Agenda Packet May 18, 2015

Transcription

PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
May 18, 2015
9:00 am
CALL TO ORDER…………………………………………………. Chairman Puryear
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of May 4, 2015,
B. Budget Amendment #17,
C. ABC Board adoption of Person County Travel Policy,
D. NC Lottery application in the amount of $325,000 for contracted interior
painting at South Elementary, North Elementary and Southern Middle,
E. NC Lottery application in the amount of $70,000 to replace roof at the
Person County Learning Academy, and
F. Tax Adjustments for the month of May 2015
a. May 2015 Tax Releases, and
b. May 2015 NC Vehicle Tax System pending refunds
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UNFINISHED BUSINESS:
ITEM #2
Solid Waste Management Study Request for Proposals ………………….. Sybil Tate
NEW BUSINESS:
ITEM #3
Roxboro Community School’s Raise the Roof Campaign ………. Chairman Puryear
ITEM #4
Farmland Preservation Plan Stakeholder Request for
Representation on the Economic Development Commission …………. Jim Pentecost
ITEM #5
Approval of Auditor of Fire and Rescue Special Audits …………. Amy Wehrenberg
ITEM #6
Presentation of the Fiscal Year 2015-2016 Recommended Budget ……… Heidi York
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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PERSON COUNTY BOARD OF COMMISSIONERS
MAY 4, 2015
MEMBERS PRESENT
OTHERS PRESENT
Kyle W. Puryear
Heidi York, County Manager
David Newell, Sr.
C. Ronald Aycock, County Attorney
B. Ray Jeffers
Brenda B. Reaves, Clerk to the Board
Jimmy B. Clayton
Tracey L. Kendrick
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, May 4, 2015 at 7:00 pm in the Commissioners’ meeting room
in the Person County Office Building.
Chairman Puryear called the meeting to order. Commissioner Kendrick gave an
invocation and Vice Chairman Newell led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Puryear stated staff would like to add a Closed Session to the agenda
related to economic development.
A motion was made by Vice Chairman Newell and carried 5-0 to approve the
agenda as adjusted.
PUBLIC HEARING:
REQUEST BY DOYLE WILSON FOR A SPECIAL USE PERMIT FOR A
CAMPER/RECREATIONAL VEHICLE CAMPGROUND ON A PORTION OF A
62 ACRE PARCEL ON MILL CREEK ROAD (TAX MAP A69 PARCEL 32)
HOLLOWAY TOWNSHIP OWNED BY NORMA WALKER:
A motion was made by Commissioner Kendrick and carried 5-0 to open the duly
advertised public hearing for a request by Doyle Wilson for a Special Use Permit for a
Camper/Recreational Vehicle Campground on a portion of a 62 acre parcel on Mill Creek
Road (Tax Map A69 Parcel 32) Holloway Township owned by Norma Walker.
The public hearing set to hear a request by Doyle Wilson for a Special Use Permit
for a Camper/Recreational Vehicle Campground on a portion of a 62 acre parcel on Mill
Creek Road (Tax Map A69 Parcel 32) Holloway Township owned by Norma Walker
required a quasi-judicial zoning decision whereby witnesses are to be sworn in and subject
to cross examination, no ex parte communication and requires findings of fact. Chairman
Puryear administered the Oath of Sworn Testimony to the following individuals who would
offer testimony during the public hearing:
Mike Ciriello and Doyle Wilson
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Planning Director, Mike Ciriello stated a Special Use Permit application was
received for a 5.13 acre Camper / Recreational Vehicle Park. Mr. Ciriello said the property
in question is located on Mill Creek Road and is zoned Rural Conservation. There are
twelve camper sites proposed; each camper site will be 2,800 square feet in size, have a
10’ x 56’ gravel camper pad and a 20’ x 20’ parking area. Mr. Ciriello stated access to the
proposed Camper/Recreation Vehicle Campground is off of Mill Creek Road and serviced
by a 24’ foot wide drive with a fifty foot undisturbed buffer. Each campsite will have water
and sewer hookups. Mr. Ciriello stated there are two houses located on the property and if
the request is approved, 5.13 acres will be subdivided out to create the campsite area.
Mr. Ciriello stated the Planning Board, at its April 9, 2015 meeting, voted 7-0 to
recommend approval of the project.
Commissioner Clayton asked Mr. Ciriello if there was anyone at the Planning
Board meeting who objected to the project. Mr. Ciriello stated no. Commissioner Clayton
asked if the Planning Board held a public hearing to which Mr. Ciriello replied yes.
Commissioner Jeffers asked Mr. Ciriello in what vicinity would the campground
be located within the 62-acre parcel and if there were any adjacent property owners near
the proposed campground. Mr. Ciriello answered that the proposed campground would be
situated fairly in the middle of the property and he did not foresee any issues with adjacent
property owners in the future.
Vice Chairman Newell asked for a description of the location of the property in
question. Mr. Doyle Wilson told the group the site is approximately one-fourth mile on
Mill Creek Road, and in the general vicinity located between the BP store and the church.
Speaking in favor of the request by Doyle Wilson for a Special Use Permit for a
Camper/Recreational Vehicle Campground on a portion of a 62 acre parcel on Mill Creek
Road (Tax Map A69 Parcel 32) Holloway Township owned by Norma Walker was Mr.
Doyle Wilson of 2025 Mill Creek Road, Roxboro, North Carolina. Mr. Wilson told the
Board he was available to answer any questions for the Board.
There was no one in attendance to speak in opposition to the request by Doyle
Wilson for a Special Use Permit for a Camper/Recreational Vehicle Campground on a
portion of a 62 acre parcel on Mill Creek Road (Tax Map A69 Parcel 32) Holloway
Township owned by Norma Walker.
A motion was made by Vice Chairman Newell and carried 5-0 to close the public
hearing for a request by Doyle Wilson for a Special Use Permit for a Camper/Recreational
Vehicle Campground on a portion of a 62 acre parcel on Mill Creek Road (Tax Map A69
Parcel 32) Holloway Township owned by Norma Walker.
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CONSIDERATION TO GRANT OR DENY REQUEST BY DOYLE WILSON FOR
A SPECIAL USE PERMIT FOR A CAMPER/RECREATIONAL VEHICLE
CAMPGROUND ON A PORTION OF A 62 ACRE PARCEL ON MILL CREEK
ROAD (TAX MAP A69 PARCEL 32) HOLLOWAY TOWNSHIP OWNED BY
NORMA WALKER:
request by Doyle Wilson for a Special Use Permit for a Camper/Recreational Vehicle
Campground on a portion of a 62 acre parcel on Mill Creek Road (Tax Map A69 Parcel
32) Holloway Township owned by Norma Walker.
PUBLIC HEARING:
REQUEST BY NANCY MAE JACKSON AIKEN TO REZONE TAX MAP 116
PARCEL 33 (ROXBORO TOWNSHIP) ON THE NORTH SIDE OF LEASBURG
ROAD (US 158W) FROM RESIDENTIAL (R) TO RURAL CONSERVATION
(RC):
advertised public hearing for a request by Nancy Mae Jackson Aiken to rezone Tax Map
116 Parcel 33 (Roxboro Township) on the north side of the Leasburg Road (US 158W)
from Residential (R) to Rural Conservation (RC).
Planning Director, Mike Ciriello stated a rezoning request was received to rezone
a 105.6 acre parcel on US 158 W Leasburg Road from Residential to Rural Conservation.
Mr. Ciriello stated the property in question is wooded with a major stream located on
Leasburg Road close to the Roxboro City Limits and the surrounding properties are zoned
Residential. Mr. Ciriello noted the property is located mainly in the Roanoke Basin with
a portion within the Neuse River Basin which is regulated under the Falls Lake Rules. Mr.
Ciriello described the uses nearby as single family dwellings, a subdivision, large parcels
of land, a repair garage and Roxboro City Limits. Mr. Ciriello stated should the property
be rezoned to Rural Conservation, the property would be allowed to comply with the uses
allowed in the RC district which is less restrictive than the Residential Zone.
Mr. Ciriello stated the Planning Board, at its April 9, 2015 meeting, voted 6 to 1 to
deny the request.
Mr. Ciriello outlined the options available to the Board of Commissioners:
1) Approve the request,
2) Deny the request, or
3) Send back to the Planning Board as the applicant has requested consideration
to amend its application for the rezoning from Residential to Rural
Conservation with Special Use (RC SU) with specific restrictions to be readvertised for a new public hearing before the Planning Board.
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Speaking in favor of the request by Nancy Mae Jackson Aiken to rezone Tax Map
116 Parcel 33 (Roxboro Township) on the north side of the Leasburg Road (US 158W)
from Residential (R) to Rural Conservation (RC) were the following individuals:
Mr. David Neill of 424 Fayetteville Street, Suite 2800, Raleigh, North Carolina,
an attorney with Smith, Moore, Leatherwood spoke on behalf of the property owner and
Cypress Creek Renewables, the party contracted to purchase the property from Ms. Aiken.
Mr. Neill acknowledged the concern raised by neighbors related to the request to rezone
from R zoning district to RC zoning district noting the RC zoning district allows many
uses. As a solution, Mr. Neill proposed an amendment to the application to rezone from
R to RC SU to allow the property owner to impose conditions upon the rezoning that would
limit the property uses after rezoning to just residential uses plus a solar farm facility which
is what Cypress Creek Renewables is interested in locating on the site. Mr. Neill requested
the Board of Commissions to send the request back to the Planning Board, allow the
applicant to amend its application posing conditions upon the property for further
consideration.
Ms. Rose Mary Pries of 107 Brothers Drive, Roxboro, North Carolina, an adjacent
property owner, spoke of her support to rezone the parcel to RC only for the use of a solar
park permitted and noted her opposition to the rezone of the parcel to RC for any other uses
currently permitted in the RC district. Ms. Pries stated the RC zoning district has many
undesirable property uses when adjacent to residential uses.
Mr. Ciriello clarified that in the Table of Permitted Uses, the RC zoning district is
one of the most generous of the zoning districts with many uses incompatible with
residential uses. Mr. Ciriello explained the Special Use (SU) district can be attached to a
current zoning that provides for specific restrictions. Commissioner Jeffers asked Mr.
Ciriello to address the process for a Special Use for a solar farm in a RC district. Mr.
Ciriello stated an amended application from R to RC SU could be reintroduced and
advertised for the Planning Board’s consideration as a one-step process.
Mr. Ciriello explained the Planning Board, at its April 9, 2015 meeting, had two
applications before them for consideration during public hearings: 1) rezoning and if
approved, and 2) Special Use Permit (SUP). A SUP is required for an electrical generating
facility in any district allowed, which it is allowed in all the districts except for the R zoning
district. The Planning Board addressed the rezoning request and voted 6-1 that the request
was inappropriate to rezone to RC.
Commissioner Jeffers asked Mr. Ciriello if the Board of Commissioners could
consider the rezone request from R to RC SU or if the request had to go before the Planning
Board. Mr. Ciriello stated an amended application would need to go back before the
Planning Board per general statute.
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Mr. Ciriello stated should the request before the Board of Commissioners be
denied, an applicant cannot resubmit an application for the same rezoning request for oneyear. Mr. Ciriello noted the request to rezone from R to RC SU would be considered a
different classification to which conditions are applied.
Speaking in opposition to the request by Nancy Mae Jackson Aiken to rezone Tax
Map 116 Parcel 33 (Roxboro Township) on the north side of the Leasburg Road (US
158W) from Residential (R) to Rural Conservation (RC) were the following individuals:
Mr. Sam Wehrenberg of 6704 Pleasant Pines, Raleigh, North Carolina stated he
and his wife along with his brother, Mr. John Wehrenberg and his wife are partners/owners
of the Rock Garden Subdivision located on Semora Drive. Mr. Wehrenberg represented
15 other adjacent landowners in support of the subject parcel to remain in the R zoning
district. Mr. Wehrenberg stated he and the others do not want a 100-acre industrial facility
in the middle of 27 suburban residential properties. Mr. Wehrenberg told the Board that
the request to rezone is a major departure from the comprehensive plan. Mr. Wehrenberg
illustrated the current four solar farm locations on industrial property or in the RC zoning
districts using a Person County zoning map noting the Aiken 100-acre parcel is located in
suburban residential area. Mr. Wehrenberg stated he was in favor of solar farms in RC
districts but not so in residential districts. Mr. Wehrenberg noted it was stated in the
Planning Board meeting that the rezone would not de-value adjacent property so he called
all 16 realtors in the Roxboro phone book and asked the question, “Do you think that a
solar farm would make a residential property next to it, harder to sell?” Of the 16 calls,
Mr. Wehrenberg stated he received 13 responses as follows: 12 realtors stated it might
affect the resale or it would affect the resale, 3 realtors advised to sell his property and 1
realtor did not think that the solar farm would affect the resale. Mr. Wehrenberg stated he
then organized a petition to keep the parcel zoned R and not rezoned to RC which lists 15
signatures that represent 22 owners or 68% of the adjacent landowners. Mr. Wehrenberg
stated that he had not been able to contact 4 of the remaining 7 owners with 3 of the
remaining 7 owners were indifferent and did not mind having a solar farm adjacent to their
property. According to the County’s Land Use Plan, 85% of the real estate tax base is
single family homes (2000 data), with 6% of the revenue coming from industrial. Mr.
Wehrenberg said to approve the request is a vote of no support for 85% of the County’s
tax base with the wrong message to future homeowners and developers to invest in
residential property. Mr. Wehrenberg stated the Board’s duty to protect existing property,
review the benefits, determine if the property owners may be harmed by such action to
rezone, review the relationship of the proposed use with the adjacent property uses. Mr.
Wehrenberg stated the zoning application states a reference to special permits “The
Commissioners shall find, in order to approve, that the use will not substantially injure the
value of adjoining or abutting property, that the location and character of the use if
developed according to the plan is submitted and approved will be in harmony with the
area to which it is to be located in the general conformity with the Comprehensive Plan.
Mr. Wehrenberg requested the Board of Commissioners to deny the request to protect
adjacent landowners, the neighborhood and the integrity of the Comprehensive Plan.
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Mr. John Wehrenberg of 108 Gambit Court, Washington, North Carolina stated
both he and his brother grew up on Bethel Hill and visit Person County often as both reside
out of the county. Mr. Wehrenberg stated they have financial investments in Person
County. Mr. Wehrenberg asked questions for the applicant: “What happens to a solar farm
company if they go bankrupt?” “What happens to the panels?” “Who is responsible for
getting rid of them on the property?” Mr. Wehrenberg stated the portion of the parcel
adjacent to their property is woodland, cut over 30-40 years ago. “What is going to happen
to all the wooded material?” “Burn, pile it up, or haul it off?” Mr. Wehrenberg stated there
was a stream that goes into WSII water supply watershed for Roxboro. Mr. Wehrenberg
stated if 30 acres are cleared, there will be run-off to their property. Mr. Wehrenberg noted
Person County will earn the same amount of income from taxes from the solar farm
company in a RC district as in a residential district. Mr. Wehrenberg reminded the Board
the following statements from the County’s Comprehensive Plan:
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Maintain property value
Formulate growth, patterns that consider long term implications of
development
Encourage traditional single family neighborhoods
Locate areas of future water and sewer growth
Utilizing railroads and the 501 corridor for industrial growth
Mr. Wehrenberg stated the purpose of the Land Use Plan is to help leaders focus
on the future proposals that will have a tremendous impact on the overall livability of the
community. Mr. Wehrenberg advocated for the parcel in question to remain residential
and asked the Board to keep it in residential.
A motion was made by Vice Chairman Newell and carried 5-0 to close the public
hearing for the request by Nancy Mae Jackson Aiken to rezone Tax Map 116 Parcel 33
(Roxboro Township) on the north side of the Leasburg Road (US 158W) from Residential
(R) to Rural Conservation (RC).
CONSIDERATION TO GRANT OR DENY REQUEST BY NANCY MAE
JACKSON AIKEN TO REZONE TAX MAP 116 PARCEL 33 (ROXBORO
TOWNSHIP) ON THE NORTH SIDE OF LEASBURG ROAD (US 158W) FROM
RESIDENTIAL (R) TO RURAL CONSERVATION (RC):
Commissioner Clayton asked the County Attorney if the request before the Board
to rezone would be considered spot zoning. County Attorney, Ron Aycock stated he would
need to research to answer Commissioner Clayton’s questions. Planning Director, Mike
Ciriello stated there are four factors in determining a reasonable basis for spot zoning. They
are as follows:
1.
Size of tract. The general rule is the smaller the tract, the more likely the rezoning
will be held invalid.
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2.
3.
4.
Compatibility with Plan. Need to see if the rezoning fits into a larger context
involving rational planning for the community.
Benefits and Detriments. Who benefits and who is harmed from the rezoning? Need
to look at the property owner and the neighbors.
Relationship of Uses. Need to look at the relationship between the proposed uses
and the current uses of adjacent properties.
Commissioner Jeffers stated opposition to the request to rezone a parcel with its
close proximity to the Roxboro City Limits.
Vice Chairman Newell asked Mr. Aycock if the Board was denying the applicant
due process by not sending back to the Planning Board. Mr. Aycock said the Board of
Commissioners has full discretion to take action as deemed appropriate.
Commissioner Kendrick stated his opposition to solar farms and corporate
subsidies with the government subsidizing but supported personal property rights and the
request to send back to the Planning Board for consideration for RC SU.
A motion was made by Commissioner Jeffers and carried 4-1 to deny the request
by Nancy Mae Jackson Aiken to rezone Tax Map 116 Parcel 33 (Roxboro Township) on
the north side of the Leasburg Road (US 158W) from Residential (R) to Rural Conservation
(RC). Commissioner Kendrick cast the lone dissenting vote.
PUBLIC HEARING:
A FINANCIAL GRANT INCENTIVE APPROPRIATING $30,000 COUNTY
GENERAL FUNDS OVER A 3-YEAR PERIOD ($10,000 PER FISCAL YEAR) TO
THE CITY OF ROXBORO FOR THE PROVISION OF PUBLIC SIDEWALKS
AND HANDICAP PARKING AREAS:
advertised public hearing for consideration of a financial grant incentive appropriating
$30,000 County General Funds over a 3-year period ($10,000 per Fiscal Year) to the City
of Roxboro for the provision of public sidewalks and handicap parking areas.
Economic Development Director, Stuart Gilbert presented to the Board the Public
Infrastructure and Economic Development Agreement by and between Roxboro
Development Group, Hall’s Agri-Business, LLC, Person County and the City of Roxboro.
Mr. Gilbert stated the City of Roxboro has already approved the agreement and the Board
of Commissioners is allowed by general statute to enter into the proposed agreement as
well as fund a financial grant incentive to the City of Roxboro. Mr. Gilbert explained the
County is proposing a financial grant incentive to the City of Roxboro for the provision of
public sidewalks that will benefit Hall’s Agribusiness’ new 13,000 sq. ft. facility to which
projects 55 new jobs would be created over the 3-year period.
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Mr. Gilbert stated the appropriation of $30,000 would be funded over three fiscal
years with the first payment of $10,000 would not be due to the City of Roxboro until the
sidewalks were complete.
There were no individuals appearing before the Board to speak in favor or in
opposition to the financial grant incentive appropriating $30,000 County General Funds
over a 3-year period ($10,000 per Fiscal Year) to the City of Roxboro for the provision of
public sidewalks and handicap parking areas.
A motion was made by Commissioner Kendrick and carried 5-0 to close the public
hearing for the financial grant incentive appropriating $30,000 County General Funds over
a 3-year period ($10,000 per Fiscal Year) to the City of Roxboro for the provision of public
sidewalks and handicap parking areas.
CONSIDERATION TO GRANT OR DENY A FINANCIAL GRANT INCENTIVE
APPROPRIATING $30,000 COUNTY GENERAL FUNDS OVER A 3-YEAR
PERIOD ($10,000 PER FISCAL YEAR) TO THE CITY OF ROXBORO FOR THE
PROVISION OF PUBLIC SIDEWALKS AND HANDICAP PARKING AREAS:
Economic Development Director, Stuart Gilbert stated the owners of Hall’s
Agribusiness are making a substantial investment in the Roxboro Uptown area for
additional 13,000 sq. ft. tenant space adjacent to Merritt Commons. Mr. Gilbert noted the
City of Roxboro has contributed to the project with the new City parking lot repavement.
A motion was made by Commissioner Clayton and carried 5-0 to approve a
financial grant incentive appropriating $30,000 County General Funds over a 3-year period
($10,000 per Fiscal Year) to the City of Roxboro for the provision of public sidewalks and
handicap parking areas as well as the Public Infrastructure and Economic Development
Agreement by and between Roxboro Development Group, Hall’s Agri-Business, LLC,
Person County and the City of Roxboro.
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INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Ms. Susan Naylor and Mr. George Naylor of 481 Valhalla Drive, Timberlake
advocated for the Board to allow representatives from the Senior Center to have input in
the planning for the space needs related to the design of the new Person County Senior
Center.
Mr. Arnold McCoy of 430 Hazel Lawson Road referred to a petition he had
submitted to the Board that listed 40 signatures of homeowners in the Allensville
community in opposition to gun firing range located off Hazel Lawson Loop Road that is
under the Sernoma Hunting Club. Mr. McCoy requested Board action to eliminate the
firing range for families to have some peace noting people living in the area have endured
very loud gun shots, explosive sounds and constant shooting on a daily basis. Mr. McCoy
stated his efforts with the Sheriff have had no results. Chairman Puryear suggested Mr.
McCoy to contact the County Manager after the meeting.
Sheriff Dewey Jones briefed the Board on an event held on May 3, 2015 at the
Roxboro Motorsports Dragstrip and referred to as Apple Chill. Sheriff Jones stated
approximately 21,000 people were in attendance which overwhelmed off-duty public
safety personnel and caused extreme traffic congestion resulting in two minor wrecks and
5-6 individuals needing medical attention. Sheriff Jones stated his Office’s efforts to block
the event and suggested future consideration to enact an ordinance to prevent such events
from coming to Person County. Commissioner Clayton referred the Sheriff, County
Manager, County Attorney and the Planning Director to review a mass gathering state law
and general statutes that may address a permitting process from the Health Department for
a large crowd as described.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Kendrick and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of April 20, 2015,
B. Budget Amendment #16, and
C. Bullet Proof Vest Grant 2015-2017
May 4, 2015
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UNFINISHED BUSINESS:
UPDATE TO THE COUNTY EMPLOYEE HEALTH BENEFITS PLAN FOR
FY15-16:
County Manager, Heidi York reminded the Board the FY15-16 health benefits plan
was presented by Thompson-Allen and Scott Benefit Services, the County’s brokers, at its
March 16, 2015 Board meeting. Ms. York stated that since that time, the brokers have
revised the cost projections for a self-funded benefit plan and Mr. Phillip Allen of
Thompson-Allen will present the revision to the Board. Ms. York told the group that any
savings will not be included in the monthly premiums but realized at the end of the fiscal
year as a reserve for the County to sustain the self-funded benefits plan over time.
Mr. Allen gave the Board a revised spreadsheet and reported the self-funded
approach is still the most attractive option for Person County. Mr. Allen presented the selffunded maximum costs at current enrollment are $2,915,018, a lower cost by $178,542
compared to the most competitive fully insured renewal at $3,093,560.
Mr. Allen stated the $2,915,018 revised maximum costs are $66,793 less than the
original number presented in March.
Mr. Allen said that Coventry is the right partner with the greatest discounts, lowest
rates in this area as well as complete data and contract. The four standard carriers in North
Carolina which are Blue Cross Blue Shield, Cigna, Coventry and United Healthcare. Both
United Healthcare and Cigna declined to quote.
Mr. Allen noted the loss ratio for period July 1, 2013 – July 1, 2014 was 88.87%.
For the most recent 12 months, Mr. Allen stated the trend has improved, the loss ratio is
76.12%. The County currently enrolls 412 subscribers to the health benefits plan.
Coventry Self-Funded with Current Plan Design as presented. Commissioner Clayton cast
the lone dissenting vote. Although the County Manager was not directed to do so this year,
Commissioner Clayton and Vice Chairman Newell stated their preference that in the future
at least three proposals from three different brokers should be sought.
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NEW BUSINESS:
A RESOLUTION REQUESTING A CHANGE TO THE STATE’S
REQUIREMENTS FOR STORMWATER REGULATION:
Planning Director, Mike Ciriello noted at the April 20, 2015 Board of
Commissioners’ meeting, staff was asked to craft a resolution requesting a change to the
Falls Lake Stormwater Rules. A Resolution requesting a Change to the State’s
Requirements for Stormwater Regulation addressed to the State of North Carolina
Department of Water Resources (DWR) and the Environmental Management Commission
(EMC) requests considersation changing the Rules to revise the standard that requires a
stormwater plan for residential properties that exceed ½ acre of land disturbance to be
increased to 1 acre.
A motion was made by Commissioner Clayton and carried 5-0 to adopt a
Resolution Requesting a Change to the State’s Requirements for Stormwater Regulation.
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NEXT STEPS FOR THE SENIOR CENTER PROJECT:
County Manager, Heidi York noted at the Board’s April 20, 2015 meeting,
Commissioners voted 4-1 to proceed with Option 4 for the construction and renovation of
a senior center as presented by Brockwell Associates. This option consists of a renovation
to 6,000 square feet of the former senior center building plus the new construction of an
additional 6,000 square feet on the adjoining open space lot at an estimated cost of $2.27M.
The Board has also approved this project for the FY15-16 Capital Improvement Plan with
the intent to finance this project. Ms. York outlined the process with the following next
steps.
Next steps:
Proposed timeline
1. Issue a Request for Qualifications (as required by G.S. 143-64.31)
and select an architectural firm
8 weeks
2. Design team (architectural, engineering, county, senior center reps)
determines preliminary programming space requirements
2-4 weeks
3. Schematic design developed based on programming requirements
presented to Board for input approval
2-4 weeks
4. Design development based upon approved preliminary schematics
4-6 weeks
5. Construction documents &specifications for construction bid proposal
4-8 weeks
6. Award a General Contractor based on bid
4-6 weeks
7. Construction
6-8 months
Ms. York projected a conservative estimate of 17 months for completion of the
project. Ms. York confirmed the option approved by the Board was based on conservative,
projected costs and that the award firm and construction bid proposal may be different.
Commissioner Jeffers advocated for the name of the newly renovated/newly
constructed facility to be the Person County Life Center and asked at what point to offer a
formal motion to call it such to which Ms. York suggested during Step 2. Commissioner
Jeffers promoted joint use of the facility during non-peak time for seniors to maximize use
of the facility with recreational programming for all ages as well as potential eligibility for
grants.
A motion was made by Chairman Puryear and carried 5-0 to authorize staff to
proceed with Step 1 as presented to issue a Request for Qualifications and select an
architectural firm.
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CHAIRMAN’S REPORT:
Chairman Puryear reported the following:
o Board of Equalization and Review’s final meeting will be held on May 5,
2015 at 9:00 am,
o Chamber of Commerce Breakfast spotlighting Economic Development and
PCBIC on May 6, 2015 at 8:00 am,
o Piedmont Community College Board of Trustees Chair and Vice Chair
requested a meeting with himself and Vice Chairman Newell which will be
held on May 5, 2015 at 6:00 pm in the Person County Office Building,
o An invitation to attend Bailey Chapel’s Prayer Service for elected officials
on May 7, 2015 at 7:00 pm,
o Wal-Mart grand re-opening ribbon cutting will be held on May 8, 2015 at
10:00 am,
o Recommended Budget to be presented on May 18, 2015 at 9:00 am, and
asked the Board members to bring their calendars to scheduled budget work
sessions.
MANAGER’S REPORT:
County Manager, Heidi York updated the Board on the Request for Proposals
(RFP) process related to the Landfill study noting the State has agreed to conduct a cancer
study using a 1-2 miles radius around the landfill. They will look for brain and lung cancers
and any other cancers that the State deems appropriate. This study will take between one
and two months to complete. Ms. York asked the Board if the desire was to move forward
with the RFP simultaneously or to wait on the State’s study to be completed first. Ms.
York stated if the desire was to move forward with the RFP, her recommendation would
be to revise the RFP that removes the testing components. It was the consensus of the Board
to proceed with both the RFP and the State’s cancer study simultaneously.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers reported the Fire Chief’s meeting will be held on May 7,
2015 at 7:00 pm and he would inform the group that the County would pay for the audit
this year and advise future audits will be determined. County Manager, Heidi York noted
the RFP for audit services has been released.
Commissioner Clayton reported the following:
o County Assembly Day is May 6, 2015 in Raleigh with speakers
including the Governor of NC and the Speaker of the House,
o Special Olympics on May 6, 2015 at 9:00 am, and
o General Statute provision for mass gathering requiring a permit and a
$5,000 bond for the first 10,000 people plus more for additional people
has been emailed to the County Attorney.
May 4, 2015
25
27
Commissioner Kendrick reported his attendance of a recent ribbon cutting for Safe
Harbor who is located on 4550 Oxford Highway and urged Board members to visit.
Vice Chairman Newell requested the County Manager and Human Resources to
bring back recommendations for wellness programs, find out what Scott Services can
provide on wellness for employees, and consider getting employees a membership at the
fitness club related to Board action to approve a self-funded insurance plan. Commissioner
Jeffers added employees have the capacity to join fitness clubs at a discount rate and
suggested the Board consider funding the Wellness Committee more substantially to offer
programming and pay for instructors. Ms. York stated the County has an active wellness
initiative confirming a county employee gym is offered through the Wellness Committee
in the downstairs area of the Huck Sansbury Gym.
CLOSED SESSION #1
A motion was made by Commissioner Kendrick and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(4) for the purpose of discussion of matters
relating to the location or expansion of industries or other businesses in the county
(economic development) at 8:35 pm with the following individuals permitted to attend:
County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, and Economic Development Director, Stuart Gilbert.
A motion was made by Commissioner Kendrick and carried 5-0 to return to open
session at 8:47 pm.
ADJOURNMENT:
A motion was made by Vice Chairman Newell and carried 5-0 to adjourn the
meeting at 8:47 pm.
_____________________________
Brenda B. Reaves
Clerk to the Board
______________________________
Kyle W. Puryear
Chairman
(Draft Board minutes are subject to Board approval).
May 4, 2015
26
28
BUDGET AMENDMENT
5/18/2015
Dept./Acct No.
Department Name
Amount
Incr / (Decr)
EXPENDITURES
REVENUES
General Fund
General Government
Culture and Recreation
Human Services
Transfers to Other Funds
75
180
219,847
40,000
General Fund
Other Taxes
Intergovernmental
Charges for Services
Other Revenues
40,000
219,697
75
330
Explanation:
Increase occupancy taxes based on recent collection trends ($40,000); receipt of wellness gym fees ($75);
receipt of donation to Public Library ($180); appropriating additional DSS medicaid funds ($219,697); receipt of
donation to DSS ($150).
29
BA 17
AGENDA ABSTRACT
Meeting Date:
May 18, 2015
Agenda Title:
ABC Board adoption of Person County Travel Policy
Summary of Information: NCABC Commission requires all ABC Boards to adopt either the
state or appointing authority’s travel policy. The Commission needs a letter of confirmation or
copy of minutes on file. According to General Statute18B-700, the ABC Board is required to
submit proof of appointing authority’s approval to the state annually.
Recommended Action: Chairman Mike Laws and the ABC Board recommend the Board of
Commissioners annually approve Person County ABC Board adoption of Person County Travel
Policy.
Submitted By: Dale Norris, General Manager and Person County ABC Board
30
Person County Government
STANDARD PROCEDURE
SUBJECT:
Prepared by:
Effective Date: 9.26.11
Travel Policy
Amy Wehrenberg, Finance Director
Approved by: Heidi York, County Manager
Revised:
# of Pages:
5
Table of Contents
Page No.
1.0 Introduction
1.1 Purpose
1.2 Applicability
1.3 Employee Responsibility
2
2
2
2.0 Eligible Expenses
2.1 General
2.2 Reimbursable Expenses
2.3 Non-reimbursable Expenses
2
2
3
3.0 Reimbursements
3.1 Meals
3.2 Mileage
3.3 Overnight Accommodations
3.4 Parking Tolls and Fees
3
4
4
4
4.0 Reimbursement Procedures
4.1 Reimbursement Requests
4.2 Travel Advances
4.3 Finance Department
4.4 Budget Restrictions
4
5
5
5
5.0 Other Travel Information
5.1 Non-County Employees’ Travel/Meals
5.2 Other Situations
5.3 Failure to Comply
5
5
5
31
Person County Government - Travel Policy
Page 1
1.0 Introduction
1.1 Purpose
Person County recognizes travel is necessary for many of its employees and elected officials in
conducting County business. Therefore, the County has established the following guidelines to assist
employees and elected officials in receiving reimbursement for their allowable expenses pertaining to
official travel and subsistence.
1.2 Applicability
All employees and elected officials of Person County Government are subject to this policy.
1.3 Employee Responsibility
An employee or elected official traveling on official County business is expected to exercise the same
care in incurring expenses that a prudent person would exercise if traveling on personal business and
expending personal funds. Excess costs, circuitous routes, luxury accommodations and services
unnecessary or unjustified in the performance of official business are prohibited. Employees and
elected officials will be responsible for unauthorized costs and any additional expenses incurred for
personal preference or convenience. Willful violations of this policy may result in disciplinary action
up to and including possible dismissal.
2.0 Eligible Expenses
2.1 General
An expense is eligible for reimbursement if it was incurred during the employee’s discharge of his/her
official County business and is reasonable.
2.2 Reimbursable Expenses
1. Reasonable costs of meals and tips. Meals are reimbursable if the employee or official is outside
the County during normal meal hours or conducting an official meeting inside the County during
normal meal hours.
2. Mileage to and from conferences, meetings, etc. and other transportation costs as required
Employees have the option of being reimbursed at the current mileage rate for use of personally
owned vehicles or to use county vehicles when available. When two (2) or more employees are
traveling to the same destination, maximum use shall be made of special group travel discounts
and joint use of transportation including County-owned or privately-owned vehicles. Travel with
representatives of other government units is encouraged whenever possible.
3. Officials authorized to use County credit cards may elect to use them instead of reimbursement;
all receipts for expenditures must be submitted to the County in order for the expenditures to be
approved.
4. Out-of-state travel. All out-of-state travel must be approved in advance by the County Manager.
The request for out-of-state travel must include the location of the proposed travel, length of
travel, total approximate costs to the County and reason for the travel.
32
Page 2
5. Overnight accommodations. The costs of overnight hotel or motel accommodations will be paid
upon approval by a Department Director unless the distance traveled each way is less than 60
miles. For distances less than 60 miles each way, pre-approval by the County Manager is
required. In this situation, the employee must complete the Overnight Travel Request Form
(Exhibit 1), submit it to the Department Director for approval, and then forward it to the County
Manager. If approved by the County Manager, the original form will be returned to the employee
and copied to Finance. Eligible expenses include the lodging charge and tax only and should be
based on the single overnight rate.
6. Documentation. As recommended by our external auditors, documentation of the conference,
meeting or other educational opportunity must be attached to the Travel Expense Reimbursement
Form (Exhibit 2). Conference registration forms and agendas provide the best documentation.
7. Parking tolls and fees. Parking tolls and fees while at the business site will be reimbursed based
on actual charges.
2.3 Non-reimbursable Expenses
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Any miscellaneous expense not supported by a receipt
Meals included in registration
Travel to and from home to work site (IRS considers this type of travel to be commuting)
Travel to and from work site to work site (considered part of your job duties)
Travel to and from bank for making County bank deposit
Travel between conference site and recreational side trips
Souvenirs from the trip
Items purchased to be used as door prizes or raffle items
Non-employee expense or family members
Alcoholic beverages, snacks, tobacco products, clothing, medicine, personal care items, personal
telephone calls
11. Movie rental
12. Any traffic fines or parking tickets
All costs incurred for any ineligible expenses listed above shall be paid to the County by the employee or
elected official prior to the County issuing any payment.
Note: These lists of reimbursable and non-reimbursable expenses are not considered all-inclusive. The
Finance Officer or County Manager shall approve or disapprove all other expense
reimbursements not clearly defined in the Policy or those which have been questioned.
Public purpose must be considered for all costs incurred.
3.0 Reimbursements
3.1 Meals
A. Per diem rates. Meals will be paid to an employee or official based on per diem rates as follows:
33
Meals
Rates
Breakfast
Lunch
Dinner
$ 7.00
11.00
18.00
Total
$ 36.00
Page 3
Receipts are not required for reimbursement of meals. However, departure and return times must
be recorded on the travel reimbursement form. Tips are included in the per diem rates.
B. Partial day travel. Employees and officials may receive allowances for meals for partial day
travel according to the following schedule when the partial day is the day of departure or the day
of return. Time of departure and arrival must be listed on the reimbursement request.
Breakfast – depart prior to 7:30 a.m.
Lunch – depart prior to 11:00 a.m. (day of departure) or return after 2:00 p.m. (day of return)
Dinner – depart prior to 5:00 p.m. (day of departure) or return after 7:00 p.m. (day of return)
C. Exception to per diem rates. The County Manager may approve meal reimbursements based on
actual receipts on a case-by-case basis.
3.2 Mileage
For the use of an employee’s personal vehicle, reimbursement will be paid for round-trip mileage,
plus mileage while at the job site, at the current IRS allowable rate. The employee is expected to
accurately record the miles of each trip and disclose it on the Travel Expense Reimbursement Form
(Exhibit 2). Requests for reimbursements must be accounted for within 60 days after costs are
incurred. Person County will not process requests for reimbursements submitted after the 60th day.
3.3 Overnight Accommodations
Actual lodging expenses will be paid if the employee is required to stay overnight. The employee
must provide a receipt supporting the charges.
3.4 Parking Tolls and Fees
Reimbursement for parking tolls and fees while at the business site will be paid based on actual
charges. The employee should retain receipts and attach them to the Travel Expense Reimbursement
Form.
4.0 Reimbursement Procedures
4.1 Reimbursement Requests
An employee should submit a payment request and Travel Expense Reimbursement Form with
attached receipts to the County Finance Department. The form should be reviewed and approved by
the employee’s Department Director or his/her designee. Employees are responsible for any costs
associated with missing receipts. As a rule, an employee who travels routinely during the month in
the County and incurs mileage costs should request reimbursement only once a month or when the
amount incurred totals $100.00, whichever comes first. Please note that months may be combined
when single monthly totals are less than $10.00. Also, an employee who on occasion travels outside
the County and incurs meals expense should follow the same rule. If overnight travel is incurred
where out-of-pocket costs are significant, an employee may submit a reimbursement request upon
completion of the trip.
34
Page 4
4.2 Travel Advances
Travel advances must be requested on the approved County form (Exhibit 3). The request should
show estimated expenses itemized, giving purpose, dates and destination. The request should
NEVER exceed the estimated cost. The requesting employee should sign, with the Department
Director approving. Requests are to be made prior to need and in enough time to be in a regular
check run. Advances will not be paid by an off-scheduled check. Checks will not be issued for less
than $100.00. Travel advances will be reconciled with travel expenses when the Travel Expense
Reimbursement Form is submitted no later than ten working days after the completion of the
approved travel. No travel advance will be issued to an employee who has an outstanding travel
advance without both Department Director and Finance Director approval. If the Travel
Expense Reimbursement Form with attached receipts is outstanding for longer than 30 days, the
travel advance will be deducted from the employee’s payroll check.
4.3 Finance Department
The Finance Department is responsible for reviewing the reimbursement and travel advance requests
and processing them for payment. Any reimbursement request which does not contain complete and
accurate information and which is not supported by the appropriate receipts when required by County
Policy will be returned and not paid.
4.4 Budget Restrictions
Each Department Director should monitor his/her budget for travel to ensure that adequate funds are
available before the travel is incurred by an employee. Travel incurred in June is recognized as a
reimbursable expense in that fiscal year and will not be carried forward for payment in the subsequent
fiscal year. The lack of available departmental funds could result in a travel reimbursement request
not being paid.
5.0 Other Travel Information
5.1 Non-County Employees’ Travel/Meals
The payment of non-County employees’ travel/meals is allowed only when the Department Director
is conducting official County business during normal meal hours and the meal becomes a reasonable
function of the process.
5.2 Other Situations
Any situation not covered by this Policy must be approved in advance by the County Manager to
assure reimbursement. Departmental Policies that deflect from the County's Policy in any way must
be approved by the County Manager and attached as an addendum to the County's Policy to apply to
employees in those departments only.
5.3 Failure to Comply
Failure to comply with this Policy may result in disciplinary action and/or personal liability for
expenses incurred.
35
Page 5
36
37
38
39
40
AGENDA ABSTRACT
Meeting Date:
May 18, 2015
Agenda Title:
Tax Adjustments for May 2015
Summary of Information: Attached please find the tax releases and motor vehicle pending
refunds May 2015.
1. May 2015 tax releases.
2. May 2015 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept reports and authorize refunds.
Submitted By:
41
Russell Jones, Tax Administrator
COSSYS PERSON COUNTY TAX OFFICE
ACCOUNT
# COLREC COUNTY-TAX
DISTRICT-"
35386 1122012 HARRIS REGINA M
35386 112 51984
-2.57
-2.26-50
COLLECTION SCROLL-12:LEVY ADJUSTMENTS
DISTRICT
0.00- 0
DISTRICT
DOG
PENALTY
PER/SW/LT34/1269 N MAIN
0.00- 0 0.00
0.00
0.00
ALL TAX YEARS
INT/DISC LIEN-COST
05082015 PAGE:
TOTAL NUMBER
1
TRNREC CLRK
DATE
-0.38
-0.34
0.00
-2.95
__________
-2.60
-5.55
15212R
1773 BSG
04152015
0.00
0.00
-6.80
-5.96
0.00
-27.34
__________
-23.98
-51.32
15212R
1774 BSG
04152015
35083 1112011 TINGEN SHANNON CLAYTON
MALIBU LT
35083 111 48187
-10.64
0.00- 0
0.00- 0 0.00
REASON:BANKRUPTCY DISCHARGE 4/24/15
4S
0.00
-1.36
0.00
-12.00
15212R
1776 BSG
04272015
15533 1102010 ABDOU MICHELLE MARIE
15533 110 45775
-0.11
0.00- 0
REASON:UNDER ONE DOLLAR
IMPALA
0.00- 0
0.00
4S
0.00
0.00
0.00
-0.11
2010R
1777 SRJ
04302015
64432 1102010 MOTLEY EVERETTE ROSHELL JR
64432 110 45746
-0.23
0.00- 0
ALERO GL
0.00- 0 0.00
4S
0.00
0.00
0.00
-0.23
2010R
1778 SRJ
04302015
40890 1122012 MCCLAIN JOHN LANDAU
40890 112 51892
-0.01
0.00- 0
CUBE
0.00- 0
MP
0.00
0.00
0.00
-0.01
2012R
1779 SRJ
04302015
40098 1132013 CLARK TAMERA CHEYANNE
40098 113 52795
-0.18
0.00- 0
-0.25-50
TOWN & COUNTRY LTD
VN
0.00- 0 0.00
0.00
0.00
0.00
0.00
0.00
-0.18
__________
-0.25
-0.43
2013R
1780 SRJ
04302015
55603 1132013 JACKSON BARRY
55603 113 56360
-0.23
0.00- 0
PER/SW/LT3/WBROOKS
0.00- 0 0.00
0.00
0.00
0.00
-0.23
2013R
1781 SRJ
04302015
8984 1132013 THORPE PETE E
8984 113 57011
-0.06
0.00- 0
2 & 79/100 AC & D/W
-0.01-30 0.00
0.00
0.00
0.00
-0.07
2013R
1782 SRJ
04302015
0.00
0.00
0.00
-0.60
2014R
1783 SRJ
04302015
64157 3012014 BAKER THOMAS WAYNE
64157 301 17281
-0.02
0.00- 0
THE MEADOWS/LT11/VL
-0.01-30 0.00
0.00
0.00
0.00
-0.03
2014R
1784 SRJ
04302015
15608 2012014 BERNED BEVERLY M
15608 201 40169
-0.23
0.00- 0
PERS/1977 FORD TRUCK
0.00- 0 0.00
0.00
0.00
0.00
-0.23
2014R
1785 SRJ
04302015
32966 3012014 GATES J ROBERT
32966 301 10858
-0.03
-0.04-50
HOUSE & LOT
0.00- 0 0.00
0.00
0.00
0.00
0.00
0.00
-0.03
__________
-0.04
-0.07
2014R
1786 SRJ
04302015
MT TIRZAH/LT30/H&L
-0.01-30 0.00
0.00
0.00
0.00
-0.02
2014R
1787 SRJ
04302015
35386 1092009 HARRIS REGINA M
35386 109 45038
-20.54
-18.02-50
0.00- 0
PERS/MH/TOMS/TLPK
0.00- 0 0.00
0.00
22517 1022014 A & M MINI MART
22517 102 41220
-0.60
0.00- 0
0.00- 0
BUSINESS PERSONAL
0.00- 0 0.00
64415 1012014 HILL DAVID EARL II & GELA G
64415 101 18018
-0.01
0.00- 0
2093 3012014 HUNT JERRY
2093 301 11634
-0.84
0.00- 0
DW
0.00- 0 -0.10
0.00
0.00
0.00
-0.94
2014R
1788 SRJ
04302015
32028 3022014 JACKSON RICKEY
32028 302
6850
-0.39
0.00- 0
HOUSE & LOT
-0.04-30 0.00
0.00
0.00
0.00
-0.43
2014R
1789 SRJ
04302015
42817 3012014 KENNEDY MONIQUE NICOLE
42817 301
7265
-0.02
0.00- 0
42
HOUSE & ACRE
-0.01-30 0.00
0.00
0.00
0.00
-0.03
2014R
1790 SRJ
04302015
ACCOUNT
# COLREC COUNTY-TAX
DISTRICT-"
DISTRICT
DISTRICT
DOG
PENALTY
ALL TAX YEARS
INT/DISC LIEN-COST
05082015 PAGE:
TOTAL NUMBER
2
TRNREC CLRK
DATE
10068 3022014 MARTIN PAUL B & HOUSTON LINDA FLATRIVER PLNTATN/LT6A/V
10068 302 19980
-0.35
0.00- 0
-0.02-30 0.00
0.00
0.00
0.00
-0.37
2014R
1791 SRJ
04302015
62561 1022014 OBYRNE BARBARA JEAN
62561 102 24472
-0.02
0.00- 0
CARWINCO PT/LTC/DW&L
-0.01-30 0.00
0.00
0.00
0.00
-0.03
2014R
1792 SRJ
04302015
12122 3012014 ROSS LLOYD JR
12122 301 19281
-0.24
0.00- 0
1 & 97/100 ACRES
-0.01-30 0.00
0.00
0.00
0.00
-0.25
2014R
1793 SRJ
04302015
26155 3012014 WATKINS JOHN A III/AVERETTE LI 16 & 39/100 AC/TRACT A
26155 301 22350
-0.07
0.00- 0
-0.01-30 0.00
0.00
0.00
0.00
-0.08
2014R
1794 SRJ
04302015
43
ALL TAX YEARS
05082015 PAGE:
3
TRANSACTION TOTALS PAGE
TRANSACTIONS FROM
1 THROUGH
1799 IN SY0:TAX
AMOUNTS FROM -999999999.99 THROUGH
999999999.99
TRANSACTION TYPES:R
TRANSACTIONS 03312015->05072015
PERSON COUNTY TAX OFFICE
LATE LISTING
DOG
CODE DISTRICT NAME
30 STORMWATER FEE
50 CITY OF ROXBORO
LATE LISTING
TOTAL
TOTAL
TOTAL
TOTAL
TOTAL
0.00
0.00
0.00
0 DISC/CORR
0.00
0.00
0.00
21
RELEASES
-37.39
0.00
-0.10
TOTAL CREDIT
NET CREDIT
(PAYMENT+RELEASE) (TOTAL-DISC/CORR)
37.39
37.39
0.00
0.00
0.10
0.10
0.00
0.00
-0.13
0.13
0.13
--------------- --------------- --------------- --------------- --------------SUB-TOTAL
0.00
0.00
-37.62
37.62
37.62
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
-8.54
8.54
8.54
0.00
0.00
0.00
0.00
0.00
--------------- --------------- --------------- --------------- --------------TOTAL
0.00
0.00
-46.16
46.16
46.16
STATE 3PCT INTEREST
DISCOUNT
INTEREST
LIEN SALE COST
DISCOUNT
INTEREST
0 PAYMENTS
.MOD
0.00
0.00
-20.57
20.57
20.57
0.00
0.00
0.00
0.00
0.00
--------------- --------------- --------------- --------------- --------------SUB-TOTAL
0.00
0.00
-20.57
20.57
20.57
0.00
0.00
0.00
0.00
0.00
0.00
0.00
-6.30
6.30
6.30
--------------- --------------- --------------- --------------- --------------TOTAL
0.00
0.00
-26.87
26.87
26.87
TAXES
LIEN COST
DISCOUNT
INTEREST
STATE 3PCT INTEREST
0.00
0.00
-58.19
58.19
58.19
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
-14.84
14.84
14.84
0.00
0.00
0.00
0.00
0.00
=============== =============== =============== =============== ===============
GRAND TOTAL
0.00
0.00
-73.03
73.03
73.03
44
Payee Name
Refund Type
Refund Description
Proration
Transaction
#
40169460
Tax Jurisdiction
Levy Type
Refund Generated
Refund
Create
Reason
Date
Vehicle Sold 04/13/2015
ALLEN,
RONNIE
BREMER,
DAVID
Proration
CANUETTEHANES, LAURA
Change
01
50
50
Tax
Tax
Vehicle Fee
($33.46)
($31.55)
$0.00
13389817
Refund Generated
01
Tax
($2.46)
Proration
13389793
Refund Generated
01
Tax
CLAYTON,
TONYA
Proration
13815484
Refund Generated
01
COLEMAN,
JAMES
Proration
13273098
Refund Generated
DICKERSON,
TAB
Proration
13389785
Refund Generated
EMMONS,
MORTON
Proration
13589921
HUMPHRIES,
ELIZABETH
Proration
MELTON,
LINDA
Interest Change
Total Change
($1.67)
($1.58)
$0.00
Refund
($0.13)
Refund
($35.13)
($33.13)
$0.00
$68.26
($2.59)
$2.59
($21.56)
$0.00
Refund
($21.56)
$21.56
Tax
($17.30)
01
Tax
($13.12)
$0.00
Refund
$0.00
Refund
($17.30)
$17.30
($13.12)
$13.12
01
Tax
($14.70)
$0.00
Refund
($14.70)
$14.70
Refund Generated
01
Tax
($5.28)
42034443
Refund Generated
01
50
50
Tax
Tax
Vehicle Fee
($1.57)
($1.42)
$0.00
Proration
40769385
Refund Generated
01
50
50
Tax
Tax
Vehicle Fee
($98.59)
($88.73)
$0.00
NEWTON,
LINDA
Proration
40169409
Refund Generated
01
50
50
Tax
Tax
Vehicle Fee
($27.67)
($24.90)
$0.00
PENDERGRAP
H, WILLIAM
SENTER,
DONALD
Proration
13543792
Refund Generated
01
Tax
($73.27)
Proration
40169313
Refund Generated
Over
04/17/2015
Assessment
01
50
50
Tax
Tax
Vehicle Fee
($2.33)
($2.20)
$0.00
SHERRON,
MICHAEL
Proration
13815597
Refund Generated
01
Tax
($36.64)
SPEWEIK, AMY
Proration
13430953
Refund Generated
01
Tax
($6.51)
$0.00
Refund
($0.08)
($0.07)
$0.00
Refund
($4.93)
($4.43)
$0.00
Refund
$0.00
$0.00
$0.00
Refund
$0.00
Refund
$0.00
$0.00
$0.00
Refund
$0.00
Refund
$0.00
Refund
($5.28)
$5.28
($1.65)
($1.49)
$0.00
$3.14
($103.52)
($93.16)
$0.00
$196.68
($27.67)
($24.90)
$0.00
$52.57
($73.27)
$73.27
($2.33)
($2.20)
$0.00
$4.53
($36.64)
$36.64
($6.51)
$6.51
TEZAI, JOHN
Adjustment <
$100
Proration
13509270
Refund Generated
01
Tax
($16.38)
13389752
Refund Generated
Over
04/16/2015
Assessment
01
Tax
($7.56)
40769178
Refund Generated
01
50
50
Tax
Tax
Vehicle Fee
$0.00
($91.54)
($10.00)
$0.00
Refund
$0.00
Refund
$0.00
$0.00
$0.00
Refund
($16.38)
$16.38
($7.56)
$7.56
$0.00
($91.54)
($10.00)
$101.54
WALKER,
JOYCE
WRENN,
ANTHONY
Adjustment >=
$100
45
Situs error
04/20/2015
AGENDA ABSTRACT
Meeting Date:
May 18, 2015
Agenda Title:
Solid Waste Management Study request for proposals (RFP)
Background:
At the Feb. 16th BOC meeting, staff presented a memo that outlined the following solid waste
management options:
1. Negotiate up to a 30 year contract with the existing landfill operator and adopt a franchise
agreement for up to 30 years.
2. Extend the franchise agreement for up to 10 years. Even though the contract allows the
County to extend the contract for 10, 1 year agreements, it would be impractical to renew
the franchise agreement and contract each year.
3. Let the contract expire. The landfill will close. Republic will pay the closure and
maintenance costs for at least 30 years. The county would lose $585K in annual revenues.
If the contract expires, then the county could construct its own landfill, construct a
transfer station, come to an agreement with a nearby landfill for residents to direct haul
waste to or contract with a different, private landfill operator.
The BOC requested an RFP for a consultant to gather additional information regarding these
options and to provide information on increasing recycling.
At the March 2nd BOC meeting, the Board reviewed the RFP and asked staff to gather information
regarding environmental testing at the Upper Piedmont Environmental landfill. The Commissioners
expressed interest in better understanding the water and air quality testing systems before
determining whether or not to move forward with a Solid Waste Management Study RFP.
At the April 20th BOC meeting, experts from NCDENR presented information about water and air
quality and responded to board members’ questions. The BOC requested information regarding
cancer rates around the landfill.
Summary of Information:
The State has agreed to conduct further research into cancer rates around the landfill; however, the
study will take a couple of months to complete.
Due to the thoroughness of the NCDENR presentation regarding air and water quality data, the scope
of the Solid Waste Study RFP has been revised.
The new scope of the RFP contains the following:
1. Cost-benefit analysis of solid waste management options for Person County; include
capital costs, annual operating costs and estimated timeline.
2. Cost-benefit analysis of each option’s impact on the City of Roxboro; include capital and
annual operating costs for the City of Roxboro.
46
3. Recommend an option based on cost and service quality.
4. Recommend sites for landfill, transfer stations, collection sites, etc; include zoning
recommendation.
5. Waste stream and recycling system analysis. Include a waste characterization study and
recommendations for increasing recycling in our future waste management system;
include analysis of MRF layout and operations. Include revenue/cost estimates and
timeline for implementation of each recommendation.
6. Assist and/or lead negotiations with Republic, if contract renewal is outcome.
Recommended Action: Provide staff with feedback about which items should be included in the
RFP.
Submitted By:
47
Sybil Tate, Assistant County Manager
Person County
Request for Proposals (RFP)
Solid Waste Management Study
May 18, 2015
5/11/2015
48
1
1. Project Overview
Person County, North Carolina is seeking proposals from qualified firms to perform a
comprehensive solid waste study. The county has identified major areas of research that
the final study must include. They are the following:
1. Cost-benefit analysis of solid waste management options for Person County; include
capital costs, annual operating costs and estimated timeline.
2. Cost-benefit analysis of each option’s impact on the City of Roxboro; include capital
and annual operating costs for the City of Roxboro.
3. Recommend an option based on cost and service quality.
4. Recommend sites for landfill, transfer stations, collection sites, etc; include zoning
recommendation.
5. Waste stream and recycling system analysis. Include a waste characterization study
and recommendations for increasing recycling in our future waste management
system; include analysis of MRF layout and operations. Include revenue/cost
estimates and timeline for implementation of each recommendation.
6. Assist and/or lead negotiations with Republic, if contract renewal is outcome.
Attached is a memo that contains the solid waste management options shared with the
Person County Board of Commissioners at their Feb. 16, 2015 meeting.
2. Background
Person County is a rural county with a population of almost 40,000 residents. The City of
Roxboro is the only municipality and has a population of 8,344. The county provides
recycling services at a single drop-off point in the City of Roxboro, but it does not provide
any other solid waste management services, such as collection, collection sites, or disposal
services. Republic Services owns and operates the Upper Piedmont Environmental Landfill.
The county contracts with Republic Services for disposal services and private haulers
operate collection services in the unincorporated areas of the county. Individuals who do
not wish to pay a private hauler may take their waste directly to the landfill. The City of
Roxboro provides collection services through its Solid Waste department and pays a tipping
fee to deliver the waste to Republic’s landfill. The contract and franchise agreement
between Republic and the County expire on August 7, 2017. Currently, the county receives
an estimated $530,000/yr in host fee revenues, an additional $25,000/yr in funding for
promoting recycling and $30,214/yr in tax revenues.
3. Proposal Requirements
Interested firms shall submit a proposal consisting of the following information, tabbed as
identified and in the order indicated below:
Section 1 – General Introduction (maximum of two (2) pages)
Provide a general introduction of your firm to include, but not be limited to, firm name, year
established, address, telephone number, fax number and contact person.
5/11/2015
49
2
Section 2 – Personnel
Specify professional qualifications of key management and staff personnel to be assigned to
the project.
Identify specialty, level of expertise, education and any direct work experience on projects
similar in scope to the one being proposed.
For the proposed project manager, provide the name and phone number of two (2) clients
with whom the project manager has worked on similar projects to include the following
information:
• Client name/type (private sector and/or government)
• Reference name and current contact information (phone and e-mail)
Section 3 – Consultants/Sub-consultants/Other Participants
Provide a list of consultants and/or sub-consultants, if any, who would be retained to
provide services on the project including qualifications and experience of all listed.
Highlight any unique experience relative to this type or scope of work.
Specify the percentage of work anticipated to be attributed to these consultants.
Identify any Disadvantaged Business Enterprise (DBE), minority, or local firms to be used.
Section 4 – Past Experience
Provide a range of projects that most closely compare to the areas of concentration
described in the Project Overview section of this RFP. Describe the precise involvement that
your firm had in each of the cited examples to include, but not be limited to, the following:
• A brief description of each project with status and outcome
• Examples of challenges you encountered when implementing projects of this nature
and the ensuing resolutions/decisions
Provide names and contact numbers for cited projects.
Section 5 – Project Approach and Timeline
Based on the project scope and objectives provided herein, describe the specific services
and activities your firm proposes to provide, identify key staff assignments for each, and
outline required actions/involvement by County personnel.
Provide a general schedule indicating the approximate amount of time required to
complete the various stages of the project.
Describe any unique qualities or experience you feel make your firm best suited to perform
this work.
Section 6 – Fee Proposal
The fee proposal shall include a total fee for each component outlined in the proposal with
a not-to-exceed amount and hourly rates charged for team members, which may be used to
negotiate changes in the scope of work, if necessary.
5/11/2015
50
3
4. Selection Criteria for Completeness
Proposals will be reviewed to ensure that the proposals is received on time (June 24, 2015;
5:00 PM), is substantially complete and meets other eligibility requirements. If these
standards are not met, the proposal will be rejected. Proposals will not be returned to the
applicant.
(1) Timeliness. Proposals will be reviewed to verify submission by the submission
deadline. Person County will reject Proposals that do not meet the submission
deadline.
(2) Completeness. Proposals will be reviewed to verify completeness. All items in
Section 3 must be addressed. Person County will reject Proposals that do not
address all items in these sections and are thus materially incomplete.
(3) Quality of Personnel. Proposals will be reviewed to ensure that the project
personnel are qualified to complete the study.
(4) Quality of References. All proposals will be verified with reference checks from
previous customers.
5. Evaluation Criteria and Process
Proposals deemed complete will be reviewed, and scored in the following areas.
Scoring Factor
Criteria
Max Points
Ability to complete the project A. Knowledge of key study requirements
25
B. Includes a well thought-out and realistic
project implementation timeline
C. Quality of project approach description
Capacity to complete the project A. Staff capacity/experience, relevant job descript
25
Past Experience
Cost
A.
B.
A.
B.
Depth of past/current experience
Quality of references
Total project costs
Breakdown of component costs
25
25
Scores for each rating factor will be added together to obtain a total score for each
proposal. Proposals will then be ranked from highest to lowest according to the total
combined score. Person County may choose a single vendor or multiple vendors. Person
County reserves the right to reject all proposals.
6. Award Schedule
May 22, 2015
June 12, 2015
Questions from vendors due to Person County
June 24, 2015
Proposals due to Person County
5/11/2015
51
Request for Proposals released by Person County
4
June 25 –July 15, 2015
Review and recommendations
August 2015
Projected date for award notification
The schedule is subject to change without notice.
7. Proposal Submission Process
One electronic copy of this Proposal, and all relevant materials, must be received by 5:00
PM on the deadline date. Faxes are not acceptable. The electronic copy should be
submitted by e-mail. When submitting materials by e-mail, you must have a reply from
Person County acknowledging receipt of materials. Please send submissions to
state@personcounty.net.
8. Corrections to Deficient Proposals
After the Proposal due date, no unsolicited information will be considered. However,
Person County staff may contact the applicant to correct non-substantive deficiencies. In
each case of a completeness deficiency, the applicant will be notified by telephone or email
documenting the deficiency. All supplemental information requested by the County must be
received within five business days of the date of notice or the proposal will be rejected.
9. Questions
Person County will respond to questions submitted ONLY via e-mail to
state@personcounty.net. The deadline for questions is 5:00 PM, June 12, 2015. The
questions will be answered to the submitter and all questions and responses will be posted
on the Person County website.
10. Miscellaneous Requirements
Consultant agrees to hold harmless and indemnify County from any and all claims, loss,
liability, demands, damages or any other financial demands that may be alleged or realized
due to acts of nonfeasance, malfeasance, misfeasance, or negligence committed by
Consultant while in the performance of the duties or assignment pursuant to this
Agreement. Consultant agrees to procure and maintain, or cause to be procured and
maintained, commercial general liability insurance with liability limits of at least one million
dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) aggregate;
Consultant shall also procure and maintain, or cause to be procured and maintained,
Workers’ Compensation coverage for its employees, as may be required by law and Errors
and Omission insurance in the amount of at least $1,000,000.00. Consultant’s certificate of
insurance shall be furnished to the County and shall give the County a 30 day written notice
of any changes, amendments or termination by either the Consultant or insurance
company.
Person County’s policy is to provide and encourage minority business the opportunity to
participate in the bidding process. Person County does not discriminate against any persons
or business in pursuit of these opportunities on the basis of color, national origin, religion,
sex, age, disability, or veteran’s status.
5/11/2015
52
5
11. Certification by Applicant
The attached statements and exhibits are hereby made part of this Proposal and the
undersigned representative of the applicant certifies that the information in this Proposal
and the attached statements and exhibits is true, correct and complete to the best of
his/her knowledge and belief. He/She further certifies that:
1. As authorized representative, he/she has been authorized to file this
Proposal by formal action of the governing body;
2. That the governing body agrees that if a contract from the Person
County is awarded, the applicant will provide proper and timely
submittals of all documentation requested by the County;
3. That the applicant has substantially complied with or will comply with all
federal, state and local laws, rules and regulations and ordinances as
applicable to the project.
______________________________________________________________________
Signature of Grantee/Authorized Representative
Typed Name and Title
Date
Checklist for Additional Forms:
Please enclose the additional items before submitting:
Project Proposal (see proposal requirements)
5/11/2015
53
6
AGENDA ABSTRACT
Meeting Date:
May 18, 2015
Agenda Title:
Roxboro Community School’s Raise the Roof Campaign
Roxboro Community School (RCS) has requested the opportunity to present their Raise the Roof
campaign to the Board of County Commissioners. This is a five-year program to complete the RCS
facility with the addition of a gymnasium, an auditorium and multi-purpose rooms at an estimated
cost of $2M.
Recommended Action: Receive the information.
Submitted By:
54
Kyle Puryear, Chairman
Roxboro Community School
Raise the Roof
We Place Children First.
1Capital Campaign
Board of Directors
Chairman Mark Phillips
Vice-Chair Janet O. Clayton
Treasurer Sam Kennington
Secretary Carla Garrett
Teresa Fox
Dr. Kimmie Yarborough
Dr. Tom Long,Jr.
Walt Rogers
Beth Townsend
Chairman Emeritus
Donald Long
Board Member Emeritus
Lacy Winstead
Honorary Campaign Chairs
Dr. Thomas Long, Sr.
Sam Kennington
Charles E. Hubbard
John Betterton
Lacy Winstead
Managing Executive Director
Natalie Brozy
Development Director
Ann Wrenn
Roxboro Area Leader,
Recently, Roxboro Community School (RCS) launched the Raise the Roof
campaign, an extraordinary five-year program to complete the RCS facility with
the addition of a gymnasium, an auditorium and multi-purpose rooms all
designed to improve the quality of education for students attending RCS. Raise
the Roof is an ambitious program designed to build on our past success of
renovating a community school in a historic cotton mill. This path has added a
choice in educational excellence for area families. RCS has grown beyond
expectations and has educated thousands of area students by providing a small,
inviting, and nurturing school that focuses on valuing and respecting each
member of our school family.
RCS provides an environment that directs our students to focus on relevant and
rigorous learning and community service that will continue after high school,
thus enabling graduates to become well educated and productive citizens. In the
process, RCS has also generated millions in new capital investment and created
significant new payrolls for the Roxboro area economy.
Today, a campaign volunteer or the campaign director is meeting with you.
Thanks for taking the time to meet with him or her, hearing about Raise the Roof
and joining us in this important effort. As you will see in the accompanying
materials, many of your corporate and community neighbors have already
endorsed this vital program. Now we ask you to consider an investment in the
Roxboro area’s future and to become a partner in the Raise the Roof.
With hope and excitement for our future!
Glenn Stovall
Dr. Tom Long, Jr.
Tommy Winstead
Campaign Co-Chair
Campaign Co-Chair
Campaign Co-Chair
Chris Marshall, Campaign Director
cmarshall@convergentnonprofit.com
55
115 Lake Drive Roxboro, NC 27573
(336) 597-0020
www.roxborocommunityschool.org
Ann Wrenn, Director of Development
wrennat@roxborocommunityschool.org
Raise the Roof
1Capital Campaign
We Place Children First.
INVESTOR HONOR ROLL
DIAMOND FOUNDER
Anonymous
PLATINUM
Dr. Thomas Long, Jr.
Carroll J. & Melinda L. Sumner
Roxboro Savings Bank
GOLD
Tommy & Amy Winstead
Ray Wilkins
Chad & Kristy Horner
Gay & Jay Poindexter
Dr. Patrick Godwin
Stan Crews & Kate
Donald & Amy Bowes
MasTec
Person County Tourism Development
Authority
SILVER
Charles E. Hubbard, Attorney
Suzanne & John Goree
Sophia Vera Fox-Long & Daniel T. Kryder
Representative Larry Yarborough & Dr. Kimmie Yarborough
The Courier-Times
BRONZE
Mark & Diane Phillips
Cathy & Sam Kennington
Bruce Wrenn
Tommy Lawrence Electrical Contractors, Inc.
Kirk & Natalie Brozy
Sullivan Chiropractic
Anonymous
Beth Townsend
Carla & Dr. Stephen
Garrett
Janet & Kevin Clayton
56
COPPER
Joe Weinberger, Jr.
Walt & Tracy Rogers
Bridgit Jones
Wayne Ross Appraisals
(336) 597-0020
Darkarai Bryant
Joe & Nancy Berryhill
Greg & Donna Ingram
Raise the Roof
We Place Children First
Capital Campaign
Roxboro, NC
Campaign Support Coalition
2014-2015 Board of Directors
Chairman - Mark Phillips
Vice-Chair - Janet O Clayton
Treasurer - Sam Kennington
Secretary - Carla Garrett
Walt Rogers
Beth Townsend
Development - Dr. Tom Long, Jr.
Development - Teresa Fox
Chair Emeritus - Donald Long
Board Emeritus - Lacy Winstead
Honorary Campaign Co-Chairs
Campaign Leadership
Sam Kennington
Charlie Hubbard
John Betterton
Lacy Winstead
Tommy Winstead
Glenn Stovall
Ray Wilkins
Gay Poindexter
Campaign Support Coalition
Alan Stovall
Alexandra Clayton
Alfred F. Cole, Jr.
Amy Wehrenburg
Anita Swanik
Ann & Richard Wrenn
Anne & Justin Bettendorf
Annette Slaughter
April Cobb
Ashley Bailey.
Barbara Moore
Barbara Walters
Beth Townsend
Beverley Russ
Bruce Wrenn
C. L. & Billie Oakley
Carla Stovall
Carrie & Ken Hawkins
57
Carroll J. & Melinda L. Sumner
Cecil & Renee Barker
Chad & Kristy Horner
Charissa Denny
Chip King & Lori Wilson
Christa Jones
Chris Marshall
Christine Morgan
Christopher M. & Jenise Brann
Crystal King
Dan Craig
Daniel Suse
Daniel T. Kryder
Daren Pelkie
Darkarai Bryant
Dawn Weaver
Donald & Amy Bowes
Donald Wilson
Donna Ingram
Dr. & Mrs. Gary Sullivan
Dr. & Mrs. Patrick Craft (Kelly)
Dr. & Mrs. Patrick Godwin
Dr. Claudia Berryhill
Dr. Christopher M Atkins, Jr.
Dr. John R. Bradsher
Dr. Kimmie & Larry Yarborough
Dr. Melissa Bartlett
Dr. Norman C. Hall
Dr. Stephen & Carla Garrett
Earl Whittemore
Elizabeth & Jay Stultz
Eric Swanson
Gil Stovall
Gina Lunsford
Green’s Jewelers
Gwen Litchfield
Heather Lewis
Herman Gentry
J. Linwood Cates
Jane D. Long
Janet & Kevin Clayton
Janice Johnson
Jason Bell
Jean Johnson
Jean Newell
Jennifer McCormick
Jesse Mattos
JoAnn & Kevin Puryear
Joe & Nancy Berryhill
Jugrette T. Whitt
Kara Roberts
Kathleen Oakley
Kay & Gordon Carver
Kendall Cobb
Kendall Shaw
Kim & Brent Adcock
Kitty Horton
Leon H. Long
Liana Roux
Lindsay T. Wagstaff, Jr.
Lisa & Kent Rimmer
58
Lisa Echeverria
Lorelei Peterson
Lowell Rakes
Margaret McMann
Mark & Diane Phillips
Mark & Suzanne Duncan
Mayor Merilyn Newell
Melanie Powley
Michael & Mary Czysz III
Mr. & Mrs. Kerry McKenzie
Nancy Clayton
Natalie & Kirk Brozy
Nichole Schukraft
Norwood Walker
Pam Jones
Pamela Bowman
Person County Tourism Dev. Auth.
Pete & Susan Tuck
Phyliss Boatwright
Richard & Teresa Fox
Robby Jones
Ronald & Bonnie Regan
Roxboro Savings Bank
Roy & Meg Holler
Roy T. Brooks
Sandi Daigle
Sara Morrow
Shady Terrell
Shelly Harris
Sophia Vera Fox-Long
Stacey Whitlow
Stan Crews
Stephanie Evans
Susan Horton
Suzanne & John Goree
Tammy Woods
Teresa Coleman
Terry Allen
The Courier=Times
Timothy Ess
Tiphanie Kornegay
Tommy Lawrence
Walt & Tracy Rogers
Wanda H. Ball
Wayne Paylor
Will Carver
Will Davis
William & Paula Boston
William (Bill) Brooks
William C. & Charlaine Bullock
William (Billy) Vosburg
Yvonne Pleasant
Raise the Roof
Capital Campaign
2014 Feasibility Study Highlights
•
•
•
•
•
•
•
59
Convergent interviewed 69 business and community leaders over a three-week
period to seek opinions on RCS, RCS accomplishments and the Raise the Roof plans.
100% supported the concept of Raise the Roof. It was nearly universal that these
facilities should be available to all students in all area schools.
89% had used or knew someone who had used RCS services.
79% rated the Raise the Roof project as an “absolutely needed” high priority.
72% percent gave RCS an effectiveness rating of 8, 9 or 10.
66% Two-thirds of interviewees were “very familiar” with RCS services.
RCS was seen as an outstanding school in terms of academics, college preparation
and sports. Many mentioned one or more of the following achievements:
o "Honor School of Excellence" designation by the State of North Carolina in 2012.
Greater than 95% of all teachers are highly qualified in the subjects they teach.
School of the Future – Every student has a laptop and teachers use digital
learning components in every classroom.
o High graduation rate - 100% graduation rate for school year 2013-2014.
o High test scores - SAT and ACT scores rank in the top ten of charter schools in NC.
o High number of graduates going to college on scholarships and doing well.
Every 8th grader creates a 4-yr plan to ensure they are on-track for college.
Over 65% of RCS students are enrolled in honors and college level courses.
100% of our students have applied to college 2014-2015.
o $758,600 in college scholarships for our 72 graduates in 2014.
o The unique and varied sports programs - sand volleyball, tennis, lacrosse, golf,
etc.
o The quick competitiveness achieved in sports - as a small 1A high school, the RCS
athletic program has accumulated over a dozen wins over 2A, 3A, and 4A schools
in various sports. All high school teams made it to post-season play in 2014.
o Community Service & Parental Involvement - parents and students commit to
serving volunteer hours in their school and in the community.
Raise the Roof
Capital Campaign
RCS CASE FOR SUPPORT
Introduction
From Cotton Mill to Charter School, great progress has been made in the last ten years. Yet, one
final phase of renovation is needed to complete the founders’ vision of this outstanding
community school. The culminating construction will support students’ passions and interests in
art, theatre, film, dance, physical fitness and sports. This will serve to better prepare RCS
graduates to be competitive for scholarships and admission into top colleges. As we strive to meet
the needs of students, we have also discovered the increasing needs of the community for
facilities to serve our senior citizens and needs for event space for the wider community.
Our History
In 2005, a group of Person County parents joined forces to provide families here a choice in public
education. As a tuition-free charter middle and high school, Roxboro Community School was born
from the group’s vision. Today, RCS is thriving – serving nearly 700 students – after opening its
doors to just 180 students in August 2006.
The founding board members felt so strongly about offering an alternative to traditional public
school that they were willing to put their financial futures on the line and guarantee a loan to
renovate the historic Roxboro Cotton Mill, (circa 1899) which was placed on the National Register
of Historic Buildings in 2009.
60
Breathing life back into a structure that once served as an economic stronghold for the community
was important to the founders of Roxboro Community School. Encouraging students to be an
active part of the community has always been a vital part of the RCS mission.
The renovation of the historic building is almost complete, including two phases that have resulted
in beautiful classrooms; a library that serves as a timeline of historic events; two dining halls; and
guidance and office spaces.
Our Vision
Based upon the successes our community achieved in the past, today it is Roxboro Community
School’s vision to create educated, responsible, and productive men and women who are
equipped to face the challenges of the 21st Century. At this time we hope to expand the reach of
our facilities to service the entire community, including our senior community.
61
Our Mission
In order to transform vision into reality, RCS must first execute its mission well. It is the mission of
Roxboro Community School (RCS) to achieve and maintain educational excellence by providing a
small, inviting and nurturing school that focuses on grades six through 12.
RCS values and respects each member of our school family, thus enabling everyone to become
effective, productive citizens. RCS provides an environment that enables our students to focus on
relevant and rigorous learning that will continue after high school.
Our Plan Evolution
Starting a school from scratch was no easy task. Plans for constructing a public charter school
began in 2005, in board member Teresa Fox’s basement. The founding board members, Donald
Long, Jeffery Jackson, Mark Phillips, Cindy Watkins, Erica Bryant, Lacy Winstead, and Fox laid
the groundwork for a true community school, where parent involvement would be key,
students would perform community service as a requirement for graduation, and the faculty
and staff would provide a small, nurturing environment for students.
To gauge community support for this latest project, RCS retained Convergent Nonprofit
Solutions to conduct an Opportunity Analysis via confidential interviews. Approximately 100
community leaders received a letter requesting that they take time for a personal interview
with Convergent. The letter was signed by Sam Kennington, Tommy Lawrence, Janice Johnson,
Dr. Tom Long Sr., Charlie Hubbard, and Gil Stovall. Seventy-one local business and community
leaders were interviewed by the Convergent team between August 18 and September 9, 2014.
This Study also provided insight into Personians’ willingness to fund the expansion plan over a
five-year period. RCS also originally hoped to retire $2 million in debt incurred from previous
expansions and renovations needed to meet the demands of its growing student population.
Retirement of this debt would enable RCS to achieve long-term sustainability and better serve
the needs of Person County.
62
As a result of comments, questions and suggestions received during interviews, RCS decided in
October to move forward with a capital campaign. The initiative began December 1, 2014 with a
funding goal sufficient to fund completion of the facilities while delaying the plan to pay off debt.
Plan Benefits to the Community
As RCS strives to meet the needs of students, it also has an opportunity to provide Person
County with facilities that are able to serve senior citizens and provide event space for the
community as a whole.
By “Raising the Roof” on a gymnasium and auditorium, Roxboro Community School will be able to
meet the current and future needs of our students while also offering the entire community a
safe, welcoming, low-cost option for hosting senior services, family gatherings, and communitywide events.
The gymnasium, auditorium and multi-purpose rooms will allow for cultural events and athletic
competitions and tournaments, often in cooperation with the Person County Recreation, Arts and
Parks Department. These events would promote tourism and economic development by bringing
visitors to our county.
63
Raise the Roof – Blueprints – Auditorium and Gym.
64
Rendering of Completed Facilities
The above rendering displays the conclusion of this last piece of the RCS renovation. Completion
will further cement RCS as a beacon of Person County’s future. Today, the RCS Board of Directors
aims to fully implement the initial vision of a true community school for Person County, and
continues to model the ambition, goal-setting and action that are demanded of RCS students …
and all of us.
FAQ’s
Q What does “Raise the Roof” mean?
A To meet the requirements of building a gymnasium and auditorium in the remainder of the
current building, it will be necessary to raise the roof level slightly above its current level.
The renovation of this historic mill building is almost complete, including two phases that have
resulted in beautiful classrooms; a library; two dining halls; and guidance and office spaces.
Completing this final phase will be very satisfying. We’ll be utilizing the existing building,
avoiding the cost purchasing new land and building a new structure. We will be breathing life
back into the remainder of this historic structure. By doing so, we’ll be making history and
providing opportunities for our Roxboro area students and the entire community.
Q Is raising $2 Million dollars a realistic goal?
A Based on the Opportunity Analysis (OA) conducted last fall, the potential is here. Prospective
investors will be asked to stretch over a five year period and reaching the goal often requires
investors to stretch. Nearly half of those interviewed felt a $4.5 million goal was doable.
65
Q What will RCS do if they don’t raise the goal amount?
A Alternative plans have been developed for various levels of funding but our hope is that we’ll
raise enough funding to complete the project, because our kids and our community deserve it.
Q Did interviewees agree with the concept of Raising the Roof?
A Actually, 100 percent of those interviewed agreed with the concept, most felt all schools
should have a gymnasium and an auditorium.
Q Is this project really needed or just a want?
A Ninety percent of interviewees (OA) saw the need for this project as an 8, 9 or 10 on a scale of 110, with 10 being the highest. Nearly half (47 percent) rated the need as a 10.
Q Do you really need an auditorium with the Kirby “Rebirth” now complete?
A Yes, the Kirby is completely booked most of the time, which demonstrates the need for
these types of facilities in our community. RCS students will benefit from less travel
downtime and more learning time.
Q Will this create more traffic in an already difficult traffic flow situation?
A Traffic flow may be improved by creating a drive capability around the building. It is
also possible to add a second entrance / exit to the area and that option is being investigated.
Q Parking is already inadequate, won’t this will make it worse?
A Plans are being pursued to add significant parking spaces. The railroad will need to approve a
walkway and land will need to be acquired. However, most of the new demand for parking will
be created by sports and arts events that will not take place during school hours.
Q If paying down the debt is now not part of the campaign goal, how will it be paid off?
A Since, 2006, RCS has operated and paid down debt by $198,000/year, leaving the mortgage
balance at $1,188,000. We will continue to do that unless an investor steps up to pay it off.
Q How will RCS pay for additional costs of operating a gym and auditorium?
A Those costs are already budgeted and could be handled by the current budget. However,
Some sporting and arts events may also contribute additional income opportunities. Those
monies will be used to offset any increased operating costs. A warming kitchen will provide the
capability of providing dinner banquets for midsized groups of 75 to 200 and the Gym will have a
capacity of 400 to 450.
66
Q What are the Multi-Purpose rooms for, and why should I fund them?
A As the name suggests, these rooms have multiple purposes, for the school and the community.
During school hours, they will be used for additional classrooms and dance space. After school
hours they may be used for senior activities, private parties, dance recitals, parks and recreation
classes family reunions and awards banquets, most with potential to increase revenue.
Q Is the building plan set in stone or ideas from the community welcome?
A Your ideas are welcome! Recent feedback from a citizen Refinement Task Force meeting
suggested that the restrooms for the gym be located near the concession stand. That change is
now under consideration.
Q Is strong Campaign Leadership critical to reaching the funding goal?
A Yes it is, and fortunately 41 percent of those interviewed (OA) said they would be willing to take
a leadership role and another 20 percent said they would help, thus a total of 60 percent were
willing to lead. Of these Personians, a number have already stepped up by investing and leading.
Q How do I know my money will be used wisely?
A The RCS Board of Directors has the primary duty to assure transparency, that the monies raised
are maintained in a separate bank account and used according to plan and used prudently. The
board members are listed in this document. In addition, an advisory board of major investors
($25,000 +) will be convened after the completion of the campaign. This board will meet
regularly over the five-year investment period to review progress to provide input and critical
review.
Our Results
Feasibility Study Interviewees perceived RCS as an outstanding school in terms of
academics, college preparation and sports. Many mentioned one or more of the following
achievements:
o "Honor School of Excellence" designation by the State of North Carolina in 2012.
Greater than 95% of all teachers are highly qualified in the subjects they teach.
o School of the Future - Every student has a laptop and teachers use digital learning
components in every classroom.
o High graduation rate - 100% graduation rate for school year 2013-2014.
o High test scores - SAT and ACT scores rank in the top ten of charter schools in NC.
o High number of graduates going to college on scholarships and doing well.
Every 8th grader creates a 4-yr plan to ensure they are on-track for college.
Over 65% of RCS students are enrolled in honors and college level courses.
67
o
o
o
o
100% of our students have applied to college 2014-2015.
$758,600 in college scholarships for our 72 graduates in 2014.
The unique and varied sports programs - sand volleyball, tennis, lacrosse, golf, etc.
The quick competitiveness achieved in sports - as a small 1A high school, the RCS
athletic program has accumulated over a dozen wins over 2A, 3A, and 4A schools in
various sports. All high school teams made it to post-season play in 2014.
Community Service & Parental Involvement - parents and students commit to serving
volunteer hours in their school and in the community.
In Closing
The RCS Board of Directors and Campaign leaders are confident we are heading in the right
direction and are excited about realizing the full vision articulated ten years ago. We’re proud of
what has been accomplished to date.
The RCS Board of Directors and Campaign Leaders know, most importantly, that RCS must execute
its mission in order to be perceived as credible to and to deserve investor trust. A review of the
above RCS results and the mission summary below tell the story.
In summary, it is the mission of Roxboro Community School (RCS) to achieve and maintain
educational excellence by providing a small, inviting and nurturing school that focuses on grades
six through 12, while at the same time valuing and respecting each member of their school family,
thus enabling everyone to become effective, productive citizens. RCS provides an environment
that enables its students to focus on relevant and rigorous learning that will continue after high
school.
The RCS Board and Campaign Leaders are convinced that RCS is executing its mission with
excellence and is generating outstanding results, therefore RCS deserves to be enabled financially
to fulfill its entire vision; a complete school facility that includes a gymnasium, auditorium and
multi-purpose rooms that will not only serve the students, but also serve the community at large.
PROJECT SUMMARY
Total Project Design Fees and Construction Costs
Equipment and Furnishings
Capital Campaign Goal
68
$1,400,000
70.0%
$600,000
30.0%
$2,000,000
100.0%
Roxboro Community School Board of Directors
Mark Phillips
Janet O. Clayton
Sam Kennington
Carla Garrett
Donald Long
Lacy Winstead
Chairman
Vice Chair
Treasurer
Secretary
Chairman Emeritus
Board Member Emeritus
Teresa Fox
Dr. Tom Long, Jr.
Walt Rogers
Beth Townsend
Board Member
Board Member
Board Member
Board Member
Board Member
Raise the Roof Campaign Leaders
Sam Kennington
Charles E. Hubbard
John Betterton
Lacy Winstead
Honorary Chair
Honorary Chair
Honorary Chair
Honorary Chair
Honorary Chair
Dr. Tom Long, Jr.
Tommy Winstead
Glenn Stovall
Ray Wilkins
Gay Poindexter
Campaign Co Chair
Campaign Co Chair
Campaign Co Chair
Division Co Chair
Division Co Chair
Help Roxboro Community School
‘Raise the Roof ’
Phone: 336-597-0020, Ext 105
Fax: 336-597-3152
69
Raise the Roof
Capital Campaign
Naming Opportunities
Reserved:
New Wing
Gymnasium
Auditorium
Basketball / Volleyball Court
Auditorium Stage
Front Entranceway
Concession Stand
Scoreboard
Benches Home
Benches Visitors
Rear Entranceway
Men’s Locker Room
Women’s Locker Room
Historical Display
Basketball Backboards, Main (2)
Warming Kitchen
Weight Room
Multi-Purpose Room
Basketball Backboards, Side (4)
Entranceway Pavers (100)
Commemorative Tile Wall (1,000)
Retaining Wall Stones (1,000)
Entranceway Bricks-Front (1,000)
Entranceway Bricks-Rear (1,000)
$ 1,000,000
$ 250,000
$ 250,000
$ 150,000
$ 150,000
$ 125,000
$ 125,000
$ 100,000
$ 50,000
$ 50,000
$ 50,000
$ 50,000
$ 50,000
$ 50,000
$ 50,000
$ 50,000
$ 25,000
$ 25,000
$ 10,000
$
5,000
$
1,000
$
1,000
$
500
$
500
All investors will be recognized on a wall display
70
RESERVED
RESERVED
RESERVED
_________
Raise the Roof Testimonials
Raise the Roof
Capital Campaign
“Raise the Roof is about the future, instilling in our young people of today the education they need to be
successful; the values of community service; and the desire to come back to Person County to live, work,
raise, and educate their families. My vision is that when our parents send their kids away to college, they
return here to live because they have come to recognize how special Roxboro and Person County are and
how well prepared for success they were by Roxboro Community School. I hope you too see this vision
and will support Roxboro Community School’s Raise the Roof capital campaign and the special
educational and community services it provides to those in our Roxboro area. Together, we can lay the
foundation for future success for our children and our Roxboro community.”
Roxboro Medical Associates
“Raise the Roof is designed to fulfill Roxboro Community School’s mission – “to achieve and maintain
educational excellence by providing a small, inviting and nurturing school that focuses on grades six
through 12. RCS values and respects each member of our school family, thus enabling everyone to
become effective, productive citizens.” A state of the art gymnasium, auditorium and multi-purpose rooms
will enable that mission to be fulfilled. I am proud to be a part of this exciting initiative and look forward to
partnering with each of you as we move our school and community forward.”
Sam Kennington
Retired Principal, RCS
Member Board of Directors, RCS
“In today’s competitive world, we can’t just sit back and wait for excellence in education to come our way.
Raise the Roof will enable RCS to pursue the vision, that when implemented will complement our existing
facilities and services and make a significant difference in the quality of education available for those in
our area.”
Charlie Hubbard
Hubbard and Cates
“We all have a stake in excellence in education and the responsible growth and development of the
Roxboro area. With Raise the Roof, we get the added bonus of completing the restoration and the
repurposing of a historic cotton mill that is now on the National Register of Historic Buildings. In supporting
Raise the Roof, I urge each business and public leader to join in making an investment in the future of
area education and our Roxboro community.”
John Betterton
Principal Emeritus
Bethel Hill Charter School
“An investment in Raise the Roof is a unique and valuable investment in education and in the economic
future of our community. The return on that investment will benefit every resident and every business in
the Roxboro area. We support the Raise the Roof initiative and strongly urge everyone to join us in this
effort for the good of the Person County and the Roxboro area.”
Dr. Claudia Berryhill & Lacy Winstead
The Gathering Place
Jack Reynolds & Associates
71
“An outstanding secondary education doesn’t just happen on its own. It requires good planning, strong
leadership and adequate resources. We are fortunate that Roxboro Community School has effective
leadership and a visionary five-year plan. Now we need to pledge our support to this important initiative.
Roxboro Medical Associates supports Raise the Roof and encourages all of our Roxboro area leaders to
join us in this effort.”
Roxboro Medical Associates
“Raise the Roof is designed to fulfill Roxboro Community School’s vision. RCS will provide an
environment that directs students to focus on relevant and rigorous learning and community service
that is expected to continue after high school. A gymnasium, auditorium and multi-purpose rooms are
critical for turning this vision into reality. Well rounded RCS grads will be equipped to handle the
challenges and capitalize on the opportunities of the 21st Century. I am proud to help lead this exciting
effort and look forward to improving our community in collaboration with you.”
Tommy Winstead
Pointer & Associates Real Estate
“Excellence in education is something currently provided by Roxboro Community School. However, their
Raise the Roof initiative takes this kind of service to the top level of educational facilities and practices in
educating our children. This is a special project that we strongly support and recommend that all in the
Roxboro area support.”
Bob, Glenn, Gil and Alan Stovall
TAR HEEL Chevrolet Buick GMC
“Roxboro Community School provides a unique choice in public education. From the 6th grade on, RCS
students are laser focused on learning and preparation for success in higher education. RCS has a mission
of assuring the best possible education for students in the Roxboro area. We believe Raise the Roof is a
very special project that we strongly endorse. It will assure something often missing today, community
involvement coupled with educational excellence for our children and grandchildren.”
Ray Wilkins
Taylor Business Products
“Raise the Roof provides special sports and arts educational services to our Roxboro area residents as
well as a ripple effect in economic development that pays back any upfront costs. The return on investment
and the organizational value proposition to the community makes this project a no brainer for the private
and public sector.
RE/MAX Premier Realty
“The City of Roxboro believes that Raise the Roof is one of the next right steps towards intelligent growth
for the Roxboro area. It fits our vision of being a community that is safe, healthy, scenic, quaint, vibrant,
family-oriented and well-educated. At the same time, this project helps fulfill our mission of creating an
inviting environment with opportunities that will add value to the community of Roxboro.
As preferred educational services are provided, it will boost our economy by creating new jobs and
generating significant new tourism and capital investment in Roxboro. Raise the Roof is a well-crafted
plan that will benefit every resident of our community at some point in time.”
The Honorable Merilyn Newell
Mayor, City of Roxboro
72
“If our community is to grow and prosper economically, business leaders must play a significant role. As
Executive Director of the Person County Tourism Development Authority, I am strongly committed to the
Raise the Roof initiative. Along with growth of jobs comes growth in sporting events, arts events and
community activities, most of which will drive tourism, positive economic growth and improved quality of
life in the area. I encourage every leader of business and industry in the Roxboro area to join us in this
very important effort.”
Margaret McMann
Person County Tourism Development Authority
"Raise the Roof is a truly collaborative venue for public and private investment in education and economic
development. This project is well suited for our community where space for the arts and community
services are limited. It will provide the best possible educational outcomes and also will support community
needs and the tax base that finances local government services."
The Honorable Kyle Puryear
Chairman, Person County Board of Commissioners
“Excellence in education and the responsible growth and development of Roxboro and the Person County
area are both top priorities. With Raise the Roof, the completion of the restoration and the repurposing of
the historic Roxboro Cotton Mill are very unique. My father assisted Mr. J. A. Long in organizing the Mill
in the 1890s, and what a special benefit to the City and County that the old Mill is now Roxboro Community
School, a vibrant educational facility and a building listed on the National Register of Historic Buildings. In
supporting Raise the Roof, I urge all Person County citizens to join in making an investment in this
endeavor.”
Ruffin Woody
Ruffin Woody & Associates, Inc.
“Roxboro Community School believes that a student's potential is always there, waiting to be discovered
and invited forth with enthusiasm in the classroom; and where there is enthusiasm, learning thrives. As a
college preparatory school, the goal of RCS is to equip our students to face the challenges of the 21st
century, while never losing sight of being part of a loving community. The Raise the Roof project to build a
gymnasium, auditorium, and multi-purpose rooms will enable the students of RCS to form a tighter bond
with the community. Raise the Roof represents a unique opportunity for individuals, businesses, and
government to work together in a special initiative to provide excellence, education, and community
services in every sector of our community. Please help us make a difference at RCS and in our community
by joining us in this very important effort.”
Richard & Teresa Fox
Fox’s Suzuki Kawasaki, Inc.
Founding RCS Board Member
73
Roxboro Community School Raise the Roof Lifts Off
The “Quiet Phase”… on the Wings of Vision
IT’S OFFICIAL…On December 1, 2014, after many
months of strategic planning; Roxboro Community
School officially launched a major capital campaign.
The quiet phase lays the foundation of the campaign by
developing communication materials, identifying the
investor database, enlisting a campaign team and
securing major investment commitments.
BACKGROUND… In 2005, a group of Person County
parents joined forces to provide families here a choice
in public education. As a tuition-free charter middle and
high school, Roxboro Community School was born
from the group’s vision.
Starting a school from scratch was no easy task. Plans
for constructing a public charter school began in 2005,
in board member Teresa Fox’s basement. The founding
board members, Donald Long, Jeffery Jackson, Mark
Phillips, Cindy Watkins, Erica Bryant, Lacy Winstead,
and Fox laid the groundwork for a true community
school, where parent involvement would be key,
students would perform community service as a
requirement for graduation, and the faculty and staff
would provide a small, nurturing environment for
students.
The founding board members felt so strongly about
offering an alternative to traditional public schools that
they were willing to put their financial futures on the
line and guarantee a loan to renovate the historic
Roxboro Cotton Mill, (circa 1899) which was placed
on the National Register of Historic Buildings in 2009.
Breathing life back into a structure that once served as
an economic stronghold for the community was
important to the founders of Roxboro Community
School. Encouraging students to be an active part of the
community has always been a vital part of the RCS
mission. The renovation of the historic building is
almost complete, including two phases that have
resulted in beautiful classrooms; a library that serves as
a timeline of historic events; two dining halls; and
guidance and office spaces.
Roxboro Community School is funded by an allotment
formula that includes Federal, State, and County
monies. Charter schools do not receive any funding for
building acquisition or maintenance, so fundraisers,
Phone: 336-597-0020, Ext 105
74
grants, and contributions from
individuals,
businesses,
and
foundations ensure a safe learning
environment for students.
Our Performance… Today, RCS is
thriving, serving nearly 700 students,
after opening its doors to just 180 students in August
2006. More remarkable is the level of performance,
earning a School of Excellence designation by the State
of North Carolina in 2012, a 100% graduation rate
2013-14 school year, SAT and ACT scores in the top
ten of charter schools in NC, and $758,600 in college
scholarships for the 72 graduates in 2014.
Our Mission… In order to transform vision into
reality, RCS must first execute its mission well. It is the
mission of Roxboro Community School (RCS) to
achieve and maintain educational excellence by
providing a small, inviting and nurturing school that
focuses on grades six through 12.
Our Vision… Based upon the successes our
community achieved in the past, today it is Roxboro
Community School’s vision to create educated,
responsible, and productive men and women who are
equipped to face the challenges of the 21st Century,
some of whom will choose to come home to live, work
and play here. At this time, we hope to expand the reach
of our facilities to service the entire community,
including our senior community.
Our Plan… The final phase is for a gymnasium,
auditorium and multi-purpose rooms that will complete
the renovation of the mill and was judged by the 71
Roxboro area interviewees to be feasible; 100%
supported the concept to Raise the Roof. A capital
campaign to fund the plan at a $1.5-2 million level was
approved by our Board in November 2014.
As a valued member of the Roxboro community, you
will receive periodic Campaign Updates to keep you
informed of our progress. As the campaign proceeds,
we’ll describe the project in greater detail. Until then,
please feel free to call with any questions. Call
Campaign Director Chris Marshall 336-597-0020, 117
or Ann Wrenn, Campaign Assistant 336-597-0020,
105.
Fax: 336-597-3152
AGENDA ABSTRACT
Meeting Date:
May 18, 2015
Agenda Title:
Farmland Preservation Plan stakeholder request for representation on the
Economic Development Commission
Summary of Information: Through the Piedmont Conservation Council (PCC), Person County
applied for funds from North Carolina’s Department of Agriculture and Consumer Sciences
(NCDACS) to develop a Farmland Preservation Plan (FPP). Person County has been awarded
$14,000 from the NCDACS to begin this plan. Person County pledged $2,000 to support this effort
and other community organizations provided an additional $4,000.
As part of the plan’s process a stakeholder committee was created consisting of a variety of
producers in the county, including tobacco, small grains, livestock, small vegetable growers,
organics, forestry, and a representative from a farm supply organization. Commissioner Clayton
serves as the liaison to this committee.
At the last stakeholder meeting, members discussed the importance of considering agriculture as
an important part of Person County’s economic development strategy. According to Cooperative
Extension data, Person County agriculture cash receipts to farms are over $41M and agriculture
has a value added impact of over $90M. Cash receipts delivered to lumber mills are over $8M and
the value added impact of forestry is over $27M. As a result, the FPP stakeholder group is
requesting that Dr. Claudia Berryhill, a member of the group and the Piedmont Conservation
Council representative, be appointed an ex-officio member of the Economic Development
Commission.
Recommended Action: Appoint Dr. Berryhill as an ex-officio member of the Economic
Development Commission.
Submitted By:
75
Jim Pentecost, Chairman of the FPP stakeholder group
AGENDA ABSTRACT
Meeting date:
May 18, 2015
Agenda Title:
Approval of Auditor for Fire and Rescue Special Audits
Finance Director will be presenting a bid tabulation and recommendation on the
auditor for the performance contract to audit up to nine Rescue and Volunteer Fire
Departments for FY 2014. The Board of Commissioners agreed in the meeting on
May 4, 2015 to expense this contract with contingency funds in the current year,
but requested to bid this contract out to secure the most competitive bid. Bid
results are due on Wednesday, May 13th and will be shared with the Board at their
meeting on May 18th.
Recommended Action:
Approve the recommended auditor for the Fire and Rescue Departments.
Submitted By:
Amy Wehrenberg, Finance Director
76
AGENDA ABSTRACT
Meeting Date:
May 18, 2015
Agenda Title:
Presentation of the Fiscal Year 2015-2016 Recommended Budget
Summary of Information: North Carolina General Statutes require that on or before June 1,
the manager present her recommended budget for the next fiscal year to the Board of
Commissioners. An overview of the proposed budget will be given, along with copies of the
budget document for Commissioners’ review.
The schedule of the budget worksessions will also be presented based on the Board’s feedback.
The budget can be adopted any time; according to the Budget Calendar, the Board is scheduled to
adopt the budget at the June 15th Board meeting.
Recommended Action:
Submitted By:
77
Receive the manager’s Recommended Budget.
Heidi York, County Manager

Agenda Packet May 18, 2015

Transcription

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