Page 1 SATINE COUNTY coMMrssroN Room 211

Commissioners:
Monte Shadwick, chairman
First District
SATINE COUNTY
coMMrssroN
Second District
Room 211
- 300 W Ash
PO Box 5040
John C. Pric€
Third District
Salina, Kansas 67402-5040
Phone: (785) 309-5825
FAX: {785} 309-5825
lucitarson
Fourth District
Website: www.saline.ors
Dave Smith
Fifth District
WEEKLY PUBLIC MEETING NOTICE
And AGENDA for the
Week ofJune 29 - July 4,2OL5
county offices will be open Monday through Friday, from 8:00 AM - 5:00 pM, unless otherwise noted.
Topics scheduled for a specific time may be addressed at any time during the open meeting as
determined by the public body in the conduct ofthe meeting. Individuals should appear at the beginning
of the scheduled meeting to insure they are present for all topics for which they have an interest. As of
June 23rd, meetings and tentative appointments scheduled for the Saline Countv Commission include:
29
Monday June
9:00
cBlz Insurance Discussion -Marilyn Leamer, HR Director & sara
Carroll, Senior Account Executive, CBIZ (300 W Ash Room 209)
10:30 AM Executive Session: Employer/Employee Negotiations
7:30 PM RFD #3 Board meeting (2911 N Hedville Road)
Tuesday June 30
8:00
8:15
9:00
10:00
11:00
Room 107)
'
'
'.
.
.
SALTNE COUNry COMMTSSTON MEETTNG (3OO W ASH, ROOM 209r
AM
AM
AM
AM
AM
AM
Update/Review of County Commissione/s week
County Administrato/s weekly update - Rita Deister, Administrator
Study Session on Scope of Work -Sheryl Sammons, County Appraiser
County Counselor update - Michael Montoya, County Counselor
oPEN FoRUM
-
This portion of the meeting is recorded by AccEss
rv
(3oo
w
Ash,
citizens input (public comment on county government, usually limited to three minutes)
ITEM #1: RFA #151-15 central Ks Foundation Contract Annie Grevas, Community corrections
Director
ITEM f2: RFA #163-15 Ebola Preparedness Grant
-Jason Tiller, Health Department Coordinator
ITEM #3: Health Department monthly update -Jason Tiller, Coordinator
ITEM f4: Planning and Zoning monthly update - David Neal, Director
|TEMf5: Approval of County Commission Minutesof June 23,z1fs
8:00 PM
RFD #1 Board
Friday July
** lf you
3
meeting (612 Maple Street, Gypsum)
Holiday Observed -lndependence Day
city-County Building will be closed in observance of the Holiday
need any assistance in participating in any meeting or event due to a disabilitv as defineo
under ADA, please call the County's ADA Coordinator at (785) 309_5812 or email
marilyn.leamer@saline.org prior to the scheduled meeting or event to request accommodations.
REAL PROPERTY SCOPE OF WORK FOR SALINE COUNTY, KANSAS
Assignment Valuation Date: January 1, 2016
Scope of
Work Date:
April 30.2015
The County Appraiser is required by state law (K.S.A. 79-506) to comply within the Uniform Standards
of Professional Appraisal Practice (USPAP). The scope of work document is a planning tool
requirement for mass appraisal development and reporting. The County Appraiser is required to 1)
identifi the appraisal problem to be solved and assignment conditions; 2) determine and perform the
appropriate scope of work to develop credible assignrnent results; and 3) disclose the scope of work
actually performed in the development of the mass appraisal.
Below is an estimate of the parcels to be appraised by the Saline County Appraiser for the 2016
appraisal year. A copy of the appraiser's 2015 budget, required by K.S.A. 79-1471, and any other
necessary addendums should be attached to this scope of work document.
The total parcels ofreal property and personal property renditions to be appraised in Saline County are
summarized below. The totals are estimated as of Januarv 1, 2016.
Real Property
Total Parcels
a) Residential
18624
b) Farm with Homesite
t02l
c) Agri cultural Improved
30"1
d) Agricultural Land
319'7
e) Vacant Lot
580
f) Commercial/lndustrial
1560
g) Not for Profit
7
h) Other
1l
i) Exempt
Personal Property
a) lndividual
Total Renditions
3832
b) Commercial
c) Oil and Gas
1765
87
869
j) Industrial Revenue Bond Exemptions
I
k) Economic Development Exemptions
^
l) Severed Mineral Parcels (# or unknown)
0
RP Total
26,212
PP
Total
Jt
/r
Page
I
BACKGROUND
A.
Client and intended users:
Mass appraisals assignments in Kansas for ad valorern taxation fall under the responsibility of county
government. The county commissions are identified as the clients when they engage the county
appraiser under a contract. The Saline County Commissioners are:
Monte Shadwick - l't Disrncr
Jim Gile - 2nd District
John C. Price - 3'd District
Luci Larson - 4m District
Dave Smith - 56 Districr
lntended users of this mass appraisal include the State of Kansas and all the property taxing jurisdictions
located within Saline County:
Saline County
Unified School District 305 Salina
Unified School District 306 Assaria
Unified School District 307 Brookville
Unified School District 240 (Ottawa Co)
Unified School District 393 (Dickenson Co)
Unified School District 393 Rec. Comm.
Unified School District 400 (McPherson Co)
City of Salina
City of Assaria
City of Brookville
City of Gypsum
City of New Cambria
City of Smolan
City of Solomon
Fire District Gypsum Valley #1
Fire District Assaria #2
Fire District Hedville-Bavaria #3
Rural Fire District #4
Rural Fire District #5
Rural Fire District #6
Rural Fire District #7
Fire District McPherson #2
Fire District McPherson #8
Cambria Township
Dayton Township
Elm Creek Township
Eureka Township
Falun Township
Glendale Township
Greeley Township
Gypsum Township
Page 2
Liberty Township
Ohio Township
Pleasant Valley Township
Smoky Hill Township
Smoky View Township
Smolan Township
Solomon Township
Spring Creek Township
Walnut Township
Washington Township
Gypsum #1 Cemetery District
Gypsum Valley #2 Canetery District
Rose Hill-Bridgeport #3 Cemetery District
Crown Point #1 Cemetery District
Salina Public Library
Central Kansas Public Library
Salina Airport Authority
Central Kansas Extension Dist #3
We have identified and considered the intended use and intended users of the value opinions and
conclusions in order to identiff the problon to be solved and to understand development and reporting
responsibilities associated with this mass appraisal.
Intended Use:
The results of this mass appraisal will be used for ad valorem property tax purposes, but may be used for
other purposes.
B.
Effective Date of the Appraisal:
The appraisal date for all real property in the jurisdiction is January
lst.
This mass appraisal
based on property characteristics, economic conditions, physical deterioration and functional
will
be
utility on
this date.
C.
Date of the Reported Values:
This mass appraisal assignment will be completed on 2126/16 . Change of value notices are expected to
be mailed to property owners between the dates
artd 3101/16_.
2/U]fS
D.
Type and Definition of Value:
Real property in Kansas is defined in K.S.A. 79-102. For ad valorem mass appraisal assignments, the
definition of market value is defined and found in K.S.A. 79-503a. This definition will be used for all
classes of real property. Land devoted to agricultural use will also be appraised through an income
approach methodology and formula described in K.S.A 79-1476. This is the valuation method that is
required by statute for assessment purposes in Kansas. The development of agricultural land value
estimates for this use value does not comply with USPAP rules and is considered a jurisdictional
exception. Model development for agricultural land use value is the primary responsibility of the
Property Valuation Division (PVD).
E.
Disclosure of all Assumptions, Limiting Conditions, and Jurisdictional Exceptions:
Page 3
l)
2)
It is assumed all properties will be free of any and all liens and encumbrances. Each property has also
been appraised as though under responsible ownership and competent management.
Surveys of the appraised properties will not be provided. We will rely upon property ownership map,
in the course of estimating physical dimensions and the acreage associated
deeds and other materials
with subject properties.
3)
We assume the utilization of the land and any improvements are located within the boundaries of the
Foperty described. It is assumed that there are no adverse easements or encroachments for any parcel
that have not already been addressed in the ownership record file.
4)
Property inspections will be made before the appraisal date. Our goal is to re-inspect every parcel within
the county at least every six (6) years. A property may be inspected more frequently if a building permit
has been issued, the property has sold, or changes have been noted during neighborhood reviews or
detected through aerial imagery. The date and time of inspections are noted on the property record. It is
assumed that there has not been any material change in condition from the latest property inspection,
unless otherwise documented on the individual property record.
5)
It is assumed that there are no hidden or unapparent conditions associated with the properties, subsoil, or
structures, which would render the properties (land and/or improvements) more or less valuable.
6)
It is assumed that the properties and/or the landowners are in full compliance with all applicable federal,
state, and local environmental regulations and laws.
7)
8)
It is assumed that all applicable zoning and use regulations have been complied with.
It is
assumed that all required licenses, certificates of occupancy, consents, or other instruments of
legislative or administrative authority fiom any private, local, state, or national govemment entity have
been obtained for any use on which the value opinions contained within this report are based.
9)
This office does not receive hazardous condition reports and we are not qualified to detect hazardous
materials. Therefore, evidence of hazardous materials, which may or may not be present on a property,
will not be documented. As a result, the final opinion of value is predicated upon the assumption that
there is no such material on any ofthe properties that may result in a loss, or change in value.
l0)
Information, estimates, and opinions fumished to us and incorporated into the analysis and final report
will be obtained from sources assumed to be reliable, and a reasonable effort has been made to verifl,
such information. However, no warranty is given for the reliability of this information.
11)
The Americans with Disabilities Act (ADA) became effective January 26, 1gg2. We do not make
compliance surveys nor do we conduct a specific analysis ofany property to determine if it conforms to
the various detailed requironents identified in the ADA. It is possible that such a survey might identify
nonconformity witl one or more ADA requirements, which could lead to a negative impact on the value
of the property(s). Because such a survey has not been requested and is beyond the scope of this
appraisal assignment, we did not take into consideration adherence or non-adherence to ADA in the
valuation of the properties addressed in this report.
12)
Disclosure of this Scope of Work Docurnent is govemed by the rules and regulations of the Kansas
Open Records Act (K.S.A. 45-219), and is subject to the USPAP Jurisdictional Eiception Rule.
F.
Disclosure of Extraordinary Assumptions and Hypothetical Conditions:
Pag€ 4
The use of extraordinary assumptions and,ior hypothetical conditions can affect the assignment results of
a mass appraisal. All parcels of property subject to this mass appraisal were valued based upon known
facts about physical, legal and economic characteristics and conditions.
An extraordinary assumption will be used in the appraisal of residential property. During the routine
annual physical reinspection (approximately 116 or l7o/o of the parcels in our jurisdiction) interior
inspections will not be made of buildings on residential property, unless specifically requested by the
property owner. Our data collection policy on residential property requires a physical review of exterior
property characteristics only. Interior data characteristics for residential property are typically obtained
through interviews at the door or questionnaires that are completed by the occupant and mailed back to
our office. It is assumed that the physical condition of the interior of each dwelling is similar to its
exterior condition, unless we received additional information from a qualified source that may trigger an
adjustment or require an inspection. A request will be made to inspect the interior of commercial and
industrial buildings. If an inspection is unsuccessful, a note will be provided on the property record and
estimates will be made as to the quality and quantity ofinterior fixtures and features.
An extraordinary assumption will also be used in the appraisal of agricultural property. The valuation of
land in agricultural use is based upon a use value formula for taxation purposes. This statutory
requiranent restricts the county appraiser fiom considering the highest and best use of the property
when developing an agricultural use value estimate for ad valorem purposes. This restriction is
considered a USPAP jurisdictional exception under K.S.A. 79-1476.
G.
Property Rights Appraised:
Ad valorem appraisals in Kansas utilize fee simple interest. A fee simple estate is one in which the
owner is entitled to the entire aggregate of property rights that are guaranteed and protected by the
goverrunent.
H.
Scope of
Work Requirement:
This annual mass appraisal assignment is prescribed by statutes, directives, guidelines and annual
maintenance specifications promulgated by the Property Valuation Division. The scope of work used to
develop this mass appraisal is also requirement of the 2014-2015 USPAP Standards Rule 6-2 (i).
Information in this document includes a disclosure of research and analyses that will be performed and
as well as a disclosure of research and analyses that will not be performed. When any portion of the
work involved significant mass appraisal assistance from contractors, consultants or professionals who
are not directly employed by our office, we will describe the extent of their assistance. The official
certification report will contain the names ofour appraisal and technical staff, consultants and contracted
experts who provided significant assistance in developing the mass appraisal, in accordance with
USPAP Standards Rule 6-9. The certification report will be completed prior to mailing change of value
notices in 2016.
Saline County uses a computer assisted mass appraisal (CAMA) software application to perform many
administrative operations, database managernent functions, query tasks, reporting utilities, and technical
appraisal processes. All parcels of real property in the county are assigned a unique parcel identification
number. This number is the key to identify the computer database record of ownership, sale
transactions, property characteristics, valuation, assessment classification, appeals and historic
information stored in the CAMA system. The software also includes automated valuation model
(AVM) development tools. The software is tested, maintained, enhanced and supported by the Kansas
Department of Revenue (KDOR), Property valuation Division (pvD) and the developer, Tyler
Technologies, Inc. The software application is known as Orion6. The county does not own, changi or
Page 5
and commercial purposes are also influenced by geographic location, amenities and utilities available to
the site. All of these factors will either be accounted for in the model or adjusted for unique parcels.
As referenced previously, land in agricultural use is appraised through a statutorily defined formula
method to arrive at a use value. Use-value land rates are developed and promulgated by the Property
Valuation Division. We have some latitude to modiff the land productivity value by considering
adverse influence factors that may impact agricultural production on the subject parcel. Parcels with
adverse influences will be reviewed during the annual field inspection and adjustrnents will be
considered to the use value. We will also develop market value estimates for agricultural land, but these
will not be used for assessment purposes.
Data Collection Procedures:
Vacant land sales will be qualified as market value indicators from a review of real estate sales
validation questionnaires (SVQ'$ and confirmed or screened through follow-up interviews when
necessary. The sold parcels can be noted on digital cadastral maps. Sale information will be entered on
the property record and extracted to Microsoft Excel worksheets for analysis. The following property
characteristic data will be considered for vacant land and undeveloped sites: neighborhood life cycle and
desirability, frontage, depth, shape, utilities available, zoning and adverse influences.
The land characteristics that may present data inaccuracy are considered minimal due to the quality of
the cadastral mapping program and routine periodic field inspections. However, we cannot fully
evaluate features that are not visible from the street or aerial photographs. Some data characteristics or
recent adverse influences may not be considered unless they were brought to our attention and
verification can be made by our appraisal staff. These would include sinkhole threats and subsurface
contamination.
Model Calibration:
The calibration for each land valuation model will be performed through a personal computer using
Microsoft Excel worksheet valuation templates. The model specification and valuation module in thi
CAMA system is known as computer assisted land pricing (CALP). Four types of land valuation models
will be developed for use in the county:
Site
Square foot
Front foot
Acreage
The site model will be used where sales data indicate one lot value is appropriate in a neighborhood,
despite minor differences that may be noted in parcel sizes or street frontage. The square foot model
uses a base area standard and employs a dollar value adjustment for any lots that exceed or recede from
the base size. The acreage models operate in essentially the same fashion. It will be used to value
parcels that typically exceed 1 Acre in a development or in rural areas. The front foot model uses
a base
dimension that represents the typical street exposure and a typical depth category for a neighborhood.
Three depth categories will be developed in our county: 120 feet, 132 feet,
iSO feet. Dollar value
adjustments will be made when the actual frontage of a subject property lot deviates from the standard
selected for the neighborhood. An additional percentage adjustment will be made for the subiect
property lot depth when it deviates from the base selected for the neighborhood model. Documentaiion
for land value model development will be available in work file
-a
Page 8
2016 Residential Analysis\Land Sales Worksheets 2016.x1s and 2016 Neighborhood Analysis.xls
2016 Commercial Analysis90l6 Land Analysis.xlsx and 2016 Neighborhood Analysis.xlsx
RES Nbhd Map for 2016.pdf
Commercial Nbhd Map for 201 6.pdf
The documentation will include:
a
Neighborhoods delineation maps
a
Sales analysis stratified by neighborhood, property class or market area
a
Model selection details and land pricing coefficients developed
Model Validation:
The primary appraisal performance test used for land model validation will be the sales ratio study. The
county places major emphasis on the median ratio, and COD measures obtained from the ratio studies.
We recognize performance goals developed by IAAO in the valuation of land as presented in the
Standard on Ratio Studies. We may not have a sufficient number of valid residential sales to develop
reliable ratio study measures by strata. Review of similar neighborhoods with sales, abstraction or
allocation may be utilized in determining residential and commercial land sales. Vacant lots in
unincorporated areas of the county will be the most challenging to calibrate and test. The sales ratio
study performance measures attained may be reviewed in work files:
2016 Residential Analysis[and Sales Worksheets 2016.x1s
2016 Residential Analysis90l6 Residential Land Analysis Summary.docx
20 I 6 Commercial Analysis90l 6 Land Analysis.xlsx
An explanation will be provided if the land valuation model does not meet expected performance goals.
Agricultural Use Value
We will make an inspection of all land in agricultural use to verify any changes to the acreage devoted
to each primary valuation class. The primary use-valuation classes are: dry cropland, irrigated land,
tame grass (pasture) and native grass (pasture). The National Agricultural ftnagery Product (NAIP) is
used to verify actual use. These are vertical aerial images taken at one meter resolution (in color) during
the growing season. We will compare the most recent images (2014) to the previous set (2012) and
make any use area change to agricultural pmcels on our property ownership maps.
Land value rates are based primarily on soil productivity units. We use soil survey maps developed and
published by the USDA Soil Conservation Service and classification guidelines developed by IVO to
assign each soil type to a productivity group. The acreage of each productivity group and class category
is calculated and entered on the subject parcel record. The acreage land values for productivity groups
and categories have been developed by PVD and are delivered to our office annually. If we apply
adjustrnents to a subject parcel for adverse influences identified on the land, the rationale wii be
provided on the property record.
Agricultural Market Value
We are required by statute to also estimate the market value of agricultural land, but this estimate is not
used for taxation purposes. Valid sales of agricultural land are evaluated by use and soil type. If we
veri$ that land in agricultural use has a higher and better use (typically in suburban urban areas of the
county) the land value estimate will be derived from market value tables used for residential or
commercial property in the vicinity or neighborhood. See work file 2016 Residential Analysis \ Ag Use
Pag€ 9
Values.xlsx and 2016 Ag Use Values-Trend.xslx and Ag Market.xlsx
Cost Aonroach
Model Specification:
The building and improvernent cost model is specified by Marshall & Swift, a nationally recognized
provider of construction cost data and software services to appraisers in both the public and private
sector.
Data Requirements:
Saline County utilizes the data provided by Marshall & Swift for Orion.
Data Collection Procedures (New Construction):
On-site data collection is initiated by the start ofnew construction on a parcel. Notification is typically
obtained through the issuance of a building permit by the municipality or county. Physical data
characteristics for all approaches to value will collected or verified during on-site property inspections in
the field in addition to aerial photogrammetric and sheetlevel images. Data collection inspection date,
time, Appraiser, Process, Contact and Reason codes are entered on each parcel visited. PRC's are
scanned and attached in the documents tab ofeach parcel. See example:
Recollect PRCjpg
Recollect PRC 2jpg
2015 Recollect.xlsx
The data collection manuals developed by PVD are utilized in this process. Hard copies are available
from PVD or in the Saline County Appraiser's Office.
Quality Assurance Process and Findings:
Property data characteristics used to develop replacement cost estimates will be reviewed for accuracy
through an internal quality assurance program. Special attention will be paid to reviewing the work of
new employees assigned to perform field inspections. The appraisal supervisor will be assigned to
review a portion ofdata collection work performed by new staff employees. A quality assurance revlew
of their work products will be made in accordance with Section 19.1 of the Maintenance Specifications
and will be available for inspection until scanned, and then can be inspected by utilizing query and
reviewing scanned PRC's with QC notes. We will also follow the quality assurance steps outlined in
Section 17 of the Appraisal Specifications and recognize the quality assurance recommendations
presented in Section 3.3.4 of the IAAO Standard on Mass Appraisal (2013). With newer field appraisers
on staff we are measuring improvernents, while in past years we opted to waive the recommendation to
verify building wall measurement data once every six years as a part of the required reinspection ofdata
characteristics. In place, we had developed a quality assurance inspection plan that used the
measurement verification information obtained from sold property that received a comprehensive field
inspection. The tumover rate for improved properties in ow county typically exceeds 5% per year. This
provided for a substantial sample size and reliable quality measures. These sold parcels were checked
for measurement accuracy through a complete check of all linear wall measurements. Based upon past
inspections, we expect to exceed minimum specifications. Quality assurance reports and all supporting
documentation will be available for review until scanned, and then can be inspicted by utilizing query
and reviewing scanned PRC's with QC notes. Exhibit: 2015 Recollect.xlsx
Property characteristics that may present the highest incidence of data inaccuracy are those that relate to
Page
l0
interior building components and linear wall measurements. The data collector is required to make an
attempt to inspect the interior of commercial and industrial buildings. Successful interior inspections
will be noted on the property record. Dwellings and buildings on residential parcels do not require an
interior inspection. An interview will be conducted with the owner or occupant to collect or verify
information on the following building components and construction details:
Number of rooms, and bedrooms
Number/type of bathrooms & other plumbing fixtures counts
Basement area and finish (bedrooms, baths, rec room, etc.)
Fireplaces
Heating and cooling system
Built-in garage area and unfinished utility areas
Floor and wall finishes
Year built and major remodeling/additions/rehabilitation
If
an interview is unsuccessful, a post card door-hanger questiornaire will be left on the front door or
handed to the occupant. We will not conduct interviews with minor children or household service
employees. Interior characteristic data will be cross checked against comparable benchmark dwellings
and correlated with construction features visible from the exterior. Interior residential data is believed to
be at least 95% complete and at least 900/o accurate. The on-line CAMA data entry program has
numerous cross edits, range edits and logical edits built in to help detect data collection, recording and
keying enors. Errors that cannot be resolved in the office or through a follow-up phone call will be
retumed to our field appraisers for another field inspection.
Cost Model Calibration:
The replacement cost estimated developed by the Marshall & Swift software application is market
calibrated through a local time/location index. The company provides an estimate based upon a Zip
code. Saline County relies on the M & S costs and does not do a local cost multiplier analysis.
Depreciation study: We expect to use valid sales to assist in the calibration depreciation tables used for
the cost approach. A sufficient number of recent sales from the local real estate market will not always
be available for a comprehensive analysis and complete calibration. Appraisal judgrnent is a required
part ofthe calibration process.
The cost approach calibration process uses sales ratio study measures to evaluate overall model
performance. Excel templates will be developed to assist in the depreciation calibration process and
support conclusions of our analysis. See work files for an explanation of the results. Exhibit:
DEPANT,_SH depreciation 201 6.xls
2016 Depr ECF Trend Analysis.xlsx
The coefficients required for the mass appraisal cost model consist of the replacement cost new
estimates for property characteristics and building components. Land coeffiCients include value
estimates for area units of comparison and factors that influence site values. Coefficients for building
and improvemant obsolescence and physical depreciation estimates will be based upon the year built and
condition (physical component), utility and design (fiurctional obsolescence component), and locational
desirability (economic obsolescence component) ratings.
Prge
ll
Model Validation:
Cost model value estimates will be examined for each parcel during the final review process. The
primary appraisal performance test used for land model validation is the sales ratio study. We will place
major emphasis on the following statistical measures attained from the sales ratio study: Median ratio,
COD and PRD. We recognize IAAO goals in the valuation of residential and commercial property
outlined in the Standard on Ratio Studies. The sales ratio study outcome for each neighborhood group,
geographic or market area and the performance measures attained will be placed in work file 2016 Sales
Ratio by Mhd.xlsx
Sales Comparison Approach
Model Specification:
The sales comparison approach is based upon the economic principals ofsupply and dernand,
contribution and substitution. This is the preferred approach we expect to use for the valuation of
residential property because is directly rooted in the market and volume ofsales activity in our county is
adequate to develop credible models. The basic model we have used in past cycles is additive. This
means the value ofa residential property can be estimated through a process that adds value for each
component, such as living area, garage area, basement, area, central air conditioning, bathroom fixtures,
etc. Approximately 20 significant property characteristics have been identified as candidates for
consideration in developing the additive model.
Data Requirements:
The sales comparison approach has been used for residential property only (one to four unit dwellings).
This approach requires a sufficient number of recent valid sales to develop reliable statistical samples
for salient characteristic adjustments used in the model. Commercial and industrial properties comprise
a wide variety of construction designs, use types, functional requirements and special building features.
These characteristics require a very large data base ofrecent sale information to analyze and draw fiom.
The quantity and quality of information required to develop credible sales comparison models for
commercial and industrial property is not available within our county and budgetary constraints limit the
extent of research, data collection and information verification that can take place outside the
jurisdiction.
Data Collection Procedures:
Residential data characteristics considered important for the sales comparison approach have been
collected during routine on-site property inspections in the field. They are part of ihe master property
database that is also used for the cost and income approach. They are part of the scanned files attaihed
to the documents tab at the parcel level.
Process Description:
The sales comparison approach requires a set of recent valid sales that can serve as equivalent market
value indicators or benchmarks when matched with unsold properties. However, few exact matches
between sold and unsold properties will occur in the market place. To overcome this impediment sale
price adjustments must be developed to account for any differences between characteristics associated
with the set of chosen comparable sales and the subject property. We have developed a sale history file
that archives the property characteristics ofparcels on their sale date. The file holds a set of valid sales
that spans at least four years (48 months) and continues to be updated every month. All properties
within this file will be verified to be open market, arms length transactions that comply with all the
criteria necessary to be considered a valid sale. We will develop a list of the most iaiient property
Page 12
characteristics to be considered in the sale price adjustment process. These characteristics will serve as
independent candidate variables in a statistical process known as multiple regression analysis (MRA).
The work process is called market modeling (hedonic modeling or probabilistic modeling). We have
developed eight market models within the county to account for significant economic differences in
neighborhood groups, geographic regions, market areas, or clusters. The output from this modeling
process will produced dollar adjustments for property characteristics (variables or coefficients) that are
correlated with sale prices. Some model coefficients (adjustments) may require appraisal judgrnent
they do not demonstrate a high level of statistical significance or they enter the model with atypical or
unstable values. The final component of this modeling process uses an algorithm to select the best set of
comparable sales for comparison with each subject prcperty. For a single property appraisal, this comp
selection step can be performed manually, but this is not practical for a mass appraisal that involves
thousands of properties. The annual reappraisal will require many subject parcels to be processed in a
very short time frame, using standardized procedures, rigorous methodology, and consistent set of
selection criteria. This challenge requires a computer assisted search and selection routine. The number
of critical property characteristics that will be used in the comparable selection step is typically less than
those considered for sale price adjustments. We will choose a set of essential property characteristics
from those available in the database and assign weights that place more importance on some
characteristics over others during the automated selection process.
if
Characteristics Used in the Model:
The list of the candidate variables we will consider with each market model will be based uoon
experience gained over many past valuation cycles. See work file Exhibit: Res comparabiiity
weights.pdf for the list of property characteristics that we expect to use in the selection of comparable
sales and the weights we assigned to rank the importance of these salient attributes during the previous
valuation cycle.
Characteristics that May Present Data Inaccuracy:
Interior residential data characteristics will not be verified through a visual confirmation during the
routine property inspection process. Interior data is collected and reverified through an interview with
the home owner or tenant. Sometimes this data is not reported or recorded accurately. Some dwellings
had no interior data verification with the owner or occupant in past years. These have been identified on
the property record and are the most likely to contain some errors or omissions. Numerous edits and
cross edit comparisons will be executed and examined before model calibration besins. These tools are
expected to flag or filter most suspect characteristic data.
Other Data that May be Inaccurate:
Although reported sales data is not 100% trustworthy, the sales validation staffwill make telephone calls
to re-verify unusual transactions or resolve errors or omission noted on the sales validation
questionnaire. No valid sales are excluded from the analysis in Saline County.
Model Calibration:
The market model will be calibrated through the multiple regression analysis (MRA) software module
available in the Orion CAMA system. The application uses a backward stepwise elimination procedure
to develop values (coefficients) for the candidate variables we selected for consideration. The resultins
regression models are additive and linear in nature.
Model Coefficients and Estimates:
An MRA'market model'estimate will be produced for each residential parcel. The regression output
Page 13
repofis contain the statistical diagnostics and coefficients. It is anticipated that some candidate variables
will be forced into the model, such as land (site or lot) values developed through other analytical
methods. ln some cases, we may constrain or override coefficients that enter the regression model with
unexpected adjustments. See work file 2016 Market Models.xlsx for details of the model coefficients.
The computer automated comparable sales selection process uses an algorithm (called a Euclidian
distance metric) to develop mathematical measures of comparability based upon the weight assigned to
salient property characteristics and the degree of similarity with respect to each subject property. Up to
five sales may be selected for each parcel dwing the iterative routine that searches the sale history file.
In some cases, however, the subject property may be so unique or unusual that no reasonable
comparable sales may be found in the sales database search. In such cases, less than five sales may be
available for comparison. And for some parcels, only the regression derived market model estimate will
be available for consideration.
Model Validation:
We expect to review the comparable sales model estimates prepared for every residential property and
we will test each model performance through a sales ratio study. Major emphasis will be placed on the
following performance measures attained {iom the study: median ratio, COD and PRD. The county
recognizes IAAO goals in the valuation of residential property presented in the Standard on Ratio
Studies (Part 1). Statistical measures met expected goals for neighborhood group or market areas. See
work file 2015 res market area ratios folder for the ratio study reports developed to evaluate model
performance.
Income Approach
Model Specification:
Income approach models will be developed for several types of multi-family residential, commercial and
industrial properties in the county. Models will be developed for the following candidate propeny types
in the past years:
Apartment (over 12 units)
Retail
Office
Service Garage
Medical Office
Warehouse
Light Manufacturing
Self-storage facility
Hotel/Motel
Lease (rent), vacancy, miscellaneous income and operating expense data will be obtained from survey
questionnaires and requests for operating statements. Additional data will be acquired from published
market data sources and surveys conducted by accounting, propeny lnvestment or management firms in
the private sector. Financial property data retumed from owners and investors will be ent-ered into Excel
spreadsheet ternplates for exploration and analysis. This data is treated as confidential and it does not
fall under the Kansas Open Records Act (K.S.A. 45-221).
Page 14
Rental income models for most property types are based upon gross building area (annual rent per
square foot). The two exceptions are: l) apartments, which are based upon apartment design (bedroom
units) and associated monthly rental rates; and 2) hotel/motels which are modeled by guest sleeping
rooms and average daily room rates. Vacancy percentages have been re-expressed as occupancy rates
(percentage factor) and used to develop adjusted gross income estimates. See Exhibit: 2016 | & E
Orion.xlsm for details on the mathematical forms of these models.
Direct capitalization will be used for all property types and rates will be developed fiom the sale of
leased properties in the county. This information will be compared to national surveys, experiences of
our peers in neighboring counties and consultation with private sector appraisers practicing in our
economic region ofthe state. See Exhibit 2016 Cap Rate.xls for details ofthe analysis.
Data Requirements:
The data required by income models is derived from income and expense surveys. some data is
collected during the hearing and appeal process. An apartment rent survey was done door to door in
2016, with surveys also mailed to apartment owners and managers. Warehouse income and expense
surveys will also be mailed in 2016. We consult published industry surveys to become more familiar
with industry norms and market trends. The actual income and expense questioruraires completed and
submitted by property owners is considered confidential and will not be available for public inspection.
Data Collection Procedures:
Property characteristic data used to develop the income approach will be collected during routine field
inspections. Many of the same data elernents used to develop cost approach estimates are also used in
the income models. Financial data from survey questionnaires will be entered into Excel database
templates for exploration and analysis. Ifa sufficient amount of reliable information can be collected
for a group of investment property types in a neighborhood strata or market area, we will develop and
evaluate income models.
Property data characteristics relied upon will be collected or verified during on-site inspections. These
include building features, functional use, vacancy rates, physical condition and obsolescence. Operating
expense categories will be based upon property type and each model expatse category will be identified
as a typical owner or tenant responsibility. Operating expenses will be further specified to reflect age of
the structure and investment grade if sufficient data is obtained. A separate model category will be
designated for managernent expenses. A percentage of effective g'oss income will be developed to
reflect typical professional management expenses, even if a subject property is owner operated and no
management expenses are reported.
Characteristics that May Present Data Inaccuracy:
The property features and characteristics most likely to present data inaccuracy are related to interior
elements. Some property managers, tenants or owners may not permit an interior inspection of
buildings. Some buildings may be closed, vacant, unsound or unsafe. Thus, an inspection may not be
possible. Some improvements or use changes may have been made over time without building permits.
We attempt to inspect every property in the county at least once every 6 years. Inspection dates, time,
purpose and outcomes are recorded on the property record. Some of this information can be corrected
during the hearing and appeal process or it may be possible to schedule an on-site inspection.
Other Data that May be Inaccurate:
Although reported sale data is not 100% trustworthy, the sales validation staff will make teleohone calls
Page 15
to re-verify
unusual transactions or resolve errors or omission noted on the sales validation
questionnaire. No valid sales are excluded from the analysis in Saline County. Income and expense
forms may also contain elrors or omissions. If these documents are incomplete or appear suspect they
are not used.
Model Calibration:
Models will be calibrated in Excel workbook templates. Each income model has the following
coefficients in the mathematical structure: rental income, occupancy rate, miscellaneous income (if
applicable), operating expenses, management expense capitali zation rute and effective tax rate.
Calibrated model coeflicients will be reviewed and compared to models prepared for the previous
valuation cycle. Overall expense ratios will be compared to results from private sector surveys. Income
model estimates developed will be compared to the cost approach estimates during the reconciliation
process. Individual value estimates will be examined, compared to the previous year model values and
checked for accuracy.
Model Validation:
We will review all the income approach value estimates prepared for parcels processed in the CAMA
system. Income model perlormance will be tested through a sales ratio study for each property use
group if a sufficient number of valid sales are available. Major anphasis will be placed on the
following performance measures attained from the study: median ratio, COD and PRD. We recognized
the IAAO performance measures in the valuation of income producing property presented in the
Standard on Ratio Studies. Statistical performance goals are not met for many income use groups due to
the insufficient number of valid sales.
K.
Final Model Value Testing
We will review and ascertain that our local market responds to characteristics analyzed and selected to
specif, the models. We will test all models during the final review process to verify that credible
estimates of value have been developed for each approach. When model calibration work is completed
and closed, we will prepare ratio studies to evaluate overall mass appraisal model performance by
property t1pe, neighborhood and statutory subclass. If IAAO or minimum state mandated statistical
performance goals are not achieved, an explanation will be provided. Major emphasis will be placed
on the residential and commercial/industrial subclasses. Perfection is not a reasonable goal and some
individual model value outputs may not appear reasonable or credible. These properties may require
model value overrides. ln such cases, we may use other tools to perform the analysis that more
accurately reflected prevailing market behavior. These atypical properties will be identified by a code
and the rationale for emplolng the override will be provided in the notes section of the property
record. The valuation models developed for vacant land may not meet IAAO sales ratio performance
standards for the COD in rural towns. We do not expect to collect a sufficient number of sales to
calibrate the model with a high level of statistical confidence, as most "vacant" land sales are in as use
at the time of sale. The final ratio study reports will be available in work files
2015 sales ratio by nbhd.xlsx
2015 Commercial Ratio COD in and rural for 20l6.xslx
2015 Final R.E. Appraisal-Sales Ratio Study PVD.xslx
Value Reconciliation
The mass appraisal reconciliation and assignment results developed for each parcel will comply with
the reporting requirement in USPAP Standards Rule 6-8 for Kansas county appraisers. The parcel
Page 16
valuation reports generated by the Orion CAMA system communicate the elements and results of each
approach used to value the subject parcel, along with the value conclusions of the appraisal. Value
reconciliation will be based upon the quantity and quality of data available, the applicability and
relevance of the approaches considered, and the methods and techniques employed to ensure standards
of accuracy are met. In the case of a mass appraisal for ad valorern taxation, stability and accuracy are
important to the credibility of value opinions. Any assumption or limiting condition that results in
deviation from recognized mass appraisal methods or techniques will be disclosed on the individual
subject parcel record.
Final value determinations will be based on a careful analysis of the quantity and quality of data
available to develop each approach as well as validation through the performance statistics produced at
the conclusion of each of the model development phase and the final validation testing. Typically, the
optimal model derived value estimate will become the chosen default appraised value for a class or type
of property. For residential property the comparable sales approach has performed very well in our
county for many years and model estimates exceed IAAO performance standards for all level and
uniformity measures. We expect this will again be the default value for this appraisal cycle. If the
comparable sales approach estimate for a subject parcel produces an erratic or extreme value compared
to the neighborhood norm, the cost approach estimate may be considered next. If many parcel values
within a neighborhood fluctuate in an erratic manner, compared to the previous year, a trended index
adjustment may be applied to the entire neighborhood. For commercial and industrial property the
income approach is expected to become the default if the model attained acceptable performance
standards for the neighborhood and property type. The cost approach will typically be the next value to
be considered.
If
an override of all model estimates is selected for a subject parcel, we will provide a written
explanation of the rational and justification in the notes section of the individual subject parcel record.
The annual mass appraisal will be accompanied by a certification signed by the County Appraiser. I will
also rely on work performed by staff appraisers and other technicians who meet the USPAP
competency requirements and have produced credible work products. The names of these individuals
and the role they played indicated on the addendum to the certification form will See work file:Stafl
Position-Role.xlsx
L.
Public Disclosure
When the change of value notices are mailed to property owners, the written appraisal file becomes an
open public record. Values will also be made available to the public through the county's ORKA
Intemet map and data application (www.saline .org). Individuals may also view written appraisals,
parcel characteristic data and land records information from Orion CAMA comDuter terminals at the
county appraiser's office. All exhibits and work products referenced in this document will be available
for inspection at the county appraiser's office during regular business hours. Printouts and digital files
and document image printouts may also be obtained through the county appraiser's office. Staff time
and materials charge may be required to prepare and fulfill some open records requests. Sales data can
be examined at the county appraiser's office if a property owner (or a legal representative) has filed an
appeal, paid property taxes under protest or is contemplating an appeal.
An individual or party receiving a copy of work file materials, reports or a written appraisal does not
become an intended user of the mass appraisal unless the county appraiser has specifically identify such
individual or party in the scope ofwork document (see Section A).
Page 17
Value disputes or challenges of individual property appraisals will be administered through the informal
appeal processes. The appraised values may change as a result of hearing and appeal outcomes. The
county appraiser does not intend to perform single property appraisals under USPAP Standards I & 2
for properties that are appealed. However, salient data characteristics may be reexamined and mass
appraisal models or techniques used to develop an opinion of value, may be corrected, recalibrated or
adjusted during the appeal period.
Page lE
Scope
of lltork Instructions to Countv Appraisers:
The completed scope of work document should be presented to the county commissioners .for review and
comment. The document should be sent to PVD by April 30,2015. The final scope ofwork document
becomes a part of the mass appraisal report when all the development phases have been completed and
change of value notices cdn be printed. Four scope of work components will need to be completed
before mailing of notices:
. Completion of the Annual Certification Report
o Report addendum with names of persons providing significant mass appraisal assistance
o Modifi.cations to the scope of work (if any steps or tasl<s did not take place as planned)
. A summary of ratio study performance measures that demonstrate models met the industrv
stdndards of accuracy (appraisal level and uniftrmity)
integral prt of the armual mass appraisal required by Standords kfu G9. The
certification report template (on the following page) must to be completed, signed and dated before
change of value notices are sent ouL Most county appraisers will have a specific interest in property
located in their county. The home address of the appraiser should be listed along with any other
property, rented or owned, in whole or in part, in the county.
A signd certifcation is an
Mass appraisal is d team effort. The names of staff associates, contracted personnel, and consultants
who provided significant professional assistance to the development of the mass appraisal must also be
stated on an addendum page to the annual certifcation report. Clerical support, data entry, data
collection, cadastral mapping, computer support, training, information technology, and sales validation
personnel do not provide signifcant professional assistance in completing this assignment and do not
need to be listed. Appraisers, who assign ratings, make evaluative decisions, formulate qualitative
conclusions or develop opinions that impact value estimates must be identified on the certification.
Appraisers and analysts who are involved in model calibration or specification must also be identified.
Contractors and consultants who perform any of the mass appraisal roles described will also need to be
Iisted. A signature of each staff member, consultant or contractor is not required. A short description of
the extent of the assistance, role or function must also be provided.
It is unlikely that every step or task initially planned and described in the scope of work document will
come to fruition during the mass appraisal cycle. The county appraiser must disclose the actual
research and analysis performed and not performed. Any alterations, modification or additions to the
scope of work document submitted with the annual maintenance plan must be fully described in the
addendum section.
The mass appraisal reconciliation required by Standards Rule 7-7(b) must be conpleted before
valuation notices are sent. The addendum to the Scope of LItork document will need to include, at
minitnum, a summary of the performance measures attained (Standards Rule 6-8(o). This witt typically
consist oJ ratio study statistical measures Qtoint estimates and confidence intervals) to ensure thst on qn
overall basis, models have produced value conclusions that met attainable standards of accaracv. See
Parr I (Guidance for Local Jurisdictions) of the IAAO Standard on Rario Studies (t013). Thi basic
standards of accuracy include measures of appraisal level (median) and measures of uniformity
(horizontal equity - coD and vertical equity - PRD). These studies must be developed by the countv
appraiser's ffice and available for public inspection.
Page
l9
Ratio studies should report performance measures dttained for the following breakdowns.-
c
.
o
o
General property classes: residential, vacant lot, commercial/industrial
Specirtc property groups: (see Table 1-3 in IAAO Standard on Ratio Studies)
CAMA models: cost, CALP, income, comparable sales,
MM,
trended index, etc.
Use/function: mobile homes, apartments, warehouses, motels, offices, retail, etc.
It
may be necessary to combine some strata if a sfficient number of valid sales are not available to
dewlop adequate or representative samples. Other recognized techniques may also be employed (see
Section 6.4 of the IAAO Standard on Ratio Studies) to increase sample sizes. IJnit value comparisons
can be developed if sample size issues hinder the reliability or usefulness of ratio study performance
measures. It is not necessary to develop ratio studies for land in agricultural use.
If any of the performance
outcomes
fail
to meet industry standards an explanation must be provided.
The Scope of lTork Addendum must be completed before change of value notices are sent
required document becomes an integral part of the annual mass appraisal report.
out.
This
Pag€ 20
Annual Certification Report for Kansas County Appraisers
Saline Counfy
I certify that, to the best of my knowledge and belief:
the statements of fact contained in this report are true and correct.
the reported analyses, opinions, and conclusions are limited only by the reported
assumptions and limiting conditions, and are my personal, unbiased professional
analyses, opinions, and conclusions.
I
have the following specified present interest in property that is part of this mass
appraisal.
845 E Minneapolis, Salina, KS 08*086-24-0-40-09-018.00-0
(Rl1884)
I have no bias with respect to any property that is the subject of this report or to
the parties involved with this assignment.
engagement in this mass appraisal assignment was
developing or reporting predetermined results.
my
not contingent
upon
my compensation for completing this mass appraisal assignment is not contingent
upon the reporting of a predetermined value or direction in value that favors the
cause of the client the amount of the value opinion, the attainment of a stipulated
result or the occurrence of a subsequent event directly related to the intended use
of the appraisal.
my analyses, opinions, and conclusions were developed and this report has been
prepared, in conformity with the Uniform Standards of Professional Appraisal
Practice.
an inspection of property that is the subject of this mass appraisal report has been
made. The date and time of the most recent inspection and identification code of
the individual inspector is carried on each property record.
the names of individuals who provided significant mass appraisal assistance to the
county appraiser signing this report have been listed in an attached addendurn
along with a brief description of their assigned role.
Signature
Date
413012015
Page
2l
ADDENDUM to the Annual Certification Report
Saline County
Appraisal Year 2016
List of persons who provided significant assistance to this mass appraisal:
Name
Description of appraisal role, service provided or staff position
Sheryl Sammons
Saline County Appraiser
Sean Robertson
Assistant County Appraiser
Suzanne Myers
Commercial Appraiser
Dawn Saltkill
Field Appraiser
StephanieGleason-Meyer_
FieldAppraiser
Melissa Theel
Field Appraiser
Toby Marco
Field Appraiser
Eileen Loevenstein
Chief Appraisal Clerk
P^ge 22
Saline County Scope of Work Addendum
Ifnal Modifcation
to lhe Scope of
Work
Disclmure Dab: **to be uodated before 2016 CVN's
Changes to the Planned Scope of Work:
Income Models
Results of Model Testing and Performance Measures Attsined
As a first step in the annual revaluation cycle, we prepared and examined ratio studies for the
major statutory subclasses ofreal property as well as various sub-categories and shata. Residerntial
and commerciaVindustrial property received the most scrutiny as they account for the majority of
taxable real property value. Geographic areas with mediocre performance measures for the
previous valuation cycle also received additional attention during the current revaluation. Not all
property classes, strata or sub categories could be thoroughly evaluated through statistical
performance measures because the level of market activity was sometimes low and valid sales data
was insufficient to develop adequate statistical samples. Perfection is not a requirement in a mass
'appraisal.
Ratio study results are available in the previously mentioned work files in this report.
**
This addendum will be updated prior to 2016 CVN's being mailed.
Addendum information that may be added: Door hangers will not be mailed due to unreliable info.
Changes to residential interior are by direct contact with property owner.
Exhibits will be determined as we proceed through the processes for 2016 values.
Page 23
(Attach supporting materials, as
will provide a more
COMMISSION BRIEFING DATE: June 23rd at 1:00 PM
COMMISSION MEETING DATE:
REQUESTING DEPARTMENT OR AGENCY: Gommunltv Corrections
CONTACT PERSON & TELEPHONE NO: Annie crevas. 785/826.6590
DEADLINE FOR AGTION:_ DATE SENT COUNTY COUNSELOR: June
1.
1Jg.LI
Reouest for Action
(Please provide a short synopsis of the issue or problem requiring consideration by the commission.
)
Community Corrections is requesting County Commission signature approval for a new trial
Agreement for UA Services with Central Kansas Foundation for Drug Court clients (see
attached Agreement).
This agency provides drug testing for Drug Court clients Monday through Friday. Judge
Johnson has requested that these clients receive additional drug testing at non-traditional
Community Conections work hours. Central Kansas Foundation who currently provides
drug testing services for theirs and our shared clients has agreed to perform these UA's.
The trial period will run for three months June through August. At the end of the three
months this contract would be adjusted to continue indefinitely or with notification to
terminate by either party.
2.
Altematives for Action
(Please report the options available to tho commission for responding to the issue and their impact.)
1.
2.
Approve by signature the central Kansas Foundation Agreementfor UA seMces for
three months to be adjusted to continue if both parties are satisfied. Termination at
any time by either party.
Deny request
3.
(lndicate which of the altematives are recommended and why.)
Approve by signature the central Kansas Foundation Agreement for UA services for three
months to be adjusted to continue if both parties are satisfied. Termination at any time by
either party.
4.
Budoet lmpact
(Please indicate which tund will be used to finance this action and whether it was budgeted. tf not budgeted,
indicate how it should be financed.)
The cost is $10.00 per client. Fees will be paid from Kanas Department of conections adult
funding.
5,
Countv Administrator Recommendation
Approve as Recommended
Administrator Recommends ltem For Formal Meeting Agenda:
lxl Yes ] No
[
6.
Put on June 30h public forum
(Aftach supporting materials, as
will provide a more in{epth analysis to
summary sheet.)
COMMISSION BRIEFING DATE: June 23'd at 8:45am
REQUESTING DEPARTMENT OR AGENCY: Health Deoartment
CONTACT PERSON & TELEPHONE NO: Jason Tiller 8264600
DEADLINE FOR ACTION: July 1 5,
L
2015
DATE SENT COUNTY COUNSELOR _June 11, 2015
Request for Action
(Please provide a short synopsis ofthe issue or problem requiring consideration by the commission.)
Request approval of the Ebola Preparedness grant contract from Kansas Department of Health and
Environment. This grant is provided to train and equip health department providers to respond to
Ebola and similar agents. The grant is for $18,772 over 18 months and has specific grant
requirements as listed in AppendixA of the contract. The contract has been reviewed bythe County
Attomey and is legally acceptable.
2.
Altematives for Action
(Please report the options available to the commission for responding to the issue and their impact.)
Accept the grant and improve the health department's capability lo respond to emerging heallh and disease
threats.
Rejecl the grant and remain status quo.
3.
Staff Recommendation
(lndicatg which of the altematives are recommended and why.)
Accept the grant.
4.
Budqet lmpact
(Please indicate which fund will be used to finance this action and whether it was budgeted. lf not budgeted,
indicate how it should be fnanced.)
,
There is no budget impact as this grant is self-contained and does not require matching
5.
CountvAdministratorRecommendation
funds.
Date Sent:
Approve as recommended
Administrator Recommends ltem For Formal Meeting Agenda:
] No
lXlYes [
6.
ACTION TAKEN BY COUNTY COMMISSION
Put on June 30th public forum
HpRnrleNn Eenly Hnet Sranr
Service Totals for Saline County Health Department Staff
Pregnant Women and Children Birth to Three
This report contains cumulative data for
August 1, 2014
-
March 3t, Zotst
Heartland home visitors routinely perform developmental screens. lt was through one of these screens
that a referral was made for Rachel (name changed for this report) to Infant child Development (lcD).
ICD is responsible to provide disability services to children ages birth to three. Because ofthe home
visito/s referral, Rachelwas evaluated by lcD and began receiving physicaltherapy, occupational
therapy and sessions with a special education teacher. In order to reinforce these services, the
Heartland home visitor began conducting joint home visits with lcD staff in the home. The goal of the
home visitor is to support Rachel's mom and to extend development building activities in the home.
At three months Rachel beBan struggling with what were thought to be seizures. By the time she was 16
months old the antFseizure medication had caused side effects that left her unable to sit up or even
hold her own cup. with a referral from the primary physician and encouragement from her home
visitor, Rachel's mother consulted a neurologist. He ordered a 4g hour EEG to try to determine the
cause of the seizures in hopes to better control them. lt was during this testing that it was learned that
the episodes were not seizures. Rachel was then diagnosed with a genetic disorder that affects the
processing part of the brain. Although the diagnosis and prognosis had changed, the recommended
treatment remained the same.
Heartland has supported Rachel's mom to be her daughte/s most important advocate. The prognosis
for Rachel is brighter due to early intervention. Recently the neurologist reported that Rachel,s
development is above where he would expect it to be with her disorder. Rachel has now been taken off
all anti-seizure medications and is starting to cruise (standing and walking while holding on to a stable
object like a couch or coffee table) and even standing alone for a few seconos.
# children served
# Pregnant women served
Total f children &
nt women served
Disabilities
# and % children with disabilities
tarent Status
Total f families served
# and Yo
rent families
#and%
t families
Teen Parents
# of teen parents served
# teen families served
#and%
teens
# and %
teen families
26
J
n
19
# and % children enrolled in home-based
# and % children enrolled in center-based
Heartland Programs is a collaboration of USD #305 Head Start, Central Kansas Cooperative in Education,
Saline County Health Department, and area child care centers and homes,
37Yo
63Yo
LOO%o
o%
Retention Rate
# children exited the
m
Total # of children minus exited children
Retention rate
children and
# and % White
NOTE:
# and % Black
# and % American Indian/Alaska native
# and % Multi-racial
Hisponic is no longer considered a
Roce. Most of the 94 with Hisponic
ethnicity declored their roce to be
# and % Asian
children and
# and %
# and o/o
# and %o
# and % Asian
& Slavic
nI women
La
At-Risk Factors
# and % foster children served
# and % homeless children
# and % families reported for child abuse
# and % families received services for domestic violence issues
# and % families with at least one incarcerated oarent
# and % families received substance abuse treatment
# and % of families with at least one em
Federal & Other Assistance
# and % families rece
# and % families
# and % families receivi
# and % families
cash assistance
2I%
Securitv Income
wrc ( omen, Infants and Children
SNAP food stam
I6Yo
89%
37Yo
Medical Health
# and % children with health insurance
LOo%
# and % children
looo/o
with a medical home
# and % children up to date on immunizations
# children with medical or religious exemption for immunizations
Mental Health
# and % families
mental health services
# and % children referred for mental health services
# and 7o children referred that received mental health services
tooo/o
26
Heartland Programs is a corraboration of usD #305 Head start, centrar Kansas cooperative
in Education,
Saline County Health Department, and area child care centers and homes.
0%
screens
2L
# hearinq screens
f
35
27
vision screens
# and % families received
education
# and % families were enrolled in a
school
# and % families received relationsn
# and % families received
700%
GED
L\%
7I%
t7%
education
assistance
Services for
Women
# and % received mental health services
# and % received substance abuse treatment
# and % received
leducation on fetal
# and % received
'
33%
o%
too%
information on the benefits of breastfeedi
LOO%
Scope of report: Information in this report is ,,year to date,, from July 1, 2014 _ March
31, 2015
- Age of participants: Heartland
Programs Early Head start enrolls pregnant mothers and children ages birth
to rnree years
'
Disabilities: Includes children with a diagnosed disabiliW
Teen parent: Either parent is under the age of 20
-
Home-based: Services are provided in the home. Families receive weekly, gO minute
home visits
Cent€r-based; Children enrolled in this option receive services in a classroom
- Retention rate:
'
Race vs.
Percentage of children that remain enrofled untir they have completed the program
Ethnicity
Race: Based on the origin of the individual. For example, a
Europe, the Middle East, or North Africa
"white" person has origins in any of the original peoples of
Hispanic: A person of Cuban, Mexican, puerto Rican, South or Central American, or other
Spanish Culture or origin
regardless of race, Hispanic is not considered a race
8
Foster child: Includes children who are wards of the state. The Department
of children and Families (DcF) has ptaced the child with
memoeq care
a foster parent or in kinship (family
Homeless: lncludes children who meet the definition of homeless as
defined by the McKinney-vento Homeless Act
lack a fixed, regular, and adequate nighttime residence
-
Individuals who
child abuse: lncludes families reported to DcF due to a suspicion of child abuse
or neglect. All school personnel are mandated
reporters of child abuse and neglect
Heartland Programs is a collaboration of USD #305 Head Start, Central
Kansas Cooperative in Education,
Saline County Health Department, and area child care centers
and homes.
Domestic violence: Includes families that received services through Domestic Violence Association of Central Kansas (DVACK) or a
similar agency due to domestic violence in the home
Incarcerated parent; Includes families in which at least one parent is in jail or prison
Substanc€ abuse treatment: Includes families that had at least one member receive treatment or substance abuse. Most otten this
is through Central Kansas Foundation (CDF)
e
Employment: Includes families that at least one parent with
a
job
10
Cash Assistance: Funds to support families as they look for work (Also known as TANF (Temporary Assistance for
Needy Familjes))
supplemental Security lncome (ssll: Includes families that have at least one member of the family receivtng ssl payments (This is
not the same thing as Social Security (SSOt)
WIC: Supplemental nutrition program for Women, Infants, and Children (WlC)
SNAP: Supplemental Nutrition Assistance program, previously known as food stamps
11
Heahh Insurance: Includes children with at least one type of health insurance (including Medicaid)
Medical home: Includes children with a primary care doctor
lmmunizations: Includes children that are up to date on their immunizations
lmmunization exemptions: Includes children not receiving immunizations with documented religious or medicat
reason
12
Mental health services: Includes family that have at least member receiving professional mental health services
Mental health service referral: Includes children that have been referred to a mental health agency based
on staff concerns
13
Home visits provided: The total number of home visits that have been provided
1a
Developmental screens: Total number of developmental screens completed, including the
Ages and stages euestionnaire (Ase-3)
and the Ages and Stages Questionnaire Social Emotional (ASe-SE) screening tools
Hearing screens: Total number of otoacoustic Emission (oAE) screens compreted by a
Heartrand RN
Vision screens: Total number of vision screens completed, using a Spoto vrsron screener,
bv a Heartland RN
1s
Parenting education: Includes families that received parenting information given
at home visits, parent meetings, socializations,
and/or parenting classes
Relationship/marriage education: Includes families that attended relationship/marriage
classes through Heartland
Housing asslstance: rncrudes famiries that rive in HUD housing (u.s. Housing and Urban
Deveropment)
Heartland Programs
is a colaboration of usD #305 Head start, centrar Kansas
cooperative in Education,
Saline County Health Department, and ar€a child care centers
and homes.
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uppto'"a ti trt" co..issio" pr."i" .ont"J . Sur,* Cou,,q
Countv Clerk's ofice r..ardine:hv olestions or a..o€o of th. mind€s o.io. io ihe Co6mi<3ion ebbroval
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SALINE COUN|Y BOARD OF COMM'SSIONERS'
coln.i,"o" Om."
o, tt
M'NUIFS
Tuesddv. lune 23, 2O7S
Attendonce Mondoy, June 22, 2015
The Saline County Board of Commissioners met in regular session with all members present for the following
agendar Commissioner Shadwick called the meeting to order at 8:OO AM.
2076 Budget Prcporution and Budget Notes
Rita Deister, Administrator, asked the Commission as to what their thoughts were in regards to the
appropriation for the Chamber and the Economic Development Organization? Commissioners Shadwick,
Larson and Smith aSreed to allocate S30,000.00 to the Chamber and 52O,OOO.OO to the EDO. Commissioners
Price and Gile did not agree with the allocation. DMG Archer classification salary studv: Motion bv
Commissioner Luci [arson to allocate S11,000.00 for the salary study. Second by Commissioner Monte
Shadwick. Motion carried 3-2. (Commissioners Shadwick, Larson, Smith voting aye and Commissioners Gile and
Price voting nay). Membership dues for the League of Kansas Municipalities: Motion by Commissioner John
Price to eliminate the dues payment of S1,108.00 for membership in the League of Kansas Municipalities.
Second by Commissioner Jim Gile. Motion carried 5-0. Other 2016 BudSet Notes for discrrssion: Conflict and
Care Treatment Cases for no funding; 911 Computer maintenance add 516,340.00; Capital outlay for phones
add 55,000.00; tedger f 010010-986020 Computer supplies no longer in use- no funding; Appellate work for
S3,000.00tobemovedtotriallineitem;2itemsreducedforretirementsintheamountofSlO,OOO.OOand
S13,291.00; Employee services for testing S2OO.OOj Sherifi overtime for S4O,OOO.OO; 911data cards for
S11,367.00; lail Contract Housing for S15o,OOO,OO; Jall medical for S184,OOO.Ooj prisoner meals for
545,000.00; Banking fees for S10,813.00; lury fees increase 52,000.00; Legalservices increase 925,000.00;
Evaluations increase 55,000.00;Trial expense increase S4,OOO.OO; Environmentalovertime S98O.OO; Fees, dues
memberships for environmental S550.00; Environmental copier $2,208.00; Telephone envtronmental
51,562.00; Environmental training S 1,800.00; Vehicle mileage S14,792.00; Environmental office supplies
added S2,900.00; Employment Assistance Program increase S3,750.00; AnimalControlappropriation 3%
increasej Employee Development increase 53,600.00; Election increase presidentiat year 536,000.00;
Retirement pay reduction S22,114.00; Road gravel increase for 51OO,0OO.OO; Capital Outlav S5OO,OOO.O0;
Building improvements money moved to 10 year road; Contractual truck washing add 514,000.00; private
liquor club tax 52,877.00 carryover; Telephone user fee of $.07 per phone; New World Maintenance PD, FD, SO
will take over S52,710.00; Data cards 536,666.00 transferred to SO, PD, FD. Motion by Commissioner Luci
Larson to approve all Budget Notes as p.esented. Second by Commissioner David Smith. Motion carried 5-0.
Courtrcom Remodel
Todd Heitschmidt, Court Administrator, discussed and reviewed plans for the proposed new Courtroom on the
third floor. Estimated per square foot cost is S165.00 to S55.00. There is 2,452 sq. ft. in the proposed area of
the Court Clerk's storage room. Todd will obtain an accurate per square foot cost for the remodeling.
Other 2016 Eudget ltems
Rita Deister discussed EMS requests for 5200,000.00 for equipment and 5795,000.00 for appropriation which is
an increase of S118,159.00 over 2015. She also discussed OCCK, Central Kansas Mental requests for increases,
and North Central Regional Planning Commission dues of 53,500.00.
olfice coller
Ray Hruska
Adjounment
Motion by Commissioner Jim Gile to adjouln at 9i50 AM. Second
bV
Commissioner David Smith. Motion carried
5,0.
Alt e n do nce Tuesday, l u ne 2 3, 20 75
The Saline County Board of Commissioners met in regular session with all members present for the following
agenda: Commissioner Monte Shadwick called the meeting to order at 8:OO AM.
"
I
SAL'NE COUN|Y BOARD OF COMMISSIONERS' M'NU1FS CONT'NUFD
Tuesddv. tune 23- 2O7S
Review of County Commissioner Week
commissioner Gile toured the Health Department in Abilene, attended retirements of Dave Nowak, Brian shea.
Jan Brunsell, and Jim schroeder. He also attended a summer program (castle) at sunrise church. commissioner
Larson attended a meeting at KWU. Commissioner price attended the funeral for his brother, Steve.
Commissioner Shadwick reported that the Commission on Aging has lost several emplovees.
Co u
nty Ad mi n i stroto r's U pddte
Rita Deister, Administrator, reported on the annexation request to the City for the property on So. Ohio in
order to run city water and sewer services to county land and foa a development by stan Byquis! reported that
the 5 mil lid had been lifted for Rural Fire Districts, reviewed 2 Expression of Interest forms for the 28th Judicial
Distrjct Nominating commission, reported on the proposed rransload faciljty, and reviewed issues in regards to
the new Economic Development organization and suggestions by the county commission for the organization.
she also presented voting delegate forms for the Kansas Association of counties for the November 3, 4, 5,
2015 convention Motion by commissioner Monte shadwick to appoint commissionerJim Gile as voting
delegate, commissioner Luci Larson as 1st Alternate, and commissioner David smith as 2nd Alternate. second
by commissioner Jim Gile Modon carried 5-0. she also presented expression of interest forms for appointees
to the 28th ludicial District Judge Nominating commission. The consensus of the commrssron was to aoooant
Christine Ritter to the Judicial Nominating Commission.
10
RFA
fl 763-15
Ebolo Prcporedness Agreement
lason Tiller, Public Health Emergency preparedness coordinator, reported on an Fbola Grant opportunity in the
amount of s18,772 00 over 18 months. This grant is for training and tabre top exercrse In the event of a virus or
other public health issue. The Commission will consider this grant on the agenda oflune 30.
11
Executive Session
Motion by Commissioner luci Larson to recess to Executjve Session, under the personnel Exception to the
Kansas open Meetings Act (matters of individuar non-erected personner). second by com missioner
Jim Gire,
Motion carried 5-0. Arso, present were Rita Deister, Administrator and Jason Tifler, Hearth Department
Education and Emergency Preparedness coordinator. The Executive session began at 8:40:oo
AM and the
Public Session resumed at 9:30:00 AM
L2
OCCK
Budget Request
sheila Nelson- stout, Patrick wallerius, Lorraine Harris of occK reviewed the services provided to area r/DD
residents as werr as the bus service provided to all citi2ens in a g county area. Sheira Nelson-stout, Director
of
OCCK, presented a history of services in the area for any citizens and served 3,300 people
last year. pat
wallerius, Transportation Director and cFo of occK discussed the transportation services and fundinq
provided through City Go, KDOT, and the transportation of medical riders_
Humon Resources Updote
Marilyn Leamer, Director of Human Resources, reported on 3 workers compensation events, a proposed pretax plan enhancement for Nationwide Retirement Solutions for employees, 4 new hires, 4
transfers/promotions, 2 no longer employed, 16 vacant positions, and upcoming tasks. The Commission
discussed the Nationwide Retirement proposed changes and suggested that Nationwtde
conduct emplovee
meetings to inform them of the new options.
I4
Executive Session
Motion by commissioner Luci rarson to recess to Executive session, under the Exception Rerated ro EmproyeF
Employee Negotiations to the Kansas Open Meetings Act (matters relating to employer_
employee
negotiations)- second by commissioner David smith. Motion car ed 5 o. Also, present were
Rita Deister,
Administrator and Marilyn Leamer, Human Resources Director. The Executive session
began at 10:10:oo AM
and the Public Session resumed at tO:30:OO AM
SALINE COUNTY BOARO OF COMMAS'ONERS'
M'NUIES CONNNUED
fuesddv. lune 23. 2079
RFA #
167.75 Centrcl Konsos Foundotion Conuoct
Annie Grevas, Director of community corrections, reviewed this request for commission signature on a trial
agreement for uA services with central Kansas Foundation for Drug court clients. cKF has agreed to provide
the UAs during non-traditional Community Corrections work hours. The trial period will run for 3 months
startinB July and run through September. The cost is S1O.OO per client with the payment from the Kansas
Department of Corrections adult funding.
Adjoumment
Motion by Commissioner Jim Gile to adjourn at 10i45 AM. Second
carried 5-0.
77
bV
Commissioner Luci Larson. Motion
Public Forum & Regulor Meeting
lAttendonce
Don Merriman, County Clerk, called the roll ofattendance and all Commissioners were present.
2
Forum
casey ziegler of Heartland programs explained the Head start program yard signs. she and lason Ti er of the
Health Department will present quarterly reports on the programs at Heanland. Suzanne Myers of the
Appraisers office asked the commission to reconsider the salary offer for 2016 budget. Ray Hruska asked that
the Planning & zoning bylaws be placed on the county website. Jessica Hall ofthe sheriff,s office asked that
the employees would like to see an increase in salary for 2016.
3 RFA # 760-15 Emeruency Mqnogement
perfomonce Grcnt
Hannah stambaugh, Director, reviewed this 2015 grant to help pay for the Deputy Directofs salary. There
is a
50/50 match for this grant. The county match wiI come from the Department's operating budget. The grant
amount as approximately s30,00o.00. Motion by commissioner Jim Gile to approve the request to accept the
EMP Brant as recommended by staff. Second by Commissioner John price. Motion ca.ried 5{.
4 RFA # 162-15 MCH
Pdrt Time person and Ac.eptonce of crcnt Funds
Loralee Tibbetts, chief Financial officer and sherri LaFolleue, Matehal & child Health coordinator of the
Health Department reviewed this request to accept grant funds awarded and an increase in funding for the
McH grant rhe increase in funding wourd pay for a 26.4 hour per week position titred Hearthy start Home
visitor' The McH grant award is 591,G94.00. Motion by commissioner tuci Larson to accept RFA f 162-15 for
grant funds and the MCH grant fund and hire a part time position as recommended by staff.
Second by
Commissioner Monte Shadwick. Motion carried 3-2. (Commissioners tarson, Shadwick, & Smith voting aye and
Commissioners Gile & Price voting nay)
5
Community Corrections Monthly lJpdote
Annie Grevas, Director, reported on the average daily population of495, the Sub_ Committee meeting on lune
16 to review bylaws, KDOC funding cuts possible for Fy2O16, reported that the Juvenile Services
Grant had
been returned from KDoc and they are waiting for funding. The next Drug court graduation will
be August 10,
2015.
1486
SAL'NE COUN|Y BOARD OF COMM'SS,OITERS' MINUTFS CONNNUED
fuesddv- lune 23. 2O7S
6
Livestock & Expo Updote
Phil Penn, Director, reported on the chemical sold for May was s27,434.5G making deposits for the
vear in the
amount ofs60,897.98, events held at the Expo center were l auction, 2 K9 capers practices, Area 5 Miniature
Horse 5how, Tri, Rivers Fair Eoard Meeting, Saliva Concert, 2- 4H horse practices, Royal DrivinB School,
Breadbakers 4H kitchen rentar, Kansas Tatoos and gody piercing convention, DeLeon wedding Reception,
Palomino Exhibitors Horse show, 4H Dog show, 4H state Horse ludging contest, Family Reunion, and Friends
of 4H Ereakfast.
7
Approvolof Commission minutes forthe week ol lune 76,2,ls
Motion by Commissioner Jim Gile to approve the minutes for lune 16, 2015 as presented. Second bv
Commissioner John Price. Motion carried S-0.
SAdjounment
Motion by commissioner luci Larson to adjourn at 11:55 AM. second by commissioner rohn price. Motion
carried 5-0.
18
Meetings Attended
J!ne 24- Chamber of Commerce Board Meeting- Commissioner price
79
Documents Signed
Tax Roll corrections- change orders personal property #2015000374,375,375j Real Estate #2015000371;
Trucks #2015000377; A/p payment Register; cash Requirement summary; shanahan Tax Relief Disaster
Form
20
Olfice Collers
Tim Horan, l(aren shade, Ray Hruska, Judy Larson, Norman Mannel
2I
Adjoumment
The meeting was adjourned at the public Forum at 11:55 AM.
BOARD OF COUI{W COMMISSIOI{ERS
SAI.INE COUNTY, XAI{sAS
Monte Shodwidg Chdlmah
lim
lohn
Clle, Vlce Chot.mon
C Pdce.
Seclctary
Latcl Lortam, C.ommbstoner
SAL'NE COUNTY BOARD OF COMM'SS'ONERS' MINUflES CONT'NUFD
fuesdde. lune 2?.
INd
Donol.t R. Me,tlmon,
Couty Chrk
C Smlth,
2ots
Commhslone]'