supplier expo 2015

Transcription

supplier expo 2015

S UPPLIER EXPO 2015
E XHIBITOR K IT
2015 CAEM Annual Conference
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Hilton Lac-Leamy
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Ottawa-Gatineau
2015 Supplier EXPO Exhibitor Kit
P a r t 1 : G E N E R A L I N F O R M AT I O N & L O G I S T I C S
SHOW DATE
Monday, June 15th, 2015
MOVE IN – for exhibitor set-up
• Sunday, June 14th, 2015
SHOW HOURS
2:00 pm – 5:00 pm
1:00 pm – 5:00 pm
MOVE OUT – for exhibitor tear-down
• Monday, June 15th, 2015 5:00 pm – 6:30 pm
SHOW LOCATION
Hilton Lac-Leamy
Mozart Ballroom
3, Boulevard du Casino,
Gatineau, QC J8Y 6X4
* please e-mail Karen Maki or Kyle Dugan at
Karen.Maki@informacanada.com or kyle@conexsys.com
if you are unable to set up at this time
ATTENDEES
• SHOW MANAGEMENT DELEGATES: Full Delegates and June 15th Daily Delegates of the
2015 CAEM Conference are eligible to attend Supplier EXPO.
• SUPPLIER DELEGATES: Non-exhibiting associate companies will not be able to attend
the Supplier EXPO.
RULES & REGULATIONS
• Exhibits may be enhanced within the physical confines of the provided 6’ x 10’ booth space.
SUPPLIER EXPO 2015 POLICIES
• Exposition members and qualified exposition non-members are permitted entrance to the
Supplier EXPO as attendees at all times and may participate as attendees only.
• Associate members that are owners/managers, or employees, of a member organization
with an official booth in the Supplier EXPO are granted access at all times. Associate
members that are owner/managers, or employees of a member organization without an
official booth in the Supplier EXPO are not granted access at any time during the official
hours of the Supplier EXPO.
• Associate members, whose companies are closely related or affiliated, may share a single
booth at the shared booth rate. Prior approval must be provided by CAEM.
• Each exhibitor will have the privilege of receiving a list of pre-registered delegates. This list
is to be used one time, prior to the Conference, to encourage expo member attendees to
visit the associate member company’s booth. Any post conference communication will be
restricted to the qualified leads that were gathered during the Supplier EXPO.
SECURITY
• The Supplier EXPO will not have security posted within and as such display material and
props are the sole responsibility of each exhibitor.
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SHIPPING
** PLEASE INCLUDE YOUR COMPANY NAME AND YOUR BOOTH NUMBER ON ALL ITEMS SHIPPED**
Option 1: If you are shipping materials with our sponsor, LANGE, there are no costs for advanced
shipments or material handling.
To ship your materials to the Hilton Lac-Leamy Hotel via LANGE:
1. COMPLETE THE FORM ON PAGE 3 AND FAX BACK TO CAEM BY Monday, June 1st
2. DELIVER ALL MATERIALS NO LATER THAN JUNE 9th, 2015 to:
LANGE, 3965 Nashua Drive, Mississauga, ON L4V 1P3
Attention: 2015 CAEM Conference – Supplier EXPO
• For return shipping via Lange, please see a LANGE representative on-site at the conference.
• Questions about shipping through LANGE:
Amanda Parsons, LANGE
T: 905-362-4383 E: amandap@langeshow.com
If you are shipping advance materials direct to the Hilton Lac-Leamy there is limited storage
space and items will not be received before June 11, 2015. Please contact the Hilton Lac-Leamy
directly (see option 2 on page 3).
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Hilton Lac-Leamy
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Ottawa-Gatineau
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Exhibitor Response Form
Complete this form and Fax to CAEM at 416.596.1808 by June 1st
Company _____________________________________________________________________
Contact _________________________________ e-mail: _______________________________
Tel: ____________________________________ Fax: _________________________________
1) SHIPPING
My company will be shipping material to the Hilton Lac-Leamy Hotel with Lange.
q YES q NO
Deliver all materials no later than June 9th to:
LANGE
3965 Nashua Dr., Mississauga, ON Canada L4V 1P3
Attention: 2014 CAEM Conference – Supplier EXPO
2) EXHIBITOR PRIZE DRAW
In an effort to create additional value for exhibitors and additional networking
opportunities for exhibitors each exhibitor is asked to provide a prize with a maximum
value of $100.00
My company will provide the following prize:
_____________________________________________________________________
NOTE: DO NOT send your prize to CAEM. Please have your prize at your booth
for presentation to the attendee that wins your prize.
3) LEAD RETRIEVAL
Please indicate if your company will use the complimentary lead retrieval scanner:
q YES q NO
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Hilton Lac-Leamy
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** PLEASE INCLUDE YOUR COMPANY NAME AND YOUR BOOTH NUMBER ON ALL ITEMS SHIPPED**
Option 2: Direct to the Hilton Lac-Leamy
To Ship directly to the Hilton Lac-Leamy the following is required:
SHIPPING INSTRUCTIONS AND HANDLING FEES:
If you are sending materials to the hotel for use in a banquet room, please ship to arrive no earlier
than Shipments will be received between 9:00am-5:00pm. The Hilton Lac-Leamy will not accept any
COD packages.
Sample Shipping Label
Sender’s Name:
Address:
Telephone:
Box(es) ______ of _____ (multiple boxes MUST be numbered)
Carrier:
Name of Exhibitor:
Exhibitor Booth Number:
Supplier EXPO c/o Hilton Lac-Leamy
3, Boulevard du Casino, Gatineau, QC J8Y 6X4
CAEM Conference, June 14-16, 2015
Attention:Corry Picher, CMP
Please contact Corry Picher at the Hilton Lac-Leamy to make shipping arrangements:
Corry Picher, CMP, Coordonnatrice - Banquets & Congrès Direction Hôtellerie Et
Restauration Casino Du Lac-Leamy Et Casino De Mont-Tremblant
3, Boulevard du Casino, Gatineau, QC J8Y 6X4
Tel/Tél. : 819 790-6479 Tél. : 1 800 665-2274 Fax/Télécopie : 819 790-6450
Email: Corry.Picher@hiltonlacleamy.com
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Hilton Lac-Leamy
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Ottawa-Gatineau
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P a r t 2 : S P E C I A L F E AT U R E S O F T H E
SUPPLIER EXPO
EXHIBITOR PRIZE DRAWS FROM 2:30 pm TO 4:30 pm
How does the contest work?
• Names will be drawn at random and winners will draw a prize-sponsoring company name then
proceed to the supplier booth to claim their prize.
• Only attendees on the show floor at the time of the draw will be eligible to win.
What does the exhibitor have to do to make the contest a success?
• Each exhibitor is asked to provide a prize with a maximum value of $100.00
• ADVISE US OF THE PRIZE YOU WILL PROVIDE FOR THE DRAW BY COMPLETING THE
ATTACHED EXHIBITOR RESPONSE FORM BY Monday, June 1st
GRAND PRIZE sponsored by SHOWTECH, POWER AND LIGHTING
• The Grand Prize will be awarded to the winner who must be on the show floor to win at
4:30pm.
LEAD RETRIEVAL
CONEXSYS – The official registration provider for the CAEM 2015 Annual Conference is pleased to
offer the opportunity for exhibitors of the Supplier EXPO to reserve a complimentary lead retrieval
scanner.
The MyLeads scanner will allow you to quickly gather the contact information and product interests
of exposition managers visiting your booth allowing you to devote your time with this exclusive
audience to showcasing your products and services.
Please note that you must order a lead retrieval system by completing the Exhibitor Response form
on page 3 and returning it via fax to CAEM no later than Monday, June 1, 2015 to ensure that a
unit is available onsite.
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Part 3: MARKETING & PROMOTION
MAKING THE MOST OF YOUR EXHIBITING EXPERIENCE
• Exhibiting companies will be provided with a complete list of pre-registered conference
delegates to conduct pre-show promotions
• Plan marketing and promotions strategy to maximize your exposure in the Supplier EXPO
such as on-site games, trivia, etc.
• Promote your special activities with pre-conference via e-mail, fax or mailing, or have notes
delivered to hotel rooms at the conference ahead of time (contact the Hilton Lac Leamyl for
details and cost)
• Eligible sponsors are encouraged to cross promote their participation in the Supplier EXPO
through material in the conference kit
• QUESTIONS? Put on your thinking cap and be creative with your promotions. If you have any
questions, or would like to discuss your plans further, please contact CAEM at 416-787-9377
or Karen Maki at karen.maki@informa.com or Kyle Dugan at kyle@conexsys.com
ORDER FORMS
Please find attached order forms for exhibitors that require Electrical or Internet access.
ELECTRICAL - see attached order form from Hilton Lac-Leamy Hotel.
INTERNET - see attached order form from Hilton Lac-Leamy Hotel.
BOOTH SIGNAGE, GRAPHICS, FURNISHINGS FreemanOttawaES@freemanco.com
613-748-7180 Ext: 234
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Hilton Lac-Leamy
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Ottawa-Gatineau
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SUPPLIER EXPO DISPLA
AY
Y
Exhibit Space Reservation Includes:
• Draped back wall and low side walls
• Corporate ID sign (you supply the logo to Freeman)
man)
• Curved counter with shelf
• Carpet (ballroom floor)
SUPPLIER EXPO 2015 POLICIES
FEATURE
114
4
115 214
217 316
315 414
415
112
113 212
215 314
313 412
413
110
0
111 210
213 312
311 410
411
108
8
109 208
FOOD
AND
BEVERAGE
309 408
409
106
6
107 206
307 406
407
104
4
105 204
207 306
305 404
405
102
103 202
205 304
303 402
403
EXIT
401
100
0
ENTRANCE
MOZART
MOZART
• Exposition members and qualified exposition non-members
on-members are
permitted entrance to the Supplier EXPO as attendees
tendees at all times
and may participate as attendees only.
• Associate members that are owners/managers,
s, or employees, of
a member organization with an official booth inn the Supplier EXPO
are granted access at all times. Associate members
mbers that are owner/
managers, or employees of a member organizaation without an official
booth in the Supplier EXPO are not granted access
cess at any time during
the official hours of the Supplier EXPO.
• Associate members, whose companies are clossely related or
affiliated, may share a single booth at the shared
red booth rate.
• Each exhibitor will have the privilege of receiving
ing a list of preregistered delegates. This list is to be used onee time, prior to
the Conference, to encourage expo member attendees
tendees to visit
the associate member company’s booth. Any post-conference
communication will be restricted to the qualified
ed leads that were
gathered during the Supplier EXPO.
Tel: 416.787.9377 x TToll-Free:
oll-Free: 1.866.441.9377 x Website: www.caem.ca
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Hilton Lac-Leamy
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Ottawa-Gatineau
Page 7
SERVICE INFORMATION
BOOTH EQUIPMENT
Each 6'x10' booth will include an 8' high white draped back wall, 3' high white draped side walls, one curved counter
with shelf, one Exhibitor ID Sign including logo and one wastebasket.
Note: Our office will be closed May 18, 2015 in observance of Victoria Day.
UPGRADE OPTIONS
NOTE: Please refer to the order form for details and pricing.
Option One: Add a custom graphic to front panel on counter.
Option Two: Remove package counter and can be replaced with 1M counter or skirted table or Soho Bistro/Cafe
table.
Option Three: Replace package draped walls with a hardwall booth
Option Four: Remove package counter and draped walls and replace with hardwall booth, 1M counter and custom
graphic panels.
EXHIBIT HALL CARPET
The exhibit area is carpeted. To enhance the appearance of your booth, rental carpet is available through Freeman.
Please refer to the Carpet Order Form in the service manual.
DISCOUNT PRICE DEADLINE DATE
Take advantage of a 30% discount by ordering online at www.freemanco.com/store by May 25, 2015.
SPECIALTY FURNISHING
The Specialty Furnishing items noted with the symbol (+) on the Furnishing Order Form must be submitted before
May 25, 2015. Freeman cannot guarantee pricing and availability of these items after this deadline.
SHOW SCHEDULE
EXHIBITOR MOVE-IN
Sunday, June 14, 2015 1:00pm - 5:00pm
Monday, June 15, 2015 8:00am - 2:00pm
EXHIBIT HOURS
Monday, June 15, 2015 2:00pm - 5:00pm
EXHIBITOR MOVE-OUT
Monday, June 15, 2015 5:00pm - 7:00pm
DISMANTLE AND MOVE-OUT INFORMATION
•
All exhibitor materials must be removed from the exhibit facility by June 15, 2015 @ 7pm.
MAY 13, 2015
(414229)
FREEMAN quick facts
940 Belfast Road
Ottawa, Ontario, K1G 4A2
(613) 748-7180 • Fax: (613) 748-5977
freemanottawaES@freemanco.com
FREEMAN 940 Belfast Road
Ottawa, Ontario K1G 4A2
Phone: (613) 748-7180 ext 234 Fax: (613) 748-5977
Email: freemanottawaes@freemanco.com
FREEMAN AUDIO VISUAL CANADA
3 boul du Casino
Gatineau, Quebec, J8Y 6X4
Phone: (819) 790-6464 ext 5570 Cell: (819) 213-0469
Email: mathieu.griffith@freemanco.com
HILTON LAC LEAMY (ELECTRICAL)
3 boul du Casino
Gatineau, Quebec, J8Y 6X4
Phone: (819) 760-6482
FREEMAN ONLINE®
Take advantage of discount pricing by ordering online by May 25, 2015.
Our Internet online ordering service, Freeman OnLine® is available for your convenience to order all Freeman services, view
show schedule, or print order forms.
To place online orders you will be required to enter your unique Login ID and Password. To access Freeman OnLine® for
CAEM 2015 Annual Conference go to:
http://www.freemanco.com/store/show/showInformation.jsp?showID=414229&nav=02
Click on the “Login” link in the top right corner to proceed. If this is your first time using Freeman Online® click on the
"Login" link in the top right corner to create a new account.
If you need assistance with Freeman OnLine® please call our Customer Support Center toll free at 1-888-508-5054 for
Canada & U.S. exhibitors or 817-607-5000 for International exhibitors.
LABOUR INFORMATION
Booth Installation and Dismantle: If utilizing Freeman labour, please refer to the Installation & Dismantle order form to place
your order for display labour. Straight time and Overtime hours are also listed on the order form. Exhibitors supervising
Freeman labour will need to pick up and release their labour at the Service Desk.
PRIVACY POLICY
Pursuant to the Personal Information Protection and Electronic Documents Act, Freeman has formalized its current practices
into a privacy policy. A copy of our full privacy policy is available on request or by visiting our website at
http://www.freemanco.com/freemanco/freeman/privacy.jsp
Freeman collects business information from its customers to enable us to perform contracted services. Only very infrequently
will any identifiable personal information be collected. If any personal information is collected, Freeman will obtain consent
at the time of the collection, disclosure and /or use. You then would have the right to access any of the information we have
collected and withdraw your consent for the above at any time. If you have any questions or would like more information on
our privacy policy, please contact us at (416) 252-3361, or you may contact our privacy officer at barbara.baird@freemanco.
com. If you would like to have your personal information removed from Freeman's database, please email legal@freemanco.
com to request removal.
ASSISTANCE
We want you to have a successful show. If we can be of assistance‚ please call our Exhibitor Services Department at
(613) 748-7180 ext 234. We can also be contacted via email at freemanottawaes@freemanco.com
French order forms are available upon request.
MAY 13, 2015
(414229)
FREEMAN quick facts
SERVICE CONTRACTOR CONTACTS/INFORMATION
TRANSLATION SERVICE
Freeman is pleased to offer a new service for our international exhibitors that provides quick interpretation and
translation in 150 languages. This service will not only interpret for us on a three-way conversation, but also
translate emails from customers. To access this service you may contact Freeman Ottawa Exhibitor Services at
(613) 748-7180 or Freeman’s Customer Support Center at (888) 508-5054.
HELPFUL HINTS
SAVE MONEY
Take advantage of a 30% discount by ordering online at www.freemanco.com/store by May 25, 2015.
SAFETY TIPS
Use a ladder, not a chair. Standing on chairs, tables and other rental furniture is unsafe and can cause injury to
you or to others. These objects are not designed to support your standing weight.
Be aware of your surroundings. You are in an active work area with changing conditions during move-in and
move-out. Pay attention. Look for obstacles, and machinery and equipment that are in use.
Keep your eyes open for scooters and forklifts. The drivers of these vehicles may not be able to see you.
Stay clear of dock areas, trucks and trailers. These areas can be particularly dangerous.
Prevent electrical shocks, falling items and damage to materials. Do not attach items or equipment to the drapes
or metal framework provided for you booth. This can cause serious injury or damage to materials.
We discourage children from being in the exhibit hall during installation and dismantle. If children are present
during installation and dismantle, they must be supervised by an adult at all times.
You are not allowed to ship Hazardous Materials. If you do so, you may be subject to fines or penalties for each
offence.
Operation or use of all motorized lifts and motorized material handling equipment for installation/dismantle of
exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors (EAC's). Thank you for your
cooperation.
EXHIBITOR ASSISTANCE
For more information and helpful hints on preshow procedures and move-in, please go to
www.freemanco.com/preshowFAQ
For more information and helpful hints on postshow procedures and move-out, please go to
www.freemanco.com/postshowFAQ
Call Freeman’s Exhibitor Services department at (613) 748-7180 ext 234 with any questions or needs you may
have.
MAY 13, 2015
(414229)
FREEMAN general information
FREEMAN GENERAL INFORMATION
Reducing Your Footprint
Freeman actively engages in green practices within day-to-day operations
and is committed to producing events in the most environmentally friendly
way possible. Freeman has collaborated with a number of customers to make
their events greener and is dedicated to broadening this effort.
Green Tips for Exhibitors
Interested in going Green and saving money with your exhibit booth? Follow these tips to assist you in
making your sustainable booth strategies at least cost-neutral, and possibly cost-saving!
Supplies and Ordering
• Order exhibit supplies early and utilize online ordering systems to eliminate paper waste.
• Consider renting a booth from Freeman or buying materials locally, preventing shipping cost and
lowering emissions.
• Rent Freeman Classic Carpet which contains recycled content and is also recyclable.
• Provide giveaways made of recycled, responsibly grown natural fiber, nontoxic and biodegradable
materials. Ensure giveaways are useful, not merely promotional in nature. Electronic Giveaways,
such as free songs from iTunes, coupons and free online Apps are smart and trendy.
Printing, Recycling and Waste Management
• Encourage less printing and provide more information digitally when it comes to booth literature,
fulfilling requests via email and website referrals.
• If you need to print, use a local printer in the city where the show will be held and choose paper that
contains at least 50% post-consumer recycled content.
• Ask Freeman about new paper-based signage materials that are comparably priced to plastic. There
are good alternatives to foam core and PVC which are not as easily recyclable.
• Participate in the exhibit donation program by providing materials that are eligible for donation to
local charities, such as pens, bags and notepads.
Shipping and Transportation
If you must ship materials, planning out your booth in a timely way to meet shipping deadlines can
also help maximize consolidation and cost-savings.
• Choose a SmartWay™-certified hauler at no additional cost to ensure
your transportation company is practicing sustainable shipping.
• Set a goal to leave no trace behind by shipping out all booth properties
and packing materials and donating extra giveaways thereby minimizing any waste for the show.
• If you are attending another trade show that many of your fellow exhibitors are also participating in,
ask your General Service Contractor or Show Management to set up a caravan service to save on
fuel emissions—and cost of transportation.
•
Personnel and Best Practices
Take advantage of local or regional representatives to staff your booth, rather than bringing staff
from far away offices, reducing travel cost.
• Bring Green as part of your company message providing recycling bins in your booth and information
on what you have done to exhibit in a sustainable way.
•
These steps can help as we all strive to make smarter and more environmentally
sound decisions. For more information on the Freeman Sustainability Initiative,
contact Jeff Chase at jeff.chase@freemanco.com.
01/13
INCLUDE THIS FORM
WITH YOUR ORDER
CAEM 2015 ANNUAL CONFERENCE
NAME OF SHOW:
COMPANY NAME:
BOOTH#:
ADDRESS:
BOOTH SIZE
CITY, PROVINCE/STATE, POSTAL/ZIP CODE: CUSTOMER #
PHONE #: EXT.:
X
FAX #:
SIGNATURE:
PRINT NAME:
CONTACT'S E-MAIL
E-MAIL FOR INVOICE
CHECK IF YOU ARE A NEW FREEMAN CUSTOMER
Invoices will be sent by e-mail. Please provide the e-mail address of the person who reconciles your invoices if different than contact's email.
METHOD OF PAYMENT
BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE TO BE BOUND BY ALL
TERMS AND CONDITIONS INCLUDED IN YOUR SERVICE MANUAL
The undersigned expressly consents to the digital processing and transmission of personal data which may be transmitted to
the United States of America.
BANK TRANSFER
COMPANY CHECK
Please note that customers are responsible for any bank processing fees of $15.00 CDN.
Beneficiary Name: Freeman Expositions, Ltd.
61 Browns Line, Toronto, Ontario, Canada M8W 3S2
Bank Transfer to Royal Bank of Canada
Bank # 003 - 200 Bay Street, Toronto, Ontario, Canada M5J 2J5
Transit or Bank ID: 00002 - Freeman Account # 000021048693
Foreign Exhibitors wiring funds from Overseas should use:
Swift Code: ROYCCAT2
If sending USD use:
Intermediary Bank: JP Morgan Chase Manhattan, New York, NY
Swift Code: CHASUS33 - ABA: 021000021
Please make cheque payable to: Freeman. Cheques must
be in CAN. funds drawn on a Canadian Bank or U.S funds
drawn on a U.S bank.
Please reference (414229) on your remittance.
GST # R101889426
CREDIT CARD
For your convenience, we will use this authorization to charge
your credit card account for your advance orders, and any additional amounts incurred as a result of show site orders placed
by your representative. These charges may include all Freeman
companies, or any charges which Freeman may be obligated to
pay on behalf of Exhibitor, including without limitation, any shipping
charges. Please complete the information requested below:
VISA
MASTERCARD
AMERICAN EXPRESS
Account No.: IBAN Number: Canadian Banks do not carry IBAN numbers
Please reference Name of Show & Booth Number on all Bank
Transfers so we properly credit your account.
Exp. Date
Company Credit Card
Personal Credit Card
Cardholder Name (Print):
Signature:
Cardholder Billing Address:
City, Province/State, Postal/Zip Code:
ENTER TOTALS HERE
FURNISHINGS
SIGNS &
GRAPHICS
CARPET PLANTS RENTAL EXHIBITS
EXHIBIT
PACKAGES
EXHIBIT
ACCESSORIES
TOTAL
FLEX
INSTALLATION
DISMANTLE
LABOUR
LABOUR
GRAND
TOTAL
Remember to order in advance to save time and money. You may place your order by phone, fax, mail, or use our online ordering service at: www.freemanco.com/store.


Orders received without payment or after the deadline date will be charged at the standard price.

Copies
of invoices may be picked up from the Service Desk prior to show closing.
 If
you have questions or need assistance with any items not listed, please call and ask for your Exhibitor Sales Representative.
TELL US WHAT YOU THINK
Freeman is committed to providing great customer service. To help us serve you more effectively in the
future, please visit the URL address below upon the completion of your show to provide feedback. Your
input will provide the insight needed to ensure that our customer service is in line with your expectations.
JUNE 2014
(414229)
http://feedback.freemanco.com/?414229
FREEMAN method of payment
DISCOUNT PRICE
DEADLINE DATE
MAY 25, 2015
940 Belfast Road
(613) 748-7180 • Fax: (613) 748-5977
ALL PRICES ARE IN
CANADIAN DOLLARS
NAME OF SHOW:
In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors, both the exhibiting
company and the third party must complete this form and return it at least 14 days prior to show move-in.
EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING
“We understand and agree that we‚ the exhibiting company‚ are ultimately responsible for payment of charges
and agree by submitting this form or ordering materials or services from Freeman, to be bound by all terms and conditions as
described in the Terms & Conditions section of this services manual. In the event that the named third party does not discharge
payment of the invoice prior to the last day of the show‚ charges will revert back to the exhibiting company. All invoices are due
and payable upon receipt‚ by either party. The items checked below are to be invoiced to the third party.
BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE TO BE BOUND BY ALL TERMS
AND CONDITIONS INCLUDED IN YOUR SERVICE MANUAL
The undersigned expressly consents to the digital processing and transmission of personal data which may be transmitted to
the United States of America.
EXHIBITOR NAME: (PLEASE PRINT)
EXHIBITOR SIGNATURE:
DATE:
EXHIBITING COMPANY INFORMATION
EXHIBITING COMPANY NAME:
BOOTH #:
EXHIBITING COMPANY ADDRESS:
CITY/PROVINCE/POSTAL CODE:
PHONE:
EXT.
FAX:
CONTACT'S E-MAIL:
Indicate which services are to be invoiced to the Third Party:
ALL FREEMAN SERVICES
RENTAL FURNITURE/CARPET/SIGNS
I&D LABOUR/SUPERVISION
OTHER______________________________
THIRD PARTY COMPANY INFORMATION
THIRD PARTY COMPANY NAME:
CONTACT NAME:
THIRD PARTY ADDRESS:
CITY/STATE/ZIP:
PHONE: EXT.
FAX:
CONTACT'S E-MAIL:
E-MAIL FOR INVOICE:
Invoices will be sent by e-mail. Please provide the e-mail address of the person who reconciles your invoices if different than contact's email.
THIRD PARTY CREDIT CARD AUTHORIZATION
AMERICAN EXPRESS
CREDIT CARD ACCOUNT NO:
MASTERCARD
VISA
EXP. DATE:
CARDHOLDER NAME (PLEASE PRINT):CARD TYPE:
AUTHORIZED SIGNATURE:
CARDHOLDER BILLING ADDRESS:
CITY/PROVINCE/POSTAL CODE:
JULY 2014
(414229)
FREEMAN third party authorization
940 Belfast Road
(613) 748-7180 • Fax: (613) 748-5977
INCLUDE THE FREEMAN METHOD OF
PAYMENT FORM WITH YOUR ORDER
NAME OF SHOW:_________________________________________________________________________________________
COMPANY NAME__________________________________________________________ BOOTH #:______________________________
CONTACT NAME:_______________________________________________________ PHONE #:__________________________
E-MAIL ADDRESS________________________________________________________________________________________
For Assistance, please call 613-748-7180 to speak with one of our experts.
OPTION ONE: $266.00
OPTION TWO: No Charge
Color Options - F
s
custom
graphic
here
60.625”x33”
•
•
anel
ll
Add a custom graphic on the front panel of your
counter
Graphic will be produced on PVC
OPTION THREE: $325.00 / booth space
•
Remove package counter and replace with 1M counter or
one skirted table or Soho Bistro or Soho Cafe table.
OPTION FOUR: Please call Freeman for pricing.
Color Options - F
s
anel
Your
Your
Your
custom
custom
custom
graphic
graphic
graphic
here
here
here
Panel Size Panel Size
Panel Size
42.436”x87” 42.436”x87”
42.436”x87”
ll
•
•
Replace package draped walls with a hardwall booth.
Based on 6’Wx10’L booth space
•
•
Remove package counter and draped walls and
replace with hardwall booth, 1M counter and custom
graphic panels.
Panel size for the 1M counter is 30.125”x33”
For options that include custom graphics, please refer to the Graphic Guidelines on page two of this form. Should you
have any questions, please call Freeman at 613-748-7180 to speak to one of our experts.
TOTAL COST
Option# ________________Sub-Total____________+ 13% HST_______________ = TOTAL$________________
MAY 2015 (414229)
FREEMAN upgrade options
940 Belfast Road
(613) 748-7180 • Fax: (613) 748-5977
Our desire is to provide you with the best possible quality graphics for your event or exhibit. You can help us in that effort by
providing digital art files using the following guidelines. If you are sending us completed, print-ready files, please pass the
following information on to your graphics designer. Two overall considerations for submitting acceptable artwork involves
proper resolution or size of the file to avoid poor quality images, and proper colour matching information and proofs to ensure
accurate colour reproduction.
PLEASE PROVIDE THE FOLLOWING WHEN SUBMITTING ART
Minimum requirements for original artwork, such as logos, when Freeman is providing design and layout:
• 300 dpi resolution at a size of 8 x 10 inches
(higher resolution files will result in improved final product)
Minimum requirements for final artwork that Freeman will reproduce exactly as provided:
• 100 dpi resolution at full size of actual finished product
Minimum requirements for both:
• All related PMS and/or CMYK colour codes (if submitting CMYK values, please supply accurate colour swatches
• Accurate colour proof print of artwork
• Contact name, phone number and e-mail address of art creator if applicable
• If submitting a “vector” file, include all fonts, or convert fonts to outlines or paths
ACCEPTABLE FILE SOFTWARE FORMATS
We are capable of working with both PC and MAC based software, and can accept art created with the following software
programs (listed in order of preference):
• ADOBE—Illustrator, InDesign, and Photoshop
• COREL DRAW
• QUARK XPRESS
Files should always be saved in their native format. Please include all fonts and images.
ACCEPTABLE FILE TYPES
Files that Freeman can use in order of preference, include:
• EPS and AI (especially when submitting logos)
• TIF (especially when submitting photos)
• JPG (provided resolution is high enough for photo images; not recommended for logos)
• PDF (100 dpi at production size)
File types that Freeman cannot use to reproduce high quality graphics include:
• GIF files
• Microsoft Office software files such as Word (.doc), or PowerPoint (.ppt) file types
• Self-extracting files, such as EXE or SEA files.
WAYS TO SEND ARTWORK
FTP INFORMATION
Please contact David Blackburn for the password and a link to our site at 613-748-7180 or by email @
david.blackburn@freemanco.com.
Artwork files that are of acceptable resolution as listed will typically be too large to send via e-email. Files should be sent via
overnight delivery on either CD-ROM or a DVD.
Files may also be posted to Freeman's FTP site.
If you have any additional questions concerning file make-up, logos, resolution, etc. you may also contact the Graphics
Manager listed above.
Please visit us at: www.freemanco.com
November 2012
FREEMAN artwork guidelines
CUSTOMER GUIDELINES FOR SUBMITTING GRAPHICS ARTWORK
MAY 25, 2015
NAME OF SHOW:_________________________________________________________________________________________
COMPANY NAME_______________________________________________________________ BOOTH #:_________________________
E-MAIL ADDRESS________________________________________________________________________________________
For fast, easy ordering, go to www.freemanco.com/store
_____ 210108
_____ 210112
_____ 210112
_____ 71090 _____ 71089
_____ 71088
_____ 71045
_____ 71047
_____ 75020
_____ 75021
_____ 75022
_____ 75079
_____ 750135
_____ 750136
Online Discount Standard
Price PricePrice
Limerick Chair........................ 32.75 36.05
Black Casey Stool.................. 61.75 67.95
Grey Casey Stool................... 61.75 67.95
Black Diamond Arm Chair...... 72.75 80.05
Black Diamond Side Chair..... 62.00 68.20
Black Diamond Stool.............. 92.75 102.05
Grey Gaslift Chair .................. 55.25 60.80
Grey Gaslift Stool................... 67.50 74.25
Black Only
Display Cylinder/Low.............. 93.50
Display Cylinder/Medium...... 103.00
Display Cylinder/High........... 109.70
Orion Computer Kiosk.......... 225.00
Round Literature Rack......... 140.00
Flat Literature Rack.............. 105.00
102.85
113.30
120.65
247.50
154.00
115.50
45.85_
86.45
86.45
101.85
86.80
129.85_
77.35
94.50
130.90_
144.20
153.60
315.00
196.00_
147.00
NOTE: Tables are 24” wide
Table Drape:
Blue
White
Gold
Grey
Black
Red
Dark Green
_
DRAPED
_____ 124430 4’ Draped Table/30”H*............ 59.25 65.20 82.95_ _____ 124630 6’ Draped Table/30”H*............ 70.25 77.30 98.35_ _____ 124830 8’ Draped Table/30”H*............ 81.25 89.40 113.75_ _____ 12404630 4th Side Draping-6’ X 30”H* .30.00 33.00 42.00_ _____ 12404830 4th Side Draping-8’ X 30”H* .30.00
33.00 42.00_ _____ 124442 4’ Draped Table/42”H*............ 87.75 96.55 122.85_ _____ 124642 6’ Draped Table/42”H*............ 98.25 108.10 137.55_ _____ 124842 8’ Draped Table/42”H*.......... 108.75 119.65 152.25_ _____ 12404642 4th Side Drape-6’ x 42”H*..... 43.00 47.30 60.20_ _____ 12404842 4th Side Drape-8’ x 42”H*..... 43.00 47.30 60.20_ ____ UNDRAPED
_____ 125430 4’ Undraped Table/30”H.......... 35.75 39.35 50.05
_____ 125630 6’ Undraped Table/30”H.......... 46.25 50.90 64.75
_____ 125830 8’ Undraped Table/30”H.......... 56.75
62.45 79.45
_____ 125442 4’ Undraped Table/42”H.......... 63.75 70.15 89.25
_____ 125642 6’ Undraped Table/42”H.......... 69.00 75.90 96.60
_____ 125842 8’ Undraped Table/42”H.......... 74.25 81.70 103.95
_Soho Tables (Black Only):
_____ 72067 Soho Cafe Table 30”Hx36”D 98.75 108.65 138.25
_____ 72068 Soho Bistro Table 42”Hx36”D.110.75 121.85 155.05
_____ 72069 Soho Cafe Table 30”Hx24”D.. 98.75 108.65 138.25
_____ 72070 Soho Bistro Table 42”Hx24”D.110.75 121.85 155.05
Special Drape:
Blue
Gold
White
Dark Green
Grey
Black
______12103 Special Drape- 3’High-per ft*. 4.95
______12108 Special Drape- 8’High-per ft*. 6.05
_____121012 Special Drape-12’ High-per ft*. 9.45
5.45
6.65
10.40
*Remember to select a colour for items with (*).
A colour will be selected for you if not indicated.
December 2014 (414229)
Red
6.95_
8.45_
13.25_
FURNISHINGS
Qty Part #
Description
Price PricePrice
_
_____ 220107Wastebasket........................... 10.75
_____ 220110 Chrome Bag Rack.................. 51.00
_____ 220118 Chrome Sign Holder............... 44.00
_____ 220121 Chrome Stanchion Retractable.32.50
_____ 220134 Chrome Easel......................... 27.25
11.85
56.10
48.40
35.75
30.00
15.05_
71.40_
61.60_
45.50
38.15
+ SPECIALTY FURNISHINGS
Qty Part #
Description
Price PricePrice
_____ 72028+ Slate Cocktail Table-Black...... 73.25 80.60 102.55_
_____ 72029+ Slate End Table-Black............ 51.50 56.65
72.10_
_____ 910217+ Barcelona Chair-White......... 324.00 356.40 453.60_
_____ 910218+ Barcelona Chair-Red............ 324.00 356.40 453.60
_____ 8102+ Barcelona (Madrid) Chair (Blk).324.00 356.40 453.60_
_____ 81515+ Barcelona Ottoman-White.... 179.00 196.90 250.60_
_____ 81516+ Barcelona Ottoman-Red....... 179.00 196.90 250.60_
_____ 81074+ Altura Exec.High Chair-Black.135.25 148.80 189.35_
_____ 910130+ Black Leather Banana Stool.100.75 110.85 141.05
_____ 920146+ 30” Rd. Bistro Table -42”H.... 100.75 110.85 141.05
_____ 910201+ Citi Leather Chair-Black......... 249.50 274.45 349.30_
_____ 930200+ Citi Leather Loveseat-Black. 354.50 389.95 496.30_
_____ 910225+ Charcoal Fabric Chair.......... 134.75 148.25 188.65_
_____ 930225+ Charcoal Fabric Loveseat.... 206.75 227.45 289.45_
_____ 8103+ Black Leather Tub Chair........116.75 128.43 163.45
_____ 920205+ Brown Conference Table 3’x6’ 205.00 225.50 287.00_
_____ 72092 + Milano Conference Table.
205.00 225.50 287.00_
+The Specialty Furnishing items noted above with the symbol (+) must be
submitted before MAY 25, 2015. Freeman cannot guarantee pricing and availablitly
of these items after this deadline.
FURNISHING TOTAL
___________+________________+_________________=__________________
_ Subtotal
5% GST
9.975% QST
Total
QtyDescription
CARPET CLEANING
Online
Price
Discount Standard
Price
Price
_____ Booth Vacuuming-One Time.............00.25
00.30 00.35
_____ Booth Vacuuming-Two Day.............. 00.33
00.35
_00.45
_____ Booth Vacuuming-Three Day............00.44
00.50
_00.60
_____ Booth Vacuuming-Four Day............. 00.55
00.60
_00.75
_____ Booth Vacuuming-Five Day...............00.66
00.75 _00.90
Booth Size________x_________=_________SqFt
SqFt_______xPrice per SqFt shown above_________=Total__________
• Cleaning services include vacuuming of booth area and emptying of
wastebasket at time of vacuuming
• Prices are based on total square footage of booth regardless of area
to be cleaned
CARPET CLEANING TOTAL
___________+________________+_________________=__________________
_ Subtotal
5% GST
9.975% QST
Total
Take advantage of the Online price
by ordering online at www.freemanco.com/store
before MAY 25, 2015
FURNISHINGS
Qty Part #
Description
FREEMAN furnishing
DISCOUNT PRICE
DEADLINE DATE
940 Belfast Road
Ottawa, ON K1G 4A2
Ph: 613-748-7180 • Fax: 613-748-5977
NAME OF SHOW:
COMPANY NAME:
BOOTH #: CONTACT NAME:
PHONE #:
E-MAIL ADDRESS:
• For FREE samples or a quote on orders over 1200 sq. ft., please call our Exhibitor Sales Department at 613-748-7180.
• No MATERIAL HANDLING charges apply. Rental prices are for the duration of the show and include delivery to and
removal from your booth space.
• Orders received after the deadline date or without payment will be charged the Standard Price and are subject to availablity.
• Prestige and Custom Cut Classic Carpet are subject to a 100% Cancellation Charge.
• All Classic and Prestige carpets contain recycled content and are recyclable.
CLASSIC CARPET - includes delivery, material handling, installation and removal **
• Our 16 oz. Classic Carpeting is available in four standard colors in the following standard sizes.
CHOOSE YOUR CARPET COLOR:
Black
Grey
Blue
Red
Qty
Online Price
Description
DiscountStandard Total
_______ 8' x 10' Classic Carpet .............................$ 160.00 _______ 8' x 20' Classic Carpet..............................$ 300.00 $ 176.00
$ 330.00
$ 224.00
$ 420.00
FREEMAN classic carpet
DISCOUNT PRICE
DEADLINE DATE
MAY 25, 2015
940, Belfast Road
Ph: 613-748-7180 • Fax:613-748-5977
FreemanottawaES@freemanco.com
$______________
$______________
CUSTOM CUT CLASSIC CARPET - includes plastic covering, delivery, material handling, installation and
• Our Custom Cut Classic Carpeting is available in custom cut sizes, and in four standard colors.
removal **
CHOOSE YOUR CARPET COLOR:
Black
Grey
Blue
Red
16 oz. Rental - Price per sq. ft. (100 sq. ft. minimum)
Online Price DiscountStandard
Total
Per sq. ft.
Booth Size: _______ x ______ = ________ sq.ft. @ $ 1.95 $ 2.15 $ 2.75 $__________
• Price is per sq. ft.
Qty
Description
Online Price
_______ Carpet Padding - 1/2” (80 - 700 sq ft)........... $ 1.05 _______ Carpet Padding - 1/2” (Over 700 sq ft)......... $ 1.00 _______ Plastic Covering (per sq ft)........................... $ 0.50 DiscountStandard Total
$ 1.15
$ 1.10
$ 0.55
$ 1.45
$ 1.40
$ 0.70
$______________
$______________
$______________
Our carpet padding consists of 95-100% recycled urethane foam and is also 100% recyclable according to the
manufacturer's specifications. Our plastic floor covering contains up to 60% recycled content.
TOTAL COST
___________+________________+_________________=__________________
_ Subtotal
5% GST
9.975% QST
Total
**All Utility lines must be installed before carpet installation. Utilities should be ordered in advance.**
Sept 2014
(414229)
Take advantage of the Online price
by ordering online at www.freemanco.com/store
before MAY 25, 2015
CARPET PADDING AND PLASTIC COVERING - includes delivery, material handling, installation and removal
DISCOUNT PRICE
DEADLINE DATE
940 Belfast Road
(613) 748-7180 • Fax: (613) 748-5977
NAME OF SHOW: ________________________________________________________________________________________
COMPANY NAME_______________________________________________________________ BOOTH #:__________________________
E-MAIL ADDRESS________________________________________________________________________________________
ACCESSORIES FOR RENTAL UNITS
SLATWALL
CABINETS
SHOWCASE
48”Wx24”Dx36”H
SHOWCASE
TOWER
# 17551206
GONDOLAS
DREAM FORCE
COUNTERS
With overhead
light (power not
included)
30”Wx8’H
Qty Part #
Description
DiscountStandard
Price
Price
CABINETS & LOCKS
Black Fabric
Blue Fabric
Grey Fabric
Total
Qty Part #
Description
Discount Standard
Price
Price
Total
WALL PANELS
PVC
White
Black Fabric
Blue Fabric
Grey Fabric
White PVC
____ 17305 1m x ½m x 36” High........ 199.75 279.65_________ ____ 1735211m x 8’ High ......................173.25 242.55 _______
____ 17306 1m x ½m x 42” High......... 217.75 304.85_________ ____ 173525 ½m x 8’ High ...................... 86.75 121.45 _______
____ 17308 2m x ½m x 36” High........ 256.75 359.45_________
SLATWALLS - MAPLE ONLY
____ 17309 2m x ½m x 42” High........ 282.75 395.85_________ ____ 1736100 .1m x 8’ High ...................... 89.25 124.95_______
____ 173010 1m Radius x ½m x 36” H.. 218.25 305.55_________
GONDOLAS
____ 173011 1m Radius x ½m x 42” H.. 229.25 320.95_________ Blue Fabric
Grey Fabric
White PVC
____ 17301 Cabinet Lock.................. 21.25 29.75_________ _ Black Fabric
____ 174541 Single Sided 1m x 4’ High......150.75 211.05_________
____ 174581Single Sided 1m x 8’ High......233.00 326.20_________
SHOWCASE - Grey PVC only
____ 174542 Double Sided 1m x 4’ High.....210.75 295.05_________ ____ 1755800 Showcase 40”W x 16”D x 79”H.....318.00 445.20______ _____ 174582 Double Sided 1m x 8’ High.....293.75 411.25 _______
____ 1755801 Showcase 24”W x 24”D x 79”H.....208.00 291.20______
____ 17551206 Showcase 48”W x 24”D x 36”H.188.00 263.20______
____17809008 Dream Force Counter 41”Wx41.5”H 262.50 367.50 ________
____17809009 Dream Force Counter w/backdrop 367.50 514.50 ________
TOTAL COST
___________+________________+_________________=__________________
_ Subtotal
5% GST
9.975% QST
Total
JULY 2014
(414229)
FREEMAN exhibit accessories
MAY 25, 2015
Our desire is to provide you with the best possible quality graphics for your event or exhibit. You can help us in that effort by
providing digital art files using the following guidelines. If you are sending us completed, print-ready files, please pass the
following information on to your graphics designer. Two overall considerations for submitting acceptable artwork involves
proper resolution or size of the file to avoid poor quality images, and proper colour matching information and proofs to ensure
accurate colour reproduction.
PLEASE PROVIDE THE FOLLOWING WHEN SUBMITTING ART
Minimum requirements for original artwork, such as logos, when Freeman is providing design and layout:
• 300 dpi resolution at a size of 8 x 10 inches
(higher resolution files will result in improved final product)
Minimum requirements for final artwork that Freeman will reproduce exactly as provided:
• 100 dpi resolution at full size of actual finished product
Minimum requirements for both:
• All related PMS and/or CMYK colour codes (if submitting CMYK values, please supply accurate colour swatches
• Accurate colour proof print of artwork
• Contact name, phone number and e-mail address of art creator if applicable
• If submitting a “vector” file, include all fonts, or convert fonts to outlines or paths
ACCEPTABLE FILE SOFTWARE FORMATS
We are capable of working with both PC and MAC based software, and can accept art created with the following software
programs (listed in order of preference):
• ADOBE—Illustrator, InDesign, and Photoshop
• COREL DRAW
• QUARK XPRESS
Files should always be saved in their native format. Please include all fonts and images.
ACCEPTABLE FILE TYPES
Files that Freeman can use in order of preference, include:
• EPS and AI (especially when submitting logos)
• TIF (especially when submitting photos)
• JPG (provided resolution is high enough for photo images; not recommended for logos)
• PDF (100 dpi at production size)
File types that Freeman cannot use to reproduce high quality graphics include:
• GIF files
• Microsoft Office software files such as Word (.doc), or PowerPoint (.ppt) file types
• Self-extracting files, such as EXE or SEA files.
FTP INFORMATION
Please contact David Blackburn for the password and a link to our site at 613-748-7180 or by email @
david.blackburn@freemanco.com.
Artwork files that are of acceptable resolution as listed will typically be too large to send via e-email. Files should be sent via
overnight delivery on either CD-ROM or a DVD.
Files may also be posted to Freeman's FTP site.
If you have any additional questions concerning file make-up, logos, resolution, etc. you may also contact the Graphics
Manager listed above.
Please visit us at: www.freemanco.com
November 2012
FREEMAN artwork guidelines
CUSTOMER GUIDELINES FOR SUBMITTING GRAPHICS ARTWORK
NAME OF SHOW:_________________________________________________________________________________________
COMPANY NAME_______________________________________________________________ BOOTH #:_________________________
E-MAIL ADDRESS________________________________________________________________________________________
Description
Straight Time-
Overtime-
Double Time-
DISPLAY LABOUR (One Hour Minimum per Worker)
Advanced
Show Site
8:00 A.M. to 4:00 P.M. Monday through Friday.........................................................................$ 57.00 6:00 A.M. to 8:00 A.M. and 4:00 P.M. to 12:00 Midnight Monday through Friday
6:00 A.M. to 12:00 Midnight Saturday and Sunday...................................................................$ 85.50 12:00 Midnight to 6:00 A.M. and recognized holidays..............................................................$ 114.00
79.80
119.70
159.60
• Price is per person/per hour.
• Start time guaranteed only at start of working day.
• Supervisor must check in at the Service Desk to pick up labour.
• One hour minimum per person - labour thereafter is charged in half (1/2) hour increments.
• Labour must be cancelled in writing, 24 hours in advance to avoid a one (1) hour cancellation fee per worker.
• When scheduling dismantle labour, be sure to allow sufficient time for empty containers to be returned to your booth.
• Freeman supervised jobs will be completed at our discretion prior to show opening and before the hall must be cleared. Please include setup plan/photo, special instructions & inbound shipping information with this order.
INSTALLATION LABOUR
Freeman Supervised Labour - Please complete page 2 of this form.
• Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor.
• The charge for this service is 30% of the total dismantle labour bill, with a minimum of $45.00.
Emergency contact:_______________________________________ Phone Number:_____________________________ Exhibitor Supervised Labour (Supervisor must check in at Service Desk to pick up labour)
Supervisor will be:__________________________________________Phone Number: ____________________________
Date
Start
No. of People
Approx. Hrs.
Total Hrs.
Hourly Rate
Estimated
Time
per Person
Total Cost
_______ _________ ______________ x ______________=____________ @ $_____________ = $_________________
________ _________ ______________ x ______________=____________ @ $_____________ = $_________________
_______ _________ ______________ x ______________=____________ @ $_____________ = $_________________
_Freeman Supervision (30%/$45.00)
5% GST 9.975% QST
Total Dismantle
_ = $_________________
= $_________________
= $ _______________
=$_________________
DISMANTLE LABOUR
Freeman Supervised Labour - Please complete page 2 of this form.
• Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor.
• The charge for this service is 30% of the total dismantle labour bill, with a minimum of $45.00.
Emergency contact:_______________________________________ Phone Number:_____________________________ Exhibitor Supervised Labour (Supervisor must check in at Service Desk to pick up labour)
Supervisor will be:__________________________________________Phone Number: ____________________________
Date
Start
No. of People
Approx. Hrs.
Total Hrs.
Hourly Rate
Estimated
Time
per Person
Total Cost
_______ _________ ______________ x ______________=____________ @ $_____________ = $_________________
________ _________ ______________ x ______________=____________ @ $_____________ = $_________________
_______ _________ ______________ x ______________=____________ @ $_____________ = $_________________
_Freeman Supervision (30%/$45.00)
5% GST 9.975% QST
July 2014 (414229)
Total Dismantle
_ = $_________________
= $_________________
= $ _______________
=$_________________
Page 1 of 2
FREEMAN installation & dismantle
940 Belfast Road
(613) 748-7180 • Fax: (613) 748-5977
COMPANY NAME:
BOOTH#:
CONTACT NAME:
PHONE#:
FREEMAN SUPERVISED LABOUR
IN ORDER TO BETTER SERVE YOU - PLEASE COMPLETE THE FOLLOWING INFORMATION
IF YOUR DISPLAY IS TO BE SET-UP AND/OR DISMANTLED BY FREEMAN I&D AND YOU WILL
NOT BE PRESENT TO SUPERVISE THE INSTALLATION AND/OR DISMANTLE.
INBOUND SHIPPING & SET UP INFORMATION
Freight will be shipped to Warehouse____________ Show Site__________ Date Shipped_______________________________
Total No. of:
___________________Crates
_____________________Cartons ______________________Fiber Cases
Setup Plan/Photo: Attached_______________ To Be Sent With Exhibit__________________ In Crate No.___________________
Carpet: With Exhibit______________ Rented From Freeman__________ Color_________________ Size_________________
Electrical Placement:___________________ Drawing Attached_Drawing With Exhibit_Electrical Under Carpet________________
Comments:___________________________________________________ _____________________________________
________________________________________________________________________________________________
Graphics:With Exhibit_________________ Shipped Separately______________
Comments:_________________________________________________________________________________________
__________________________________________________________________________________________________
Special Tools/Hardware Required:___________________________________________________________________________
__________________________________________________________________________________________________
OUTBOUND SHIPPING INFORMATION
SHIP TO:______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
METHOD OF SHIPMENT
Freeman Exhibit Transportation:
 Common Carrier
 Air Freight
 Next Day
Other (list carrier name & phone number):
 Other Common Carrier:____________________________________________________________________________
 Other Air Freight:_________________________________________________________________________________
 Van Line:_______________________________________________________________________________________
 2nd Day
 Deferred
 Expedited
FREIGHT CHARGES
 Prepaid
 Collect
Bill To:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
In the event your selected carrier fails to show on final move-out day, please select one of the
following options:
Reroute via Freeman’s choice
Deliver back to Freeman warehouse at Exhibitor’s expense.
PLEASE NOTE: Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor.
July 2014
(414229)
Page 2 of 2
FREEMAN installation & dismantle
NAME OF SHOW:
YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE.
The terms and conditions set forth below become a part of the Contract between FREEMAN and you, the EXHIBITOR. Acceptance of said terms and
conditions will be construed when any of the following conditions are met:
• THE METHOD OF PAYMENT FORM IS SIGNED; OR
• AN ORDER FOR LABOUR, SERVICES AND/OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH FREEMAN, OR
• WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOUR SECURED THROUGH FREEMAN.
DEFINITIONS
For purposes of this Contract, ”FREEMAN“ means Freeman Expositions, Inc. and Freeman Expositions, Ltd. and their respective employees,
directors, officers, agents, assigns, affiliated companies, and related entities including, but not limited, to any subcontractors FREEMAN may appoint.
The term “EXHIBITOR” means the Exhibitor, its employees, agents, representatives, and any Exhibitor Appointed Contractors (“EAC”).
PAYMENT TERMS
Full payment, including any applicable tax, is due in advance or at show site. All payments must be in Canadian funds and all checks must be in
Canadian funds. Orders received without advance payment or after the deadline date will incur additional After Deadline charges as indicated on each
order form. All materials and equipment are on a rental basis for the duration of the show or event and remain the property of FREEMAN except where
specifically identified as a sale. All rentals include delivery, installation, and removal from EXHIBITOR’S booth. In case of cancellation of any orders or
services by EXHIBITOR, a one-hour “per person, per hour” charge will be applied for all labour orders that are not canceled in writing at least 24 hours
prior to the scheduled start time. If Prestige Carpet, Custom-Cut Carpet, Modular Rental Exhibits and any other custom-order items or services have
already been provided at the time of cancellation, fees will remain at 100% of the original charge. If the Show or Event is canceled because of reasons
beyond FREEMAN’S control, EXHIBITOR remains responsible for all charges for services and equipment provided up to and including the date of
cancellation. FREEMAN will not issue refunds to EXHIBITOR of any payments made before the date of cancellation. It is EXHIBITOR’S responsibility
to advise the FREEMAN Service Center Representative of problems with any orders, and to check the EXHIBITOR’S invoice for accuracy prior to the
close of the Show or Event. If EXHIBITOR is exempt from payment of sales tax, FREEMAN requires an exemption certificate for the State or Province
in which the services are to be used. Resale certificates are not valid unless EXHIBITOR is rebilling these charges to its customers. For International
EXHIBITORS, FREEMAN requires 100% prepayment of advance orders, and any order or services placed at show site must be paid at the show. For
all others, should there be any preapproved unpaid balance after the close of the show; terms will be net, due and payable in TORONTO, ONTARIO
upon receipt of invoice. Effective 30 days after invoice date, any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate
allowed by applicable law, or 1.5% per month, which is an ANNUAL PERCENTAGE RATE of 18%, and future orders will be on a pre-paid basis only.
If any finance charge hereunder exceeds the maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the
maximum rate allowed, and any excess finance charge received by FREEMAN shall be either applied to reduce the principal unpaid balance or
refunded to the payer. If past due invoices or invoice balances are placed with a collection agency or attorney for collection or suit, EXHIBITOR agrees
to pay all legal and collection costs. THESE PAYMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN
ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. In the event of any dispute between the EXHIBITOR and FREEMAN relative to any
loss, damage, or claim, such EXHIBITOR shall not be entitled to and shall not withhold payment, or any partial payment, due to FREEMAN for its
services, as an offset against the amount of any alleged loss or damage. Any claims against FREEMAN shall be considered a separate transaction,
and shall be resolved on its own merits. FREEMAN reserves the right to charge EXHIBITOR for the difference between the EXHIBITOR’S estimate of
charges and the actual charges incurred by EXHIBITOR, or for any charges that FREEMAN may be obligated to pay on behalf of EXHIBITOR,
including without limitation, any shipping charges. If EXHIBITOR provides a credit card for payment and charges are rejected by the EXHIBITOR’S
credit card company for any reason, FREEMAN hereby provides notice that it reserves the right, and EXHIBITOR authorizes FREEMAN, to continue
to attempt to secure payment through that credit card for as long as unpaid balances remain on the EXHIBITOR’S account.
ELECTRICAL
Claims will not be considered, or adjustments made unless filed in writing, by Exhibitor, prior to the close of the event. Freeman is not responsible for
any damage or loss caused by the loss of power beyond its control and Exhibitor agrees to hold Freeman, its officers, directors, employees and agents
harmless from such power loss. IN NO EVENT SHALL FREEMAN BE LIABLE FOR ANY INDIRECT OR CONSEQUENTIAL DAMAGES (INCLUDING
WITHOUT LIMITATION LOST PROFITS) EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, WHETHER UNDER THEORY OF
CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCTS LIABILITY OR OTHERWISE. Exhibitor shall indemnify and hold harmless Freeman,
its officers, directors, employees, and agents from and against any and all claims, liabilities, damages, fines, penalties or costs of whatsoever nature
(including reasonable attorneys’ fees) arising out of or in any way connected with Exhibitor’s actions or omissions under this Agreement.
LABOUR UNDER THE SUPERVISION OF EXHIBITOR RESPONSIBILITIES:
EXHIBITOR shall be responsible for the performance of labour provided under this section. It is the responsibility of EXHIBITOR to supervise labour
secured through FREEMAN in a reasonable manner as to prevent bodily injury and/or property damage and also to direct them to work in a manner
that is in compliance with FREEMAN’S Safe Work Rules and/or Federal, Provincial, State, County and Local ordinances, rules and/or regulations,
including but not limited to Show or Facility Management rules and/or regulations. It is the responsibility of EXHIBITOR to check in with the Service
Desk to pick up labour, and to return to the Service Desk to release labour when the work is completed.
INDEMNIFICATION:
EXHIBITOR agrees to indemnify, hold harmless, and defend FREEMAN from and against any and all demands, claims, causes of action, fines,
penalties, damages, liabilities, judgments, and expenses (including but not limited to reasonable attorneys’ fees and investigation costs) for bodily
injury, including any injury to FREEMAN employees, and/or property damage arising out of work performed by labour provided by FREEMAN but
supervised by EXHIBITOR. Further, the EXHIBITOR’S indemnification of FREEMAN includes any and all violations of Federal, Provincial, State,
County or Local ordinances, “Show Regulations and/or Rules” as published and/or set forth by Facility or Show Management, and/or directing labour
provided by FREEMAN to work in a manner that violates any of the above rules, regulations, and/or ordinances.
IMPORTANT
PLEASE REFER TO FREEMAN’S “MATERIAL HANDLING TERMS & CONDITIONS” AS IT RELATES TO MATERIAL HANDLING SERVICES AND
TO EXHIBIT TRANSPORTATION’S “SERVICE REQUEST & SHIPPING INSTRUCTIONS CONTRACT” AS IT RELATES TO SERVICES PROVIDED
BY EXHIBIT TRANSPORTION BY FREEMAN. CONTRACT TERMS DEPEND ON THE NATURE OF SERVICES SECURED BY EXHIBITOR
THROUGH FREEMAN. TERMS & CONDITIONS MAY VARY FOR EACH TYPE OF SERVICE ORDERED THROUGH FREEMAN.
REV 12/13-Canada
FREEMAN TERMS & CONDITIONS
PAYMENT AND LABOUR
Convention and Banquet Department
3, boul. du Casino
Gatineau, QC, J8Y 6X4
Tel. (819) 790-6444
Fax (819) 790-6450
ORDER FORM
Date:______________________________________________________________
Name of exhibit hall and name of convention: _________________________________________________
Date of convention:______________________________________________________________________
Booth number (if applicable): _____________________________________________
Company Name:________________________________________________________________________________
Contact:_____________________________________________Title:______________________________________
Address: ______________________________________________________________________________________
City:_______________________________ Prov: ________________ Postal Code: __________________________
Tel:______________________________ Fax:________________________ Email:___________________________
It is requested that the company submit to the Hilton Lac-Leamy the specific electrical requirements for each event.
All prices are valid for a period of 5 consecutive days and do not include taxes.
Labour charges are applicable for the installation of banners or flags and all other requests. The charge is $40.00/
hour / employee (minimum of 4 hours).
Special requests
Description
1500 Watt, 120 Volt, Plug
approx. 15 amp
120 Volt, 20 amp, Plug approx.
18 amp.
208 Volt, 15 amp (configuration
required)
required)
required)
Quantity
Price more than
5 business days
prior to the
event
$ 75.00
Price less than 5
business days
prior
to the event
$150.00
$100.00
$200.00
$110.00
$220.00
$130.00
$260.00
$150.00
$300.00
1
Total
required)
required)
required)
required)
Connection for DJ (2 x 15
amp.)
Power cord
Extension cord
Special CAMLOCK “J” Series
connection:
120 Volt / 208 Volt, 3 phase,
100 amp (Walker only)
With power box
$180.00
$360.00
$200.00
$400.00
$275.00
$550.00
$300.00
$600.00
$150.00
$300.00
$10.00 / each
$10.00 / each
$295.00 /
connection
$10.00 / each
$10.00 / each
$395.00 /
connection
$395.00 /
connection
$325.00 /
connection
$650.00 /
connection
$525.00 /
connection
$850.00 /
connection
$55.00 / hour
(minimum of 4
hours)
$495.00 /
connection
$425.00 /
connection
$750.00 /
connection
$625.00 /
connection
$925.00 /
connection
$85.00 / hour
(minimum of 4
hours)
$85.00 / hour
(minimum of 4
hours)
$85.00 / hour
(minimum of 4
hours)
$125.00 / hour
(minimum 3 hours)
$250.00 / hour
(minimum 3 hours)
$95.00 / hour
(minimum 4 hours)
$95.00 / hour
(minimum 4 hours)
120 Volt / 208 Volt,
3 phase, 200 amp
With power box
120 Volt / 208 Volt,
3 phase, 400 amp
With power box
Special installation
requirements:
Monday to Friday
9 am to 4 pm
Labour fee
After office hours and on
weekends:
Labour fee
Electric Scissor Lift with a
qualified operator from the
hotel
Vertical Genie Lift with a
qualified operator from the
hotel
Articles
Telephone line (analog)
and handset telephone
(installation by the Hilton Lac-Leamy)
High speed internet land line
(installation by the Hilton Lac-Leamy)
Quantity
Price
$75.00 / line (for 7 consecutive
days)
$300.00 / line (for 7
consecutive days)
Local calls
Long distance calls received
Long distance calls sent
Security Guard (provided by the Hilton
Lac-Leamy)
Easel
Anchor point
no charge
no charge
charged based on amount
$40.00 / hour/guard
(minimum of 4 hours)
$10.00 / day
$25.00 / anchor point
2
Total
Sub-total
$__________
5% GST
$__________
9.5% PST
$__________
Total
$__________
Take note that all requests from the exhibitors must be sent directly to the
coordinator.
Method of payment: VISA______ MASTERCARD_____ AMEX_____ CHEQUE ENCLOSED______
Card Number: ___________________________________________
Expiry Date:_______/_______
Charge to my room_____ Name of guest: ___________________________________________________
3

supplier expo 2015

Transcription

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