Racing Festival 2012 - Caterham Graduates Racing Club

13 ‐ 14 / 10 / 2012 Spa‐Francorchamps Organisation Book Racing Festival 2012 ‐ Timetable 11
Friday 12/10/2012
09.00 / 12.00
13.00 / 16.00
16.10 / 17.10
17.25 / 17.50
RSR
RSR
Supercar Challenge
Caterham Graduates
Test
Test
Test
Free Practice 1
180'
180'
60'
25'
Free Practice 1
Free Practice Free Practice 2
Free Practice Free Practice 2
Qualifying Qualifying Qualifying Qualifying Q lif i
Race 1
Race 1
30'
45'
25'
30'
30'
30'
30' 30'
15' 5' 15'
15' ‐ 5' ‐ 15'
60' + 1 lap
30'
Race 1
Race 2
Race 1
Race 2
Race 2
Race 2
60'
30'
25'
60' + 1 lap
60'
25'
Saturday 13/10/2012
09.00 / 09.30
09.40 / 10.25
10.35 / 11.00
11.10 / 11.40
11.50 / 12.20
12.30 / 13.00
13.15 / 13.45
14.00 / 14.30
14 45 / 15 20
14.45 / 15.20
15.55
17.20
NEC FR 2.0
Supercar Challenge
Caterham Graduates
ACNN
NEC FR 2.0
Supercar Challenge
Caterham Graduates
ACNN
NEC
NEC FR 2.0
FR 2 0
Supercar Challenge
Caterham Graduates
Sunday 14/10/2012
09.10
10.35
11.30
12.20
13.50
15.15
ACNN
Caterham Graduates
NEC FR 2.0
Supercar Challenge
ACNN
NEC FR 2.0
17/09/2012
12, 13 & 14 / 10 / 2012
RACES
SCRUTINEERING
BRIEFING
UNTIMED
PRACTICE
QUALIFYING
RACES
LENGHT
START
Supercar Challenge
powered by Dunlop
Sa 08.00 -> 10.00
Sa 11.15
Sa 09.40/10.25
Sa 12.30/13.00
2 x 60’ + 1 lap
Sa 15.55 &
Su 12.20
Formula Renault 2.0
Northern European Cup
Sa 08.00 -> 12.30
Sa 13.30
Sa 09.00/09.30 &
Sa 11.50/12.20
Sa 14.45/15.20
2 x 25’
Su 11.30 &
Su 15.15
ACNN Racing
Sa 08.00 -> 13.30
Sa 12.45
Sa 11.10/11.40
Sa 14.00/14.30
2 x 60’
Su 09.10 &
Su 13.50
McMillan Motorsport
Caterham Graduates
Sa 08.00 -> 11.00
Sa 12.00
Fr 17.25/17.50 &
Sa 10.35/11.00
Sa 13.15/13.45
2 x 30’
Sa 17.20 &
Su 10.35
Royal Automobile Club de Spa
Rue Jules Feller 1
4800 Ensival
Belgique
Version 1
Tel :
Fax :
E-Mail :
Web :
+32 (0) 87 79 50 00
+32 (0) 87 47 49 87
info@racspa.be
www.racspa.be
Racing Festival® - 13 & 14/10/2012
OPENING SCHEDULE
FRIDAY
12/09/2012
SATURDAY
13/10/2012
SUNDAY
14/10/2012
WELCOME
TEAM
12.00 - 17.00
07.00 - 16.00
07.30 - 12.30
WELCOME
MEDIA
Closed
07.00 - 16.00
07.30 - 12.30
PADDOCKS
12.00 - 19.00
07.30 - 19.00
07.30 - 19.00
TRACK ACCESS
FOR CARS
no access
no access
no access
TRACKS
ACCESS FOR
AUTHORISED
VEHICLES
> 09.00 & 18.00 <
> 08.00 & 18.30 <
> 08.00 & < 18.30
ORGANISATION
OFFICE
09.00 - 18.30
07.30 - 18.30
07.30 - 18.30
MEDIA ROOM
closed
09.00 - 19.00
08.00 - 19.00
Royal Automobile Club de Spa
Rue Jules Feller 1
4800 Ensival
Tel :
Fax :
+32 (0) 87 79 50 00
+32 (0) 87 47 49 87
Racing Festival ® 2012
The paddock will be made available from 12.00 on the Friday preceding the Event.
They must be clear.
Any team member found in breach of this clause shall at the entire discretion of RAC
Spa be immediately removed from the Venue and as such prevented from taking any
further part in the Event. In such circumstances RAC Spa shall not be liable to the
Club and Promoter for any costs or refund of fees which the competitor may claim.
As Landowners or leaseholders RAC Spa reserves the right at any time to evict any
person or team from its Venue. RAC Spa will hold the Customer responsible at all
times for ensuring that competitors are aware via the final regulations that any
breach of this clause will result in the removal of team members from the Venue. In
the event of a breach RAC Spa will notify the Customer of the team concerned and
the Customer will then be responsible for removing the offending team member/s
from the Venue.
A team who commits such an offence on the evening after an Event may be
restricted from practicing at the Venue where the offence was committed for a
period of one year from the date of the offence.
The Customer undertakes to ensure that all Nominated Areas are vacated
immediately following the Event. The pit garages and front main paddock areas must
be clear and unobstructed by 12 midnight on the final day of the Event, the back
paddock and entire site must be vacated by 5pm on the day following the final day
of the event. Any instance of non-compliance with the above that is deemed by RAC
Spa to be in any way detrimental to its business shall result in the removal by RAC
Spa of the obstructions(s) at the entire expense of the Customer and at the entire
risk of the owner(s) of the obstruction(s).
The Customer agrees that RAC Spa may levy a fee equal to € 1000 per hour or part
thereof for any failure to comply with this Clause.
Access to the circuit of Spa - Francorchamps
The accreditation Centre is located
close to the Roannay Hotel
38
Liège
Brussels
E40
Aachen
Germany
E40
Verviers
38
Tiège
Liège
RN629
Hockai
10
45
E25
Malchamps
RN640
RN62
Spa
E42
WELCOME
Francorchamps
Cars
Ster
Bernister
PADDOCK
Transporters
TEAM CAR
PARK
CIRCUIT
RN622
Burnenville
Malmedy
Meiz
Rivage
RN68
11
POUHON
RO
46
SPA
E42
Bellevaux
RN68
47
RN633
Werbomont
O MOBI
SPA
CLUB
Masta
UT
48
12
Stavelot
RN66
E25
RN 89-675-660
50
Luxembourg
St Vith
Prüm
Aachen
Germany
LE
RN68
YA L
Cheneu
Liège
A
RN640
!! ATTENTION !!
Dans le cadre du RACING FESTIVAL®, le tunnel de
Ster sera fermé aux voitures du samedi 13/10 au
dimanche 14/10 inclus.
Accès :
BLANCHIMONT → 24h/24h
SOURCE → de 7h à 22h.
!! ATTENTION !!
For RACING FESTIVAL®, the Ster entry will be
closed for the cars from Saturday 13.10 to Sunday
14.10.
Paddocks Access :
BLANCHIMONT → 24/24
SOURCE → from 7am to 10pm
7h  22h
No car
access
anytime
24h/24h
O MOBI
POUHON
2012
RO
CLUB
YA L
SPA
LE
A
UT
SPA
Spa-Francorchamps : transporter access to paddocks
3
2
1
1
Paddocks gate F1 area & blue~orange area
2
Paddocks gate all others areas
3
Circuit
gate
Overflow paddocks ~ trailers, eg.
from
E42
11
Stavelot
©RRO2006
Paddocks
13-14/10-2012
Team Car Park P14
www.racspa.be
Tribune
Granstand
Villa
Source
Accès
Tunnel
Pit Lane
Pit Lane
Accès
Tunnel
1 2
3
4
5
6
7
8
9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27
28 29 30 31 32 33
SC
Paddock Brun
SC
Caterh
Toilets
Showers
Médical car park
Cat
erh
Reserved area
Merchandising
Atelier
Circuit workshop
am
am
Caterham
Public Médical centre
Tower
Uniroyal
Eau
Rouge
24
26 25
28 27
30 29
32 31
33
34
36 35
38 37
40 39
42 41
43
45 44
SC / ACNN
2 1
4 3
6 5
8 7
9
10
12 11
15 14
17 16
19 18
21 20
23 22
34 35 36 37 38 39
NEC
40 41 42
12/13/14/10/2012 - KEY Collection
Villa
Source
Accès
Tunnel
Pit Lane
Pit Lane
Accès
Tunnel
F3
FOM FOM
1
2
3
4
5
6
7
8 9 10 11 12
12' 14 15 16 17 18 19
Paddock Brun
KEY
COLLECTION
1st floor
Toilets
Showers
Reserved area
Merchandising
Atelier
Circuit workshop
Médical car park
Public Médical centre
Tower
Uniroyal
Eau
Rouge
24
26 25
28 27
30 29
32 31
33
34
36 35
38 37
40 39
42 41
43
45 44
2 1
4 3
6 5
8 7
9
10
12 11
15 14
17 16
19 18
21 20
23 22
20 21 22 23 24 25
26 27 28 29 30 31
32 33 34 35 36 37
38 39 40
12/12/14-10-2012-Rescue
10
11
5
7
6
M
A
4F
R
12
9
8
9
16
15
17
6
4
13
10
7
8
14
10
3
18
2
5
1
Turn number
1
Marshal’s post number
11
4
1
R
F
1
19
28
17
30
19
17
18
17
3
31
12
20
27
16
29
21
13
1
1
R
Flat bed tow truck
Stranded Cars Cranes
22
26
23
2
14
E
M
A
Extrication Vehicle
M Medical Car
C
4F 4x4 Fire Vehicle
A
Ambulance
F
Fire Vehicle
C
M
E
R
A
15
25
24
Car Cutting Equipment Vehicle
A
A
12/13/14/10/2012
10
11
5
7
6
12
9
8
9
16
15
17
6
4
13
10
7
8
14
10
3
18
2
Accès commissaires
de route
5
11
4
1
19
28
17
30
1
19
17
31
3
18
17
12
20
27
16
29
21
13
accès deux sens permanent
1
1
accès deux sens jusqu ’au début
essais et après la fin de journée
accès permanent sens course
2
1
1
22
26
14
Turn number
15
25
Marshal’s post number
23
24
Timing
Trophies-Podium
125
Competitors Relations
126
123
132
120
119
118
128
127
1st Floor
Race Control
Organisation
Signing On
Briefing
Transpondeurs
Registration Test
129
130
131
CK
DO
PA
D
No access
115
PA
DD
O
114
117
RACB
Technical
Delegate
113
Briefing Room
CNCS
CNCR
RAC Spa
Secretariat
CK
Stewards
2
CK
112
RACSpa
Secrétariat
DO
Kitchen
RACB
Technical
Delegate
116
K
121
Clerk
of the
Course
Pierre
Delettre
PA
DD
OC
Race
Secretariat
Stewards
1
111
Pit Lane
PA
D
122
Pit Lane
Podium
Race Control
124
Tr
ac
k
Tr
ac
k
Tr
ac
k
Pit Lane
Pit Lane
Tr
ac
k
1st Floor Pit Complex
12/13/14/10/2012
1st Floor
Media
12/13/14-10-2012- RED Zones Public
10
11
5
7
6
12
9
8
9
16
15
17
6
4
13
10
7
8
14
10
3
18
2
5
11
4
1
19
28
17
30
1
19
17
3
31
18
17
12
20
27
16
29
21
13
1
1
22
26
23
2
14
1
1
Turn number
15
25
Marshal’s post number
24
12/13/14-10-2012- RED Zones Media
10
11
5
7
6
12
9
8
9
16
15
17
6
4
13
10
7
8
14
10
3
18
2
5
11
4
1
19
28
17
30
1
19
17
18
17
3
31
12
20
27
16
29
21
13
1
1
22
26
23
2
14
1
1
Turn number
15
25
Marshal’s post number
24
Red zones – photographers access
1
2
GREEN ZONES
3
Zone Pits
4
Zone Source (T1)
5
Zone Eau Rouge
6
RACING FESTIVAL 2012
USEFUL INFORMATION
1. How to contact us from Friday 12.10.12 till Sunday 14.10.2012 ?
Organisation office at the circuit, New pit complex, 1st floor
Office 118
Téléphone :
+32.(0)87.29.20.29
+32.(0)87.29.20.16
Fax : +32.(0)87.47.49.87
2. On the net !
Address : www.racspa.be
Our e-mail address :
emilie.max@racspa.be
info@racspa.be
RACING FESTIVAL 2012
GENERAL INFORMATION
1. Our press-media officer is:
Mr Olivier de Wilde,
15, Korenveld
1932 Sint Stevens Woluwé
Tél : +32.475.46.63.00
Fax : +32.2.245.95.03
e-mail olivier.dewilde68@gmail.com
2. You can affix advertising around the track (only rigid panels) or flags in the
paddocks and above the pits but you must be aware that the local authorities of
Stavelot and Malmedy enforce a tax of 0,1€ per dm² (i.e. 10€ per M²). If you
decide to advertise your products anyway, the payment of this tax will be on your
responsibility. If you wish to affix advertising around the track, you must use rigid
boards and you need a written authorization of the organiser.
3. The timekeeping system selected by RAC Spa is AL KAMEL
(www.alkamelsystems.com) will include a conventional manual system and an
automatic system.
Each vehicle will be equiped with a transmitter-receiver identification device (yellow
or black box) provided by the organiser, if the car is not equipped with this
appropriate equipment. Do not forget to provide a list with all cars equipped with
transponders and their codes.
Competitors are reminded that the holder must be secured with the utmost care. The
latter must remain easily accessible during the whole event in order to enable the
replacement of the transmitter.
IMPORTANT: The borrowed transceiver must be given back to the organiser at
the end of the meeting. A deposit of 450 € will be asked to the team.
4. For all the manufacturers and their teams :
In these green times, we remind you that used oils must be transferred into special
blue tanks forseen to that effect (marked with the acronym “oil”) and not in dust bins.
The police will draw up a written statement against any offender.
Teams who do not use a pit garage, with their substructure settled in the paddocks,
will have to place a protection on the ground to avoid oil or fat stains, or other
polluting substances on the asphalt for example. Plastic tiles are not enough, teams
have to add a plastic tarpaulin. Each ground pollution noticed will be invoiced 100 €.
Note that it is strictly forbidden to use the track outside the official timing. Any
driver using the track in that case will be excluded from the event – remind it to
your drivers!
From Friday 07.00 and until Sunday evening, the circuit may only be used clockwise
even if you are coming from Les Combes and that you want to enter the paddocks !
The Ster tunnel will be closed from Friday evening. Entry and exit will be matured by
Blanchimont 24h/day and by La Source from 07.00 to 22.00.
Please remind your teams that any test on the circuit (even with a private car) is
forbidden before and after the official sesions. The Police is checking any
infringement.
Any Gas deposit is forbidden.
5. Pit garages
For Supercar Challenge and Formula Renault 2.0 NEC : F1 pit garages at disposal.
The key of your pit will be available at the paddocks office. You will be asked a
deposit of 250 € for the key and for any possible dammages in the pit. This sum will
be refund to you on Sunday 14.10.12 after the examination of your pit garage by a
member of the organisation.
The renting of the pit garage is included for Formula Renault 2.0 NEC.
The renting of pit garages for Supercar Challenge is 265 € tax included.
ATTENTION : return of the key and deposit following check-out hours, to be
communicated later.
However, if important damages are proved, and invoice for the repairs will be notified
and deposit kept.
6. Endurance and F1 pits, as well as signalling walls, have connections with the
internal cameras system covering the whole circuit and the timekeeping.
7. If you use your own radios, authorizations must be asked to the IBPT (Institut
Belge des Postes et des Télécommunications) :
Ellipse Building
Bâtiment C
Boulevard du Roi Albert II, 35
B-1030 Bruxelles
Tél : +32.2.226.88.88
Fax : +32.2.226.88.77
www.ibpt.be
8. If you use the services of a safety/guarding company which is not a Belgian one,
you must obligatorily request an authorization from the legal service of the federal
police force in Belgium.
For that, thank you to contact :
Mr Claude Demey
Tél : +32.(0)475.35.90.12 ou +32.(0)495/17.05.90 ou +32.(0)87.210.226
E-mail : sja-verviers-op-ter@mail.be
9. Electricity – Internet connexions
If you wish to carry out a request to obtain an internet connection in your
garage or in the paddock, thank you to contact the following company :
Cybernet
Tél : +32.(0)4.270.47.60
E-Mail : events@cybernet.be
(mention in the object the message « Racing Festival®»).
Please use the enclosed form and send it at least one week before the setting.
If you need a specific electric connexion, tv screens, tv signal connexions,
etc., please send us a written request by mail at least one week before the
setting.
E-Mail : info@racspa.be
10. Opening of the paddocks
Friday 12.10.12………………………….from 12.00 to 19.00
Saturday 13.10.12……………………….from 07.30 to 19.00
Sunday 14.10.12………………………...from 07.30 to 19.00
Any team who enter the paddocks out of the allowed schedule will be
fined by the organisation committee with a fee of 1.000 €
11. Tyres and fuel barrels
Old tyres or empty fuel metallic barrels left in the paddocks by teams and their
suppliers will be charged 10 € each.
12. Recommendations of the firemen
Please follow the recommendations of the regional service of firemen of
Stavelot.
See appendix : fire precautions
13. Security
Our security guards will be present in the paddocks during the whole meeting.
Nevertheless, we do not guarantee the supervision of the pit garages and their
contents. Teams are responsible for locking them. The organiser assumes no
responsibility for loss or theft.
14. Noise restrictions
Racing Festival® is a category B event, limited to 118db max (measurement taken in
dynamic mode at 15 meters from the middle of the track). However, each serie must
respect the noise limit of its own technical regulations. A warning will be given to the
driver when the La, max (15m) indicator exceed the upper limits. After 5 times, the
car will be excluded from the meeting and 250 € / car / session will be invoiced, on
behalf of the Spa-Francorchamps circuit, to the relevant serie.
CUSTOMER INFORMATION
INSTALLATION INFORMATION
Company
LOCATION
First name
☐ ENDURANCE BOX NR :
Laste name
☐ ENDURANCE MEZZANINE NR:
Adress
☐ F1 BOX NR :
Number
☐ F1 MEZZANINE NR :
Zip code
☐ OTHER:
City
ON SITE CONTACT
Country
Name
VAT
Mail
Phone
Mobile
Fax
ARRIVING DATE
Mail
PRODUCTS
OPTIONS
We deliver fast internet access from 4MB/512Kb to 100Mb symmetrical on fiber.
Ask us for more information. We can also deliver Voice product with special international rates.
☐ Fast Broadband Connection : 495,00€ +TAX
☐ Optional Pro Version with public static IP,
dedicated bandwith : 250,00 € +TAX
☐ Next Broadband Connection (same customer) :
395,00 € +TAX
☐ Optional PSTN voice connection : 50,00 €
+TAX
Services will be provided after the total invoice amount paid on our bank account.
Payment details : -
Bank transfer : no fee (instructions will follow with confirmation of your order)
Credit card transaction : extra cost 5%
WE WILL CHARGE A 250,00 € DEPOSIT FOR THE MATERIAL GUARANTEE (if needed)
HOLDER'S NAME
CARD NUMBER
EXPIRATION DATE
CVC CODE
ACCEPTANCE BY THE CUSTOMER
DATE:
NAME:
SIGNATURE
SEND ORDER BY FAX : +3242704760 OR BY MAIL : EVENTS@CYBERNET.BE | Page 1/2
Additional technical information
(To be completed by your it manager)
RENT A ROUTER
Do you need a router ?
Yes ☐
No ☐
Yes ☐
No ☐
CONFIGURATION
Are you behind a firewall ?
IP
Mask
Gateway
DNS (Static IP)
Router return (If applicable, to be completed at the end of the event)
Material taken by Name :
Company :
Location / name :
Date & Signature
SEND ORDER BY FAX : +3242704760 OR BY MAIL : EVENTS@CYBERNET.BE
Cybernet S.A. - Rue Pierre Michaux, 59 – B-4683 Vivegnis – Belgium Tel 0032 4 270 47 00 – support@cybernet.be | Page 2/2
Venue Terms and Conditions
The Customer shall ensure that all officials, marshals, stewards and its other officers,
members and their guests attending the Event act in a proper manner and in particular that all
persons driving on the Circuit comply with the rules of the Circuit from time to time notified
by RAC Spa and are in possession of an appropriate and valid driving licence.
A 30km/h speed limit is in force in all areas of the Venue, except the Paddock where a 10
Km/h speed limit is in force. Scooters are permitted on the venue, where the rider holds the
appropriate licence. Mini Moto’s are NOT permitted on site. Passengers are not permitted to
ride on quads, unless the quad bike is specifically designed to carry passengers. Riding on
trailers is strictly prohibited. Tail lifts must be left either up or down.
Unless competing, no persons under the age of sixteen are allowed in the pit lane at the
Venue. Children must be accompanied by an adult at all times.
The Customer must make every effort to ensure that all waste oil is placed in the bunded
containers provided and not the refuse bins, and that all used tyres are removed from the site
for safe and legal disposal. Should RAC Spa deem the efforts to a low standard, then RAC
Spa shall be entitled to charge the Customer for any cost incurred in disposing of such items.
The Customer will regularly monitor and check teams in the paddock and pits to ensure safe
working practices in accordance with the Governing Bodies’ Regulations or guidance notes or
any relevant statutory provision or published guidance which may be imposed from time to
time and any directions from the Events Manager or her deputy.
Particular attention should be given to team fire precautions and fuel storage and to the
general safety of any person within the Nominated Areas, as well as the Paddock & Garage
Rules, which are displayed in every garage.
No marking of the Circuits or Nominated Area will be permitted and for the avoidance of
doubt such surfaces shall include but not be limited to the circuits, the paddock and pit garage
floors.
The Customer agrees that it will use best endeavours to ensure that no hospitality, including
the holding of barbecues, takes place in the Nominated Areas during the events without RAC
Spa’s prior written consent. Race Teams found violating this condition will be subject to pay
immediately liquidated damages of € 1,000 +VAT.
No animals are permitted into the Venue (with the exception of guide, hearing or caring dogs
by prior arrangement).
The Customer shall not, without RAC Spa’s prior written consent, organise or permit firework
displays, discos, concerts, other loud music or any other thing or event which could constitute
a nuisance or annoyance to other persons at or near the Venue.
It is an offence to smoke in enclosed public spaces, work places and company vehicles. As
such the following areas are now No smoking. The Customer can be fined € 750 if they allow
persons to smoke. Individuals will be fined € 450 if caught smoking.
This is enforced by the Local Authority.
• Hospitality Suites
• Race Control (including Race Admin)
• Pit Garages
• Pit Lane
• Shops
• Media Centre
• Medical Centre
• Circuit Offices
And any other temporary structures we allow on site. Racing Festival ® 2012
Règlementation Publicité
La publicité (voiture et vêtements) doit respecter les règlementations du RACB Sport.
Toute publicité ou action promotionnelle ou de relations publiques est sujette à un accord préalable du
comité organisateur.
Toutes les zones du paddock sont exclusivement destinées à une utilisation sportive et non à l’organisation
de relations publiques, de lunches pour les sponsors, de réceptions d’invités, d’espaces réceptifs, etc.
Toute infraction a cette règle sera passible d’une amende de 125 € / m².
Seule une autorisation du comité organisateur peut être prise en considération.
Toute publicité aérienne, toute action publicitaire ou promotionnelle ayant lieu dans l’espace aérien situé
au-dessus du périmètre du circuit est aussi strictement interdite sans une autorisation préalable du comité
organisateur et, le cas échéant, sujet à l’autorisation expresse des autorités locales concernées et de la
Direction Générale Aéronautique.
Toute prise d’images de la course parmi et/ou en dehors des voitures participantes sont soumises à
l’accord préalable de l’organisateur. De même, toutes les images prises et/ou produites lors de l’événement
sont et resteront la propriété de l’organisateur, sauf accord préalable de l’organisateur.
Les productions d’images, retransmission, copies sur internet sont interdites, sauf accord préalable de
l’organisateur.
Tout film télé, photos et similaires pris par les journalistes, photographes et cameramen resteront la
propriété exclusive de l’organisateur/promoteur, sans tenir compte de leur auteur.
L’organisateur/promoteur de la course et ses sponsors institutionnels se réservent le droit d’utiliser les
noms, portraits (photo et télé) et les résultats des pilotes participants au meeting, aussi bien en Belgique
qu’à l’étranger, à des fins promotionnelles et publicitaires, sans avertissement ou paiement.
Les concurrents, leurs représentants et leurs sponsors sont avertis que la loi Belge interdisant la publicité et
le sponsoring sur les produits de tabacs, comme déterminé par le roi le 10.02.1998, est d’application
stricte. Ils doivent donc s’y conformer parfaitement.
L’organisateur, le promoteur, ainsi que chaque personne touchant de près ou de loin à l’organisation de
l’événement déclinent toute responsabilité quant à l’application de ceci comme résultat du premier nommé
et des sanctions qu’il pourrait causer.
Racing Festival ® 2012
Advertising Regulations
The advertising (cars and clothes) must respect the RACB Sport regulations.
Any advertising and promotional action or of public relations must be the subject of a written prior
agreement from the Organising Committee.
All the places allocated in the paddocks are only of sporting vocation, to the exclusion of the organisation
of public relations, sponsors lunches, guests’ reception, hospitality units, etc.
Any infraction of this rule leads to a fine of 125 € per m².
Only a dispensation of the Organising Committee can be taken into consideration.
Any aerial advertising, any advertising or promotional action taking place in the air space located above the
circuit perimeter, is also strictly forbidden without prior agreement of the Organising Committee and is, in
any case, subject to express authorisation of the concerned Local Authorities and the Aeronautics General
Direction.
Any pictures picking up of the race in and/or outside the participating cars are subjected to a prior
agreement from the Organiser. Just as, all the pictures picked up and/or produced on the event are and
will remain property of the Organiser, except prior agreement from this one. The pictures broadcasting,
transmission, copy on internet is forbidden, except prior agreement from the Organiser.
All TV footage, photographs and similar taken by journalists, photographs, cameramen etc. will be the
exclusive property of the race organiser/promoter, regardless of their originators.
Race organiser/promoter and its institutional sponsors reserve the right to use the names, portraits
(photographic and TV) and the results of the drivers participating in the meeting, both in Belgium and
abroad, for promotional or advertising purposes, without notice and without payment.
The competitors, their representatives and their sponsors are warned that the BELGIAN LAW
"FORBIDDING THE ADVERTISING AND THE SPONSORING FOR THE TOBACCO PRODUCTS" as
promulgated by the King on 10.02.1998 is strictly in application. They must so conform to it
perfectly.
The organiser, the promoter as well as any person member by close or by far of the
organisation of the event refuse to accept any responsibility for the application of this as the
result of the first named and possible sanctions they could create.
RACING FESTIVAL ® 2012
PROCEDURES ESSAIS/PRACTICES PROCEDURES
COURSE
ACCES PISTE
ENTREE SORTIE PIT
PIT LANE
LANE
TYPE PIT
LANE
RENTREE PADDOCKS
GRILLE PADDOCKS CT
(PF)
GRILLE PADDOCKS CT
(PF)
ACNN
EAU ROUGE
CHICANE
SOURCE
NEW
Caterham
EAU ROUGE
CHICANE
SOURCE
NEW
Supercar
STANDS F1
CHICANE
SOURCE
NEW
CHICANE
FR 2.0 NEC
STANDS F1
CHICANE
SOURCE
NEW
CHICANE
PROCEDURES COURSES/RACES PROCEDURES
COURSE
PRE GRILLE
ENTREE SORTIE PIT
PIT LANE
LANE
TYPE PIT
LANE
RENTREE PARC FERME
ACNN
EAU ROUGE
CHICANE
SOURCE
NEW
GRILLE PADDOCKS CT
Caterham
EAU ROUGE
CHICANE
SOURCE
NEW
GRILLE PADDOCKS CT
Supercar
STANDS F1
CHICANE
SOURCE
NEW
CHICANE
FR 2.0 NEC
STANDS F1
CHICANE
SOURCE
NEW
CHICANE
Article 4 - Principaux Officiels / Main Officials
FONCTION / FUNCTION
Directeur d'Epreuve / Race
Director
NOM / NAME
Formula Renault
2.0 Northern
European Cup
Pierre Delettre
Werner Aichinger
Bobbe Veldkamp
X
Mc Millan
Motorsport
Caterham
Graduates
ACNN Racing
SuperCar
Challenge
powered by
Dunlop
X
X
X
X
X
Directeur de Course / Clerk
of the Course
Pierre Delettre
Alain Adam
X
Directeurs de Course adjoints
/ Deputy Clerk of the Course
Olivier Jungers
Pierre Wyzen
Jean-Yves Munster
X
X
X
X
X
X
X
X
X
X
X
X
Philippe Lackman
X
X
X
X
Commissaires Sportifs /
Stewards
Marc Mertens
Ronald Barbière
X
X
X
X
X
X
X
X
Commissaire Sportif
Stagiaire / Steward trainee
Loïc Bacquelaine
X
X
X
X
X
X
X
X
X
Commissaires Techniques /
Scrutineers
Xavier Schêne
Keith Marchment
Ralph Weishaupt
Rolf Dorr
Jurgen Baumgartner
Atte Roskam
Johan Rook
Henk de Jonge
Albertjan Uildriks
Bert van Wees
Piet du Burcke
Commissaires de Stands /
Pits Marshals
Roger Briamont
X
X
X
X
Media Officer
Olivier de Wilde
X
X
X
X
Médecin Chef / Chief Doctor
Christian Wahlen
X
X
X
X
Alain Waleffe
Fernand Fohn
Michel Hubert
X
X
X
X
X
X
X
X
X
X
X
X
Marie Charlotte Leduc
X
X
X
X
Christian Monballin
X
X
X
X
David Escribano
X
X
X
X
Nicolas Dauby
X
X
X
X
Claire Dubbelman (NL)
Graeme Smith (UK)
Peter Grondel (NL)
Dick Van Elk (NL)
X
Stewards Chairmans /
Président Collège
Competitors Relation's
Officer
Secretary of the Meeting
Chief Track Marshal
Chief Timekeeping
Chief Rescue
Serie Co-ordinator
X
X
X
X
X
X
X
X
X
X
X
X
X
Appendix 2 - Summary of the penalties enforced by the Clerk of the Course
Art.
10.a.
Object
Crossing the white line of pit road exit box when
leaving pit road
Practice(s)
Race(s)
fastest qualifying time deleted a drive through penalty
Default of a car abandonned not in neutral or with
10.d. the clutch disengaged and with the steering wheel
in place
fastest qualifying time deleted a fine of 250€
10.e Push or pull the car in order to reach the pit-lane
fastest qualifying time deleted exclusion of the race
10.g. Speed limit excess in pit road 1st breach
fastest qualifying time deleted a drive through penalty
10.g. Speed limit excess in pit road 2nd breach
the car will start at the back of a stop & go time-penalty of
the grid
30 seconds
10.g. Speed limit excess in pit road 3rd breach
the driver will be excluded
from the following race
the driver will be excluded
from the race.
10.h &
Overtaking under yellow flag 1st breach
17
10.h &
Overtaking under yellow flag 2nd breach
17
the car will start at the back of a stop & go time penalty of
the grid
30 seconds
10.h &
Overtaking under yellow flag 3rd breach
17
the driver will be excluded
from the following race
10.i. Driver absent to briefing
10.j
No respect of stop&go signal escape road exit
10.k. Any driver who do not respect track limit
10.m Team Climbing on debris fence to celebrate
Car reversed in the pit road under its own power
fastest qualifying time deleted a drive through penalty
the driver will be excluded
from the race.
125€ fine
fastest qualifying time deleted a drive through penalty
a drive through penalty, if
the time sets during the lap of during the last 3 laps: a 25’’
infringement will be deleted. time penalty will be added
to the overall race time.
A fine of 300€
fastest qualifying time deleted a drive through penalty
13.A.h
Jump start standing start - speed excess before the
&
13.B.c. green light rolling start
6
a drive through penalty
13.A.e
Cars with wheels not fitted on the grid after 5'
&
signal
13.B.c.
a drive through penalty
Push an other car
a drive through penalty
Dangerous manœuvre at the start and during first
lap
a drive through penalty
17
Overtaking under safety car procedure 1st breach
17
Overtaking under safety car procedure 2nd breach
17
Overtaking under safety car procedure 3rd breach
18.f
18.d.
19
a drive through penalty
a stop & go time penalty of
30 seconds
the driver will be excluded
from the race.
No stop within the 3 laps for black flag/stop&gotime penalty board
Exclusion of the Meeting
Refuelling outside the pits
start at the back of the grid
Exclusion from the race
Equipment left in the fast lane of the pits
fastest qualifying time deleted a drive through penalty
Refuelling without fire extinghuisers ready to use
fastest qualifying time deleted
a time-penalty of 10
seconds added
Pitstop or refuelling after a “Stop and go" or "drive
through penalty”
fastest qualifying time deleted
a time penalty of 10
seconds added
External help
fastest qualifying time deleted exclusion of the race
Driving more than 3 laps at non-racing speed
fastest qualifying time deleted exclusion of the race
Taking the chequered flag more than once
fastest qualifying time deleted
a time penalty of 30
seconds added
B – 4970 STAVELOT
Route de Malmedy 17
℡
080/88.02.42
080/88.01.39
Le 5 avril 2009.
.
Vos réf. :
Nos réf. :
Votre correspondant : Guy CLOSE
E-mail : incendie@stavelot.be
Objet : Sécurité contre l’incendie- Prescriptions paddocks
Transport et transvasement des matières inflammables :
- la quantité totale transportée ne peut dépasser 240l par unité de transport.
- récipients métalliques d’une capacité maximale de 60 litres et solidement
arrimés.
- présence obligatoire d’un accompagnant équipé d’un extincteur (6 kg poudre ou
6 l mousse)
- pas d’éléments combustibles à proximité de l’hydrocarbure transporté (p.ex.
pneus)
- interdiction de fumer, de produire du feu ; s’éloigner des objets en ignition,
étincelles, soudures…
- les récipients vides ou pleins seront toujours fermés.
- le transport se fera dans un véhicule utilitaire conçu pour le chargement.
- une bonne connexion électrique entre le récipient métallique et la terre avant le
remplissage ou la vidange de ce dernier. Lors de ces opérations les récipients
seront préalablement déchargés du véhicule.
- il est interdit de pénétrer dans la partie chargement d’un véhicule couvert
transportant des liquides inflammables avec des appareils d’éclairages portatifs
autres que ceux qui sont conçus et construits de façon à ne pouvoir enflammer les
vapeurs inflammables qui auraient pu se répandre à l’intérieur.
Si le transport se fait par attelage :
- le véhicule tracteur doit être à même de tracter et freiner la charge.
- les bandages de la remorque seront adaptés au type de sol rencontré ainsi qu’au
vitesses atteintes par le véhicule tracteur.
- le crochet d’attelage et l’attache remorque seront approuvés CE.
- une chaîne ou un câble de sécurité solidaire au timon de la remorque reliera le
crochet d’attelage.
- chaque fût sera arrimé individuellement.
- un commissaire technique ou un juge de faits sera présent durant le temps
d’ouverture des
pompes pour contrôler le respect de ces règles de sécurité et sanctionner en cas de
non respect.
Manipulation de fuel dans le stand :
- pompes à main, pneumatiques ou électriques antidéflagrantes. PAS de batteries.
- présence obligatoire d’un surveillant équipé d’un extincteur et situé à 2 mètres
du refueling.
- vêtements anti-feu pour les personnes situées à moins de 2 mètres.
- veiller à la stabilité et à la mise à la terre des tours de ravitaillement.
- présence obligatoire de produit minéral absorbant dans le stand. Jamais d’eau.
- présence obligatoire de 2 extincteurs ( 6 kg poudre ou 6 l mousse) dans chaque
stand.
Interdiction de fumer ou de flamme nue :
dans toute la zone ceinturant le camion citerne
dans la pitlane, dans les stands et à moins de 5 mètres à l’arrière des
stands.
au-dessus des stands (loges, mezzanines)
Interdiction de bonbonnes L.P.G. :
dans la pitlane, dans les stands et à moins de 5 mètres de l’arrière des
stands.
dans aucun véhicule (autorisé dans les chapiteaux et sous auvents).
Interdiction d’occuper les dégagements :
-
tous les dégagements routiers des paddocks.
le dégagement de 1 mètre de largeur derrière les stands.
N.B. : Autorisé derrière les stands : plateau de camion si baissé.
Banderoles délimitant le stand si aisément franchissables.
Conformité des installations électriques ou de gaz :
-
obligation de respect des normes.
protection des lignes électriques ou conduites de gaz.
Lt. Guy CLOSE,
Chef de Corps f.f.
Paiement du carburant à la pompe Total dans le paddock :
Le paiement du carburant à la pompe Total située à l’intérieur du paddock ne peut
se faire que via carte Visa, Mastercard ou Maestro munies d’une puce
électronique ou via carte prépayée Total en Europe !
Si vous souhaitez que l’on commande un certain nombre de ces cartes prépayées
Total, n’hésitez pas à nous le faire savoir au minimum 2 semaines avant
l’épreuve.
B – 4970 STAVELOT
Route de Malmedy 17
℡
080/88.02.42
080/88.01.39
31 January 2009
.
Your reference:
Our reference:
Your correspondent: Guy CLOSE
Email: incendie@stavelot.be
RE: Fire safety – Paddocks prescriptions
Transportation and transfer of flammable materials:
−
−
−
−
−
−
−
−
−
−
−
−
−
−
−
The total quantity transported may not exceed 240 l per transportation unit.
Metal containers with a maximum capacity of 60 litres and solidly secured.
There must be an accompanying person equipped with a fire extinguisher (6 kg powder or 6 l
foam).
No combustible items near the transported fuel (e.g., tyres).
Metal container properly grounded before filling or emptying. Containers must be unloaded
from the vehicle before performing these operations.
It is forbidden to enter the loaded area of a covered vehicle that is transporting flammable
liquids bearing portable lighting devices, unless they have been designed and built in such a
way so as to make it impossible to ignite flammable vapours that may have spread inside the
area.
No smoking, no flames; stay away from lit objects, sparks, welding, etc.
Containers must always be kept closed, whether they are empty or full.
If the materials are being transported on a trailer:
- The towing vehicle must be capable of towing and stopping the load.
- The trailer tyres must be appropriate for the type of surface the towing vehicle will drive on and the
speeds it will be moving.
- The towing hook and the trailer hitch must be EC-approved.
- A chain or a safety cable attached to the trailer drawbar must connect to the towing hook.
- Each barrel must be secured individually.
- A technical commissioner or a Judge of fact will be present while the pumps are open to ensure these
safety rules are followed and to penalise those who do not comply.
−
Handling fuel in the pit:
−
−
−
−
−
−
Explosion-proof hand, pneumatic or electrical pumps. NO batteries.
A guard equipped with a fire extinguisher must be stationed 2 metres from the refueling zone.
Flame retardant clothing for persons located within 2 metres.
Ensure service towers are stable and grounded at all times.
There must be an absorbent mineral product in the pit. Never water.
There must be 2 fire extinguishers (6 kg powder or 6 l foam) in each pit.
.
No smoking or open flames:
-
anywhere in the zone surrounding the tanker
in the pit lane, in the pits or within 5 metres of the rear of the pits
above the pits (boxes, mezzanines)
No LPG cylinders:
-
in the pit lane, in the pits or within 5 metres of the rear of the pits
in any vehicle (permitted in tents and under awnings)
Keep fire lanes clear:
-
all road fire lanes in the paddocks
the one-metre wide fire lane behind the pits
Note: Permitted behind the pits: Truck deck if lowered
Banners marking the pit perimeter if easy to cross
Compliance of electrical and gas systems:
-
Must comply with standards.
Electrical lines and gas hoses must be protected.
Lt. Guy CLOSE
F.F. Commanding Officer
Payment of the fuel at the Total filling station inside the paddocks
The Payment of the fuel at the Total filling station inside the paddocks will only be accepted by Visa,
mastercard or Maestro smart cards or by prepaid Total cards in Europe !
If you want us to book some of these prepaid Total cards, feel free to let us know at the latest 2 weeks
before the meeting.
B – 4970 STAVELOT
Route de Malmedy 17
℡
080/88.02.42
080/88.01.39
le 24 mai 2008
Monsieur
.
Vos réf. :
Nos réf. : 857 / GCL / JLL
Votre correspondant : Guy CLOSE
E-mail : incendie@stavelot.be
Objet : consignes de sécurité distribution carburants spéciaux
Monsieur,
En plus des prescriptions de sécurité contre l’incendie dans les paddocks, pour la station temporaire de
distribution de carburants spéciaux, c'est-à-dire des carburants autres que de l’essence 98 et 95 octane
ainsi que le diesel ; tout trois disponibles à la station du circuit, je vous demande de respecter les
consignes suivantes :
- Si camion citerne, 1 seul camion de même carburant dans l’enceinte
- * distance de minimum 25 m entre la citerne et la pompe
- * distance de minimum 4 m entre la pompe et le récipient à remplir
- * distance de minimum 25 m entre les camions de différents carburants
- clôturer l’ensemble du site de ravitaillement avec des barrières de type « heras »
- organiser clairement un sens unique de circulation avec une entrée et une sortie bien définies, avec
devant l’entrée une zone d’attente pour respecter la consigne suivante
- un seul équipage dans l’enceinte lors du ravitaillement
- pas de manœuvres dans l’enceinte, un seul sens de circulation
- mise à la terre de l’ensemble du matériel servant au ravitaillement
- contrôle de l’efficacité de la terre par un organisme agréé avant la délivrance de carburant
- éclairage du site lors d’utilisation nocturne
- interdiction d’y fumer, d’y produire du feu, d’y pénétrer avec des objets en ignition, pas
d’étincelles, pas de soudures, …
- ravitaillement autorisé aux conditions suivantes :
ƒ récipients métalliques mis à la terre d’une capacité maximale de 60 litres et solidement arrimés
ƒ présence obligatoire d’un accompagnent équipé d’un extincteur (6 kg poudre ou 6 l mousse)
ƒ pas d’éléments combustibles à proximité de l’hydrocarbure transporté (p.ex. pneus)
Je vous prie d’agréer, Monsieur, l’assurance de toute ma considération.
.
Guy CLOSE,
Chef du Service Incendie f.f.
-
For “special” fuels
min 25m between the tank and the pump
min 4m between the pump and the receptacle to fill
min 25m between the trucks with different kind of fuel
Fences along the fuel area
Only one way for moving, with an entry and an exit
Only one team at a time
Organise a waiting zone
Control by an authorised company
Light during the night
Forbidden to smoke in the area, to produce fire
Jerrycans of max 60L and firmly bounded
One member of the team with fire extinguishers of 6kg-6L
No flammable substances close to the fuel
Parking Form
ule 1 : +/- 900 places
OUT
Villa
Source
Tribune 4000 places
Accès
Tunnel
Chem
Chem
in des Com
in des Com
IN
m issaires
m issaires
Pit Lane
Pit Lane
Accès
Tunnel
FOM FOM
1
2
3
4
5
6
7
8 9 10 11 12
12' 14 15 16 17 18 19
20 21 22 23 24 25
Paddock Brun
26 27 28 29 30 31
32 33 34 35 36 37
38 39 40
IN
Toilettes
Douches
Zone Reservée
Merchandising
Atelier
Atelier
OUT
Parking Médical
Centre
Médical
Tour
Uniroyal
Eau
Rouge
Eau
Rouge
2 1
4 3
6 5
8 7
10 9
11
12
15 14
17 16
19 18
21 20
23 22
25 24
27 26
29 28
31 30
32
33
35 34
37 36
39 38
41 40
42
43
45 44
TROLLEY ROUTE
Podiums ceremonies
Master of ceremonies
A master of ceremonies will be appointed by the RAC Spa to conduct the whole
podium ceremony.
The person in charge of podium ceremonies of each serie can meet him to discuss
the procedure of the ceremony.
Podium ornament
A) Rostrum & dais
The RAC Spa will set a podium background.
The RAC Spa will provide a board with the name of the serie, if the serie does not
have its own board. It will be hung up at the fence in front of the rostrum.
The serie can place a podium background, but it must be made in accordance with
the RAC Spa. Holes are totally forbidden.
Trophies and champagne will be laid out on a single table on one side of the podium.
B) Flags
Olympic games style “flat flags” will be used. There must be a minimum space of 50
cm behind the podium structure for the flag men.
C) Floor
The podium and steps will be covered with green carpet.
D) Storage room
A storage room will be at the series’ disposal to store the trophies.
Anthems
A suitable sound system will be installed so that national anthems (initiated by the
master of ceremony) are clearly heard.
When the champagne shower begins, music will be played. This won’t start until the
trophies presenters have left the podium.
A commentary of the podium ceremony will be broadcasted to the general public.
Trophies
The trophies will be provided by the series coordinator and must show:
- the name of the series;
- the official name of the event;
- the driver’s position
Scenario
Only three persons should be on the podium to present the trophies. Exceptional
circumstances could lead to the master of ceremonies increasing this to four.
No police, bodyguards or non-authorized (by the master of ceremonies) persons are
allowed on the podium.
The masters of ceremonies will inform the TV and public address commentator of the
names of the persons presenting the trophies.
The master of ceremonies will be aside the podium, where the trophies are located.
The persons presenting the trophies will be on the other side. The master of
ceremonies will hand the trophies to those presenting them.
Television
The ideal position for the TV camera is immediately opposite to the podium and at
the same height. There must not be any TV cameraman on the podium, and this,
whatever the circumstances are.
Podium protocol
No one meant to be present on the podium should be missing.The persons have to
come behind the podium about 5 laps before the end of the race.
As soon as the race is finished, they will have to take position on the podium.
When the drivers are on position, the national anthem of the winner will be played in
full.
At the same time, the flags of the first, second and third drivers will be lifted.
Drivers cannot be congratulated before the beginning of the ceremony.
After the national anthem, the prize-delivery will begin immediately, with:
- Mr………….delivering the prize to the winner;
- Mr………….delivering the prize to the second driver of the race;
- Mr………….delivering the prize to the third driver of the race.
Each delivery cannot exceed 10 seconds.
To let place for the champagne shower, everyone must leave the podium.
INTERNAL REGULATIONS FOR THE SPA-FRANCORCHAMPS CIRCUIT 1
To be attached to any agreement for the provision of circuit facilities
I. FIELD OF APPLICATION
1.1.
The purpose of these internal regulations, which relate to the operation of the SpaFrancorchamps circuit, is to:
1°
set the dates and hours during which the
circuit is available;
2°
set the maximum noise limits not to be exceeded by automobiles and motorbikes using the
Spa-Francorchamps circuit;
3°
define how respect for these limits is to assured;
4°
define the penalties to be applied in the event of any breach.
1.2.
They shall apply to any physical person or legal entity having obtained authorisation to use the
facilities of the circuit, by the very fact of such use.
1.3.
They may be amended, without prejudice to the laws and regulations in force and the
provisions of the single permit, required under the terms of the Decree of 11 March 1999
relating to environmental permits.
II. DEFINITIONS
As understood by these regulations, the following definitions shall apply:
LA,eq,part,1hr: the equivalent A-weighted continuous sound pressure level of the noise associated with
the circuit, in decibels, calculated for a time period of one hour.
Corrections for tonal or impulsive noise do not apply to the levels measured within the framework of
these special conditions.
Lden (1 year): Indicator of day-evening-night noise level (one year) as defined in annex 1 of Directive
2002/49/CE of the European Parliament and of the Council of 25 June 2002 relating to the
assessment and management of environmental noise.
LA,max(15m): Maximum individual sound level of vehicles circulating on the track, measured at 15
metres from the middle of the track. Measurements are taken in Laeq,1s.
•
National or International competition: competitive car or motorbike race featuring in the FIA,
ASN, FIM or FMB official calenders
•
Event: Race, including a succession of qualification and training laps taking place over a
period of three days maximum, either Thursday, Friday and Saturday or Friday, Saturday,
Sunday, with the exception of one annual event taking place over four days.
•
Incentive: activities not referred to within the 1st and 2nd bullet points, which take place over a
day or several consecutive days.
FIA: Fédération Internationale de l’Automobile (International Automobile Federation).
FIM: Fédération Internationale de Motocyclisme (International Motorcycling Federation).
ASN: Autorité Sportive Nationale (National Sporting Authority).
The Management: the Management of the Spa-Francorchamps circuit or its delegate.
The Organiser: any physical person or legal entity having obtained authorisation from the
Management to use the facilities of the circuit in a direct manner.
The Promoter: any physical person or legal entity having obtained authorisation from the
Management to use the facilities of the circuit whether in a direct or indirect manner.
III. HOURS AND LIMITS OF OPERATIONAL USE
3.1.
Operational use of the circuit is authorised from 15 March to 14 November on condition of
respect for the authorisations obtained.
Between 15 June and 15 September, no activity is to be organised over two weekends.
No motor sports activity is authorised during the two weeks before the annual Formula 1 event and
until the following weekend, inclusive.
By derogation to the aforesaid, if the Formula 1 Grand Prix must be organised outside the period
between
June 15 and September 15, a single weekend of this period shall be exempt from all activity.
3.2.
Events are limited to :
- 19 days per year for category AE ;
- 36 days per year for category BE ;
- 15 days per year for category CE.
3.3.
Where an activity of category AE, BE, AI or BI takes place on at least three consecutive days,
the following day of activity is a category CI incentive day.
3.4.
Category AI and BI incentives are limited to 30 days per year including a
maximum of 15 days for category AI.
3.5.
Activities must respect the following timetable:
Cat.
National or International
Competition of categories AE,
BE et CE
Other events AE, BE et CE /
Incentives AI et BI
Incentives CI
Operating hours
Week days
WE and public holidays
9am-6pm
9am-6pm
9am-12noon and
1pm-6pm
9am-12noon and
1pm-6pm
9am-12noon and
1pm-6pm
9am-12noon and
1pm-6pm
Activities mean the beginning of the event or incentive, including open or official trials and warm-up
laps.
By derogation to the aforesaid timetable, the passage of tourist buses and of parades of authorised
and licensed vehicles on public roads, and driving very slowly behind a safety car, may also be
authorised by the Circuit, at its complete discretion, outside type AI, BI and CI days between 12noon
and 1pm (the ‘’noise’’ conditions set by the Walloon Government of July 4, 2002 which fixed the
general conditions of use by the establishments to whom the ruling applies of 11 March 1999, relative
to the environmental permit in application during this period).
3.6.
A request for exemption from the events timetable shown in point 3.5 may be submitted to the
Management along with the request for use of the circuit. It must include due reasons and mention
particularly and expressly, the type of vehicle and its level of noise.
At its own discretion and conditions, the Management shall allow or refuse the request for derogation,
taking into account the fact that only 10 events per year may be organised during the timetable of use
specified in section 3.5.,of which 5 events must finish by 10pm. No event may continue longer than
6pm on Sundays.
In all cases, the derogation is solely for one specific event and is only valid for the race of which it is
the subject, as well as the associated free trials and qualification laps of this race alone.
IV. LIMITATION OF NOISE DISRUPTION
Events and incentives are each divided into three categories, defined according to the LA,max(15m) of
the vehicles in motion:
4.1.
Events:
-
Category AT : at least 1 vehicle whose max LA (15m) is above 118 dB(A).
-
Category BT : at least 1 vehicle whose max LA (15m) is above 107 dB(A) and below or equal to
118 dB(A).
-
Category CT : exclusively vehicles whose max LA (15m) is below or equal to 107 dB(A).
Without prejudice to the aforesaid, event organisers and promoters of the series in which they
participate must guarantee, in the matter of noise level, the application of the series technical
regulation to which they are aligned.
4.2.
Incentives :
-
Category AI : at least 1 vehicle whose LA, max (15m) is above 110 dB(A).
-
Category BI : at least 1 vehicle whose LA, max (15m) is above 103 dB(A) and below or equal to
110 dB(A).
-
Category CI: exclusively vehicles whose LA, max (15m) is equal or inferior to vehicles authorised
to drive on public roads and, in all cases, below or equal to 103 dB(A).
By derogation to the preceding subsection, the LA, max (15m) indicator of category CI incentives for
which motorbikes are running is set at a legal maximum equal to 101 dB(A).
V. CONTROLS
Respect for the noise limits set out in point IV is to be assured according to the following procedures:
5.1
Persons designated to carry out the controls (in static and dynamic) :
a) For events:
ƒ The technicians designated by the Sporting Authority (static control).
ƒ The Race Director(s) designated by the Organiser of the event (dynamic control).
b) For incentives :
ƒ The persons designated by the Organiser (static control).
ƒ The circuit’s ‘Security’ Staff or any other person designated by the management of the Circuit (static
and dynamic control).
5.2.
When do the controls take place?
a) For events:
ƒ At the time of the technical inspection of the automobile or motorbike (static control).
ƒ During each lap of the circuit by the automobile or motorbike in free trials, official trials and races
(dynamic control).
b) For incentives :
ƒ Before the automobile or motorbike takes to the track of the circuit (static control).
ƒ During each lap of the circuit by the automobile or motorbike (dynamic control).
5.3.
How are the controls carried out?:
Measurements of sound levels produced by automobiles and motorbikes shall be taken as follows :
- The sound meter measuring system must comply with the requirements set by standards CEI651
and CEI804 for class I machines.
- The measuring system is calibrated at regular intervals using a certified calibrator, and discrepancies
must never exceed 0.5 dB.
- The noise measurement must always be performed outside the automobiles.
- When the noise measurement is taken in static mode, i.e. before the automobile or motorbike takes
to the track of the circuit, it must be carried out in compliance with standard ISO 5130. The
microphone must always be placed at a distance of one metre from the exhaust pipe at a 45° angle,
with the engine running at 75 % maximum authorised rpm. It must always be fitted with its class 1
weather shield.
- When the noise measurement is taken in dynamic mode, i.e. at the edge of the track of the circuit,
while the automobiles or motorbikes pass by, it is to be performed according to the procedures set out
in the single permit of October 4, 2011. The sound meter may be moved by the Management, and
there may be several sound meters.
During incentives, a number must always be placed, at the responsibility of the promoter, on the right
door of the automobile (in 40 X 20 cm numbers) or on the right of the frame or tank of the motorbike
(in 15 cm x 7 cm numbers).
VI. WARNING AND EXCLUSION
6.1.
Events:
6.1.1 If, during the static control referred to in point 5.2.a), the officials referred to in point 5.1.a)
observe that the maximum noise levels not to be exceeded referred to in point 4.1. (as much because
of category type as of technical regulations) have not been respected, they shall prevent the
automobile or motorbike gaining access to the track.
The vehicle or motorbike is authorised to take a second inspection.
If noise limits are not respected, the vehicle or motorbike shall be definitively banned from taking part
in the event.
6.1.2. If, during the dynamic control referred to in point 5.2.a), the automobile or motorbike fails three
consecutive times to respect the maximum noise levels not to be exceeded referred to in point 4.1, (as
much because of category type as of technical regulations) the Director(s) of the race referred to in
point 5.1.a) shall exclude the automobile or motorbike from free or official trials or from the race. This
shall be recorded in the event log as referred to in point 8.2, kept by the Organiser and forwarded to
the Management directly after the event.
6.2.
Incentives :
6.2.1. If, during the static control referred to in point 5.2.b), the persons referred to in point 5.1.b)
observe that the maximum noise levels not to be exceeded referred to in point 4.1. have not been
respected, they shall prevent the automobile or motorbike gaining access to the track.
The vehicle or motorbike is authorised to take a second inspection.
If noise limits are not respected, the vehicle or motorbike shall be definitively banned from taking part
in the event.
6.2.2. If, during the static control referred to in point 5.2.b), the persons referred to in point 5.1.b)
observe that the maximum noise levels not to be exceeded referred to in point 4.1. have been
respected, they shall affix a special sticker to the windscreen of the vehicle or motorbike enabling
identification of the vehicles having successfully passed the control.
6.2.3 If, during the static control referred to in point 5.2.b), performed during category BI or CI
incentives, the persons referred to in point 5.1.b) observe that the maximum noise levels referred to in
point 4.2. have been exceeded, they shall stop the automobile or motorbike and carry out a static
control.
If the automobile or motorbike meets the required standards during the static control, it shall be
authorised to return to the track. However, should it be observed that the automobile or motorbike
exceeds, on three consecutive occasions, the upper noise indicator thresholds for the category in
question during the dynamic control, it shall be excluded from the activity. This shall be recorded in the
log referred to in point 8.1
VII. FINES
7.1.
Events:
7.1.1. The Management shall communicate by registered letter, to the Organiser who does not
respect the event timetable defined in point 3.5. or the derogation referred to in point 3.6., the amount
of the fine due which is fixed at 500 euros per minute of surplus time.
The payment must be made within a period of thirty calender days dating from the aforesaid
notification referred to.
Non-payment in the time period shall mean incurring compulsory interest for late payment calculated
at legal rate.
7.1.2. in the case of an infraction duly stated by the Circuit, in respect to the maximum noise level of
the technical regulation of a series, and after three warnings, where the organiser/promoter shall not
have taken the necessary measures to stop the contraventions, the Circuit shall retain from the
deposit (total: €5.000), the amount of €250 ex-Vat/car in excess per training, lap, or race, without
prejudice for the Circuit to exclude the vehicle in such breach.
7.2.
The incentives :
7,2,1. The Management shall communicate, by registered letter, to the Organiser who does not respect
the timetable hours for incentives as defined in point 3.5., the amount of the penalty owed which is fixed
at 500 euros per minute in excess
7.2.2. Within thirty calender days from the end of the incentive, the Management shall communicate
to the Organiser, by registered letter, a copy of the log referred to in point 8.1. wherein are stated the
date, hour, circumstances and levels of noise in excess which have justified an exclusion of the
automobile or motorbike along with an invitation to pay the amount of penalty imposed.
The amount of the financial penalty is fixed as following:
1. The excess leads to the passage of the day from category C to category B or from category B
to category A: 2.500 euros ;
2 The excess leads to the passage from
C to category A : 5.000 euros.
The penalty is applied, for incentives, when 10 exclusions on the day have been recorded in the log
referred to in point 8.2.
7.2.3.
The payment of the aforesaid amounts must be made within thirty calender days.
The non-payment in the aforesaid period incurs the
Clculated at legal rate.
compulsory payabilty of a late interest fee
VIII. LOG
8.1.
A log is to be kept in the circuit’s ‘Race Control’ offices. A template for this log is given in
Appendix 1. Details are to be recorded in this log of all incentives, and all breaches of authorised noise
levels during dynamic controls of automobiles or motorbikes using the track of the circuit.
This log is to include:
-
the date,
the type of incentives,
the name and contact details of the promoter,
the name and contact details of the person having carried out the static and dynamic
controls,
details of each vehicle having been excluded: vehicle make and/or number assigned,
which must be shown on the right door of the vehicle (in 40 X 20 cm numbers) or on the
body or tank of the motorbike (in 15 cm x 7 cm numbers),
the name of the driver,
all breaches of authorised noise levels observed during dynamic controls over the course
of the day,
any breach of the hours of use.
This log must be completed in all cases, and exclusively by the Security Staff of the Circuit or by any
other person designated by them.
8.2.
An event log, a template for which is given in Appendix 2 of these regulations, is to be kept by
all Organisers of sports events. It is to be forwarded to the Management at the end of the event.
This document must include:
-
the date,
the type of events,
the name and contact details of the Organiser,
the name and contact details of the person having carried out the static and dynamic
controls,
details of each vehicle having been excluded: vehicle make and/or number assigned,
the name of the driver,
any breach of the hours of use.
IX. MISCELLANEOUS PROVISIONS
9.1.
The Spa-Francorchamps Circuit Association wishes to meet the request from our neighbours
for reduction of noise pollution and under all circumstances to reach, for category CI incentives, an
equivalent A-weighted continuous sound level for noise specific to the circuit, over a full period of one
hour (sliding hour) LA,eq,part,1h, below or equal to 55 dB(A) on the measurement scale set by Article 15
of the unique permit of October 4, 2011. In collaboration with the Internal Federations, the National
Sporting Authorities, and the Organisers, the objective is to move towards gradual reduction in noise
emitted by the various types of heat, occurring in the course of events.
With this in mind, the Organisers of events must present their draft schedule for trials and races to the
management at least one month before the event. They will take care to organise the heats in a
harmonious manner according to their level of noise, and will avoid holding the loudest heat at 9.00
am.
Along with the draft schedule, they shall provide, for each heat in the event schedule, the declaration
whose template is to be found in Appendix 3 of these regulations, and which is an integral part thereof.
The declaration shall be signed by the Organiser himself if he is organising the heat, or by the
promoter if the series is being organised by a third party.
9.2. The Management reserves the right to stop any training, trial, race or incentive during which
vehicles exceed the contractually agreed noise level.
9.3. Without prejudice to local regulations in this regard, the use of fireworks and the organisation of
outdoor concerts must be authorised by the Management of the circuit. These are not permitted
except as part of national or international events and are forbidden after 11.00 pm.
9.4.in respect to the prevention of pollution due to the run-off of oil, grease, and other pollutant
products on the paddock tarmac, a state of repair report of these places shall be made before and
after each event. Each soil pollution observed in an irrefutable manner (with supporting photo
evidence), shall be recorded in an exit report and shall be the subject of a compensation penalty bill of
€100 ex-VAT.
CONTACT US
Royal Automobile Club de Spa
Rue Jules Feller, 1
4800 Ensival
Tél. : +32.87.79.50.00
Fax : +32.87.47.49.87
E-Mail : info@racspa.be
www.racspa.be