Let`s Have a Horse Show - Tennessee Walking Horse Breeders` and

Transcription

It 's Sh o w Tim e,
Let 's H a v e a H o r se
Sh o w !
www.FASTwalkingshowhorse.org
FAST Inc. P. O. Box 259  Shelbyville, Tennessee 37162
October, 2009; 2011  V.S.P. & K.P.Z.
It’s Showtime, Let’s Have a Horse Show!
Table of Contents
Introduction, Preface & FAST mission statement……………………… i, ii, iii
Getting Started………………….……………….………………………. 1 - 4
 Who can put on a horse show?
 What kind of horse show should you have?
 When is a good time to have a horse show?
 Where can one have a horse show?
 Why do we want to have a Walking Horse show?
 How do you get started?
Deciding on the Type of Walking Horse Show to Have………………... 5– 6
Liability, Affiliation Organizations & HIOs……………………………..7 - 9
Show Management, Show Officials & Volunteers……….……………. 10-17
General Physical Grounds Layout………....………………...………... .18-20
 Secured Pre-Show Entry Area - Inspection & Warm Up Areas
 Entry Office
 Seating Areas, including special Rail Side Parking
 Parking Areas - Exhibitors & Spectators
Physical Requirements....................................................................................21
Finances and Expenses…………………………….………………….…22-23
The Show Schedule.................................…..………………………….........24
Ribbons, Trophies and Other Awards…………………….………….….25-26
Sponsors and Sponsorships & Projecting Potential Profit……….….…..27-29
Areas of Potential Income...................................................……….……..…30
Post-Show Evaluation ………................…………………………….…......31
Appendix ~ Helpful Information and Actual Samples
Show Manager‟s Check List
Show Manager's Post Evaluation Horse Show Budget Form 1
Officials & Volunteer Comments
Equine Event Liability Insurance 2
Support Request Letter
Payback Methods 3
Show Program Cover
Horse Show Announcers 4
Sample Show Schedules
Horse Show Organists 5
Directions & Map to the Horse Show
Horse Show Photographers 6
Special Sponsor Tickets
Sponsorship Form 7
HIOs
Award Companies 8
State & National Affiliating Assoc.
Show Office Supplies 9
National Walking Horse Groups
Manager‟s Post Show Summary
State & National Horse Councils
www.FASTwalkingshowhorse.org  FAST Inc. P. O. Box 259 Shelbyville, Tennessee 37162  October, 2009; 2011
I would like to Dedicate this manual to my college
Professor, Leonard Johnson, who introduced me to the
world of the Tennessee Walking Show Horse;
And to my parents, who made it possible for me to show
and enjoy many wonderful horses in the show ring.
 
In October 2004, I began working on a horse show "how to" manual to introduce the idea
of developing and putting on a horse show for a foundation in a rural county which was
seeking a way to raise some significant funds. No one on the BOD knew much of
anything about horses and certainly knew nothing about what was involved to put on a
horse show.
That original presentation information is a part of this horse show manual. The show
existed for two years and in that time raised $16,000 clear profit for the foundation from
only two horse shows. It is my hope that this expanded show manual will help others to
realize profitable funds for other charitable groups. However, as in all things, there are
no guarantees your group will be as successful as the foundation was. You could do
better, then again, you could raise less or even lose money. ( I hope someone is asking
why they did not continue to have such a successful show after only two years... Answer
~ the bulk of the people simply stopped working which left all the work to one individual
as the second show date neared. Everyone else only wanted to reap the "benefits and
profits" without doing the necessary work. The individual left to do the work simply told
the others, without their work and help, they would no longer shoulder all the work to put
on the show! ) Remember ~ It takes a "team of people" to put on a horse show!
"It's ShowTime, Let's Have a Horse Show!" or "ShowTime", is provided free of
charge through F.A.S.T, Inc., an independent organization formed with the intent
and purpose of recognizing and advancing all disciplines of the Tennessee Walking
Show Horse. I appreciate their support to me and my efforts, and their desire, to
provide support and encouragement to show managers in their efforts to put on a
Walking Horse Show.
"ShowTime" is available to show management anywhere in the world where it might
enhance the presentation of all disciplines of the Tennessee Walking Show Horse to the
public. Communication is open by FAST to allow a direct link to the horse show
manual on the website of other "horse sites", with the stipulation that the organization
must state in their mission statement, that it recognizes and acknowledges all disciplines
of the Tennessee Walking Show Horse, not just one or two disciplines of this wonderful
equine breed. Anyone unable to copy the manual from the site may write FAST and
request a copy by mail. The only restriction to copy the manual is that the manual be
copied in its entirety, not distorting the intent in which "ShowTime" was written.
Many individuals have graciously sent names of organists, photographers, announcers, etc.
that are included in the "Appendix" of the show manual. I anticipate that "ShowTime"
will always be a "work in progress" and portions will be updated periodically to keep it as
current as possible. I would like to thank my family, friends and a few anonymous
individuals for allowing me to use their personal pictures in this manual.
Vickie S. Penick
Preface
Welcome to the world of horse shows! It is an inexpensive form of
family entertainment in today‟s world, and an activity rooted throughout
history in many different forms to be enjoyed by young and old of all ages,
from toddlers on their stick horse steeds to mature individuals well into
their nineties, and spectators of all physical challenges and abilities. A
horse show event is traditionally an event, that can be enjoyed by all ages
and involve an entire community, working together to provide a means of
raising funds for local charities and organizations.
It brings a community together for several hours over a single day
enjoying a particular breed of horse, or a multi-day multi-breed event,
limited only by the creativity of those individuals collectively working to
put on the horse show. A horse show is time spent enjoying and
appreciating the beauty, mystery and power of the majestic horse. The
days of utilizing four legged horse power are long past, but the magnetic
force of the horse holds strong yet today with all its modern technology.
It is hoped the information within this Manual will be beneficial to those
experienced in organizing horse shows, as well as those inexperienced show
managers learning to develop and organize their first horse show.
Please remember, in all new and old ventures of any kind, there are no
guarantees that any one specific event or venture will be profitable, and
there are no such guarantees intended to be made by the information
contained in this manual. There are numerous variables that can and will
affect a horse show beginning with the weather, location, and date of the
show. Because other organizations referred to within this material have had
one or more profitable horse shows to assist the work of the charities or
organizations, there are countless others that did in fact lose money. Such
an awareness cannot be ignored nor disregarded, but must seriously be
considered and discussed from every possible angle before beginning any
action or commitment by any individual or group to promote a horse event.
There are always new ideas to learn that will improve how something
might be done. The power of the horse and the commitment of individuals
can never be underestimated.
Good Luck and Best Wishes for a beautiful show day…
It’s Show Time!
FAST Inc. P. O. Box 259 Shelbyville, Tennessee 37162
October, 2009; 2011  V.S.P. & K.P.Z.
O u r M issio n Stat em en t
FAST‟s mission shall be to engage in fundraising initiatives to provide
financial support for the advancement and support of the Tennessee Walking
Show Horse in the areas of Education, Equine Welfare, the Promotion and
Preservation of Tennessee Walking Horse Shows and Exhibitions,
Preservation of the Breed and Scientific Research and Development.
The Foundation for the Advancement and Support of the Tennessee
Walking Horse, Inc. is a 501 (C) 3, non-profit, tax deductible foundation set up
to preserve, promote, and protect the Tennessee Walking Show Horse;
established for the benefit of the Tennessee Walking Show Horse and for the
support of Tennessee Walking Horse Shows.
FAST does recognize, acknowledge and support all aspects of the
Tennessee Walking Show Horse.
It is the hope of FAST, by providing access to the “ShowTime” Manual,
Show Manager's Checklist and Resource Appendix, to assist newly formed
show managements with information and tools to better organize and develop
their Tennessee Walking Horse Shows. It is hoped that segments of this
information will also assist experienced show managements by providing
them access to new tools and easier access to information that will help them
continue to better their annual Tennessee Walking Horse Shows.
This being stated, FAST does not endorse, represent, recommend,
warrant ( expressed or implied ), or make any representations about these
companies or any individual's services, including, but not limited to their
reliability, suitability or availability. The lists are to be used and viewed
only as a resource. Any individual or company wishing to add their
information to the resource list may ask for inclusion by emailing or mailing
a letter to FAST. E-mail: kzeis@fastwalkingshowhorse.org.
For more information regarding The Foundation for the Advancement
and Support of the Tennessee Walking Show Horse you may access our website
at www.FASTwalkingshowhorse.org or write us at any time.

 Getting Started 
The importance of planning can never be overstated. Some groups
spend several months or even a year planning and working on developing
their horse show. If you are new to the world of horse shows, let‟s first
spend a few moments considering the basics of who, what, when, where,
why and how in planning a horse show. It will be very helpful to ask the
assistance of a knowledgeable horse person within your community or
group to help as a resource for the group in some of the areas to be
considered with promoting a horse show. Horse shows for multiple breeds
of horses will be referred to, but the purpose of this material is intended to
promote a horse show specifically for Walking Horses. However, most of
this information should be useful for a horse show of any breed of horse,
noting of course the necessary adjustments pertaining to the particular
unique qualities and differences of different horse breeds, such as class
names and the gaits performed.
Who can put on a horse show? Any group or organization can
conceivably have or sponsor a horse show. Schools, charitable
foundations, individuals, community clubs of all kinds and businesses are a
few of the kind of groups known to have promoted horse shows. There are
certainly others.
What kind of horse show should you have? The most common type of
horse show is a one day event. Many of these events are held on a
Saturday. They may be comprised of a single breed of horse to two or
three, or what is called a multi-breed show. A multi-breed show is exactly
as it sounds. It is a show that has classes for multiple breeds of horses.
Keep in mind different breeds of horses will have their particular and
unique requirements which will likely require hiring multiple judges. The
national or different state associations of other breeds can be contacted for
more detailed information pertaining to the respective horse breeds in
which you might be considering.
If this is your first horse show, it would be best to have the simplest
form of horse show, the one day event. Multi-day events should only be
considered after your committee has gained experience over time and has
learned what works best for your area.
When is a good time to have a horse show? Let‟s start by considering
the time of year you should have your show. The weather will play a
factor in this. It makes common sense you will want to have your horse
show at a time of year when you will have the best weather, as most horse
shows are held outdoors. If, however you have an indoor or even covered
facility in your area, you will have more options as to when you can have
your show. But in most cases, your show will be held outdoors.
~2
It is best not to have a show when the temperatures are at their extremes,
such as in the 90‟s or even 100‟s, or when temperatures dip into the 40‟s
and 30‟s by nightfall. Then again, shows have been held with temperatures
in the low 100‟s, high humidity, as well as with snow falling and
accumulating! None of these situations are recommended.
It makes sense to have your show scheduled during the time of year
when your area is most likely to have dry weather. Some parts of the
country have certain times of the year more prone to rain than others and
these months should be avoided, unless of course you have an indoor or
covered facility. You will however, still have the concern of the
participants, both horse and people, before they enter the show arena if the
“warm-up” area is not covered in some manner. A wet, muddy or slippery
surface for even a short period of time has its inherent dangers.
As far as ordinary rain, the „horse show‟ people will likely not hesitate
to fulfill their plans to come and show at your horse show however, your
spectator attendance will be much lower because of the rain. If the rain is
accompanied by lightning, especially in your immediate area, it would be
recommended to have a “rain delay” to allow everyone to seek safe shelter
until the lightning passes or the storm stops. It is appropriate to delay the
start of the show for weather or to allow time for high temperatures or high
humidity to decrease to safer levels. Safety must always come first for
everyone at all times!
This might be a good place to ask the question, can a horse show be
cancelled period due to inclement weather? It is important, especially for a
first time show, not to postpone or cancel the show if at all possible.
However, there are circumstances where safety concerns are high and it is
best to postpone or even cancel the show to a later date. When such a
situation occurs most people will understand and appreciate your caution,
but there will always be a few who will “hold that against you” for future
shows or rescheduling. Your resource person will be of help to you if such
a situation was to arise. For instance, a scheduled show had to be
cancelled due to previous rains and subsequent flooding in surrounding
areas of the state which had made the condition and safety of roads and
bridges uncertain and travel dangerous. (This show was able to be
rescheduled a month later, but had to find a new facility because the
original facility was no longer available during the year.) Remember the
earlier point, there are no guarantees, and Mother Nature has her way,
especially with an outdoor horse show. A worst case scenario rarely
happens, but it should be a vital part of your planning. The safety of
horses, exhibitors and spectators must always take priority when having
and planning your show.
~3~
It is also important to consider other horse shows or events being held
in the immediate or nearby surrounding areas that involve the target breed
of horse. It is not recommended to have one horse show competing with
another in the same area thus lowering the number of horses and exhibitors
attending your show. Information regarding possible nearby horse shows
can be obtained from the affiliating organizations and state associations.
Nor is it advisable to be in conflict with an established community event
and decrease your community attendance. However, in the case of a
county fair, for example, this might enhance your show and is something
that might be considered by the show committee.
Where can the horse show be held? It is important that the show‟s
location be conveniently located to the largest number of horse owners and
trainers whom you will be inviting to your show. Some states have built
facilities specifically for agricultural events. There may also be privately
owned agricultural facilities in your area available for rent to the public, as
well as privately owned stables or farms that have arenas built and space
available to accommodate the needs required for a horse show. Remember
spectators are also the goal, so it is important there be an area around the
show ring to place “bleachers” if none are already present. However, if a
facility is built with the idea of having a horse show or other such type
events, seating should not be a problem.
Be aware that most facilities charge some amount of rental fee for your
usage of the facility on the day of the show, especially if your show will
run beyond daylight hours and requires night time lighting of the grounds
and facility. It may be prudent to ask if you can be given permission to
utilize the facility at least a day or two before the show at no charge in
order to prepare the facility and grounds.
If your group or organization has 501K status (non-profit status), you
may be able to negotiate with the privately owned facility owner to donate
the use of the arena, etc. in return for a legal and appropriate tax deduction
allowance for their donation to your charitable organization or directly to
the charity beneficiary of the horse show. This should first be confirmed
with a certified tax accountant or your local IRS office due to the every
changing tax laws before telling a facility owner you can do this. This has
saved some show committees a great deal of money, freeing those funds to
be used as necessary and made available more funds to the beneficiary
charity, so don't be afraid to ask this of a private facility owner.
Most equine facilities are laid out in such a manner as to be convenient
and spacious enough for horse trailer parking, with the necessary area
required to „warm up‟ and hold the horses before entering the show ring or
arena. It will also be important that the facility‟s track surface be
accommodating to the breed of horse that will be using the show ring and
all the events of the show, thinking of some versatility classes especially.
~4~
A ring that has extremely soft and deep soil or sand is ill equipped to
handle most horse breed exhibitions. A surface that is firm, not overly
hard is more desirable. An all grass surface is acceptable except during
inclement weather. Grass becomes a dangerously slick surface for both
horses and their exhibitors in a rain storm. Even the first bit of dew
common in the fall or spring can make footing treacherous. For this
reason stay away from an all grass show ring track if possible. Many
tracks will be firmly packed, perhaps with small pea size gravel and good
drainage. However, deep gravel tracks are not recommended as they can
potentially cause bruising and other injuries to the horses‟ hooves, ankles
and legs. If you choose a facility made especially for the general horse
population your track surface should be fine. Consulting with a local
person familiar with the Walking Horse, or other intended horse
breeds will be a helpful resource.
Why do we want to have a Walking Horse show? Owners of Walking
Horse owners for numerous years, and those whom are newer owners, are
well aware of the past history of this breed in the show ring. Due to the
efforts of many people working together over years of improved breeding,
regulation changes, and the many people who have discovered the
comfortable ride and loving, gentle manners of this breed, the necessary
changes have come about that make the Walking Horse a horse breed
anyone can be proud to introduce to their community and those families
that might be interested in getting a horse. Times have changed for the
betterment and growth of this grand breed, the Tennessee Walking Horse!
There are some decisions that will need to be considered regarding the
show, as well as the type of Walking Horse show the committee will want
to hold. This again is where consulting with the local horse person who
knows the breed will be invaluable in helping you designate the owners
and trainers to be targeted for the show in order to learn the types of horses
they would be intending to bring to the show, pleasure or performance.
Knowing this information will be important to the planning of the group
and will be discussed at more length in the next section.
How to get started…By this time you will put together a team of
enthusiastic and hard working people to form the show committee. It is
hoped the information that follows will be such as to give you more
confidence and ease in your planning and decision making process. In
some cases committees choose to hire an individual to professionally
manage their horse show. Professional show managers can sometimes be
acquired on an “as needed” consulting basis. It may be more prudent for
some, but developing a horse show is not so complicated of a process that
your group cannot save such an expense and “do it yourself”.
~5~
 Deciding on the Type of Walking Horse Show to Have 
The decision has been made to promote a horse show, but what type of
Walking Horse show is the next decision that must be made. We will discuss
three types of Walking Horse Shows, the Traditional and most common „Rail
Class‟ show, the all Pleasure show and the Versatility show. Knowing the
type of horses the owners and trainers in your area have will help you decide
the type of show you need to sponsor. This information will also help you
determine the kind of class schedule the show will have.
The most common type of Walking Horse show in most parts of the
country is the Traditional type. This show includes classes for both pleasure
and performance horses. It may also include some halter classes, a fun class
such as a "costume" class, and a "stick" class for the very young children.
This kind of show generally has more classes for performance horses than for
pleasure horses. In some state associations, there may be rules regarding the
percentages of classes in the show, such as a requirement to have at least 25%
of the classes for pleasure horses in the traditional show. The affiliating state
Walking Horse association will have this information. They can be of
invaluable assistance to your group/organization in planning your show,
especially when deciding the kinds of classes to have in your horse show. A
list of state associations can be found in the Appendix. This list may not be
complete, as new associations may have been formed and contact information
changed since the list was compiled.
Another kind of show increasing in popularity is the all Pleasure horse
show. This show offers all kinds of classes for only pleasure horses. The
definition of pleasure may simply be defined as “flatshod” horses, although
some classes can be provided for horses wearing a few „pads‟ such as park
performance or show pleasure. Don't forget the "fun classes" such as the
"costume class" or others in a pleasure show. The rules and regulations
pertaining to pleasure classes will be found in the Affiliating Organization‟s
Rulebook. They will differ slightly from one affiliating group to another, as
yet there is not one standard rulebook for Walking Horses as there are for
some other breeds. Hopefully, in the future this will change. Using your
resources such as the knowledgeable local person and state association will be
very beneficial in helping you become aware of the possible affiliating
organizations for your show. These organizations can be of great help to the
committee in its planning of the horse show.
The last kind of Walking Horse show mentioned in this material is the
Versatility show. This type of show is intended to demonstrate the versatile
uses of this talented breed of horse. This show will also include some general
“fun” classes. Most Versatility shows begin early in the day, such as 10 a.m.
and are normally completed in the afternoon. This could possibly mean you
will not need to use night time lighting. We will briefly discuss three types of
Versatility shows, the Rail show, the Timed Events and Dressage.
~6~
 Rail show - This type of Versatility show will include classes that take
place inside a customary show ring as they do in the Traditional and all
Pleasure shows. There will be classes such as driving, costume and
other “fun” classes added to the blend of classes offered and are not
commonly offered in the two afore mentioned type shows. This type of
Versatility show can also be more casual in the dress of the exhibitors
and presentation of the horses in the show ring, if so desired.
 Timed Events - For lack of a better description, this term will describe
a show that includes various types of trail obstacle classes, timed events
such as barrel racing, pole bending, and even jumping classes. Such a
show will require the use of many different kinds of equipment and
additional manpower will be needed to move the equipment around
with efficiency and expediency. Some of the required equipment might
be borrowed from people or businesses in the community or other horse
breeds that regularly utilize such equipment. However, some
committees choose to build some of the needed items and store them
for use in future shows. It may be best to forego such a show until the
group has gained experience and your charity goals been achieved. The
state, affiliation organization and local horse resource person will be
very helpful to the committee in determining this decision.
 Dressage - Dressage is a relatively new usage for the Walking Horse.
However, it is growing with increasing popularity in some parts of the
country. There is some equipment required to set up an arena for
Dressage but not an abundant amount as is in a Timed Event Versatility
show. The state and affiliation organization will again prove to be most
helpful in planning this type of horse show.
Organized competitive “Trail Rides” is another event that can raise
charitable funds. This will not be discussed here, but any of the organizations
below can provide more information on how to set up such an activity.
Never allow inexperience to limit your endeavors. Just remember to plan
wisely, budget wisely and always expect the unexpected.
See App. Res. 1
There are several National Walking Horse organizations that will gladly
offer assistance to groups interested in having a Walking Horse show. A list
of some of these organizations can be found in the Appendix. While again,
not complete, this list should be considered as a helpful resource for further
assistance from within the Walking Horse “industry”. Three such groups are:
 The Foundation for the Assistance and Support of the Show Horse,
otherwise known as “FAST”.  The Walking Horse Owners Association,
better known as “WHOA” and  The Tennessee Walking Horse Breeders
and Exhibitors Association, "TWHBEA". These groups listed do recognize,
acknowledge and support ALL disciplines of the Tennessee Walking Show
Horse in their written and expressed mission statements.
~7~
 Liability, Affiliation Organizations & HIOs 
An enthusiastic nucleus of people has been collected as a committee to
work closely in planning a horse show. It will be important to choose the
Show Chairman or Show Manager, and Show Secretary to help direct the
work of the committee, including preparing the horse show budget. These
responsibilities will be discussed at more length in the next section.
Attention will now be turned to legal type matters. These are rarely
pleasant to think about, but are a very important and necessary next step to the
planning process of the horse show.
Purchasing Liability Insurance for your horse show is strongly
recommended. Is it absolutely necessary? Perhaps not, but any event or
business that deals with the public or leasing a facility of any kind should
always have adequate insurance and protection for any possible accidents.
Always expect the unexpected. One never wishes it, but accidents do happen,
so it is important to be prepared in the event some unforeseen incident were to
happen.
Insurance prices will vary greatly for liability coverage for a single day
event so investigate the coverage and related prices closely. There are
numerous insurance companies that specialize in such event coverage. Then
again, it could be if your group is a formal group/organization you may
already have insurance coverage that would cover this type of event. Your
insurance agent will know this information or be able to assist you in finding a
policy and getting a quote. Some affiliating organizations may also provide
assistance in providing names of insurance agents specializing in this type of
insurance. Several may also be able to provide liability coverage for the horse
show through special arrangements.
See Appendix Resource 2
Most states have passed what is referred to as “Equine Activity Laws”
which protect businesses and individuals from inherent accidents that are
always possible when dealing with horses. The example given is for the state
of Georgia, however, most every state's law reads similar. "Under Georgia law,
an equine activity sponsor or equine professional is not liable for an injury to or the death
of a participant in equine activities resulting from the inherent risks of equine activities,
pursuant to Chapter 12 of Title 4 of the Official Code of Georgia Annotated." However,
such laws should not be relied upon in any part as providing protection in any
manner for your organization if any mishap were to occur at the horse show.
Affiliating Organizations / HIOs (Horse Industry Organization) for a
Walking Horse show are numerous, making this seem somewhat complicated
but it is not. This being said, the committee would be wise to take time and
weigh all the options, researching everything each organization (HIO) has to
offer in the way of assistance in putting on the horse show. There are also
expenses to be considered along with the services each will be able to provide
in helping the horse show become a reality. Always remember, the end goal
~8
is to raise funds for the charity, so keeping any and all expenses to a minimum
is an important part of the decision making process.
The HIO represents a type of legal "protection" for show management
from another perspective and will be discussed below. Affiliating the horse
show with an HIO is strongly recommended. A list of affiliating
organizations both national and state, along with a contact number or email
address, is available in the Appendix. It is important to understand more
about these organizations and discuss some of the advantages, and
„disadvantages‟ related to affiliating the horse show and how it will affect the
horse show and show management.
HIOs are designed to provide show management with a system to
simplify the organization of the horse show. Without getting into any of the
differences among these organizations, it is important to look at some of the
advantages and benefits of affiliating your horse show.
 The HIO will provide the class entry sheets, provide pre-entry sheets
exhibitors will need to make their entries
 It will provide show management with a list of licensed judges and their
contact numbers
 It provides management with judges cards which the judge will need to
officially document their ties for show records and other tools for the judge
 A Rule Book will be part of the show package under which the show
will function and any protests will be governed
 Directional Signs are often included that will help guide people to the
show grounds, although you may choose to make more or even use your
own special designed direction signs
 Judge evaluation forms, as well as protest forms will also be included
for show management, along with a show manager's report back to the
affiliating organization / HIO
 The HIO works with the USDA in the inspection of all horses, thereby
removing any federal liability from show management if any violations
were to be found with any of the entries before or after having shown
{ A very important legal aspect FOR affiliation ! }
 The HIO will assign the proper number of Designated Qualified
Persons ( DQPs ) to the show who will be responsible for conducting
the inspection of all horses prior to and after entering the show ring
 HIOs and many state associations will be able to assist in providing
liability insurance contacts, and in some cases may even provide such
coverage through an agency at an economical cost
 Some maintain or assist in maintaining a national level "point system"
for exhibitors. State affiliating organizations also maintain a "point
system". This enhances the show by attracting more exhibitors.
~9
 Affiliated shows receive free advertising through announcements made
in breed publications or in state organization newsletters on a weekly,
monthly or quarterly basis.
 The HIO can assist show management in selecting a show date not in
conflict with other Walking Horse shows being held in close proximity
to your show.
 Some affiliating organizations, particularly with the state associations,
may even provide some amount of financial assistance or "seed money"
as it is sometimes referred. They may also provide ribbons, etc. to help
with a first time horse show.
What are any disadvantages of not affiliating the horse show with an HIO
or a state association?
First and foremost, if not affiliated with an HIO, Show Management
will be assuming full legal responsibility for any entry which does not comply
with the HPA or Horse Protection Act passed in 1976 which was written for
all horses other than timed event horses. It has become customary however,
to inspect only a few breeds selected by the USDA; but if USDA veterinarians,
or VMOs, were to come to your show and find any horse, even just one, not in
compliance with the federal law, show management would be held fully liable.
Furthermore, the list of other items noted as advantages would be non-existent
if there was no HIO affiliation. Show management would be "on its own".
While the majority of trainers and owners work daily to care for their
horses properly and are successful in being in full compliance with both legal
and humane laws, as is found in life in general, there is always the possibility
there will be some, if but simply one individual at the horse show, that will try
to 'skirt around the laws' for whatever 'edge in competition' is deemed so
"important" that the rules and laws must be disregarded. It is this potential
'one' non-compliant entry that show management should be knowledgeable
and on guard, striving to protect the effort at hand to raise funds for the charity.
As briefly referred to already, the committee will also desire affiliation
with the state or local associations to attract exhibitors that work towards
accumulating Show Points, however, no state association is able to offer the
legal protection of the federal law as is the case with an HIO affiliation.
Affiliation fees vary from one HIO and state association to another as
do the assets that come with affiliation. For this reason it would be wise to
check with your local Walking Horse person (local veterinarians can assist
you in finding someone in the area if no one in the group knows of one) and
ask their help in considering affiliations, or look at the list in the Appendix to
receive direct help from these organizations in your decision process.
Anything worth doing is worth spending extra time and effort to do it
properly. The benefit a horse show can make in providing extra finances for
the charity beneficiary makes it worthwhile to take the extra time and effort to
check things out thoroughly before making any decisions.
~ 10
 Show Management, Show Officials & Volunteers 
As previously mentioned the horse show committee should select show
management officials as soon as possible so that more detailed work and
soliciting /recording donated funds for the horse show may begin. Having the
horse show paid for 100% before the show begins is a key point to making a
profit for the charity! The Show Manager and Show Secretary / Treasurer
(the treasurer can be a different person than the secretary) are especially
important to the planning and development of the horse show. They will most
likely be voluntary positions. We will discuss other show officials, and refer
to other positions that are extremely important, especially on Show Day.
Show Manager - is responsible for the overall organization of the horse
show, including hiring the judge and all the necessary people that must be
hired. They must see that all the required contracts be negotiated, signed and
the necessary arrangements be made. They will handle all the situations that
may come up during the show. They "represent" the management of the show
and as such, see to it that the safety of all show officials is provided for on
show day, as well as have the "final say" to any unexpected decisions that
would need to be made the day of the horse show. This person might also
decide in some instances to consult with others before making a final decision.
That would be their choosing unless the committee has set in writing
differently. Otherwise the show manager will have the final say in any matter.
The show manager may also elect to delegate someone as an "assistant" to be
responsible for the oversight of specific areas of work and keep them abreast
of progress or any unforeseen dilemmas that might arise. They must also
ensure that no show official nor any member of their immediate family
participate in the show as an exhibitor. The show manager should be an
individual that is a good leader, can delegate and possesses good oral and
written communication skills, as well as people skills.
See Check List
Show Secretary - will have the huge responsibility of making sure all
the paperwork is handled correctly, and that all the required information is
recorded properly. They will be the person whom will send the necessary
paperwork to the affiliating organizations / HIOs with which the show will be
affiliated and any IRS forms required. On the day of the show this person will
be kept busy in the "Entry Office", where all the exhibitors will come to make
their show entries and pay any and all fees that will be required.
Generally, the show secretary also assumes the role of the Treasurer.
However, your group might choose to appoint a different person for this task,
or the secretary might appoint someone to be their assistant in this capacity.
Treasurer - will be responsible for collecting all cash and checks the
exhibitors pay as they make their entries. In some cases professional trainers
might be allowed to leave an "open check" in the entry office to be filled out
near the end of the show to reflect the total entries they made throughout the
~ 11
horse show. There might also be "scratches" to be considered. This would be a
case when it was intended the horse would "show", but later for whatever
circumstances the trainer, owner or exhibitor elects not to show and therefore
would not be charged any fees. (This does not include any failed inspections
which do not permit a horse to show. No refund is to be made in such a case.)
Although some committees may elect to pay a “professional show
manager to organize and arrange all that is needed to develop the horse show,
we will not deal with that in this material. There is reason to believe someone
within the committee or community is more that capable of managing the
horse show and all the preliminary work that will lead up to it. It is the goal to
raise money for the charity, thus all expenses should be kept to a minimum.
Volunteers are a very important part of any event! It is impossible to have
a horse show without volunteers willing to donate their time and energies to bring
about a well organized and smoothly run horse show. A horse show is not, nor
should it be an event where one or two people "do all the work" while others
stand around and "watch"! A productive show requires a lot of manpower!
Next we will discuss the different tasks and areas of responsibilities that
will be required of both paid show officials and Volunteers.
~ Entry Office ~
This will be one of the busiest areas throughout the entire show,
beginning with the first entry. Several volunteers will need to be utilized here.
Use a minimum of four, but preferably more, especially before the show
begins to assist exhibitors as they arrive and make their entries for the show as
quickly as possible. The show secretary, treasurer, any assistants to either,
and numerous helpers will be located in the entry office.
It will also be important to have a "Gopher"/”Runner”, working with
the entry office. Speedy all purpose helpers! It is possible to use a few
younger individuals helping with this job, such as teenagers or pre-teens to
add a bit of speed which this task sometimes will require. This job requires
taking class sheets to the DQP area so entries can go through pre-show
inspections and bringing those class sheets of entries passing inspection to the
announcer in center ring in time to introduce the entries and call them to the
ring. There will also be "other things" that will develop during the show that
will need prompt attention that any age person can handle, but fast legs will
come in handy most of the time.
Entries are made and scratched at the entry office. Class sheets are
made from entries as they are transferred from the entry sheets made out by
the exhibitors on the pre-entry sheets located in the entry area. It will be
important to make this a spacious area with shelter provided to protect the
volunteers working here throughout the day from sun or rain, as well as
~ 12
exhibitors as they make their entries or come with questions. Don‟t forget to
have a large quantity of pencils or pens available, too.
Money will also be exchanged in this area, so be sure this can be a
secured area. Use a lock box that is easily handled yet can be secured. Have
plenty of change on hand for exhibitors that bring cash to pay their entry fees.
In most cases, "bad checks" are not prevalent in the horse show community
however local/state affiliation organizations may sometimes keep a list of any
individuals that may make this a bad practice on a regular basis.
~ Center Ring ~
This area is made up of both Volunteers and Paid Officials. Center Ring will
be the "center of attention" throughout the horse show.
Ring Master – works closely alongside the judge, assisting him/her in various
ways such as relaying the gaits called by the judge and other information to
the show announcer; lining the horses up at the end of the class and in some
case they will be asked to quickly inspect each horse in the line up to confirm
each entry has the action devices properly attached or note any other
discrepancy. However, some judges prefer to do this, especially when an
inexperienced ring master is present. The Ring Master may also be asked to
check the entry sheet as each horse enters the ring to see that the correct
horses and number of horses have entered the ring for each class. It is best,
and most helpful, if this person is a "horse person" and has previous ring
master experience. However, it is not a necessity. In a show that has multiple
judges, each judge will have a Ring Master as their assistant.
Ring Secretary - handles the paperwork once it comes to center ring, such as
the entry sheets when the Ring Master has checked the entries. In some cases
it is the Ring Secretary that will check to see that the appropriate horses have
entered each class. They will also record how the class has been tied by the
judge and provide this information to the announcer to present the ties to the
exhibitors. This paperwork will be returned to the Show Secretary at the end
of the horse show.
Show Announcer - will most likely be paid for their services to the show,
however in some cases they may also be a volunteer. The announcer helps
keep the show going at a steady pace, calls the gaits for the entries per the
judge's instructions, and in some respect is a bit of an "entertainer" to the
crowd during times when the horses are not performing. They may provide
information about the horses and even tell light hearted, family type stories or
antidotes. Experience is best, but someone with no experience can get the job
done. There may be some community talent out there waiting to be
„discovered‟.
~ 13
Organist - A horse show organist is both entertainer and the heart of the show.
It isn't a horse show without organ music. The organist provides lively and
upbeat music played to the tempo of the gait requested of the exhibitors by the
judge. It is a very long and tiring responsibility, not done by just anyone who
plays an organ. Experience is a must. It is possible to purchase a CD of horse
show organ music and play this over the speaker system rather than pay for the
services of an organist. Many experienced and popular horse show organists
have a CD that can be purchased for around $20. However, it is advisable to
hire an organist for your show if at all possible. Prices for their services will
vary, as do any expense requirements.
Photographer - A show photographer is more of a courtesy to the exhibitors at
your show, but they are deemed as very necessary by most all exhibitors and are
a great asset to any show. The photographer is in center ring taking photographs
of each exhibitor and their horse as they perform in the ring. Not just anyone has
this skill. It takes experience and talent to know exactly when to „snap‟ the
camera at just the right moment to capture the "perfect moment" of the horse and
rider. There are not a great number of photographers across the country with the
experience or talent to do this specialized job. If none is available near you or
whose services the show cannot afford, it would be acceptable to have someone
to take a photograph of each class winner as it receives its blue ribbon and
perhaps other awards.
Awards Coordinator - has the responsibility to see that all awards ( ribbons
and any trophies ) are in order by class and handed to the correct award
presenters for presentation to entry winners, as well as coordinate the award
presenters before each class. This task will also require time organizing
everything before the show begins as well as coordinating the awards before
each class is lined up and tied. The day before the show they will work with the
treasurer attaching each prize money check or "payback" to each of the ribbons.
This is customarily a volunteer job.
Award Presenters - can be of any age, from children to adults and are nonpaid. It is suggested if children younger than teenagers are used, they should
be escorted by a parent or other adult. It is also important that an adult escort
young children as they present the award to a class winner, due to the fact that
some riders are known not to slow down as they ride to pick up their ribbon or
come to a full stop to accept their award. Some horses may also be nervous in
nature and not stand calmly while the rider is receiving their award from the
presenter requiring alertness and extreme caution be taken while around such
horses. The safety of all award presenters must be kept in mind and all
presenters must be "on watch" and able to move quickly out of the way of a
horse if the need arises. For these reasons, it is not strongly desirable to have
very young children be used as presenters. A horse show will also last several
hours and young children will become restless over time restricted to a small
~ 14
area and required to sit for an extended period of time. It is a good idea to
have several award presenters. Appropriate attire for award presenters can be
casual dress however a more formal, dressed up appearance, especially in the
evening show, adds a touch of "sophistication" to the show.
Gatekeepers - will be needed to "man the gates" to see they are secured
properly. Depending on whether the show ring has one or two gates, two or
more individuals will be required to perform this important job. They will
open the entrance gate on the direction of the announcer at the beginning of
each class and close the gate upon the direction of the judge or ring master
after each entry has entered the ring. They must also be present and attentive
during the class in the event that an exhibitor requests or is granted permission
to be excused from the class by the judge before the conclusion of the class.
~ Other Jobs in General ~
Vocalist - is customarily a local person or group that is invited to sing the
national anthem. This may be a paid but more probably a non-paid job.
Invocation - A local minister or an individual within the organization is
traditionally asked to give the invocation before the show begins.
Flag Horse - It is customary to have the flag brought into the show ring by a
horse/rider before the national anthem is sung and the invocation given and is
a voluntary task. It is appropriate for the Show Manager to call and arrange to
have a trainer or other exhibitor coming to the show to do this. However, it is
also appropriate to ask a local scout troop, Military Guard troop or ROTC, etc.
to present the flag. Involving the community in the horse show as much as
possible will help make the show a draw for the people of the community.
Parking Area Attendants – should be present during the first half of the
show, if not longer, with one person in charge. In some situations spectators
will need to pay admission before parking. In such instances have two or
more attendants responsible for collecting admission. Be sure you have
prepared and have plenty of change available. Numerous attendants will be
needed and will help the spectators to park in the most efficient way to
accommodate the greatest number of cars in a safe manner. Some attendants
should also be present to direct trainers and exhibitors to their specified
parking area. A helpful tip - have attendants give each trailer driver a large
trash bag. It is an inexpensive way to assist with clean up after the show.
Ticket Attendants – should be placed at each entrance to the show ring area,
to take admission money, depending on the layout of the show grounds. It is
helpful to have at least three or four people present at each entrance.
Remember to provide them with sufficient change and a secure lock box for
the money. With this in mind, they need to be capable of making change.
(Try not to offend anyone when being sure they know how to make change –
~ 15
many people today have difficulty making change without a calculator. ) In
order to know that people inside the show area have paid to enter, it is
inexpensive to purchase tickets in rolls with both single and double stubs.
Give each person a ticket or tear one in half, keeping half to count paid
attendance and giving the person the remaining half for proof of their paid
admission. This would help any person that needed to return to their car for
something during the show to show proof of their already paid admission.
Using this method will be helpful to the post show evaluation and summary.
If possible, and as a courtesy and sign of appreciation to the trainers and
exhibitors bringing their horses to the show, allow them to enter with Free
Admission. You might give them a differently colored ticket stub to use
during the post show summary and evaluation process. It is also not
appropriate to charge admission of the judge, DQP, organist, etc. to enter the
grounds. It has been done, but is strongly discouraged. Remember, without
these people you cannot have your horse show.
Clean-Up Crew - No show can happen without these folks! Today society
seems to have become accustomed to "disposable living". The number of
people used on the clean-up crew can be unlimited! The more people used,
the less time it will take to clean the entire grounds! It is not recommended to
use very young children in case of broken glass or cans and whatever else may
have found its way to the ground. Provide a trash bag to those driving horse
trailers. This will prove to be great help in the clean-up process! Place
numerous 55 gal. containers with trash liners inserted to be used as trash cans
throughout the grounds. This will be a big help in cleaning up after the show.
Most people will use a trash can if it is conveniently located to them. Have
several near and around the concession stand areas, bleacher areas and parking
areas. Have two or more people monitor all trash cans during the horse show
and change out any full trash bags as needed. Be sure to leave the facility and
grounds "cleaner than you found it"!
Concession Workers – assist in another means of providing income to the
show. Concession stands on the grounds is a must. Check local laws to be
sure it is allowed or if any special requirements might need to be met in any
respect. The methods of having food and drink on the grounds, and the kinds
possible to have are limited only by the creativeness and manpower to help
with the food preparation and serving. Horse show folks love home-cooked
food like grilled hamburgers and hot dogs, chicken plate dinners and bar-bque, home baked pies and cakes are big sellers as is homemade ice cream!
The band booster club or little league, etc. can be used to man the booth and
the costs and profits be shared between the club and show management. This
will also get more of the community involved in the show. The show
committee should decide if these workers will pay admission to enter.
~ 16
Tractor /Driver - During the course of the show the track surface can become
pitted with ruts, etc. depending on the track surface. For the safety of horses
and exhibitors it is suggested the track be "drug" or redressed midway through
the show to correct any hazardous track surfaces. Arrange to have a tractor
with the appropriate drag equipment, and a driver available during the show.
The equipment and driver might also be used to help prepare the track before
the show. This is often a voluntary service that someone in the community is
more than happy to do. If you have a very poor track, a local contractor might
also donate the use of a large roller and a driver to help pack the track as a
service to the show and community.
EMS or Paramedics - It is strongly recommended that an EMS crew be
present on the show grounds at all times! This is a MUST! Where there are
horses and people, accidents can and do sometimes happen. In large crowds
people can also become ill. In many areas, the local EMS will be more than
happy to be present free of charge. The EMS is often thrilled to be able to be
present to meet the people in the community they serve and permit the public
to know them better, too. However, in some areas this will be a paid service.
It will vary as to the cost, so check. Even if this service must be paid for have EMS present and available on the grounds at all times! NO exceptions!
Water Truck or Small Fire Truck - a water truck or small fire truck will
need to be available to water down dust on the track surface for both the
health and comfort of animals and people. It may be possible to obtain this at
no charge from the local fire department or a local contractor, along with the
driver and manpower to handle the water hose. The local or volunteer fire
department may also be pleased to get to meet the public they serve during
this time. Don't get too much water on the track and make the track muddy!
Show Farrier - It will be necessary to hire the services of a qualified farrier
experienced in applying both flat shoes and a padded package. The horse
consultant or state association group will be able to help you contact a farrier
if you need help. This will likely be a paid task, but will depend on the farrier.
Show Veterinarian - Just like people, horses can become injured and require
medical attention. Talk with the local equine veterinarian. It is best if they
are immediately available on the grounds, however, this may not always be
possible. If not, you will need to make arrangements to have an equine
veterinarian on call to respond immediately in case of any injury that warrants
veterinarian services. In some areas it may be that an equine veterinarian will
be attending the show as an exhibitor and is legally available to administer
any required medical attention. Again, the local horse consultant or state
association may be able to help in acquiring such information.
Decorating Committee - This will be a hard working group of creative
people! It is customary to decorate the center ring. Decorations for center
~ 17
ring need not be elaborate, but simple and attractive evolving around a
"theme". Let creativity bloom and have fun with the decorations! Stay within
the budget though! It is also an excellent idea to have an attractive sign in
center ring identifying the horse show that the first place winners of each class
stand in front of for their "win" shot to be taken. These photos are sometimes
chosen by the exhibitors for advertising purposes for their horse, and also
provide your show free advertising.
The list of volunteers and paid horse show officials may seem long, but
it takes a lot of people and organization to put on a quality horse show. The
importance of a large number of volunteer help from the committee, charity,
organization or the public cannot be underestimated! The key to any event,
including a horse show, is organization. The key person will be the Show
Manager to keep the details coordinated and organized.
The anticipated expenses for the different paid services you will need
for your horse show will be briefly discussed later in this Manual. Always
remember to negotiate as much as possible to get as many services as you can
for free, at a reduced rate or by giving the proper IRS tax donation form to the
contributor if tax laws permit and you have the proper certification/tax status
to allow your group to do such. Once again, be sure to talk with a certified
accountant or local IRS office representative about such first.
Involve the
Community
in as many
ways as
possible!
Never
Underestimate
the Power of
Volunteers!
~ 18
 General Physical Grounds Layout 
A school‟s ball field or even a local farmer or fellow property owner‟s
land may be available and appropriate for the committee to use for the horse
show. Don't forget to learn and understand any necessary insurance details or
requirements they might have. This will help you better know what your
insurance and liability needs will be. Once again, if the facility you will be
using was built for agriculture activities you may not need to be concerned
with much of the information in this section as they may to a large extent
already be determined and need only a few minor adjustments.
Secure Area for Pre-Show Entry, also known as the Warm Up Area This area must be secured in some manner, if only by a "yellow" rope to
designate it as a separate area so not just anyone will wander into it. Entry
into this area is very restricted. Only exhibitors, trainers, grooms and those
permitted by the rules will accompany the horses into this area to be inspected
at the Inspection or DQP Tent, also located in this area. Once an entry has
been inspected it is not allowed to leave this area until it enters the show ring.
Parking Areas – There should be two parking areas, one for Spectators
and a second for Exhibitor / Horse Trailers. As much as possible, keep some
distance between these areas to allow for ample safety of people especially
small children who might curiously want to "see the horses". Permit EMS to
park where they believe provides them the best location for their equipment
and easy access if they need to move quickly.
Entry Office - This area should be conveniently located to the show
ring and DQP station as there will be need to be constant travel between these
two areas before and during the horse show.
Rail Side or Ring Side Parking – If possible, designate an area along
the show ring for rail parking. This is a prime spot for horse show goers and
you will be able to charge more for this special parking. An amount of $20 to
even $30 is not out of the question. If there is a possibility you have a large
space available, it is even possible to allow large RV's to also park along the
rail. $40, $50 or more would be acceptable to charge for these large vehicles.
Spectator Seating - Bleachers will hold a lot of people and are often
available to be used from schools or little league fields to be brought in and
arranged along the rail side. If possible permit people to bring their own
chairs and sit in designated areas for the price of their admission. A hillside is
great for this! Some arenas may provide for “box seat” seating. A box of 4 to
6 seats would be in a box at a cost per seat plus slightly more to reflect the
specialty of such seating. This type seating can be purchased in advance or at
show time. Consult the local horse show person for help in prices in your area.
~ 19
Portable Toilets - If the facility being used was not built specifically for
horse shows or other events, you may need to rent portable toilets. You can
never have too many! Negotiate as good a price as possible and locate them
conveniently on the grounds nearest the majority of people. It is helpful to
locate one or two on the exhibitors' side of the grounds, too. The closer to the
people these areas are located ~ the better! Remember to designate at least two
people to monitor the toilet paper or paper towels and soap during the show.
Concession Stand (s) - Having this area conveniently located near the
seating area may help increase sales. It is not easy passing the aroma of a
freshly grilled hamburger, fresh popcorn or the smell of country ham biscuits
and a slice of homemade pie or cake without stopping to buy that and more!
Be sure to place several trash cans in this immediate area also.
It is important to recall that several areas throughout the grounds will
need to have electricity available. While each area is important, electricity
will be most vital to the DQP tent, Entry Office, Center Ring and the
Concessions Stand(s). In some cases the photographer may also require
electricity to recharge camera batteries, etc. in center ring. It would be
advisable to inquire about such a need when securing your photographer.
It is always beneficial to have lighting provided in as many areas as
possible, especially in parking areas, spectator areas, and the Warm Up area.
Most horse trailers are equipped with their own portable lighting systems, but
an overall well lit grounds is always appreciated and promotes safety.
It may also be necessary to provide a portable Public Announcement
system, or PA system, from which the announcer and perhaps even the organ
can be heard by exhibitors, spectators and if possible the entries waiting in the
Warm Up area. Many organists have a portable system of speakers they often
bring to use. Be sure to check with the organist so any special arrangements
can be made in advance if needed.
~ 20
 A General Show Ground Layout Design 
DQP Tent
_________
Secured Warm Up
Area
________________
__________
Portable
Toilets
________________
Entry
Office
Exhibitor /
Horse Trailer
Center
Ring
Parking
Area
( away from
the general
public as much
as is possible )
Portable
Toilets
Concession
Stand
Spectator
Parking
Area
Rail Side
Parking
Spectator
Seating
Area
Always
Remember ~
SAFETY
FIRST !
Hopefully this example of how a show ground facility might
be laid out will give you some helpful ideas if you must create your
own layout. There are numerous designs and this is merely one. In
this layout you would charge admission upon entry onto the grounds
as cars enter to park.
The important thing to remember, as you arrange the
grounds and facility is ~ SAFETY!
~ 21
 Physical Requirements 
Following is a quick list review of the physical items you will need.
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Show Ring
PA System
Lights for the Show Ring
Lighting for the DQP Tent and Area
Lighting for the Warm Up Area
As much Lighting throughout the Grounds as Possible
Center Ring Structure - may be a gazebo, large tent from a local
funeral home ( it should have covering from sun or weather )
Tables and Chairs - for Entry Office, Center Ring, DQP Station,
Concessions; don't forget all the people that will be in Center
Ring as presenters, etc.
Inspection Area - Rope or similar material to section off a "secure area"
for pre-show entry in the warm up area after inspections
Tent to cover the DQP's work area & Portable Lighting for Tent
Warm Up Area - is included in the above inspection area. This needs to
be a large area that provides ample room for a large number of
horses, people and tack equipment needed to accompany them
Trailer/Exhibitor Parking Section
Spectator Parking Section
Admission / Ticket Entrance
Ring Side Parking Signs - If rail side parking is available, you will need
to section off individual areas along the rail noting the reserved
parking spot. It is helpful to number each spot. Printing on the signs
should be large and highly visible. If a spot is purchased in
advance you might also include the individual or company's name.
Spectator Seating – bleachers or folding chairs for box seats
Restrooms - Portable toilets, although not always comfy, are a must if
no permanent facilities are present. ( Don't forget toilet paper.)
Tent or tents for Concession Stand(s), tables and chairs
Concessions - A great way of raising more funds for your charity! Don't
forget to provide good hospitality by providing food and
refreshments to those working in center ring and in the entry office,
and even the DQP area. Hospitality is an inexpensive way to build a
good reputation and create a foundation for future growth.
Trash Cans with heavy duty liners; give trash bag to each trailer
Tractor with a Farrow to "drag" the track
Water Truck, could be a volunteer fire truck
Hand Held Radios or "Walkie Talkies" - These will be extremely
helpful with communication among your key workers!
~ 22
 Finances and Expenses 
It all comes down to "money". This is the reason for having the horse show.
Especially today, many charitable organizations are in need of more funds to
properly serve the families and individuals they are committed to serve. It
will be very important for the Show Manager and Show Committee to keep a
close and watchful eye on the money donations solicited and received, and the
amount of show expenses paid from these funds.
Some expenses have already been briefly mentioned, but they will be listed
below for a more detailed look at each.
$ Show Expenses ~ Estimated Costs $
Due to the passage of time the costs given have no doubt changed. It will
require research on your part to learn what the current prices are for the areas
listed. Although these costs may be outdated, they will serve to provide an
idea as to what the expenses might be and use as a comparison as you prepare
your working budget. Do your "homework"!
Affiliation Costs:
National Affiliation with HIO .......... will vary
State Association Affiliations ........... generally from $25 to $100
Jobs Requiring Some Possible Payment:
Judge ..................................$ 450 and up; motel room night before and
night of the show, along with gas and food expenses
DQP ..................................... will vary according to HIO used
Announcer ........................... 300 +, and expenses
Organist ............................... 200 +, and expenses
Photographer ....................... will vary greatly, $300 + is a good base
Farrier .................................. 200+ or sometimes free
Show Veterinarian ............... will depend on your area, perhaps free
EMS / Paramedics ............... Free to perhaps an hourly charge
Water Truck / Fire Truck ..... in many areas free
Miscellaneous Items:
Liability Insurance A MUST! ...........$ 200 + ( this will vary )
Decorations ........................................ this will depend on items that
might be donated say by a local florist or nursery vs. purchasing any
Food (for center ring officials) ...........
50 +/Programs ............................................ 300 ( possibly donated )
Horse Show Schedule Flyers .............
40 (a good printer can do this)
Posters for Advertising in Business
Windows ........................................... this can be done on a home
computer free of charge as a donation
Portable Toilets .................................. 300 ( 6 units @ $50 ea )
~ 23
Miscellaneous Expense Items Continued ~
Toilet Paper .............................................$ 36 ( 6 - 12 Big Rolls @ $6 )
Tickets ..................................................... 9 ( one roll of 1000 tickets )
Pens ......................................................... 2 ( 1 dz. @ $2 )
Magic Markers - broad type (signs) ........ 7 ( 2 @ 3.50 ea )
Paper, Note Pads ..................................... 7 ( 1 pk. of 12 )
Poster Board (signs) ................................ 5 ( 1 pk. of 10 white )
or 17 ( 1 pk. of 17 colors )
Trash Can Liners, Heavy Duty ............... 18 ( box of 50 ct. 55 gal. )
Inexpensive Rope (sectioning off areas).. 30 ( 6 rolls of 1/4" x 50 ' )
Postage for Show Flyers ......................... depends on mailing list
Arena Rental/Electricity for Lights, etc... will vary from a couple of
hundred per day and up. This will be a major expense. However, if
the facility is privately owned they may consider accepting a tax
deduction donation for the cost instead.
Note: HIOs will often provide some type of directional arrow signs to mark
the route to the horse show free of charge, so don‟t forget to ask.
Prices listed were received from Bi-Lo grocery store, Home Depot, Staples,
Ace Hardware, and Wal-Mart. Don't leave your shopping until the last minute
~ Shop sale prices to save money! Don't be afraid to ask for donations or
reduced prices from retail stores! Enlist community support.
Before the cost of show ribbons and awards can be considered, you
must know how many will be needed. The show example used was
considered a small one night horse show by many standards. A decision was
made to establish the show as one that an exhibitor or trainer would gladly
drive an extra distance, even from neighboring states to attend. For this
reason, trophies were given for every class winner and eight ribbons were
available for class participants to win in each class to enhance the probability
for exhibitors to take home a ribbon award. Many smaller one night horse
shows only have five placings and no longer give a trophy award with a first
place tie. Making similar decisions are the responsibility of the horse show
committee.
An actual show schedule will be reviewed next to see exactly what will
be needed in the number of awards to be purchased.
~ 24
 The Show Schedule 
The local horse consultant or the state association can help the committee
create a show schedule if necessary. At this stage the committee will have
decided on the type of horse show. Include classes that will tend to have the
most number of entries. Examples of different type show schedules can be
found in the Appendix, but for purposes of calculating costs for ribbons and
awards the reduced view of an actual show schedule below is used.


 1st Annual Walking for Disabilities Horse Show 
To benefit the Colleton Disabilities Foundation
October 29, 2005 at 4:00 pm
1256 Rodeo Drive  Double D Arena  Walterboro, SC
Judge: Honorable _____________
1. Lead Line
2. Weanlings Open
3. Park Pleasure Model Plantation
4. Walking Youth 11 years & under
5. Yearlings Open
6. Lite Shod Western Specialty
7. 2 yr. old Open
8. 15.2 & under Amateur Specialty
9. Park Pleasure Western
10. Ladies Amateur Specialty
11. 3 yr. old Open
12. S.C. Members Only Specialty
13. 4 yr. old Amateur Specialty
14. Show Pleasure Open Specialty
Specialty
15. Youth 12- 17 Specialty
Specialty
16. Lite Shod Youth Specialty
17. Amateur Owned & Trained Specialty
18. Park Pleasure English Specialty
 30 Minute Intermission 
Performance
19. 2 yr. old Amateur
20. Park Performance Specialty *
21. Pony 17 years & under Specialty
22. 3 yr. Old Amateur
23. 15.2 & under Open Canter
24. Men's Amateur Specialty
25. Pickens County Members-Specialty
26. Open Specialty
27. Lite Shod English Specialty
28. Amateur 50 yr. & Older Specialty
29. 4 yr. Old Open Canter
30. Lite Shod Championship Specialty
31. Show Pleasure Amateur Specialty
32. Park Pleasure Championship
33. SCWHA Ladies Aux. Members34. Amateur Championship Canter
35. Grooms Class Specialty
36. Walking Horse Championship
* 2004 was known as Limited
Admission:
Affiliated by:
Adults and children 7 & older $ 5
Children 6 & under Free
National Horse Show Commission, Inc.
South Carolina Walking Horse Association
Class
Entry Fee
Prizes
1
none Ribbons & Medallions to each entry
2-31,33 & 35
$26 $60-50-40-30-20-R-R-R
Contact: Show Chairman
30,32 &34
$36 $70-50-45-40-30-R-R-R
Criss Soard ( 843 ) 555-5555
36
$56 $200-140- 90-70-50-R-R-R
Trophies will be presented to winners in Classes 2 - 36.
~ 25
 Ribbons, Trophies and Other Awards 
Using the show schedule shown on the previous page, let's look at the cost
of the ribbons, trophies and other awards to be given at the horse show.
Remember these prices have varied slightly since they were relevant.
However, this difference should not be substantial.
~ Cost of Ribbons, Trophies ~
A list of award companies are given in the Appendix to aide you in your
search for ribbons and awards. Remember to compare prices and quality
before purchasing your ribbons and trophies, then decide based on your
budget.
Ribbons: style "Carlisle #248" 15" w/ double rosette & 3 streamers
class 1
10
classes 2 - 31, 33 & 35
248
classes 30, 32 & 34
24
class 36
8
290 ribbons @ $2.00 ea.
$ 580.00
Sashes: style "Kingston #326" championship winner
tri-color w/ double rosette
classes 30, 32, 34 & 36
4 @ $6.00 ea
$ 24.00
Back Numbers: ordered in lots of 50 (i.e. 1-50; 51-100; 101-150; 151-200)
200 @ $.31 ea $ 62.00
Shipping and Handling on above
Total on Numbers & all Ribbons
$
26.64
$ 692.64
 
Trophies awarded to all first place winners classes 2 - 31, 33 & 35
31 total @ $12.38 ea.
$ 383.78
Trophies for classes 30, 32, 34 & 36 ( somewhat larger for championship )
4 total @ $23.93 ea.
$ 95.72
Total Cost of all Trophies
$ 498.68
Note: Medallions have been donated to give to each child participating in the
stick horse class. No Cost to the show.
~ 26
~ Special Donated Trophies or "Challenge Trophies ~
Perhaps there are horse people or community clubs or businesses that
would like to present a "challenge trophy" to certain class winners, especially
in the Championship class or classes. These trophies may have a little bit of
"flair" or are "special" in some manner and are given in honor or memory of a
beloved horse, family member or in honor of a unique and special club
member or individual in the community.
Normally, individuals or companies will purchase this type of trophy
themselves. Most of these type trophies must be won a specified number of
times, such as 3 times by the same owner/horse, or whatever is desired by the
donor for the winner to retain permanent possession of the trophy. A
"challenge" trophy would be in addition to the regularly planned trophy if
such is presented to class winners. Those donating the trophy would also be
responsible for keeping the trophy during the rest of the year until a
permanent owner has acquired the right to retain the trophy, unless of course
you or someone on your committee would agree to store the trophy, if the
donor so desires. Most donors will replace the trophy with another one when
the trophy has been 'retired' by an exhibitor or owner.
~ Awarding Cash Prizes ~
Cash prizes are made in the form of a check written by the show treasurer
made payable to "Cash" in the appropriate prize amounts chosen by the show
committee and printed on the show schedule. Checks are most commonly
attached to one of the streamers of the ribbon in advance of the show to save
time. ( stapling the check to the streamer is fine, but try to do so in as
inconspicuous a place and manner as possible)
~ 27
 Sponsors and Sponsorships 
& Projecting Potential Profit
Classes, Ribbons, Trophies and Championship Sashes will be purchased
using Sponsorship donated monies. Sponsorship donations are also the means
to raise the prize money to be awarded. Sponsorship money also provides the
funds to purchase items for the show and cover the necessary expenses of the
show. Excess sponsorship money is then added to the benefit profits of the
show. Remember, all show expenses should be paid for before the show!
The example given below is of the amounts used to project costs and profits
for the actual horse show shown on page 24. Listed are the actual ribbon and
trophy costs, including the shipping amount.
Sponsorship $
$ 00.00
Lead Line Class
(ribbons only required)
31 Regular Classes
Actual Costs
Profit
$ 20.80
$ ( 20.80 )
300.00
200.00
100.00 x 31
3 Championship Classes
325.00
235.00
90.00 x 3
Stake Championship Class
650.00
550.00
100.00
35 Class Ribbon Sponsors
35.00
16.64
18.36 x 35
4 Championship Sash Sponsors
25.00
6.24
18.76 x 4
35 Regular Class Trophy Sponsors
40.00
13.88
26.12 x 31
4 Championship Trophy Sponsors
50.00
24.19
25.81 x 4
~ Entire Class Sponsorship - This would include prize money, ribbons, trophy
and in the championship classes the sash.
Lead Line Class (ribbons only) @ $20.80 total cost ( The show picked up this cost )
31 Regular Classes @ $375.00
Actual Cost @ $230.52
Profit @ $ 144.48 x 31
3 Championship Classes @ $435.00 Actual Cost @ $282.07 Profit @ $152.93 x 3
Stake Championship Class $760.00
Actual Cost
$597.07 Profit $157.93
Regular Class Sponsorships..................$ 3,100.00
3 Championship Sponsorships..............
270.00
Stake Class Sponsorship.......................
100.00
35 Ribbon Sponsorships.......................
642.60
4 Sash Sponsorships.............................
75.04
31 Regular Class Trophy Sponsors......
809.72
4 Championship Trophy Sponsors.......
103.24
Lead Line Class Ribbons......................
( 20.80 )
Projected Profits from Class Sponsorships $ 5,079.80
~ 28
~ All Projected, Known Incoming Monies ~
A National Breed Organization (seed money provided for first time shows)
( note: the organization used no longer provides this )………......$ 1,000.00
A State Association (seed money provided for up-starting shows)..................
500.00
Projected Profit from Sponsorships..................................................................
5,079.80
Projected Admissions ( a low projection of 200 paid admissions @ $5).........
1,000.00
( at the time of this show, the affiliating HIO required that $6 of all entry fees be sent to
the affiliating HIO to cover inspection fees ; for example, 100 regular paid entries @$21
each, 15 championship entries @$32 ea. and 5 stake class entries @$50 ea. would = a profit
of $2,830. The goal was to have 200 entries at this first show! )
Total Projected, Known Income Money $ 7,579.80
( notice NO entry fee monies are included in this projection as
it was not a known amount at the time of the projection )
~ Projected, Known Expenses ~
HIO Affiliation Fee .......................................................................................$ 50.00
( other expenses will come directly from extra $6 added to the entry fee )
Judge .............................................................................................................. 450.00
( local hotel donated a motel room for two nights, Fri. and Sat. )
DQP................................................................................................................
0.00
( local hotel donated a motel room for Saturday night )
Announcer...................................................................................................... 300.00
Organist.......................................................................................................... 250.00
Photographer................................................................................................... 100.00
(mileage fee all that was asked for - hotel donated a room for Sat. night )
Farrier..............................................................................................................
0.00
( came for no fee and no room or expenses were requested )
Show Equine Veterinarian...............................................................................
0.00
( local vet no fee charged - will respond "on call" basis + an equine vet
stated they would be in attendance as an exhibitor and respond if needed )
Miscellaneous Expenses.................................................................................. 871.06
( this includes liability insurance & program printing if not donated )
Back Numbers ( shipping and handling included )........................................ 64.48
Ribbons & Sashes ( shipping and handling included )..................................
628.16
Trophies ( shipping and handling included ).................................................
498.68
Total Projected, Known Expenses
$ 3,212.38
~ 29
 Current Projected Total Profit from the Horse Show 
Projected, Known Income Monies
Projected, Known Expenses
Total Projected Profit
$ 7,579.80
3,212.38
$ 4,367.42
Remember, monies received for Ads sold to be printed in the show program are to be
added to the Profit amount of "Known Income" later when the total is known!

Curious about the results for this actual first
time show?
126 entries ( some horses may have entered more than one class so
counting entries is the best way to look at the horse count)
Profit made for the
charity $ 8,500.00 !
While this was an exciting donation for the charitable beneficiary, especially
considering this was a first time horse show and almost everything went smoothly, it
is no guarantee your first time show will achieve the same success. It is possible your
committee‟s show could do less and again, it might achieve even better success and
raise more donation funds for the charity! Remember your goal - have all monies in
hand to have the show paid for before the date of the horse show!
You may live in an area that has fewer horses, although these numbers might be
considered low in many areas. Then again it could be more entries than would be
possible in other areas. This is why it is very important to know your area and
learn of the exhibitors that you hope will come to your horse show. Make a
personal phone call and send a show schedule along with a personal invitation to
them. Don't forget exhibitors and trainers who live in neighboring nearby states.
The area this particular show was held generally has warm temperatures in the
fall and the weather for this show was perfect. It was a sunny fall day with great
temperatures during the day, although it got very chilly come night fall, which was
not typical! The following year there were six less entries and the show again
produced another large profit for this non-profit foundation.
~ 30
 Areas for Potential Income 
There are several methods to raise funds for your horse
show. Below are just a few. But these by no sense of the
imagination are all the possible methods to raise show funds.
Community
Involvement!
Concessions - the Health Dept. may need to be contacted to learn local codes
or regulations that must be adhered to, so give them a call. Homemade
baked goodies at a horse show and ice cream, grilled hamburgers, hotdogs,
etc. are great money makers at a horse show. Most homemade food is
donated, so the sale of such items would be clear profit to the show.
Rail Side Parking - has already been mentioned. If at all possible allow
some space for this along your show ring.
Camper Hook-Ups - In some cases people will like to bring their RVs to the
show and park for the day. Again, $20 up or more is not out of reason for
this. I would suggest not allowing overnight parking for the first show, as this
will likely effect the arena facility cost as well as the liability insurance expense.
Vendors - at a one day show is also an appropriate idea. There are local
people, businesses, or horse related businesses with tack or other equipment.
For a one day show that lasts most of the day a charge of $30 to no more
than $100 might be appropriate. If any business makes a large donation or
gives a large sponsorship to the show, you might allow them to bring some
of their product to the grounds to display without any extra charge. For
example there might be a local feed store or trailer sales business in the area
that would bring a horse trailer or two or other of their product line to display.
Silent Auction - during the show this is a great way to raise more show funds!
You can solicit items from area businesses and individuals for the auction.
Services, vacations, various items both "horsey" and non-horse related are
great! Have them displayed in a weather safe secure area and frequently
announce from center ring where the auction is and exactly when it will end.
Garage/Yard Sales - are a great way to gain seed money for the show! Every
member of the show committee or organization will have something they
can donate after cleaning out a room, the garage, basement or attic.
Program Ads - to sell for businesses to advertise in the show program is
another great way to generate funds for the show and charity. It is recommended
that larger class sponsors or donors be given a free courtesy ad of a predetermined
size. Specify the size of the ad according to the amount of the sponsorship.
Sell other ads of specified size and price to local businesses or individuals. Most
every community business or organization will be happy to buy an ad in support
of the charity. The program should contain a class sheet of the show and list each
class on a separate page noting all sponsors of the class. It should also include
information pertaining to the charity the show is benefiting as well as information
about the breed.
~ 31
 Post Show Evaluation 
A week or two after the show have a meeting of all committee members and
key local people involved with the horse show to evaluate each area of the show.
Have prepared a short evaluation form for those show officials, such as the judge,
announcer, etc. who were part of the show to enable you to get their comments
and suggestions about the show from their aspect and ways you might improve
those areas. See Appendix. Getting such information verbally is helpful, but
having it in written form will prove beneficial at this later date. List the positive
things and areas of the show that ran smoothly, as well as those that had problems
and will need some kind of future change or improvement.
Perhaps you needed more volunteers in specific areas or fewer in others.
Maybe the trash cans should be placed differently or have additional ones in
some areas. How did clean up after the show go? Have enough toilets? Go over
every small detail of the show while it is "fresh" on everyone's mind. An
assessment of the show will make your next show even better!
Be sure you appointed someone to take pictures of the many different facets of
preparation and work before, during and after the horse show. It will help during
the post show evaluation and serve to preserve the show from a "memory" aspect.
The experience of having your first show will no doubt generate better ideas and
new ways to improve your next horse show.
Never
Underestimate
the Power of
Volunteers!
Involve the
Community in
as many ways
as
possible!
Best Wishes
for a
Wonderful
Show!
FAST does not endorse, represent, recommend, warrant ( expressed or implied ), or make any
representations about these companies or any individual's services, including, but not limited
to their reliability, suitability or availability. The lists are to be used and viewed only as a
resource. Any company wishing to add their information may ask for inclusion by emailing or
mailing a letter to FAST.
October, 2009; 2011  V.S.P. & K.P.Z.
 NOTES 


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 The material for the development of a horse show contained in the manual portion was written by
V.S. Penick. The Show Manager’s Checklist was composed and compiled by K.P. Zeis. Permission has
been granted to F.A.S.T, Inc. to use the manual, Show Manager’s Checklist, and all resources contained
in the Appendix section; and to be made available online to be printed and utilized by show
managements in developing their Tennessee Walking Horse Shows free of charge or for said materials
to be printed and given without charge to show managements requesting these same materials.
Permission has been granted by the authors allowing organizations and individuals whose mission
statements and philosophies respect, recognize and acknowledge all disciplines of the Tennessee Walking
Show Horse, to link to this material on the FAST website. The manual as well as the Show Manager’s
Checklist must be used in its entirety as written. The manual, Show Manager’s Checklist, nor the resource
materials compiled in the Appendix section may be sold by any organization, individual or association.
The lists are to be used and viewed only as resources. The samples contained within the Appendix have
been compiled only as resources in order to aide show managements in creating like manner documents
relevant to their specific horse shows in assisting them with the development of Tennessee Walking Horse
Shows in their area. There are no guarantees expressed or implied nor recommendations, endorsements or
warrants given in any of the aforementioned materials contained herein.
Any company wishing to add their information may ask for inclusion by emailing or mailing a
letter to FAST.
October, 2009; 2011  V.S.P. & K.P.Z.
~ APPENDIX ~
It's ShowTime,
Let's Have a Horse Show!
Show Manager’s Check List........1-7
Show Manager's Post Evaluation
Horse Show Budget Form……… 8
#1
Officials & Volunteer Comments........25
Equine Event Liability Insurance....9
#2
Support Request Letter......................26-27
Payback Methods………………..10
#3
Show Program Cover..............................28
Horse Show Announcers………,,,11
#4
Sample Show Schedules....................29-36
Horse Show Organists..............12-14
#5
Directions & Map to Show....................37
Horse Show Photographers…..15-17
#6
Special Sponsor Tickets.........................38
Sponsorship Form....................18-19
#7
HIOs……………………..….…............39
Award Companies.........................20
#8
State / National Affiliating Assoc......40-43
Show Manager’s Office Supplies..21
Post Show Summary….....22-24
#9
National Walking Horse Groups............44
State & National Horse Councils…..45-54
Horse
Show
Photographers........16,17
State & National
Councils......36-45
FAST
does
not endorse, represent, recommend,
warrant (Horse
expressed
or implied ), or
make any representations about these companies or any individual's services, including,
but not limited to their reliability, suitability or availability. The lists are to be used and
viewed only as a resource. Any company wishing to add their information may ask for
inclusion by emailing or mailing a letter to FAST.
Tennessee Walking Horse Show Manager’s Checklist
 Select a Benefit or Charity to Partner with:_____________________________________
Contact information: _______________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
 Establish a Budget for the Show
See Horse Show Budget Form Appendix 1
 Decide on a date and reserve/affiliate with HIO, State, Regional &/or National Association.
Look at National & State Show Event Calendars to pick your best date.
Date of Show_________________________________________________
HIO: _______________________________________________________
Rulebook ______________________________________________
Affiliate Show __________________________________________
Fees $ ________________________________________________
State Assoc.: _________________________________________________
Affiliate Show__________________________________________
Fee $ _________________________________________________
Regional Association: __________________________________________
Affiliate Show__________________________________________
Fee $ _________________________________________________
National Association: __________________________________________
Affiliate Show__________________________________________
Fee $ _________________________________________________
 Secure a venue, put down deposit, sign contract
Place: _______________________________________________________
Date: _________ Deposit Paid? __________ Amount: $____________
*Attach copy of contract to checklist. Balance due before Show:$____________
 Secure Show Liability Insurance: Agent:___________________________
Fee $_____________________________________________
*Attach Copy of Rider to Checklist
See Equine Liability Insurance Resource List Appendix 2
 Decide on entry fees, grounds fees, inspection fees, payback amounts and method of payback
to
be used.________________________________________________________________
See Possible Payback Methods Appendix 3
 Stall Availability-Contact Information_____________________________
Number_______________________________________________
Cost of Bedding $ _________________________________________
Amount Show will charge for bedding_______________________
Contact Person at Venue__________________________________
-2 Camper Sites-Contact Person at Venue:__________________________________
______________________________________________________
Phone No.______________________________________________
Amenities Available: Water?___ Electricity?___ Waste Dump?___
 Center Ring – Show Theme:__________________________________________
Budget:_______________________________________________
Show Officials: If this is a paid position, put amount agreed upon and date the
contract was signed. Attach copy of contract. If fee is donated you must still enter into a
contract and attach copy of contract. Volunteer positions, check off and put name of
volunteer next to relevant position. Don’t forget contact information.
Hire:
 Judge(s): Name______________________________________
Date Contract Signed ___________ Fee: $ ___________
Est. Travel Expense: $ ____________________
Accommodations: ___________________________________
Contact Information: ___________________________________
 Judge # 2: __________________________________________
Date Contract Signed ___________ Fee: $ ___________
Est. Travel Expense: $ ____________________
Accommodations: ___________________________________
 Judge # 3: __________________________________________
Date Contract Signed ___________ Fee: $ ____________
Est. Travel Expense: $ _____________________
Accommodations: ___________________________________
 Announcer: _________________________________________
Date Contract Signed ___________ Fee: $ ____________
Est. Travel Expense: $ _____________________
Accommodations: _____________________________________
See Announcer Resource List Appendix 4
 Organist: ___________________________________________
Date Contract Signed ___________ Fee: $ _____________
Est. Travel Expense: $______________________
Accommodations: _____________________________________
Contact Information:___________________________________
See Organist Resource List Appendix 5
 Photographer: _______________________________________
Date Contract Signed ___________ Fee: $ _____________
Expenses: ___________ Accommodations:__________________
Contact Information:_____________________________________
See Photographer Resource List Appendix 6
 Scorer, if more than one judge: _________________________________
Date Contract Signed ____________ Fee: $ ____________
Est. Travel Expense: $_______________________
Accommodations: ________________________________________
Contact Info:_____________________________________________
-3 DQP(s) assigned by HIO. Number determined by number of expected horses,
number of sessions and days. # 1 _____________________________________
Date Contract Signed ____________ Fee: $_____________
Est. Travel Expense: $_______________________
Accommodations: ________________________________________
Contact Info.: ____________________________________________
 DQP #2 ____________________________________________________
Date Contract Signed ____________ Fee: $______________
Est. Travel Expense: $________________________
Accommodations: _________________________________________
Contact Info.: ____________________________________________
 Show Veterinarian: __________________________________________
Date Contract Signed ____________ Fee: $ ______________
Contact Info:_____________________________________________
 Show Farrier: _______________________________________________
Date Contract Signed ____________ Fee: $____________
Contact Info:_____________________________________________
Volunteer Positions:
 Show Manager: ______________________________________________
Contact Info: _____________________________________________
 Show Secretary: ______________________________________________
Contact Info: _____________________________________________
 Person designated to check Coggins /Health Papers /USDA & or
HIO Suspension Lists: ________________________________
____________________________________________
____________________________________________
 Three to four entry office workers: _______________________________
__________________________________________________
__________________________________________________
__________________________________________________
 Scribe(s) for judge(s) if doing Versatility timed events: _______________
__________________________________________________
 Ringmaster (One per judge):
________________________________________________
________________________________________________
________________________________________________
 Ring Secretary/Coordinator: __________________________________
________________________________________________
 Paddock Master(s): _________________________________________
________________________________________________
________________________________________________
 Exhibition(s)-Could possibly involve expense of accommodations and stall rental
______________________________________________________
Expense if any: _________________________________________
 Center Ring & Awards Coordinator: ___________________________
________________________________________________
 Ribbon/Award Presenters: ____________________________________
________________________________________________
________________________________________________
________________________________________________
-4 Center Ring Secretary
________________________________________________
 Gate Keeper/Paddock Master: _________________________________
In______________________________________________
Out_____________________________________________
 Protest Committee (Must have three):
_______________________________________
_______________________________________
_______________________________________
 Runners (4): __________________________________________
__________________________________________
__________________________________________
__________________________________________
 Ticket Sales Attendant, At least one per entry gate to Show ground:
________________________________________________
________________________________________________
________________________________________________
*Don’t forget to Supply plenty of Change with Secure Lock Box
 Flag Horse(s): ______________________________________________
________________________________________________
*Have flag(s), pole(s), holster(s) available for opening ceremonies
 Vocalist for National Anthem: ____________________________________
___________________________________________________
 Invocation: ________________________________________________
________________________________________________
 Stall Manager: _____________________________________________
________________________________________________
 Vendor Space Coordinator: ___________________________________
________________________________________________
 Camper Site Manager: _______________________________________
________________________________________________
 Box Seats Chair: ___________________________________________
________________________________________________
 Parking Area Attendant(s): ___________________________________
________________________________________________
________________________________________________
________________________________________________
*Don’t forget to Supply Change if the attendants are to collect for
admission or for parking.
 Center Ring Decorating Chair and assistants: Budget $ ______________
Chairperson: ______________________________________
Set Up Committee: ______________________________________
________________________________________________
________________________________________________
________________________________________________
Tear Down Committee: __________________________________
________________________________________________
________________________________________________
 Clean Up Crew: Chairperson:__________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
-5 Bathroom Monitor for toiletries & supplies: Budget $________________
Chairperson:_____________________________________
Committee: ______________________________________________
______________________________________________
 Publish show date on TWH web sites; notify TWH publications, Walking Horse Report,
The Scoop, Voice, and State Association web site. Put physical address and map with
directional information.
 Put together Class Sheet, put appropriate affiliation logos on sheet, disclaimers etc. Put
physical address on class sheet, phone numbers for information the day of show.
 Post class sheet and directions to show on web site and send to other web sites for
publication.
Sponsorships: Solicit Sponsorships ~ The number and amount of sponsorships will make
your show a success or a financial failure. Contact community businesses, and
politicians for ads &/or sponsorships. Have your show expenses paid for before the
horse show begins! This is of great importance to the success or failure of the show.
 Sponsorship Chairperson: _______________________________________
Committee: __________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
 Letters/Solicitations Mailed
 Phone Calls
 Ads placed
 Personal Visits
Sample Sponsorship form Appendix 7
 Contact Hotel or Motels to secure reduced horse show rate.
 Designate hotel as show headquarters to put judge, organists, etc. negotiate for reduced rate
or free rooms. Show Headquarters: _____________________________________
Contact Info: ____________________________________
 Notify local fire and police of the date of the show and request presence of an ambulance and
EMT’s/EMS. If show is multi day ask for police presence if possible, especially at night.
 Arrange for a Water truck or the Fire Department to be available the day of the show if such
is not part of the rental agreement. The Arena may need to be wet down before and during
the show depending on the arena to keep down the dust for spectators and exhibitors/horses.
 Arrange to have available during the horse show, a tractor with a driver and harrow/drag to
recondition/redress the track ( drug or rolled ) as needed the day of and during the show.
 Class Sheet Copies to hand out weeks before the show.
 Class Sheets at the show - at least 250 available for exhibitors and spectators. Hand out
class sheets/programs at venue ticket gates.
 Programs ~ Some shows produce a program and sell ads in the program. If you chose to do
this you will need to appoint a committee to handle selling the ads and producing the
program. Chairperson: ___________________________________________________
____________________________________________________________________
____________________________________________________________________
 Concessions ~ If the show management is not responsible, make sure the responsible parties
are aware of the date of the show and hours of operation. Get contact information for
responsible party. ________________________________________________________
_____________________________________________________________________
-6 Concessions: If show is responsible put in budget, add chairperson and volunteers.
Chairperson: _______________________________ Budget $ _________________
Committee: __________________________________________________________
_________________________________________________________________
_________________________________________________________________
 Other Fund Raising Initiatives:
 Silent Auction
 ½ & ½ Cash Money Board
 Bake Sale
 Book Sale
 Other _____________________________________________
 Exhibitors Party or Breakfast/Chairperson: ____________________________
Est. Cost $ _____________ Place:___________________________________
 Vendor Rental and Space? Chairperson___________________________________
Est. No. of Vendors: ______ Est. Income? @ $ _______ per space = $ ____________
 Tack Truck/s Contacted:________________________________________________
__________________________________________________________
 Stall Rental/Chairperson:_______________________________________
Est. Expense: $_________________Est. Income: $___________________
 Camping Space Rental/Chairperson: ______________________________
Est. Expense: $_________________Est. Income: $___________________
 Advertising Posters put up around town. Chairperson:________________________
Locations: ________________________________________________________
_________________________________________________________________
 Advertise on web sites:
 TWH publications
 Radio stations
 Local newspapers
 State Publications
 Put out directional signs to show the night or day before the show. Check city or county
regulations about posting signs.
 Procure obstacles for Versatility course, barrels, poles etc. and any timing equipment.
 Center ring tables, chairs and audio equipment: (if not supplied by show venue)
Chairperson_____________________________________ Committee: ____________
___________________________________________________________________
 Tent, table and chairs for DQPs - decide before actual show date where to set up for ease of
Inspection procedure and convenience of DQPs and Exhibitors. If not covered, be sure
there is a tent or canopy with ample space and good lighting made available.
 Make sure HIO affiliation package for Horse Show manager has been received, with preentry class sheets, entry class sheets, judges cards, rule book, etc. at least two weeks before
the show.
 Entry Office set up, decide where, and have tables and chairs for office staff.
 Copier for entry office to provide results to media outlets following show. (if possible)
 Order Pre-Entry Forms at least three weeks before the show if not available in the HIO
affiliation package. Have available for early entries on line if your show has a web site.
 Check HIO affiliation package for judges cards, blank class entry sheets, pre-entry forms,
protest forms, and rule book
 Order Trophies, Back Numbers, and Ribbons for classes and championship classes.
Trophy Expense $ _________________________
Ribbon Expense $ _________________________
Date Ordered: ________________________________________
Received: ___________________________________________
-7 Floral Horseshoes with stands (if needed)
Cost_________________________
Ordered______________________
Received_____________________
See Appendix 8 Ribbon & Award Companies Resource List
 Secure Walkie-Talkies for communication at show. Center ring, show office, paddock
master, DQP station and show manager need one. ( Others as deemed necessary. )
 Designate Winner’s Photo Op area near ring for win shots after class and appropriate signs
and decorations.
  Prepare and set up Show sign for Winners in center ring for photo op
 Office Supplies, petty cash for change, copier,
See recommended list of office supplies Appendix 9
 Purchase heavy duty trash bags and hand out to Trainers, exhibitors, and anyone else who
needs one as they enter the show grounds. This saves work time in after show clean up!
 Decide on payback method and have coupons, check, vouchers, etc. ready before the show.
See list of payback methods Appendix 3
Hope you had a wonderful show but you aren’t quite through. These are the things that you
need to make sure are done after the show.
 Immediately after the show provide all media representatives copies of show results
 Immediately after the show provide state organization show results for high point programs
if not included in media information.
 During and after the show pick up all trash, tie trash bags up and put in designated spot.
*Refer to Clean up Committee
 After show send back to HIO:  copy of class entry forms marked with ties
 judge’s cards  copies of Judges & DQ cards  Judges self evaluation form
 show manager’s Judges evaluation and protest forms.  Any other information and
forms requested for return in your show packet received from your HIO.
 After show send in affiliation results and any other information requests to insure
compliance with affiliation rules of national or state organizations. For example:
WHTA, WHOA, TWHBEA, GWHEA, etc.
 Schedule a post-show meeting with horse show committee, volunteers and charity to
critique show to improve next year. Meeting Location: __________________________
Post-Show Meeting Date & Time scheduled: ________________________________
FAST realizes that every contingency cannot be covered in this list but we hope that the information
supplied here will help any organization or individual to hold a successful horse show. Some of the
information pertains to multi night shows and is not applicable to a one night show. We are very
interested in feedback and if we need to add or amend our check list, let us know by sending an e-mail
to info@fastwalkingshowhorse.org.
FAST does not endorse, represent, recommend, warrant (expressed or implied), or make any representations
about these companies or any individual's services, including, but not limited to their reliability, suitability or
availability. The lists are to be used and viewed only as a resource. Any company wishing to add their information
may ask for inclusion by emailing or mailing a letter to FAST. E-mail: kzeis@fastwalkingshowhorse.org
2010; 2011
Appendix #1
Horse Show Budget ~ Sample
This sample budget gives the Horse Show manager a place to start when they
begin planning their horse show. There are many variables that go into these
figures such as negotiation of the fees paid, arena expense, gate sales, etc. Careful
budgeting will help your show become a success and turn a profit. There are still
no guarantees on making a profit when there are so many variable that no amount
of planning and budgeting can foresee such as weather conditions. Each Show
Manager will have different levels of sponsorship opportunities and in kind
donations. Such things as adding income by selling ads in a program, having a
silent auction, selling bedding, etc. and the cost of such in the expense column
have not been included as that is up to the discretion of the Show. Look for
opportunities to add extra income to your show. Be creative with your money
raising projects, many times it adds excitement to a show and makes it ―stand out‖
from other shows. Good luck and have a great Tennessee Walking Horse Show!
Income:
Entry Fees
(128 X $45.00)
Grounds Fee
(128 X $5.00)
Class Sponsors
32 classes X $200.00
Ribbon Sponsors 32 classes X $50.00
Corporate Sponsors
Gate Fees
Stall rental (if applicable) 50 X $60.00
Total
Expenses:
Prize Money
32 @ $140.00
Arena Rent
Liability Insurance
Judge (Contract Fee plus expenses)
DQP (Fee plus expenses)
Announcer (Fee plus expenses)
Organist (Fee plus expenses)
Ribbons (1st-5th) 32 @ $15.00
Stall fee (if applicable) 50 @ $35.00
Grounds Fee (128 X $4.00)
Miscellaneous Expenses
Total
Profit
$ 5,760.00
$ 640.00
$ 6,400.00
$ 1,600.00
$ 2,500.00
$ 500.00
$ 3,000.00
$20,400.00
$ 4,480.00
$ 1,500.00
$ 1.000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 480.00
$ 1,750.00
$ 512.00
$ 1,500.00
$15,222.00
$ 5,178.00
A good detailed budget will help any show be more profitable. Consider every expense!
Appendix # 2
Equine Insurance Agencies
for Liability Insurance *
Remember, the state organization with which you affiliate your horse show may
also be able to assist you in purchasing economical liability insurance for the show,
so don't forget to ask them if your show can fall under their umbrella or purchase a
rider with the company they use. This can help your show save money. These are
just a few of the many insurance companies who may be able to help you with
equine/livestock liability insurance. You may have a local company that can also
provide your group with liability insurance. You should carefully review the
policies from several companies and the options they are able to provide your
group, as well as the quote they would charge for their service in providing you a
liability policy before the show committee makes a final decision. Ask your
affiliating organizations about the recommended amount of coverage.
Barnes Equine Insurance Agency
P.O. Box 609
Pigeon Forge, TN 37868
www.barnesequine.com
Agent: Joe Barnes 865-654-2700
Agent: Krissy Evans 877-332-2500
Kay Cassell Equine Insurance
147 Wheelock Rd.
Jonesborough, TN 37659
Agent: Kay Cassell 423-612-6970
email: KCas4371@aol.com
800-230-8384
Jones Equine Insurance Agency
1330 Mobley Rd.
Richmond, KY 40475
www.jonesequineinsurance.com
Agent: Bobby Jones 859-893-1097
Agent: Whitney Davis 901-292-5598
Markel Insurance Company
4600 Cox Rd.
Glen Allen, VA 23060
www.horseinsurance.com
Agent: Bill Carrington 615-890-1163
Agent: Holly Liddel Sanders 931-703-0267
Plamp-Keen Livestock Insurance
Shelbyville, TN 37160
www.plampkeen.com
Agent: Dale Martin 931-619-3253
* FAST does not endorse, represent, recommend, warrant ( expressed or implied
), or make any representations about these companies or any individual's services,
including, but not limited to their reliability, suitability or availability. The lists are
to be used and viewed only as a resource. Any company or individual wishing to
add their information may ask for inclusion by emailing or mailing a letter to FAST.
Email: kzeis@fastwalkingshowhorse.org
Appendix #3
Possible “payback” Methods
There are many ways to arrange for a show to give out their payback. We are listing a few for
your convenience. Pick the method that is easiest for your show to handle and track. We highly
recommend that you consult a tax expert about the tax codes and how you should report
premium amounts. If you have used another method that worked for your show please let FAST
know and we will share with other Tennessee Walking Horse Shows.
1. Simply attach a check to the ribbons before the show. 1st place, blue
ribbons, get 1st place money, 2nd place, red ribbons, get 2nd place money, etc.
An assigned person must make out the checks before the show and attach
them to the appropriate ribbons. The ribbon and check are given out to the
appropriate place as the exhibitors leave the ring. This is probably the most
traditional method and requires a secure place to keep the ribbons and
checks as the checks are made out to cash.
2. As the IRS becomes stricter and tax rules tighten, some shows are recording
the ties in each class and then adding up the winnings for each trainer, owner
or exhibitor and mailing them a check after the show. The show must then
send out 1099’s for amounts over $600.00 & over.
3. Some shows attach a certificate or coupon to each ribbon showing what
place the coupon is for and a designated person goes to either the entry
office or a specific place to redeem their coupons before leaving the show.
This method makes sure that there are no outstanding checks coming in
randomly after the show.
4. Some shows may, in an effort to save money and still give payback, give out
the coupons and then when the trainer, exhibitor or owner goes to redeem
the coupon, the amount of payback will be determined by the number of
entries. One method to determine this figure is to take the number of entries;
multiply it times the entry fee and then take 40% of the total for 1st place,
30% for 2nd, 20% for 3rd, and 10% for 4th. A second method is when a class
only has four entries, start payback with the advertised 2nd place money.
This method gives out as payback the total entry fees in each class.
For more assistance contact: kzeis@fastwalkingshowhorse.org
Appendix #4
Horse Show Announcers
The horse show announcer is the "life blood" of the actual show, keeping the
tempo of the show going at a good pace,. They follow the instructions of the judge
as they ask for the desired gaits, entertain and educate the spectators during "down"
times of the show, call the horses to the show ring, make general announcements
needed during the show. Perhaps a keen wit, knowledge of the horses, "gift for
gab", good speaking voice and well organized are words that might describe a
horse show announcer. There are many established announcers, some are
professionals while others do this as a job on the side or "hobby" in their spare
time. This important job is most always a paid job.
Harris Blackwood
Gainesville, GA
678-985-7044
~ none known ~
Gene Frye
Taylorsville, NC
828-632-3205
~ none known ~
Mike Casey
Dothan, AL
334-796-8651 C
334-669-6422 W
bigmike937@gmail.com
( note subject in email )
Rebekah Hall
Nashville, TN
615-495-7346
nashfad@aol.com
Thurman Walden
Unionville, TN
931-728-7909 C
931-409-1581 H
~ none known ~
Tommy Williams
Mt. Pleasant, TN
931-215-0718 C
931-379-9789 H
tkawtk@aol.com
* FAST does not endorse, represent, recommend, warrant ( expressed or implied ),
or make any representations about any company or individual's services, including,
but not limited to their reliability, suitability or availability. The lists are to be used
and viewed only as a resource. Any company or individual wishing to add their
information may ask for inclusion by emailing or mailing a letter to FAST.
Email: kzeis@fastwalkingshowhorse.org
Appendix #5
Horse Show Organists
There are organists across the country experienced providing appropriate music
for horse shows. This list is meant to help you if you are unable to locate one in
your immediate area. Remember this will most likely be an expense that will
require mileage and overnight accommodations, so you need to try to choose an
organist not far from your horse show to minimize expenses.
Stacy Beam
Nashville, TN




Larry Bright
615-419-2950
SWbeam@gmail.com
 has CD's available for purchase
Tyler town, MS
601-876-3654
Connie Dunlap
615-243-7409
Murfreesboro, TN
Brian Perry
931-285-2165
Hampshire, TN
Geri Spaulding
1960 Elbow Ln.
Allentown, PA 18103
Chase A. Williams
123 Greenlawn Dr.
Lebanon, TN 37087
Shannon Perkins
Frankfort, KY
Dewayne Cartee
267-664-0780
champagne43@rcn.com
615-444-9571 or 615-243-7005 & 760-705-0352
cawilliams@charterinternet.com
859-227-5532
musicbyshannon@aol.com
Tuscumbia, AL
256-436-0344
jdcartee87@yahoo.com
Charles Ritchie
901-751-5286
Cordova, TN
Randy Roberts
Apple Valley, MN
Jeannine Jordan
541-905-0108 or 503-481-2726
6426 NE Mast Ave.
Lincoln City, OR 97367
jeannine@promotionmusic.org
~2
Bernie Schweickart
502-366-5726
309 Dogwood Ln.
Louisville, KY
Madeline Griggs
336-969-5338
P.O. Box 636
Rural Hall, NC 27045
madgriggs@windstream.net
Logan Hyatt
Grand Rapids, MI
Adriene Anderson
843-992-2089 or 843-759-2132
Lakeview, SC
Jane & Gene Frye
3550 Church Rd.
Taylorsville, NC 28681
828-632-3205 Jane is the organist.
/ Gene is a great announcer! /
FAST does not endorse, represent, recommend, warrant (expressed or implied), or make any
representations about any company or individual's services, including, but not limited to their
reliability, suitability or availability. The lists are to be used and viewed only as a resource. Any
company or individual wishing to add their information may ask for inclusion by emailing or
mailing a letter to FAST. E-mail: kzeis@fastwalkingshowhorse.org
Appendix #6
Horse Show Photographers
A wonderful talent many of us would love to have but few acquire. Many
successful photographers seem to have a knack for "when" to snap the shutter on
the camera to capture that "perfect" shot of an owner's beloved horse. Many
photographers also charge a mileage fee as well as a show fee, so try to get one in
close proximity to the show. Some only do indoor shows. Many book their shows
a year in advance, so don't give up if you don't make successful contact with a
photographer those first few tries. A photographer is not necessary at a show, but
having one will greatly enhance your show to the owners and trainers you want to
come to your horse show. They can be a valuable advertising tool!
Sid Abernathy Photography
P.O. Box 12
Shannon, MS 38868
662-767-8281 or 662-401-0822
www.sid.photoreflect.com
Photographer ~ Sid Abernathy
Jsid46@bellsouth.net
Equine Images by Kim
E. Bernstadt, KY
606-682-2929
www.equineimagesbykim.com
Photographer ~ Kim Angel
kimberly.angel@live.com
Avalon Photography
3939 W. 50th St., Suite LL02
Edina, MN 55424
952-922-6300
www.avalonphotoinfo.com
Photographer ~ Jolene Bertrand
jolene@avalonphotoinfo.com
Debbie Bush Photography
161 Hub Greer Rd.
Chesnee, SC 29323
864-461-8133
www.debbush.com
Photographer ~ Debbie Bush
debbush@charter.net
Community Photos and Video
309 Oak Circle
Unionville, TN 37180
931-294-5132
 no website 
Photographer ~ Gary Leverette
 none found 
Bradley Dick Photography
1711 Hwy. 130 West
931-581-2202 or 931-205-7035
www.bradleydick.com
Photographer ~ Bradley Dick
Bradley.Dick@yahoo.com
Natasha Douglas Photography
Rt. 1 Box 172A
Ewing, VA 24248
276-445-5545 or 865-585-4083
www.photosbynat.com
Photographer ~ Natasha Douglas
photosbynat@yahoo.com
~2
Dana Doyle Photography
208 E. Pike St.
Cynthiana, KY 41031
859-235-0400 or 859-435-0570
www.danadoylephotos.com
Photographer ~ Dana Doyle
danadoyle@yahoo.com
Jack Greene Photography
P.O. Box 33
Christiana, TN 37037
615-893-3393
www.jackgreene.com
Photographer ~ Jack Greene
jackgreene@comcast.net
Sandra Hall Photography
1230 Shiloh Acres Rd.
Chesterfield, SC 29709
843-623-6652 or 843-409-3588
www.sandrahallphotography.com
Photographer ~ Sandra Hall
info@SandraHallPhotography.com
Jamie McCoy Photography
61 Cantrell Rd.
Corinth, MS 38834
662-808-0323
www.photosbyjamie.photoreflect.com
Photographer ~ Jamie McCoy
 see website to send an email 
Movin' On Up Photography
www.movinonupphotos.com
7111 N. Blue Angel Pkwy., Apt. 8306 Photographer ~ Jennifer Potts
Pensacola, FL 32526
jennpotts2007@yahoo.com
931-205-3493
Tom Oakley Photography
132 Mankin St.
LaVergne, TN 37086
615-213-2931 or 615-347-3835
www.tomoakley.com or pbase.com/tom132
Photographer ~ Tom Oakley
tomandelaine@comcast.net
Shiflet Photography
1035 Greenmont Dr.
Asheboro, NC 27205
336-629-6545
www.dougshiflet.com
Photographer ~ Doug Shiflet
shifletphoto@triad.rr.com
Shane Shiflet Photography
2767 Lazy Pine Rd.
Randleman, NC 27317
336-318-2116
www.shaneshifletphoto.com
Photographer ~ Shane Shiflet
 prefers phone calls, no email 
Photography by Debbie Keough
338 N. Cuyamaca St.
El Cajon, Ca 92020
619-440-6841 or 619-933-2730
www.photosbydebbie.com
Photographer ~ Debbie Uecker-Keough
sortiedu@aol.com
PJ Wamble Photography
1245 Cemetery Rd.
Lewisburg, TN 37091
931-993-7353
www.pjwamble.com
Photographer ~ PJ Wamble
pj@pjwamble.com
~3
Morehead Photography
Murfreesboro, TN
615-585-9992
www.mattmorehead.com
Photographer ~ Matt Morehead
matt@mattmorehead.com
Strictly Photography by Shannon
Alberta, Canada
Cell: 780-202-4740
 no website found 
Breakthrough Photography
Michigan
269-924-7722
 no website found 
Photographer ~Kim Fletcher
Senior Moments Art & Photography www.seniorments.cc
813-503-9923
facebook : Senior Moments Art and Photography
(VA, NC, SC, GA, FL, MD)
Photographer ~ Ford Bond
fbond@earthlink.net
FAST does not endorse, represent, recommend, warrant (expressed or implied), or
make any representations about any company or individual's services, including, but not
limited to their reliability, suitability or availability. The lists are to be used and viewed only
as a resource. Any company or individual wishing to add their information may ask for
inclusion by emailing or mailing a letter to FAST.
E-mail: kzeis@fastwalkingshowhorse.org
APPENDIX # 7-A SAMPLE
Sponsorship Form:  Walking for Disabilities Fall Horse Show
To Benefit the: Colleton Disabilities Foundation P.O. Box 1547  Walterboro, SC 29488
Make checks payable to: Colleton Disabilities Foundation
Please have your check to the address above no later than September 1, 2005.
 Thank you for your generous support ! 


Select Sponsorship Level
Cost
Sponsorship Description and Benefits
____
Corporate Sponsor
$ 5,000
Banner, name announced during all classes and listed as a sponsor
under each class in program, one page ad in program, one reserved
ringside parking space, four admission tickets, & one vendor space.
____
Gold Premier
$ 2,000
Banner, name announced during all classes and listed as a sponsor
under each class in program, one page ad in program, one
reserved ringside parking space and four admission tickets.
____
Silver Premier
$ 1,500
Name announced during all classes and listed as a sponsor under
each class in program, one page ad in program, one reserved
ringside parking space and four admission tickets.
____
Premier Championship
Class
$ 800
____
Premier
$ 500
Name announced during three Championship classes, one half
page ad in program and two admission tickets.
____
Class Sponsor
$ 300
Name announced during that class as sponsor. (please state if you
have a preference to the class sponsored-if possible we will be happy
to do so if class is not already spoken for)
____
Full Page Ad
$ 200
Full page advertisement in program.
____
Half Page Ad
$
100
One half page advertisement in program.
____
Floral Horseshoe
$
80
Floral horseshoe presented to the winner of a championship class.
____
Championship
Trophy Sponsor
$
50
Name announced during one of the four championship classes.
____
Trophy Sponsor
$
40
Name announced during the class.
____
Ribbon Sponsor
$
35
Name announced during the class.
____
Championship
Sash Sponsor
$
25
Name announced during one of the four championship classes.
____
Vendor Space
$
25
Space only, at this time no electricity will be available.
____
Anonymous Donation
____
Silent Auction Item
Name announced as Stake Championship class sponsor, on half page
ad in program, one ringside parking space, and one individual may
assist in awards presentation for the class, if so desired. ( not a child)
$_______
All donations are appreciated. An undetermined size ad to be
used as a filler in the program will thank such donors in general.
Please note with the item if there are any special circumstances to be noted or
required to claim the item won if not given directly to be placed on the table.
Donors will be recognized by a place card with the donated item(s).
Contact Name:_______________________________
Address:______________________________
Phone:__________________________
______________________________
Amount Enclosed:________________
Item Donated:____________________________________________________________________
Donated items will be picked up on or before October 1, 2005.
Appendix #7-B
Sponsorship Form ~ Sample B
1st Annual Carroll County Horse Show
To Benefit the:
Ferst Foundation for Childhood Literacy
P. O. Box 1922
Carrollton, GA 30112
May 15, 2010
Make checks payable to: Ferst Foundation for Childhood Literacy
Please have your check to the address above no later than May 01, 2010.
 Thank you for your generous support ! 

Date:___________________
Sponsor Name:_____________________________________________________
Address:__________________________________________________________
Telephone Number:_________________________________________________
E-Mail Address:____________________________________________________
Sponsorship:
Price
Quantity
Total
Class Sponsor
Championship Class
Stake Class
Trophies
Ribbons
Floral Horseshoe (3)
Silver Sponsorship
Corporate Sponsorship
Donation
Box Seat
$ 000.00
$ 000.00
$ 000.00
$ 000.00
$ 00.00
$ 000.00
$ 0000.00
$ 0000.00
_________
_________
_________
_________
_________
_________
_________
_________
$
__________
___________________
___________________
___________________
___________________
___________________
___________________
___________________
___________________
___________________
___________________
00.00
Total to be Billed
$________________
Silent Auction Donations
Description of Item________________________________________
Estimated Value: $___________________
Special instruction for donated items such as stud fees minimums, etc.
Please make checks payable to:
Mail to:
Name of Horse Show
Address
Address
Volunteer Contacting Sponsor:
______________________________________________________
Volunteer Phone Number
______________________________________________________
Appendix #8
Award Companies
Hodges Badge Company, Inc.
www.hodgesbadge.com
- Two Locations Nationally 1170 East Main Rd.
Email: info@hodgesbadge.com
P.O. Box 1290
Portsmouth, RI 02871
Local: 401-682-2000

3 Chamber Dr.
Washington, MO 63090
Local: 636-239-7340
Toll Free: 800-556-2440  Fax: 800-292-7377
L & M Awards
www.landmawards.com
619 Madison St.
P.O. Box 458
Email: lmawards@gmail.com
Local: 931-684-0010  Fax: 931-684-0011
All Things Equine
P.O. Box 333
Zebulon, GA 30295
www.allthingsequine.com
Email: allthingsequine@aol.com
Local: 770-567-0347
Royal Ribbons and Awards
889 Colloredo Blvd.
Local: 931-685-0110
www.royalribbonsandawards.com
Email: sales@royalribbons&awards.com
FAST does not endorse, represent, recommend, warrant (expressed or implied), or make any
representations about these companies or any individual's services, including, but not limited to their
reliability, suitability or availability. The lists are to be used and viewed only as a resource. Any company
wishing to add their information may ask for inclusion by emailing or mailing a letter to FAST. E-mail:
kzeis@fastwalkingshowhorse.org
These are but a few of the many
companies that can help your horse
show offer economical and beautiful
awards and trophies. Check with
your local awards companies too or
Google equine awards online.
Appendix #9
T en n essee W a lk in g H o r se Sh o w
~ R ec o m m en d ed O ffic e Su pply List ~
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
Horse Show Computer Program- There are many programs available. If you can
obtain one it makes record keeping and scoring much easier.
Copier - make sure it reduces size
1 Ream of Copy Paper
Walkie/Talkies- At least two sets, may need more depending on size of show.
They must be able to set to same channel.
Note Pads 5 x 7 x 1
Note Pads 8 ½ x 11 x 2
Staplers-3 ; Staples 1 box
Stapler Removers - 2
Sticky Notes (1 Pack)
Paper Clips- 1 Box
Highlighters-One per office worker, different colors if practical ( at least 4 )
Pens - 2 to 3 boxes, depending on length of show
Pencils - 1 box of a dozen
Safety Pins - Large and Small
Black Magic Markers - 3
Clip Boards
a. 5 x 7 Size of judges cards, one per judge.
b. 8 ½ x 11 x 1
Alphabetical expandable file-Entry sheets filed by trainer or owner.
File Folders, both Legal & Regular Letter Size
Large Ring Notebook
Calculators with batteries x 3
Scratch Paper
Scotch Tape
Duct Tape
Secure Money Box ( provide this for all areas required to take money )
Petty Cash: Approx. $300.00 // Change -30 ones, 14 - 5’s, 10 - 10’s, and 5 - 20’s
HIO Packet
Pre-Entry Forms for each trainer or exhibitor to fill out ( Have at least 100. )
Entry forms-Number of Trainers and Owners expected at show.
One per class, plus at least 10 extras.
Back Numbers
Class Sheets - Enough to hand out to exhibitors and spectators.
Settle up Sheets to attach to pre-entry forms.
Section #10 Pages 22-24
Show Manager’s Post Show Summary & Evaluation
 Schedule Post Show Meeting for Evaluation of the show. Preferably, schedule this
meeting well before the show is even held. Invite each Chairperson, any
volunteers interested in attending, and any charity beneficiary persons that would
like to be involved and present. Critique each area of the show for ways to improve
it next year.
Date: ______________ Time: ___________ Location: ______________________
 All Media Representatives provided with copies of show results after the show.
 Provide all state associations with show results for their high point programs, and any
other requested information included in packets or otherwise required.
 Trash picked up and Grounds / Facility cleaned according to all venue agreements.
 Send back HIO copy of classes marked with ties, judge's cards and protest forms.
Refer to all information and forms in the show packet received from the HIO.
 Return all Judges Evaluation forms to HIO.
 Send all affiliation forms to any other organizations as required or requested.
 Paid Workers - Expenses for Post Show Evaluation Summary:
Judge(s) Costs: Fee:______________ Travel Expenses:_________________
Fee:______________ Travel Expenses:_________________
Announcer Costs: Fee:______________ Travel Expenses:_________________
Organist Costs: Fee:______________ Travel Expenses:_________________
Photographer Costs: Fee:______________ Travel Expenses:_________________
Scorer (if one needed) Costs: Fee:______________ Travel
Expenses:______________
DQP Costs (if any): Fee:______________ Travel Expenses:_________________
Other Paid Workers (if any):
~2
 Exhibitor Party / Breakfast Expense: ________________
 Office Supply Expenses: _________________
 Sign Supply Expenses: __________________
 Bathroom Supply Expenses: ________________
 Advertising Expenses: ________________
 Printing Expenses, show schedule & other: __________________
 Decorating Expenses: ________________________
 Other Miscellaneous Expenses: ________________
 Concessions Expenses: __________________
Profit: __________________
Revenues: ___________________
Loss: __________________
 Admissions Expenses, includes trash bags: ___________ Revenues: _____________
Profit: __________________
Loss: __________________
 Box Seat / Rail Side Parking Expenses: ______________ Revenues: ______________
Profit: __________________
Loss: __________________
 Stalls, if a multi-day show: Expenses: _______________ Revenues: ______________
Profit: __________________
Loss: __________________
 Camping Space Rentals, if a multi-day show:
Expense: ____________________
Revenues: _______________
Profit: __________________
Loss: __________________
 Vendor Revenues: ____________________
 Total Sponsorship Revenues: __________________ Payback Total: _______________
Unused Payback Monies: _________________
 Award Expenses: Ribbons: _____________ Trophies: _______________
Floral Horseshoes: _____________ Special Ribbons: ________________
Back Numbers: ___________________ Other: _________________________
Profit: __________________
Loss: ____________________
 Program Printing Expenses: ________________ Ad Revenues: ___________________
Profit: __________________
Loss: __________________
~3
Total Revenues: _________________
Total Expenses: _________________
Profit
End Result for the Show ~
$ _________________
Loss
Proceeds to Beneficiary,___________________________, $______________________
Post Show Evaluation Notes:
Section #11 Page 25
Show Manager's Post-Show Evaluation Form for
Officials / Volunteers
Post-Show Evaluation
Date the Show was Held ____________
Your Job or Title____________________
Please, to the best of your ability answer the questions below in all constructive
honesty. We want our show to grow in the years to come and are interested in learning
areas that need improvement or changes, and ways to make those corrections or
additions if economically possible. Thank You for your time, your dedication, hard
work, and your service to the show and our charity!
The Entire Show Committee
 Please describe your duty as you understood it to be when it was presented to you.
______________________________________________________________________
______________________________________________________________________
 Did there seem to be any difference in what was actually required of you?________
If so, please describe the differences.________________________________________
______________________________________________________________________
 What, if any suggestions would you have to improve anything in your area of
responsibility(s)?________________________________________________________
______________________________________________________________________
 Is there anything that Show Management could have done to have made the job
being asked of you more efficient or your time spent working more productive?_____
If so, explain. __________________________________________________________
______________________________________________________________________
______________________________________________________________________
 Any Suggestions or Comments in General will be appreciated._________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________


APPENDIX Section 12 - Support Letters Pg. 26-27
1
st
Annual Walking for Disabilities Fall Horse Show 
to Benefit the
Colleton Disabilities Foundation
P.O. Box 1547

Walterboro, SC 29488
March 17, 2005
Dear Supporter,
The Colleton Disabilities Foundation is excited to bring our first annual fall horse show
to Walterboro and the people of Colleton County on October 29, 2005. The show is to be
held at the Double D Arena at 1256 Rodeo Drive and will begin at 4pm.
The show is being held as a fund raising event for the Colleton County Board of
Disabilities & Special Needs. The Foundation was formed to provide financial assistance
to the Colleton County Board of Disabilities & Special Needs in providing services for
those in our county that are unable to provide for themselves, or are in need of daily
assistance. Young and older citizens alike benefit from the services provided. A
brochure is enclosed to further inform you about the Disabilities Foundation and the
assistance it provides to consumers with disabilities and special needs in this community.
The Walking for Disabilities Horse Show has the potential to assist the disabled in
Colleton and the families in the area by becoming a source of revenue to provide better
services, while offering families in the area a source of fun and entertainment. But we
need your help.
We have enclosed a ―Sponsorship Form‖ for your review. The show will be attended by
people within the community and throughout South Carolina. The Sponsorship form
explains the different benefits provided as a result of your generous support. You will
also notice we will be having a silent auction during the show. Items auctioned will be
those donated to the Foundation. Ads will also be taken to be placed in the horse show
program.
This is our first show from which we expect to learn and grow in order to better the show,
and provide greater benefits to our sponsors each year. We sincerely ask you to give
serious consideration to assist us with this fundraising event, so with your generous
support we can ultimately better serve those with disabilities and special needs in
Colleton County. I will be contacting you in the next few weeks regarding your support
and to answer any questions you may have. Remember your support is tax deductible.
The Foundation is a non-profit organization.
With Sincere Thanks for Your Support,
Criss Soard, Fund Raising Committee
Colleton Disabilities Foundation
APPENDIX Section 12-B - Support Letters
1st Annual Carroll County Horseshow
to Benefit the
Carroll County Ferst Foundation
For
Childhood Literacy
P. O. Box 1922
Carrollton, Georgia 30112
May 15, 2010
January 08, 2010
Dear Supporter,
Horse shows have historically been a way for communities to get together to appreciate and celebrate
the majestic horse and participate in a social and philanthropic event. Competitors, volunteers &
spectators come together and enjoy a day of equine activities and community togetherness. Our show
will have a stick horse class so that the 5 & under kids can strut their stuff and use their imagination in
the show ring. There will also be a class for anyone to bring their horse and enjoy competing. Help us
with your donation achieve the following goals.
The show is serving as a fundraiser for the Carroll County Ferst Foundation for Childhood literacy in
Carroll County by providing one free, brand new, age appropriate, hard back book mailed to month to
all children registered for the program until they reach their fifth birthday. At a cost of $36 per child per
year, the program is currently serving over 2600 Carroll County preschoolers at a total cost of nearly
$100,000 a year. Population estimates tell us that there are currently over 7,000 children in the county
who are between the ages of )-5. The goal of the Ferst Foundation is to be able to service all these
children with monthly free books to promote early literacy and future school success.
The Carroll County Ferst Foundation for Childhood Literacy is excited about bringing its first annual
horse show to the people of Carroll County and West Georgia. The event will be held at the Franklin
Arena in Franklin,
The Carroll County Community Action Team (CAT) is affiliated with the Ferst Foundation for
Childhood literacy, which is the licensed representative in the state of Georgia for Dolly Parton’s
Imagination Library. The Dollywood Foundation has gathered a group of reading and pre-school
experts to select sixty books which comprise the total library for the children. All books are age
appropriate. The Ferst Foundation orders the books from the Dollywood Foundation and then mails
them to the registered children in Georgia. The Ferst Foundation also provides the Leap Into Books
supplements, which are the parent/caregiver materials mentioned above. This program cost about
$100,000.00 a year to maintain in Carroll County.
We have enclosed a ―Sponsorship Form‖ for your review. The show will be attended by people within
the community and from throughout Georgia. The Sponsorship form explains the different benefits
provided as a result of your generous support.
We sincerely ask you to give serious consideration to assist us with this fundraising event, so with your
generous support we can ultimately more completely serve the preschool children of Carroll County.
Someone from CAT will be contacting you in the next couple of weeks regarding your support and to
answer any questions you may have. The Ferst Foundation is a 501 © 3 organization.
With Sincere Thanks for Your Support,
Martha Freeman-FERST Committee Chair/,
Kathy Zeis-FWHEA Horse Show Chair
APPENDIX SECTION #13 -Program Cover
Sample Pg. 28
Please take notice: both the National Horse Show Commission and
currently, the TWHBEA Assisted Horse Show program, no longer exist in
2011. However, for some amount of potential assistance with your horse
show you might want to contact F.A.S.T. and learn about possible assistance
through the United Horse Show Development Program or UHDP. These
funds have been donated however, with some specific requirements.
APPENDIX SECTION #14 - Versatility Show Classes &
Actual Show Schedules for Samples Page 29 - 36
Below are classes from actual
horse shows throughout the
country. These classes are mainly
for Versatility Horse Shows.
The classes listed below will give you an idea how Timed Events, Dressage, as
well as Driving classes can be arranged and listed in a Versatility type show.
There are many others to choose from to have in your show. You might also
choose to have any of these classes as part of a "Traditional" Horse Show if you so
wish and it would be appropriate for the area in which you are located.
It is recommended if you have an obstacle driving class that this class be at the
beginning of the show and after an obstacle class under saddle. An obstacle class
has a lot of bulky items that must be set up around the ring. It takes time to set up
a course and time to take a course down. It would be appropriate to have a time
out after either of these classes to take the course down or even have either or both
of these classes
1. Dressage Pre-Training Level – Test A
2. Dressage Training Level – Test 4
3. Dressage First Level – Test 4
4. Dressage Second Level – Test 3
5. Dressage Third Level – Test 1
Pole Bending—Youth Rider 17 yrs & under
Pole Bending—Adult Rider
Barrel Racing—Youth Rider 17 yrs & under
Barrel Racing—Adult Rider
Hunter Hack
TWH over Fences Hunter Class 2’6‖ - 2‖9‖ jumps
Western Reining, Youth Riders 17 yrs & under
Western Reining, Adult Riders
Western Riding, Youth Riders 17 yrs & under
Western Riding, Adult Riders
Trail Obstacle, Novice Horse & Rider —No Canter
Trail Obstacle, Youth Riders 17 yrs & under
Trail Obstacle, Adult Riders
Pleasure Driving
Obstacle Driving
APPENDIX Section
#14-B Actual One Day Shows Pages 30 -35 ;

Page 36 is a sample of a Multi-Day Horse Show Schedule
 1st Annual Walking for Disabilities Horse Show 
To benefit the Colleton Disabilities Foundation
October 29, 2005 at 4:00 pm
1256 Rodeo Drive  Double D Arena  Walterboro, SC
Judge: Honorable _____________
1. Lead Line
2. Weanlings Open
3. Park Pleasure Model Plantation
4. Walking Youth 11 years & under
5. Yearlings Open
6. Lite Shod Western Specialty
7. 2 yr. old Open
8. 15.2 & under Amateur Specialty
9. Park Pleasure Western
10. Ladies Amateur Specialty
11. 3 yr. old Open
12. S.C. Members Only Specialty
13. 4 yr. old Amateur Specialty
14. Show Pleasure Open Specialty
15. Youth 12- 17 Specialty
16. Lite Shod Youth Specialty
17. Amateur Owned & Trained Specialty
18. Park Pleasure English Specialty
 30 Minute Intermission 
19. 2 yr. old Amateur
20. Park Performance Specialty *
21. Pony 17 years & under Specialty
22. 3 yr. Old Amateur
23. 15.2 & under Open Canter
24. Men's Amateur Specialty
25. Pickens County Members-Specialty
26. Open Specialty
27. Lite Shod English Specialty
28. Amateur 50 yr. & Older Specialty
29. 4 yr. Old Open Canter
30. Lite Shod Championship Specialty
31. Show Pleasure Amateur Specialty
32. Park Pleasure Championship Specialty
33. SCWHA Ladies Aux. Members- Specialty
34. Amateur Championship Canter
35. Grooms Class Specialty
36. Walking Horse Championship
/* 2004 was known as Limited Performance /
Admission:
Affiliated by:
Adults and children 7 & older $ 5
Children 6 & under Free
South Carolina Walking Horse Association
North Carolina Walking Horse Association
Class
Entry Fee
Prizes
1
none Ribbons & Medallions to each entry
2-31,33 & 35
$26 $60-50-40-30-20-R-R-R
Contact: Show Chairman
30,32 &34
$36 $70-50-45-40-30-R-R-R
Criss Soard ( 843 ) 599-1098
36
$56 $200-140- 90-70-50-R-R-R
Trophies will be presented to winners in Classes 2 - 36.
PERSONS ON FEDERAL DISQUALIFICATION CANNOT TRANSPORT HORSES TO
THIS SHOW AND CAN PARTICIPATE ONLY AS A SPECTATOR.
It is also permissible to use one's creativeness when designing a show
schedule. Just be sure the important information is not too crowded so it is
difficult to clearly read.
This show is affiliated with a new HIO in 2011, the Bluegrass Pleasure
and Walking Horse Association. They provide for both pleasure and
performance horse inspections and show affiliation. They can be contacted
at their offices at 606-271-0381 or see their website, www.bpwha.com for
more information.
This is an example of a multi-day show. The show schedule and important
information for the participants is printed back to back.
APPENDIX Section 15 – Pg. 37
Directions to the
Horse Show
It is very helpful if you will put the written Directions to your horse show on the
back of the show schedule along with a map. If you have an address on your show
schedule it will also be of help to those who have a GPS device in their vehicle,
while others can use it to Google their own map.
Below is an example of Directions and a map printed on the back of an actual
show schedule. Clear, simple and specific directions are a must for all
shows, but especially a first time show!
Don't forget to use LARGE, clear, highly visible, easy to read marker or
direction signs along the route too!
Tip: Use WIDE markers to write arrows and words.
Directions: approximately 20 min. South of I-26 to exit 57
From Exit 53 off I-95 South
Turn Left onto Hwy. SC 63 E
Go approximately 3 mi.
Turn R @ light onto Hwy. SC 303
Also known as Green Pond Hwy.
Go 3.1 miles
Turn L onto Cook’s Hill Road
Go 7/10 of a mile
Turn L onto Rodeo Drive
Go 1.6 miles
Show Grounds is on the Left
From Exit 57 off I-95 South
Turn Left onto Hwy. SC 64 E
This is Bells Hwy.
Turn L @ light onto Robertson Blvd.
Go past hospital through 2 lights
Dead ends @ third light
Turn Left onto Hwy. 64E
Go 3 miles
Turn Right onto Rodeo Drive
Go 1.7 miles
Show Grounds is on the Right
APPENDIX SECTION #16 - Pg. 38
Print special sponsor tickets on card stock. This makes a "nice touch" to give
companies and individuals who have donated support to make the show
happen. They are a very important part of your show efforts!
APPENDIX Section 17 – Pg. 39
USDA Horse Industry
Organizations or "HIOs"
There are several HIOs certified by the USDA to inspect horses at your horse show.
Some are not directly related to the Walking Horse nor do all HIOs have an active
inspection program and are "in name only", therefore they are not listed below. There
are also a few HIOs that do not recognize all disciplines of the Tennessee Walking
Show Horse, so for this reason they are not included in this list.
The number of HIOs may change from one year to the next so please refer back to
our website for any updates on current HIOs or email us. One can also check
www.aphis.usda.gov site for such updates. Again, you should note, not all are an actual
"inspecting or working" HIO. The ones listed below are actual working HIOs with
inspection programs. The HIOs are not listed in any particular order. Their Designated
Qualified Persons (DQPs) are specially trained along with guidance from the USDA.
Some of the programs below also work with the American Association of Equine
Practitioners (AAEP), an organization of licensed equine veterinarians and their DQPs
are trained by licensed equine veterinarians. Each HIO varies slightly from the other,
so learn their differences and choose the one for your horse show that best suits your
particular needs or area. The HIOs listed below are those that recognize and do
acknowledge all disciplines of the Tennessee Walking Show Horse in their mission
statement. These are listed in no particular order of importance or significance.
Heart of America ( HOA )
(no known website)
5174 N. Pleasant St.
Ozark, MO 65721
417-581-2657
Professional Regulation and Inspection for Dedicated Equestrians
( P.R.I.D.E. )
www.pridehio.com
S.H.O.W., Inc. ( SHOW )
www.showhio.com
Kentucky Walking Horse Association ( KYHIO )
www.kyhio.org
Western International Walking Horse Association ( WIWHA )
www.wiwha.com
APPENDIX Section 18 –Pg. 40-43
State & National Walking Horse
Affiliating Associations
The Associations are listed by state. There may very well be other groups
that exist but have failed to be located yet so they can be listed here. In research,
these particular associations do actively recognize and acknowledge all disciplines
of the Tennessee Walking Show Horse at their horse shows, not excluding any
disciplines in their group's mission statement. It may be very helpful to contact
one of these organizations for further assistance in some manner with your horse
show.
-AWalking Horse Association of Alabama
1661 Honeycutt Road
Remlap, AL 35133
256-318-0247 ( this may change periodically)
www.whaa.info/
-CNorthern California Walking Horse Association
1117 Schiro Court
Sacramento, CA 95822
916-607-5938
www.norcalwalkers.com
Tennessee Walking Horse Association of California
contact information is found under Board of Directors
www.twhac.com
Tennessee Walking Horse Association of Colorado
Contact made by email through the website
www.tennesseewalkinghorsecolorado.com
-FFlorida Walking and Racking Horse Association
Contact may be made by email from the website.
www.fwha.org
-GGeorgia Walking Horse Exhibitor's Association
Contact made by email through the website
www.gwhea.com
-IIllinois Walking Horse Association
Current contact information is listed on website.
www.iwha.biz
-KKansas Walking Horse Club
This is a new organization and currently has no website.
Contact Elizabeth Lumpkin @ 785-554-4271 for more information.
Bluegrass Pleasure and Walking Horse Association
P.O. Box 568
Richmond, KY 40476
606-271-0381
Contact also may be made by email through the website.
www.bpwha.com
Kentucky Walking Horse Association
P.O. Box 522
Lancaster, KY 40444
859-792-4141 (this will change periodically)
www.kywha.com
-MWalking Horse Association of Michigan
www.whamonline.com
Minnesota Walking Horse Association
www.mnwha.com
Tennessee Walking Horse Association of Missouri
Current contact information is listed on website.
www.twham.us
-NNorth Carolina Walking Horse Association
213 Lindsay Creed Lane
Mt. Airy, NC 27030
336-786-2299
www.ncwha.org
-ONorth Central Ohio Walking Horse Association
Current contact information is on the website.
www.ncowha.com
~2
~3
Buckeye Walking Horse Association
7260 W. Law Rd.
Valley City, OH 44280
330-483-3048 ( this may change periodically)
Email: Blvaughn@zoominternet.net
Mid Ohio Walking Horse Association
1418 Bowen Rd.
Mansfield, OH 44903
614-439-6122 (this may change periodically)
www.mowhaonline.com
Tennessee Walking Horse Association of Oklahoma
www.twhao.org
The Tennessee Walking Horse Exhibitor's Association of Oregon
33944 Morgan Dr.
Shedd, OR 97377
541-491-3888
www.twheao.com
-SSouth Carolina Walking Horse Association
Contact may be made by sending an email from the website
www.scwha.com
-TEast Tennessee Walking Horse Association
Email: etwha@mail.com
www.etwha.org
Upper Cumberland Walking Horse Association
Current contact information is listed on the website.
www.ucwha.org
-WTWHBEA of Washington
522 Chapman Rd.
Camano Island, WA 98282
www.twhbeaofwa.com
Wisconsin Walking Horse Association
www.wisconsinwalkinghorse.org
~4
- Breed Associations Tennessee Walking Horse Breeders and Exhibitors Association
www.twhbea.com
Walking Horse Owners Association
www.walkinghorseowners.com
- Regional Associations Mid Atlantic Tennessee Walking Horse Association
www.matwha.com
New England Walking Horse Association
www.newenglandwalkinghorse.com
~ International Associations ~
It is known that in some International countries the usage of horses are
regulated by the country's governments. However, to benefit International
Tennessee Walking Show Horse interests, the associations below are listed.
Tennessee Walking Horse Association of Western Canada
www.twhawc.com
European Tennessee Walking Horse Association
www.etwha.de
Netherlands Tennessee Walking Horse Association
www.ntwha.nl
Swiss Tennessee Walking Horse Association
www.stwha.ch
Israel Tennessee Walking Horse Association
(currently no website, but contact can be made writing the below address)
P.O. Box 342
Rishpon 46915, Israel
APPENDIX Section 19 - Pg. 44
National Walking Horse
Organizations
The organizations listed do recognize and acknowledge all disciplines of the
Tennessee Walking Show Horse and should be able to assist you in some manner
in developing your horse show.
Foundation for the Advancement of the Show Tennessee Walking Horse ( F.A.S.T.)
P.O. Box 259
email: info@FASTWalkingShowHorse.org
www.fastwalkingshowhorse.org
Tennessee Walking Horse Breeders and Exhibitors Association ( TWHBEA )
250 N. Ellington Pkwy. / P.O. Box 286
Lewisburg, TN 37091
931-359-1574
www.twhbea.com
Walking Horse Owners Association ( WHOA )
located in the Tennessee Millers Coliseum at MTSU
P.O. Box 4007
Murfreesboro, TN 37129
615-494-8822
www.walkinghorseowners.com
APPENDIX Section 20 - Pg. 45-54
State & National Horse Councils
You may find it helpful to have the contact information for the State Horse Council
in the state where you live. They may be able to provide you with helpful information.
- Alabama -
Alabama Horse Council
Mrs. Deborah (Debby) H. Stephens, President
P.O. BOX 260
Morris, AL 35116
Phone: 334-263-3407
Email: info@alabamahorsecouncil.org
Fax: 334-263-3426
Website: www.alabamahorsecouncil.org
- Alaska -
Alaska State Horsemen
P.O. Box 141886
Anchorage, AK 99514-1886
- American Horse Council The American Horse Council
1616 H Street NW
7th Floor
Washington, DC 20006
Phone: 202-296-4031
Email: AHC@horsecouncil.org
Fax: 202-296-1970
Website: www.horsecouncil.org/
- Arizona Arizona State Horsemen's Association
Sara Goodnick
P.O. Box 31758
Phoenix, AZ 85046-1758
Phone: 602-390-6806
Email: sara@azstatehorseassoc.com
Fax: 602-948-9388
Website: www.azsthorseassoc.com
- Arkansas Arkansas Horse Council
Betty Miller Jones, President
P.O. Box 737
Jasper, AR 72641
Phone: 870-446-6226
Website: www.twb.net/ahc
~2
- California California State Horsemen's Association
Nadette Raymond, President
264 Clovis Ave. #109
Clovis, CA 93612
Phone: 559-325-1055
Email: csha@psnw.com
Fax: 559-325-1056
Website: www.californiastatehorsemen.com
Marin Horse Council
Homer Osgood
171 Bel Marin Keys Blvd.
Novato, CA 94949-6183
Phone: 415-883-4621 x361
Fax: 415-453-9913
- Colorado -
Colorado Horse Council, Inc.
Brian Kitchen, Executive Director
420 East 58th Avenue
Denver, CO 80216
Phone: 303-292-4981
Email: cohoco@cohoco.com
Fax: 303-293-2412
Website: www.cohoco.com
- Connecticut Connecticut Horse Council, Inc.
Stewart Beckett, III, DVM, President
P.O. Box 57
Durham, CT 06422-0057
Email: president@cthorsecouncil.org
Phone: (860) 282-0468
Website: www.cthorsecouncil.org
Horse Council of Granby, Inc.
P.O. Box 162
Granby, CT 06035
Email: josephm101@aol.com
- Delaware Delaware Equine Council
Brenda Lewis, President
P.O. Box 158
Harrington, DE 19952
Phone: 302-875-7869
Website: www.delawareequinecouncil.com
- Florida Palm Beach County Horse Industry Council, Inc.
Daniel R. Coffman, President
11409 Eagles Nest Drive
Boynton Beach, FL 33437-4519
Phone: 561-738-4773
Fax: 561-738-2031
Website: www.thebarnbook.com/pbchic.html
~3
The Sunshine State Horse Council, Inc.
Vicki Lawry, President
PO Box 4158
N. Fort Myers, FL 33918-4158
Email: VicshadyL@aol.com
Phone: 239-731-2999
Website: www.sshc.org/
- Georgia -
Georgia Horse Council, Inc.
Jim Gibby, President
1970-C Centennial Olympic Pkwy
Conyers, GA 30013
Email: Info@GeorgiaHorseCouncil.com
Phone: 770-922-3350
Website: www.georgiahorsecouncil.com
Georgia Horse Foundation
525 Tullamore Way
Alpharetta, GA 30201
Phone: 404-740-0983
Fax: 404-740-0983
- Hawaii -
None Found at this time
- Idaho Idaho Horse Council
Dianna Timm
5000 Chinden Blvd.
Boise, ID 83714
Phone: 208-323-8148
Fax: 208-375-5959
- Illinois Horsemen's Council of Illinois
Frank Bowman, President
P.O. Box 1605
Springfield, IL 62705
Phone: 217-585-1600
Email: hci@horsemenscouncil.org
Fax: 217-585-1601
Website: www.horsemenscouncil.org
- Indiana -
Indiana Horse Council, Inc.
Danielle Carey, Director of Operations
225 S. East St., Suite 738
Indianapolis, IN 46202-4042
Phone: 317-692-7115
Email: inhorsecouncil@aol.com
Fax: 317-692-7350
Website: www.indianahorsecouncil.org
~4
- Iowa Iowa Horse Council
Lynette Telleen, Treasurer
Dr. Peggy Miller-Auwerda, President
1387 180th St.
Waverly, IA 50677
Email: peggy@iastate.edu
Phone: 319-352-0309
Website: www.iowahorsecouncil.org/
- Kansas -
Kansas Horse Council
Lise Streit, Executive Director
PO Box 1612
Manhattan, KS 66505-1612
Phone: 785-776-0662
Email: kansashorsecouncil@yahoo.com
Fax: 785-539-2928
Website: www.kansashorsecouncil.com
- Kentucky Kentucky Horse Council, Inc.
Terri Burch, President
4063 Iron Works Parkway, B-2
Lexington, KY 40511
Phone: 859-367-0509
Email: khc_info@kentuckyhorse.org
Fax: 859-367-0590
Website: www.kentuckyhorse.org
- Louisiana -
Louisiana Equine Council
1105 W. Port St.
Abbeville, LA 70510
Phone: 337-296-6819
Website: www.laequinecouncil.com
- Maine -
Maine Equine Advisory Council
Mary Heald, Secretary
R.R. 1, Box 1135
Litchfield, ME 04350
Phone: 207-268-4706
Email: mheald@megalink.net
Maine Equine Industry Association
Jon Olson
4 Gabriel Drive
Augusta, ME 04330-9332
Phone: 207-622-4111
Fax: 207-623-3371
- Maryland -
Maryland Horse Council, Inc.
Crystal Brumme
P.O. Box 233
Website: www.mdhorsecouncil.org
Lisbon, MD 21765
Email: admin@mdhorsecouncil.org
Phone: 410-489-7826
Fax: 410-489-7829
~5
- Massachusetts Bay State Trail Riders Association
Becky J. Kalagher, President
24 Glenn St
Douglas, MA 01516-2410
Phone: 508-476-3960
Email: bstra@charter.net
Fax: 508-476-7507
Website: www.bstra.org
- Michigan -
Michigan Horse Council
Sandi Roath, Secretary
P.O. Box 22008
Lansing, MI 48909-2008
Phone: 231-821-2487
Email: information@michiganhorsecouncil.com
Website: www.michiganhorsecouncil.com
- Minnesota -
Minnesota Horse Council
Mary Payden, Exec. Secretary
13055 Riverdale Dr., NW, Box 202
Coon Rapids, MN 55448
Email: info@mnhorsecouncil.org
Phone: 736-755-7729
Website: www.mnhorsecouncil.org
- Mississippi -
Mississippi Horse Council
Helen Fleming, Secretary
1924 McCullough Road
Tupelo, MS 38801-9721
Phone: 601-842-9346
Email: mhc@netdoor.com
Fax: 601-842-0812
Website: www2.netdoor.com/~mhc/
- Missouri Missouri Equine Council
Hattie Francis, President
P.O. Box 608
Fulton, MO 65251
Phone: 800-313-3327
Email: info@mo-equine.org
Website: www.mo-equine.org/
- Montana -
Western Montana Horse Council
534 Ridge Rd.
Stevensville, MT 59870
Phone: 406-777-3936
- Nebraska -
Nebraska Horse Council
Diane Safranek, Secretary
10900 West Martell Rd.
Crete, NE 68339
Phone: 402-826-5610
Website: www.nebraskahorsecouncil.org
Email: info@nebraskahorsecouncil.org
Fax: 402-826-3107
~6
- Nevada Horse Council of Nevada
Rosemarie DeLecce
PO Box 33171
Las Vegas, NV 89139
Email: roenickd@pclv.com
Phone: 702-896-5084
Website:
www.reviewjournal.com/communitylink
- New Hampshire New Hampshire Horse Council
Lisa Derby Oden, AHA/SHCAC Rep
273 Poor Farm Road
New Ipswich, NH 03071
Phone: 603-878-1694
Email: lisaderbyoden@earthlink.net
Fax: 603-878-1694
Website: www.nhhorsecouncil.com
- New Jersey -
New Jersey Horse Council, Inc.
Dorothy Allen
25 Beth Dr.
Moorestown, NJ 08057-3021
Phone: 856-231-0771
Email: njhorse@aol.com
Fax: 856-234-1081
Website: www.njhorsecouncil.com
- New Mexico -
New Mexico Horse Council, Inc.
Nancy Gage, President
P.O. Box 10206
Albuquerque, NM 87184-0206
Phone: 505-345-8959
Website: www.nmhorsecouncil.org
- New York -
Capitol Region of NYSHC
Marsha Himler
22 Route 423
Stillwater, NY 12170
Phone: 518-664-8370
Email: stonecroftmh@yahoo.com
Central Region of NYSHC
Elissa Sawyer
8621 Brown Rd.
Sherburne, NY 13460
Phone: 607-674-4623
Email: yarowhil@ascent.net
Finger Lakes Region of NYSHC
Susan Knauer
4563 E. Henrietta Rd.
Henrietta, NY 14467
Phone: 585-359-3065
Email: sknauer1@rochester.rr.com
~7
Mid Hudson Region of NYSHC
Harry M. Stokes
49 Raemont Rd.
Granite Springs, NY 10527
Phone: 914-248-7759
Fax: 914-248-4015
Email: Hstokes42@aol.com
New York State Horse Council, Inc.
George W. King, President
28 Minerick Drive
Stony Point, NY 10980
Email: kinggeo@westelcom.com
Phone: 845-942-0420
Website: www.nyshc.org
Northern Region of NYSHC
Karen Lassell
Miner Institute
P.O. Box 90
Chazy, NY 12921-0090
Phone: 518-846-7121 ext.120
Email: lassell@whminer.com
Southeast Region of NYSHC
Dick London
5 Plaza Court
Smithtown, NY 11787
Phone: 631-360-0567
Email: loneranger@optonlines.net
Southern Tier Region of NYSHC
Daryel Jensen
1469 State Hwy 26
So. Otselic, NY 13155
Phone: 315-653-7774
Fax: 315-653-7297
Email: foxridge@ascent.net
Western Region NYSHC
Robert Pfohl
79 Pfohl Rd.
Cheektowaga, NY 14225
Phone: 716-633-6145
- North Carolina -
Email: JPfohl4301@aol.com
Website: www.wzrd.com/homeb/cschmelz
North Carolina Horse Council
Cindy Wadford, Executive Director
Shannon Hoffman, Administrative Assistant
4904 Waters Edge Drive
Suite 290
Raleigh, NC 27606
Phone: 919-854-1990
Email: cindy@nchorsecouncil.com
Fax: 919-854-198
Website: www.nchorsecouncil.com
~8
- North Dakota None found at this time
- Ohio -
Ohio Horseman's Council
Neil Shaw, President
9830 Roley Road
Logan, OH 43138
Email: nb_lazyvalleyfarms@hotmail.com
Phone: 704-385-5306
Website: www.ohiohorsemanscouncil.com/
- Oklahoma -
Oklahoma Horse Industry Council, Inc.
Marva Hamlin, President
9801 Ritter Road
Oklahoma City, OK 73162
Email: mshamlin@fullnet.net
Phone: 580-233-2538
Website:
www.oklahomahorseindustrycouncil.com/
- Oregon Oregon Horseman's Association, Inc.
Sherry Hunter, President
25468 Jeans Road
Veneta, OR 97487
Email: sherrytg@aol.com
Phone: 541-935-0914
Website: www.oregonhorsemen.com/
- Pennsylvania Pennsylvania Equine Council
Sandra Forster, Secretary/Treasurer
P.O. Box 21
Dallas, PA 18612
Email: slforstr@epix.net
Phone: 888-304-0281
Website:
www.pennsylvaniaequinecouncil.com/
- Rhode Island -
New England Horsemen's Council
Geraldine S. Reeve, Secretary
2032 E. Main Rd.
Portsmouth, RI 02871-1226
Phone: 401-683-1764
- South Carolina -
South Carolina Horsemen's Council
Mary Ellen Tobias
P.O. Box 160
Lexington, SC 29071
Email: schorsecouncil@aol.com
Phone: 803-356-4535
Website: www.schorsecouncil.org
~9
- South Dakota South Dakota Horse Council
Gene Carr, President
P.O. Box 25
Hayti, SD 57241
Phone: 605-783-3832
- Tennessee -
Tennessee Horse Council
Anita Scott, Executive Director
610 West College St.
Suite 202
Murfreesboro, TN 37130-3523
Phone: 615-217-3113
Email: AScott@tnhorsecouncil.com
Fax: 615-217-3118
Website: www.TNHorsecouncil.com
- Texas -
Greater Houston Horse Council
Pauline Singleton, President
P.O. Box 924305
Houston, TX 77292
Phone: 713-463-6666
Email: pcsing@hal-pc.org
Fax: 713-464-1097
Website: www.ghhc.com
Texas Horse Council
PO Box 924305
Houston, TX 77292
Phone: 713-463-6666
Fax: 713-464-1097
Email: giddyup@TexasHorseCouncil.com
Website: www.TexasHorseCouncil.com
- Utah -
Utah Horse Council
1170 W. 1000 South
Logan, UT 84321
Phone: 801-752-7701
Fax: 801-752-7701
- Virginia -
Virginia Horse Council
Pat Mullins, President
P.O. Box 665
Mineral, VA 23117
Phone: 540-894-0735
Fax: 540-894-4482
Email: virginiahorsecouncil@juno.com
Website: www.virginiahorsecouncil.org
~ 10
- Washington -
Washington State Horse Council
Sharon Call, Secretary
2363 Mt. View Road East
Port Orchard, WA 98336
Phone: 360-769-8083
Email: wshcouncil@aol.com
Fax: 360-769-8164
Website:
www.horsemansyellowpages.com/wasthrscncl/
- West Virginia -
West Virginia Horse Council
Connie Lupardus, President
P.O. Box 255
Winfield, WV 25213
Email: wvhorsecouncil@yahoo.com
Phone: (304) 541-3989
Website: www.wvhorsecouncil.org
- Wisconsin -
Wisconsin State Horse Council
132A S. Ludington Street
Columbus, WI 53925
Phone: 920-623-0393
Email: info@winconsinstatehorsecouncil.org
Fax: 920-623-0583
Website:
www.wisconsinstatehorsecouncil.org/
- Wyoming -
None found at this time
Please know the information contained in this list will change periodically due
changes of personnel. There may also be the addition of new organizations that
may also be created in the future.

Let`s Have a Horse Show - Tennessee Walking Horse Breeders` and

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