Solicitation DMV RFQ ISD14-0119 Barcode

Transcription

State of California
Bid DMV RFQ ISD14-0119
5
Solicitation DMV RFQ ISD14-0119
Barcode Scanners
Bid designation: Public
State of California
6
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p. 1
State of California
5
Barcode Scanners
Bid Number DMV RFQ ISD14-0119
Bid Title Barcode Scanners
Bid Start Date
Nov 20, 2014 5:18:36 PM PST
Bid End Date
Dec 3, 2014 2:00:00 PM PST
Question & Answer End
Nov 25, 2014 10:00:00 AM PST
Date
Bid Contact Cathleen Guilday
916-657-0304
CGuilday@DMV.CA.gov
Standard Disclaimer The State of California advises that prospective bidders periodically check the websites,
including but not limited to Bidsync, and/or other state department links for modifications
to bid documents. The State of California is not responsible for a prospective bidder's
misunderstanding of the bid solicitation or nonresponsive bid due to failure to check
these websites for updates or amendments to bid documents, and/or other information
regarding the bid solicitations. Failure to periodically check these websites will be at the
bidder's sole risk.
The information published and/or responded to on these websites is public information.
Confidential questions/issues/concerns should be directed to the contact on the ad.
Description
DMV is looking to purchase barcode scanners for the Field Offices. 6
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State of California
STATE OF CALIFORNIA
Department of Motor Vehicles
REQUEST FOR QUOTATION – ISD14-0119
QUOTE DUE DATE:
December 3, 2014
Supplier name and address:
Contact:
Phone:
Fax:
Name (Print):
Sealed Bid Responses
must be delivered before
10:00AM on the due date
to:
Cathleen Guilday
ASD IT Acquisitions
2415 First Ave, Mail Stop E184
Sacramento, CA 95818
Phone# (916) 657-0304
Fax# (916) 657-6840
cguilday@dmv.ca.gov
_______________________________
Title:
_______________________________
SOLICITATION #: ISD14-0119
REV. #: 0
DATE: November 20, 2014
Signature:
_____________________ Date: _______
Federal Employer Identification Number:
IS BIDDER CLAIMING PREFERENCE
AS A SMALL BUSINESS:
YES ________
NO ________
IF YES, MANUFACTURER?
YES ________
NO ________
IS BIDDER A NON-SMALL BUSINESS
CLAIMING AT LEAST 25% SMALL
BUSINESS SUBCONTRACTOR
PREFERENCE?
YES ________
NO ________
$_________________________
SECTION
14838
ET
SEQ.
OF
THE
CALIFORNIA
GOVERNMENT
CODE
REQUIRES THAT A 5% PREFERENCE BE
GIVEN TO BIDDERS WHO QUALIFY AS A
SMALL BUSINESS AS A NON-SMALL
BUSINESS CLAIMINIG AT LEAST 25%
CALIFORNIA CERTIFIED SMALL BUSINESS
PARTICIPATION FOR REQUIREMENTS SEE
TITLE
2,
CALIFORNIA
CODE
OF
REGULATIONS SECTION 1896 ET SEQ. THE
REQUIREMENTS FOR NONPROFIT VETERAN
SERVICE AGENCIES QUALIFYING AS A
SMALL BUSINESS ARE CONTAINED IN
SECTION 999.50 ET SEQ. OF THE MILITARY
AND VETERANS CODE.
_______________________________
Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon
which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times
specified and subject to the attached General Provisions. DECLARATIONS UNDER PENALTY OF PERJURY; By signing above, with inclusion of
the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows:
(1) (STATEMENT OF COMPLIANCE). The above signed as complied with the non-discrimination program requirements of Government Code
12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board
declaration set forth in Paragraph 48 of the General Provisions is true and correct. (3) If a claim is made for the Small Business or Disabled
Veterans Business preference, the information set forth within is true and correct.
DESCRIPTION
The purpose of this Request for Quotation (RFQ) for Information Technology (IT) Goods is to provide Motorola Bar
Code Scanners to include the flash of each scanner to ensure that each scanner functions with DMV’s thin client
technology.
The following Sections are incorporated as part of this Request for Quotation:
Section I:
Section II:
Section III:
Section IV:
General Information
Evaluation Information
Statement of Work
Attachments
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State of California
State of California
SECTION I
A)
B)
C)
D)
E)
F)
G)
H)
I)
RFQ ISD14-0119
GENERAL INFORMATION ........................................................................................................3
PURPOSE OF THIS REQUEST FOR QUOTATION (RFQ) ..................................................................................3
PERIOD OF PERFORMANCE AND AVAILABILITY .............................................................................................3
KEY ACTION DATES ........................................................................................................................................3
WRITTEN QUESTIONS .....................................................................................................................................3
BIDDER’S INSTRUCTIONS AND PROVISIONS ...................................................................................................4
AWARD OF CONTRACT ...................................................................................................................................4
PROTESTS .......................................................................................................................................................4
RFQ RESPONSE GUIDELINES ........................................................................................................................5
RFQ RESPONSE CONTENT ............................................................................................................................5
1)
ATTACHMENT 1 – COVER LETTER ..................................................................................................5
2)
ATTACHMENT 2 – COST SHEET .......................................................................................................5
3)
ATTACHMENT 3 – PAYEE DATA RECORD .....................................................................................5
4)
ATTACHMENT 4 – CALIFORNIA SELLER’S PERMIT....................................................................5
5)
ATTACHMENT 5 – BIDDER DECLARATION FORM......................................................................6
6)
ATTACHMENT 6 - DVBE SUBCONTRACTOR AGREEMENT ......................................................6
7)
ATTACHMENT 7 – SMALL BUSINESS AND NON-SMALL BUSINESS PREFERENCE
(SUBMIT ONLY IF BIDDER IS CLAIMING PREFERENCE) .....................................................................6
8)
ATTACHMENT 8 – DVBE REQUIREMENT AND INCENTIVE .......................................................7
9)
ATTACHMENT 9 – COMMERCIALLY USEFUL FUNCTION FOR SMALL BUSINESS
AND/OR DVBE SUBCONTRACTORS .........................................................................................................8
10)
ATTACHMENT 10 –TACPA (SUBMIT ONLY IF BIDDER IS CLAIMING PREFERENCE) ...8
SECTION II
A)
B)
EVALUATION INFORMATION/RESPONSE CHECKLIST ..................................................9
EVALUATION....................................................................................................................................................9
AWARD ............................................................................................................................................................9
SECTION III
STATEMENT OF WORK ........................................................................................................... 10
BACKGROUND ................................................................................................................................................... 10
CONTRACT DESCRIPTION AND SCOPE ...................................................................................................... 10
PAYMENT SCHEDULE ...................................................................................................................................... 12
SECTION IV ATTACHMENTS ............................................................................................................................ 23
ATTACHMENT 1 – COVER SHEET ................................................................................................................. 23
ATTACHMENT 2 – COST SHEET .................................................................................................................... 24
ATTACHMENT 3 – PAYEE DATA RECORD, STD. 204 ................................................................................ 25
ATTACHMENT 4 – CALIFORNIA SELLER’S PERMIT ........................................................................... 26
ATTACHMENT 5 – BIDDER DECLARATION FORM .................................................................................... 27
ATTACHMENT 7 – SMALL BUSINESS / NON-SMALL BUSINESS PREFERENCES ............................ 29
ATTACHMENT 8 - CALIFORNIA DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) .............. 30
PROGRAM INCENTIVE .................................................................................................................................... 30
ATTACHMENT 9 – COMMERCIALLY USEFUL FUNCTION FOR ........................................................... 31
SMALL BUSINESS AND/OR DVBE SUBCONTRACTORS .......................................................................... 31
ATTACHMENT 10 – TACPA PREFERENCE .................................................................................................. 32
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State of California
State of California
SECTION I
RFQ ISD14-0119
GENERAL INFORMATION
You are invited to review and respond to this Request for Quotation, entitled ISD14-0119. In submitting
your quote, you must comply with the instructions found herein. The services required are delineated
in the Statement of Work. Please read the enclosed document carefully.
Quotes must be received no later than the date and time specified on the face of this RFQ and in
Section I.C. Key Action Dates.
A) Purpose of this Request for Quotation (RFQ)
The State of California, Department of Motor Vehicles requires the services of a Contractor to provide
Motorola Bar Code Scanners to include the flash of each scanner to ensure that each scanner
functions with DMV’s thin client technology.
B) Period of Performance and Availability
The term of this Agreement will be six months.
C) Key Action Dates
Listed below are the key action dates and times by which the actions must be taken or completed. If
the State finds it necessary to change any of these dates, it will be accomplished via an addendum to
this RFQ.
Key Action Dates
1. Submission of written questions
4. Issue Intent to Award
Date/Time
November 25, 2014
@ 10:00 AM PST
November 26, 2014
@ 2:00 PM PST
December 3, 2014
@ 2:00 PM PST
December 4, 2014
5. Contract Award
December 11, 2014
2. Departments response to written questions
3. Submission of Quotes
*Note: ALL DATES AFTER THE SUBMISSION OF QUOTES DEADLINE (#3 IN THE KEY
ACTION DATES TABLE) ARE APPROXIMATE AND MAY BE CHANGED IF NEEDED TO ALLOW
THE STATE ADDITIONAL TIME FOR EVALUATION AND CONTRACT EXECUTION, WITHOUT
ADDENDUM TO THIS RFQ.
D) Written Questions
All questions regarding the content of this RFQ must be submitted electronically to the Department of
General Services eprocurement system (www.eprocure.dgs.ca.gov). All questions must be received
by the Key Action Date identified above. Questions not submitted in writing by the Key Action Date
for submission of written questions (#2 in the Key Action Date matrix above) shall be answered at the
State’s option.
When the State has completed its review of the questions, all questions and answers will be posted to
the Department of General Services’ eProcurement System at the following website:
www.eprocure.dgs.ca.gov.
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State of California
State of California
RFQ ISD14-0119
E) Bidder’s Instructions and Provisions
The following information is incorporated into this RFQ. Please read the documents carefully. By
signing Section IV - Attachment 1 – Cover Sheet, bidders agree to the terms and conditions listed
below:
Bidder’s Instructions:
http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf
General Provisions – Information Technology
http://www.documents.dgs.ca.gov/pd/poliproc/gspd401IT14_0905.pdf
F) Award of Contract
Award of contract, if made, will be in accordance with the RFQ information on Evaluation to a
responsible bidder whose bid complies with all the requirements of the RFQ documents and an
addenda thereto, except for such immaterial defects as may be waived by the State. Award, if made,
will be made within forty-five (45) days after the scheduled date for Contract Award as specified in the
RFQ; however, a bidder may extend the offer beyond 45 days in the event of a delay of contract
award.
The State reserves the right to determine the successful bidder(s) either on the basis of individual
items or on the basis of all items included in its RFQ, unless otherwise expressly provided in the
State’s RFQ. Unless the bidder specifies otherwise in its bid, the State may accept any item or group
of items of any bid. The State reserves the right to modify or cancel in whole or in part it’s RFQ.
Written notification of the State’s intent to award will be made to all bidders. If a bidder, having
submitted a bid, can show that its bid, instead of the bid selected by the State, should be selected for
contract award, the bidder will be allowed five (5) working days to submit a protest to the Intent to
Award, according to the instructions contained in the paragraph titled “Protests” of this RFQ.
Note 1: If the winning vendor cannot fulfill the terms of the contract then the contract may be
awarded to the next responsive lowest bid response.
Note 2: If a single response is received, the department will not post an Intent to Award notification.
G) Protests
Any bidder’s issues regarding solicitation requirements must be resolved (or attempts to resolve them
must have been made) before a protest may be submitted according to the procedure below. These
issues will first be resolved by the contact for the solicitation or if they result in a protest, the protest
will be submitted to DGS Procurement Division Deputy Director to hear and resolve issues and
whose decision will be final.
If a bidder has submitted a bid which it believes to be totally responsive to the requirements of the
RFQ and to be the bid that should have been selected according to the evaluation procedure in the
solicitation section on Evaluation and the bidder believes the State has incorrectly selected another
bidder for award, the bidder may submit a protest of the selection as described below. Protests
regarding selection of the “successful vendor” will be heard and resolved by the Victim Compensation
and Government Claims Board whose decision will be final.
All protests of award must be made in writing, signed by an individual authorized to bind the bidder
contractually and financially, and contain a statement of the reason(s) for protest; citing the law, rule,
regulation or procedure on which the protest is based. The protester must provide facts and evidence
to support the claim. Protests must be mailed or delivered to:
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State of California
State of California
RFQ ISD14-0119
Street and Mailing Address:
Deputy Director
Procurement Division
707 Third Street, Second Floor South
West Sacramento, CA 95605
Facsimile No.: (916) 375-4611
All protests to the RFQ or protests concerning the evaluation, recommendation, or other aspects of
the selection process must be received by the DGS Procurement Division Deputy Director as
promptly as possible, but not later than the date indicated in the Notification of Intent to Award.
Certified or registered mail must be used unless delivered in person, in which case the protester
should obtain a receipt of delivery.
H) RFQ Response Guidelines
This RFQ and the Contractor’s quote in response to this document will be made a part of the contract.
Responses to this RFQ must contain all data/information requested and must conform to the format
described in this RFQ. It is the Contractor’s responsibility to provide all required data and any other
information deemed necessary for the State’s evaluation team to determine and verify the
Contractor’s ability to perform the tasks and activities defined in the Contractor’s Statement of Work.
At the State’s option prior to award, bidders may be required to submit additional written clarifying
information. Failure to submit the required written information as specified may be grounds for bid
rejection.
It is the vendor’s responsibility to ensure responses are received by the due date and time.
Postmark dates are not acceptable.
FACSIMILE MACHINE BIDS WILL NOT BE ACCEPTED. BIDS MUST BE SEALED.
I)
RFQ Response Content
Acceptable responses to this RFQ must contain one (1) original of all data/information requested.
Refer to Section IV – Attachments – for more information on the documents required for the
RFQ Response Content. To be deemed responsive, the following items must be submitted with
your RFQ response:
1) ATTACHMENT 1 – COVER LETTER
Complete and attach the cover letter included in this RFQ as Attachment 1
2) ATTACHMENT 2 – COST SHEET
Bidder must complete the cost sheet using the format in Attachment 2 – Cost Sheet.
Project costs related to items such as shipping costs, programming of the software/firmware
on the scanners and flashing each scanner to use the code, along with attaching the
cable/wedge to each unit are costs that need to be included within the cost of each barcode
scanner. DMV shall not pay for such costs as a separate item.
3) ATTACHMENT 3 – PAYEE DATA RECORD
Bidder must submit a Payee Data Record, Std. 204, listing their Taxpayer Identification
Number as Attachment 3.
4) ATTACHMENT 4 – CALIFORNIA SELLER’S PERMIT
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State of California
State of California
RFQ ISD14-0119
A copy of each bidder’s (and any affiliate that makes sales for delivery into California as
applicable) current seller’s permit or certification of registration issued by the California State
Board of Equalization must be included in the bidder’s response as Attachment 4. This
solicitation and any resulting contract shall be subject to all requirements as set forth in
Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation
Code, and Section 10295.1 of the Public Contract Code.
5) ATTACHMENT 5 – BIDDER DECLARATION FORM
All bidders must complete the Bidder Declaration GSPD-05-105 and include it with the bid
response as Attachment 5, even if no subcontractors are being submitted. When completing
the declaration, bidders must identify all subcontractors proposed for participation in the
contract and a description of the product and/or services the subcontractor will provide in the
solicitation. Bidders awarded a contract are contractually obligated to use the subcontractors
for the corresponding work identified unless the State agrees to a substitution and it is
incorporated by amendment to the contract.
6) ATTACHMENT 6 - DVBE SUBCONTRACTOR AGREEMENT
If utilizing a DVBE subcontractor, as indicated in method A1.c or A2.c in the
link provided, bidder must submit the signed (by the prime and DVBE
subcontractor) agreement from Attachment 6 with bid response. Refer to this
website for additional information:
http://www.documents.dgs.ca.gov/pd/poliproc/MasterDVBEIncentiveRequireGoodIT11_1215.pdf.
7) ATTACHMENT 7 – SMALL BUSINESS AND NON-SMALL BUSINESS PREFERENCE
(SUBMIT ONLY IF BIDDER IS CLAIMING PREFERENCE)
(a) REGULATIONS
The Small Business regulations, located in the California Code of Regulations (Title 2,
Division 2, Chapter 3, Subchapter 8, Section 1896 et. seq.), concerning the application and
calculation of the small business preference, small business certification, responsibilities of
small business, department certification, and appeals are revised, effective 09/09/04. The
new regulations can be viewed at (http://www.dgs.ca.gov/pd/Programs/OSDS.aspx). Access
the regulations by Clicking on “Small Business Regulations” in the right sidebar. For those
without Internet access, a copy of the regulations can be obtained by calling the Office of
Small Business and DVBE Services at (916) 375-4940.
(b) SMALL BUSINESS CERTIFICATION
Bidders claiming the 5% small business preference must be certified by California as a small
business or must commit to subcontract at least 25% of the net bid price with one or more
California certified small businesses. Completed certification applications and required
support documents must be submitted to the Office of Small Business and DVBE Services
(OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve
the application as submitted
Small business nonprofit veteran service agencies (SB/NVSA) claiming the small business
preference must possess certification by California prior to the day and time bids are due.
Questions regarding certification should be directed to the OSDS at (916) 375-4940.
(c) NON-SMALL BUSINESS SUBCONTACTOR PREFERENCE
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State of California
State of California
RFQ ISD14-0119
A 5% bid preference is now available to a non-small business claiming 25% California
certified small business subcontractor participation. If applicable, claim the preference in the
box on the right hand side of the first page of this solicitation. If claiming the non-small
business subcontractor preference, the form must list all of the California certified small
businesses with which the bidder commits to subcontract in an amount of at least twenty-give
percent (25%) of the net bid price. All certified small businesses must perform a
“commercially useful function” in the performance of the contract as defined in Government
Code Section 14837(d)(4).
(d) SMALL BUSINESS NONPROFIT VETERAN SERVICE AGENCIES (SB/NVSA)
SB/NVSA prime bidders meeting requirements specified in the Military and Veterans Code
Section 999.50 et seq. and obtaining a California certification as a small business are eligible
for the 5% small business preference. If applicable, claim the preference in the box on the
right hand side of the first page of this solicitation. All certified small businesses must
perform a “commercially useful function” in the performance of the contract as defined in
Government Code Section 14837(d)(4).
8) ATTACHMENT 8 – DVBE REQUIREMENT AND INCENTIVE
THE CA DVBE REQUIREMENT HAS BEEN WAIVED FOR THIS SOLICITATION)
DVBE INCENTIVE:
In order to meet the California Disabled Veteran Business Enterprise Incentive, bidders must
be, or partner with, a California Certified DVBE. All certified DVBE’s must perform a
“commercially useful function” in the performance of the contract. For more information
regarding the DVBE incentive, please review the Department of General’s website at
http://www.documents.dgs.ca.gov/pd/poliproc/MasterDVBEIncentiveRequireGoodIT11_1215.pdf.
Note: DVBE Incentive is applied during the evaluation process and is only applied for
responsive bids from responsible bidders proposing the percentage(s) of DVBE participation
for the incentive(s) specified below:
Confirmed DVBE Participation of: DVBE Incentive:
5% and Over
4% - 4.99% inclusive
5%
4%
3%
ADDITIONAL INFORMATION:
Certified small businesses and disabled veteran businesses listed as subcontractors must
perform a "commercially useful function" in the performance of the contract. The term
“commercially useful function” is defined in Government Code Section 14837(d) (4) and in
Military and Veterans Code Section 999(b) (5) (B).
The Disabled Veteran Business Enterprise Declarations (STD. 843) form is completed by a
California certified DVBE owner and DVBE managers of the DVBE who will be participating in
the awarded purchase document. The Std 843 must be submitted with the bid response if
the bidder is either a certified CA DVBE or subcontracting with a certified CA DVBE.
The STD 843 may be found on the following website:
http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf
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State of California
State of California
RFQ ISD14-0119
Note: Per Senate Bill 548…If for this agreement contractor made a commitment to
achieve disabled veteran business enterprise (DVBE) participation, then contractor
must within 60 days of receiving final payment under this agreement (or within such
other time period as may be specified elsewhere in this agreement) certify in a report
to the awarding department: (1) the total amount the prime contractor received under
the contract; (2) the name and address of the DVBE(s) that participated in the
performance of the contract; (3) the amount each DVBE received from the prime
contractor; (4) that all payments under the contract have been made to the DVBE(s);
and (5) the actual percentage of DVBE participation that was achieved. A person or
entity that knowingly provides false information shall be subject to a civil penalty for
each violation. (Military & Veterans Code (M&VC) § 999.5(d)).
Contractor understands and agrees that should award of this contract be based in
part on their commitment to use the Disabled Veteran Business Enterprise (DVBE)
subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5
(e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and
must be approved by the Department of General Services (DGS). Changes to the
scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and
approved DVBE substitutions will be documented by contract amendment. Failure of
Contractor to seek substitution and adhere to the DVBE participation level identified
in the bid or offer may be cause for contract termination, recovery of damages under
rights and remedies due to the State, and penalties as outlined in M&VC § 999.9;
Public Contract Code (PCC) § 10115.10.
9) ATTACHMENT 9 – COMMERCIALLY USEFUL FUNCTION FOR SMALL BUSINESS
AND/OR DVBE SUBCONTRACTORS
Bidder must provide a written explanation delineating what Commercially Useful Function
each certified small business or certified disabled veteran business will provide for this RFQ.
In addition, please answer the questions on Attachment 9 for each certified small business
and/or certified DVBE subcontractor listed on the bid response.
10) ATTACHMENT 10 –TACPA (SUBMIT ONLY IF BIDDER IS CLAIMING PREFERENCE)
If bidders qualify for more than one bidding preference (TACPA, Small Business), the
maximum preference allowed by law is 15% or $100,000.
If any of these “acts” apply complete the appropriate form and attach it to the response.
(a) TARGET AREA CONTRACT PREFERENCES ACT (TACPA)
Preference will be granted to California-based Contractors in accordance with
Government Code Section 4530 whenever contract for goods and services are in excess
of $85,000 and the Contractor meets certain requirements as defined in the California
Code (Title 2, Section 1896.30) regarding labor needed to produce the goods or provide
the services being procured. Bidders desiring to claim Target Area Contract Preferences
Act shall complete Std. Form 830 and submit it with the bid response.
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State of California
State of California
SECTION II
RFQ ISD14-0119
EVALUATION INFORMATION/RESPONSE CHECKLIST
A) Evaluation
Each RFQ ISD14-0119 response will be checked for the presence of required information in
conformance with the submission requirements of this RFQ. The department will evaluate each
RFQ ISD14-0119 bid response to determine its responsiveness to the requirements.
Only bids quoted on the State’s own quotation forms will be considered. Bids MUST be
submitted in a SEALED envelope/package with the solicitation number and the bid due date and
time clearly marked on the outside of the envelope/package, faxed orders will not be accepted.
The bid response must be completely sealed. One (1) printed copy must be submitted by the
time and date identified in Section I.C: Key Action Dates. Mail or deliver bid responses to the
DMV Procurement Official listed on Page 1 of this RFQ. Bids received after the bid submission
date and time will not be considered.
1. Administrative Requirements Evaluation Criteria (Pass/Fail)
Administrative Requirements
Attachment
has been
submitted &
is complete
Attachment
has not been
submitted
or is not
complete
Is Bidder
claiming
Preference*?
(yes or no)
Attachment 1 – Cover Letter (Required)
Attachment 2 – Cost Sheet (Required)
Attachment 3 – Payee Data Record
 Std 204 Payee Data Record (Required)
Attachment 4 – Seller’s Permit (Required)
Attachment 5 – Bidder Declaration Form
(GSPD-05-105) Bidder Declaration (Required)
Attachment 6 – DVBE Subcontractor (submit only if utilizing a DVBE)

Signed Bidder/DVBE Subcontractor Agreement per
DVBE Method A1.c and A2.c
Attachment 7 – Small Business and Non-Small Business
Preference* (submit only if bidder is claiming preference)
 If bidder is subcontracting with a certified CA small
Business to obtain the 5% credit, bidder must provide
A description of the sub’s commercially useful function
(refer to Attachment 10)
Attachment 8 – DVBE Incentive (provide only if bidder claiming
incentive)
 Std 843
Attachment 9 – Commercially Useful Function (submit only if
Bidder is including a certified small business and/or DVBE
As part of bid response)
Attachment 10 – TACPA
(submit only if bidder is claiming preference)
 Std. 830 TACPA
 DGS/PD 526 Bidder’s Summary
 DGS/PD 525 Manufacturer’s Summary
B) Award
The award will be made to the lowest cost after meeting all requirements. Refer to Section I.F
regarding Award of Contract Language.
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State of California
State of California
SECTION III
RFQ ISD14-0119
STATEMENT OF WORK
EXHIBIT A – STATEMENT OF WORK
BACKGROUND
The Department of Motor Vehicles utilizes Hewlett-Packard t5745 thin client computing
devices as the primary method of interfacing with the two programs used to process
customer transactions. The t5745s provide the platform for accessing the DMV Automation
(DMVA) program and the Enterprise Application Services Environment (EASE) at the
customer point of contact within DMV Field Offices (FO). Barcodes are utilized on standard
DMV forms such as the Driver License or Identification Card Application and various
renewal forms. These barcodes enable FO technicians to process customer information in
an expedient and error-free fashion. The DMVA and EASE applications, running on thin
client technology, can accept as input, the output from barcode technology that adheres to
international standards, in this case UCC Code 39 and Code 128 barcodes. DMV
technicians today have a mix of legacy scanners from Motorola/Symbol that are in various
states of disrepair. This disrepair has resulted in many of the existing barcode readers
being rendered unusable by FO personnel, resulting in longer transaction processing times.
Recent legislation, specifically Assembly Bill 60 (AB-60 2013) will have an appreciable
impact to DMV FOs and the Driver License and Identification Card (DL/ID) and Vehicle
Registration (VR) processing completed in each office. To better manage the impact of this
legislation to DL/ID and VR processing in FOs, new barcode scanners are necessary. In
addition, requirements associated with AB60 to read and transcode diacritical marks from
foreign identity documents require the procurement of new barcode readers to accept the
new input. This Statement of Work and accompanying Contract seeks to define the barcode
scanner technology necessary to meet the demands associated with the implementation of
this legislation.
CONTRACT DESCRIPTION AND SCOPE
The purpose of this contract is to acquire technical and professional services to develop the
appropriate barcode reader firmware and/or software to successfully implement barcode
readers on DMV’s HP T5745 thin clients. The contract seeks the provisioning of a specific
model barcode scanner – the Motorola DL4308, the Parsing PS/2 Scanner Kit (Wedge)
cable, and the professional services necessary to program the software/firmware on the
scanners to read Code 39 (USS Code 39) and Code 128 (UCC(GS1)-128) barcodes as well
as diacritical marks as specified in the attached Bid Specification Exhibit B.
The contract vendor, on successful completion of software/firmware code development, will
flash each scanner to use the software/firmware code, and attach the cable to each unit,
and ship units to DMV FOs at addresses and in quantities identified in Exhibit C Delivery
Addresses.
The term of the contract shall be six (6) months from the date of contract execution.
Contractor tasks include the following:
Page 10 of 32
11/20/2014 6:20 PM
p. 12
State of California
State of California
RFQ ISD14-0119
1. Develop the software and/or firmware necessary to allow the Motorola DL4308 barcode
scanner to read Code 39 (USS Code 39) and Code 128 (UCC(GS1)-128) barcodes, and
diacritical marks consistently.
2. Written document displaying successful read of ten (10) random Code 39, ten (10)
random Code 128 barcodes and ten (10) diacritical marks based on Latin scripts (i.e.
acute, grave, breve, etc.) transcoded into the English equivalent.
3. Procure the appropriate number of Motorola DL4308 barcode scanners to fill the volume
requested by the contract.
4. Flash (i.e. install software/firmware) on each Motorola DL4308 barcode scanner to
ensure that each scanner functions with DMV’s thin client technology and DMVA and
EASE environment.
5. Complete each unit by installing the Parsing PS/2 Scanner Kit (Wedge) onto each
barcode scanner and perform burn-in testing.
6. Provide DMV with one (1) flashed complete DL4308 barcode readers with PS/2 cable for
validation that software/firmware perform as expected with DMVA and EASE.
7. Test Units Delivery Address: 2415 First Ave., MS B180, Sacramento, CA 95818
8. On DMV acceptance, provide DMV with the completed order (i.e. fully flashed and
assembled) of barcode scanners in shipments to each of DMV Field Offices.
C. ACCEPTANCE CRITERIA
The scanners are subject to acceptance testing under the terms of this contract. Acceptance
testing is intended to ensure that the bar code scanners acquired under this contract result
in implementation and continued satisfactory levels of performance of projects/systems that
meet DMV's business requirements, technical specifications and performance requirements;
meet the Contractor's specification, performance standards and warranties; and evidence a
satisfactory level of performance reliability prior to acceptance by the DMV. Acceptance
testing shall include verification by DMV and Contractor management and DMV personnel
that each scanner meets the required objective and functional requirements identified the
Bid Specification, Exhibit B.
Acceptance will include:
1. Delivery of one (1) scanner (1 PS/2) to DMV Contract Manager for testing
purposes in DMV Test environment(s) within 15 days of contract execution.
2. On receipt, DMV will install unit into the existing HP t5745 Thin Clients to
validate that the unit function together as indicated below:
a. Power on without an additional power cable.
b. Read DMV DL44 Form which utilizes Code 39 bar code and transmit
data accurately to the DMVA/EASE application as pass-through for
thin client.
c. Read DMV Vehicle Registration Renewal Form which utilizes Code
128 bar code and transmit data accurately to the DMVA/EASE
application as pass-through for thin client.
d. Read various Latin script diacritical markings, transcode to English
characters and pass-through to thin client.
e. Perform read functions accurately 95% of reads (19 of 20 reads
correctly).
Page 11 of 32
11/20/2014 6:20 PM
p. 13
State of California
State of California
RFQ ISD14-0119
3. On successful testing under Section C.2., DMV will accept the unit.
4. DMV will not return the test unit, but will accept it as one (1) unit from the total
order.
5. If vendor units do not function according to item C.2., vendor will be provided
with 15 days to address compatibility issues in the test unit. Following the 15
day period, DMV will test as per item C.2 for acceptance. If vendor unit does
not function following second attempt, DMV will reject the unit.
PAYMENT SCHEDULE
1. Payment shall be in one lump payment once all Acceptance Criteria in section C.2 are
met and all the barcode scanners have been delivered to each Field Office listed in
Exhibit C.
2. Project costs related to items such as shipping costs, programming of the
software/firmware on the scanners and flashing on each scanner to use the code, along
with attaching the cable/wedge to each unit are costs that need to be included within the
cost for each barcode scanner. DMV shall not pay for such costs as a separate item.
3. Contractor costs related to items such as travel and per diem are costs of the Contractor
and will not be paid as part of this contract.
4. Invoices will be submitted to:
PO BX 932382
Sacramento, CA 94232-3820
Attn: Accounts Payable M/S F-109
Page 12 of 32
11/20/2014 6:20 PM
p. 14
State of California
State of California
RFQ ISD14-0119
Exhibit B - Bid Specification
For
Motorola Barcode Scanner Units DL4308
Product: as identified by brand below or the equivalent.
Description
Product Number
Brand Name
Laser Scanner w/Decoder and Parsing PS/2
Scanner Kit (Wedge) cable
DL4308
Motorola
Products must meet the specifications as stated below.
Laser Scanner:
Scanners must be programmed to read Code 128 (UCC(GS1)-128) and Code 39 (USS Code
39) bar codes. Scanners must be capable of reading bar codes printed by laser printers that
are 16.75mm X .75mm. Scanner must be programmed to read Latin script diacritical
markings (accent, grave, breve, etc.) and transcode into English equivalent.
Decoder:
Must be pre-programmed to read and display the following information on the DMVA HP
T5745 thin client models utilizing virtual terminal emulation to perform input/output of DMV
information.
Document
Display
Example
Example
Application for Driver
10
(1 alpha +
X01234567
License (DL44)
alphanumeric
9 numeric)
8
characters
Driver
8
(1 alpha +
I00001234
License/Identification
alphanumeric
7 numeric)
(DL/ID) Cards
characters
Vehicle
License + last
(8 alpha +
XABC1111
Renewal/Billing
3 of VIN + File
3 numeric
999X
Notice (DMV 83A)
Code + Send
+ 1 alpha)
Vehicle Registration
License + last
(8 alpha
XABC111
Documents
3 of VIN + File
+3
1999X
Code + Send
numeric +
1 alpha)
Minimum Performance Requirements:
Must read and display the required information 95% of the time in one to two attempts.
A. Bar Code Laser Scanner:
Mis-read on first attempt
Non-read one to two attempts
Maximum 0%
Maximum 5%
Assembling Magnetic Stripe Reader/Laser Scanner Units:
Vendor agrees to pre-program the decoders, label cable connections (Keyboard or Terminal),
assemble and test all units prior to shipping.
Page 13 of 32
11/20/2014 6:20 PM
p. 15
State of California
State of California
RFQ ISD14-0119
Exhibit C – Field Office Locations
Office
Alturas
Arleta
Arvin
Auburn
Bakersfield
Banning
Barstow
Bell Gardens
Bellflower
Bishop
Blythe
Brawley
Capitol Office
Capitola
Carmichael
Chico
Chula Vista
Clovis
Coalinga
Colusa
Address
903 N. West C St.
Alturas, 96101
14400 Van Nuys Blvd.
Arleta, 91331
317 Campus Dr.
Arvin, 93203
11722 Enterprise Dr.
Auburn, 95603
3120 F St.
Bakersfield, 93301
1034 W. Ramsey St. #B
Banning, 92220
528 E. Virginia Wy.
Barstow, 92311
6801 S. Garfield Ave.
Bell Gardens, 90201
9520 E. Artesia Blvd.
Bellflower, 90706
1115 W. Line Street
Bishop, 93514
430-B S. Broadway
Blythe, 92225
1175 E. Main St.
Brawley, 92227
State Capitol
4200 Capitola Rd.
Capitola, 95010
5209 North Ave.
Carmichael, 95608
107 Parmac Rd. #1
Chico, 95926
30 N. Glover Ave.
Chula Vista, 91910
2103 Shaw Avenue
Clovis, 93611
406 E. Elm St.
Coalinga, 93210
1025 Bridge St, Suite B
Colusa, 95932
Scanners
Required
3
34
8
9
21
9
6
32
30
4
3
9
2
27
27
13
28
24
8
4
Page 14 of 32
11/20/2014 6:20 PM
p. 16
State of California
State of California
Compton
Concord
Corte Madera
Costa Mesa
Crescent City
Culver City
Daly City
Davis
Delano
El Cajon
El Centro
El Cerrito
El Monte
Escondido
Eureka
Fairfield
Fairfield IBC (BSC)
Fall River Mills
Folsom
Fontana
Fort Bragg
Fremont
RFQ ISD14-0119
2111 S. Santa Fe Ave.
Compton, 90221
2070 Diamond Blvd.
Concord, 94520
75 Tamal Vista Blvd.
Corte Madera, 94925
650 W. 19th St.
Costa Mesa, 92627
1475 Parkway Dr.
Crescent City, 95531
11400 W. Washington Blvd.
Los Angeles, 90066
1500 Sullivan Ave.
Daly City 94015
505 Pole Line Rd.
Davis, 95616
631 Jefferson St.
Delano, 93215
1450 Graves Ave.
El Cajon, 92021
233 N. Imperial Ave.
El Centro, 92243
6400 Manila Ave.
El Cerrito, 94530
4000 Arden Drive
El Monte, 91731
725 N Escondido, Blvd
Escondido, CA 92025
322 W. 15th St.
Eureka, 95501
160 Serrano Drive.
Fairfield, 94533
4630 West America Ste. E
Fairfield 94534
43467 Hwy 299 E.
Fall River Mills, 96028
323 E. Bidwell #A
Folsom, 95630
8026 Hemlock Ave.
Fontana, CA 92335
410 S. Franklin St.
Fort Bragg, 95437
4287 Central Ave.
Fremont, 94536
23
19
17
28
5
25
25
8
7
24
10
21
20
26
14
16
25
2
17
30
4
19
Page 15 of 32
11/20/2014 6:20 PM
p. 17
State of California
State of California
RFQ ISD14-0119
Fresno
655 W. Olive Ave.
Fresno, 93728
6420 N. Blackstone Ave.
Fresno, 93710
735 E. North St.
Fresno, CA 93725
909 W. Valencia Dr.
Fullerton, 92832
1180 Evergreen Rd. Ste. A
Redway, 95560
6984 Chestnut St., Suite A
Gilroy, 95020
1335 W. Glenoaks Blvd.
Glendale, 91201
7127 Hollister Ave. #24/26
Goleta, 93117
890 Sutton Wy.
Grass Valley, 95945
701 W. Hanford Armona Rd.
Hanford, 93230
Fresno (North)
Fresno CDTC (CDL)
Fullerton
Garberville
Gilroy
Glendale
Goleta
Grass Valley
Hanford
Hawthorne
Hayward
Headquarters
Hemet
Hollister
Hollywood Cole
only)
Indio
Inglewood
Jackson
King City
Laguna Hills
(DL
3700 W. El Segundo Blvd.
Hawthorne, 90250
150 Jackson St.
Hayward, 94544
2415 First Ave.
Attn: IT Asset Mgmt
Sacramento, CA 95818
1200 S. State St.
Hemet, 92543
80 N. Sally St.
Hollister, 95023
803 N. Cole Ave.
Hollywood, 90038
44-480 Jackson St.
Indio, 92201
621 N. LaBrea Ave.
Inglewood, 90302
201 Clinton Rd. #205
Jackson, 95642
101 E San Antonio Dr.
King City, CA 93930
23535 Moulton Pkwy.
Laguna Hills, 92653
26
16
3
37
2
12
27
9
5
11
23
29
345
20
10
23
18
27
6
6
21
Page 16 of 32
11/20/2014 6:20 PM
p. 18
State of California
State of California
Lake Isabella
Lakeport
Lancaster
Lincoln Park
Lodi
Lompoc
Lompoc DLPC
Long Beach
Los Angeles
Los Angeles DLPC
Los Angeles IBC (BSC)
Los Banos
Los Gatos
Madera
Manteca
Mariposa
Mendota (travel run)
Merced
Modesto
Montebello
Mount Shasta
RFQ ISD14-0119
5520 Lake Isabella Blvd. #G-1
Laske Isabella, 93240
965 Parallel Dr.
Lakeport, 95453
1110 West Ave. I
Lancaster, 93534
3529 N Mission Rd.
Los Angeles 90031
1222 E. Pixley Parkway
Lodi, 95240
209 W. Pine Ave.
Lompoc, 93436
1601 North H St.
Lompoc, CA 93436
3700 E. Willow St.
Long Beach, 90815
3615 S. Hope St.
Los Angeles, 90007
16201 San Fernando Mission
Blvd.
Los Angeles, 91344
1365 North Grand Ave.
Suite 100
Covina, CA 91724
814 W. L St.
Los Banos, 93635
600 N. Santa Cruz Ave.
Los Gatos, 95030
1206 W. Maple St.
Madera, 93637
955 Davis St.
Manteca, 95336
5264 Hwy. 49 North
Mariposa, 95338
655 Quince St.
Mendota 93640
1313 W. 12th St.
Merced, 95340
124 Burney St.
Modesto, 95354
424 N. Wilcox Ave.
Montebello, 90640
154 Morgan Wy.
Mount Shasta, 96067
3
7
17
22
14
7
50
25
28
50
30
8
20
12
13
3
4
16
24
32
3
Page 17 of 32
11/20/2014 6:20 PM
p. 19
State of California
State of California
Mountain View IBC (ISC)
Napa
Needles
Newhall
Norco
Novato
Oakland (Claremont)
Oakland (Coliseum)
Oceanside
Orange County DLPC
Oroville
Oxnard
Palm Desert
Palm Springs
Palmdale
Paradise
Pasadena
Paso Robles
Petaluma
Pittsburg
Placerville
Pleasanton
RFQ ISD14-0119
595 Showers Dr.
Mountain View, 94040
2550 Napa Valley Corporate Dr.
Napa, 94558
1040 E. Broadway
Needles, 92363
24427 Newhall Ave.
Newhall, 91321
3201 Horseless Carriage Dr.
Norco, 92860
936 7th St. Ste. A
Novato, 94947
5300 Claremont Ave. 1st Floor
Oakland, 94618
501 85th Ave.
Oakland, 94621
4005 Plaza Dr.
Oceanside, 92056
12645 Beach Blvd.
Stanton,
775 Mitchell Ave.
Oroville, 95965
4050 S. Saviers Rd.
Oxnard, 93033
74-740 Technology Dr.
Palm Desert, 92211
950 N. Farrell Dr.
Palm Springs, 92262
2260-D E. Palmdale Blvd.
Palmdale, 93550
5921 Clark Rd. #A
Paradise, 95967
49 S. Rosemead Blvd.
Pasadena, 91107
841 Park St.
Paso Robles, 93446
715-J Southpoint Blvd.
Petaluma, 94954
1399 Buchanan Rd.
Pittsburg, 94565
2919 Cold Springs Rd.
Placerville, 95667
6300 W. Las Positas Blvd.
Pleasanton, 94588
4
12
3
15
19
11
33
25
25
50
7
19
13
17
13
6
25
8
10
13
8
14
Page 18 of 32
11/20/2014 6:20 PM
p. 20
State of California
State of California
Pomona
Porterville
Poway
Quincy
Rancho Cucamonga
Rancho San Diego IBC (ISC)
Red Bluff
Redding
Redlands
Redwood City
Reedley
Ridgecrest
Riverside
Riverside (East)
Rocklin
Roseville
Sacramento
Sacramento (South)
Salinas
San Andreas
San Bernardino
RFQ ISD14-0119
1600 S. Garey Ave.
Pomona, 91766
329 E. Olive Ave.
Porterville, 93257
13461 Community Rd.
Poway, 92064
1953 E Main St. #3.
Quincy, 95971
8629 Hellman Ave.
Rancho Cucamonga, 91730
1530 Hilton Head Rd
Suite 101
El
Cajon, 92019
675 Monroe St.
Red Bluff, 96080
2135 Civic Center Dr.
Redding, 96001
1659 W. Lugonia Ave.
Redlands, 92374
300 Brewster Ave.
Redwood City, 94063
558 E. Dinuba Ave.
Reedley, 93654
540 Perdew Ave. #A
Ridgecrest, 93555
6280 Brockton Ave.
Riverside, 92506
6425 Sycamore Canyon Blvd.
Riverside, 92507
5245 S Grove Street
Rocklin, 95677
7200 Galilee Road
Roseville, CA 95678
4700 Broadway
Sacramento, 95820
7775 La Mancha Way
Sacramento, 95823
260 E. Laurel Dr.
Salinas, 93906
745 Mountain Ranch Rd.
San Andreas, 95249
1310 N. Waterman Ave.
San Bernardino, 92404
23
10
20
4
25
10
7
12
17
37
12
5
19
25
15
24
25
12
14
4
16
Page 19 of 32
11/20/2014 6:20 PM
p. 21
State of California
State of California
San Bernardino CDTC (CDL)
San Clemente
San Diego
San Diego (Clairemont)
San Francisco
San Jose
San Jose DLPC
San Luis Obispo
San Mateo
San Pedro
San Ysidro
Santa Ana
Santa Barbara
Santa Clara
Santa Maria
Santa Monica
Santa Paula
Santa Rosa
Santa Teresa
Seaside
Shafter
Simi Valley
RFQ ISD14-0119
930 S. Arrowhead Ave.
San Bernardino, CA 92408
2727 Via Cascadita
San Clemente, 92672
3960 Normal St.
San Diego, 92103
4375 Derrick Dr.
San Diego, 92117
1377 Fell St.
San Francisco, 94117
111 W. Alma Ave.
San Jose, 95110
2222 Senter Road
San Jose, 95112
3190 S. Higuera St.
San Luis Obispo, 93401
425 N. Amphlett Blvd.
San Mateo, 94401
1511 N. Gaffey St.
San Pedro, 90731
6111 Business Center Ct.
San Diego, 92154
1330 E. 1st St.
Santa Ana, 92701
535 Castillo St.
Santa Barbara, 93101
3665 Flora Vista Ave.
Santa Clara, 95051
523 S. McClelland St.
Santa Maria, 93454
2235 Colorado Ave.
Santa Monica, 90404
250 W. Harvard Blvd. #A
Santa Paula, 93060
2570 Corby Ave.
Santa Rosa, 95407
180 Martinvale Ln.
San Jose, 95119
1180 Canyon Del Rey
Seaside, 93955
548 Walker St.
Shafter, 93263
3855-D Alamo St.
Simi Valley, 93063
3
14
26
32
27
31
50
16
18
15
28
37
14
32
9
31
15
20
16
16
9
19
Page 20 of 32
11/20/2014 6:20 PM
p. 22
State of California
State of California
Sonora
South Lake Tahoe
Stanton DLPC
Stockton
Susanville
SW Bakersfield
Taft
Temecula
Thousand Oaks
Torrance
Tracy
Truckee
Tulare
Turlock
Twenty Nine Palms
Ukiah
Vacaville
Vallejo
Van Nuys
Ventura
Victorville
Visalia
RFQ ISD14-0119
885 Morning Star Dr.
Sonora, 95370
3344 Lake Tahoe Blvd. #B
South Lake Tahoe, 96150
12645 Beach Blvd.
Stanton, CA 90680
55 South Lincoln Street
Stockton, 95203
2615 Main St.
Susanville, 96130
7000 Schirra Ct.
Bakersfield 93313
165 Center St.
Taft, 93268
27851 Diaz Rd.
Temecula, 92590
1810 E. Avenida de Los Arboles
Thousand Oaks, 91362
1785 W. 220th St.
Torrance, 90501
2785 Auto Plaza Drive
Tracy, 95304
11357 Donner Pass Rd. #1
Truckee, 96162
274 E. Cross Ave.
Tulare, 93274
825 E. Monte Vista Ave.
Turlock, 95382
3668 Adobe Rd. #G-J
Twentynine Palms, 92277
542 S. Orchard Ave.
Ukiah, 95482
621 Orange Dr.
Vacaville, 95687
200 Couch St.
Vallejo, 94590
14920 Vanowen St.
Van Nuys, 91405
4260 Market St.
Ventura, 93003
14855 Corta Drive
Victorville, 92395
1711 E. Main
Visalia, 93292
8
8
50
25
4
18
7
17
16
26
13
8
11
16
7
9
14
12
27
18
15
14
Page 21 of 32
11/20/2014 6:20 PM
p. 23
State of California
State of California
Walnut Creek
Watsonville
Weaverville
West Covina
West Hollywood
West Sacramento CDTC
(CDL)
Westminster
Whittier
Willows
Winnetka
Winnetka IBC
Woodland
Yreka
Yuba City
RFQ ISD14-0119
1910 N. Broadway
Walnut Creek, 94596
90 Alta Vista Ave.
Watsonville, 95076
1511 Main St.
Weaverville, 96093
800 S. Glendora Ave.
West Covina, 91790
936 N. Formosa Ave.
W. Hollywood, 90046
2528 Evergreen Ave.
West Sacramento, 95691
13700 Hoover St.
Westminster, 92683
9338 S. Painter Ave.
Whittier, 90605
815 N. Humboldt Ave.
Willows, 95988
20725 Sherman Wy.
Winnetka, 91306
20725 Sherman Wy.
Winnetka, 91306
825 East St. #306
Woodland, 95695
1848 S. Fort Jones Rd.
Yreka, 96097
1570 Poole Blvd.
Yuba City, 95993
15
18
2
27
24
3
37
24
6
30
8
7
4
18
Total
3480
Page 22 of 32
11/20/2014 6:20 PM
p. 24
State of California
State of California
RFQ ISD14-0119
SECTION IV ATTACHMENTS
ATTACHMENT 1 – COVER SHEET
The submission of this quote does not obligate the Department of Motor Vehicles to fund the
proposed contract. If the quote is approved for funding, a contract will be executed between the State
of California and the bidder. When funding is authorized, the bidder will be expected to adhere to the
terms of the executed contract.
By signing Attachment 1 - Cover Sheet, bidders agree to the terms and conditions listed in Section I.E
Bidders Instructions and Provisions.
The undersigned bidder hereby proposes to furnish all labor, materials, tools and equipment, to
provide the products and services in accordance with the specifications and provisions received with
the RFQ.
1. Full Legal Name of Bidder’s Organization:
2. Mailing Address:
Street
City
State
Telephone
FAX
Zip
Email
3. Federal Taxpayer Identification Number:
4. Principal who is authorized to bind the bidder:
Typed Name
Title
Original Signature
Date
5. Bidder’s contact person shall be:
(Name and Phone Number)
Page 23 of 32
11/20/2014 6:20 PM
p. 25
State of California
State of California
RFQ ISD14-0119
ATTACHMENT 2 – COST SHEET
Project costs related to items such as shipping costs, programming of the software/firmware on
the scanners and flashing each scanner to use the code, along with attaching the cable/wedge to
each unit are costs that need to be included within the cost for each barcode scanner. DMV
shall not pay for such costs as a separate item.
Quantity
3,480
Description
Unit
Price
Extended
Price
Motorola Scanner #DL4308 to include the Parsing PS/2
Scanner Kit (Wedge) and Intellistand attached to each
scanner prior to delivery to DMV. Project costs related to
items such as shipping costs to185 Field Offices,
programming of the software/firmware on the scanners
and flashing each scanner to use the code, along with
attaching the cable/wedge to each unit are costs that need
to be included within the cost for each barcode scanner.
DMV shall not pay for such costs as a separate item. For
details see the attached Statement of Work, Section III,
Exhibit A.
Subtotal
Tax 8.5%
Total
This purchase order may be amended to add funds if sales tax amount increase.
Note: It is unlawful for any person engaged in business within this state to sell or use
any article or product as a “loss leader” as defined in Section 17030 of the Business and
Professions Code.
Page 24 of 32
11/20/2014 6:20 PM
p. 26
State of California
State of California
RFQ ISD14-0119
ATTACHMENT 3 – PAYEE DATA RECORD, STD. 204
All bidders must provide a signed copy of the Payee Data Record with their response as
Attachment 3. The form is available at this website link:
http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf
Page 25 of 32
11/20/2014 6:20 PM
p. 27
State of California
State of California
RFQ ISD14-0119
ATTACHMENT 4 – CALIFORNIA SELLER’S PERMIT
A copy of each bidder’s (and any affiliate that makes sales for delivery into California as
applicable) current seller’s permit or certification of registration issued by the California State
Board of Equalization must be included in the bidder’s response as Attachment 4. This
solicitation and any resulting contract shall be subject to all requirements as set forth in
Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation
Code, and Section 10295.1 of the Public Contract Code.
Page 26 of 32
11/20/2014 6:20 PM
p. 28
State of California
State of California
RFQ ISD14-0119
ATTACHMENT 5 – BIDDER DECLARATION FORM
All Bidders must complete the Bidder Declaration GSPD-05-105 and include it with the bid response as
Attachment 5.
http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf
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State of California
State of California
RFQ ISD14-0119
ATTACHMENT 6 - DVBE SUBCONTRACTOR AGREEMENT
PART A: NAMED PARTIES
This Agreement is entered into between Contractor:
, hereinafter referred
(Contractor Name)
to as Bidder, and DVBE subcontractor:
, hereinafter referred
(DVBE Subcontractor Name)
to as Subcontractor, on:
, consisting of the following conditions:
(Date)
1.
Bidder has bid or intends to bid on a solicitation issued by the State of California, Department of Motor Vehicles,
hereinafter referred to as DMV. The DMV will enter into a contract (the primary agreement) with the Bidder if the
Bidder is awarded the contract.
2.
Bidder has proposed the Subcontractor as a disabled veteran business enterprise subcontractor in the bid; and
Bidder intends to employ the subcontractor to perform certain work or services under the primary agreement if the
Bidder is awarded the DMV contract.
3.
Subcontractor intends to provide certain work or services or products/goods under the primary agreement if the
contract is awarded to the Bidder.
PART B:
The State requires the Bidder to provide, prior to the contract award, a written agreement signed by the Bidder and each
disabled veteran business enterprise subcontractor proposed by the Bidder in the bid proposal submitted to the State, to
include certain terms and conditions specified below. These written agreements shall become null and void if the Bidder is
not awarded a contract as result of this bid invitation.
Bidder and the Subcontractor agree that, in the event the DMV awards the primary agreement to the Bidder, the Bidder will
employ the Subcontractor to provide goods and/or services in accordance with the following terms and conditions:
1.
The term of this Agreement is:
. The parties estimate that
the goods and/or services will be provided/performed by the Subcontractor within the contract term.
2.
The parties estimate that the goods and/or services will be provided/performed by the Subcontractor
commencing on:
/
/
and completed by:
/
/
3.
The rate and conditions of payment by the Bidder to the Subcontractor are:
4.
The percentage of the entire primary contract to be awarded to the Subcontractor is:
%.
(Must commit at least 3% of the entire bid amount unless otherwise specified within the solicitation.)
5.
Description of services and/or goods to be performed/supplied by the DVBE Subcontractor:
(Attach Additional Sheets If Necessary)
This Agreement has been executed by the parties identified below:
Bidder’s Company Name:
By (Authorized Signature):
Printed Name and Title of Person Signing:
Subcontractor’s Company Name:
Date Signed:
By (Authorized Signature):
Date Signed:
Printed Name and Title of Person Signing:
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State of California
State of California
RFQ ISD14-0119
ATTACHMENT 7 – SMALL BUSINESS / NON-SMALL BUSINESS PREFERENCES
If claiming the small business or non-small business preference, bidders must fill out the following
information (II and V) and provide the requested documents/explanation (refer to III and IV
below).
I.
NOTICE TO ALL BIDDERS: Per California Government Code Section 14835, et. seq. requires that a five percent (5%)
preference be given to contractors who qualify as a certified small business or to non-small business bidders that submits
a written commitment to subcontract at least twenty-five percent (25%) of its total bid price with one or more small
business (es). Questions regarding Small Business Preference approval and requests for a copy of the regulations
should be directed to the Office of Small Business and Disabled Veteran Business Certification (OSDC) under the
Department of General Services at (916) 375-4940.
II.
Bidders desiring to claim preference as a certified small business or non-small business subcontractor must complete the
following and return with the bid response to be eligible for the preference.
1.
Are you (Prime Contractor) claiming preference as a small business?
Yes
No
If yes, indicate your OSDC Reference Number: _________________________
2.
If applicable, is the subcontractor a certified small business?
Yes
No
If yes, submit a written commitment to subcontract at least twenty-five percent (25%) of its total bid price with
one or more small businesses. The required list of California certified small business subcontractors must be
attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone
number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or
percentage of the net bid price (as specified in the solicitation) per subcontractor. Also, indicate the OSDC
Reference Number for each subcontractor: _________________
III.
Submit a copy of the small business certification approval letter for either the prime contractor or subcontractor issued by
the Office of Small Business and Disabled Veteran Business Certification with your bid response.
IV.
Certified small businesses and disabled veteran businesses listed as subcontractors must perform a "commercially useful
function" in the performance of the contract. The term “commercially useful function” is defined in Government Code
Section 14837(d) (4) and in Military and Veterans Code Section 999(b) (5) (B).
Bidder must provide a written explanation delineating what Commercially Useful Function each certified small business or
certified disabled veteran business will provide for this RFQ.
IV.
DECLARATION:
By signing below with inclusion of the date of signature, the undersigned bidder DECLARES UNDER PENALTY OF
PERJURY under the laws of the State of California that the information set forth above is true and correct.
___________________________________________________________
Name and Title (Type or Print)
___________________________________________________________
Signature
Date
___________________________________________________________
Firm Name
_________________________________________________________
Street Address
___________________________________________________________
City
State
Zip Code
___________________________________________________________
Telephone Number (including Area Code)
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State of California
State of California
RFQ ISD14-0119
ATTACHMENT 8 - CALIFORNIA DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)
PROGRAM INCENTIVE
THE CA DVBE REQUIREMENT HAS BEEN WAIVED FOR THIS SOLICITATION
DVBE INCENTIVE:
In order to meet the California Disabled Veteran Business Enterprise Incentive, bidders must
be, or partner with, a California Certified DVBE. All certified DVBE’s must perform a
“commercially useful function” in the performance of the contract. For more information
regarding the DVBE requirement and incentive, please review the Department of General’s
website at http://www.documents.dgs.ca.gov/pd/poliproc/MasterDVBEIncentiveRequireGoodIT11_1215.pdf. If utilizing method A1.c or A2.c in the link
provided, submit signed agreement with bid response.
Note: DVBE Incentive is applied during the evaluation process and is only applied for
responsive bids from responsible bidders proposing the percentage(s) of DVBE participation
for the incentive(s) specified below:
Confirmed DVBE Participation of: DVBE Incentive:
5% and Over
5%
4%
3%
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State of California
State of California
RFQ ISD14-0119
ATTACHMENT 9 – COMMERCIALLY USEFUL FUNCTION FOR
SMALL BUSINESS AND/OR DVBE SUBCONTRACTORS
If bidder is utilizing a certified Small Business and/or DVBE subcontractor, the bidder must
answer the following questions for subcontractor that is proposed in their response to this
solicitation.
1. Provide detailed description and percentage of work to be completed by prime
contractor:
2. Provide detailed description and percentage of work to be completed by small
business and/or DVBE subcontractor:
3. Explain how subcontractor meets the Commercially Useful Function criteria:

Is responsible for a distinct element of the work of the contract

Carries out its obligation by actually performing, managing or supervising the work
involved

Performs work that is normal for its business, services and functions

Is not further subcontracting a portion of the work that is greater than that expected
to be subcontracted by normal industry practices

Is responsible, with respect to products, inventories, materials, and supplies required
for the contract, for negotiating price, determining quality and quantity, ordering,
installing, if applicable, and making payment.
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State of California
State of California
RFQ ISD14-0119
ATTACHMENT 10 – TACPA PREFERENCE
If claiming this preference, bidders must submit the following forms:
A.
TARGET AREA CONTRACT PREFERENCES ACT (TACPA)
Preference will be granted to California-based Contractors in accordance with Government Code Section 4530
whenever contract for goods and services are in excess of $85,000 and the Contractor meets certain requirements as
defined in the California Code (Title 2, Section 1896.30) regarding labor needed to produce the goods or provide the
services being procured. Bidders desiring to claim Target Area Contract Preferences Act shall complete Std. Form
830 and submit it with the bid response. Refer to the following website link to obtain the appropriate form:
http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf
B.
BIDDER’S SUMMARY OF CONTRACT ACTIVITIES AND LABOR HOURS
If the bidder requests TACPA contract preference; the Bidder’s Summary form must be completed and signed by the
bidder for each requested preference. Refer to the following website link to obtain the appropriate form:
http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf
C.
MANUFACTURER’S SUMMARY OF CONTRACT ACTIVITIES AND LABOR HOURS
If the bidder requests TACPA contract preference; the completed Manufacturer’s Summary form must be
signed by both the manufacturer and the bidder to be eligible for the preferences. The purpose of this form is
to give the bidder and the Evaluators a tool to assess the total manufacturing employee labor hours required
to complete the contract either inside or outside the preference areas. Refer to the following website link to
obtain the appropriate form:
http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf
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State of California
Question and Answers for Bid #DMV RFQ ISD14-0119 - Barcode Scanners
5
OVERALL BID QUESTIONS
There are no questions associated with this bid. Question Deadline: Nov 25, 2014 10:00:00 AM PST
6
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p. 35

Solicitation DMV RFQ ISD14-0119 Barcode

Transcription

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