How to REGISTER your team - Susan G Komen Evansville Tri

Maude Squad
2015 Top Fundraising Team
$18,897.00
2016 Teams Program Sponsored by:
Welcome Team Captains
Congratulations on making the commitment to form a team for the 19th annual Susan G. Komen
Evansville Tri-State Race for the Cure®. Year after year, Team Captains have proven to be incredible
leaders, making the Race more successful in furthering our mission to end breast cancer. Your hard
work and dedication save lives and for that, we cannot thank you enough.
Race teams help Komen Evansville Tri-State ignite the inner strength of individuals to take on and
overcome breast cancer. Team fundraising represented 87% of the overall fundraising revenue for
the 2015 Race. Teams raised nearly $104,000 and team members made up 64% of the 8,901 Race
Participants.
This Team Captain Guide is a resource to help you create and manage a successful team. It will
serve as an excellent tool as you recruit team members and lead them in their fundraising efforts.
In addition to the guide, each team captain will be assigned a Team Liaison, they are here to help
motivate you, answer questions and help with fundraising ideas. Please let your Team Liaison guide
you through Race season, they have volunteered time to help make 2016 Race for the Cure® the
most successful in the Affiliate’s history!
What You Do Matters
Komen Evansville Tri-State is the local source for funding breast cancer detection, support and educational awareness in the Tri-State area. Since it was founded in 1998, Komen Evansville Tri-State has
invested more than $7.8 million in local breast health agencies and organizations.
TRI-CAP Breast Cancer Program
$100,000
St. Mary’s Foundation
$84,052
Deaconess Hospital Foundation
$78,727
Good Samaritan Hospital
$56,221
Perry County Memorial Hospital
$8,006
Owensboro Health Foundation
$22,829
Methodist Hospital
$9,455
Total $353,506
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The Impact of Racing with Komen Evansville Tri-State
It's about more than pink, a ribbon, or a race, breast cancer is a disease that affects too many lives.
Susan G. Komen Evansville Tri-State is making a difference by fighting breast cancer on all fronts. The
way we use donated funds is a compelling and unique part of our story because it pairs a dedication
to individuals in our community with a commitment to deliver advancements in research.
Funds raised here help us save lives here. The greatest part of the money we receive
remains in the community as a source of help for those in need. It goes to pay for services
(including screenings, biopsies, ultrasounds, assistance with treatment, education, and survivor
support) that benefit local women and men.
Funds raised here fuel groundbreaking breast cancer research at home and
abroad. Komen dollars have touched every major advancement in breast cancer research for
the last 34 years. A meaningful portion of the money we receive in the Evansville Tri-State is
dedicated to research that happens in our community, across the United States, and all around
the world. This money supports the very best research endeavors.
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Team Captain’s Job
As the captain of a team, you will be the primary point of contact for your team members. It is your job
to create the team, invite people to join, and keep members motivated, inspired, and informed of the
team’s progress. You will be responsible for assuring that every team member is registered and ready
to help your team raise funds.
Team Captain’s Checklist
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I have distributed informational materials to team members, friends, family, & coworkers,
I encouraged team members to register for Sleep in for the Cure® if they cannot attend
the Race.
I am monitoring my team’s progress and continuing to recruit and encourage fundraising.
I have encouraged every member of my team to raise more than they did last year.
If my team has more than 10 participants, I have marked my calendar for Packet Pick-Up.
You will be able to pick up your teams Race packets at Race Headquarters, Woodland
Center 1314 N Green River Rd. beginning 09/16/16 4pm-6pm, 09/17/16 10am-1pm and
Mon 09/19/16 until Sat 09/24/16 10a-6p.
If my team has 50 or more members I have scheduled a delivery date and time by
emailing teams@komenevansville.org.
I have let every team member know they must wear their Race bib on Race day.
I have established a meeting area on Race day for my Team, and I have let them know
where and when to meet.
 New for 2016 Any team that raises $2,500 or more will be invited to the Old
National Bank “Team Tailgate” Area. The Top 3 Fundraising teams will be invited
to the Old National Bank “Team Tailgate Tent” They will receive an area to
decorate and gather team members before and after the Race. The fundraising
deadline for the team Incentives are 09/16/16.
Motivate Your Team
Fundraise. Inform your team on the importance of fundraising. Remind them that their
registration fee gets them to the start line, but their fundraising dollars get us to the finish line.
Educate. Provide your team members with a background of Komen Evansville Tri-State and
our mission. They will be motivated knowing that their dollars make a difference.
Set Goals. Come up with a fundraising goal as a team. Encourage each team member to set
their own individual goals and share the tools to help them succeed.
Organize. As Team Captain, keep track of each team member’s progress.
Play. Create an activity that brings your team together to bond. Throw a team potluck or a
family picnic. Have a bowling competition, wine tasting, bike ride or team walk.
Theme your team. Come up with a meaningful team name so that your team members can
talk passionately to donors. Design team t-shirts to wear with pride.
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Building Your Team
Potential team members are everywhere and you’ll most likely find team recruitment is easy.
Our community is full of people who would be happy to join you in the fight against breast cancer.
Corporations, places of worship, organizations, schools, hospitals, friends, family members, and
neighbors can join your team.
Here are some tips for recruiting new team members:
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Set up your company team and have a friendly competition for participation between
company departments, family members, or schools. Publicize your team in a company
or club newsletter.
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Customize your Race Participant Center to share a personal story and photo. Email
friends and family a link to your team’s web page, asking them to read about your
participation and consider joining your team.
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Host a Team Kick-Off Party where your guests can learn about the Race and join
your team.
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Recruit co-captains to help spread the word about joining your team.
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Host a registration table at your work, school, or place of worship. Ask your
Team Liaison about how to set-up a registration blitz with the Komen Office.
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Include a link to your Race Participant Center on all of your social networking sites.
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Post team registration flyers everywhere you go: your gym, coffee house, medical
office, and around the neighborhood.
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Inform your team about registration discounts. The Komen office occasionally offers a
discount on registration fees. These discounts are only available online. The best deal
of Race season is the Early Bird discount, starting June 29th until July 31st receive
a $5.00 discount. Use code: EARLY16 (excludes Kids for a Cure® and Sleep in for
a Cure®).
Race Participant Center
The Race Participant Center houses your team page and personal fundraising website. Access your
Participant Center by going to komenevansville.org/race and clicking on Race Participant Center on
the upper-right corner of the page. There you will find e-mail templates to make sending e-mails to
your friends and family members as easy as can be! From the Race Participant Center you are able to
set up your personal web page (customizing your story and personal photo), send e-mails to friends,
co-workers, and connect with friends on Facebook. Be sure to check your Race Participant Center
often for new donations and messages.
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Be a fundRACER
As the leader of your team, and a leader in the fight to end breast cancer, it is important
for you to know and share the impact of fundraising.
Funds raised for the Komen Evansville Tri-State Race for the Cure battle breast cancer on all fronts.
A donation is more than dollars. It’s a real difference made through the people in our community,
and for the women of our community. Beginning close to home, we use donated dollars wisely,
and in ways that directly benefit women, men and families in the Tri-State who are dealing with the
costly challenge of breast cancer in our community. We also empower local dollars to serve beyond
our community as they fund a significant portion of the best breast cancer research around the world.
Tips for Success
 Lead by example: Excitement is contagious. It is crucial that your teammates see and feel
your dedication and enthusiasm. Fundraising yourself is the best way to inspire your team
members to raise funds.
 Ask: Ask anyone and everyone if they will donate. Send an email to everyone you know
encouraging them to make a pledge. In most cases, people donate their time or money simply
because they were asked.
 Never miss an opportunity: Now is not the time to be shy! Let every person know that
you are participating in the Race for the Cure. Inform everyone of your fundraising goal and
let everyone know your purpose is to eradicate breast cancer.
Who to Ask
Everyone is a potential donor. Ask people that you see every day. Go through your phone list/address
book, email lists, work rolodex, etc. Think of EVERYONE you know who might support you in this
great endeavor. People will be honored to be a part of your fundraising drive!
Use our Tools
SGK Fundraise Mobile App
Download our FREE mobile app to help boost your fundraising efforts. You can log in with your
Race username and password, making it possible to send emails, text messages, Tweets, and
Facebook updates. Available in the Apple store® and Google Play®
*Go to your app store and search SGK Fundraise or visit our fundraising resources page at ww.komenevansville.org
Facebook App –Only for PC’s
Did you know that you can raise money for this year’s Komen Race for the Cure through Facebook?
By adding the Komen Race for the Cure fundraising application to your Facebook page, you can easily
extend your fundraising efforts to your network of friends on Facebook. You may connect to the app
thru the Race Participant Center.
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Special Access to the Official Team Logos
Does your team have spirit? Use one of the four Official Team Logos below, to create team t-shirts
and fundraising promotions.
Over the past years, we have seen a steady rise in popularity for teams opting to design custom
t-shirts for Race day. Creating a one-of-a-kind shirt for your team gives you an opportunity to
represent yourselves in a unique way for a wonderful cause. Please keep in mind when picking a
color for your Team T-Shirt, we reserve Komen Pink to celebrate our Survivors.
Please email info@komenevansville.org to request the official team logos.
Megan’s Rack Pack
2015 2nd Place
Fundraising Team
$18,374.00
*Due to branding regulations, teams are not permitted to use the standard Komen Evansville Tri-State, Komen Race for
the Cure logos or the pink ribbon logo.
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Team Awards
Are you looking for bragging rights? We have several team awards up for grabs;
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Largest Team
Road Warrior Team (team that travels the farthest)
Largest 1st Time Team
High School Challenge,
Team Raiser Award (given to the top fundraising team as of 09/16/16)
Team T-Shirt Contest
Be creative! Anyone wishing to be considered for this award must present a Team T-Shirt to the
Komen Evansville Tri-State office by Thursday, September 15, 2016. Voting will be held at Race
Headquarters during Pack pick-up / Late Registration, the week prior to the Race and in the Team
Tailgate area on Race Day. One vote is $1 so have your team members bring their wallets!
New for 2016
Any team that raises $2,500 or more will be invited to the Old National Bank “Team Tailgate” . This
will give your team a place together before and after the Race. Feel free to bring pop up tents, chairs,
games and decorations for your area. (You will be allowed a vehicle in the area, detail will be given to
the team captains once the $2,500 milestone is reached.)
The Top 3 Fundraising teams will be invited to the Old National Bank “Team Tailgate Tent”. The
winning Teams will receive an area inside the tent to decorate and gather team members before and
after the Race. Chairs and tables will be provided.
The team deadline for the contest are 09/16/16.
2015 Top Fundraising Teams
Thank you and Congratulations to our 2015 Top Fundraising teams
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1st Place Maude Squad, they raised an astounding$18,897.00.
2nd Place team Megan's Rack Pack was a very, very close with $18,374.00!
3rd Place team was Lorna raising $7,7290.00!
These 3 teams Raised a total of $45,000.00!
2015 Team Award Winners
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Largest Team: Deaconess Health System with 922 members.
Road Warrior: Bobbettes from McLeansboro, IL
Largest 1st Time Team: A+ Derr Heating and Air
High School Challenge: North High School
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Pledge Prizes
We have developed a rewards system sponsored by local businesses. With the help of our Pledge
Prize sponsors, we are able to support our community by granting local programs to fund; education
programs, screening mammograms, diagnostic tests and treatment programs. In 2016 we granted
$353,000 to local programs in our 28 county service area. In 2017 we want to fund even more
programs. With your help we can find the Cures.
Raise
$100
$250
$500
$1,000
$2,500
$5,000
Receive
Certificate from Chick-Fil– A
Car Wash from Shine on Express Car Wash
2016 Komen Evansville City Shirt
$50 Home Depot Gift Card
2017 Race for The Cure® VIP Entry
$250 Diamond Galleria Gift Card
*Cumulative prizes are awarded to each level.
Top Fundraiser will receive: 25,000 AAdvantage® Mile Certificate.
(limit one (1) mileage certificate per household).
Pink Honor Roll
The top 100 fundraisers as of 09/16/16 will receive a special Race Bib to wear on Race day.
2015 Top 10 Fundraisers
Gary Clayton
Maud Squad
$11,422.00
Darren Koch
Megan's Rack Pack
$7,625.00
Julie Hester
Blazing Pink Warriors
$3,040.00
Lisa Appel
Dean Bosler’s Furniture– The Chemosabes
$2,279.00
Lucas Rosbottom
Megan's Rack Pack
$2,000.00
Emily Stevens
Megan's Rack Pack
$1,601.00
Robert Green
Teresa’s Troop
$1,395.00
Julie Jarvis
Red Spot Paint
$1,354.00
Corbin Hoffman
Team Andrea
$1,300.00
Joyce Godeke
Team Alivia
$1,260.00
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Key Dates
EARLY BIRD REGISTRATION
Discount is only available online, excludes Kids for a Cure® and Sleep in for a Cure®. Starting
June 29th until July 31st and receive a $5.00 discount. Use code: EARLY16
TEAM PACKET PICK-UP
If you have 10 or more Team members you will be able to pick up your teams Race packets at Race
Headquarters, Woodland Center 1314 N Green River Rd. beginning 09/16/16 4pm-6pm, 09/17/16
10am-1pm and Mon 09/19/16 until Sat 09/24/16 10a-6p.
If you have 50 or more Team members we will deliver your Team t-shirts. To Schedule delivery
email teams@komenevansville.org.
TEAM REGISTRATION DEADLINE
For paper entries please have all entry forms turned in to Race Headquarters no later than 4:00 pm
Friday September 9, 2016. For online entries you may Register until midnight on Wednesday September 14,2016. Team registration is shutdown to insure we can pack the teams together.
TEAM CONTEST DEADLINE
For any team that wishes to participate in our 2016 Old National Bank Team Tailgate Contest all
Fundraising must be received by 4:00pm Friday September 16, 2016.
RACE DAY!
Sunday, September 25th
FINAL DAY TO TURN IN FUNDRAISING DOLLARS
Friday, October 28, 2016
Race-Day Timeline
The 2016 Race will be held Sunday, September 25th. The day will include opening ceremonies, the
annual Survivor Parade, a 5K timed competitive run, a 5K non-competitive run/walk, a one-mile family
walk and a Kid’s Dash and Color Station.
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How to REGISTER your team
Did you know that teams and individuals who register online typically experience more successful fundraising efforts?
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Step 1 Go to www.komenevansville.org and go to the top tool bar, hover over the events tab, Race for
the Cure® will appear, click it. This will take you to the Race Registration Page.
Step 2 From the Race Homepage, click on the REGISTER button.
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If you were the team captain last year choose Join a Team or Re-Form a Team. If you were
not the team captain last year but, you are taking over an existing Team please contact the
office. 812-962-2202. They will be happy assign you as the New Team Captain and help you
with the registration process.
 Search for your team name. (if you are unsure of your Team name just type in the first
few letters, it will bring up a list, don’t worry you cannot start a team if you are not the
captain.) Once you locate your Name click Bring Team Back.
 If you are starting a brand new Team choose Start a New Team. If you have registered for the
Race before enter your username and password. If not click First Time Registration, You will
need to register yourself for the Race in order to start the Team. Now it’s the fun part, you get to
be creative and pick a Team name! Please nothing inappropriate or potentially offensive.
Step 3 Select your Participation Type, If you have a discount code, be sure to enter it on this page!
Make an additional donation and decide your individual fundraising goal. If you would like to have your
packet mailed, purchase a parking pass or be timed for the Race for the Cure® select these options on this
page.
Step 4 Enter Your Information. Please be certain your mailing address is correct. If you chose to have
your items mailed we will send them to this address. Then click Next Step once you have answered the
questions.
Step 5 Review the waiver and check I agree then click Next Step.
Step 6 Review your registration summary. If you need to register additional family members, you may do
so NOW by clicking Register Another Person. You may register as many family members at once,
but cannot log back into the same account to add registrations. If you do not register them at this
time, you will need to create a new account with a different email address for their registration.
Step 7 Enter your payment information. Click Process to complete.
Step 8 Let your friends and family know you registered and are looking for Team Members and Donations
by sharing that you registered on Facebook and/or Twitter.
Step 9 Download the Fundraising App in the App Store or in Google Play
Step 10 Download the Impact Fundraiser App on Facebook, this will allow you to schedule predesigned
reminders to post on Facebook reminding your friends to join your team and to make donations.
Step 11 Continue to the Participation Center. Follow the online steps to set-up your personal page,
add contacts to your address book, send emails, Thank Donors and set your Fundraising Goal. This is an
important step! A lofty but achievable goal is a great team motivator and there is no consequence if your
team doesn’t meet its goal. Keep in mind any team that raises $2,500 of more will receive a spot in the
Team Tailgate area on Race day.
Congratulations! You have created a team and registered yourself as Team Captain.
IMPORTANT Please do not opt out of email notifications! We want to keep you updated with essential Race
and Team Captain info sent via email. Add us to your address book so important info isn’t marked
as spam. We do not send many emails, so you do not have to worry about being bombarded.
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