2C16-105 Addendum 01

City of Bristol
BRISTOL, CONNECTICUT 06010
Invitation to Bid 2C16-105
Synthetic Turf Field at Bristol Central High School
Addendum 01
May 27, 2016
Interested bidders are advised that the due date has been changed to
Friday June 3, 2016 at 2:00pm.
Electrical Drawings E-01 through E-03
Electrical drawings are revised and reissued to include modifications to the electrical
design. Revisions to the electrical drawings have been clouded.
SK-1
SK-1 – Plan Addition is included and attached to this Addendum No.1. Two additional
items have been added to the scope of the base bid project.
1. The existing accessible parking area shall be relocated to accommodate the
installation of the athletic field lighting pole. Existing pavement shall be saw cut
and removed to the extents shown on SK-1. The existing accessible parking sign
shall be relocated to the location shown on SK-1. The parking spaces shall be restriped. Concrete filled steel bollards shall be installed to protect the new light
pole.
2. There are (4) four existing track lane gates installed on the inside of the existing
running track. These gates shall either be protected from construction activity or
removed and reinstalled in their current location(s).
Section 004200 Bid Proposal
Revised Bid Proposal Form Pages 004200-3 and 004200-4 are issued and herein made a
part of these specifications; bidders are to discard the original two pages and replace with
the revised two pages.
Special Provisions Section 00 00 02 Schedule of Values, Item 2.G
The City of Bristol has selected Turf System D as provided by Sprinturf, LLC. The selected
contractor shall carry such cost as quoted by the vendor, as part of its schedule of values.
An Equal Opportunity Employer
http://www.bristolct.gov/bids
111 North Main Street
Bristol, CT 06010
Sprinturf, LLC
550 Long Point Road, Suite 205
Mount Pleasant, SC 29464
Attn: Bruce Cheskin
Tel: (843) 936-6023
Fax: (843) 284-8823
Email: bcheskin@sprinturf.com
Please note the following questions and subsequent responses:
Q1. What is the budget for this project?
A1. The overall budget allocated for all costs, inclusive of design, construction, etc. at
both schools is $3,615,000.00. The overall budget allocated for all costs, inclusive of
design, construction, etc. at Bristol Central High School is $1,725,000.00.
Q2. Who is responsible for paying all of the proposed testing requirements for the field?
A2. Testing costs shall be the responsibility of the Owner unless otherwise noted in the
technical specifications.
Q3. Will a temporary fence be required for the project and if yes, what are the
specifications for the temporary fence?
A3. Temporary fence is not required; the contractor is responsible for securing the site.
Q4
In regards to the Bleacher Alternates, A3 & A4, the Plans SD-6 & SD-7 call out these
alternates as Add Alternates. The Bid Proposal sheet under BID ALTERNATE ITEMS
call out A3 and A4 not as add alternates but complete alternates. Are these Add
alternates which would have the additional cost added on to the base bid or are
these complete alternates which are called out on the Bid Proposal sheets?
A4. The base bid should include the installation of a concrete pad and 747 seat bleacher
system as detailed in the bid documents. Alternates A3 and A4 should represent the
increase in cost above the base bid price for the 747 seat bleacher and concrete pad.
Q5. The existing track appears to remain with no additional work to be done to it per the
plans. Specification, Section 33 33 00 Synthetic Track Surfacing, Part 1 – GENERAL,
1.1 SUMMARY, E, calls for the installation of the synthetic track and D-Zone shall be
directed by a technical supervisor provided by the contractor who has previous
experience and is familiar with the requirements of the manufacturer of the track
system. Does this contract include any existing track work?
A5. The bid documents detail reconstruction of both d-zones with track surfacing. This
work is to be conducted as outlined in the technical specifications.
City of Bristol CT
Invitation to Bid 2C16-105 - Addendum 01
Page 2 of 3
Q6. Who’s responsible for the existing topsoil?
A6. See General Provisions in the Project Specifications. All topsoil/loam material
excavated from the site shall be transported by the contractor and deposited at a
City site within (5) five miles from the site.
Q7. Who is responsible for installing the synthetic turf nailer to the existing concrete
curb?
A7. It is the General Contractor’s responsibility to installer the turf nailer.
Q8. Page 22 of the bid specs, item 13 requires a qualification that all bidders have
performed 5 synthetic field installations within the past 5 years. This is a difficult
requirement to meet for Site contractors in CT. Will there be any exceptions to this
requirement? The completion of 5 athletic fields in CT is more reasonable. The
qualification for work perfomed by a competent site contractors would cover the
installation of the base materials, grading work and the ability to install the various
site improvements. Could this requirement be relaxed to 2 synthetic fields in the
past 5 years or could the installation of natural grass fields be included as a
substitution to meet the qualifications?
A8. As noted on the Statement of Bidder’s Qualifications the bidder may utilize
subcontractors to satisfy the requirements of Item 13.
Q9. There are no conduits and wiring shown on the prints for the (4) Musco LED security
lights on the poles. Should it be added to the scope of work and what is required for
consuit and wiring?
A9. Separate wiring will be provided for the LED security fixtures. This revision is
incorporated in the drawing changes issued with this Addendum.
Q10. Is there a allowance for Eversource utility fees or will the Town be billed directly?
A10. The City will be billed directly.
Q11. Will the wiring for the athletic field lights be included in Base Bid Item 11 or Item 12?
A11. This work shall be included in Base Bid Item 11.
Q12. The 15’ High Ball Safety Netting At Flush Concrete Curb detail on Plan SD-1 illustrates
a 36” x 16” concrete curb with a 30” sleeve. The specs for the Athletic Equipment for
the 15’ HT Ball Safety Netting calls for 48” sleeves. If this is the case for the 48”
sleeve, then the concrete curb needs to be deeper than what the detail shows.
Please clarify the correct sleeve size and curb depth.
City of Bristol CT
Invitation to Bid 2C16-105 - Addendum 01
Page 3 of 3
A12. 30” is the correct length for the ball safety netting gound sleeve. The foundation
detail on sheet SD-1 is correct. Please disregard the dimension noted in the
specification.
All other terms and conditions remain unchanged.
A copy of the prebid meeting agenda and attendance is attached for reference.
Roger D. Rousseau
Purchasing Agent
Tel
(860) 584-6195
Fax
(860) 584-6171
Attachments: Revised Electrical Drawings
Additional Work Sketch
Prebid meeting agenda
Prebid meeting attendance
Revised bid pages 004200-3 and 4
Acknowledgement form
(3 pages)
(1 pages)
(3 pages)
(1 page)
(1 page)
(1 page)
City of Bristol CT
Invitation to Bid 2C16-105 - Addendum 01
Page 4 of 3
RETURN THIS FORM IMMEDIATELY!
City of Bristol, Connecticut
Acknowledgment: Receipt of Bid Documents
Bid Number: 2C16-105
Title: Synthetic Turf Field at
Bristol Central High School
Addendum 01
Please take a moment to acknowledge receipt of the attached documents. Your compliance
with this request will help us to maintain proper follow-up procedures while ensuring that all
recipients have the opportunity to submit proposals.
Date Addendum 01 was issued
May 26, 2016
Date Addendum 01 was received
____/____/____
Do you plan to submit a proposal?
Yes_____ No_____
________________________________________________________________
Print or type the following information:
Company name:
_______________________________________________
Address:
_______________________________________________
City or Town:
_______________________________________________
Phone:
_______________________________________________
Fax:
_______________________________________________
Email:
_______________________________________________
Received by:
_______________________________________________
Note: Faxed acknowledgments are requested!
FAX (860) 584-6171
A cover sheet is NOT necessary.
IMPORTANT: DO NOT FAX PROPOSALS.
PROPOSALS MUST BE SUBMITTED IN SEALED PACKAGES
W
N
S
E
REMOVE EXISTING ACCESSIBLE
PARKING SIGN. SALVAGE OR
RECONSTRUCT BASE AND
FOUNDATION IN-KIND
Sc
or
bo
SAWCUT AND REMOVE
EXISTING ASPHALT PAVEMENT
AND RESTORE AREA TO LAWN
ar
d
8'
REMOVE AND STOCKPILE (4)
EXISTING TRACK LANE GATES
(ONE AT EACH END OF TRACK
RADII). REMOVE AND REINSTALL
FOUNDATION OR PROTECT FOR
REUSE. IF FOUNDATION
REMOVED THEN REINSTALL IN
SAME LOCATION.
8'
INSTALL (3) 4' HT. 6" DIA. CONCRETE
FILLED PAINTED STEEL BOLLARDS TO
PROTECT ATHLETIC FIELD LIGHT POLE.
BOLLARD SHALL EXTEND 4' BELOW
GRADE AND SHALL HAVE A 12" DIA.
CONCRETE FOUNDATION
18'
RE-STRIPE VAN
ACCESSIBLE PARKING
STALL.
Ò
99 Realty Drive
Cheshire, Connecticut 06410
(203) 271-1773 Fax (203) 272-9733
www.miloneandmacbroom.com
DATE
MAY 26, 2016
SCALE
X"=X'
PROJ. NO.
2235-57
DESIGNED
KCF
DRAWN
KCF
CHECKED
DWD
RELOCATED EXISTING
ACCESSIBLE PARKING
SIGN
15'
30'
0
1/2"
1"
PROJECT PHASE:
ADDENDUM NO.1 - PLAN ADDITIONS
FOR BID
SYNTHETIC FIELD
AT BRISTOL CENTRAL HIGH SCHOOL
480 WOLCOTT STREET
BRISTOL, CONNECTICUT
0'
DRAWING NAME:
SK-1
REVISED: --Copyright Milone & MacBroom, Inc - 2016
In accordance with the attached specifications entitled "Contract 2C16-105 Synthetic Field at Bristol Central High
School"; the undersigned agrees to perform all work as shown within these specifications. See Special Provision
Section 00 00 04 – NTC – Schedule of Values for Lump Sum Bid Item, Synthetic Turf Infill System Options, and Bid
Alternate Item descriptions.
LUMP SUM BASE BID ITEMS
Line
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Description
Site Preparation
Site Removals
Sediment and Erosion Controls
Earthwork and Grading
Storm Drainage System
Athletic Field Subsurface Drainage
Synthetic Turf (Turf System D)
Synthetic Running Track Improvements
Track and Field Events
747-Seat Aluminum Bleachers
Electrical Work
Athletic Field Lighting
Project Closeout
UOM
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
The TOTAL AMOUNT of this Bid, as computed by the Bidder is:
Qty
Price
1
$_____________
1
_____________
1
_____________
1
_____________
1
_____________
1
_____________
1
$ 548,500.00___
1
_____________
1
_____________
1
_____________
1
_____________
1
_____________
1
_____________
Total all lines $_____________
__________________________________________________________________
______________________________________________________ DOLLARS and
__________________________________ CENTS. $________________________
SYNTHETIC TURF INFILL SYSTEM OPTIONS
Line
A.
B.
C.
D.
Description
Turf System A
Turf System B
Turf System C
Turf System D
UOM
LS
LS
LS
LS
Qty
1
1
1
1
Price
$485,800.00____
$572,700.00____
$517,600.00____
$548,500.00____
UOM
LS
LS
LS
LS
LS
Qty
1
1
1
1
1
Price
$4,700.00______
_____________
_____________
_____________
_____________
BID ALTERNATE ITEMS
Line
A1.
A2.
A3.
A4.
A5.
Description
Center Field Logo
Ball Safety Posts and Netting
945-Seat Aluminum Bleachers
1,508-Seat Aluminum Bleachers
Pedestrian Lighting
004200-3
BREAKDOWN BY COST AND TRADES
In order to properly evaluate the proposal, the following information is required. The Scope of Work to be
awarded will not be influenced by the cost and quantity information provided here.
Total Material
$___________________
Total Labor Cost
___________________
Equipment
___________________
Subcontractor(s)
___________________
Total Applicable Sales and Use Taxes
___________________
Total Bond Cost
___________________
Allowances
___________________
Total Bid (same amount as shown above)
$___________________
Total Estimated On-Site Man Hours
___________________
004200-4
SYNTHETIC FIELD AT
BRISTOL CENTRAL HIGH SCHOOL
BRISTOL, CONNECTICUT
#2C16-105
PRE-BID MEETING AGENDA
MAY 19, 2016 AT 10:00 AM
PROJECT:
Synthetic Field at
Bristol Central High School
480 Wolcott St
Bristol, Connecticut
RFP #:
2C16-105
MMI #:
2235-57
INTRODUCTIONS:
A.
OWNER:
City of Bristol
Purchasing Agent
Roger Rousseau
B.
FUNDING:
Local
C.
ENGINEER:
Milone & MacBroom, Inc.
Project Manager
Lead Landscape Architect
David Dickson, L.A.
Kevin Fuselier , L.A.
CORRESPONDENCE:
A.
CORRESPONDENCE TO OWNER:
Roger D. Rousseau
Purchasing Agent
Tel: (860) 584-6195
Fax: (860) 584-6171
Email: RogerRousseau@bristolct.gov
http://www.bristolct.gov/bids
B.
CORRESPONDENCE TO ENGINEER:
Milone & MacBroom Inc.
99 Realty Drive
Cheshire, CT 06410
Attn: Dave Dickson
Project Manager
Tel: (203) 271-1771
Fax: (203) 272-9733
Email: ddickson@mminc.com
GENERAL INFORMATION:
Non-Mandatory Pre-Bid
May 19, 2016 at 10:00 AM
Bid Opening Date:
June 1, 2016 at 2:00 PM (Wednesday)
Anticipated Notice to Proceed
June 2016
Begin Construction
July 5, 2016
Substantial Completion:
October 27, 2016
Liquidated Damages:
$500.00/Day
Prevailing Wages:
Yes
Last Day to Submit Questions:
May 26, 2016 (Thursday)
Last Day to post Addenda:
May 27, 2016 (Friday)
ITEMS TO BE HIGHLIGHTED:
•
Bid Documents may be obtained for a non-refundable fee of $50.00 (plus tax and
shipping where applicable), from
Merritt Graphics
650 Franklin Avenue
Hartford CT 06114
Tel (860) 296-2500
http://www.merrittgraphics.com/
•
Turf Bids Opened: May 18, 2016
o Cost Includes Synthetic Turf System and Shock/Drainage Pad
o Building Committee to review submissions May 20, 2016.
o Fixed cost(s) will be issued via addendum
•
Track Improvements
o Reconstructed D-zones
o 2 New Long Jump Event Areas
o New Concrete Discus Pad
•
Other Site Improvements
o 747-Seat Aluminum Bleacher and Conc. Pad
o (4) Pole Athletic Field Lighting System
•
Add Alternates
o Add Alternate No. A1 – Center Field Logo (Included with Turf Bid)
o Add Alternate No. A2 – Ball Safety Post and Netting
 Ground sleeves are included in base bid
o Add Alternate No. A3 – 945-Seat Aluminum Bleachers
o Add Alternate No. A4 – 1508-Seat Aluminum Bleachers
o Add Alternate No. A5 – Pedestrian Lighting
•
Addendum/Addenda
NOTE: Any Addenda will be emailed to the addresses provided on the sign in
sheet for this meeting and/or all plan holders.
QUESTIONS FROM BIDDERS: