International Ivy Summer Program Team Manual 2016

Transcription

International Ivy Summer Program
Team Manual
2016
International Ivy Summer Enrichment Program Team Manual 2016
Page 1
TABLE OF CONTENTS
1. Mission and Goals
2. Daily Schedule
3. Weekly Schedule
4. Counselor Responsibilities
5. Teacher Responsibilities
6. Special Bonuses and Disciplinary
Procedures
7. Dress Code
8. Organization Chart
9. Communications Policy
10. Emergency Procedures
11. General Information
12. Appendix 1 – Procedure for Reporting
Potential Child Abuse Between a Team
Member and Student
13. Appendix 2 – Strategies for Dealing with
Students and Disciplinary Policy with
Campers
14. Appendix 3 – Team Hiring and Training
15. Appendix 4 – Healthcare Management
Procedures
Page 2
IMPORTANT CONTACT INFORMATION
Role/Site
Name
Phone Number
Email
Program
Director, All Sites
Assistant
Program
Director, All Sites
Site Director,
Livingston
Site Director,
Caldwell
Site Director,
Chatham
Site Director,
Somerset
Site Director,
Far Hills
Site Director,
Oakland
Site Director,
Paramus
Site Director,
Princeton
Site Director,
Scotch Plains
Site Director,
Short Hills
Site Director,
Lincroft
Site Director,
Summit
Special Adviser
Lily Wong
908-899-1338
info@iisummer.com
Elaine Eng
855-678-6335 x103
elaine@ivyprograms.com
Jaimee Katz
855-678-6335 x105
jaimee@ivyprograms.com
Charlyn Magat
855-678-6335 x106
charlyn@ivyprograms.com
Kalyna Macko
855-678-6335 x104
kalyna@ivyprograms.com
Ken Crilley
855-678-6335 x110
kenny@ivyprograms.com
Michael Kestlinger
855-678-6335 x122
michael@ivyprograms.com
Eric Klein
855-678-6335 x111
eric@ivyprograms.com
Steve Polanin
855-678-6335 x112
steve@ivyprograms.com
Alison Grohe
855-678-6335 x113
alison@ivyprograms.com
Jackie Krychiw
855-678-6335 x120
jackie@ivyprograms.com
Joe Lanni
855-678-6335 x116
joe@ivyprograms.com
Nicole DePopolo
855-678-6335 x118
nicole@ivyprograms.com
Julia Torsiello
855-678-6335 x114
julia@ivyprograms.com
Jeff Lee
855-678-6335 x102
jeff@ivyprograms.com
Page 3
1. Mission and Goals
MISSION: EDUCATE, ENCOURAGE, EMPOWER
A. Our mission as a team is to care for the students under our charge by being positive role
models and taking action to ensure their safety, well-being and growth.
B. We encourage students to explore diverse activities and possibly find their passion.
C. We create for every student, an environment which fosters learning and accomplishment
which in turn develops positive self-esteem.
WE WANT STUDENTS TO BE SAFE, EXPLORE, LEARN, GROW, AND FEEL GOOD ABOUT
THEMSELVES.
GOALS: FOR STUDENTS TO…
•
•
•
•
•
LEARN NEW SKILLS - To help students develop and enhance their skills in activities
selected.
FEEL ACCOMPLISHED - To help students develop positive self-esteem through
accomplishment in a risk-free environment.
FEEL CAMARADERIE - To help students develop values of camaraderie and practice good
sportsmanship.
MAKE FRIENDS - To help students develop friendships based on similar interests.
FIND ROLE MODELS - To provide the student with the most skilled, dedicated, and
effective teachers and counselors who serve as role models.
BIG SIX SKILLS
From the design of the curriculum to the way we interact with the children, we want our students
to develop the following skills, which students will need to be successful in 21st century
• CRITICAL THINKING – analyze information to draw conclusions
• CREATIVITY - create and act on new ideas
• COLLABORATION – work effectively and respectfully with others
• COMMUNICATION – articulate ideas and listen effectively to decipher meaning
• OPTIMISM – positive view of what happens in one’s life and what we expect in the future
• LEADERSHIP – create a goal and influence others to convert the goal to reality
Page 4
THE FIVE PILLRS OF INTENATIONAL IVY
At International Ivy, we expect students and team members to follow the following principles:
RESPECT – for yourself, for others, for others’ property, and for our equipment and facilities.
SAFETY – watch out for each other
RELATIONSHIPS – be open to new people and learn how to work together in community
COMMITMENT TO GROWTH – explore and learn about yourself, others, new skills and let others
grow at their own pace
FUN – have a positive attitude and be open to having fun and being surprised!
Page 5
2. Daily Schedule
8:00
Site Director and Counselors arrive
8:00 - 8:30
Team Meeting and Preparation
8:30
Instructors arrive to set up
8:30 – 9:00
Student Drop-Off
9:00 – 10:30
AM Class – Part 1
10:30 – 11:00
AM Break
11:00 – 12:30
AM Class – Part 2
12:30-1:00
Half-day AM students Pick-up Period
1:00- 1:30
Half-day PM students Drop-off Period
12:30 – 1:30
Lunch for Full-day students
1:30 – 3:00
PM Class – Part 1
3:00 – 3:30
PM Break
3:30 – 5:00
PM Class – Part 2
5:00 – 5:30
Student Pick-up, Instructors Depart
5:30 – 6:00
Counselors wrap-up activities debrief and depart
Page 6
3. Weekly Schedule
Weekly Assignments and Checklist
GREETER
RUNNER
GATHERER
ATTENDANCE MASTER
BREAK ORGANIZER
LUNCH LEADER
WALKIE TALKIES
COMPUTERS
NAMETAGS
PAYROLL
HEALTHCARE FORMS
FEEDBACK FORMS_______________
MEDIA MANAGER
IVY CARDS/TREASURE CHEST
Every Day:



Team Meeting
Have all AM instructors arrived?
Distribute walkie-talkies Distribute computers

Set up music



Prepare AM break
Order / Manage Lunch
Wipe down nut-free table for lunch


Refrigerator log
Has all PM instructors arrived?




Prepare PM break
Check Playground Equipment
Administer Medicines?
Collect/charge walkie talkies

Collect computers
Debrief

Friday/Weekend:
 Prepare Pick-up/Drop-off (PUDO) lists
 Prepare Attendance Sheets for @ class
 Identify classroom for each class
 Identify materials needed for each class
 Prepare syllabi for distribution
Monday:
 Place classes, classroom assignment and
number of students on office board
 Put out attendance book
 Review any special medical conditions
 Distribute PUDO lists to counselors
 Distribute attendance sheets and ivy cards
to instructors





Prepare nametags
Distribute nametags
Orientation Welcome Speech
Collect medicines and lock up
Healthcare forms – missing, distribute,
scan
 Prepare Parent Reminders
 Distribute lunch forms at pick-up
 Distribute Reminders at pick-up
 Summarize Payroll
Tuesday:


Distribute H/C forms
Prepare bags for 1st weekers

Coordinate with teacher re: Sharing
Showcase and Parent Demos
Wednesday:
 Distribute bags at AM/PM breaks
Thursday:
 Take pictures and videos (all-day)
 Review and upload media
 Open Treasure Chest at breaks/lunch
 Distribute feedback forms at pickup
Friday:

Collect feedback forms


Sharing Showcase and Parent Demos
Take pictures and videos (all-day)





Review and upload media
Open Treasure Chest at breaks/lunch
Welcome Visiting Parents
Return medicines to families
Summarize ad-hoc receipts
Page 7
BREAK and GAME SCHEDULE
Mondays – Ice Breaker Team Challenges
Tuesdays – Minute to Win It Games
Wednesdays – Wet Day – water balloon toss, dunk tank, water shooters
Thursdays – Sports Games / Theme Thursdays
Friday – Sharing Showcase
THURSDAYS ARE SPECIAL
Week 1 – Tie dye and Sunglasses Day
Week 2 – Wacky Hair or Hat Day (wear your hair crazy or a weird hat)
Week 3 – Pajamas Day (roll out of bed and wear your PJs to camp)
Week 4 – Halloween in July (where your favorite costume)
Week 5 – Sports Day (wear your sports uniform or support a favorite team)
Week 6 – Backwards Day (whatever you do, do it backwards)
Week 7 – Moustache Day (tape or draw on a fake moustache)
Week 8 – Dance Party (dress in fancy clothes and get ready to let loose)
ORIENTATION SPEECH
WELCOME TO INTERNATIONAL IVY!!! I am
and I’m the
_. On behalf of everyone here, we are so
glad that you have joined us and want this to be a great experience for you (with excitement). We have some
exciting classes this week like
and
_. I need your attention for a brief review of
expectations and announcements.
• This is the gathering room. You come here after you are dropped off, when we start and end break.
• We want you to learn, make friends and have a great time. If you have any problems, you can turn to your
instructor, counselor or Site Director.
• INTRODUCTIONS – All counselors, All teachers
• We expect you to be nice to those around you. There are a wide range of ages here so please watch your
language and be a positive role model. If you misbehave, you will be sent to the office to speak with the Site
Director and we may have to call your parents.
• We have some exciting activities this week including
o Wet Day on Wednesday. We will have water balloon toss, water shooters and even a dunk tank.
You should come in your swim gear and bring a towel and change of clothes.
o
Day on Thursdays.
o Fire Drills and anything special
• Lunch – if you brought lunch, please ensure they are given to us to refrigerate. If your parents purchased
lunch, make sure you get a lunch order form so you can pick
• Breaks – we have one break in the morning and one break in the afternoon – ask your parents to send in
water and a snack for breaks. NO NUTS PLEASE!
• Lastly, I want to tell you about Ivy Cards and the TREASURE CHEST.
o We want to encourage hard work, positive behavior and participation in special activities. You
get one IVY CARD when you finish your video game, participate in a special activity Hat Day for
instance, win a break game, etc. We open the treasure chest on Thursdays and Friday and you
can claim one prize for every 5 IVY POINTS.
Page 8
4. Counselor Responsibilities
Counselors report to the Program Office at 8:00AM. Counselors sign in using the attendance book
and cannot sign in for others. ** All counselors must take part in managing the students during
Pick-up and Drop-Off (PUDO) and break time. This is priority #1 **
On Mondays, counselors are given their responsibilities for the week. These responsibilities include:
•
•
•
•
•
•
•
•
•
Student Pick up and Drop Off Duty
o GREETER
o RUNNER
o GATHERER
o Give Orientation Welcome Speech on Monday
o Overseeing the treasure chest on Thursday/ Friday
Assisting with specific classes.
Hallway Duty (ensuring the students are going to the restroom and back)
Organizing the Break Games
Taking pictures and videos, updating the blog and uploading to YouTube
Lunch duty
Overseeing the computers (checking out to teachers and checking them in) and equipment
(charging of walkie/talkie, return of cameras)
Overseeing the ordering of lunch
Overseeing the healthcare forms
PROCEDURE FOR TEAM/STUDENT INTERACTION
•
•
•
•
•
•
•
•
It is important that you engage and supervise students in their activities, and assist your
teacher in their assigned areas.
Remember to always be in control of your group, try your best to get to know your group and
let your group know that they can count on you for guidance.
Be alert and involved with interest and enthusiasm.
Please keep track of time and do not dismiss your group early or late as this impacts other
students, counselors and activities. Please be with your assigned students in the early dropoff, AM class, breaks, lunch, PM class, extended day or extended evening activities .
Use good judgment at all times with respect to proper language and appropriate behavior.
Never, under any circumstances, be alone with a single student unless you are in the hallways.
Always respect the privacy of a student.
o There must always be 3 people in rooms that are closed off or distant (e.g.
bathrooms, locker rooms, fields, cafeteria, classrooms, etc.)
o Boys and girls use separate bathrooms and changing rooms.
o Never take pictures on personal devices or post comments in personal social media
accounts.
Be alert to the physical and emotional state of the student.
Page 9
•
•
Be sure you are 100% appropriate when showing affection to students. Example: A high-5
and shoulder/side-by-side hugs are acceptable.
lf a student begins to speak of physical abuse:
o Don't promise you won't tell anyone.
o Explain there is confidentiality unless someone is hurting them.
o Be calm - show concern - listen.
o Gather information, but don't make judgments.
o Notify the Site Director. lf the Site Director believes there has been abuse, she/he will
report to the local child services.
o Leave the investigation to authorities.
STUDENT RELEASE PROCEDURE
Regular Dismissal
 On Monday, we randomly ask the adult who is picking up a child for their name and
ensure that they are a parent or authorized pick-up person by checking the “Check-Out
Report”
 If the adult picking up the child is not authorized, call the parent.
Early Dismissal
 It is the parent's responsibility to call Program or send a note with the student stating the
time of dismissal and who will be picking up the child. At the specified time, the student
will meet the authorized parent or person at the Program Office.
 Parents or authorized person must sign the child out.
Absentees
 Parents are requested to call the Program Office for absences but may not do so.
 The Site Director calls the parent of the absent child by 10AM to confirm absence if we
were not notified by parent.

5. Early
Teacher
Responsibilities and Job Description
Dismissal
 MANAGEMENT
It is the parent's responsibility to call Program or send a note with the student stating the
STUDENT
time of dismissal
whoprogram,
will be picking
the child.
At the
specified
student
• International
Ivy has aand
choice
whichup
means
students
choose
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or personThere
at the
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class is runparent
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should
be 10-15
Absentees
and skills taught at the beginning of each period with practice, games and student
1) Parents are requested to call the Program Office for absences but not required to do so.
interaction daily.
2) •TheAlways
Site Director
calls theofparent
of the absent child on the 3rd consecutive day absent.
be in control
your class.
3) •TheLet
Students'
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in all
activities.
the students
know
that if daily
therefor
is ever
a problem
they can
count
on you for guidance.
•
•
•
Instruct the students when using equipment. Don't assume a child is familiar with the
safest and best use of equipment.
Be involved with your class; don't just sit. Participate and work with your class at all times.
Participate in all class activities with interest and enthusiasm.
Page 10
•
•
Always remain with class you are instructing unless instructed otherwise by the Site
Director.
Help students get to their next activity on time.
LOGISTICS
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Instructors are asked to arrive 30 minutes prior to the beginning of class.
Please go to the Program Office to sign-in. In case of emergencies, please call your local Site
Director (see page 2) and Lily at 908-899-1338.At the Program Office, pick-up your class
attendance sheet and ivy cards. On Mondays, find out your assigned classroom. Please ensure
you know where the gathering place is.
Please ensure that you have the materials you need for class (e.g. syllabus, computers, robots,
etc.)
At 5 minutes before the beginning of class, go to the GATHERING PLACE and pick up
students and take them to your classroom.
TAKING ATTENDANCE. At the beginning of your class, after the break and at the end of class,
please take attendance. Any student not on the attendance sheet should be brought to the
Program Office immediately. If a child is missing from class, please notify the counselor in the
hallway (who has a walkie talkie) or call your local Site Director in the Program Office.
At the beginning of each course, the teacher should facilitate introductions among the
class members and an explanation of the goals and activities of the class.
Please distribute Ivy Points when a student has been exceptionally helpful, displayed
excellence or made a video or blog showcasing what they have learned.
You will be given 5 Ivy Points per student for the week.
For larger classes, counselor may be assigned to assist you.
Counselor may come in to take pictures or videos. Please tell the Program Office when you
think a special activity which should be photographed or videoed.
Any difficult students should be spoken to at once by the instructor. If the problem persists,
please notify the Site Director.
Please keep rooms, fields, or areas neat and clean. Report any room problems or repairs to the
Site Director.
No team member (instructor or counselor) should be alone with any one student.
For three-hour classes, there is a 30-minute break after the first 90 minutes. Please bring
students to the GATHERING PLACE. PLEASE HELP OUT AT BREAK. If you cannot help out at break
(e.g. need to prepare for class), please inform the Site Director. Retrieve your students at the
end of break. After returning to the classroom, remember to take attendance.
After class, bring students to the gathering place.
Please return all equipment to the counselor in charge of equipment.
Only use the assigned adult rest rooms and never use rest rooms assigned to students.
Be alert to the emotional health of your students. If a normally happy child is suddenly
depressed for any time period, be aware of the situation. Alert the Site Director to the
situation. Always be watching for the safety of the group.
Page 11
•
•
Make sure you leave enough time for cleanup. All rooms, fields and areas should be kept
neat and clean. Take inventory of major equipment at the end of each class.
Please report any problems, reports or needs to your Site Director.
6. Special Bonuses, Disciplinary Procedures, Performance Reviews
International Ivy truly wants to honor exemplary performance by members of the team.
The following special bonuses are offered by the program across all sites:
•
Best Instructors - $200 for Six Instructors – based on feedback from parents
and students.
• Perfect Attendance - $200 for Counselors – no absences or tardiness for the
entire summer – 8AM to dismissal time working a minimum of 4 weeks. If
during the eight week session, the counselor must take time off for any reason,
he or she is disqualified from this award.
• Best Team Spirit – $200 each for Six Counselors – positive, helpful and hard-working
• Most Creative/Innovative – $200 for Two Counselors – takes action to improve
the program
• Longevity – $200 for any Counselors or Instructor who has worked for
International Ivy for five consecutive years (at least 4 weeks each year)
Should a team member violate the mission and goals of the problem, the Site Director or
the Head Counselor will discuss the infraction with the team member and together
complete the Disciplinary Warning form. Examples of infractions include
• a substantiated complaint by a parent, student or fellow team member,
• not safeguarding the safety and well-being of our students and fellow team members,
• behaving in a manner inconsistent of a role model like using curse words or
comments detrimental to others’ self-esteem,
• not following instructions by management,
• not safeguarding /careless treatment of equipment or facilities
• theft or tardiness.
It is a policy of the Program for the Site Director or Head Counselor to discuss each
infraction: the situation, possible alternative solutions, and remedial actions. If team
member continue to violate the mission and goals, the Program will reduce hours or
dismiss the team member. Please see disciplinary form on the next page.
Page 12
We believe it is important to provide feedback to our counselors and teachers for the sake
of their development and progress and the quality of the Program. The Program Director
and Site Director will be observing classes and counselor activities. Site Directors will
provide written feedback between week 3 and week 7.
Page 13
International Ivy
Disciplinary Warning
Name_
Campus
Date
First Warning
Second Warning
Final Warning – subject to reduced hours or dismissal
Type of Issue
Parent Complaint
Student Complaint
Team Member Complaint
Not safeguarding student or fellow team member
Behaving in a manner not consistent with being a role model
Not following instructions by management
Not safeguarding /careless treatment of equipment or facilities
Personal texting or cell phone use while working
Theft
Tardiness / Disregard for the schedule
Comment:
Plan of Action:
Acknowledged:
Witnessed:
Page 14
International Ivy
Feedback Form
Team Member: ______________________Evaluator: _____________________________
Campus (counselor)/Course (teacher): ________________________________________
Date: ____________________________________________________________________
Please comment on the quality of work (e.g. knows content, engages students, promotes big six
skills)?
Please rate the team member on the following attributes (1-5, 1=lowest and 5 is highest)
Punctual
Reliable /
Responsible
Nurturing / Kind
Has Initiative /
Problem-Solver
Committed to High
Quality Work
Effective
Communicator
Collaborative
Hard-working / Energetic
Creative/Innovative
Flexible
Optimistic / Positive
Enthusiastic
Strengths and Accomplishments:
Weaknesses and Suggestions:
Feedback by Team Member to International Ivy:
Signature of Team Member:
of Evaluator:
InternationalSignature
Ivy Summer
Enrichment Program Team Manual 2016
Page 15
7. Dress Code
We strive for a “look” that is consistent with a wholesome and positive appearance
and attitude. The following are guidelines we have established for dress and personal
grooming:
a) Name Tags – The Program is a first-name organization. All team members will
receive a name tag, which is to be worn in an upright, readable position at all
times.
b) Watches - We encourage counselors to wear watches. Our schedules are very
structured and arriving on time to the activities is very important.
c) Jewelry - We suggest that jewelry be kept to a minimum, and please keep it simple. It
is an important safety issue for you and the students. Tongue, nose studs and other
type of visible body rings and piercings ARE NOT permitted.
d) Footwear - Sneakers or sports type footwear must be worn by counselors at all
times, no flip-flops, no heeleys, open-back or open-toed sandals are allowed.
e) Clothing - All counselors must wear their Program t-shirts daily. Other team members
may wear T-shirts but T-shirts should not have inappropriate sayings (reference to
alcohol, drugs, sex, etc.). Please do not wear clothing which may be too revealing.
f) Tattoos – Tattoos should be covered.
Page 16
8. Organization Chart
1) Lily Wong, Program Director and Elaine Eng, Assistant Program Director
a) Charlyn Magat, Site Director of Caldwell
i) Shanyah Saunders, Head Counselor, Caldwell
ii) Teachers and Counselors, Assistant Counselors and CITs
b) Kalyna Macko, Site Director of Chatham
i) Colleen O’Neill, Head Counselor, Chatham
c) Michael Kestlinger, Site Director of Far Hills
i) Wesley Lukas, Head Counselor, Far Hills
d) Nicole Delpoplo, Site Director of Lincroft
i) Kathleen McPolin, Head Counselor, Lincroft
e)
f)
g)
h)
i)
j)
k)
l)
Jaimee Katz, Site Director of Livingston
i) Carolyn Leach, Head Counselor, Livingston
Eric Klein, Site Director of Oakland
i) Jackson Ganem, Head Counselor, Oakland
Steve Polanin, Site Director of Paramus
i) James Hornby, Head Counselor, Paramus
Alison Grohe, Site Director of Princeton
i) Chris Daubert, Head Counselor, Princeton
Jackie Krychiw, Site Director of Scotch Plains
i) Andrew Jordan, Head Counselor, Scotch Plains
Joe Lanni, Site Director of Short Hills
i) Chloe Blanchard, Head Counselor, Short Hills
Kenny Crilley, Site Director of Somerset
i) Chelsea Caplette, Head Counselor, Somerset
Julia Torsiello, Site Director of Summit
i) Emma Mencke, Head Counselor, Summit
Page 17
9. Communications Policy
PARENT NOTIFICATION POLICY
All phone calls to parents must be made by a Site Director unless specific permission is
given to a teacher or counselor from a Site Director. Phone calls to parents from a teacher
or counselor MUST have approval each time from a Site Director.
EVENT REQUIRING THE NOTIFICATION OF THE SITE DIRECTOR
• death or injury
• medical or psychiatric issue – ex. child with high fever
• abuse allegation – ex. child describes parental abuse
• facility or security issue – ex. loss of electricity, damaged property
• public relation concern – ex. team member posting on facebook
• national emergency or environment concern – ex. hurricane
• missing child
• suicide ideation or attempt
• group management issue – ex. camper out of control or refusing direction
• personnel issue – ex. interpersonal issues such as sexual harassment or physical
altercation
The Site Director will notify the Program Director once emergency measures (if any) are
taken.
MEDIA MANAGEMENT / EMERGENCY COMMUNICATIONS
Only the Program Director (Lily Wong) and if Lily is not available, Assistant Program
Director (Elaine Eng) are authorized to speak to the media. Any announcements that
should be placed on the website or mass-emailed to parents (e.g. emergency closings,
traffic changes) should be sent to the Program Director to upload or sent.
Page 18
10. Emergency Procedures
Each Site Director and Head Counselor should have the following non-emergency #
programmed into their phone
Short Hills
Police 973-564-7001
Fire 973-564-7035
Facilities – Bobby Wulff – 908-304-5343
Paramus
Fire Dept 201-265-3000
Police Dept 201-262-3400
Facilities – Mike Carti - 201-873-4254
Chatham
Police and Fire 973-377-0100
Facilities – Jack Sullivan 908-447-4843
Princeton
Fire Dept 201-265-3000
Police Dept 201-262-3400
Facilities - Mike Del Aversano, 609-9242449 extension 1729
Caldwell
Police 973-226-2600
Fire 973-226-1890
Facilities – All Schnell 973-479-7319
Far Hills
Police – 908-234-1192
Fire – 908-766-1122
Facilities – Dave Sacco 908-698-1262
Lincroft
Fire – 732-747-5295
Police - 732-615-2100
Facilities - Bernie Arnella – 732-978-0256
Livingston
Fire - (973) 992-2373
Police - (973) 992-3000
Facilities – John Minetti – 862-437-8011
Scotch Plains
Fire 908-322-6700
Police 908-322-7100
Facilities – Guy Celentano – 908-322-4755
Somerset (Franklin Township)
Police 732-873-5533
Fire, no non-emergency number, call 911
Facilities - Keith Stensland – 732-545-5600
x353
Summit
Summit Fire - (908) 277-1033
Summit Police - (908) 273-0051
Facilities – Joseph Berdetta – 908-2730900 x249
Oakland
Fire 201 337-5694
Police 201-337-6171
Facilities – Casey Drummond – 201-2646716
Page 19
MISSING STUDENT PROCEDURE
Below is an outline of our safety protocol and procedures should a student be missing.
Warning Signs:
1. Student is not with group.
2. Student does not show up for his or her assigned activity.
Safety
Precautions
Taken:
1. Attendance is taken at the beginning of each activity:
•
•
•
•
•
•
At beginning of AM class
After AM break in class
At the end of AM class
At beginning of PM class
After PM break in class
At the end of the PM class
2. All Program visitors must check in at the Program Office upon arrival, and are
stopped if they have not checked in at the Program Office.
3. Site Director and other team members walk the Program halls and grounds
continuously.
Emergency
Action
Required:
1. When a student is present earlier in the day but is not present for a class/activity,
Site Director and support team will go through the entire building and outside
fields including locker rooms, bathrooms, and classrooms until the student is
located.
2. If a child has not been located, team will call a parent to verify that the Student is
not at Program.
3. lf the child is not found, the Site Director will call 911.
4. An assigned team member will wait at designated waiting place for the Police to
lead them to the Program Office.
5. Site Director alerts parents by phone.
6. lf this situation is regarding a student who has run away, the procedure is the
same, and two team members will be assigned to drive the perimeter of the
Program and adjacent areas to look for the student.
Page 20
EMERGENCY PROCEDURES RELATED TO ACTIVITIES
Activity:
Arts & Crafts / Construction
Warning Signs:
1. Paint or glue in eyes.
2. Injury due to tools or supplies used properly or improperly
during normal execution activity.
Safety Precautions Taken:
1. Each child is taught how to use tools and supplies.
2. Always directly supervise students when using tools and
supplies.
Emergency Action Required:
1. If injury does not require the child to remain still, a counselor
will escort the child to the Site Director.
2. If injury is severe and needs immobilization, counselor will get
the Site Director while Teacher or another counselor stays with
child.
3. If injury needs extended care after assessment by
Site Director, dial 911.
4. Site Director alerts parents.
5. Site Director goes to the hospital and stays with child until
parents arrive. The Head Counselor is in charge of the site while
the Site Director is away.
Page 21
Activity:
Science Classes
Warning Signs:
1. Chemical spills, chemicals are orally ingested, equipment
and/or supplies used properly and improperly during normal
execution of activity.
1. The teacher teaches students all of the safety rules and
guidelines.
2. Always directly supervise.
child.
parents arrive.
Page 22
Activity:
Sports
Warning Signs:
1. Hard fall on head or any other body parts.
2. Injury due to improper use of sport equipment
1. Instruct students in proper use of equipment, and be sure that
equipment is worn and used properly.
2. lnstruct students in execution and procedures of the game
they are playing.
3. Staff assigned to different sections of play area tor
observation and control of the activity.
4. Be sure that no equipment is left in an area that can cause
injury to a participant. Example: All warm up balls should be
bagged and placed away from the field play during a game.
child.
parents arrive.
Page 23
EMERGENCY PROCEDURES RELATED TO DISASTERS
Type:
Fire
Warning Signs:
Sparks, flames, smoke inside or outside
1. Keep flammable items locked up away from children.
2. Know where fire extinguishers are readily available.
3. Know how to operate fire extinguishers
1. Remove all students from the area or building-take immediate
attendance.
2. Report to Site Director who will notify Facility
Management.
3. The Fire Department will be called.
Type:
Severe Storms
Warning Signs:
Strong winds, heavy rain, dark clouds, thunder/lightening
1. Site Director and Head Counselor watch the weather report
every day.
2. AII outdoor activities will be held indoors.
3. lf an unusual storm is predicted during Program day:
•
•
shut windows.
Keep children inside and safe.
lf a severe storm is imminent, the Site Director will
•
•
shut windows.
Keep children inside and safe.
Page 24
EMERGENCY PROCEDURES RELATED TO INTRUDERS
Type:
Intruder Alert
Warning Signs:
•
•
1. Team Members should have a name tag on at all times
Announcement on the Public Announcement System
Gunfire
2. To the extent possible, keep facility doors locked (e.g. not
possible at Caldwell University, a shared facility)
3. If a team member sees an unfamiliar person who appears safe,
team members should inquire whether they need assistance and
escort them to the Program Office. If a team member see an
unfamiliar and suspicious person who appears unsafe (e.g.
holding gun), the team member should hide as soon as possible
and find a way to notify the Site Director
4. All visitors must first report to the Program Office
5. Intruder drills
1. Once an intruder is detected or there is an announcement of
an intruder (“RED ALERT, Lock Down Now”), the team
member must lock the door, turn off lights, ensure all people
are hiding (in closets, under desks) and out of the intruder’s
line of sight. All should remain quiet.
2. Dial 911 if possible.
3. Once the situation is deemed safe, the Site Director will come
around to open the doors. If the door can only be opened
from the inside, the Site Director will say the safety words
“Lock Down Over at II (EYE, EYE)”
Page 25
11. General Information
 Health Forms
 All team members are required to submit a completed health history form prior to Program
opening. This form does not need to be completed and signed by a doctor. Any team
member 18 years old or older can complete the form on his/her own. Any team member 17
years old or younger must have a parent or guardian complete the form.
 Working Hours and Calendar
 The Program is 7 or 8 weeks in length depending on location. Classes take place Monday
through Friday. The dates of Program can be found on our website, www.iisummer.com.
Our students may attend for one or more weeks.
 Attendance at Program orientation sessions is mandatory for all team members. You will
be expected to be in your assigned location during your assigned schedule. Please sign in
and sign out each day you are scheduled to work. Regular attendance provides consistency
and continuity, which are two key factors for a successful summer. Your absence from
Program creates a hardship for your fellow counselors. They must "pick-up the slack" during
your absence and work harder to cover your responsibilities. If an emergency situation
arises that requires you to be absent, please call the Program office at (855) 678-6335 by
7:30 a.m., or the night before.
 No team member should leave the Program grounds during working hours without notifying
the Site Director.
If a teacher or counselor is asked to work in two locations during the course of a day, the
employee must sign out in the first location and sign back in at the second location. The team
member is NOT on duty when traveling from one site to another.
 Lunch and Snack
Team members are responsible for bringing lunch and encouraged to bring water bottles
to stay hydrated during breaks and lunch.
There will be no drinking or eating of food permitted in classrooms.
 Counselors are required to supervise lunch and snack with their group. Counselors should
ONLY start eating after ALL students in their group are eating.
 Pay
 Each team member is paid by check or direct deposit every two weeks. lf employment
is terminated, team member is paid for time actually worked in the next scheduled pay
date.
 Privacy
 Employees are not to post any comments in social media (e.g. Facebook, Instagram,
SnapChat) about the Program or any of its participants, students and staff.
Page 26
 First Aid and Health Manager
 The Site Director and Head Counselor are certified in first aid, CPR and AED. Any health-related
issues should be directed to the Site Director and / or Head Counselor and must be recorded in
the Health Journal after the issue has been addressed.
 Health Surveillance
 Teachers and counselors should note the general well-being of students and other staff
members. If a person look lethargic or show signs of sickness, send the student or staff
member to the Program Office immediately.



Isolate the sick person away from other students and staff if suspected of
communicable disease
Document all obvious and unusual observations in medical log
Report all death or serious injuries (head, neck, spinal injury, unconscious or
requiring professional medical attention) to the Department of Health’s Youth
Camp Safety within 24 hours (609-588-3124)
 Facility Care
 International Ivy rents our facilities from private schools, universities and learning centers. Please
ensure that we keep the facilities in clean and neat conditions. International Ivy is responsible for
any damages. Our careful use of “borrowed” facilities will allow us to return year after year.
 Equipment Care
 The team is responsible for the care and use of any program equipment used in their activity.
Please return all equipment to its proper place. lf equipment is damaged or needs to be refilled,
replaced or repaired, please let the Site Director know and we will do our best to replace.
 Program Telephone, Cell Phones, Mobile Devices
 Cell phones can be used during Program hours for emergency use and Program business only.
Team members may not use their cell phones while working. Personal texting or use of mobile
device is cause for disciplinary action.
 Tipping
 It is not mandatory for parents to tip team members. If parents ask, direct them to the office
who will offer guidelines.
 Fraternization
 We understand that Program is a social environment, but appropriate behavior is expected at all
times. Expressions of a close inter-personal relationship between team members during the
Program day are prohibited and will not be tolerated. Students emulate counselors and our job
is to place students in the most relaxed emotional and psychological environment possible. Also,
be aware that a few team members are under 18 and still considered minors under the law.
Page 27
 Smoking
 International Ivy is a "smoke-free" environment. Smoking is not permitted anywhere in the
building, grounds (including the parking lot) nor in the vicinity of children.
 Inappropriate Language
 We must be aware of our actions and words, as students are impressionable. Inappropriate
stories, jokes and language will not be tolerated. Please, always, set a good example.
 Drugs and Alcohol
 There is absolutely no drinking or posession of any alcoholic beverages or use of illegal drugs
anywhere at the International Ivy Program. Breach of this rule is grounds for immediate
dismissal.
 Medication
 Any team member requiring medication must report it to the Program or Site Director.

 Prohibited: Communications with Campers Outside of Camp
 It is inappropriate for team members to have any contact with campers outside of camp. Team
members should not share their phone number, emails, social media account information with
campers. Any indication of inappropriate contact or sharing of contact information should be
reported to the Site Director. Breach of this rule is grounds for immediate dismissal.
 Termination
 Employment may be terminated:
• by mutual consent
• when the Site Director and team member discuss a problem regularly and there is no
improvement, or the work/behavior is unsatisfactory.
• in case of misconduct or insubordination
• when an administrator believes it is in the best interest of the Program
 Visitors
 Visitors (including family members) of team members will not be permitted during Program. If
you notice a visitor who is unescorted by a team member, please accompany them to the
Program office. All visitors must sign in at the Program Office.
 Team Parking
 All team members must provide their own transportation to and from Program. Parking is
provided in the parking lot of each location.
 Transportation
 Team members are prohibited from transporting any campers to and from camp.
Page 28
 Prohibited Items
 Animals and weapons are not allowed on premises. No personal sports equipment are permitted
at the Program
Bullying
At the International Ivy Summer Program, bullying is inexcusable, and we have a firm policy against
all types of bullying. We work together as a team to ensure that students gain self-confidence, make
new friends, and go home with great memories.
Persons who are bullied may not have the same potential to get the most out of their Program
experience. Our leadership team addresses all incidents of bullying seriously, and trains staff to
promote open communication with parents and students, teach an acceptance of diversity, and
create an atmosphere of inclusion so that all staff and students will be comfortable alerting us to any
problems during their Program experience.
We stress to parents and team members to communicate concerns immediately to the Site Director
or Program Director so that we can address any bullying at the Program allowing victims of bullying
to return to the Program happy and free of fear and the bullies to face immediate consequences for
their actions. Only with joint parent and staff involvement can we stomp out bullying altogether.
Page 29
APPENDIX 1 –
PROCEDURE FOR REPORTING POTENTIAL CHILD ABUSE BETWEEN A TEAM MEMBER AND
STUDENT
1. Notify the Site Director/Owner right away.
2. A written incident report will be completed by the Director/Owner that day.
3. The Site Director/Owner and authorities decide how to notify parents.
4. The Site Director/Owner suspends team person immediately with pay until investigation is
conducted.
5. The Site Director/Owner reviews incident and gathers facts.
6. The Site Director/Owner reinstates team member only if all allegations have been deemed
unsubstantiated and the team member is cleared by authorities.
7. Maintain confidentiality with team and only discuss incident with the Site Director/Owner.
APPENDIX 2 –
STRATEGIES FOR DEALING WITH STUDENTS AND DISCIPLINARY POLICY WITH CAMPERS
A student who is busy, happy and socially accepted will rarely present a problem. If you do have
students with adjustment problems, please give them extra time and help. Often, a little extra
attention helps.
Discipline should be constructive or educational in nature and may include such measures as
diversion, separation from problem situations and discussion about the situation.
Separation, when used as discipline, shall be brief and appropriate to the person's age and
circumstances and shall be in a safe, well-ventilated place. Children shall be within sight of a team
member.
Be consistent! Decide what rules are to be followed and set your limits and expectations. Children
who know you will not let them go "out of bounds" will be better adjusted. However, expect them
to test you frequently.
Treat children with the same degree of courtesy and respect you would give to a peer. Sometimes
a nasty situation can be avoided by ignoring attention-seeking behavior. If you do find yourself in a
“jam" or with a child who is being difficult to handle, and can't think of the best solution, call upon
a "key" staff member or the Site Director for help. There is nothing wrong with doing this.
Sometimes another person can help diffuse a situation easily.
Try to find at least ONE positive comment to say to each student every day. A smile, a word of
encouragement, a nod, and a wink are very effective examples in developing cooperation. This
type of positive reinforcement usually helps the student to feel very special.
Children and team members shall not be subject to fear, mental abuse or humiliation.
Page 30
Don't make unacceptable threats. Lunch, snacks and drinks may not be denied as a disciplinary
measure. (Ex. "If you don't clean up, you won't get snack.")
Admit your mistakes. Children will respect you for it. You will not lose face.
Avoid "horsing around" with the students. This is usually contagious and often leads to needless
accidents. DO NOT let the students climb all over you, place hands on you, or maul you. Do not
carry students on your shoulders or back. There is no reason to carry a child except in cases of
injury or illness, but not if injury is to the back, neck or leg. If you have any concerns at all, please
get another counselor or team member to get a Site Director or Head Counselor.
Encourage the non-athletic students to participate. Give them positive reinforcement while
helping them develop their skills. This will help to build up their self-confidence. You may try to
engage them, but NEVER force them.
lf children do not know how to do something, please take the time to teach them. Be patient and
understanding. Many students are trying activities for the first time. Try your best to judge their
knowledge and skill level.
Ask one of the returning students in your group to buddy up with students who are having trouble
adjusting, and to include them in group activities.
As the counselor, ALWAYS pick the teams. Never allow the student captains to do this, as the same
children will always be picked last. Use birthdays, odd/even, blue/brown eyes, towns, or any other
means to vary the method of choosing. Please try to make teams as even as possible with
student's abilities.
Answer any inappropriate questions regarding sex, religion or any other private matters with your
students by merely saying, "l think that's a question you should ask Mom or Dad." lf this persists,
please alert the Site Director or Assistant Director.
Verbal abuse or derogatory remarks about the person, his/her family, race, religion or cultural
background will not be permitted.
Profanity is unnecessary and unacceptable. The use of profanity by children and team member
must not be ignored and must be dealt with in a manner appropriate to the situation.
Team members must set an example.
KEEP YOUR HANDS OFF THE CHILDREN......you can easily become involved in serious difficulty
because force was used in dealing with the student.
NEVER touch a child's private areas. You may NEVER enter a restroom, classroom or locker room
ALONE with a student. Either wait by the door, or bring a student buddy with you.
Page 31
Never leave your group alone. We have many team members available to help with a group if
needed.
Students shall at no time be allowed to punish or discipline another student.
Call students by their first names.
Never discuss personal Program matters with anyone other than the Site Director. Parents, team
and students have a right to privacy.
Correspondence with a parent must be approved by the Site Director.
Be alert to students' physical conditions. If ever you notice unexplainable or reoccurring bruises, it
is your responsibility to discuss it with the Site Director. Pay particular attention to any sudden
changes in behavior, like trying to hide something from the group and counselors.
ln case it is necessary to discipline a person, be sure to learn all the facts before dealing out the
punishment; otherwise, it may be unfair and may cause resentment. Determining the facts before
imposing the penalty reduces the danger of unwise actions.
Make NO threats or promises that are not carried out. Repeated warnings, which are not followed
by action, weaken the position of the counselor. Do not threaten a penalty which you and the
child know will not be carried out. Do not make promises which cannot be fulfilled.
Remember that the students should be disciplined, not to "get even", but to teach that they must
not act in a way which is contrary to the best interests of the group. The method by which the
penalty is inflicted, and the child's understanding of the reason for it, may determine whether the
offense will be repeated.
Children are vulnerable to hurt; their egos are bruised easily. Deal with the inappropriate action
and don't name call or attack. Example: Do say, "Please don't swing the bat so near the other
students." Don't say, "Hey, jerk, what do you think you are doing?" Admit your mistakes with a
smile. Your students will respect you for it, and it is important that they see that a "role model"
makes mistakes too.
When all else fails, ACT! Walk over to the student, remove student from the group, speak quietly,
yet firmly. Never grab, push or hit a child in order to control behavior. Never put down a child in
front of the group.
Disciplinary Policy with Students: Disciplinary Policy
In order to foster a safe and friendly camp environment, International Ivy has established a three
strike policy that culminates in disciplinary action.
How the three strike policy works:
Page 32
Once disruptive or disrespectful behavior of a student has been identified by a staff member,
student will be given one strike. The student will receive one strike for every offense until they
have reached three strikes. Upon reaching the third strike, the Site Director will be notified. The
Site Director should be notified if there is a chronic problem with the same student. When the
behavior of a student becomes disturbing to the rest of the group, it is time for that student to be
brought to the Site Director or the office. Misbehavior by one student cannot be allowed to
disrupt the activities for the entire group.
Should the same behavior continue in the following days, the Site Director will again be notified
and speak to the parent(s) of the student.
After the supervisor has spoken to the parent(s), if the student still persists in practicing bad
behavior, depending on the gravity of the behavior (i.e. the effects it may have on other campers
or staff members, whether the behavior is harmful to the camper himself/herself and other
campers, and other matters of this nature), the student may be will be expelled from program.
There is a big difference between student fun and counselor fun. Your intentions should always be
"How can I help the students to enjoy themselves more?" not, "How can I make this fun for me?"
WHAT TO AVOID
WHAT TO DO
Sarcasm
Consider the feelings of students
Loss of Temper
Cool down, analyze each situation (Try counting to ten; it really
works!)
Humiliating a Student Show confidence in the student's ability to make necessary changes
in behavior
Public Reprimands
Speak firmly and kindly
Threats and Bluffs
Outline specific consequences of future violations, and follow
through
Showing Favoritism
Give every student fair treatment
Delay Tactics
Give prompt attention to inappropriate behavior
99% of all discipline problems can be solved with proper guidance and good common sense.
Remember, be firm, be fair, and be gentle.
Page 33
APPENDIX 3
TEAM HIRING AND TRAINING
1) Hiring Procedures
a) Completed Application Forms
b) interviews
c) Reference Checks
d) Document References
e) Signed Statement as to Criminal Behavior
2) Clarify Expectations of Team
a) Attend Orientation
b) Review of Written Materials on Policy, Standards, Procedures and Regulations
c) Sign the Code of Conduct
3) Observe Team
a) Program Director and Site Director will observe informally on a regular basis during the
summer.
b) Meet at least two times during the summer on a formal basis.
4) Team will not
a) Use physical, emotional or verbal abuse, or punishment
b) lsolate students for more than 5 minutes
c) Take away food or shelter
d) Act inappropriately
5) Team will discipline with
a) Positive reinforcement
b) Appropriate showing of affection and/or approval
c) Empathy and support
d) Removal from activity for limited time (5 minutes or less) if there is poor behavior
e) Bringing student to a Site Director, who may call the parent, if poor behavior persists
Page 34
APPENDIX 4
HEATHCARE MANAGEMENT PROCEDURES
In the program, the Site Director and the Head Counselor are the Healthcare Managers. The Head
Counselor and the Site Director are responsible for the oversight of staff training, definition of
roles and responsibilities in the delivery of first aid and other healthcare at the Program and
maintenance of healthcare records of Program participants (students and staff).
 HANDLING OF INFECTIOUS WASTE AND BODY FLUIDS
o Ensure that you use barriers (masks, gloves), handwashing, and appropriate waste
disposal such as biohazard containers when dealing with sharps and body fluids.
 COUNSELORS
o Administer first aid for minor cuts (open wounds)
 Put on disposable glove or other barrier between hand and wound, place sterile
dressing on wound, put pressure on wound to control bleeding, wash wound
thoroughly with soap and water, apply antibiotic ointment if no known allergies
to the medication, cover the wound with bandage to keep wound moist and
prevent drying.
o Follow First Aid/CPR/AED procedures if certified and appropriate for the circumstances.
o Stay with the injured and tell someone to call 9-1-1 for the following situations:
 Unconsciousness or an altered level of consciousness (LOC), such as drowsiness
or confusion
 Breathing problems (trouble breathing or no breathing)
 Chest pain, discomfort or pressure lasting more than a few minutes that goes
away and comes back or that radiates to the shoulder, arm, neck, jaw, stomach
or back
 Persistent abdominal pain or pressure
 Severe external bleeding (bleeding that spurts or gushes steadily from a wound)
 Vomiting blood or passing blood
 Severe (critical) burns
 Suspected poisoning
 Seizures
 Stroke (sudden weakness on one side of the face/facial droop, sudden
weakness on one side of the body, sudden slurred speech or trouble getting
words out or a sudden, severe headache)
 Suspected or obvious injuries to the head, neck or spine
 Painful, swollen, deformed areas (suspected broken bone) or an open fracture
o Know where to First Aid Kit is (in Program Office and every classroom) and where the
AED is
Page 35



o Ensure all injuries (excluding minor cuts of less than 1 inch) are reported and recorded
the Program Office
HEALTHCARE MANAGERS:
o A current (updated/filled out in the last 12 months) health history form is expected to
be on file for each day camp participant (student and staff). The Program collects these
ahead of time or the first day of the session.
o Each health history form is to be reviewed within first four hours of the first arrival at
the Program by the health care manager
o As the healthcare manager reviews health history forms, the following is reviewed to
determine:
 Do any of these considerations require follow-up with parents/guardians?
 Do any of these considerations require medications or additional special attention?
 Will any of these affect/be affected by the planned day camp activities?
o Share this information with teachers and counselors on the first day or as soon as
possible. This information is kept with the strictest of confidence and should not be
shared with any others not mentioned above unless discussed with the camp director
first.
MEDICATION MANAGEMENT FOR CAMPERS AND TEAM MEMBERS:
o The Healthcare Manager will collect all prescription and non-prescription medication
with information about when it is to be given as well as if it is to be kept the week at
camp or sent home nightly.
o The Medicine Release Form will be filled out and signed by the parent/guardian for
each medication that the child may be taking while she is at camp. Note: these can be
sent ahead of time so parents can bring to camp completed.
o All medication must be submitted in the original container and have the original label
on the container.
o All medications must be stored under lock (including those needing refrigeration),
except when in the controlled possession of the person responsible (usually, health
care manager) for administering them. Both healthcare managers should have access
to the key.
o Exceptions would be for a limited amount of medication for life-threatening conditions
carried by a camper or adult team member (e.g. bee-sting medication, inhaler).
ALLERGIES:
o What types of allergies exist?
o Are there allergies severe enough where anaphylactic shock is a possibility?
o Will the participant be carrying a medical necessity (such as an epi-pen or inhaler) with
them?
Page 36

o If it is a food allergy, is it severe enough where certain foods will need to be pulled from
the menu (such as peanut butter or dairy foods)?
o Remember that parents are your partners in caring for their child. Consultation with
parents is encouraged on any questions or concerns listed on a health history form.
o Unless the participant is an adult, all communication should be handled directly with
the parent/guardian.
SETTING UP THE FIRST AID STATION:
The First Aid station should have the following paperwork:
o A complete participant list with emergency contact numbers
o Health History Forms completed and signed for participants
o Emergency Numbers
o Incident Log
o Medicine Log
o Medical Treatment Log
Each First Aid station should have the following at its disposal:
o
o
o
o
o
o

One or two first aid kits
Two locked container to hold medicines (one for room temp and one for refrigeration)
Any medicines brought in by camp participants
One or two yoga mats to rest on
Privacy Screen
3-5 extra water bottles
DOCUMENTATION OF HEALTH CARE
Documentation of Health Care
Any and all health care given at camp—including regularly scheduled doses of prescription
medicines—need to be documented in the MEDICAL TREATMENT LOG. Examples include the
following: application of band-aids for cuts and scrapes, administration of medication (whether
prescription or over-the-counter as provided by the parent/guardian), obtaining ice packs for
burns
Use the INCIDENT LOG to describe any accidents or injuries, even near-misses which could
potentially cause injury but didn’t.
Use the PARENT COMMUNICATION LOG to document conversations with parents about injuries or
accidents. It is better to over-communicate than under-communicate.
Use the MEDICINE LOG to log in and out medicines we receive and return.
Page 37
JUNE 2016 Camp Calendar
SUNDAY
WEEK 1
Remember
water and
snacks for
break each day
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
27
28
29
30
1
Team
Challenge –
Marshmallow
Tower Building
Minute to Win
It
Separation
Anxiety
Wet Day
Tie dye and
Sunglasses
Day
Sharing
Showcase
SATURDAY
2
JULY 2016 Camp Calendar
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
3
4
5
6
7
8
WEEK 2
Remember
water and
snacks for
break each day
HOLIDAYNO CAMP
TODAY
Minute to Win
It
Movin’ On Up
Wet Day
Wacky Hair or
Hat Day (wear
your hair
crazy or a
weird hat)
Sharing
Showcase
10
11
12
13
14
15
WEEK 3
Remember
water and
snacks for
break each day
Team
Challenge –
Pictionary
Minute to Win
It
Stack Attack
Wet Day
Pajamas Day
(roll out of
bed and wear
your PJs to
camp)
Sharing
Showcase
17
18
19
20
21
22
WEEK 4
Remember
water and
snacks for
break each day
Team
Challenge –
Charades
Minute to Win
It
Defying
Gravity
Wet Day
Halloween in
July (wear
your favorite
costume)
Sharing
Showcase
SATURDAY
9
16
23
Page 38
JULY 2016 Camp Calendar
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
24
25
26
27
28
29
WEEK 2
Remember
water and
snacks for
break each day
Team
Challenge –
Scavenger
Hunt
Minute to Win
It
This Blows
Wet Day
Sports Day
(wear your
sports
uniform or
support a
favorite team)
Sharing
Showcase
SATURDAY
30
AUGUST 2016 Camp Calendar
SUNDAY
MONDAY
TUESDAY
WEDNESDA
Y
THURSDAY
FRIDAY
31
1
2
3
4
5
WEEK 6
Remember
water and
snacks for
break each day
Team
Challenge –
Quiz Bowl
Minute to Win
It
Field Goal
Wet Day
Backwards
Day (whatever
you do, do it
backwards)
Sharing
Showcase
7
8
9
10
11
12
WEEK 7
Remember
water and
snacks for
break each day
Team
Challenge –
Field Day
Minute to Win
It
Stick the
Landing
Wet Day
Moustache
Day (tape or
draw on a fake
moustache)
Sharing
Showcase
14
15
16
17
18
19
WEEK 8
Remember
water and
snacks for
break each day
Team
Challenge –
What Would
You Do For A
Klondike?
Minute to Win
It
Noodling
Around
Wet Day
Dance Party
(dress in
fancy clothes
and get ready
to let loose)
Sharing
Showcase
SATURDAY
6
13
20
Page 39
Resources





FIRST DAY OF CAMP
o Make sure all team members know where the AED/fire distinguishers/fire
alarms are
o Make sure all team members know where the Designated Meeting Area for
emergencies – make a sign and put up.
HEALTHCARE PRACTICES
o Monday – review the special medical conditions with team members
MEDIA GUIDANCE
o We use three forms of social media to communicate with parents and show
them what their children are doing at the Program. This is a great forum to
showcase the work of our students.
o BLOG – All sites are required to make two blog posts per week with the
exception of Short Hills and Chatham which require four blog posts per week.
o PHOTO GALLERY on Flickr – Please post 10 pictures per class per week. So if a
site has 3 classes in the morning and 3 classes in the afternoon, then please
post 60 quality pictures that week, which may include class pictures as well as
Theme Day and break-related pictures. Please use discretion as it is easier to
take Robotics pictures compared to Reading and Study Skills pictures
o VIDEOS - Please post 3 good videos per class per week.
DRILL SCHEDULE
o These are the suggested dates for our routine drills:
 Week 1, Thursday, June 30, Lost Student Drill (staff only)
 Week 2, Thursday, July 7, 2:45PM, Fire Drill
 Week 3, Thursday, July 14, Lost Student Drill (staff only)
 Week 4, Thursday, July 21, 2:45PM, External Threat Drill
 Week 5, Thursday, July 28, Lost Student Drill (staff only)
 Week 6, Thursday, August 4, 2:45PM, Fire Drill
 Week 7, Thursday, August 11, Lost Student Drill (staff only)
 Week 8, Thursday, August 18, 2:45PM, External Threat Drill
MINUTE TO WIN IT GAMES:
o Separation Anxiety - https://www.youtube.com/watch?v=DmvK5yMsPzg
o Movin On Up: https://www.youtube.com/watch?v=Hc8YLXgEeaw
o Stack Attack - https://www.youtube.com/watch?v=9cKnmOr1_FA
o Defying Gravity - https://www.youtube.com/watch?v=hIP6wxJyKIc
Page 41
o
o
o
o
o
o

This Blows - https://www.youtube.com/watch?v=jd6aV2DAs1Q
Field Goal - https://www.youtube.com/watch?v=fYDqOi5r7A0
Stick the Landing - https://www.youtube.com/watch?v=5t4NYJbERZ0
Noodling Around - https://www.youtube.com/watch?v=5e79eAFOL-U
Egg Roll (back-up) - https://www.youtube.com/watch?v=xw7KPVMCKgQ
Face the Cookie (back-up) - https://www.youtube.com/watch?v=THXXPe4O1bI
GROUP GAMES – great for impromptu filler time
o GROUP ROCK PAPER SCISSSORS –
 Break the group into two groups, put on opposite sides of the room. Give them
2 minutes to agree within the group what they will put out (rock paper or
scissors). The two groups meet in the middle and facilitator shouts 1, 2, 3,
Shoot. The group that lost sits and the group that wins is further split into two
groups until you have one winner.
o GROUP CHARADES
 The group is split into three or more teams. In round robin, one team is given a
word or phrase to act out. Five or more from that team must act the
word/phrase out simultaneously. If a non-performing team gets the right
answer, that team and the performing team gets a point.
o FOUR CORNERS – QUIZ BOWL  Ask Trivia Questions or Cultural Literacy Questions. Each corner is a possible
answer (e.g. multiple choice). If they get the right answer, they get to keep
playing while the students in the other corners would sit down.
o BABY, BABY, YOU KNOW I LOVE –
 There is one designated “It” person. The challenger will need to say “Baby,
Baby, You Know I love you. Won’t you smile for me today?” The It Person must
not smile and reply, “Baby, Baby, You Know I love you. I cannot smile for you
today.” If “It” person doesn’t smile, she keeps her “It” role. If “It” person smiles
or laughs, the challenger can be the “It” person.
o ICE-BREAKER GAMES –
 ULTIMATE CAMP RESOURCE
http://www.ultimatecampresource.com/site/camp-activities/ice-breakers.html
 GREAT GROUP GAMES http://www.greatgroupgames.com/icebreaker-gamesfor-teens.htm
 PINTERST https://www.pinterest.com/explore/ice-breaker-games/
Page 42
Contracting with Team
I AGREE THAT I WILL….
CARE FOR THE STUDENTS AND PEERS AND ENSURE THEIR SAFETY AND WELL-BEING
1. Take the responsibility of caring for children seriously;
2. Be mindful of each child's need for respect and acceptance;
3. Be mindful of every child's need for clear limits and self-control;
4. Be mindful of every child's need for clear boundaries and privacy;
5. Ask for help if I feel at risk or believe a students' well-being may be at risk;
6. Support my fellow team member and students by applauding, listening, encouraging, pitching
in, and taking action to do what seems helpful at the time in order to maintain a safe
environment at the Program for students and the team;
7. Do what I need to do to maintain a SAFE ENVIRONMENT FOR STUDENTS AND PEERS.
ENGAGE WITH THE STUDENTS
8. Have fun in ways that are safe for students and other team members;
9. At classes, breaks, lunch, early drop off, extended day, have students at my side and engage students
in conversation;
10. Walk to and from activities with students, not team members;
11. Be here for students...be there to help students...be here to encourage students;
PUT THE STUDENTS FIRST AND BE A POSITIVE ROLE MODEL
12. Agree that my rights to privacy are second to the best interests of the Program or students.
13. Present myself to students in a way that engenders trust and respect.
14. Agree to cover tattoos and any piercings other than ear piercings.
ENCOURAGE STUDENTS TO GROW
15. Provide opportunities for students to exercise these BIG SIX skills: critical thinking, creativity,
collaboration, communication, optimism and leadership, and celebrate their efforts.
16. Encourage students to explore diverse activities and possibly find their passion.
17. Create an environment which fosters learning and accomplishment which in turn develops positive
self-esteem.
SIGNATURE:
PRINT NAME:
DATE:
WITNESS:
Page 43
Attendance of Orientation and Training
I have attended International Ivy Summer Program’s Orientation and Training Sessions. I have carefully
read the Team Manual and understand what is expected of me. I understand that my purpose in
becoming a member of this team is to assist in providing a safe and age appropriate summer enrichment
experience for all of the students entrusted to my care. In so doing, I will:
•
•
•
•
•
•
•
•
•
•
•
Respect the rights and privacy of students and team.
Never abuse a child either physically, sexually or verbally.
Report immediately, any allegations of, or observed abuse of any child.
Use my best judgment in decision making, always mindful of the safety of students.
Never share information of a sexual nature with students or encourage them to share personal
or private information with other students or team members.
Never allow myself to be alone with a student.
Act fairly with all students and never select favorites for special favors.
Present myself as an appropriate role model who understands my role as a caretaker of children
and youth.
Bring to the attention of my supervisor any problems I may have in carrying out the
responsibilities of my job description.
Never contact a student, a parent or family member of a student either by telephone, email or letter without the expressed consent of the Program Director/Site Director.
Be mindful of what are inappropriate intimate behaviors with students as well as team.
I acknowledge that my participation in any Program-organized activity is done at my own risk.
I understand, unless otherwise granted permission from administration, I may not post, elaborate, add,
edit, or delete ANY information or photographs with relation to the Program organization in reference
to its operations, logos, trademarks, slogans, or overall name, as a whole on the internet.
I FURTHER UNDERSTAND THAT VIOLATION OF ANY OF THE ABOVE STATEMENTS MAY RESULT IN
IMMEDIATE TERMINATION.
SIGNATURE OF TEAM MEMBER:
PRINT NAME OF TEAM MEMBER:
DATE:
Page 44
TEAM AND STUDENT PROTECTION POLICY
1) I am aware that the Program has a zero tolerance for physical, emotional, and/or sexual harassment
or abuse of students or team member.
2) I agree that my rights to privacy are second to the best interest of Program. I agree that the
Program has every right to search my private property, my bag, etc. if there is any question of safety
or health determined by the Administration.
3) E-Mail Interest Policy: I am aware of the prohibition of offensive or abusive communication. The
Program prohibits harassing or disparaging communication between team members or team to
students.
4) It is against Program policy to have any communication with students, other than during Program
hours, without the explicit approval of the parents of the student involved at each and every
occurrence.
5) I am also aware that if any problem should arise where I feel I have not been treated in a reasonable
manner, I can go to the Site Director and/or Program Director for an immediate review of the
situation to remedy, if a remedy is deemed in order by the Program Director/Site Director.
6) I am aware that smoking is not permitted on Program grounds.
7) I am aware there is a zero tolerance for drug use.
8) I am aware that my dress and/or appearance must be appropriate to what the Program
administration believes is in the best interest of the Program.
9) I have never been accused or convicted of a crime involving a child.
SEX DISCRIMATION AND FAIR LABOR POLICY
It is imperative that all team members at International Ivy be treated in a responsible manner, free of
physical, mental or emotional abuse and free from discrimination or harassment based on age, sex, or
race. It is our goal to provide a safe place for people to participate to their fullest capacity. lf a team
member feels offended by a remark, look, gesture or other action, he/she may speak to the offender if
so choosing, or to the Site Director who will investigate and if appropriate speak with those involved to
reinforce the policy. In no way will the offending behavior be acceptable, encouraged, or tolerated by
Program.
Team Member Signature:
Print Team Member Name:
Witness Signature:
Print Witness Name:
Page 45

International Ivy Summer Program Team Manual 2016

Transcription

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