Council Agenda

Transcription

Council Agenda

The Corporation of the Town of Orangeville
Council Chambers
87 Broadway
Orangeville
Ontario
Agenda
Council Meeting
January 19, 2015 - 7 p.m.
1
Call to Order
2
Singing of the National Anthem
3
Disclosures of (Direct or Indirect) Pecuniary Interest
4
Approval of Agenda
5
Adoption of Minutes of Previous Council Meetings
The minutes of regular and closed meetings of Council, held on January 12, 2015.
6
Proclamations and Presentations
Presentations
Community Living Dufferin – Click Connect Photography Group
(M08)
Members of the Community Living Dufferin Click Connect Photography Group to
present to Mayor and Council the “Gift of Ability”.
7
Question Period
8
Petitions and Delegations
Council Agenda
January 19, 2015
Page 2
Unfinished Business – January 12, 2015 Meeting
9
Correspondence
9.1
Information Items
The following items are presented for the information of Council:
9.1.1
2014 Municipal Election – Accessibility Report (CL-2015-01) (C11)
Report CL-2015-01, dated January 12, 2015.
9.1.2
Theatre Orangeville – Island Lake Stage Committee (D06)
Correspondence from Theatre Orangeville – Island Lake Stage Committee, dated
December 24, 2014, with respect to feedback from a survey by Novus.
9.1.3
Ontario Regulation Made Under the Planning Act – Amendment
(A01)
Notice of an Order - Ontario Regulation 699/98, under the Planning Act, dated
October 30, 2014. (Will allow County to pass by-law exempting Orangeville from
County of Dufferin approval of Official Plan Amendments).
9.1.4
Stewardship Ontario – Municipal Blue Box Recycling for the 2014
Program Year (E07)
Correspondence from Stewardship Ontario, dated December 31, 2014, with respect
to the distribution of the 2014 interim Blue Box payments.
9.1.5
Resolution – Township of Melancthon – Fire Protection and
Prevention Act, 1997 (C10)
Township of Melancthon resolution, dated December 18, 2014, with respect to the
Fire Protection and Prevention Act, 1997.
9.1.6
Application to the Ontario Energy Board – Enbridge Gas
Distribution Inc., Re: Rates (E06)
Enbridge Gas Distribution Inc., application to the Ontario Energy Board, filed
November 28, 2014.
9.1.7
Update – Ontario Municipal Board Hearing – Melville Pit (E00)
Update on an Ontario Municipal Board Hearing, regarding the Melville Pit, from Ms.
Mary Haslett, Interim Chair, “Stop the Melville Pit” Group, dated December 4, 2014.
Council Agenda
9.1.8
January 19, 2015
Page 3
Mr. David Kirk – Thoughts for Orangeville Council (M04)
Correspondence from Mr. David Kirk, 42 Zina Street, L9W 1E4, dated January 8,
2015, with respect to thoughts for Orangeville Council.
Recommendation:
That the information items be received.
9.2
Mr. Peter Jovic – Budget Recommendations (M04)
Correspondence from Mr. Peter Jovic, 268 Elderberry Street, L9W 5H5, dated
January 10, 2015, with respect to budget recommendations.
Recommendation:
That the correspondence from Mr. Peter Jovic, 268 Elderberry Street, L9W
5H5, dated January 10, 2015, with respect to budget recommendations, be
received.
10
Reports
10.1
Housekeeping Zoning By-law Amendments Z 2/14 – Town of
Orangeville (PL-2015-03) (C11)
A report from Ms. N. Tuckett, Director of Economic Development, Planning and
Innovation, dated December 11, 2014.
Recommendation:
That report PL-2015-03, dated December 11, 2014, with respect to the Town’s
Housekeeping Zoning By-law Amendments Z 2/14, be received;
And that the Mayor and Clerk be authorized to execute the by-law to amend
By-law 22-90.
10.2
Provincial Transit Gas Tax Funding Agreement (TF-2015-02) (C11)
A report from Mr. B. Parrott, Treasurer, dated January 12, 2015.
Recommendation:
That report TF-2014-02, dated January 12, 2015, Provincial Transit Gas Tax
Agreement, be received;
And that Council consider a by-law authorizing the Mayor and Treasurer to
sign a Letter of Agreement with the Ministry of Transportation for 2014/2015
funding.
Council Agenda
10.3
January 19, 2015
Page 4
2015 Interim Tax Levy By-law (TF-2015-03) (C11)
A report from Ms. K. Mills, Deputy Treasurer, dated January 12, 2015.
Recommendation:
That report TF-2015-03, dated January 12, 2015, with respect to the 2015
Interim Tax Levy By-law, be received;
That Council adopt the 2015 Interim Tax Levy By-law to provide for the due
dates and collection of 2015 interim taxes.
10.4
Opera House Management Agreement (ED-2015-01) (C11)
Innovation, dated January 2, 2015.
Recommendation:
That report ED-2015-01, dated January 2, 2015, with respect to the Opera
House Management and Cultural Initiatives Agreement with Theatre
Orangeville, be received;
And that the Opera House Rental Rate structure outlined within the
appendices of Report-ED-2015-01 be implemented for all new contracts
negotiated for the period commencing January 1, 2015;
And that Council support enhanced funding of the Opera House in the amount
of $41,000 annually until December 31, 2016;
And that Council authorize the Mayor and Clerk to sign the Opera House
Management and Cultural Initiatives Agreement as attached in Appendix B, to
the report.
10.5
Agreement for Delivery of Visitor Services (ED-2015-02) (C11)
Innovation, dated January 2, 2015.
Recommendation:
That report ED-2015-02, dated January 2, 2015, with respect to the Agreement
for Delivery of Visitor Services, be received;
And that the Council authorize the Mayor and Clerk to sign the Agreement
between the Town of Orangeville and Theatre Orangeville for the Delivery of
Visitor Services for the period of January 1, 2015 to December 31, 2016,
attached as Appendix B, to the report.
Council Agenda
10.6
January 19, 2015
Page 5
Amendment to the Traffic By-law 78-2005, for Edgewood Valley
Phase 1B Residential Subdivision (PW-2015-03) (C11)
A report from Mr. R. J. Lackey, Manager of Operations and Development, dated
December 16, 2014.
Recommendation:
That report PW-2015-03, dated December 16, 2014, with respect to an
Amendment to Traffic By-law 78-2005, for Edgewood Valley Phase 1B
Residential Subdivision, be received;
And that Council consider a by-law to amend By-law 78-2005, as amended, to
reflect the changes set out in the report.
10.7
Agreement for Winter Maintenance of GO Transit – Metrolinx Bus
Stops, Various Locations (PW-2015-01) (C11)
December 16, 2014.
Recommendation:
agreement for winter maintenance for GO Transit – Metrolinx bus stops
various locations, be received;
And that Council consider a by-law authorizing the Mayor and Clerk to sign an
agreement with GO Transit - Metrolinx to undertake winter maintenance
control for a one-year period, ending April 30, 2015 at various locations in the
Town of Orangeville.
10.8
Agreement for Winter Maintenance of Wellington-Dufferin-Guelph
Health Unit Parking Lot, 174 Broadway (PW-2015-02) (C11)
December 16, 2014.
Recommendation:
agreement for winter maintenance for the Wellington-Dufferin-Guelph Health
Unit’s parking lot, 174 Broadway, be received;
And that Council consider a by-law authorizing the Mayor and Clerk to sign an
agreement with the Wellington-Dufferin-Guelph Health Unit to undertake
winter maintenance control for a one-year period, ending April 30, 2015 at
174 Broadway in the Town of Orangeville.
Council Agenda
10.9
January 19, 2015
Page 6
Town Page and Corporate Advertising (CO-2015-01) (C11)
A report from Ms. S. Greatrix, Clerk, dated January 5, 2015.
Recommendation:
That report CO-2015-01, dated January 5, 2015, with respect to the Town Page
and corporate print advertising, be received;
And that Council approve a contract with the Orangeville Citizen as detailed in
Option 1 for the publication of a weekly Town Page and for additional
corporate advertising, as deemed necessary the Town;
And that the Mayor and Clerk be authorized to sign the contract with the
Orangeville Citizen and any related documents.
11
Committee Minutes (C06)
11.1
The following minutes are presented for the information of Council:
Administration and Finance Committee – dated December 15
Committee of Adjustment – dated December 3
Orangeville Police Services Board – dated August 11, September 8, October 9
Orangeville Sustainability Action Team – dated November 11
Recommendation:
That the minutes of the meetings listed be received.
12
Resolutions
12.1
Various Items of Concern – (Councillor Garisto) (M04)
That the following items raised during the recent election campaign be referred to
staff for their consideration, and report at the first regularly scheduled meeting of
Council in 2015:
the feasibility of banning parking at:
the corner of John and Dufferin Streets
the corner of Karen Court
install a stop sign at the intersection of Amelia Street and Walsh Crescent
investigate the feasibility of having a transit stop in the driveway of the
Montgomery Village Seniors Community
install signs on Riddell Road advising motorists of the seniors’ residence
investigate overnight parking at the dog park parking lot
Council Agenda
13
January 19, 2015
Page 7
By-laws (C01)
(Agreements not attached to the by-laws are available in the Clerk’s Department for
perusal).
Bill 15 – 001
A by-law to confirm the proceedings of the Corporation of the
Town of Orangeville at its meeting held on December 15, 2014.
Bill 15 – 002
A by-law to provide for the levy and collection of rates or levies for
the Town of Orangeville for the interim levy for the year 2015 and to
provide for the mailing of notices demanding payment of taxes for
the interim levy for the year 2015. (Report TF-2015-03)
Bill 15 – 003
A by-law to authorize a letter of agreement with the Ministry of
Transportation under the Dedicated Gas Tax Funds for Public
Transportation program. (Report TF-2015-02)
Bill 15 – 004
A by-law to amend Traffic By-law 78-2005 with respect to parking
restrictions and the installation of stop signs (Edgewood Valley
Subdivision Phase 1B). (Report PW-2015-03)
Bill 15 – 005
A by-law to amend By-law 22-90, as amended (Town of
Orangeville, Z 2/14), Housekeeping Amendments.
(Report PL-2015-03)
January 19, 2015 – Council Agenda Items
14
Correspondence
14.1
Information Items
The following items are presented for the information of Council:
14.1.1
New Businesses in Orangeville – November 1 to December 31, 2014
(ED-2015-04) (D00)
Report ED-2015-04, dated January 8, 2015.
14.1.2
Downtown Supermarket Inquiry (ED-2015-03) (C11)
Report ED-2015-03, dated January 9, 2015.
Recommendation:
That the information items be received.
Council Agenda
January 19, 2015
15
Reports
15.1
Fire Prevention Vehicle Lease (FD-2015-01) (C11)
Page 8
A report from Mr. A. Macintosh, Fire Chief, dated January 12, 2015.
Recommendation:
That report FD-2015-01, dated January 12, 2015, with respect to a fire
prevention vehicle lease, be received;
And that Council award the vehicle lease to MacMaster Buick GMC of
Orangeville;
And that Council authorize the Treasurer to sign a sixty (60) month lease, and
pay all appropriate fees at signing.
15.2
Town of Orangeville Appointments to Dufferin Municipal Provincial
Offences Act Board (CL-2015-02) (C11)
A report from Ms. S. Greatrix, Clerk, dated January 19, 2015.
Recommendation:
That report CL-2015-02, dated January 19, 2015, with respect to appointments
to Dufferin Municipal Provincial Offences Act Board, be received;
And that the Director of Building and By-law Enforcement and the Clerk be
appointed as the Town of Orangeville representatives to the Dufferin Municipal
Provincial Offences Act Board.
15.3
Orangeville Police Services – Court Security and Prisoner
Transportation Program Agreement (C11)
A report from Ms. M. Greenley, Manager of Finance and Information Systems,
Orangeville Police Services, dated January 9, 2015.
Recommendation:
That the report from Ms. M. Greenley, Manager of Finance and Information
Systems, Orangeville Police Services, dated January 9, 2015, be received;
And that the Mayor and Clerk be authorized to sign an agreement with Her
Majesty the Queen In Right of Ontario as represented by the Minister of
Community Safety and Correctional Services (Court Security and Prisoner
Transportation Program).
Page 1
January 12, 2015
Council Chambers
87 Broadway, Orangeville, Ontario
Minutes of a regular meeting of Council
held on January 12, 2015, 7:00 p.m.
Members Present
Mayor J. Williams
Deputy Mayor W. Maycock
Councillors:
S. Bradley
G. Campbell
N. Garisto
D. Kidd
S. Wilson
Staff Present
Mr. R. Schwarzer, CAO
Ms. S. Greatrix, Clerk
Mr. E. Brennan, Director of Parks and Recreation
Mr. V. Douglas, Director of Building & By-law Enforcement
Ms. D. Fraser, Chief Librarian
Mr. D. Jones, Director of Public Works
Fire Chief A. Macintosh, Orangeville Fire Services
Mr. B. Parrott, Treasurer
Ms. N. Tuckett, Director of Economic Development,
Planning and Innovation
Chief W. Kalinski, Orangeville Police Service
Ms. S. Duncan, Manager, Communications
Ms. J. Gohn, Manager, Human Resources
Mr. R. J. Lackey, Manager, Operations & Development
Ms. H. McGinnity, Manager, Environmental Services
Ms. K. Mills, Deputy Treasurer
Ms. D. Armstrong, IT Technician
Staff Sergeant Lindsay White, Orangeville Police Service
Page 2
January 12, 2015
Call to Order
The Chair, Mayor Williams, called the Council meeting to order at 7:00 p.m.
Singing of National Anthem
Disclosure of (Direct or Indirect) Pecuniary Interest
None.
Approval of Agenda
The Chair advised of an addendum to the agenda, including a closed meeting as
authorized by the Municipal Act, 2001, Section 239.2 – (Pan Am Torch Relay)
1
Moved by Councillor Garisto
Seconded by Councillor Kidd
That the agenda of January 12, 2015 be approved as amended.
Carried.
Adoption of Minutes of Previous Council Meeting
The regular and closed minutes of meetings of Council held on December 15,
2014, were presented.
2
Moved by Deputy Mayor Maycock
Seconded by Councillor Garisto
That the regular and closed minutes of meetings of Council held on
December 15, 2014, be adopted as printed and circulated.
Carried.
Proclamations and Presentations
Proclamations
January
Crime Stoppers Month
National Alzheimer’s Awareness Month
Page 3
January 12, 2015
Presentations
2014 Municipal Senior of the Year Award – Marcel Babineau
Mayor Williams announced Marcel Babineau as the 2014 Municipal Senior of the
Year, recognizing his volunteer service to the community over 40 years through
various committees and sports. Mr. Babineau also started Project Angel as a
way of giving back to the community for support and comfort he had received,
culminating in the Angel Statue now watching over all who rest at Forest Lawn
Cemetery. Mr. Babineau’s current project is the refurbishing of plaques,
monuments and grounds in remembrance of the fallen soldiers from the two
World Wars, Korean War and Afghanistan War.
Mr. Babineau thanked Council for the award, noting that it was a team effort.
2014 Municipal Youth of the Year Award – Nicole Desaulniers
Mayor Williams announced Nicole Desaulniers as the 2014 Municipal Youth of
the Year.
Ms. Desaulniers is a Junior Leader with the 1st Orangeville Girl Guides and is
considered a positive role model, with over 620 hours volunteering for The
Orangeville Maple Syrup Festival, Orangeville Fall Fair, Orangeville Blues and
Jazz Festival, the Orangeville Food Bank and the Canadian Cancer Society’s
Relay for Life.
Ms. Desaulniers thanked Council for the honour, advising that she had been
inspired by the requirement of 40 hours of community service during secondary
school and hoped that she could inspire others.
Question Period
Mark Whitcombe, 34 Blind Line, requested Council to seek a legal opinion from
the Town’s legal services provider to resolve the issue of the use of Town email
servers by elected members of Town Council for Town business dealing with
their public office.
Barry Sinclair, 208 Beechfield Crescent, referred to his correspondence related
to sidewalk clearing, citing concerns about cost and liability and asked Council to
review the policy.
Page 4
January 12, 2015
Jean Paul Gauthier, 71 Morgandale Crescent, asked if Morgandale Crescent
would be considered for rehabilitation during 2015 budget deliberations, noting
that the street has required repeated repairs for a number of years. Mr. D.
Jones, Director, Public Works, confirmed that Morgandale Crescent has been
identified as a high priority in the 2015 budget, along with a number of other
streets. Mr. Jones noted that Public Works is considering a road needs study to
prioritize road works and identify funding allocations on an annual basis.
New Business
Toboggan Hill – Murray’s Mountain
3
That staff investigate the issue of tobogganing on Town-owned property,
including liability and insurance costs, and report to Council.
Carried.
Petitions & Delegations
Mr. Mark Whitcombe – Sustainability Definitions (M04)
Mr. Mark Whitcombe, 34 Blind Line, L9W 3A5, addressed Council with respect to
the use of sustainability definitions during budget deliberations and urged council
to consider sustainability through a four-pillar approach based on economic,
social, ecological and cultural principles.
Mr. Ted Zarudny – Communities in Bloom (M04)
Mr. Ted Zarudny, 250 C Line, L9W 3Z8, addressed Council with respect to
Communities in Bloom and requested Council’s support as follows:
• funding of the community profile book, monetary or in-kind
• funding for registration and judges’ accommodation
• Council representation on Committee
• Operations representative on Committee and services in-kind
• access to marketing expertise
• Town of Orangeville website link to Communities in Bloom
In response to a question from Councillor Bradley, Mr. Zarudny advised that the
Committee is seeking $2,000 in funding from the Town.
4
Moved by Councillor Kidd
Page 5
January 12, 2015
That the request for monetary support of $2,000 be referred to budget
discussions
Carried.
Correspondence
Mr. Andrew Welch – Proposal for Appointment as Town Crier)
A proposal from Mr. Andrew Welch, 57 Mary Street, Alton, L7K 0E3, dated
December 16, 2014, with respect to a proposal for Appointment as Town Crier,
was presented.
5
Moved by Councillor Campbell
Seconded by Councillor Bradley
That the proposal from Mr. Andrew Welch, 57 Mary Street, Alton, L7K 0E3,
dated December 16, 2014, with respect to a proposal for Appointment as
Town Crier, be received;
And that the Clerk advertise for a Town Crier based on previous criteria for
the position.
Carried.
Ms. Anne Richardson – Parking on Goldgate Crescent (M04)
Correspondence from Ms. Anne Richardson, 71 Goldgate Crescent, L9W 4B6,
dated November 24, 2014, with respect to parking on Goldgate Crescent, was
presented.
6
Moved by Councillor Wilson
Seconded by Councillor Kidd
That the correspondence from Ms. Anne Richardson, 71 Goldgate
Crescent, L9W 4B6, dated November 24, 2014, with respect to parking on
Goldgate Crescent, be received.
Carried.
Ms. Barb Mason – Spencer Avenue Elementary School – Award Plaques –
Request for Donation (M04)
Correspondence from Ms. Barb Mason, Spencer Avenue Elementary School,
dated December 4, 2014, with respect to Grade Eight award plaques, was
presented.
Page 6
January 12, 2015
7
That the correspondence from Ms. Barb Mason, Spencer Avenue
Elementary School, dated December 4, 2014, with respect to Grade Eight
award plaques, be received.
And that staff investigate the cost of a plaque for all Town of Orangeville
elementary schools recognized by the Province, with recommendations as
to the basis for the award.”
Defeated.
8
Seconded by Councillor Williams
That the correspondence from Ms. Barb Mason, Spencer Avenue
Elementary School, dated December 4, 2014, with respect to Grade Eight
award plaques, be received.
Carried.
Orangeville Sustainability Action Team – Concerns Re: Proposed
Dissolution (M04)
Correspondence was presented concerning the proposed dissolution of the
Orangeville Sustainability Action Team.
Moved by Councillor Bradley
That the correspondence from the following residents concerning the
proposed dissolution of the Orangeville Sustainability Action Team, be
received:
• Ms. Carissa Carleton, 383 Rayburn Road, L9W 4X5, dated January 2,
2015.
• Mr. Christiaan Baikie, Science Teacher, Orangeville District
Secondary School, dated January 5, 2015.
• Mr. Grant Peters, 6 Second Ave, L9W 1H3, dated January 5, 2015.
• Ms. Anne Thomson, 20 Forest Park Road, L9W 1A3, dated January 6,
2014.
• Ms. Kim Thomson, 42 Third Street, L9W 2B1, dated January 6, 2014.
• Ms. Deborah Martin-Downs, Chief Administrative Officer, Credit
Valley Conservation, 1255 Old Derry Road, Mississauga, L5N 6R4,
dated January 8, 2015.
• Mr. Gary Skinn, 3 Madison Avenue, L9W 1R9, dated January 8, 2015.
• Mr. Jeffrey Lemon, 2 Wellington Street, L9W 2L3, dated January 9,
2015.
Page 7
January 12, 2015
Carried.
Sidewalk Clearing Operating Costs (M04)
Correspondence was presented with respect to the sidewalk clearing operating
costs.
9
Seconded by Councillor Wilson
That the correspondence from Ms. Stephanie McDiarmid, 12 John Street,
L9W 2P1, dated January 4, 2015, and Mr. Barry Sinclair, 208 Beechfield
Crescent, L9W 4B6, dated December 15, 2014, be received.
Carried.
Proposed Council Portfolios and Committee Appointments (C12)
A list of proposed Council portfolios and committee appointments presented at
the December 15, 2014 Council meeting was presented.
Police Services Board
10
Moved by Mayor Williams
That Councillor Campbell be appointed to the Police Services Board.
Carried.
New Committee – Service Clubs
11
Seconded by Mayor Williams
That staff send a letter to all service clubs to schedule a meeting to discuss
the composition and mandate of this proposed committee and that
Councillor Garisto report back to Council.
Councillor Garisto requested a recorded vote.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Deputy Mayor Maycock
Mayor Williams
Yes
No
No
Yes
Yes
Yes
Yes
Page 8
January 12, 2015
Carried.
Meeting recessed.
Meeting reconvened.
(Time: 9:17 p.m.)
(Time: 9:33 p.m.)
Orangeville Sustainability Action Team
12
Seconded by Deputy Mayor Maycock
That the Orangeville Sustainability Action Team (OSAT) be retained.
Carried.
Council Remuneration Review Committee
13
That the Council Remuneration Review Committee be retained.
Councillor Wilson requested a recorded vote.
Councillor Wilson
Councillor Bradley
Councillor Campbell
Councillor Kidd
Councillor Garisto
Mayor Williams
Yes
Yes
Yes
No
No
Yes
No
Carried.
Sign Development Review Committee
14
That the Sign Development Review Committee be retained.
Carried.
Age Friendly Committee
Councillor Wilson noted that it is important that the current role of the Mayor’s
Seniors’ Advisory Committee be retained with the Age Friendly Committee.
Page 9
January 12, 2015
Mayor Williams confirmed that the proposed dissolution date of the Age Friendly
Committee would be removed.
Economic Development Committee
15
That one member of Council be appointed to the Economic Development
Committee.
Carried.
Portfolios and Council Committee Appointments
16
That the Council portfolios and committee appointments be approved as
follows:
Councillor Bradley
Portfolio:
Boards & Committees:
Councillor Campbell
Portfolio:
Public Works (includes engineering, supply
and distribution of water, sanitary and storm
sewers, waterloo pollution control plant, roads
and traffic)
Heritage Orangeville
Orangeville Public Library Board
Orangeville Sustainability Action Team
Sign Development Committee
Protection to People & Property (focuses on
the matters of the Fire and Building
Departments)
Access Orangeville
Credit Valley Conservation
Fire Service Advisory Committee
Honours Committee
Police Services Board
Page 10
January 12, 2015
Councillor Garisto
Portfolio:
Councillor Kidd
Portfolio:
Councillor Wilson
Portfolio
Finance & Administration (focuses on policy
matters with respect to the Treasury, Clerk’s
and Administration Departments)
Economic Development Committee
Orangeville Business Improvement Area Board
Island Lake Management Committee
Property Standards Committee
Transit Committee
Parks & Recreation (assesses recreational
needs of the community and recommends
short-term solutions and long-term strategies
for the development of recreational
opportunities
Recreation Committee
Snow Clearing Committee
Theatre Orangeville
Community Planning & Development
(considers issues respecting activities of the
Planning Department including housing and
development issues relating to official plan
and zoning matters)
Age Friendly Committee
Committee of Adjustment
Events Committee
General By-Law Committee
Orangeville Public Library Board
Chair, Committee of the Whole
Carried.
Reports
Ontario Seniors’ Secretariat – Age-Friendly Community Planning Grant
Opportunity (L-2015-01) (C11)
A report from Ms. D. Fraser, Chief Librarian, dated January 12, 2015, was
presented.
Page 11
January 12, 2015
17
Seconded by Deputy Mayor Maycock
Whereas older persons are an important part of our community, and
Whereas it is our community’s interest that these citizens continue to live
active lives and participate fully in the activities of the community;
Therefore be it resolved that the Town of Orangeville accept the invitation
from the Province of Ontario to participate in the Age-friendly Community
Planning strategy;
Be it further resolved that the Age-Friendly Community Planning strategy
be endorsed by the Town of Orangeville to support participation and
healthy active lifestyles for older adults and all citizens;
Be it further resolved that the Town of Orangeville will establish an AgeFriendly Community Planning Committee that will include an elected
Council Member, community representation, including older adults; and
the Committee will report to Council regularly;
Be it further resolved that the plans of the Age-Friendly Community
Planning strategy be publically posted to develop public support;
Be it further resolved that the staff involved with Age-Friendly Community
Planning work co-operatively with existing community organizations to
ensure that their programs and services are age-friendly.
Carried.
Tender – Janitorial Services for Various Town Facilities
February 1, 2015 ending December 31, 2018 (BB-2015-02) (C11)
A report from Mr. V. Douglas, Director of Building and By-law Enforcement, dated
January 5, 2015, was presented.
18
That report BB-2015-02, dated January 5, 2015, with respect to the janitorial
services tender, be received;
And that the tender of Step One be accepted in accordance with the terms
and conditions of Quote No. 01-BB-2014.
Carried.
Page 12
January 12, 2015
Closed Meeting
19
Seconded by Councillor Campbell
That Council move into a closed meeting as authorized by the Municipal
Act, 2001, Section 239.2 – (Pan Am Torch Relay)
(b)
personal matters about an identifiable individual, including municipal
or local board;
(g)
a matter in respect of which a council, board, committee or other
body may hold a closed meeting under another Act: Municipal
Freedom of Information and Protection of Privacy Act, s. 9(1),
relations with governments, and s.15, information soon to be
published.
Carried.
Public Meeting recessed.
(Time: 10:49 p.m.)
Public Meeting reconvened.
(Time: 10:55 p.m.)
Adjournment
20
That the meeting adjourn.
(Time: 10:55 p.m.)
Carried.
___________________________
Jeremy D Williams, Mayor
________________________________
Susan Greatrix, Clerk
Unfinished Business
January 12, 2015
Meeting
Report
INFORMATION
To: Mayor Williams and Members of Council
From: Susan Greatrix, Clerk
Reviewed by:
Meeting Date: January 12, 2015
Report: CL-2015-01
Subject: 2014 Municipal Election – Accessibility Report
Purpose
The purpose of this report is to comply with Section 12.1 of the Municipal Elections Act
regarding the identification, removal and prevention of barriers that affect electors and
candidates with disabilities.
Background and Discussion
Within 90 days after voting day, the Clerk is required to submit a report to Council
“about the identification, removal and prevention of barriers that affect electors and
candidates with disabilities”.
Accessibility was a consideration of every aspect of the election, and the attached
documents reflect actions taken to make the voting process more inclusive.
Financial Impact
None.
Vision and Values
This report is a requirement of the Municipal Elections Act
2
Recommendation
For the information of Council.
Respectfully submitted,
____________________
Attachment 1:
Attachment 2:
Attachment 3:
Accessibility Report
Accessibility Election Policy
Accessible Customer Service for People with Disabilities
3
Attachment 1 – 2014 Municipal Election – Accessibility Report
Policy
The “Accessible Election Policy” was developed to ensure that:
• candidates and electors with disabilities have access to election information and
services;
• voting places will be accessible to voters with disabilities; and
• persons with disabilities will have access to alternative methods of voting
assistance.
A copy of the Accessible Election Policy is included as Attachment 2 to this report.
Legislation
In addition to existing accessibility requirements pursuant to the Accessibility for
Ontarians with Disabilities Act, 2005, the Municipal Elections Act states:
Section 12.1 (1)
A clerk who is responsible for conducting an election shall have regard to the needs of electors and candidates with disabilities.
Section 12.1 (2)
Within 90 days after voting day in a regular election, the clerk shall submit
a report to council about the identification, removal and prevention of
barriers that affect electors and candidates with disabilities.
Section 41 (3)
The clerk shall make such changes to some or all of the ballots as he or
she considers necessary or desirable to allow electors with visual
impairments to vote without assistance referred to in paragraph 4 of
subsection 52 (1).
Section 45 (2)
In establishing the locations of voting places, the clerk shall ensure that
each voting place is accessible to electors with disabilities.
Identification of Barriers
To identify barriers that affect electors and candidates with disabilities, staff:
• considered various disabilities to identify potential barriers in the election process
• used an accessibility checklist when conducting site visits of each voting location
to assess:
4
 parking
 walkways and ramps
 drop-off and loading zones
 entrances and exterior doors
 lobby, hallways and corridors
 interior doors
 fire exits
 elevator
 interior stairways/ramps
 washrooms
 communications connectivity
 voting room
• assessed voting equipment to ensure it met the needs of the electorate
• assessed past election administration practices, and addressed issues that might
create a risk to accessibility.
Removal and Prevention of Barriers
The following actions were taken to remove and prevent barriers that affect electors and
candidates with disabilities:
Communications & Information
• A print advertising campaign was undertaken to provide communication and
information to candidates and electors.
• Information for candidates and electors was posted to the Town’s website
including links to Provincial information.
• All candidates and potential candidates received a comprehensive package
including information from the City, the Province and School Board, where
applicable, including information about campaign expenses for candidates with
disabilities.
• Information was posted to the Town’s website where font can enlarged to aid the
user and in a format for which OCR (optical character recognition) software could
be utilized.
• Documents and forms were available in larger print or in audio format on request.
• Notice was published in the local newspapers, on the Town website and on voter
notification letters that all voting locations were accessible to persons who are
mobility impaired, and that the tabulators available on all advance voting days
had audio capability through the use of a digital pad, paddles or sip and puff
device to assist voters who cannot negotiate a paper ballot.
5
• Electors were able to confirm their names were on the voters’ list by telephone,
by email or in person at Town Hall.
• Electors were able to ascertain their voting place by calling the Clerk’s Office or
by accessing the town website and entering their qualifying address.
Accessible Voting
• The tabulators used at all advance voting locations allowed voters to use an
audio system to mark a ballot through the use of a digital pad, paddles or sip and
puff device.
• Election officials provided instructions on the use of accessible voting equipment
to electors as required.
• Magnifying sheets were available at all voting locations to assist voters with
visual impairment.
• The accessible tabulator used for all advance votes marked ballots in a random
manner mimicking hand-marked votes, so they could not be identified as
“computer generated.”
• Election officials were available to assist voters as and when required, including
providing assistance to mark ballots.
Voting Locations
• Prior to the 2010 election, a representative of the accessibility committee
accompanied staff on site visits of voting locations to ensure full accessibility and
the same accessible locations were used in 2014
• Signs were posted at entrances to identify voting places and directional signs
were posted inside facilities to direct voters to the appropriate room.
• Electors were able to “vote anywhere” at any of the 7 locations open on election
day.
• On election day, election officials went to five locations to ensure residents at two
retirement facilities, the chronic care ward of Headwaters Health Care Centre,
and three seniors’ apartments were able to vote, and provided assistance to
those voters as required
• Staff ensured designated or reserved parking for persons with disabilities was
available at each voting location and emergency exits were wheelchair
accessible.
• Staff established a process to facilitate notification of any last minute voting
location changes in the event of an emergency.
• Staff ensured table height was in accordance with accessibility standards, and
that there was sufficient room to manoeuvre wheelchairs between voting booths.
6
• Support persons and/or election officials were permitted to assist electors to vote.
• Election staff monitored electors’ concerns and addressed their needs as
required, e.g. providing a chair for an elector, assisting electors to mark the ballot
if requested.
Advance Votes
• Advance votes were held from 11:00 a.m. to 4:30 p.m. on eight days
o 2 were held prior to Thanksgiving to give “snowbirds” an early opportunity
to vote
o 2 were held on successive Saturdays at Tony Rose Memorial Sports
Centre and Alder Street Recreational Centre
• All electors were eligible to vote at all Advance Votes
• At all advance votes, audio voting equipment was available and a trained election
official was available to assist electors with the equipment.
Training
• Election staff working at voting locations were trained to accommodate service
animals and support persons.
• All elector workers were trained and/or provided with written material to meet
accessible customer service standards.
• “Accessible Customer Service for Electors with Disabilities” training brochures
were provided to all election workers.
A copy of Accessible Customer Service for Electors with Disabilities is included as
Attachment 3 to this report.
7
Attachment 2 – Accessible Elections Policy
Municipal Election – October 27, 2014
The Corporation of the
Town of Orangeville
Accessible Election Policy
If you have any questions about your duties,
please call us before Election Day:
Susan Lankheit, Deputy Clerk
Johanna Wilson, Election Officer
Main Town Hall Number
Email
Website
519-941-0440, ext. 2242
519-941-0440, ext. 2223
519-941-0440, ext. 2239
519-941-0440
elections@orangeville.ca
www.orangeville.ca/elections
8
INDEX
Page No.
1.
Introduction...................................................................................... 9
2.
Election Worker Training ................................................................ 9
3.
Staff Assistance ............................................................................. 10
4.
Assistance to Candidates ............................................................. 10
5.
Assistance To Voters .................................................................... 10
6.
5.1
Voting Locations .................................................................................... 10
5.2
Parking.................................................................................................... 10
5.3
Service Animals ..................................................................................... 11
5.4
Entrance to Voting Place....................................................................... 11
5.5
Interior Voting Area ............................................................................... 11
5.6
Signage ................................................................................................... 11
5.7
Accessible Voting Technology ............................................................. 12
5.8
Voting Assistance .................................................................................. 12
Additional Information................................................................... 12
9
Introduction
The Clerk is responsible for the proper legislative and administrative conduct of
municipal elections in the Town of Orangeville. In accordance with the Municipal
Elections Act, 1996, (the Act), the Clerk shall ensure that each voting place is
accessible to electors with disabilities.
While the Act does not define the term “accessible,” Ontario Regulation 429/07 under
the Accessibility for Ontarians with Disabilities Act, 2005, establishes accessibility
standards for customer service in public sector organizations. Accessibility may
include the built environment of a voting location, including but not limited to parking,
entrance, proximity to public transit, lighting and visibility.
The 2014 Municipal Election will be conducted in such a manner to ensure that:
• candidates and electors with disabilities have access to election information and
services;
• voting places will be accessible to voters with disabilities; and
• persons with disabilities will have access to alternative methods of voting
assistance.
Following the election, the Clerk will submit a report to Council concerning the
identification, removal and prevention of barriers that affect electors and candidates with
disabilities.
Election Worker Training
During an election, the Clerk will hire staff to effectively operate voting places. These
persons are appointed as election officials and are delegated certain responsibilities
and duties by the Clerk.
All workers carrying out election duties will be trained to recognize and assist persons
with disabilities. Training will be in compliance with Ontario Regulation 429/07,
Accessibility Standards for Customer Service, and will include the following:
• how to interact and communicate with persons with various types of disabilities;
• how to interact with persons with disabilities who use an assistive device or
require the assistance of a service animal or support person;
• how to use voting equipment and assistive devices to deliver election services;
and
• what to do if a person is having difficulty accessing election information or
services.
Training will be provided by or at the direction of the Clerk.
10
Staff Assistance
Clerk’s Office staff are available to assist with any issues that may arise with respect to
providing a barrier-free election and can be reached:
In person or by mail:
Clerk’s Office,
87 Broadway
Orangeville ON L9W 1K1
By telephone:
By fax:
519-941-0440
519-941-9033
By email:
The following members of our election staff may be contacted directly for assistance:
sgreatrix@orangeville.ca
519-941-0440, ext. 2242
slankheit@orangeville.ca
519-941-0440, ext. 2223
jwilson@orangeville.ca
519-941-0440, ext. 2239
Assistance to Candidates
Candidates and scrutineers are permitted to be accompanied by a service animal at all
voting places and other designated election locations. The Municipal Elections Act
provides that expenses incurred by a candidate with a disability that are directly related
to the disability, and would not have been incurred but for the election, are excluded
from the permitted spending limit for the candidate.
Assistance to Voters
Section 45 (2) of the Act requires that the Clerk shall ensure each voting place is
accessible to voters with disabilities.
To ensure that electors are provided with the opportunity to vote independently, the built
environment of voting places will be assessed and arrangements will be made to
provide accessible voting technology and assistance to voters.
Voting Locations
Staff will visit each voting place to assess the accessibility of the location.
Parking
11
Designated or reserved parking for people with disabilities and seniors will be provided
close to the entrance of the voting place. Accessible parking spaces will be clearly
posted and easy to see from the road, and will be marked with the international symbol
of accessibility:
Where accessible parking spaces do not exist at voting places, staff shall designate
spaces to be accessible parking for the duration of time that voting places are open on
Election Day. These spaces shall meet the requirements of accessible parking spaces.
Service Animals
Electors requiring service animals are permitted to be accompanied by a service animal
at all voting locations.
Entrance to Voting Place
Where the voting place has steps to the entrance, ramps must exist to assist people
using mobility aids or who have mobility impairments. Curb cuts and ramps must be
wide enough for wheelchairs and scooters, have a non-slip finish and be kept clear of
loose items and debris. If the ramp is temporary, it will be securely attached to the
steps so it cannot slip or wobble. Where the main entrance to the voting station is
inaccessible, another entry point that is accessible will be designated the main entrance
for all voters.
The door into the voting place must be wide enough for a wheelchair to pass through
easily. The door hardware is to be accessible and the door must open automatically,
have power assisted door operators or remain open throughout Election Day. The
Clerk may appoint an election worker to provide assistance for all voters in entering the
voting place should the voting place not have power assisted door operators or be
unable to remain open due to Fire Code requirements.
Interior Voting Area
Access to the interior voting area and voting booth shall be level and easily traversed.
Any doormats or carpeting shall be level with the floor to prevent potential tripping
hazards, and any loose items shall be removed from the route to the voting area. All
voting areas are to be well lit to ensure that people with vision disabilities may clearly
identify colours, patterns and signage.
Signage
Where signage is used, it will be provided in large, high contrast lettering.
12
Accessible Voting Technology
At advanced voting places, voting tabulators will have the capacity for audio ballots.
All voting places will be equipped with magnifying devices for voters with visual
impairment. The use of electronic vote tabulators does not allow for large print on the
ballots as the equipment is not able to read the ballot if the design is not in line with the
regular ballot face.
Voters with disabilities will be encouraged through advertising to vote at one of eight
Advance Votes where accessible voting technology will be available. Voters who
choose not to vote at an Advance Vote may request voting assistance from a support
person or a Deputy Returning Officer on Election Day.
Voting Assistance
Persons with disabilities may be accompanied by a support person within the voting
place. The Deputy Returning Officer in each voting place may also assist voters in
casting their votes.
Prior to entering the voting booth, the Deputy Returning Officer shall, in conjunction with
the person with the disability, determine the extent to which they need assistance and
the best way in which this assistance can be provided. This may include marking the
ballot as directed by the person with the disability.
Where a voting place is located in an institution, election staff may attend voters in their
specific living areas or at their bedside to assist them to vote.
All Deputy Returning Officers are sworn to an oath of secrecy.
Additional Information
Voters and candidates seeking additional information may contact the Clerk’s Office.
Information is also available on the Town of Orangeville Municipal Election website:
www.orangeville.ca/elections.
The Ministry of Municipal Affairs and Housing provides information about municipal
elections and the Province of Ontario 2014 Municipal Elections Candidates Guide on
their website available at MMAH - Elections.
The Ministry of Community and Social Services has developed the AccessON website
to help understand disability, prevent barriers and to understand accessibility laws.
13
Attachment 3 – Accessible Customer Service for Electors with Disabilities
Municipal Election – October 27, 2014
Town of Orangeville
Accessible Customer Service
for Electors with Disabilities
If you have any questions about your duties,
please call us before Election Day:
Main Town Hall Number
Email
Website
519-941-0440, ext. 2242
519-941-0440, ext. 2223
519-941-0440, ext. 2239
519-941-0440
www.orangeville.ca/elections
14
Index
Page No.
1.
Accessibility for Ontarians With Disabilities Act ........................................... 15
2.
Elections Staff................................................................................................... 15
3.
Be Patient and Take the Necessary Time ....................................................... 15
4.
Get to Know the Person’s Needs .................................................................... 15
5.
Speak Directly to the Person ........................................................................... 15
6.
Be Respectful and Considerate....................................................................... 15
7.
Do Not Pretend to Understand if You Have Not ............................................. 15
8.
Do Not Touch or Distract Service Animals..................................................... 16
9.
If There is No Automatic Door Opener ........................................................... 16
10.
Do Not Touch or Move Wheelchairs or Other Assistive Devices ................. 16
11.
Keep Obstacles out of the Way ....................................................................... 16
12.
Use People-First Language ............................................................................. 16
15
Accessibility for Ontarians With Disabilities Act
The Accessibility for Ontarians with Disabilities Act (AODA) was passed in 2005 with
the goal that Ontario will be a more accessible place to citizens with disabilities by the
year 2025. Providing customer service that is accessible to people with disabilities is
just one way in which Ontario strives to become more accessible.
Elections Staff
As elections staff with the Town of Orangeville, it is important that you know how to
assist people with disabilities in a way that is respectful and helpful. Please keep the
following tips in mind.
Your job is to provide assistance to all voters who need it, not just voters with
disabilities. Besides the tips listed here, there may be some specific things you can do
to assist people with disabilities. If it appears to you that a person with a disability
needs help, ask the person first if you can help him or her. If the answer is yes, ask
what you can do to best help.
Be Patient and Take the Necessary Time
It may take some people with disabilities longer to say what they want to say, or to
understand and respond to you. It may also take them longer to complete a task. It is
OK to spend a little more time with people who need it so they do not feel rushed
though the voting process.
Get to Know the Person’s Needs
Listen to what the person is saying, just as you would with anyone else.
Speak Directly to the Person
It is very important to speak to the person who has come to you for assistance, not to
his or her support person or interpreter. If you need to give directions to the voting
area, or explain the voting process, speak to and make eye contact with the person
who has come to vote. If you need to ask a question, ask the person directly.
Be Respectful and Considerate
Treat people with disabilities with the same respect and consideration you would give
to anyone else.
Do Not Pretend to Understand if You Have Not
Elections staff give and receive important information. If you did not understand,
simply ask the person to repeat himself or herself.
16
Do Not Touch or Distract Service Animals
They are working and need to stay focused on their task.
If There is No Automatic Door Opener
Do open the door for people who need assistance.
One exception to the “asking first rule” is if you are working at a location where there is
no automatic door opener. At these locations, do open the door for people who use
mobility devices such as canes, walkers, wheelchairs or motorized scooters.
Hold the door open from the outside while the person is passing through. Trying to
hold the door open while leaning out from inside will partially block the doorway.
In other situations, ask the person first if you can help him or her. If the answer is yes,
ask how you can best help.
Do Not Touch or Move Wheelchairs or Other Assistive Devices without Permission
These items are part of the person’s personal space. Things like canes and walkers
should always be within the person's reach.
If you need to help a person who uses a wheelchair move through the room, be
sure to ask for permission first before touching or pushing the wheelchair.
Ensure that you leave the person in a safe and dignified position. Do not leave the
person in the middle of the path of travel or facing a wall.
Keep Obstacles out of the Way
Make sure that there is a clear path from the entrance of the building to the room
where people go to vote. It is important that tripping hazards are kept out of the way.
Use People-First Language
It is respectful as it emphasizes the person and not the disability. As an example say a
“person with a disability,” “a person who is blind,” or “a person who is deaf,” rather than
“a disabled person.”
Do not use expressions that convey pity or make it sound like living with a disability is a
negative thing. For example, “confined to a wheelchair” makes the wheelchair sound
like a prison when in reality, it provides independence and freedom. Instead, simply
say “a person who uses a wheelchair.”
I sland Lake Stage Coamnitte
December 24, 2014
JAN 0 '!
The Honourable Jeremy Williams, Mayor of Orangeville
and Members of the Orangeville Town Co uncil
87 Broadway
20~5
DlW ·
Orangeville, ON L9W 1K1
Dear Mayor Williams and Members of the Town of Orangeville Council:
My previous letter sent September 14, 2014 implied that all members if the Island Lake Comm ittee felt the
feedback from the sound testing by Novus and the neighbourhood surveys were overwhelmingly positive . I
would like to clarify that one member of the committee, Marc Darby, does not interpret the findings as
overwhelmingly positive.
c/o Theatre Orangeville, 87 Broadway Ave., Orangeville, ON L9W 1K1
519-942-3423 x2802
~EGIST~;R"Of REGULATIONS
..-.o-5 /FI
Aled as 0 . Aeg. ~
On
OCT 3 0 2014
Proposed source taw publication .dateS':
e·Laws
//a:v~ ~.... 5; Zcl 'f
7
Om"ltlo Gazett~
...
\...,
~ ,..
.Aim~~~ /5"' W /
ONTARIO REGULATION
made under the
PLANNING ACT
Amending 0. Reg. 699/98
(ORDER UNDER SUBSECTION 17 (1 0) OF TI:IE ACT)
1. Ontario Regulation 699/98 is amended by a~ding the following section:
3. (1} The Council of the Coun'tyofDufferin is authorized to pass a ~y-law,
(a) ·exempting any or all proposed official plan amendments of a municipality mentioned
in·subsection (2) from the Council's approval under section 17 of the Act; and
(b) exempting a proposed official plan amendment of a municipality mentioned in
subsection (2) from the Council's approval under section 17 of the Act.
(2) The by-law may be passed in respect of one or both of the following municipalities:
1. Town ofMono.
2,
Town of Orangeville.
(3) The authprization is subject to the following conditions:
1. The municipality in respect of which the by-law is passed shall provide a copy of the
proposed official plan amendment to the Minister during consultation under clause 17
(15) (a) of the Act.
2. A copy of the adopted plan shall be forwarded to the Minister at the same time that
notice is given under clause 17 (23) (a) of the Act.
2
(4) The authorization is not tenninated because the municipality in respect of which the by-
law is passed does not meet a yondition set out in subsection (3 ).
2. The Regulation js amended by adding the following French version:
~·
... .
.t..~-·'
ARR.ETE VIsE AU PARAGRAPHE 17 (10) DE LA LOI
I. Le conseil de chaque municipaHte figurant
a l'annexe est autodse a adopter un reglement
municipal qui :
a) soustrait tout on partie des modifications proposees a un plan officiel a 1' ex.igence
voulant qu.'elles res;oivent Papprobation du conseil en application de l'article 17 de 1a
Loi;
b)
soustrait une modification proposee a un plan officiel a 1' exigence voulant qu' elle
re9oive !'approbation du conseil en application de Particle 17 de la Loi.
2. ( 1) Le conseil du comte de Grey est autorise aadopter un reglement municipal· qui :
a) soustrait tout ou partie des modifications proposees a un plan officiel. de la cite
diOwen Sound aPexigence voulant qu'elles rec;oivent !'approbation du conseil en
application de !'article 17 de la Loi;
b)
soustr~it W1e modification proposee a un plan officiel de la cite d'Owen SolUld a
rexige:rice voulant qu'eUe re9oive !' approbation~ du conseil en application de I' article
17 de laLoi.
(2) L,autorisation est assortie des conditions suivantes :
1. La cite d' Owen Sound do it r~mettre au ministre une copie de la modification proposee
au plan officiellors des consultations visees al'alinea 17 (15) a) de la Loi.
2. Une copie du plan adopte doit etre transmise au ministre lorsqu'un avis est d.onm! en
application de l'alinea 17 (23) a) de laLoi.
(3) L'autorisation n'est pas n!voquee dufait que la cite d'Owen Soundne satisfait pas a une
condition enoncee au patagraphe (2).
3. (1) Le conseil du comte de Dufferin est autorise a adopter un regJement municipal qui :
3
a) soustrait tout ou partie des modifications proposees a un plan officiel d'une
municipalite mentionnee au paragraphe (2) a 1' exigence voulant qu' e'lles reyoivent
!'approbation du conseil en application de l'article 17 de Ia Loi;
b) soustrait une modification proposee a.un plan officiel d'une municipalite mentionnee
au paragraphe (2) a Pexigen<;e voulant qu'elle re9oive !'approbation du conseil en
application de l'article 17 de la Loi.
(2) Le reglement municipal peut etre adopte a 1' egard d'une des·municipalites suivantes ou
des deux:
·
1. La ville.oe Mono.
2. La ville d'Orangeville.
(3) L' autorisation est assortie des conditions suivantes :
1. La municipalite a1' egard de laquelle le reglement municipal est adopte doit remettre
au ministre une copie de Ja modification proposee au plan officiel lors des
consultations visees al'alinea 17 (15) a) de la Loi.
2. Une copie du plan adopte doit etre. transnrise au.ministre lorsqu1un avis est donne en
application de l'alinea 17 (23) a) de la Loi.
(4) L'autorisatiO+l n' est pas revoquee du fait que la municipalite a Pegard de laquelle 1e
reglement municipal est adopte ne satisfait pas aune condition enoncee au paragraphe (3).
ANNEXE
1. Mwlicipalite regionale de Halton.
2. Municipaliteregionale de York
3. Mw1icipalite regionale de PeeL
4. Municipalite tegionale de Durham.
5. Municipalite regionale de Niagara.
4
Commencement
3. This Regulation comes into force on the day it is file
Made by:
lvDnister ofMunicipal Affairs and Housing
Date made: ..
O.d:..."!-:-:-~-J.~.i..........
®
Thinking
beyond
the box
Steward ship Ontario
ORANGEVILLE, TOWN OF
87 Broadway
Orangeville ON L9W lKl
RE: December Payment for Municipal Blue Box Recycling for the 2014 Program Year
December 31, 2014
Dear Mayor and Members of Council:
Packaging and printed paper compan ies, represented by Stewardship Ontario, fulfill their responsibilities to fund SO% of
the net cost of t he Blue Box Program by making cash payment s t o municipalities on a quarterly basis. The determination
of the amount of ind ustry funding for the 2014 program year was referred t o arbitration by Waste Diversion Ontario
(WOO) after the Municipal Industry Programs Committee {MIPC) was unable t o agree on the ca lculation of t he net cost
of the Blue Box Progra m. The arbitrator set the 2014 obligation at $115,172,322, of which $7,396,320 will be made in inkind advertising contributions.
In making his award, the Arbitrator upheld the enforceability of cost containme nt and the requirement of reasonable
costs for assessing stewards' obligations. We are committed to moving forward collaboratively wit h AMO and the City of
Toronto t o co nstruct the methodology for determining stewards' 2015 payments to municipalities in accordance with
the Blue Box Program Plan, as amended by the Cost Containment Plan.
WOO has posted a memo providing addit ional details regarding the distribut ion of the 2014 interim Blue Box payments.
I would like t o thank you for your partnershi p and significant contributions to waste diversion in this prov;11ce.
Sincerely,
David Pearce
Managing Director
Stewardship Ontario
·~:~·w
1 St. Clair Avenue West
7th Floor
Toronto, Ontario
M4V 1K6
T. 416.323.0101
F. 416.323.3185
info@stewardshipontario.ca
www.stewardshipontario.ca
Corporation of the Township of Melancthon
Moved by
~~/a..Yh~
lJ~L.L.lflL). . . . . . . . .
Seconded by
Be it resolved that:
WHEREAS the training and certification of professional firefighters is established and mandated
by the Province of Ontario under the Fire Protection and Prevention Act 1997,
AND WHEREAS it is the responsibility of municipalities to establish fire departments and appoint
fire chiefs to provide fire protection services as they determine may be necessary in accordance with
their needs and circumstances,
AND WHEREAS the Township of Melancthon relies on no less than three (3) volunteer fire
departments to provide mandated fire protection and suppression services to its residents,
AND WHEREAS the International Association of Fire Fighters (IAFF) Constitution prohibits full
time frrefighters from volunteering as firefighters in another municipal jurisdiction, known as double
hatting,
AND WHEREAS the IAFF's stance on Double Hatting is specifically prohibited by legislation in
almost all provinces in Canada and much of the United States,
AND WHEREAS the right of individuals to use their free time in service of their community is a
fundamental right in a free, open and democratic society,
NOW THEREFORE BE IT RESOLVED THAT the Township of Melancthon requests the
Province of Ontario amend the Fire Protection and Prevention Act, 1997 in such a way that salaried
firefighters who also choose to work as volunteer firefighters outside of the municipality, that is their
primary employer, may do so. And further, that no association shall deny, revoke, or make
conditional, membership in an association for professional firefighters based on a member or
potential members volunteer roles. Additionally, no association shall be permitted to discipline a
member, or require that any employer refuse to employ or limit employment options based on a
members volunteer roles.
AND THAT this resolution be forwarded to all Dufferin County Municipalities, The County of
Dufferin, all fire departments that provide services under "FPP A, 1997" to residents of Dufferin
County for their consideration and support,
AND FURTHER THAT resolutions of support be forwarded to
Hon. Kathleen Wynne, Premier of Ontario
Hon. Madeline Meilleur, Attorney General
Hon. Kevin Flynn, Minister of Labour
Hon. Yasir Naqvi. Minister of Community Safety and Correctional Services
Hon. Ted McMeekin, Minister of Municipal Affairs and Housing
Sylvia Jones, MPP. Dufferin Caledon
Yea
Recorded Vote
Mayor Darren White
Deputy Mayor Janice Elliott
Councillor Dave Besley
Councillor Wayne Hannon
Councillor James C. Webster
A.
I
~fit
II
Carried/Lost:
MAYOR
I
~
Nay
Filed: 2014-1 1-28
EB-2014-0276
Exhibit A1
Tab 2
Schedule 1
Page 1 of 4
IN THE MATTER OF the Ontario Energy Board Act, 1998,
S.O. 1998, c. 15 (Sched . B), as amended;
AND IN THE MATTER OF an Application by Enbridge Gas
Distribution Inc. for an Order or Orders approving or fixing
rates for the sale, distribution, transmission and storage of
gas.
APPLICATION
1.
The Applicant, Enbridge Gas Distribution Inc. ("Enbridge") is an Ontario
corporation with its head office in the City of Toronto. It carries on the business of
selling, distributing, transmitting and storing natural gas within Ontario.
2.
Enbridge hereby applies to the Ontario Energy Board (the "Board"), pursuant to
section 36 of the Ontario Energy Board Act, 1998, as amended (the "Act") for an
Order or Orders approving or fixing just and reasonable rates for the sale,
distribution, transmission and storage of gas commencing January 1, 2015.
3.
As of January 1, 2015, En bridge will be entering the second year of a five year
Incentive Regulation (IR) plan approved by the Board in EB-2012-0459. The
Board Decision with Reasons in that proceeding establishes a Custom IR
framework to set Enbridge's rates over the period from 2014 to 2018. Specifically,
the Board's Decision with Reasons and related Rate Order approved placeholder
Allowed Revenue amounts for 2015 to 2018, subject to adjustment each year to
update certain elements of Allowed Revenue. The resulting final Allowed Revenue
amount for each year is to be used to set final rates, based upon updated volume
forecasts for that year.
Filed: 2014-11 -28
EB-2014-0276
Exhibit A1
Tab 2
Schedule 1
Page 2 of 4
4.
Enbridge applies to the Board for such final, interim or other Orders, accounting
orders and deferral and variance accounts as may be necessary in relation to
apptove:
i.
Final rates for the year commencing January 1, 2015;
ii.
Changes to Rider G (Service Charges);
iii.
The continuation of approved deferral and variance accounts for
2015;
iv.
The approval of a new Customer Final Bill Deferral Account; and
v.
The determination of all other issues 1hat bear upon the Board's
approval or fixing of just and reasonable rates for the sale,
distribution, transmission and storage of gas by Enbridge for the year
commencing January 1, 2015.
5.
En bridge further applies to the Board pursuant to the provisions of the Act and the
Board's Rules of Practice and Procedure for such final , interim or other Orders and
directions as may be appropriate in relation to the Application and the proper
conduct of this proceeding.
6.
As a result of1his Application, average rate increases will be approximately 2% or
tess for all customer classes on aT-service basis (that is, excluding commodity
costs). For residential customers, the average T-service increase will be
approximately 2.1% or about $11 annually.
7.
En bridge respectfully requests that the Board establish a process for this
Application that provides for interim rates to be implemented as of January 1,
2015, and for Rider D (refund of Site Restoration Cost Reserve) to be implemented
as of January 1, 2015. Enbridge further requests that the Board establish a
process for final rates to be approved as soon as possible, and in any event in
Filed: 2014-11-28
EB-20 14-0276
Exhibit A1
Tab 2
Schedule 1
Page 3 of 4
sufficient time for implementation in conjunction with the April1 , 2015 QRAM
Application.
8.
Enbridge requests that a copy of every document filed with the Board in this
proceeding be served on the Applicant and the Applicant's counsel, as follows:
The Applicant:
Mr. Andrew Mandyam
Director, Regulatory Affairs and
Financial Performance
Enbridge Gas Distribution Inc.
Address for personal service:
500 Consumers Road
Willowdale, Ontario M2J 1P8
Mailing address:
P. 0 . Box 650
Scarborough , Ontario M1 K 5E3
Telephone:
416-495~5499
Fax:
416495-6072
EGDRegulatoryProceedings@enbridge.com
Email:
or 1~888-659-0685
The Applicant's counsel:
Mr. Fred D. Cass
Aird & Berlis LLP
Address for personal service
and mailing address
Brookfield Place, P.O. Box 754
Suite 1800,181 Bay Street
Toronto, Ontario M5J 2T9
Telephone:
Fax:
Email:
416-865-7742
416-863-1515
fcass@a irdberlis.com
Filed: 2014-11-28
EB-2014-0276
Exhibit A1
Tab2
Schedule 1
Page 4 of4
DATED: November 28, 2014 at Toronto, Ontario,
ENBRIDGE GAS DISTRIBUTION INC.
Per:
(original signed}
Andrew Mandyam
Director, Regulatory Affairs and
Financial Performance
ONTARIO ENERGY BOARD NOTICE
TO CUSTOMERS OF ENBRIDGE GAS DISTRIBUTION INC.
Enbridge Gas Distribution Inc. has applied to
r:aise its natural gas rates effective January 1, 2015
Learn more. Have your say.
Enbridge Gas Distribution Inc. has applied to the Ontario Energy Board to Increase its n.~tura'l gas rates
effective January 1, 2015. Under the proposal, an average residential customer of·Enbridge' d~s would
see an increase of $11 to the annual bill. Other customers, Including businesses, may also:be' affected.
~/
The requested rate Increase Is based on the rate update framework approved by the Board for the
period 2014 to 2018. The rate change is tied to updated costs for 2015 which Include measures to
promote efficiency.
THE ONTARIO ENERGY BOARD WILL HOLD A PUBLIC HEARING
The Ontario Energy Board (OEB) Will hold a public hearing to consider Enbrldge's request. We will question the company
on Its case for a rate change. We w111 also hear arguments from Individuals and from groups that represent Enbrldge Gas
customers. At the end of this hearing, the OEB will decide What, if any, rate cllanges will be allowed.
The OEB is an Independent and impartial public agency. We make decisions that serve the public interest Our goat is to
promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost.
BE INFORMED A ND HAVE YOUR SAY
You have the right to information regarding this application and to be Involved in the process, You can:
review Enbridge Gas Distribution Inc.'s application on the OEB's website now.
• file a Jetter with your comments; whicn will be considered during the hearing.
become an actiVe participant (called an intervenor). Apply by December 30, 2014 or tile llearing will go ahead wilhovt
you and you will not receiVe any further notice of the proceeding.
• at the end of the process, review the OEB's decision and its reasons on our website.
LEARN MORE
out fife numberiorlhis case Is EB-2014-0276. To learn more al:loutlhls hearing, flnd Instructions on how to tile letters.
become an intervenor, or to access any document related to this case, please enter ihat file number at the OEB website:
www.ontarioenergyboard.ca/notice. You can also phone our Consumer Relallons Centre at 1-877·632-2727 with any questions.
O~L
VS. WRITTEN HEARINGS
There are two types or OEB hearings - oral al'ld written. The OEB will determine at a tater date whether to proceed by way
of a written or oral hearing.
PRIVACY
If you write a latter of c6mment, your nama and the content of your letter will ba put on tile public record and the OEB
website. However. your personal telephone nvmber; home adaress and amaH address wl/1 be removed. If you are a
business, all you~ information will ramain pubi!c. If you apply to become an intervenor, al//n(omJation will be public.
This rate hearing will be held under section 36 of the Ontario Energy Board Act S,O. 1998 c,15 (Sthadu(e 8).
O..tar1o
A -English - 8 in x 150 agates
From: info@stopthemelvillepit.com
Subject: Update: OMB First Pre-Hearing
Date: 4 December, 2014 7:35:09 PM EST
To: info@stopthemelvillepit.com
Good Afternoon!
CAMP's first pre-hearing was today. All parties were present: our legal counsel, Laura Bowman
and Charles Hatt from Ecojustice; Olympia's legal counsel, Mr. David White et al; the Town of
Caledon's legal counsel, Mr. Chris Williams et al; the Ministry of Natural Resources legal
counsel; and the Region of Peel legal counsel.
The Town Hall chamber was filled almost to capacity - thanks to all of our community members
who were able to be there! Your show of support made a strong statement! Thanks also to
Ward 1 councillor, Barb Shaughnassy, for attending as well as Ian Sinclair, and representatives
from Pit Sense and Gravel Watch.
From the deliberations today, here are the outcomes:
1. the lawyers were able to settle the 2 motions that had been brought forward by Olympia's
legal counsel
2. after some discussion about upcoming dates and the dates for the actual hearing, the
following were given by the Chair, Helen Jackson:
- issues list by Jan. 26
- witness list by Feb. 20
- 2nd pre-hearing date - March 6th at 10 am at the Town of Caledon Town Hall in Caledon East
- 15 day hearing beginning July 6th at the Town of Caledon Town Hall in Caledon East
Chair Jackson noted that there will not be any further notice sent out to the community about
these dates. But we will be sure to remind everyone of the dates as they approach!
3. lastly, Chair Jackson received notification of recognized objectors who will speak at the
hearing on specific issues: Mr. Paul Bunt; Mr. Michael Asher; and Mr. Rob Covassin. A
participants' list was also submitted from members of the community who were present today
and who wish to speak at the hearing in July.
CAMP's legal counsel was satisfied with the dates for upcoming deadlines and for the 2nd prehearing and hearing.
I will keep everyone updated as the deadlines come and tasks are completed as we approach
the 2nd pre-hearing in early March.
Once again, my sincere thanks to all who came out today. Your support was truly appreciated!
Mary
Mary Haslett
Interim Chair
From: David Kirk
Sent: Thursday, January 08, 2015 7:18 PM
To: Susan Lankheit
Cc: banner@orangevillebanner.com
Subject: Some Thoughts for Town Council and Letter to the Editor
Change: Be Careful What You Ask For?
Some Thoughts for Orangeville Council:
Change, an oft talked about concept, especially at election time. Those hoping to be newly elected or
those hoping to be elected to a different role hail it as necessary with themselves being the very agent
for the desired change. In reality the resulting change is usually minimal.
Before I proceed, please forgive my use of the word Council as all encompassing. I chose this format as
opposed to citing individual council members. I recognize not all behaviours are demonstrated
consistently by all Councillors yet I do ask all to consider and reflect on the ideas presented.
Despite being early on in the tenure of this Council it does appear as if one apparent change is in the
manner in which Council openly conducts itself (or at least as reported by the local press). Now we all
recognize all elected officials are indeed individuals each with different strengths, interests and
opinions. It is this diversity that one hopes will be pooled in positive and collaborative manner aimed at
making the best decisions for our community.
Yet what seems to dominate presently is demeaning practices, bickering and belittling and a pettiness
that erodes "principles before personalities". Personal agendas seem much larger that working
collectively for the good of all. After healthy debate I want to hear of support for each other and
decisions as opposed to continued divisiveness.
Now I'm all for 'transparency', being open and upfront but I feel this Council needs to air some personal
differences behind camera and work together in front of camera in efforts to not only boost public
confidence but to genuinely work together for the common good.
Now back to promised change. I believe it was Mayor Williams who promised a 0% increase in our
budget. Now this 'eleventh hour' election promise was certainly embraced by many, I believe a critical
factor in his election. What hasn't really changed is that this is merely an example of political
maneuvering, not something that can really be guaranteed as promised.
Another thing that rarely changes is an honest, humble response or action to failed promises. Does
Mayor Williams have the integrity to resign if unable to deliver a 0% increase in our budget? Now that
would be a change! What won't be is listening to the list of uncontrollable factors that didn't allow this
promise to occur.
The election is over. The airing of personal agendas, the focusing on differences, the negative
challenging each other, behaviours all needed to win are over. What is needed now are positive,
supportive and collaborative behaviours needed to succeed as a Council and progress as a community.
Now that is the change I want!
David Kirk 42 Zina St., Orangeville, L9W 1E4
Mr. Frank Gray
Jan 10 2014
I truly appreciate your articles in the Orangeville citizen and am totally behind you
CC: Orangeville Council, Orangeville Citizen
Most of the items below have been corresponded to the council members including local media in the
past 3 years and I have personally written to some of the incumbent councillors as late as this week.
1: Sell the Tony Rose arena (constantly losing money due to age and underutilization)
2: Close one of the libraries (in view of internet and tablet availability of books ECT and underutilization)
3: Use the funds from above to build 2 sheets of ice at the Alder location
4: Utilize the Alder pool to the fullest capacity (more hours open including statutory holidays) and use
the rest of the money to pay our Town debt off.
5: Eliminate providing vehicles for all of the town officials (except the fire chief) and pay them for
business mileage.
6: Start scrutinizing work in progress such as snow removal on sidewalks with minimal snow fall,
Providing manned vehicle every time a snow removal is performed by having a sign stating "SNOW
REMOVAl" this could be accomplished by a movable sign.(just to mention a few)
7: look at energy savings in public buildings such as having most of the lights turned off and especially
at the Alder arena and turning off TV"'s while not in use. Are all the lights energy efficient ETC. This was
observed by yours truly and reported to Rob Adams
8: The recent approval by the Council to provide directional signs for the tourists throughout town is
absurd and as pointed by Councillor Don Kidd we have a $600000 information center and why not use it
instead.
The Council also approved $25000 to Pan Am so they can run thru our Town while their executives
spend money lavishly.
9: Every aspect of daily operation of the entire Orangeville Public Works, management, front line
workers has to be analyzed for efficiency and necessities
10: There is no committee in place to start perusal of new business in town that would alleviate
residential tax rate but to accomplish this we have to lower business taxes, which are at an all-time high.
I have provided some ideas how to accomplish this.
11: The Council should consider spending our money as if it was their own and not just nonchalantly
award and spend as if it was no end of a purse. Always ask your self would I spend if this were my
money.
As I stated to some of the Councillors it is very nice to be a nice person and appease a few but it takes
courage and true leadership to lead fiscally and responsibly.
Finally, it is obvious to a lot of us that the Council is divided on many issues and I sincerely urge them to
start working as a team with a common goal of making it easier for the town populace to survive today's
unprecedented high cost of living and get this town moving in the right direction.
Since Tony Rose arena and the library is a huge item I suggest that this be put thru referendum during
the next election (so we do not spend additional money)
Tony rose is very old and needs constant upgrade. Latest being $10000 scoreboard voted by the council.
Remember we are a Town of 30000 and certainly do not rieed duplication of services.
Peter Jovic
268 Elderbery St
Orangeville ON
L9W SHS
Reviewed by:
To:
Mayor Williams and Members of Council
From:
Nancy Tuckett, MSc., Pl., BEd., MCIP, RPP
Director of Economic Development, Planning and Innovation
Date:
December 11, 2014
Report:
PL-2015-03
Subject:
Housekeeping Zoning By-law Amendments Z 2/14
Town of Orangeville
Purpose
The purpose of this report is to recommend amendments to Zoning By-law 22-90 of a
housekeeping nature that were considered at a public meeting that was held on
September 8, 2014.
Report PL-2014-12 to Council outlined the background for the necessity to undertake
housekeeping amendments to ensure the Town’s Zoning By-law remains current and to
ensure the simplification and administration of the document.
Zoning By-law 22-90 has been amended with the approval of many planning
applications. Annually, the Economic Development, Planning and Innovation
Department produces a new office consolidation document that incorporates the
approved amendments.
In addition to approved amendments, under the Planning Act, Council has the ability to
amend its Zoning By-law for minor housekeeping amendments. The last time a
housekeeping update to the Zoning By-law was undertaken was in 2011. Since the last
housekeeping amendment, Planning staff determined several areas in the By-law which
would benefit from a wording clarification or textual improvement.
A statutory public meeting as required by the Planning Act was held on September 8,
2014 to consider all input and comments regarding changes to the proposed By-law.
Notification was provided in the local papers.
The chair of the public meeting inquired as to whether the removal of the minimum size
of a dwelling unit could result in the construction of very small dwellings. The chair was
assured that there are minimum dwelling unit sizes identified in the Ontario Building
Code so that there is protection available in that regard.
A question was also raised with respect to an explanation of the R7, R2 and R4 zones.
It was explained that the different residential zones reflect the different provisions in
terms of lot frontages, areas and setback requirements, with the R2 zone providing
larger frontages than, for example, the R4 and R7, as laid out in the By-law.
The details of the proposed changes to the By-law were further identified in Report PL2014-12, and are further highlighted briefly below. Please see the Draft Housekeeping
By-law attached which provides the details of the revisions (see Schedule “A”).
Proposed Amendments
Include Model Home Provisions
It is proposed that the Zoning By-law be amended to allow up to four model homes to
be constructed prior to registration of the subdivision plan and agreement.
Rezone Orangeville Lion’s Club Sports Park and Murray’s Mountain Park
properties to Open Space - Recreation (OS1)
In 2009, Orangeville Lion’s Club Sports Park and Murray’s Mountain Park were
purchased from the Upper Grand District School Board. To reflect their intended use,
these lands will be rezoned from Institutional to Open Space - Recreation (OS1) Zone
which would allow a park as a permitted use.
Add Permeable Pavers to Section 5.17(3) – Parking Area Surface
Section 5.17(3) of the By-law states that all required parking in addition to the access
within a commercial or industrial zone must consist of hard-surface material. It is
important to consider provisions to allow for permeable pavers as it is a type of
sustainable hard-surface parking material and ties in with our need to consider Source
Water Protection and specifically, ensuring recharge as a result of pervious surfaces.
Permeable pavers encourage this and thus should be reflected in the By-law.
Definition of Dwelling Unit and Boarding House
Both the Zoning By-law and the Building Code contain definitions for dwelling units and
boarding houses. To reduce confusion the following definitions are proposed:
Page 2
Proposed definitions:
 Dwelling unit: “a room or rooms which function as a housekeeping unit used or
intended to be used by one or more persons, in which a kitchen, living quarters
and sanitary facilities are provided for the exclusive use of the residents and with
a private entrance from outside the building or from a common hallway or
stairway.”
 Boarding house: “means a building or a portion thereof containing four or more
lodging units designed to accommodate four or more residents, provided with or
without meals for hire or gain. A lodging house shall not include a group home,
hotel, motel, medical treatment facility, hospital, nursing home, tourist home, bed
and breakfast establishment or home for the aged or similar establishment.”
Parking Requirement - Art Gallery
Section 5.17 Parking Area Regulations, regulates parking requirements based on land
use. Some uses, including an art gallery, do not have a specific parking requirement
and therefore, fall under the general category with the parking requirement being
onerous to provide. As such, staff is recommending that the overall parking requirement
for an art gallery be reduced from 1 parking space for each 9 square metres of floor
area to 1 parking space for each 50 square metres of floor area to more appropriately
reflect the specific use.
74 First Street – S.P. 24.28 – Removal of Residential Use
This property is zoned Neighbourhood Commercial (C2), Special Provision 24.28 and
contains a commercial automotive parts business at the front of the property with a
single detached dwelling at the rear. In1983, S.P. 24.28 was enacted to legalize the
existing two-storey single detached dwelling and to permit the retail and wholesale sale
of motor vehicle parts and supplies and warehousing. Recently, the property owner
applied for and was issued a building permit to demolish the house as it was deemed
unsafe for occupancy. Now that the residential use no longer exists on the property, the
special provision wording relating to the use for residential can be removed.
Change Maximum Height for Accessory Buildings in the General Industrial (M1)
Zone from 4.0 metres to 4.3 metres
The Zoning By-law has regulations for accessory buildings and structures within the
Town. The regulations for all zones, except the General Industrial (M1) Zone, are found
in the General Provisions section of the By-law. The General Industrial (M1) Zone,
however, has separate regulations for accessory buildings and these regulations are
included in the general regulations for the General Industrial (M1) Zone. The maximum
permitted height for accessory buildings in the M1 Zone is lower than other zones and
Page 3
staff is seeking to revise the provision to be consistent with the other zones in the Bylaw.
Rezoning Lots 1-29 Gooseberry Street
In 2013, an Official Plan and Zoning Amendment Application was submitted for 20 & 32
C Line to permit the development of freehold townhouses fronting onto Thompson Road
and a townhouse condominium development on the remainder of the site with access
from C Line. At the public meeting, the residents on Gooseberry Street requested that
Council consider changing the zoning for the properties on Gooseberry Street to better
reflect the established character of the street. A subsequent report recommended by
staff and approved by Council suggested rezoning the properties to a more suitable
zone as part of the next housekeeping amendment from Residential Seventh Density
(R7) Zone to Residential Second Density (R2) Zone and Residential Fourth Density
(R4) Zone, respectively.
As a result of this change however, it is anticipated that several of the existing
properties, both those proposed in the R4 and R2 zones will not be able to satisfy all
provisions of the respective zones, particularly as it relates to deck encroachments and
the front yard setback in the R4 zone and for deck setbacks, and in some cases front
yard and rear yard setbacks, in the R2 zone. As a result, the properties affected will be
considered legal non-complying and will be able to continue to exist without requiring
the need for subsequent variances or special provisions in the By-law.
Amendment to Sections 5.3 and 5.9 – Legal Non-Complying Buildings and
Structures
There are several properties in Town which have buildings or structures that are legal
non-complying which refers to buildings or structures which may have existed for some
time, either pre-dating the By-law or complying with the zone in effect at the time. To
clarify what is permitted in the event of reconstruction the By-law is being amended to
include replacements of legal non-complying buildings or structures provided that the
repair or replacement does not further contravene the Zoning By-law because of a
change in the height, size, volume or use.
Minimum Ground Floor Area
Zoning By-law 22-90 has a requirement in the residential zones for a minimum ground
floor area for single detached, semi-detached and townhouse dwellings. The Ontario
Building Code has minimum size requirements in place and therefore these provisions
are proposed to be removed.
Page 4
Amendment to Restricted Commercial/Residential (C5) Zone – Regulations for
Other Permitted Uses
There is no minimum interior side yard setback regulation for “Other Permitted
Residential Uses” in the Restricted Commercial/Residential (C5) Zone even though the
other two land use categories in this zone have this regulation in place. A minimum side
yard setback of 1.2 metres for a one-storey building and 1.8 metres for more than one
storey will be introduced for all “Other Permitted Residential Uses” in the C5 Zone.
Wind Turbine Regulations
Zoning By-law 22-90 currently contains a definition and regulations pertaining to Wind
Energy Conversion Systems. Renewable Energy projects under the Green Energy Act
are exempt from the Planning Act, which means Official Plans, demolition control bylaws, zoning, site plan, holding and interim control by-laws do not affect renewable
energy projects. (Section 62.0.2 of the Planning Act).
As such, there is no requirement for regulations for wind turbines in the Zoning By-law
as they are not enforceable. This section of the By-law, definition and regulations will be
removed.
Official Plan and Rezoning Application – 556 Broadway – Broadway Pentecostal
Church
In 2012, an Official Plan and Zoning Amendment Application and a Site Plan
Application were submitted for 556 Broadway to rezone the property from Development
(D) Zone to Institutional (INST) Zone in order to legalize the existing religious institution
and allow for a minor expansion. The site plan has been completed and it was
determined the rezoning could be completed as a housekeeping amendment since the
church predates the rezoning of the property to the D Zone.
Financial Impact
There is no financial impact with respect to the housekeeping zoning by-law
amendment.
Vision and Values
This report is consistent with the Town’s Vision and Values in that it demonstrates the
need to spend taxpayers’ money wisely and responsibly and to provide an opportunity
to enhance the Town’s environment while providing for a well-maintained infrastructure.
Recommendation
That Report PL-2015-03, dated December 11, 2014 regarding the Town’s
Housekeeping Zoning By-law Amendments Z 2/14 be received;
Page 5
And that the Mayor and Clerk be authorized to execute the By-law to amend Zoning Bylaw 22-90.
Nancy Tuckett, MSc. Pl., BEd, MCIP, RPP
Director of Economic Development,
Planning and Innovation
Attachments
Schedule “A” – Housekeeping By-law
Page 6
Schedule "'A"'
A53/95
R3
57-92
24.70
~-r t::;;ll~==.---24. 71
INST
051
A7/0
R
INST
Town of Orangeville
Schedule 'A'
Town of Orangeville
Zoning By-law 22-90
Schedule ''A" to By-law No._ _ __
Passed the
Mayor
Clerk
Zoning Map No. B3
I
day of _ _ _ _ _ _ __
Lands to be rezoned from
Institutional (INST) Zone to
Open Space Recreation (OS1)
Zone
Schedule "B"
A11/95
Town of Orangeville
Schedule 'A'
Town of Orangeville
Zoning By-law 22-90
Schedule "A" to By-law No. _ _ _ __
I
Passed the _ _ _ _ day o f - - - - - - - - -
Mayor
Clerk
Zoning Map No. C2
'""'..,.,. Lands to be rezoned from
Institutional (INST) Zone to
~"'-'~ Open Space Recreation (OS1)
Zone
Town of Orangeville
Schedule •A•
Town of Orangeville
Zoning By-law 22-90
Schedule "'A"' to By-law No. _ _ _ __
I
Passed the _ _ _ _ day of _ _ _ _ _ _ _ __
Mayor
Clerk
Zoning Map Nos. C1 and C2
Development (D) Zone to
Institutional (INST) Zone
Development (D) Zone to
Open Space Conservation
(OS2) Zone
Schedule "'D"
24.164
Town of Orangeville
Schedule "A"
Town of Orangeville
Zoning By-law 22-90
Schedule ""A"' to By-law No._ _ _ __
I
Passed the _ _ _ _ day o f - - - - - - - - -
Mayor
Clerk
Zoning Map No. C2
Residential Seventh Density
(R7) Zone to Residential
Second Density (R2) Zone
Residential Seventh Density
(R7) Zone, S.P. 24.130 to
Residential Fourth Density
(R4) Zone, S.P. 24.130
Reviewed by:
To:
From:
Brian Parrott, Treasurer
Date:
January 12, 2015
Report:
TF-2015-02
Subject:
Provincial Transit Gas Tax Funding Agreement
Purpose
The purpose of this report is to inform Council of the current 2015 Transit Gas Tax
funding. It is also a recommendation that Council consider a by-law authorizing the
Mayor and Treasurer to sign a Letter of Agreement with the Ministry of Transportation
under the Dedicated Gas Tax for Public Transportation Program.
Since 2004 the Provincial Government has provided annual funding to eligible
municipalities for public transit. The funding comes from a portion of the gas tax that is
allocated to improving and expanding transit. These funds are kept in the Provincial
Transit Gas Tax Reserve Fund for future funding of transit operating expenses and
capital expenditures. Eligible expenses include those that promote the increase of
ridership, are reasonable in nature and are above the 2% incremental baseline
spending.
Baseline spending is the average municipal costs of transit for 2001 to 2003 and is
inflated annually by 2%. Any expenses exceeding this predetermined amount are
eligible for Provincial Gas Tax funds.
The current funding program will run from April 1, 2014 to March 31, 2015. The Town’s
allocation for the 2014/2015 funding program is $259,848. In order to receive this
funding, a Letter of Agreement must be signed and supported by a Town by-law with
documentation sent to the Ministry by January 30, 2015. Annual reporting requirements
TF-2015-02
Page: 2
from previous years are also required for submission by staff to ensure the release of
funds.
Financial Impact
The total 2014/2015 funding allocation has been reflected in the budgeted reserve fund
balance. The 2015 operating and capital budget includes total expenses of $700,510
with $309,359 of eligible gas tax funding after factoring in the baseline spending
required.
Vision and Values
This report is consistent with the Town’s values of spending tax payers’ money wisely
and creating a barrier free community.
Recommendation
That Report TF-2014-02, dated January 12, 2015, Provincial Transit Gas Tax
Agreement be received.
That Council consider a by-law authorizing the Mayor and Treasurer to sign a
Letter of Agreement with the Ministry of Transportation for 2014/2015 funding.
Prepared by,
Brian Parrott, CPA, CGA
Treasurer
Angela Shipway
Financial Analyst, Capital & Reserves
Attachments
None.
Reviewed by:
To:
From:
Karen Mills, Deputy Treasurer
Date:
January 12, 2015
Report:
TF-2015-03
Subject:
2015 Interim Tax Levy By-Law
Purpose
This report requests Council authority to adopt the necessary by-law to levy interim
property taxes for all property classes for 2015.
Under Section 317 (1) of the Municipal Act, 2001, S.O. 2001, municipalities are
permitted to pass a by-law to levy interim taxes on all rateable properties for local
municipal purposes. The maximum allowable interim levy is 50% of the prior year’s
adjusted taxes.
The proposed interim tax levy by-law provides for the levy of interim taxes for the 2015
taxation year as authorized under the authority of Section 317 of the Municipal Act S.O.
2001.
Financial Impact
The interim levy is required to provide the necessary cash flow to meet the obligations
for the Town including interim payments to the County of Dufferin and the School
Boards until the annual tax rate can be set and the final notices are prepared in May or
June of 2015.
Vision and Values
This report is consistent with the Town’s values of spending tax payers’ money wisely
and creating a barrier free community.
TF-2015-02
Page: 2
Recommendation
That Report TF-2015-03, dated January 12, 2015, 2015 Interim Tax Levy By-law be
received.
That Council adopt the 2015 Interim Tax Levy By-law to provide for the due dates
and collection of 2015 interim taxes.
Prepared by,
Karen Mills, Deputy Treasurer
Connie Brown
Financial Analyst, Taxation & Revenue
Reviewed by,
Brian Parrott, CPA, CGA
Treasurer
Attachments
None.
Reviewed by:
To:
From:
Nancy Tuckett, MSc. PI., BEd., MCIP, RPP
Date:
January 2, 2015
Report:
ED-2015-01
Subject:
Opera House Management Agreement
Purpose
The purpose of this report is to provide Council with an update on the existing Opera House
Management & Cultural Initiatives Agreement with Theatre Orangeville and to request that Council
authorize the Mayor and Clerk to sign an agreement with Theatre Orangeville for continued
management of the Opera House.
Since April 2007, the Town of Orangeville (the Town) has entered into a series of agreements with
Theatre Orangeville for the management of the Opera House and for the provision of a cultural
initiatives grant. The agreements are typically reviewed and updated every two years, and since
2007, the annual contribution has remained at $35,000. Of the total funds provided each year,
$15,000 has been given in recognition of Theatre Orangeville’s contribution towards cultural and
economic development in the Town of Orangeville. The remaining $20,000 has represented a portion
of the fixed costs associated with the responsibilities of managing the Opera House. These costs
have included the general administration and staffing associated with running the front office, the
maintenance of technical equipment, and the co-ordination of users of the Opera House facility.
Effective January 2013, the Town entered into a ten year agreement with Theatre Orangeville with a
provision that the agreement be reviewed every two years. At that time, the longer term agreement
was approved so that the Theatre could be eligible for the Canada Cultural Spaces Grant program –
a fund that required a 10-year facility operation agreement in order for applicants to qualify for facility
renovation grants. The agreement completed in January 2013 provided an annual contribution to
Theatre Orangeville of $35,000 through to December 2014.
Proposed Changes to the Opera House Management & Cultural Initiatives Agreement
Page 1
As part of its review, Town staff met with Theatre Orangeville representatives to examine the success
of the existing agreement and to discuss potential amendments for its renewal. Theatre Orangeville
was asked to submit a report outlining the progress that has been made in terms of utilization of the
Opera House, collection of fees, general financial status, as well as a comparison of theatre rental
costs with other community theatres. The subject report is attached as Appendix A.
The report indicates that annual Opera House usage remained fairly constant over the two years
ending June 2014, despite the closure of the Opera House in mid-2013 for an estimated $250,000
renovation project. Between August and September 2013, Theatre Orangeville oversaw significant
renovations to the Opera House, including the installation of new seats, numerous accessibility
improvements, upgrades to the acoustic, technical and electrical systems, and stage improvements.
In the year ending June 30, 2014, the Opera House had been used a total of 325 days and attracted
25,434 visitors.
While evaluating the current agreement with Theatre Orangeville representatives, staff also reviewed
the rate structure utilized to charge user groups for use of the Opera House. As indicated in the
attached report, a 2014 comparison of similar performance venues demonstrates that there is room
to increase the Opera House rental rates while remaining competitive with neighbouring theatres.
Based on a full day rental (8 hours), Theatre Orangeville proposes increasing the For Profit base
rental rate for new contracts from the current rate of $700 to $800 in 2015 and to $900 in 2016. The
Theatre also recommends a base rental rate increase for Non-Profit bookings from the current rate of
$400 to $500 in 2015. It should be noted that Theatre Orangeville has already established a number
of contracts at the current rental rates for dates up to June 30, 2015. Should Council approve rental
rate increases effective 2015, contracts already negotiated for 2015 would need to be honoured at
the 2014 rates. Any new contracts established would pay the rate established and approved by
Council.
Theatre Orangeville has also proposed that the Town’s annual contribution be increased from
$35,000 to $41,000 per year. Since initiation of the agreement seven years ago, there have been no
adjustments to the grant despite increased costs associated with the responsibilities of managing the
Opera House. In addition to staffing, technical upgrades, equipment replacement, and ongoing
maintenance expenses, increased costs have occurred due to the costs associated with carrying
abuse and harassment insurance.
As part of the 2015 budget submission, a request was made for an enhancement of $6,000 to the
Economic Development – Theatre Orangeville operating budget line in recognition of the increased
costs associated with the management of the Opera House.
Page 2
Theatre Orangeville staff have done a good job of managing the Opera House and in meeting the
conditions of the existing agreement. Proposed changes to the existing agreement include:
• Section 2 (c) – Rate structure increases effective January 1, 2015 and where no current
agreement already exists for dates in 2015. For Profit rates would increase from $700 per day
to $800 per day in 2015 and to $900 per day in 2016. Non-Profit rates would increase from
$400 per day to $500 per day in 2015 (demonstrated in Schedule A of the draft agreement
attached as Appendix B to this report).
• Section 2 (e) – Clarification has been added to provide dates for submission of reports from
Theatre Orangeville. Semi-annual reports regarding rental activity, fees collected, and Profit
and Loss Statements will be provided to the Town’s Treasurer via the Economic Development
Manager. Each year, reports will be required for the period of January 1 - June 30 (submitted
by July 30) and for the period of July 1 – December 31 (submitted by January 15). Year-end
Financial Statements prepared for Theatre Orangeville will be submitted by November 30
annually.
• Section 2 (i) - More specific and detailed information has been added to clarify requirements of
Theatre Orangeville with respect to their insurance obligations.
Financial Impact
The renewal of the amended Opera House Management & Cultural Initiatives Agreement with
Theatre Orangeville will result in an annual contribution of between $35,000-$41,000 per year for the
next two years.
Vision and Values
The renewal of the Opera House Management & Cultural Initiatives Agreement demonstrates strong
support of arts, culture and tourism development by the Town. By investing in attractions such as
Theatre Orangeville, sector-related business growth is supported and economic benefits result within
the community.
Recommendation
That report ED-2015-01 dated January 2, 2015 regarding the Opera House Management &
Cultural Initiatives Agreement with Theatre Orangeville be received;
And That the Opera House Rental Rate structure outlined within the appendices of Report-ED-
2015-01 be implemented for all new contracts negotiated for the period commencing January
1, 2015;
And That Council support enhanced funding of the Opera House in the amount of $41,000
annually until December 31, 2016;
Page 3
And That Council authorize the Mayor and Clerk to sign the Opera House Management and
Cultural Initiatives Agreement as attached in Appendix B.
Prepared by,
Director of Economic Development, Planning
and Innovation
Ruth Phillips,
Economic Development Manager
Page 4
Appendix A
Opera House Report- To June 30, 2014
Opera House Renovations
For a six-week period, beginning of August 2013 to mid-September 2013, the Opera
House underwent significant renovations to the House (seating area). New seats were
purchased, old seats were sold, and the area was redesigned to be as accessible as
possible (including ramping of the front 2/3 of the house at a slope that meets
accessible code). The rear 1/3 of the house is sloped much steeper to allow for visibility
above tall wheelchairs and provides a balcony-like atmosphere. The sound and
technical booths were relocated to a central position improving acoustics and sound
control. Electrical and technical upgrades were made (through conduit in the floor) and
the facility was repainted. New carpet was installed and specialty handrails were
installed at the rear in keeping with the historic charm of the venue. Additionally, wall
behind the back row of seats has been wired to accommodate hand-held devices that
will enhance the theatre experience for the visually impaired.
This $244,000 renovation project was funded by: Heritage Canada ($11 0,000), the
Town of Orangeville ($70,000), Theatre Orangeville Opera House Fund ($40,000),
Service Clubs and In Kind donations (Burnside, Kurtz Millworks) ($4000), and the sale
of the old seats (Town of Orangeville) ($7000}, New Seat dedication ($13,000).
Additional renovations ($22,000) to the stage and lobby were funded by Theatre
Orangeville (Opera House Fund). The proscenium arched wall around stage was
renovated to wood structure to give more flexibility for set designs, the screen was
hidden in the proscen ium, technical and electrical upgrades were made backstage, and,
the wheelchair lift now resides behind a ''moveable" wall in the lobby.
The renovated facility (according to Irwin Seating) can boast of being the most
accessible indoor performance venue of its kind on a per capita basis - in North
America!
Box Office
The Theatre Orangeville Box office is staffed 6 hours a day, Monday to Friday with
additional service 1.5 hours prior to performances. Online ticket sales are available to
Theatre Orangeville patrons and all other user groups of the Opera House through
Orangevilletix.ca- a site managed by Theatre Orangeville. This site. can also provide
ticketing for any event or venue in town (or the area). Box office service is also offered
at the Visitor Information Centre, and supports all users of the Opera House facility . In
addition, the Box Office also delivers Tourism Information Services at the downtown
location.
Appendix A
Financial
Included with this report is a copy of the audited financials of Theatre Orangeville to
June 30, 2014 and two Opera House P&L's. One reflects the calendar year so as to
compare with previous Opera House reports and the second reflects Theatre
Orangeville's fiscal year so as to compare with the audited flnancials.
The following Notes correspond to the Opera House P&L:
Note 1: 4710 and 4750 Donations: Leave a Legacy Seat Sale ''purchases" - receipt
able donations. Tax Receipts issued by Theatre Orangeville.
Note 2. 6560 Payroll: Includes salaries and partial salaries for House Technician and
House Managers.
Note 3: 6561 Contra Payroll: Includes portion of House Technician salary reallocated
to Theatre Orangeville productions.
Opera House Fund
With most tickets sold at the Box Office for events held in toe Opera House, $1.00 per
ticket is added to the base prfce and goes to the Opera House Fund. This fund was
depleted by the recent renovations to the Opera House, but ongoing new-seat
purchases from the Leave a Legacy campaign and $1 .00 per ticket will re-establish this
fund going forward . There is a need for new lighting and other technical upgrades that
will cost in the neighbourhood of $80,000, but these projects will not happen until
adequate funds have been collected. Should equipment fail or break in the meantime,
this fund will support this level of maintenance.
Usage -Report attached
Rental Comparison to other venues - Report attached
Recommendation:
That the For Profit base rental rate of the Opera House be
raised to $800 for any new contracts for 2015 and to $900 in 2016, and the NFP base
rental rate of the Opera House be raised to $500 for new contracts in 2015. All
previously negotiated contracts will be honoured for 2015,
Respectfully submitted by Marilyn Logan, General Manager, Theatre Orangeville
Orangeville Town Hall · Opera House U sage
July 1, 2012 t o June 30, 2013
Date
Name of Organization
User Groups
Tickets sold
by T!leatre
Orangeville
(TOV)
Rental
Revenue
~
July 23- Aug. 19/12
Sept. 8/12
Sepl14-15/12
Sept. 16/12
~t. 28/12
Sept. 29/12
Nov. 2112
Nov. 3/12
Nov. 10/12
-
$0
$400
$1,000
$400
$400
$400
$400
$700
$400
$4,100
n/a
yes
yes
no
no
yes
yes
yes
no
37
166
234
200
270
186
127
212
270
1,665
13
1
2
1
3
3
7
1
29
2
37
·gg
136
480
20
10
150
30
30
597
40
2,123
40
4,648
8,168
9,833
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$4,100
yes
no
no
no
no
no
yes
no
yes
no
yes
$5,150
$400
$400
$700
$1 ,200
$400
$400
$0
$400
$5,550
$700
$400
$15,700
yes
28
1
2
1
1
1
Opera House Maintenance
Pamela Demetriou - Private
Orangeville Kinsmen - Yuk Yuks
Dufferin Child & Family Services
Canadian Volunteer Fire Service
Orangeville Concert Association
Orangeville Concert Association Paquette Productions- Elvis
Orangeville Kinette Club - Tribute
f
1
1
Theatre Orangeville (TOVt
July 10-22112
TOV- Young Company
TOV- TOYS Auditions
Aug. 23112
Au9. 24-25/12
TOV - Workshop
Aug. 26/12
TOV- Workshop (performance)
Aug 27-29/12
TOV - Auditions (Academy)
Sept. 4&6/12
TOV- Youth Auditions
Sept. 17-23/12
TOV - Pe9_fly Lee
TOV- Usher Training
seet. 21112
~t. 30-0ct. 28/12
TOV - Into The Wild
Nov. 13-14/12
TOV - Academy
Nov. 17-Dec. 23/12
TOV- Gift To Last
J uly 1 2012- December 31 2012
User Groups
Jan. 6-20/13
Feb. 1113
Feb. 2/13
Feb. 9/13
Apr. 22-25113
Apr. 26/13
Apr. 27/13
Mar. 29/13
Apr. 28/13
June 5-22/13
June 23113
June 25/13
Numbers in
attendance
Number
of days
I
-
-
Orangeville Music Theatre
Orange.ville Kinsmen
Mike Richard
Alton Public School
Amaranth Lions
Orangeville Kinsmen
~ngeville BIA (meeting)
Oraf'lgeville Music Theatre
Johanis Karate
Dufferin .Aizheimers Association
I
53
931
178
145
270
800
175
270
50
190
1,547
270
100
4,926
3
1
28
4
8 15
270
1 835
400
1
1
4
1
1
1
-
1
18
1
1
January 1, 201 3 · June 30 201 3
July 1, 2012 to June 30, 2_013
22
1
Theat re Ora ngeville {TOV)
Feb. 5-7/13
TOV -Babar
Feb. 10/13
TOV - Public Reading
Feb. 11-Mar. 10/13
TOV -Leacock
Mar. 11-14/13
TOV r Community Living Dufferin (COL
TOV I CLD- Spotlights (Creative
Mar. 18-23/13
Partners on Stage )
Mar. 24 - Apr, 21/13 TOV - First Name Basis
Apr 28-May 26113
TOV - Team On The Hill
May 26-June 2/13
TOV - TOYS Annual Concert
June 3-4/13
TOV - Acaderl')y_Showcase
1
--
6
29
29
8
2
110
163
J
299
-
1
I
$0
yes
yes
yes
no
$0
$0
$0
490
2,892
3,098
373
210
10,383
15,309
25,142
~es
yes
no
no
no
no
n/a
yes
yes
no
no
$0
$0
$0
$0
yes
yes
yes
yes
yes
$0
$0
$15,700
I
$19,800
I
_
Opera House Usage
July t, 2013 to June 30, 2014
Date
User Groups
Sept. 20/13
Oct. 4/13
Oct. 6/13
Nov. 9/13
Nov. 10/13
Nov. 16113
Name of Organization
Number of
days
Numbers In
attendance
Rental
Revenue
1
1
1
1
1
1
137
138
150
241
10
40
$400
$400
$400
$700
$200
$0
13
0
860
0
150
40
150
1047
2246
6161
11,370
Oranoeville Coocert Association
OJ~gevllle C<o>ncert Association
Dutferin Child & Family Services
Paquette Productions
Ryerson University - Film Shoot
BIA- MeetinQ
Theatre Orangeville (TOV)
July 1-13/!L_
Op~ H~~ainl~J:!~
July 14-28/13
TOV- Young Company
July 29- Sept 16/13
Opera House Renovations
Sept. 17/13
TOV- Volunteer Appreciation
~1.19/13
Usher Training
TOV - Workshop Readina
~~/13
Sept. 23-29/13
TOV - Wichita Lineman
TOV- The Numbers Game
Oct. 7 -Nov. 3/13
Nov. 15-Dec. 23i13
TOV - Snow White
July 1 2013 - December 31 2013
c
15
so
1
1
1
7
28
37
-~
159
-
Tickets sold
(yes/no)
yes
yes
no
yes
no
no
.
~Q
$0
$0
$0
$0
$0
$0
$0
$0
$2,100
no
ye_s _
no
no
no
no
___J~
yes
yes
User Groups
~~6114
Jan. 31 /1 4
Apr. 21-24/14
Apr. 25/14
Apr. 26/14
June 6-8/14
June 9-2S/1 4
June 29/14
Orangeville Music Theatre
Alton Public School
Oranaeville Concert Association
Borderline Productions - Red Skelton
Orangeville Blues & Jazz
Orangeville Music Theatre - Grease
Johannis Karate
-
Theatre Orangeville (TOV),=
Feb. 3-6 & Mar. 17/14
TOV - Goose & Seuss
Feb. 7-Mar. 9/1 4
TOV - Great Expectations
TOV/ Community Living Dutferlng (CLD) Creative
Mar. 10-15/14
Partners On Stage
Mar. 16-Apr. 13/14
TOV - Elvis & MaVis
TOV/ Community Living Duffering (CLD) Creative
Partners On Stage
Apr. 14-17/14
Aer. 27-Ma'J. 25/1 4
TOV - Queen Milli of Galt
~ 27-June 1/14
TOV - TOYS Annual Concert
June 2-3/14
TOV - Academy
January 1, 2014 - June 30 2014
I
July 1 2013 • June 30 2014
I
22
1
4
1
1
3
21
1
840
143
1000
142
102
500
1279
yes
yes
no
yes
yes
-vir
$5,150
$400
$J .200
$400
$700
$1 ,200
$5,050
$700
5
31
1347
2164
$0
$0
'J.eS
6
28
442
2265
$0
$0
4
30
6
2
166
367
2647
381
175
14064
325
t
25434
I
~es
yes
no
ye~
~
_yes
$0
$-0 $0
$0
$14,800
$16,900
y~
yes
yes
yes
I
09/12/2014
Comparison of Performance Venues - 2014 Rat es
Town of Orangeville
Contact: Marsha Grant
mgrant@theatreorangeville.ca
519-942-3423
Meaford Hall
Contact: Susan Lake
slake@meaford.ca
519-938-1 060 Ext 1203
Number of Seats
Number of
Access ib le Seats
Equivalent
For Profit*
Equivalent
Not-For-Profit ""
273
18
$700
$400
300
4 - 46
$1 ,300
$575
195
2
$530
$530
252
unknown
$819
$757
400
3
$1 155
$905
385
unknown
$1 ,004
$854
l3oo {maximum 408
4 {new facility)
$1.561
$896
Shelburne Grace Tipling
Contact Shawnette Crouse
519-925-2600 Ext. 230
Fergus Grand Theatre
Eric Goudie
egoudie@centrewellington.ca
519-846-9691 Ext. 200
Owen So und Roxy Theatre
Contact: admin@roxytheatre.ca
519-371-3425
Collingwood Gayety Theatre
Huntsville Algonquin Theatre
see venue website
Port Stanley Festival Theatre
Contact Melissa Kempf
melissa@portstanleytheatre.ca
519-,782-3914
$900
150'
2-6
$900
• Equivalent of an 8-hour For Profit (commercial) Opera House booking at Theatre Orangeville, with basic lighting plot,
sound, no piano, no screen, no projection, no ticket service. No overtime. Includes House· Technician, House· Mana9er,
** Equivalent of an 8-hour Not For Profit Opera House booking at Theatre Orangeville, with basic lighting plot, sound, no
piano, no screen, no projection, no ticket service. No overtime. Includes House Technician, House Manager, ushers.
Disc laimer: Price comparisons are based on simplified calc ulations. Each venue offers unique circumstancial
rental rates for s ervices which are either included or charged extra as required. Detailed information available upon
r.equesl
Prepared by Marilyn Logan,
General ManagetTheatre Orangeville,
Nov. 2014
519-942-3423 Ext. 2802
Theatre Orangeville
Financial Statements
For the year ended June 30, 2014
Theatre Orangeville
Financial Statements
For the year ended June 30, 2014
Contents
Independent Auditor's Report
2
Ffnandal Statements
Statement of Finandal Positlon
3
Statemeht of Changes in Fund Balances
4
Statement of Operations
Statement of Cash Flows
6
Notes to Financial Statements
7
Schedule 1 - Statement of Financial Positron as at June 30, 2013
16
Schedule 2 - Statement of Changes in Fund Balances at June 30, 2013
17
Schedule 3 - Statement of Operations for the year ended June 30, 2013
18
IBDO
Tel: 519 941 0681
Fax: 519 941 8272
www.bdo.ca
BOO Canada LLP
77 Broadway
Orangeville ON L9W 1 K1 Canada
Independent Auditor's Report
To the Members of Theatre Orangeville
We have audited the accompanying financial statements of Theatre Orangeville, which comprise
the statement of financial position as at June 30, 2014 and the statements of operations,
changes in fund balances and cash flows for the year then ended and a summary of significant
accounting policies and other explanatory information.
Management's Responsibflity for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial
statements in accordance with Canadian accounting standards for not-for-profit organizations,
and for such internal control as management determines is necessary to enable the preparation
of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We
conducted our audit in accordance with Canadian generally accepted auditing standards. Those
standards require that we comply with ethical requirements and plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free from material
misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and
disclosures in the financial statements, The procedures selected depend on the auditor's
judgment, including the assessment of the risks of material misstatement of the financial
statements, whether due to fraud or' error. In making those risk assessments, the auditor
considers internal control relevant to the organization's preparation and fair presentatioh of the
financial statements in order to design audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the
organization's internal control. An audit also includes evaluating the appropriateness of
accounting policies used and the reasonableness of e~ccounting estimates made by management,
as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a
basis for our audit opinion.
Opinion
In our opinion, the financial statements present fairly, in all material respects, the financial
position of Theatre Orangeville as at June 30, 2014 and the results of its operations and its cash
flows for the year then ended in accordance with Canadian accounting standards for not·forprofit organizations.
Chartered Accountants, Licensed Public Accountants
OrangevilleJ Ontario
October 9, 2014
BOO Canada lLP, ~ Ca~adi~n limite<! liabHity partnership, Is a member of BOO International Limited. a lJK company limited by ,guarantee, and forms part of the International 800
network of ind~p~ndent m~mber firm~.
2
Theatre Orangeville
Statement of Financial Position
Operatin~
Fun
New Play
Lottery Development
Fund
Fund
June 30
June 30
2014
2013
Assets
Current
Cash (Note 2)
Short-term investments (Note 3)
Accounts receivable
Prepaid expenses
lnterfund loans (Note 4)
$ 27,930 $240, 959
s 169,087
111,683
23,436
14,7.5 3
215,026
33,820
67,814
390,831
69,696
292,770
485,747
69,405
42,129
$706 060 $ 15,189
$ 32,048 $ 753,297
s 597,281
s 74,728 s
$
$198,660 $ 14,369
111,683
23,436
11,589
(1,774)
820
343,594
69, 696
292,770
Long~term investments (Note 5)
Capital assets (Note 6)
3,164
954
15,189
.32,048
Liabilities and Fund Balances
Current
Accounts payable and
accrued liabilities (Note 7)
Unearned revenue (Note 8)
s 74,728 s
217,976
63,799
209, 500
292,704
292,704
273,299
162,818
162,818
455,522
455,522
273,299
129,952
47,237
120,586
42, 129
51 ,431
230,422
297,775
323,982
217, 976
Deferred capital contributions {Note 9)
Fund balances
Internally restricted
Externally restricted
Unrestricted
129,952
15,189
120,586
-
The accompanying notes are an integral pa
3
Theatre Orangeville
Statement of Changes in Fund Balances
For the year ended June 30
Balance, beginning of year
New Play
Lottery Development
Fund
Fund
Operating
Fund
s
272,551
s
16,287
s
35,144
Excess (deficiency) of revenues
over expenses for the year
(49, 311)
19,725
3,379
lnterfund transfers
27,298
(20,823)
(6,475)
(22,013)
(1,098)
(3, 096)
Balance, end of ~ear
s
250, 538
s
15,189
s
32,048
Total
Total
2013
2014
s
323, 982
$
269,232
(26,207)
54,750
(29,207)
54,750
$ 297,775
s
323,982
The accompanying notes are an integral part of these finandal statements.
4
Theatre Orangeville
Statement of Operations
Performing arts revenue
Main stage
Youth programs
Special presentations
.$
Performing arts expenses
Main stage
Youth programs
Spedal presentations
Excess of revenues over e;Kpenses from operations
other revenues
Box office
Donations and sponsorships
Deferred capital contributions recognized
Fund raising
Govemment grants (Note 11)
Other revenue
Sales and rental
Surcharge fees (Note 12)
Third party administration fees
Operating
Lottery
New Play
Development
Total
Fund
Total
Fund
Fund
2014
2013
335,690
86,581
41, 668
$
s
335,690
86,581
41,668
$
324,886
85, 316
23,338
463,939
433,540
362,391
63,032
15,424
362,391
63,032
15,424
321,003
64,129
11, 810
440,847
440,847
396,942
23,092
23,092
36,598
7,9,3
176,706
17,182
92,237
154,801
16,4 22
29,635
45,956
46,248
10,387
161 ,641
4,395
587,140
621,698
1,016
133,196
36,548
11,392
3,237
29,585
13, 500
101,001
303,747
4,233
129,569
12,404
10,441
12.,139
29,847
14,384
96,258
284,285
14,219
1,016
636,439
603,546
4, 395
21,457
561, 288
Excess (deficiency) of revenues over expenses
$
463,939
7,953
172,311
17,182
70,780
154,801
16,4ll
29,635
45,956
46,248
Other expenses
Administration
Amortization
Box office and opera house
Funded programs
fundraising events
Professional fees
Promotion and advertising
Salaries and benefits
Sales and rental
$
21 ,457
132, 180
36,548
1 1,392
3,237
27,853
13,500
101,001
303,747
4,233
1,732
633,691
1,732
(49,311)
$
19,725
$
3,379
$
(26,207)
87,804
206,146
17,260
42,212
48,294
47,954
$
54,750
The accompanying notes are an integral part of these financial statements.
5
Theatre Orangeville
Statement of Cash Flows
For the year ended June 30
2014
2013
Cash provided by (used in)
Operating activities
Excess (deficiency) of revenues over expenses
Items not involving cash
Amortization of capital assets
Deferred capital contributions recognized
s
Changes in non·cash working capital balances
Accounts receivable
Prepaid expenses
Accounts payable and accrued liabilities
Unearned revenue
Investing activltfes
Purchase of capital assets
Purchase of long·term investments
Purchase of short-term investments
Redemption of short-term investments
Financing activities
Deferred capital contributions relating to capital assets
s
54, 750
36·, 548
(17!182)
12,404
(6,841)
67,154
10,384
53,061
10,929
8 t476
2, 946
(47,647)
(12,635)
8.275
76,009
181093
(287,189)
(35, 737)
(1,499)
140,288
(15,356)
(69,405)
(180,634)
221 1844
(184, 137!
{431551~
180 000
Net change in cash
Cash , beginning of year
Cash, end of year
(26,207)
$
71 ,872
(25,458)
169t087
1941545
240_,959
$
169,087
The accompanyh1g notes are an integral part of these financial sta tements.
6
T heatre Orangeville
June 30, 2014
1.
Summary of Significant Accounting Policies
Nature and Purpose
of Organizat ion
The organization is a not-for-profit organization incorporated
without share capital under the laws of Ontario. The
organization provides live professional theatre productions for
the public and theatrical programs for youth in the Orangeville
area.
The organization is a reg.i stered charity and, as such, is
exempt from income tax and may issue tncome tax receipts to
donors.
Basis of Accounting
The financial statements have been prepared using Canadian
accounting standards for not-for-profit organizations.
Fund Accounting
The organization follows the restricted fund method of
accounting for contributions.
The Operating fund accounts for the organization's program
delivery, administration activities and capital assets held by
the organization and related amortization. This fund reports
unrestricted resources and restricted operating subsidies for
which there is not a corresponding fund.
The Lottery fund reports only restricted resources derived
from the sale of 50-50 draw tickets t hat a re being used to
subsidize contracted designer and director fees in agreement
with Ontario Lottery and Gaming Corporation apptications.
The New Play Development fund reports only restricted
donations that are to be used to assist in the development of
new plays for the organization.
Financial Instruments
Financial instruments are recorded at fai r value when
acquired or issued. All bonds and guaranteed investment
certificates are reported at cost or amortized cost less
impairment, if applicable. Financial assets are tested for
impairment when changes in circumstances indicate the asset
could be impaired. Transaction costs on the acquisition, sale
or issue of financial instruments are charged to the financial
instrument.
7
Theatre Orangeville
June 30 2014
Capital Assets
Capital assets are stated at cost tess accumulated
amortization. Amortization based on the estimated useful life
of the asset is calculated on a straight-line basis as follows:
Computer hardware and software
Theatrical equipment and furniture ·
Props and costumes
Sets
Stage flooring
Leasehold improvements
·
Revenue Recognition
5
7
3
3
5
10
years
years
years
years
years
years
Restricted contributions related to general operations are
recogni~ed as revenue of the Operating fund in the year the
related expenses are incurred. AU other restricted
contributions are recognized as revenue of the appropriate
restricted fund.
Unrestricted
contributions
(donations,
sponsorship,
government grants, and fundraising) are recognized as revenue
in the Operating fund.
Performing arts revenues are recognized as revenue of the
Operating fund in the year the related performance or
program ts presented.
Surcharge fees collected at the time of ticket sales are
recognized in the Operating fund when the sale of tickets
occurs.
Sales, rentals, third party administration fees and other
revenue are recognized as revenue of the Operating fund When
earned.
Deferred Capital
Contributions Relating
to Capttal Assets
Restricted grants relating to the acquisition of capital assets
are deferred and amortized over the life of the related assets.
8
Theatre Orangev;ue
June 30 2014
Contributed Services
Volunteers assist the organization in carrying out its service
delivery activities. Because of the difficulty of determining
their fair value, contributed services are not recognized in the
financial statements.
Use of Estimates
The preparation of financial statements in accordance with
Canadian generally accepted accounting principles for not-forprofit organizations requires management to make estimates
and assumptions that affect the reported amounts of assets
and liabilities at the date of the financial statements, and the
reported amounts of revenues and expenses during the
reporting period. Actual results could differ from
management's best estimates as additional information
becomes available in the future.
9
Theatre Orangeville
June 30 2014
2.
Cash
The organization's bank accounts are held at one chartered bank.
The orgahization has a standby letter of credit of $25,000 issued in favour of Canadian
Actors' Equity Association. No amounts have been drawn as of June 30, 1014.
3.
Short-term investments
Short-term investments are comprised of the following:
2014
AGF Trust Company GIC, interest at 1. 95% per annum,
due March 1015
$
TD Canada Trust GIC, interest at 0.80% per annum,
due July 2014
35,443
2013
s
76,240
TD Canada Trust GIC, interest. at 0.75% per annum,
due August 2013
50,681
TD Canada Trust GIC, interest at 1.15% per annum ,
due July 2013
53 ,593
TD Canada Trust GIC, interest at 0.90% per annum.•
due July 2013
75,631
Bank of Nova Scotia GIC, interest at 1.12% per annum,
due Jahuary 1014
35 121
s
111 &683
5
115,026
10
Theatre Orangeville
June 30 2014
4.
lnterfund Loans
The interfund loans are due on demand and do not bear interest. There are no other terms
or conditions.
5.
Long-term Investments
Long-term investments are comprised of the following:
2014
TO Canada Trust GIC, int-erest at 1. 90% per annum,
due February 2017
$
AGF Trust Company GIC, interest at 2.10% per annum,
due March 2016
34, 332
2013
$
35,364
34,636
AGF Trust Company GIC, interest at 1. 95% per annum,
due March 2015
34 769
$
69,696
s
69,405
11
Theatre Orangeville
June 30 2014
6.
Capital Assets
Capital assets are comprised of the following:
2014
Cost
Computer hardware
Computer software
Leasehold improvements
Props and costumes
Sets
Stage flooring
Theatrical equipment and
furniture
s
$
Accumulated
Amortization
45,767 $
22, 637
182,694
6,019
17,288
11,992
43,388
21,457
14,813
6,019
17,288
7,256
189,246
72,652
475, 643
Net book value
2013
Cost
s
$
182,873 $
$
292,770
45,767
21 ,161
3,125
6,019
17,288
11,992
Accumulated
Amortization
s
6,000
17,288
5,678
83,102
188., 455
42,495
21 ,160
53,705
s
s
146,326
42 ,129
During the year, the organization received, grants totalling $180,000 to purchase new the.a tre
seats of $99,267 for the theatre and to assist in fundi ng the leasehold improvements of
$182,694.
7.
Accounts Payable and Accrued Liabilities
Included in accounts payable and accrued liabilities is $22,007 (2013 - $21 A13) in
government remittances payable.
12.
Theatre Orangeville
June 30 2014
11. Government Grants
Government grants are comprised of the following:
2013
2014
Ontario Arts Council
Town of Orangeville
Trillium Foundation
Canada Council for the Arts
County of Duffer1n
Federal student grant
$
82,000
35,000
s
92,730
35,000
42,000
25,000
5,000
6!416
s
206,146
251000
5,000
7,801
s
154,,801
12. Surcharge Fees
Surcharge fees are comprised of the following:
2013
2014
Box office user fees
Dream factory fees
Opera house improvement fees
s
8,860
23,105
13!991
s
9,783
24, 448
14!063
s
45,956
s
48,294
13. Art Endowment Fund
The On(ario Arts Endowment Fund Program is a program admfnistered by the Ontario Arts
Foundatfon. Endowments are held in perpetuity., providing long term funding to be used,
without restriction for operations.
The market value of the Ontario Arts Endowment Funds designated for Theatre Orangeville
at March 31,2014 was $51 ,012 (March 31 , 2013 · $45,001).
Each year, the foundation board reviews investment performance and establishes a payout
rate. For the year ended March 31, 2014, $2,233 (March 31, 2013 · $1,800) was distrtbuted
to Theatre Orangeville. This amount has been included in Other revenue on the Statement
of Operations.
14
Theatre Orangeville
Schedule 2- Statement of Changes in Fund Balances at June 30, 2013
for the year ended June 30
Balance, beginning of year
s
Excess (defidency) of revenues over
expenses for the year
lnterfund transfers
Balance, end of ~ear
Lottery
Fund
Operatina
Fun
s
240,871
s
8,414
New Play
Development
Fund
$
19,947
8,478
24,154
22,118
23,202
(16,281)
(6,921)
31 ,680
7, 873
15,197
272,551
s
16.287
s
35, 144
Total
2013
s
269,232
54,750
54,750
s
323,982
17
Theatre Orangeville
Schedule 3 - Statement of Operations for the year ended June 30, 2013
Operating
Fund
For t he 'i.ear ended June 30
Performing arts revenue
Main stage
Youth programs
Special presentations
$
Performing arts expenses
Main stage
Youth programs
Special pre.sentations
Excess of revenues over expenses from operations
Otl'1er revenu es
Box office
Donations and sponsorships
Fundraising
Government grants (Note 11)
Other revenue
Sales and rental
Surcharge fees (Note 12)
Third party administ ration fees
324,886
85,316
n338
Lottery
fund
$
s
2013
$
$
324,886
85,3.1 6
23,338
433,540
321,003
64,129
11 ,810
321,003
64,129
11, 810
396,942
396, 942
36,598
36,598
26,029
26,029
127,545
12,404
10,441
12,139
27,9n
14.,384
96,258
284,285
14,219
1,875
599, 647
1.875
8,478
10,387
161 ,641
87,804
206,146
17,260
42,212
48,294
47,954
24,142
571 ,527
Excess (defic.iency) of revenues over expenses
Total
Fund
433,540
10,387
137,499
61 ,775
206,146
17,260
42,212
48,294
47.954
Other expenses
Administration
Amortization
Box office and opera house
Funded programs
Fundraising events
Professional fees
Pr omotion and advertising
Salaries and benefits
Sales and rental
New Play
Development
s
24, 154
s
24, 142
621,698
2,024
129,569
12,404
10,441
12,139
29,847
14,384
96,258
284,285
14,219
2,024
603,546
22,118
s
54,750
18
Reviewed by:
To:
From:
Date:
January 2, 2015
Report:
ED-2015-02
Subject:
Agreement for Delivery of Visitor Services
Purpose
The purpose of this report is to provide Council with an update on the existing Visitor Services
Delivery Agreement with Theatre Orangeville and to request that Council authorize the Mayor and
Clerk to sign an agreement with Theatre Orangeville for continued delivery of Visitor Services on
behalf of the Town.
Effective June 1, 2012, the Town of Orangeville entered into an agreement with Theatre Orangeville
for the delivery of visitor services on its behalf. The agreement was renewed for the period of January
1, 2013 to December 31, 2014 with Theatre Orangeville staff providing visitor services primarily from
the Orangeville Visitor Information Centre at 200 Lakeview Court. The agreement included the
completion of a variety of visitor services and tourism related responsibilities by Theatre Orangeville,
and with the exception of select holidays, typically operated seven days per week. In return for these
services, the Town of Orangeville (the Town) has provided an annual contribution of $46,012 for
administration, staffing and promotional costs.
Under the terms of the agreement, Theatre Orangeville operates the Visitor Information Centre by
responding to walk-in, telephone and electronic inquiries about tourism attractions, businesses and
services. Visitor Services staff also conduct outreach and distribute information and materials
throughout Ontario about tourism offerings in the community, work with the Town and the Orangeville
BIA to undertake special tourism initiatives, participate on the Orangeville Economic Development
Committee, develop materials designed to support and prolong visits to the community, and maintain
statistics related to visitor services inquiries. In addition to providing visitor statistics and updates on a
quarterly basis, visitor services staff communicate frequently with Town staff to share ideas and
provide visitor related information as required. A report prepared by Theatre Orangeville summarizing
visitor services activities and statistics undertaken for the period ending October 31, 2014 is attached
to this report as Appendix A.
Page 1
Staff met with Theatre Orangeville representatives to discuss the continuation of the agreement for a
two year term ending December 31, 2016. To date, Theatre Orangeville has been thorough in its
delivery of all components of the Visitor Services Delivery Agreement and has provided outstanding
customer service on the Town’s behalf. With the implementation of the Way-finding Signage Plan
and increased awareness of the services available at the Visitor Information Centre, traffic to the
Centre is expected to increase even more, thereby further supporting visitation to the Town’s tourism
generators.
A draft agreement for the continued delivery of Visitor Services for the period of January 1, 2015 to
December 31, 2016, is attached to this report as Appendix B. Both parties are primarily satisfied
with the terms of the agreement, with minor changes being recommended as outlined below:
- 1 (a) – Theatre Orangeville is recommending that hours of operation be increased by one hour 3
days per week (from 11 a.m. to 5 p.m. to 10 a.m. - 5 p.m. Mondays - Wednesdays); that hours be
changed on Thursdays and Fridays (from 11 a.m. - 7 p.m. to 10 a.m. - 6 p.m.); and that the
Information Centre, currently open on Sundays from 11 a.m.- 4 p.m., be closed on Sundays in
January and February. Due to the limited tourism related offerings in the area during the months of
January and February and the lack of inquiries received during this period, and in light of the
increased hours offered in higher demand times, this request appears very reasonable.
- Theatre Orangeville also suggests replacing the current tracking system (Excel) with new software.
While research can be completed to determine affordable options, the current tracking system
utilized by the Economic Development Office – CRM - was purchased some time ago with support of
a grant available at the time, and would be costly to implement, train on and provide ongoing support
to. Staff recommends continued use of the existing tracking mechanisms with consideration for new
options being reviewed in the future and if an appropriate funding program became available.
Financial Impact
The renewal of the Visitor Services Agreement with Theatre Orangeville will result in an annual
contribution of $46,012 for the next two years under the Economic Development – Visitor Services
budget line.
Vision and Values
Encouraging Business Growth and Supporting Arts and Culture
Tourism generates economic benefits to the community. It supports a diverse mix of business types
and sizes and helps to support community quality of life amenities. Tourism also supports
Orangeville’s recreational, cultural and heritage facilities and programs as well as local festivals and
events.
Page 2
Recommendation
That report ED-2015-02, dated January 2, 2015, regarding the Agreement for Delivery of Visitor
Services be received;
And That the Council authorize the Mayor and Clerk to sign the Agreement between the Town
of Orangeville and Theatre Orangeville for the Delivery of Visitor Services for the period of
January 1, 2015 to December 31, 2016, attached as Appendix B.
Prepared by,
_______________________________
______________________________
and Innovation
Ruth Phillips,
Page 3
Appendix A
Orangeville Visitor Information Services
Summary of Activity and Proposed Changes for 2015
November 1, 2013 – October 31, 2014
Operational Information
Hours of Operation:
Current
Monday – Wednesday
Thursday – Friday
Saturday
Sunday
Select Holidays
11 a.m. – 5 p.m.
11 a.m. – 7 p.m.
9 a.m. – 5 p.m.
11 a.m. – 4 p.m.
11 a.m. – 5 p.m.
Proposed 2015
10 a.m.– 5 p.m.
Thursday – Friday
10 a.m.– 6 p.m.
Saturday
9 a.m.– 5 p.m.
Sunday
11 a.m.– 4 p.m.
Select Holidays
11 a.m.– 5 p.m.
Centre closed on Sundays in January and
February
Staffing
•
•
Visitor Services Coordinator: Marsha Grant (p/t)
Tourism Officers: Jill Doner, Madison Edgar (student), Susan Reynolds
Information Collection and Distribution
•
•
•
•
•
•
•
•
•
•
Respond to visitor inquiries in person, over the telephone, via email
Conduct research based on specific visitor inquiries
Display information on local restaurants, accommodations, specialty retail locations,
activities, and events
Display information on regional points of interest as space permits
Distribute Orangeville Tourism Guides to key locations and tourism centres in
Southern Ontario, including all Ontario Travel Information Centres
Complete regular distribution of Orangeville Tourism Guide to key locations in the
Orangeville area– Best Western, Hockley Valley Resort, Alton Mill, Millcroft Inn, Alder
Street Recreation Centre, Mill Street Library and Tony Rose Memorial Sports Centre
Arrange for the Hockley Valley Resort & Best Western Inn & Suites to place the
Orangeville Tourism Guide in all guest rooms
Distribute Ontario Road Maps, Ontario Festival & Events Guide and Summer Fun
Guide of Ontario
Developed a ‘Local Restaurant Guide’ including menus and hours of operation
Developed lists of local accommodations – including Bed & Breakfast
Statistical Highlights
•
•
•
•
Answered 5,492 inquiries (4,381 walk-in, 1,048 phone and 63 e-mail) throughout the
November 2013 – October 2014 period
27% of visitors came from Orangeville, 49 % came from South and South Western
Ontario, 13% came from Central, North & Eastern Ontario, and 11% came from other
parts of Canada, the U.S. and international locations
Answered approximately 1,316 Credit Valley Explorer (CVE) inquiries - completed
233 bookings through the CVE online registration system for a total of 717
passengers
Conducted 9 tree sculpture tours for bus groups which brought 380 people to the
area.
Other: Currently visitor services statistics are tracked using an Excel spreadsheet. The
purchase of software to track visitor inquiries more efficiently is recommended.
Orangeville Visitor Information Services, Summary of Activity and Proposed Changes for 2015
Appendix B
An Agreement
Between: The Corporation of The Town of Orangeville (hereinafter called the
“Town”)
And
Theatre Orangeville
Whereas the Town owns a facility known as the Orangeville Visitor Information
Centre (hereinafter called the “Tourism Centre”) located at 200 Lakeview Court –
1st Floor, Orangeville, and requires an agent to deliver Visitor Information
Services;
And whereas Theatre Orangeville is an established tourism partner of the Town,
having managed the Town’s Opera House and participated in joint marketing
initiatives with the Town and the Orangeville Business Improvement Area (BIA)
which support the Town’s arts, culture and tourism initiatives;
And whereas Theatre Orangeville requires administration/office space;
And whereas the Town and Theatre Orangeville are committed to ensuring
visitors are provided with excellent customer service to support the economic and
tourism development of the community;
Therefore the Town and Theatre Orangeville have entered into an agreement as
set out below.
1) Theatre Orangeville agrees to:
a) Operate and administer the Tourism Centre to support the Town of
Orangeville and the tourism industry in Orangeville in accordance with
hours of operation outlined in Schedule “A” as attached;
b) Respond to walk-in, electronic and telephone enquiries about tourism
attractions, businesses, and services;
c) Maintain a dedicated visitor services phone number, toll-free number
and email address;
d) Collect, maintain and distribute information and materials concerning
attractions, businesses and services in Orangeville for the purposes of
tourism and Town promotion;
e) Ensure all visitor services staff are well trained in the tourism offerings in
the community;
f) Distribute supplied tourism materials for Visitor Information Centres
outside the Town only when a brochure exchange arrangement has
been agreed to;
g) Work with the Town and the Orangeville BIA to undertake special
tourism initiatives that support Orangeville’s Tourism Development and
Marketing Plan, including but not limited to: providing support for the
organization of special events, collecting tourism images to be used for
marketing and promotion purposes, assisting with special projects, etc;
h) Field enquiries regarding the Credit Valley Explorer (CVE), provide
assistance with CVE online ticket purchases and explore the potential to
enter into a partnership arrangement to become the CVE
ticket/customer service agent;
i) Guide Town/Tree Sculpture bus tours and/or Heritage/Town walking
tours as requested by Tour Groups;
j) Track and submit annual visitor services activity reports to the
municipality which include the following: number, type (walk-in, phone,
email) and origin of visitor enquiries, purpose of enquiry, referral(s)
made, guided tours conducted, and an overview of all promotional
initiatives and tourism-related activities undertaken;
k) Appoint a representative to participate on the Orangeville Economic
Development Committee and provide regular visitor services updates to
the Committee based on tracking and reporting outlined in (j);
l) Advise the Director of Building for the Town of any Tourism Centre
maintenance required, with such requests to be made in writing;
m) Complete the Town of Orangeville Health and Safety Contractor
Package and follow all Town of Orangeville Health and Safety
Contractor Requirements;
n) Ensure compliance with all health and safety legislation as stipulated
under the Occupational Health and Safety Act, the Industrial
Establishment Regulations and any other Federal, Provincial or
Municipal Health and Safety requirements that apply to the type of work
undertaken;
o) Assume light housekeeping responsibilities in the presentation, public
washroom and boardroom areas of the Tourism Centre as required to
ensure a high public standard between professional cleanings;
p) Obtain and maintain in full force and effect, general liability insurance
issued by an insurance company authorized by law to carry on business
in the Province of Ontario, providing for, without limitation, coverage for
personal injury, public liability and property damage. Such policy shall:
a. have inclusive limits of not less than Two Million Dollars
($2,000,000.00) for injury, loss or damage resulting from any
one occurrence;
b. contain a cross-liability clause endorsement and severability of
interests clause of standard wording;
c. name the Town as an additional insured with respect to any
claim arising out of the obligations under this Agreement.
Page 2 of 5
The Town agrees to:
a) Pay for responsibilities outlined in this Agreement as set out in the budget
enclosed in Schedule “B”;
b) Provide approximately 800 sq. ft. of dedicated office and storage space for
use of Theatre Orangeville within the Tourism Centre, including 2
enclosed offices, 2 open work stations (accommodating 4 staff) and a
storage room, in addition to space for visitor services activities;
c) Provide access to shared/public washrooms, a shared boardroom (to be
booked through Town Hall), and a shared kitchenette;
d) Carry appropriate insurance coverage for the Tourism Centre;
e) Respond to normal maintenance of the Tourism Centre as requested in
writing to the Director of Building for the Town;
f) Assume contractual and financial responsibility for the cleaning and
maintenance of the Tourism Centre;
g) Maintain a comfortable level of heating and air conditioning in the Tourism
Centre;
h) Maintain exterior grounds of the Tourism Centre including landscaping,
gardening and snow clearing;
i) Assume responsibility for major repairs and maintenance to the Tourism
Centre, including, but not limited to such items and heating, air
conditioning, carpeting/tiling, painting, etc;
j) Assume responsibility for the provision and maintenance of furniture for
the boardroom, kitchenette and presentation area of the Tourism Centre.
This agreement shall take effect January 1, 2015 and remain effective until
December 31, 2016.
For: The Corporation of the Town of Orangeville
For: Theatre Orangeville
_______________________
Mayor
________________________
President, Board of Directors
_______________________
Clerk
________________________
General Manager
_______________________
Date
________________________
Date
Page 3 of 5
Schedule A
Orangeville Visitor Services
Hours of Operation
Thursday – Friday
Saturday
Sunday
10 a.m. – 5 p.m.
10 a.m. – 6 p.m.
9 a.m. – 5 p.m.
11 a.m. – 4 p.m.
Centre Closed on Sunday during January and February
Family Day, Easter Monday,
Victoria Day, Canada Day,
Civic Holiday, Labour Day,
Thanksgiving Day
11 a.m. – 5 p.m.
Christmas Day, Boxing Day,
New Year’s Day, Good Friday
Closed
Page 4 of 5
Schedule B
2015 Theatre Orangeville Tourism Budget
Staffing costs: Assumptions: Tourism staff salaries will be in line with Theatre
Orangeville salaries. Benefits include: CPP, EI, Vacation and WSIB.
Position:
Hours/
week
Supervisor
2
Coordinator 3
Officer(s) (4) 47
Total
*WSIB
Weeks/
year
52
52
52
Average
Hourly rate
$22
$17
$12
Base
Benefits Total
$2,290 $265
$2,700 $313
$29,597 $3,427
$2,555
$3,013
$33,024
$38,592
$4,298
* Theatre Orangeville (TOV) is required to hold contractor status with the Town of
Orangeville and as such has to provide WSIB for all TOV employees. The TOV
rate with WSIB is $1.09/100.
Other costs:
General office supplies (including postage)
Liability insurance
Training & Development
Mileage
Total Other costs
Total 2015 Theatre Orangeville Tourism Budget
$2,000
$422
$200
$500
$3,122
$46,012
Page 5 of 5
Report
Reviewed by:
To:
From:
R. John Lackey, P. Eng., Manager of Operations and Development
Meeting Date:
December 16, 2014
Report:
PW-2015-03
Subject:
Amendment to Traffic By-law 78-2005 for Edgewood Valley Phase 1B
Residential Subdivision
Purpose
The purpose of this report is to recommend that Council consider a by-law to amend the
Consolidated Traffic By-law No. 78-2005 to incorporate new regulatory signs in the
Edgewood Valley Phase 1B Residential Subdivision.
As part of the construction of the works and services for subdivisions, developers are
required to install traffic control signs (stop signs) and parking restriction signs (no
parking signs) in developments. The locations of those signs are determined during the
design review process. Stop signs are typically installed at intersections while no
parking signs are typically installed on the side of the road with fire hydrants, thereby
restricting parking to one side of the street to allow access for emergency vehicles.
Administratively, Council is required to pass a by-law to set out the traffic control
specifics to the Consolidated Traffic By-law. The Consolidated Traffic By-law provides
that the parking prohibitions and restrictions come into force when the signs are erected.
As such, the timing of the proposed by-law is appropriate in that the Edgewood Valley
subdivision roads are built and the homes occupied. Traffic control and parking sign
restrictions will apply to Elaine Drive, College Avenue and Courtney Crescent.
Tables to be added to the Schedules of the Traffic By-law listing the traffic control signs
and parking restriction signs for the Edgewood Valley Phase 1B Subdivision will be
prepared and attached as part of the By-law The tables will also be prepared in a
format that is consistent with the current Schedules of the Consolidated Traffic Bylaw.
As such, Staff recommends that Council consider a By-law to amend the Consolidated
Traffic By-law in accordance with details as set out in this report.
Report PW-2015-03
Page 2
Financial Impact
The Developer for the Edgewood Valley Residential Subdivision is required to supply
and install the signs in accordance with the approved subdivision plans and Subdivision
Agreement. Therefore, no adverse financial impact associated with this report is
anticipated.
Vision and Values
This report is in keeping with the Town’s Vision and Values in that it helps the Town
provide a safe and secure environment for its residents and a well maintained
infrastructure.
Recommendation
That Report No. PW-2015-03, dated December 16, 2014, with respect to an
Amendment to Traffic By-law 78-2005 for Edgewood Valley Phase 1B Residential
Subdivision, be received.
And that Council consider a by-law to amend By-law 78-2005, as amended, to
reflect the changes set out in this report for the Edgewood Valley Phase 1B
Residential Subdivision.
*****
Staff would be pleased to answer any questions there might be.
R. John Lackey, P. Eng.,
Manager of Operations and Development
Reviewed by:
Douglas G. Jones, M.E.Sc., P.Eng.
Director of Public Works
Report
Reviewed by:
To:
From:
Meeting Date:
December 16, 2014
Report:
PW-2015-01
Subject:
Agreement for Winter Maintenance of GO Transit – Metrolinx Bus
Stops, Various Locations
Purpose
The purpose of this report is to recommend that Council consider a by-law authorizing
the Mayor and Clerk to sign a one year agreement for winter maintenance for the 2014 2015 season for various transit stops for GO Transit – Metrolinx in the Town of
Orangeville.
Background
Since 2007, GO Transit has been providing important transportation services to the
residents of Orangeville. On a regular base, the GO Transit bus routes through the
Town making numerous stops. In 2014, GO Transit improved a number of their existing
bus stops to better serve their ridership and to provide full pedestrian accessibility
features. These features included concrete platforms and a bus shelter. The on-street
bus stop improvements were completed in October, 2014. Subsequent to the
completion of the bus stop improvements, GO Transit - Metrolinx approached Public
Works about winter control maintenance services for the winter season of 2014 - 2015
at three (3) of the reconstructed bus stops.
Discussion
GO Transit as part of their on-going bus route improvements, recently constructed new
concrete pads at three of their on-street stops in the Town of Orangeville. The three
locations are the stops at Blind Line and Hansen Boulevard, West Broadway and
Banting Drive and East Broadway and Fourth Street. The concrete pads were installed
to facilitate the ease of accessibility, making the bus stops barrier free. A “clear
accessible area” is needed to accommodate the deployment of bus lift devices plus roll
off/roll on areas for wheeled mobility aids. The three stops identified are currently used
Report PW-2015-01
Page 2
solely by GO Transit and do not serve as stops for Orangeville Transit. The stops are
however an integral part of the Town’s sidewalk system.
Under its winter control maintenance program, the Town of Orangeville currently
provides winter maintenance for the sidewalk areas adjacent to the new GO Transit
stops. Given that the on-street stops do not coincide with our Transit system bus stops,
Operations Staff would be required to monitor and maintain as additional locations,
should Council decide to provide winter control services. GO Transit – Metrolinx has
asked the Town Operations Staff to consider winter maintenance on the three identified
bus stops. Costs for winter control were determined and are as follows:
Snow Clearing (> 50 mm)
$375 per event per site
Salting & Sanding only (based on lump sum)
$ 50 per event per site
Given the size of the stops it is anticipated that winter maintenance of the three
locations would be approximately ½ hr per site per event. The unit rates have been
provided to GO Transit - Metrolinx and they are accepting of the unit rates as well as the
conditions set out in our winter control policies.
A review by Public Works has also determined that operations have the necessary staff
and equipment to undertake the anticipated winter control work at the three GO Transit
Stops. Given the integrated nature of the bus stop locations and our sidewalk system, it
is also considered reasonable to undertake winter control maintenance or both at the
same time. The winter maintenance control will conclude on April 30, 2015. As Public
Works foresee no issues with the arrangement of winter maintenance at the various
locations and entering into an agreement with GO Transit - Metrolinx that results in
additional revenue, staff recommends that Council authorize the Mayor and Clerk to
sign an agreement for winter maintenance with GO Transit – Metrolinx for the 2014 2015 winter season. Future winter maintenance with Metrolinx beyond the 2014 - 2015
season will be evaluated by Public Works following a review of this initial one-year
agreement.
Financial Impact
The agreement requires GO Transit - Metrolinx to pay for winter maintenance on an
event basis at the unit rates as set out in this report. Accordingly, winter maintenance
for the various on-street bus stop locations will be a source of revenue for the Town of
Orangeville. There will be a positive financial impact on the Town of Orangeville.
Vision and Values
This report is consistent with the Town’s Vision and Values statement in that it spends
taxpayers’ money wisely, a barrier free community and provides for a safe and secure
environment.
Report PW-2015-01
Page 3
Recommendation
That Report No. PW-2015-01 dated December 16, 2014 with respect to Agreement
for Winter Maintenance of GO Transit – Metrolinx Bus Stops, Various Locations,
be received;
And That Council consider a by-law authorizing the Mayor and Clerk to sign an
agreement with GO Transit - Metrolinx to undertake winter maintenance control
for a one-year period, ending April 30, 2015 at various locations in the Town of
Orangeville.
*****
Reviewed by:
Report
Reviewed by:
To:
From:
Meeting Date:
December 16, 2014
Report:
PW-2015-02
Subject:
Agreement for Winter Maintenance of Wellington-Dufferin-Guelph
Health Unit Parking Lot, 174 Broadway
Purpose
the Mayor and Clerk to sign a one year agreement for winter maintenance for the 2014 2015 season for the Wellington-Dufferin-Guelph Health Unit (WDGHU) parking lot,
located at 174 Broadway in the Town of Orangeville.
Background
At its meeting on June 11, 2014, Council received Report No. BB-2014-05 which
summarized construction costs for the parking lots at 172 and 174 Broadway. The cost
of the works were equally shared by the Town and the WDGHU. The parking lot
reconstruction works were completed in September 2014. Subsequent to the
completion of the parking lot construction, the WDGHU approached Building and By-law
about winter control maintenance services for the 2014 - 2015 winter season of the
newly constructed parking lot at 174 Broadway.
Discussion
With the recent re-development of 174 Broadway and the reconstruction of its
associated parking lot, the parking lots of 172 and 174 Broadway have become one
integral parking lot area. Under its winter control maintenance program, the Town of
Orangeville currently provides winter maintenance for the Town owned portion of the
parking lot area at 172 Broadway. The WDGHU asked if the Town Operations Staff
would consider winter maintenance on the parking lot portion of the WDGHU, 174
Broadway. Costs for winter control were determined and are as follows:
Report PW-2015-02
Page 2
Ploughing of snow (50 mm to 125 mm)
$100 per hour
Ploughing of snow (> 125 mm)
$150 per hour
Snow Removal (based on a lump sum removal cost)
$200 per removal
Salting & Sanding only (based on lump sum)
$ 90 per event
Given the size of the WDGHU lot, it is anticipated that winter maintenance of the lot at
174 Broadway will take approximately ½ hr to 1 hour per event. The unit rates have
been provided to the WDGHU and they are accepting of the unit rates as well as the
conditions set out in our winter control policies.
The winter maintenance activities have also been reviewed by Public Works.
Operations have the necessary staff and equipment to undertake the anticipated winter
control work. Given the integrated nature of the two parking lots, it is also considered
reasonable to undertake winter control maintenance at both lots at the same time. The
winter maintenance agreement will conclude on April 30, 2015. As Public Works and
Building and By-Law foresee no issues with the arrangement of winter maintenance at
172 and 174 Broadway and entering into an agreement with the WDGHU that results in
additional revenue, staff recommend that Council authorize the Mayor and Clerk to sign
an agreement for winter maintenance with the WDGHU. Future winter maintenance
with WDGHU beyond the 2014 - 2015 winter season will be evaluated by Public Works
following a review of this initial one-year agreement.
Financial Impact
The agreement requires the Wellington-Dufferin-Guelph Health Unit to pay for winter
maintenance on an event basis at the unit rates as set out in this report. Accordingly
winter maintenance for the parking lot at 174 Broadway will be a source of revenue for
the Town of Orangeville. There will be a positive financial impact on the Town of
Orangeville.
Vision and Values
taxpayers’ money wisely and provides for a safe and secure environment.
Recommendation
That Report No. PW-2015-02 dated December 16, 2014 with respect to an
Agreement for Winter Maintenance of Wellington-Dufferin-Guelph Health Unit
Parking Lot, 174 Broadway, be received;
agreement with the Wellington-Dufferin-Guelph Health Unit to undertaken winter
maintenance control for a one-year period, ending April 30, 2015 at 174 Broadway
in the Town of Orangeville.
Report PW-2015-02
Page 3
*****
Reviewed by:
Vern Douglas, CBCO
Director of Building & By-Law Enforcement
Reviewed by:
To:
From:
Sheila Duncan, Communications Manager
Date:
January 5, 2015
Report:
CO-2015-01
Subject:
Town Page/Corporate Advertising
Purpose
The Town’s goal is to co-ordinate its advertising, realize savings and efficiencies, and
maximize exposure of corporate communications. This report outlines options for the
placement of print media advertising.
The cost of advertising in print media has risen in recent years, and over time, the size
of the actual pages in each of the regular news media publications has been reduced.
The Town’s accessibility practices for website documents also carries over into
newspaper advertising with the use of larger font sizes – resulting in larger ad sizes.
Those factors, combined with an increased use of print advertising by Town
departments and services, have led to higher advertising expenditures for the
corporation.
The total cost for corporate advertising in 2013, in the two local newspapers, was
$86,068 – 69 percent ($59,323) of which was for Town Pages in the Communications
budget. It should be noted here that an additional $9,265 was expended with Snapd
Dufferin – a monthly publication; $5,932 was expended on ads in eight external
publications for economic development and tourism; and a minimal amount was
expended with In Our Space magazine and Niagara Escarpment Views, primarily for
wedding services offered by the Town.
The co-ordination of all Town advertising would realize efficiencies while maximizing
exposure of corporate communications. A new communication channel is entering the
mix in 2015 with the CRTC approval of an Orangeville radio station, 101.5 FM, that will
commence commercial operations early in the year and staff will consider the potential
for that avenue of advertising in 2015.
While the print media advertising expenditures may vary from year to year, the need is
clear. Previous website surveys have seen respondents indicate a high reliance on local
newspapers and the municipal website for information about programs, services and
news. The current age-friendly initiative survey has provided additional support for the
value of print media advertising. More than 54 percent of respondents to the survey
(geared towards people aged 55+) said they obtain their information through print media
advertising and 46 percent through online and digital media. A total of 84 percent of
respondents said they feel they are informed about community events.
The majority of the Town’s advertising appears as part of Orangeville’s “Town Page”, a
regularly scheduled page or pages of advertising that typically appears every other
week, alternating between the two mainstream print media outlets in Orangeville – the
Banner and Citizen – as co-ordinated and designed by the Town’s Communications
office. That frequency necessitates some departments placing standalone ads, as
needed, separate from the Town Page.
A Request for Proposals (RFP) was issued in November to solicit competitive pricing for
the Town Page and additional print advertising for a one-year period with the option to
renew for a further one-year period. The RFP was issued to the Orangeville Banner and
the Orangeville Citizen and both local newspapers submitted proposals. A staff team
evaluated the submissions based on the matrix included in the RFP and the details,
pricing and evaluation scoring of three options are provided below:
1.
2.
3.
Town Page to be published on a weekly basis with consistent placement for 50
weeks of the year (one page in Citizen, two pages in Banner)
Town Page to be published every two weeks in one publication with consistent
placement
Town Page to be published every two weeks, alternating the Town Page between
the publications (status quo).
Options
1. Weekly
Town Page
Criteria
Banner
Weekly/Annual
Price
$1904.20/$95,210
Circulation 23,289 (Thurs.)
Placement No guarantee
Colour
Included
Points
Price
$1904.20/$95,210
Circulation 23,289
Placement No guarantee
24.4
10
15
Total
2. Every other
week in
same
Page 2
5.5
10
15
10
40.5
Citizen
Weekly/Annual
$1008/$50,400
17,954
Page 3
Included
Points
$1260/$63,000
17,954
No guarantee
50
7.7
15
50
7.7
30
10
97.7
publication
Total
Colour
Included
3. Every other
week,
alternating
between two
publications
Total
Price
Circulation
Placement
Colour
$1904.20/$95,210
23,289
No guarantee
Included
10
59.4
37
10
15
10
72
50% off
5
77.7
$1512/$75,600
17,954
No guarantee
No discount
($250 per page)
50
7.7
15
0
72.7
Value Added Items
The Citizen has added extra value to option one by offering free insertion of flyers twice
during the term of the contract and links from the Town Page on the Citizen’s website to
the Town of Orangeville website.
Additional Corporate Advertising
The Banner has offered a rate of 61 cents per agate line (14 agate lines to an inch) for
additional ads and included full process colour with this price.
The Citizen has offered a rate of 42 cents per agate line under option 1, a rate of .53
cents per agate line under option 2, and a rate of 63 cents per agate line under option 3.
Colour would be added, at no charge, under option 1, or 40 percent off on additional
ads if option 2 is chosen, or 25 percent off under option 3.
Financial Impact
The proposed Town Page line item, in the draft 2015 budget, is $76,320 (including
taxes) based on escalating use and print prices. In 2013 and 2014, the actual Town
Page expenditure was $60,000 and $68,000 respectively. The amount of savings to be
realized depends on the option selected.
The Citizen’s response to option 1 offers increased frequency of advertising, the best
guaranteed placement, and the best price at $50,400 plus tax, a cost savings from the
current expenditure.
Page 3
The Citizen also offers a 40 percent discount on additional corporate advertising for all
departments. To put the value of additional advertising in perspective, the Town spent
$26,745 in additional advertising with the Banner and Citizen in 2013.
The Option 1 proposal from the Citizen realizes approximately $18,000 in savings from
the current expenditure and doubles the exposure. In addition, it should allow the Town
to consolidate the majority of its advertising on the weekly Town page, with potential
corporate savings across all departments for stand-alone ads. There may still be
occasions when stand-alone advertisements are necessary and the Citizen Option 1
proposal offers a 40 percent discount on those ads.
Vision and Values
As a major promotion and communication tool for Orangeville, the Town Page and other
print advertising by the corporation encourages community involvement and spends
taxpayers’ money wisely and responsibly. Print advertising results in revenue from user
pay programs, supports arts and culture programs, and encourages business growth
(through Economic Development programs), and promotes tourism.
Recommendation
That report CO-2015-01 dated January 5, 2015 regarding the Town Page and
corporate print advertising be received;
And that Council approve a contract with the Orangeville Citizen as detailed in
Option 1, for the publication of a weekly Town Page and for additional corporate
advertising, as deemed necessary by the Town;
And that the Mayor and Clerk be authorized to sign the contract with the
Orangeville Citizen and any related documents.
Prepared by,
Susan Greatrix,
Clerk
Sheila Duncan,
Communications Manager
Page 4
Council Chambers
87 Broadway, Orangeville, Ontario
Minutes
Finance and Administration Committee
Budget Meeting
December 15, 2014 – 8:42 p.m.
Members Present
Mayor J. Williams
Deputy Mayor W. Maycock
Councillors:
S. Bradley
N. Garisto
D. Kidd
S. Wilson
Absent:
Councillor
G. Campbell
(Notice)
Staff Present
Mr. R. Schwarzer, CAO
Ms. S. Greatrix, Clerk
Mr. E. Brennan, Director of Parks and Recreation
Mr. V. Douglas, Director of Building & By-law Enforcement
Ms. D. Fraser, Chief Librarian
Mr. D. Jones, Director, Public Works
Chief A. Macintosh, Orangeville Fire Department
Mr. B. Parrott, Treasurer
Ms. N. Tuckett, Director of Economic Development, Planning and Innovation
Ms. J. Gohn, Manager, Human Resources
Ms. Karen Mills, Deputy Treasurer
Ms. R. Phillips, Manager, Economic Development
Ms. Brittany Kelly, Communications
Finance and Administration Committee
Minutes
Page 2
December 15, 2014
Call to Order
The Chair, Councillor Garisto, called the meeting to order at 8:42 p.m.
Disclosure of (Direct or Indirect) Pecuniary Interest
None
2015 Budget Presentation
Mr. B. Parrott, Treasurer, presented an overview of the proposed 2015 budget.
Deputy Mayor Maycock requested that copies of the presentation slides be
provided to Council.
Adjournment
1
Seconded by Mayor Williams
That the meeting adjourn. (9:07 p.m.).
Carried.
___________________________
Councillor Nick Garisto, Chair
________________________________
Town of Orangeville
Municipal Building
Council Chambers
87 Broadway
Orangeville, Ontario
Minutes of a Meeting of the
held on December 3, 2014
Members Present:
Councillor J. Williams
Mr. G. Bennington
Ms. L. Masters
Mr. H. Murray
Staff Present:
Ms. S. Lankheit, Secretary Treasurer
. Ms. S. Little, Planner
Member Absent:
Mr. S. Ceolin
1.
Call to Order
The meeting was called to order at 7:00 p.m. by the Chair, Councillor Jeremy
Williams.
2.
Disclosure of Interest
3.
Minutes of Meeting
The minutes of a meeting of the Committee of Adjustment held on November 5,
Moved by Stephen Ceolin
Seconded by Hiedi Murray
That the minutes of a meeting of the Committee of Adjustment held on
November 5, 2014, be adopted as amended.
Carried.
Page 2 of 4
4.
Statutory Public Meeting
4.1.
In the matter of an application by Raymond and Elizabeth Carbery for a minor
variance to Zoning By-law 22-90, as amended, on property described as Lot 6,
Block 7, Plan 212, municipally known as 63 Zina Street, in the Town of
Orangeville, in the County of Dufferin, under the provisions of Section 45 of the
Planning Act, R.S.O. 1990, c. P.13, as amended. The subject property is zoned
“Residential Second Density (R2) Zone.” File A-17/14
Explanatory Note:
The applicants are requesting a minor variance to permit a second driveway in
the side yard.
4.1.1. A report from Ms. N. Tuckett, Director of Economic Development, Planning and
Innovation, dated November 25, 2014.
4.1.2. A report from Mr. R. J. Lackey, Manager of Operations and Development, dated
November 24, 2014.
The Chair asked if anyone wished to speak in support of the application.
The applicant, Mr. Raymond Carbery, was in attendance to respond to questions.
The Chair asked if anyone wished to speak in opposition to the application. No
one spoke in opposition to the application.
That the following reports be received:
-
Ms. N. Tuckett, Director of Economic Development, Planning and
Mr. R. J. Lackey, Manager of Operations and Development, dated
November 24, 2014.
And that the application by Raymond and Elizabeth Carbery for a minor
variance to Zoning By-law 22-90, as amended, on property described as Lot
6, Block 7, Plan 212, municipally known as 63 Zina Street, in the Town of
Orangeville, in the County of Dufferin, under the provisions of Section 45 of
the Planning Act, R.S.O. 1990, c. P.13, as amended, be received;
And that the request for a minor variance to permit a second driveway in
the side yard with a maximum width of 6 metres, be approved.
Carried.
Page 3 of 4
4.2.
In the matter of an application by Wendy Tumber for a minor variance to Zoning
By-law 22-90, as amended, on property described as Lot 7, Plan 82, municipally
known as 6 Stoney Crescent, in the Town of Orangeville, in the County of
Dufferin, under the provisions of Section 45 of the Planning Act, R.S.O. 1990, c.
P.13, as amended. The subject property is zoned “Residential Second Density
(R2) Zone.” File A-18/14
Explanatory Note:
The applicant is requesting a minor variance to reduce the minimum required
interior side-yard setback from1.2 metres to 0.15 metres to construct an attached
carport
November 24, 2014.
4.2.3. Photographs submitted by Ms. Wendy Tumber.
The applicant, Ms. Wendy Tumber, was in attendance to respond to questions.
Moved by Hiedi Murray
Seconded by Grant Bennington
That the following reports and correspondence be received:
-
November 24, 2014.
Photographs submitted by Ms. Wendy Tumber
And that the application by Wendy Tumber for a minor variance to Zoning
By-law 22-90, as amended, on property described as Lot 7, Plan 82,
municipally known as 6 Stoney Crescent, in the Town of Orangeville, in the
County of Dufferin, under the provisions of Section 45 of the Planning Act,
R.S.O. 1990, c. P.13, as amended, be received;
And that the request for a minor variance to reduce the minimum required
interior side-yard setback from1.2 metres to 0.15 metres to construct an
attached carport, be approved.
Page 4 of 4
Carried.
5.
Other Business
Schedule of meeting dates for 2015, was presented.
That the schedule of meeting dates for 2015, be approved.
Carried.
6.
Date of Next Meeting
The next meeting is scheduled for January 7, 2015.
7.
Adjournment
That the meeting be adjourned. (7:12 p.m.)
Carried.
___________________
Chair
______________________
Secretary-Treasurer
Board Room
Police Building
390 C Line
4:30 p.m.
Minutes of the Regular Meeting of
The Orangeville Police Services Board
August 11, 2014
Members Present:
Staff Present:
Cynthia Rayburn, Chair
Mayor Rob Adams
Joanne Jordan
Ken Krakar
Chief J. Tomei
Deputy Chief Wayne Kalinski
J. Glazier
J. Gohn
Regrets
Deputy Mayor Warren Maycock
Minutes
The minutes of the last Regular Meeting of the Orangeville Police Services Board,
held on July 14, 2014, were presented.
43-14
Moved by Joanne Jordan
Seconded by Rob Adams
That the minutes of the last Regular Meeting of the Orangeville Police Services
Board, held on July 14, 2014, be received.
Carried.
Accounts and Financial Statements
None.
Delegations
The Deputy Chief advised that Constable Scott Davis would like to speak to the
Board. Constable Davis was introduced to new Board member Ken Krakar and
thanked the Board for having him.
Constable Davis stated he is here as a member of the Orangeville Police
Association. It came to his attention that the President of the Association was
attending at Orangeville Council tonight to discuss the costs associated with the
2
August 11, 2014
death of Adam Sprague. Constable Davis advised that the President is making the
presentation without the consent of the Association as a whole. Constable Davis
has spoken with many members of the Association and most were not aware of this
presentation. He is concerned and embarrassed that this is happening without the
knowledge and direction of the Association.
Constable Davis does not know how this will be remedied at the Association end
but feels the process of going through the Association was circumvented in order to
have this presentation.
Constable Davis advised that the Association is being kept in the dark. Some
officers e-mailed the President of the Association today asking him not to attend at
Council and their requests went unanswered. Constable Davis advised that subject
to Board approval, it is his intention to attend at Council this evening and give the
same message. The Mayor stated that he appreciates Constable Davis being here
and it is good to know that the hard working men and women of the force are not
part of this. He doesn’t feel this being dragged into the public benefits anyone. The
Mayor has attended an Association meeting to try to extend an olive branch to no
avail. He advised that everyone is welcome at Council meetings and the public can
judge what is reasonable and fair.
The Chair thanked Constable Davis for attending the meeting and asked if there
were any questions for Constable Davis.
The Chief thanked Constable Davis for attending and advised it takes a lot of
courage to do what he is doing.
Constable Davis replied it’s about doing the right thing and the right thing isn’t
happening.
The Deputy Chief advised we have a lot of newer officers who are afraid to speak
out but he feels doing the right thing is the mutual feeling within the building.
The Mayor stated that 88% of our budget is wages. Legal fees are less than 1%
and the inquest fees are covered by our insurance policy. This doesn’t reflect well
on anyone. We need to put these things behind us and turn the public relations
around. He added he is shocked that the President is going to Council when it’s
this Board that has authorization, not Council. Constable Davis then left the
meeting.
Correspondence
E-mail received from the Township of Georgian Bluffs re: support of motion.
3
August 11, 2014
Reports
None.
New Business
None.
Adjournment to In-Camera Meeting
The open meeting then resumed.
In-Camera Minutes
The minutes of the last In-Camera Regular Meeting of the Orangeville Police
Services Board, held on July 14, 2014, were presented.
44-14
Moved by Ken Krakar
Seconded by Joanne Jordan
That the minutes of the last In-Camera Regular Meeting of the Orangeville Police
Services Board, held on July 14, 2014, be received.
Carried.
45-14
Moved by Rob Adams
Seconded by Ken Krakar
That the correspondence from the Chief, as presented in the in-camera session, be
received.
Adjournment
46-14
Carried.
Moved by Rob Adams
And That the date of the next regularly-scheduled meeting of the Orangeville
Police Services Board be held on September 8, 2014 at 4:30 p.m. in the
Boardroom, Police Offices.
Carried.
…………………………………………
Chair
………………………………………
Secretary
Board Room
Police Building
390 C Line
4:30 p.m.
September 8, 2014
Members Present:
Staff Present:
Mayor Rob Adams (In-Camera portion)
Joanne Jordan
Ken Krakar
J. Glazier
J. Gohn
Regrets
Chief J. Tomei and Deputy Chief W. Kalinski
Minutes
held on August 11, 2014, were presented.
47-14
Moved by Warren Maycock
Board, held on August 11, 2014, be received.
Carried.
A list of accounts for the months of December, 2013, June, 2014 and July, 2014
was presented.
48-14
Moved by Ken Krakar
That the list of accounts for the months of December, 2013 June, 2014 and July,
2014, be received.
Carried.
2
September 8, 2014
Delegations
None.
Correspondence
5.1
49-14
Letter received from Crime Stoppers re: invitation for Annual Crime Stoppers
Fundraising Dinner and Silent Auction.
That correspondence item 5.1, as presented, be received.
Carried.
Reports
None.
New Business
None.
In-Camera Minutes
Services Board, held on August 11, 2014, were presented.
50-14
Services Board, held on August 11, 2014, be received.
Carried.
51-14
Moved by Rob Adams
Seconded by Warren Maycock
That the Chair will investigate the personnel matter as discussed in the in-camera
session.
Carried.
3
September 8, 2014
Adjournment
52-14
Moved by Ken Krakar
Police Services Board be held the week of October 6th, 2014 (to be confirmed) at
4:30 p.m. in the Boardroom, Police Offices.
Carried.
…………………………………………
Chair
………………………………………
Secretary
Upper Board Room
Town Hall
87 Broadway
5:30 p.m.
October 9, 2014
Members Present:
Staff Present:
Mayor Rob Adams
Ken Krakar
Chief Joe Tomei
Deputy Chief Wayne Kalinski
J. Glazier
J. Gohn
M. Archer
Regrets
Joanne Jordan
The Chair called the meeting to order and thanked the Chief for his years of
service. The Mayor added that the Chief had done a tremendous job and thanked
him as well. The Board offered the Chief their congratulations on his retirement
and thanked him for his hard work and dedication to the Orangeville Police Service.
Minutes
held on September 8, 2014, were presented.
53-14
Seconded by Rob Adams
Board, held on September 8, 2014, be received.
Carried.
A list of accounts for the month of August, 2014 was presented.
54-14
Moved by Rob Adams
That the list of accounts for the month of August, 2014, be received.
Carried.
2
October 9, 2014
Delegations
None.
Correspondence
55-14
5.1
E-Mail received from OAPSB Zone 5 re: Funding Cutbacks for the Bruce
Grey Perth Victim Services.
5.2
E-Mail received from the OAPSB re: provincial appointments.
Moved by Rob Adams
That correspondence items 5.1 and 5.2, as presented, be received.
Carried.
Reports
6.1
Report received from the Chief re: the Adam Sprague Inquest
Recommendations.
The Chair introduced Mary Lou Archer to the Board and explained that Mary Lou
had been working hard to ensure we were in compliance with the recommendations
that came out of the Coroner’s Inquest. Discussion ensued regarding the
recommendations and Mary Lou advised that an auditing process is in place to
ensure we are always in compliance. The Chair thanked Mary Lou for attending
the meeting and Mary Lou left the meeting.
56-14
Moved by Rob Adams
That report number 6.1, as presented, be received.
Carried.
New Business
None.
3
October 9, 2014
In-Camera Minutes
Services Board, held on September 8, 2014, were presented.
57-14
Services Board, held on September 8, 2014, be received.
Carried.
58-14
That J. Gohn will respond to the Association as discussed during the in-camera
session.
Carried.
59-14
Moved by Rob Adams
That the Chair is authorized to continue negotiations and sign the contract with the
Deputy Chief for an offer of employment as Chief of Police with the Orangeville
Police Service pending the receipt of the letter of retirement from the current Chief,
be received.
Carried.
Adjournment
60-14
Police Services Board be held on December 8, 2014 at 4:30 p.m. in the Boardroom,
Police Offices.
Carried.
…………………………………………
Chair
………………………………………
Secretary
1
Minutes
Orangeville Sustainability Action Team (OSAT) Committee
Lower Committee Room, Municipal Offices, 87 Broadway
Tuesday, November 11, 2014 – 7:00 p.m.
In Attendance
Sylvia Bradley
Jessica Gut
Mark Whitcombe
Chris De Castro
Guests
Karen Morrison
Chris Broom
Sharmaine Croydon
Jeff Lemon
Regrets
Greg MacNaughton
Gary Skinn
Staff Present
Betty Ann Lusk
Please Note: Highlighted items require follow up at the next committee meeting. Please
review, and if it is your item, be prepared to speak to it at the next meeting.
1.
Call to Order
Meeting called to order at 7:03 p.m.
2.
Disclosure – none declared.
3.
Delegations and Presentations
Representatives of the Headwaters Communities in Action (HCIA) Trails Working
Group, Ms. Karen Morrison and Mr. Chris Broom gave a presentation to committee
members on the proposed Bicycle Friendly Orangeville project. They introduced
themselves as a not-for-profit organization who has established a Trails Working Group
to focus on building safe bicycling routes in Dufferin County. Several initiatives have
already been undertaken including a CAN-BIKE instructors program, a Kid’s Bike
Festival that provided bike care and bike safety education to youth and their parents, as
well as participation in the 2013 Dufferin County Trail audit.
Mr. Broom said that Orangeville trails were not included in the audit and that HCIA
would like to work with the Town of Orangeville to seek funding from the Ontario Sport
and Recreation Communities Fund (OSRCF). He said Orangeville could be eligible for a
Bicycle Friendly Community award by following the ‘Share the Road Coalition’
guidelines. The benefits to Orangeville would be increased cycling tourism, as well as
safer roads for community cyclers fostering an active living lifestyle. To meet ‘Share the
Road’ designation Orangeville would follow the five essential E’s; Engineering,
Education, Encouragement, Enforcement and Evaluation/Planning.
Orangeville Sustainability Action Team Meeting – November 11, 2014
2
The HCIA Trails Working Group is requesting a partnership with the Town to embrace
this initiative, and to assist in the OSRCF grant application. Ms. Morrison and Mr. Broom
met with Orangeville Parks and Recreation, Public Works, and Economic Development,
Planning and Innovation staff to discuss procuring partnering funding totaling $5,000 for
the application submission. This financial commitment would give access to $50,000
cash and $50,000 in-kind funding for a two year project. It was suggested that OSAT
and the other Town departments could partner in covering the $5,000 with small
financial impact. They identified the Optimist Club Bike Roadeo, Monora Park Bike Fest
and workshop events by Cycling Elements as ‘in kind’ contributions supporting the
application. They were optimistic that cycling would be expanded in the Parks and
Recreation Trails Master Plan and that bicycle route signage could be included in the
Way-finding Plan.
Councillor Bradley said that one of the biggest obstacles in Orangeville is that parents
do not feel the streets are safe and do not allow children to walk or cycle, hence driving
their kids everywhere. Mr. Broom gave the example that Peterborough has encouraged
safe cycling by allowing cycling on sidewalks and providing special info sessions
regarding safe routes. It was suggested Orangeville Police Services and OPP could
support safe cycling by enhanced driver education to share the road with pedestrians
and cyclists.
Mr. Jeff Lemon has researched other communities and noticed Orangeville is behind
other areas such as Peterborough, Blue Mountain and Guelph in developing active
transportation.
Mr. Broom will ask for letters of support at Council to proceed with the grant application
due in February 2015. Mr. Mark Whitcombe stated that due to a new Council, new
committees and the budget process it would be difficult for OSAT to give a solid
commitment at this meeting within that time frame. Councillor Bradley asked if OSAT
would be invited to sit on a sub-committee; if this would be a pilot project or encompass
all of Orangeville; and who the coordinator for the project would work for. Mr. Broom
said other towns have applied to do pilot projects and that long term commitment has
been necessary.
4. Minutes
Motion: “That the minutes of the October 14, 2014 meeting be adopted.
Moved by Mr. Chris De Castro
Carried.
5. Business Arising from Minutes
Ms. Jessica Gut has not contacted 2014 garden plot users to remind them of year end
maintenance duties at the community garden.
3
6. Items for Discussion - Subcommittee Reports
Community Gardens
Ms. Gut will send an email reminding everyone about year-end maintenance. Councillor
Bradley said that Gary Skinn held a clean-up and winterizing day at the community
gardens but nobody participated. Mr. Skinn is looking for more help and additional
mulch. Councillor Bradley will get the required mulch.
Transportation
Mr. Lemon gave several examples of ways to promote active transportation recognizing
World Car-free day on September 22, proposed a proclamation of an Orangeville ‘bike
month’ in May, a ‘bike to work week’, and inclusion in a sustainability plan or the Master
Trail Plan. Good info can be found on the Guelph or Blue Mountain and Cambridge
websites. Mr. Lemon said e-bike legislation will be an issue as their popularity will
require a distinction between being a bicycle or motorcycle using roads and trails.
In light of the Bicycle Friendly Orangeville project information, the committee discussed
existing bike routes in Orangeville. Some new streets have designated bike lanes
(Hansen Boulevard) and it was advised that many of the paved trails (Amelia Street and
C Line) in Orangeville permit bicycle use. Councillor Bradley said there were probably
many easy things the committee could do to designate cycling trails with painted icons
to expand existing bicycle routes. Councillor Bradley asked Mr. Lemon to identify trails
or streets that OSAT could easily mark as safe bicycle routes and report a summary at
the next meeting.
Toronto transit has recently decommissioned their bike carriers on transit bus services.
Mr. Lemon asked if there was a possibility that Orangeville buses could get some of
those racks or if they would even fit on the Orangeville buses. Councillor Bradley will
enquire about getting bicycle racks from Toronto transit.
Conservation – no report
Urban Forestry
Mr. Whitcombe reported that on the November 2nd tree planting day there were four
volunteers from Orangeville (OSAT) and six associates of Mr. Steve Ott from Brampton.
Mr. Kevin Barry from Parks and Recreation arranged to have a front end loader
available which was much appreciated. The trees were of excellent quality and carefully
planted between 9 a.m. to 3:30 p.m. Mr. Ott will return on November 15th to spread
mulch and wrap trees in burlap.
In appreciation for assistance with the fall tree planting event Councillor Bradley
suggested that OSAT could make Baby Tree donations on the behalf of Danya Stalder’s
expected baby, and Mr. Ott’s child. Theatre tickets have been requested for all of the
helpers on Mr. Ott’s team.
4
Mr. Whitcombe gave an account of the gator bag program and he has collected many of
the 40 bags that were distributed so they can be re-paired and re-distributed next year.
He said the trees located where residents embraced the program were all healthy. The
people who did not embrace the program had unhealthy trees and some had
complained about hose and water consumption expenses. Councillor Bradley asked if
OSAT should purchase more gator bags siting 240 ash tree replacements. Mr.
Whitcombe will contact Sarah Pihel at Public Works for a cost analyses for tree planting
and keeping them alive vs. tree replacements.
Councillor Bradley asked Ms. Betty Ann Lusk to provide an up-to-date summary of the
OSAT budget to next meeting.
7. New Business
East Entrance Tree Planting – addressed under Urban Forestry discussion.
Cycling/Active Transportation –discussed under Transportation
Councillor Bradley reminded OSAT members that they are invited to attend the
Volunteer Appreciation Night on Monday, November 24th at 7:00 p.m. in the Banquet
Hall at Tony Rose Memorial Sports Centre.
New committees will be established when the new Council is formed. Committee
members are reminded that new and re-applications will be required.
8. Next Meeting
The next meeting is scheduled for December 9, 2014 at 7:00 p.m. in the Lower
Committee Room.
9. Adjournment
Motion: “That the meeting be adjourned at 8:30 p.m.”
Moved by Mr. Whitcombe
_____________________
Chairperson
Carried.
__________________________
Betty Ann Lusk,
Committee Administrator
Alternate formats are available upon request. Please contact info@orangeville.ca
or call 1-519-941-0440 Ext. 2259 if you require a different format.
By-law Number___________
A by-law to confirm the proceedings of the Corporation
of the Town of Orangeville at its meeting held on
December 15, 2014.
Whereas Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipal corporation shall be exercised by its council;
And whereas Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
Be it therefore enacted by the municipal Council of The Corporation of the Town of
Orangeville as follows:
1.
That all actions of the Council of The Corporation of the Town of Orangeville at
its meeting held on December 15, 2014, with respect to every report, motion, bylaw, or other action passed and taken by the Council, including the exercise of
natural person powers, are hereby adopted, ratified and confirmed as if all such
proceedings were expressly embodied in this or a separate by-law.
2.
That the Mayor and Clerk are authorized and directed to do all the things
necessary to give effect to the action of the Council of The Corporation of the
Town of Orangeville referred to in the preceding section.
3.
That the Mayor and the Clerk are authorized and directed to execute all
documents necessary in that behalf and to affix thereto the seal of The
Corporation of the Town of Orangeville.
Passed in open Council this 12th day of January, 2015.
_________________________
_________________________
By-law Number ________
A by-law to provide for the levy and collection of rates or
levies for the Town of Orangeville for the interim levy for the
year 2015 and to provide for the mailing of notices demanding
payment of taxes for the interim levy for the year 2015.
Whereas section 317(1) of the Municipal Act, S.O. 2001, c.25, as amended, provides for
interim tax levies:
Be it therefore enacted by the Municipal Council of the Corporation of the Town of
1.
That the interim tax levy for 2015 shall equal but not exceed 50% of the total
amount of taxes levied on each property in the Town of Orangeville for
municipal and school purposes levied on each property for the previous year.
2.
That for purposes of the preceding calculation, if any taxes for municipal and
school purposes were levied on a property for only part of the previous year
because assessment was added to the collector’s roll during the year, an
amount shall be added equal to the additional taxes that would have been
levied on the property if the taxes for municipal and school purposes had been
levied for the entire year.
3.
That the taxes shall be payable in two installments as follows for all property
classes :
February 25th, 2015
April 27th, 2015
That to any installment or any part of any installment of rates, taxes and assessments
not paid on the due date, a penalty shall be added of one and one quarter (1.25) per
cent per annum on the first day of default and on the first day of each calendar month
thereafter in which default continues, as set out in the Municipal Act.
4.
That the Treasurer for the Town of Orangeville is hereby authorized to mail or
cause to be mailed, the notice specifying the amount of taxes payable by any
person liable for taxes, to the address of the person or persons to whom such
notice is required.
5.
That taxes are payable at the Municipal Offices, 87 Broadway, Orangeville,
Ontario, L9W 1K1
________________________
________________________
By-law Number
A by-law to authorize a letter of agreement with the Ministry of
Transportation under the Dedicated Gas Tax Funds for Public
Transportation Program.
Whereas the Provincial Government has made a commitment to provide funding under
the Dedicated Gas Tax Funds for Public Transportation Program;
And whereas the Corporation of the Town of Orangeville is eligible to receive an amount
of $259,848 under the program;
And whereas it is necessary to enter into an agreement with Her Majesty the Queen in
right of the Province of Ontario, as represented by the Minister of Transportation, with
respect to gas tax funds;
Be it therefore enacted by the municipal council of The Corporation of the Town of
1. That the letter of agreement with respect to gas tax funds for public
transportation between Her Majesty the Queen in Right of the Province of
Ontario, as represented by the Minister of Transportation and the Corporation
of the Town of Orangeville, in substantially the same form as the letter of
agreement attached hereto as Schedule “A,” is hereby approved.
2. That the Mayor and Treasurer are hereby authorized and instructed to
execute the letter of agreement and any other documents required to finalize
the transaction on behalf of the Corporation of the Town of Orangeville and to
affix the corporate seal thereto.
Passed in open Council this 12th day of January, 2015
A by-law to amend Traffic By-law 78-2005 with respect to parking
restrictions and the installation of stop signs.
(Edgewood Valley Subdivision Phase 1B)
Whereas the Municipal Act, S.O. 2001, c.25, S.11, authorizes a municipality to pass by-laws
respecting matters within the jurisdiction of highways including traffic and parking on highways;
And whereas Council deems it expedient to amend By-law No. 78-2005, as amended;
Be it therefore enacted by the municipal Council of The Corporation of the Town of Orangeville
as follows:
1. That Schedule “A” (parking restrictions) of By-law 78-2005, be amended by adding the
following:
Highway
Side
Between
Restrictions
Elaine Drive
North
Jeffers Court and
College Avenue
Any time
College Avenue
North
House No.611to 633 around
the “hammer head” as signed
Any time
College Avenue
East
House No. 564 to Elaine Drive
Any time
College Avenue to House
No. 196 Courtney Crescent
Any time
Courtney Crescent East
2. That Schedule “E” (stop sign intersections) of By-law 78-2005, be amended by adding
the following:
Intersection
Elaine Drive
College Avenue
College Avenue
Courtney Crescent
Facing Traffic
Westbound on Elaine Drive
Northbound on College Avenue
Eastbound on College Avenue
Northbound on Courtney Crescent
________________________
________________________
A by-law to amend By-law 22-90 as amended
(Town of Orangeville, Z 2/14)
Whereas on September 8, 2014, Council held a public meeting with respect to
housekeeping amendments to the Zoning By-law;
And whereas on September 8, 2014 Council approved the proposed amendments;
1.
That Schedule “A” of By-law 22-90, as amended, be further amended in
accordance with Schedules “A”, “B”, “C”, and “D” hereto.
2.
That By-law 22-90, as amended, be amended by deleting Section 2.19 (definition
of “Boarding House”) and substituting therefor:
“2.19
3.
“Boarding House” means a building or a portion thereof containing
four or more lodging units designed to accommodate four or more
residents, provided with or without meals for hire or gain. A lodging
house shall not include a group home, hotel, motel, medical treatment
facility, hospital, nursing home, tourist home, bed and breakfast
establishment or home for the aged or other similar establishment.”
That By-law 22-90, as amended, be amended by deleting Section 2.50
(definition of “Dwelling Unit”) and substituting therefor:
“2.50
“Dwelling Unit” means a room or rooms which function as a
housekeeping unit used or intended to be used by one or more
persons, in which a kitchen, living quarters and sanitary facilities are
provided for the exclusive use of the residents and with a private
entrance from outside the building or from a common hallway or
stairway.”
4.
That By-law 22-90, as amended, be further amended by deleting Section 2.141
(definition of “Wind Energy Conversion System”).
5.
That By-law 22-90, as amended, be further amended by amending Section 5.3
entitled “Building Repair or Reconstruction” by deleting the title and replacing
with “Non-Conforming Buildings and Structures”.
6.
That By-law 22-90, as amended, be further amended by amending Section 5.3 in
the preamble by deleting “…repair of minor damage to” and substituting with “…
repair of minor damage or replacement of”.
7.
That By-law 22-90, as amended, be further amended by amending Section 5.3(1)
by adding the word “or replacement” after the words “Such repair …”
8.
entitled “Enlargement, Repair and Renovation of Existing Buildings and
Structures” by deleting the title and replacing with “Non-Complying Buildings,
Structures and Lots”.
9.
That By-law 22-90, as amended, be further amended by deleting Section 5.9(1)
and substituting therefor:
“Nothing in this By-law shall prohibit the enlargement, repair, replacement or
renovation of existing buildings or structures which are non-complying with any
regulations of this By-law, provided that the enlargement, repair, replacement or
renovation does not further contravene any regulations which are not complied
with or contravene any regulations which are currently met.”
10.
That By-law 22-90, as amended, be further amended by amending Section 5.9(2)
by adding “, replacement” after the word “repair”.
11.
That By-law 22-90, as amended, be further amended by amending Section
5.17(3) entitled “Parking Area Surface” by adding the words “or installed with
permeable pavers” after the words “… Portland cement concrete”.
12.
5.17(1)(a) entitled “Parking Area Requirements” by adding the following under
the headings “Type of Building” and “Minimum Parking Required”:
“Art Gallery
13.
1 parking space for each 50 square metres of floor area”
entitled “Special Uses Permitted” by adding the following text thereto:
“7)
“Up to four model homes may be located on lands which are subject of a
draft approved plan of subdivision in any Residential Zone provided that:
(a)
(b)
the model home is located in accordance with the zone provisions
of the zone in which it is located; and,
an Agreement has been executed with the Town addressing the
model homes. The agreement may permit up to four (4) model
homes.”
14.
That By-law 22-90, as amended, be further amended by deleting Section 5.34
“Wind Energy Conversion Systems”.
15.
by inserting the following and renumbering 4), 5), 6), 7), 8) to 5) 6), 7), 8), 9).
“4)
Interior side yard (minimum)
one storey
more than one storey
1.2 metres
1.8 metres”
16.
19.3(15) by replacing “four” with “4.3”.
17.
19.3(15)(b) by replacing “4.0 metres” with “4.3 metres”.
18.
by deleting the wording “may continue to be used for residential purposes”.
19.
That By-law 22-90, as amended, be further amended by deleting Sections 6.2(8),
7.2(9), 8.2(9), 9.2(9), 9.3(9), 10.2(9), 10.3(9), 11.2(9), 11.3(9), 11.4(7), 11B.3(9),
11B.4(9), 12.2(7), 13.2(7), 14.2(9), 18.3(9), and renumber sequence if required.
______________________
______________________
Council Agenda
Items
January 19, 2015
Meeting
For Information
To:
From:
Date:
January 8, 2015
Report:
ED-2015-04
Subject:
New Businesses in Orangeville – Nov. 1 – Dec. 31, 2014
Reviewed by:
The attached list of new businesses registered/established within the Town of Orangeville is
developed as a result of input from a number of Town Departments, including the Small Business
Enterprise Centre/Economic Development, Administration, Clerk's Office, Planning, and Building/Bylaw.
Staff endeavour to provide a comprehensive and inclusive listing. However, our ability to include all
businesses starting in Orangeville will be effected by the following limitations:
- Business registrations are completed via the internet and the Town does not have access to these
registrations unless performed within the Economic Development/SBEC Resource Centre.
- Sole proprietors operating under their own legal names only are not required to register their
businesses.
- A large number of home-based proprietorships are established each year, many of them offering
very specific services to targeted markets. As a result of the volume of these operations, and for the
convenience of Council, staff will provide numbers of home-based operations started in town, based
on the information available to staff, as opposed to providing in-depth information about them.
Recommendation
Page 1
Businesses Registered/Established within the Town of Orangeville
November 1 – December 31, 2014
Business Name
Owner/Contact
Business Type
Location
Y Not Play Inc.
Orangeville’s 101.5
FM
Iryna Koval
Jon Pole/Andrew
Dickson
Play Centre
Radio Station
191 C Line Units 10 -12
22 Mill Street
Commercial/Industrial Related Permits Issued
For New Construction/Expansions/Interior Renovations to Accommodate New Business
November 1 – December 31, 2014
Property
Location
Owner/Contact
Intended Purpose
171
Broadway
50 Rolling
Hills Drive
425
Richardson
Road
Cindy Johnston
Restaurant
New Construction/
Expansion/Interior
Renovation
Interior Renovation
2339796
Ontario Inc.
Nova Cheese
Inc.
Spa
Interior Renovation
Manufacturing
Expansion Renovation
Construction
Value
$3,000
$15,000
$450,000
In addition 4 home-based operations were registered within the Town of Orangeville during the
period of November 1 – December 31, 2014.
* Based on information available from various Town Departments
Page 2
Information Item
Reviewed by:
To:
From:
Date:
January 9, 2015
Report:
ED-2015-03
Subject:
Downtown Supermarket Inquiry
Purpose
The purpose of this report is to provide Council with background information regarding the availability
of supermarkets within the Town of Orangeville, both within and outside of the downtown area.
The Town of Orangeville’s Official Plan establishes patterns for development within the municipality
that, in part, help to enhance the diversity and balance of job and commercial opportunities in order
to meet the needs of all members of the community. Included in the Plan are definitions for intended
uses for various commercial areas within the Town, including the Central Business District (CBD).
The attached Schedule A outlines the defined area of the CBD in the Official Plan.
The Town’s existing Official Plan states that the ongoing viability of the Town’s CBD shall be partially
supported by encouraging the CBD as a location for specialty shopping, services of all kinds, and
non-departmental store type merchandise outlets. The Plan states that the types of uses particularly
encouraged and supported in the CBD by virtue of their ability to contribute to the economic vitality of
the area and to serve both residents and visitors to the Town include: destination retailers, specialty
shopping facilities including liquor and food stores, business and personal services of all kinds,
governmental facilities, entertainment facilities, and attractions and services for tourists.
Although no supermarkets exist within the CBD, a number of food stores and specialty shops exist
within the designated area to support the Town’s goals with respect to the downtown area, including:
The Orangeville Farmers’ Market, Fromage, Son of a Chef Bakery, The Chocolate Shop, and Wicked
Shortbread. The Orangeville Farmers’ Market, a highly successful market that operates from Town
Hall in the heart of the downtown area weekly from May to October and bi-weekly from November to
Page 1
April, offers a wide variety of local fresh foods, vegetables, meats, and speciality products and serves
to highlight the CBD as a focal point and cultural centre for the community. The Market not only offers
a wide variety of food products, but also draws shoppers to the downtown and complements the
various specialty shops located within the CBD.
Just outside of the Central Business District, but within the Business Improvement Area (BIA), is the
Zehrs supermarket and a number of other food related shops including an M&M Meat Shop and the
recently expanded WalMart SuperCentre, which now includes a full grocery component. As well, just
two blocks west of the CBD and outside of the BIA district but in close proximity to the downtown is
FreshCo, a 30,700 square foot supermarket located in the Westdale Mall, offering a full range of
grocery products.
Supermarkets are defined within the Town’s Official Plan as one of the major retail anchor tenant
uses for Neighbourhood Commercial designated locations. Currently the Town of Orangeville is
serviced by five supermarkets, totaling approximately 205,500 square feet (excluding the WalMart
SuperCentre). Plans are underway to expand the existing Sobeys supermarket located in the
southwest quadrant of Town by approximately 6,000 square feet to approximately 55,000 square feet
in 2015.
A Supermarket Demand and Impact Study completed by Tate Economic Research Inc. in June 2014
prepared in support of the Sobeys expansion indicated that there are currently no existing, vacant
commercial units in the Town large enough to accommodate a new supermarket. It should also be
noted that staff have not received any expressions of interest by site selectors or potential operators
to locate a supermarket within the CBD/downtown core and that Orangeville Transit does provide bus
stops in close proximity to all Orangeville based supermarkets.
Financial Impact
None
Vision and Values
Enhancing the Town’s environment
Varied, designated shopping locations within the community help to enhance the diversity and
balance of job and commercial opportunities in order to meet the needs of all members of the
community.
Page 2
Recommendation
Prepared by,
___________________________________
_________________________________
and Innovation
Ruth Phillips,
Page 3
Schedule "A'
The Official Plan of The
Orangeville Planning Area
Land Use Plan
legend
Residential
Central Business District
General Commercial
,OF.MWrNnH
Neighbourhood Commercial
Restricted Commercial
Residential
lWj
Service Commercial
~ Employment Area
~ Open Space Recreation
~ Open Space Conservation
E8J
Institutional
~ Neighbourhood Mixed Use
Office Conddation Venion
1he office anolldatlcn W!llkln of tHs map tchellJe
hu been pn!pl!ed for COIMrience ~ ~
For acante refen!la, reaxne shoUd be hid to
... ~ Offldal Plan and lllbleqiBII: Offldal
Plln maldments.
Reviewed by:
To:
Mayor Jeremy Williams and Members of
Council
From:
Andy Macintosh, Fire Chief
Date:
January 12, 2015
Report:
FD – 2015 – 01
Subject: Fire Prevention Vehicle Lease
PURPOSE:
The purpose of this report is to request Council to approve the lease of a vehicle for the Fire
Department, Fire Prevention division.
BACKGROUND AND DISCUSS
The current lease of our fire prevention vehicle has come to the end of term.
Three local dealerships were requested to provide lease pricing on a replacement vehicle.
Two dealerships responded and the third stated they do not offer a leasing program.
Supplied lease prices are as follows:
Dealer
Make
Lease
Term
Blackstock
Ford
McMaster
GM
Orangeville
Chrysler
Dodge
60
months
60
months
60
months
Monthly
Payment
(exclusive
of taxes)
$491.85
$456.14
$N/A
Page 1
FINANCIAL IMPACT:
The funds required for this replacement vehicle have been included in the Operating Budget and
if MacMaster Buick GMC is chosen as the successful bidder, the budgeted amount would be
less than the previous term.
VISION AND VALUES:
Accepting the lease pricing submitted by MacMaster Buick GMC, Orangeville is in keeping with
the Town’s Vision and Values in that it spends taxpayers’ money wisely and responsibly.
RECOMMENDATION:
It is therefore recommended:
THAT Report no. FD – 2015 – 01 dated January 12th, 2015 be received;
AND THAT Council award the vehicle lease to MacMaster Buick GMC of Orangeville
AND THAT Council authorize the Treasurer to sign a sixty (60) month lease, and pay all
appropriate fees at signing.
Respectfully submitted
ANDY MACINTOSH
Fire Chief
Page 2
Report
Reviewed by:
To:
From:
Meeting Date: January 19, 2015
Report:
Subject:
CL-2015-02
Town of Orangeville Appointments
Provincial Offences Act Board
to
Dufferin
Municipal
Purpose
The purpose of this report is to request Council approval of staff appointments to the
Dufferin Municipal Provincial Offences Act Board.
The Town of Caledon oversees the administration of the Dufferin Caledon Court
Services Area. The Dufferin Municipal Provincial Offences Act Board (POA Board) was
created to conduct the business of the Dufferin Court Service area.
The Town of Caledon has requested that Orangeville Town Council appoint two staff
representatives to the POA Board as required by the Board’s constitution. Attached to
this report is a copy of the letter from the Clerk of the Town of Caledon dated December
1, 2014.
Traditionally, the Director of Building and By-Law Enforcement takes an active role on
the POA Board, attending meetings and representing the Town’s interests. The Clerk is
appointed as a secondary representative.
Financial Impact
None
2
Vision and Values
Ensuring appropriate representation on the POA Board contributes to a safe and secure
environment.
Recommendation
That report CL-2015-02 with respect to the Dufferin Municipal Provincial Offences
Act Board be received;
And that the Director of Building and By-Law Enforcement and the Clerk be
appointed as the Town of Orangeville representatives to the Dufferin Municipal
Provincial Offence Act Board.
Attachment 1:
Correspondence, December 1, 2014,
Town of Caledon
3
Attachment 1 – CL-2015-02
,4:~
TOWN OF CALEDON
Albion, 1840
Alton. 1820
Belfountain, 1825
December 1, 2014
Susan Greatrix, Town Clerk
Town of Orangeville
87 Broadway
Orangeville, On L9W 1K1
Bolton, 1823
Caledon East, 1821
Caledon Village, 1826
Campbell's Cross. c 1820
Cataract, 1858
Cheltenham, 1827
Claude, c. 1832
Inglewood, 1883
Mayfield West. 2006
Melville. 1831
Mono Road, 1871
Mono Mills, 1819
Palgrave, 1846
Sandhill, 1839
Terra Cotta. 1855
Tullamore. c 1820
Victoria. c. 1850
Wildfield, 1833
Administration
6311 Old Church Road
Caledon, ON L7C 1J6
www.caledon.ca
T. 905.584.2272
1.888.225.3366
F. 905.584.4325
Re:
Dufferin Municipal Provincial Offences Act Board Appointment
Dear Ms. Greatrix
As the new of Term of Council approaches, the Town of Caledon has been
reviewing all of the various board and committee appointments for members of
Council.
As part of our due diligence, staff . has reviewed the Memorandum of
Understanding (MOU) and Local Side Agreement the Town of Caledon has
entered with the Attorney General for the administration of the Dufferin Caledon
Court Services Area.
The Dufferin Municipal Provincial Offences Act Board (POA Board) was created
to conduct the business of the Dufferin Court Service Area. The constitution of
the POA Board includes the Board Member composition represented by each of
the Municipal Partners. In accordance with the constitution, The Town of
Orangeville may appoint two Members to the POA Board.
After further review of the MOU it is the Town of Caledon's position that this
appointment be a staff representative of your municipality and not a political
appointment. This will ensure that the Town of Caledon does not contravene the
operational standards as outlined in the MOU.
A survey of the composition of all the POA Boards in the Central West Region
was conducted. The results indicated that there was no political representation
on any of the other Boards. As a result, the Town of Caledon is requesting that
the Council of the Town of Orangeville appoint two staff representatives as a
member of the POA Board.
Once the POA Board is in place, a full review of the Constitution and InterMunicipal Agreement can occur with the new membership.
Please provide the Town of Caledon with your appointed representative once
completed.
JAN 1 5 201
WI,J .
Report to Council
Date:
January 9, 2015
To:
Mayor Willliams and Members of Council
From:
Melody Greenley- Manager of Finance & Information Systems
Subject: Court Security and Prisoner Transportation (CSPT) Program Agreement
Purpose:
The new agreement for the above noted Program has been received and is presented
to Council for approval, and signing by an authorized signatory for the Town of
Orangeville.
Background:
In 2008 the Ontario government announced the upload of court security and
prisoner transportation costs from municipalities over a seven year period. Our
allocation for the first three years of this program, 2012 to 2014, was $534.825.08.
We have received notification that the Ministry of Community Safety and Correctional
Services will be continuing this initiative for the calendar year 2015 and 2016.
Financial Impact:
Our allocation for 2015 is $384,433.56 and 2016 $480,541.95.
I have attached the original agreements (2) to this report.
Thank you.
·n
Ministry of Community Safety
and Correctional Services
Ministere de Ia Securite communautaire
et des Services correctionnels
Public Safety Division
External Relations Branch
Division de Ia securite publique
Direction des relations exterieures
25 Grosvenor St.
1ih Floor
Toronto ON M7A 2H3
Tel. :
416 314-3010
Fax:
416 314-3092
25, rue Grosvenor
12" etage
Toronto ON M7A 2H3
Tel.:
416 314-3010
Telae.: 416 314-3092
('~
t?ontario
October 21, 2014
Mr. Rick Schwarzer
Chief Administrative Officer
Town of Orangeville
87 Broadway
Orangeville ON L9W 1K1
Dear Mr. Schwarzer:
As you are aware, agreements under the Court Security and Prisoner Transportation
(CSPT) Program will expire on December 31, 2014. I am pleased to inform you that the
Ministry of Community Safety and Correctional Services (Ministry) will be continuing this
important initiative.
Similar to previous years, an expenditure-based model is used to determine funding
amounts for 2015 and 2016. Funding is allocated based on each municipality's relative
share of the total 2013 court security and prisoner transportation costs across the
province. With that, subject to the enclosed agreement being finalized , your allocation
for 2015 and 2016 is as follows:
Calendar Year
2015
2016
Total
Allocation
$384,433.56
$480,541.95
$864,975.51
The payment schedule for each year is outlined under Schedule A of the enclosed
agreement. I am requesting that you do not make any public announcements
regarding this information, as there may be a formal announcement at a later
stage.
Please have the authorized signatory for the grantee sign the enclosed agreement,
where noted, and return two original signed and witnessed copies along with proof of
your general liability insurance ($5 million), indemnifying "Her Majesty the Queen in
Right of Ontario, her Ministers, Agents, Appointees and Employees", as per Article 11 of
the agreement, by December 15, 2014, to:
Fionne Yip
Community Safety Analyst
Program Development Section, Public Safety Division
Ministry of Community Safety and Correctional Services
25 Grosvenor Street, 12th Floor
Toronto, ON M7A 2H3
... /2
Mr. Rick Schwarzer
Page two
A fully executed copy will be returned to you for your records.
We understand that there may be delays in getting your agreement signed as a result of
the municipal elections underway. If you have any concerns in returning the signed
agreement to the Ministry by December 15, 2014, or if you have any questions about
the CSPT Program, please contact Fionne Yip at Fionne.Yip@ontario.ca or
416-314-0206.
Thank you for your participation in this valuable initiative.
Sincerely,
Oscar Mosquera
Manager, Program Development Section
External Relations Branch
Enclosures
Report
Reviewed by:
To:
From:
and Vern Douglas, Director of Building and By-Law Enforcement
Meeting Date:
January 13, 2015
Report:
PW-2015-04
Subject:
Agreement for Telecommunications Hardware on the West Sector
Reservoir, Rogers Communication Inc.
Purpose
the Mayor and Clerk to sign an agreement with Rogers Communications Inc. for the use
of the West Sector Reservoir for the installation of telecommunication hardware.
In February of 2014, Rogers Communication Inc. contacted Public Works, requesting
permission to install telecommunication equipment at the West Sector Reservoir. This
request included the installation of antennas, cabling and a cabinet shelter with
equipment on the north-easterly side of the base of the reservoir. Public Works
reviewed the proposal and discussed the hardware installation with Rogers Wireless.
Public Works brought forth to Council in August of 2014 a report, PW-2014-46 which
sought Council approval in principle for the installation of the hardware at the West
Sector Reservoir by Rogers and to prepare an agreement to cover annual fees,
equipment installation, maintenance and access to the West Sector Reservoir.
Report PW-2014-46 (C11/A12) with its recommendation to prepare an agreement to
cover all fees and costs was received and passed at Council’s meeting of September
8th, 2014.
Subsequent to Council’s approval in principle to allow the hardware installation, Public
Works has prepared an agreement to cover the fees and expenses associated with this
request. The agreement is similar in nature to the agreement currently in place with
Telus Communications who use the West Sector Reservoir for similar purposes and
which was renewed in February 2013. The Telus Agreement runs through to 2020.
Report PW-2015-04
Page 2
There have been no problems to date with the arrangement with Telus and Public
Works is not anticipating any issues with this new agreement with Roger’s
Communications.
The term of the Licence Agreement is for five years with provisions in the Agreement for
extensions subject to Roger’s desire to continue to use the West Sector Reservoir for
telecommunication purposes. Payment in fees from Roger’s will be $12,500 in 2015
(year one) plus applicable taxes plus a fee increase of 3% each year. This is
comparable to the current agreement with Telus Communications.
Financial Impact
The costs Orangeville incurs to have the Roger’s telecommunication equipment at the
West Sector Reservoir are minimal. The annual licence fee received from Rogers is an
appreciable revenue source for the water works function. Therefore there will be a
positive financial impact on the Town of Orangeville.
Vision and Values
taxpayers’ money wisely and provides for a safe and secure environment.
Recommendation
That Report No. PW-2015-04 dated January 13, 2015 with respect to an agreement
for the use of the west sector reservoir for telecommunication hardware for
Rogers Communication Inc., be received;
agreement with Rogers Communication Inc. to allow telecommunication
hardware to be placed on the West Sector Reservoir as set out in this report.
*****
Reviewed by:
Vern Douglas, CBCO
Director of Building & By-Law Enforcement
Report
Reviewed by:
To:
From:
Douglas G. Jones, M.E.Sc., P.Eng., Director of Public Works
Meeting Date:
January 13, 2015
Report:
PW-2015-05
Subject:
Water Pollution Control Plant Expansion – Update and Next Steps
Purpose
The purpose of this report is to provide an update on the status of the Water Pollution
Control Plant (the Plant) Expansion project and to recommend that Council direct staff
to issue a tender for the construction of the Plant Expansion.
Background
In 2001, the Town and its consultant began work on the Long Term Servicing Strategy
(the Strategy) for water supply and sewage treatment for the Town of Orangeville. The
Strategy, which was completed in late 2004, identified that an expansion of the Plant
would be required to service the remaining undeveloped lands within the Town’s current
municipal boundary. In 2006 the Town and its consultant began work on the enhanced
Class Environmental Assessment for the Expansion and Upgrade of the Plant. In
March of 2011, following considerable work and extensive discussion with Credit Valley
Conservation, the Ministry of the Environment and the Ministry of Natural Resources,
the Plant expansion project received Environmental Assessment Act approval.
At its August 13, 2012 meeting, Council accepted the proposal of RJ Burnside &
Associates Ltd. (Burnside) to undertake the detailed design for an expansion of the
Town’s Plant. Over the past two years, Public Works staff have met with Burnside’s
design team on a regular basis to review the status of the design, assist with equipment
selection, and provide direction where required. The new Environmental Compliance
Approval for an expanded Plant has now been issued by the Ministry of the
Environment and Climate Change, the construction drawings and specifications are
complete and the project is ready to go to tender. It is anticipated that construction will
take approximately three years to complete.
Report PW-2015-05
Page 2
At its September 23, 2013 meeting, Council authorized Burnside to proceed with a
process to pre-qualify contractors that will be allowed to bid on the Water Pollution
Control Plant Expansion project. The pre-qualification process is complete. Of the
eighteen general contractors that submitted documents, eight were pre-qualified and
are therefore eligible to submit tenders for the project.
Discussion
Considerable time, effort and cost have brought the Town to a point where we are ready
to issue a tender for the construction of the Plant Expansion and Upgrades. This
project is the implementation of the Town`s approved Strategy for sewage treatment.
The hydraulic capacity of the expanded facility will be 17,500 m 3/day, which is an
increase of 21.5% over the existing hydraulic capacity of 14,400 m3/day. This additional
capacity will service all of the remaining undeveloped land within the Town’s existing
municipal boundary.
In 2007 Council passed a Sewage Treatment Allocation Policy that limits the amount of
sewage treatment capacity that may be allocated prior to an expansion of the Plant.
Using the approach dictated by the Sewage Treatment Allocation Policy, all available
sewage treatment capacity at the Plant has been exhausted. In 2013 and 2014 Council
chose to make several allocations of sewage treatment capacity despite the provisions
of the Sewage Treatment Allocation Policy, which was justified for three primary
reasons: an allocation of capacity was being held for Humber College, which is no
longer necessary; the Policy was based on the flows to the Plant in 2006, however in
the eight years since 2006 the flows have been an average of approximately 13% lower;
and the Plant expansion project was well underway. Directing staff to issue a tender for
the construction of the expansion works will allow staff to recommend further allocations
of sewage treatment capacity to new developments.
Burnside has provided Public Works with the following schedule for the tender process:






January 19 – Council approval to go to tender;
February 2 – Drawings and Specifications to printers;
February 9 – Tender documents sent to pre-qualified bidders;
March 16 – Close Tenders;
April 13 – Council Award of tender; and
April 30 – Start Construction.
Financial Impact
The total estimated cost of the Plant Expansion and Upgrades project is $27,500,000, of
which $20,800,000 will be funded from Development Charges and $6,700,000 will be
funded by Wastewater Rates.
The draft 2015 capital budget includes an allocation of $7,626,916 for the Plant
expansion project. The full anticipated cost of construction has not been included in the
draft 2015 budget as construction will take approximately three years to complete. Only
those funds that staff anticipate will be spent in 2015 has been included. Thus, staff
Report PW-2015-05
Page 3
suggest that a specific motion of Council, in addition to approving the allocation for the
2015 capital budget, would be appropriate prior to issuing the tender.
As noted above, staff anticipate bringing a report to Council to award the tender on April
13, 2015. That report will also include a cash flow analysis based on the proposed
construction schedule and bid prices included in the tender. This will provide Council
with information on the timing of expenditures, the availability of development charges
and wastewater rates to fund the project, and the timing and magnitude of debt
required.
Vision and Values
taxpayers’ money wisely and provides for a well-maintained infrastructure.
Recommendation
That Report No. PW-2015-05 dated January 13, 2015 with respect to Water
Pollution Control Plant Expansion – Update and Next Steps, be received;
And That staff be directed to issue a tender for the construction of the Water
Pollution Control Plant Expansion.
*****
Town of Orangeville
Municipal Building
Council Chambers
87 Broadway
Orangeville, Ontario
Minutes of a Meeting of the
held on January 8, 2015
Members Present:
Ms. Lisa Masters
Mr. G. Bennington
Mr. H. Murray
Staff Present:
Ms. S. Lankheit, Secretary Treasurer
. Ms. S. Little, Planner
Member Absent:
Mayor J. Williams (notice)
Mr. S. Ceolin (notice)
1.
Call to Order
The meeting was called to order at 7:00 p.m. by the Vice Chair, Lisa Masters.
2.
Disclosure of Interest
3.
Minutes of Meeting
None
The minutes of a meeting of the Committee of Adjustment held on December 3,
Moved by Grant Bennington
That the minutes of a meeting of the Committee of Adjustment held on
December 3, 2014, be adopted as printed.
Carried.
Page 2 of 4
4.
Statutory Public Meeting
4.1.
In the matter of an application by Crombie Property Holdings Limited for minor
variances to Zoning By-law 22-90, as amended, on property described as Part of
Lot 2, Concession C, designated as Part 2, Reference Plan 7R-5350, municipally
known as 500 Riddell Road, in the Town of Orangeville, in the County of Dufferin,
under the provisions of Section 45 of the Planning Act, R.S.O. 1990, c. P.13, as
amended. The subject property is zoned “Neighbourhood Commercial (C2) Zone
S.P. 24.175.” File A-19/14
Explanatory Note:
The applicant is requesting minor variances to increase the maximum ground
floor area of a supermarket from 4,410 square metres to 5,100 square metres
and to reduce the minimum exterior side yard setback from 3.5 metres to 3.1
metres to accommodate the expansion of an existing supermarket.
December 22, 2014.
Mr. David McKay, Planning Consultant, MacNaughton Hermsen Britton Clarkson
Planning Limited, 230-7050 Weston Road, Woodbridge, L4L 8G7, reviewed the
application. He advised that Sobeys is proposing an expansion of the existing
supermarket, noting that a market study had been done which indicated no
negative impact.
Moved by Hiedi Murray
That the following reports be received:
-
December 22, 2014.
And that the application by Crombie Property Holdings Limited for minor
variances to Zoning By-law 22-90, as amended, on property described as
Part of Lot 2, Concession C, designated as Part 2, Reference Plan 7R-5350,
Page 3 of 4
municipally known as 500 Riddell Road, in the Town of Orangeville, in the
County of Dufferin, under the provisions of Section 45 of the Planning Act,
R.S.O. 1990, c. P.13, as amended, be received;
And that the request for minor variances to increase the maximum ground
floor area of a supermarket from 4,410 square metres to 5,100 square
metres and to reduce the minimum exterior side yard setback from 3.5
metres to 3.1 metres to accommodate the expansion of an existing
supermarket, be approved.
Carried.
4.2.
In the matter of an application by Master Team Commercial Contracting Ltd. for
minor variances to Zoning By-law 22-90, as amended, on property described as
Part of Lot 21, Registrar’s Compiled Plan 335, designated as Parts 3 and 4,
Reference Plan 7R-6113, municipally known as 40 Centennial Road, in the Town
of Orangeville, in the County of Dufferin, under the provisions of Section 45 of the
Planning Act, R.S.O. 1990, c. P.13, as amended. The subject property is zoned
“General Industrial (M1) Zone.” File A-20/14
Explanatory Note:
The applicant is requesting a minor variance to locate accessory structures at the
front wall of the existing building, whereas Section 19(14) of the Zoning By-law
only permits accessory structures to the rear of the front wall of the main building.
The variance is required to accommodate 6 storage silos for a proposed
industrial use.
December 22, 2014.
Mr. Mr. William Borgo, agent, 111 Jevlan Drive, Vaughan, L4L 8C2, advised that
the variance is being sought to facilitate the operation of a cheese export
business. He said that the Canadian Food Inspection Agency has strict
regulations for food safety and to facilitate the proposed operation the silos must
be situated in front of the main building.
That the following reports and correspondence be received:
Page 4 of 4
-
December 22, 2014.
And that the application by Master Team Commercial Contracting Ltd. for
minor variances to Zoning By-law 22-90, as amended, on property
described as Part of Lot 21, Registrar’s Compiled Plan 335, designated as
Parts 3 and 4, Reference Plan 7R-6113, municipally known as 40
Centennial Road, in the Town of Orangeville, in the County of Dufferin,
under the provisions of Section 45 of the Planning Act, R.S.O. 1990, c.
P.13, as amended, be received;
And that the request for a minor variance to permit accessory structures,
more specifically six silos, in the front of the front wall of the main
building, be approved subject to the following condition:
That the applicant clearly provide details on the preservation of the
existing sanitary sewer service as part of the building permit application.
Carried.
5.
Other Business
Ms. Lisa Masters questioned if a new Council representative would be appointed
and if ads would be placed seeking volunteers for the new term of the
Committee. The Secretary-Treasurer responded in the affirmative to both.
6.
Date of Next Meeting
No applications were received for the meeting scheduled on February 4, 2015.
7.
Adjournment
That the meeting be adjourned. (7:15 p.m.)
Carried.
___________________
Chair
______________________
Secretary-Treasurer
A by-law to confirm the proceedings of the Corporation
of the Town of Orangeville at its Council meeting held on
January 12, 2015.
Whereas Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipal corporation shall be exercised by its council;
And whereas Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
1.
That all actions of the Council of The Corporation of the Town of Orangeville at
its Council meeting held on January 12, 2015, with respect to every report,
motion, by-law, or other action passed and taken by the Council, including the
exercise of natural person powers, are hereby adopted, ratified and confirmed as
if all such proceedings were expressly embodied in this or a separate by-law.
2.
That the Mayor and Clerk are authorized and directed to do all the things
necessary to give effect to the action of the Council of The Corporation of the
Town of Orangeville referred to in the preceding section.
3.
That the Mayor and the Clerk are authorized and directed to execute all
documents necessary in that behalf and to affix thereto the seal of The
Corporation of the Town of Orangeville.
_________________________
_________________________
A by-law to authorize an agreement with Her Majesty the Queen
In Right of Ontario as represented by the Minister of Community
Safety and Correctional Services
(Court Security and Prisoner Transportation Program)
Whereas the the Municipal Act, 2001, S.O. 2001, c.25, S.9 provides a municipality with the
powers of a natural person for the purpose of exercising its authority under this or any other
Act;
And whereas the Province uploaded court security and prisoner transportation costs from
municipalities and in 2012 established the Court Security and Prisoner Transportation (CSPT)
Program, phased in over a seven year period to assist municipalities in offsetting their costs of
providing CSPT services in their jurisdictions;
And whereas the Town received funding for the first three years of the program which expired
on December 31, 2014;
And whereas the Province has allocated $864,975.51 to offset the Town’s cost of providing
court security and prisoner transportation for the 2015 and 2016 term;
And whereas the Town is required to enter into an agreement with Her Majesty the Queen in
Right of the Province of Ontario, as represented by the Minister of Community Safety and
Correctional Services with respect to the funds;
Be it therefore enacted by the Municipal Council of the Corporation of the Town of Orangeville
as follows:
1.
That the funding agreement between Her Majesty The Queen In Right Of Ontario as
represented by the Minister of Community Safety and Correctional Services and the
Corporation of the Town of Orangeville, in substantially the same form as the
agreement attached hereto as Schedule “A”, is hereby approved.
2.
That the Mayor and Clerk are hereby authorized and instructed to execute the
agreement and any other documents required to finalize the transaction on behalf of
The Corporation of the Town of Orangeville and to affix the corporate seal thereto.
________________________
________________________

Council Agenda

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