City Commission Agenda Packet March 7, 2016

Transcription

CITY OF ATCHISON
______________________________________________________________
MEETING OF THE CITY COMMISSION
AGENDA
MARCH 7, 2016, 5:00 P.M.
COMMISSION CHAMBERS
ATCHISON CITY HALL
ORDER OF BUSINESS
CALL MEETING TO ORDER
INVOCATION
Co-Associate Pastor Teresa Turner, Church of Christ.
PLEDGE OF ALLEGIANCE
PROCLAMATIONS
PUBLIC FORUM
NEW BUSINESS
1. APPOINT AN INDIVIDUAL TO SERVE ON THE AIRPORT ADVISORY BOARD
Presented by: Vice Mayor, Allen Reavis.
RECOMMENDED ACTION: Appoint Kyle McElwain to serve an un-expired term on the
Airport Advisory Board to expire December 31, 2018.
2. APPOINT A COMMISSION REPRESENTATIVE TO THE AMBULANCE
ADVISORY BOARD
Presented by: Vice Mayor, Allen Reavis.
RECOMMENDED ACTION: Appoint a City Commissioner to serve on the Ambulance
Advisory Board.
3. RESOLUTION NO 3019, SUPPORTING LINCOLN SCHOOL ALUMNI
ASSOCIATION
Presented by: Angela Tyler, Lincoln School Alumni Association, Vice President.
RECOMMENDED ACTION: Adopt Resolution No. 3019, Supporting the Lincoln School
Alumni Association.
4. RESOLUTION NO 3020, RESOLUTION OF INTENT TO AUTHORIZE ISSUANCE
OF INDUSTRIAL REVENUE BONDS FOR THE DOWNTOWN HOTEL
DEVELOPMENT
Presented by: Becky Anderson, Finance Director/Asst. City Manager.
RECOMMENDED ACTION: Conduct public hearing, adopt Resolution No. 3020, and
approve Holiday Inn Express franchise.
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5. 2015 ATCHISON EVENT CENTER OPERATIONS
Presented by: Lauren Eggen, Communications Specialist.
RECOMMENDED ACTION: Receive and file.
6. DOWNTOWN COORDINATOR
Presented by: Susan Turnbull, Downtown Coordinator.
RECOMMENDED ACTION: Receive and file.
COMMUNICATIONS
Presented by: Trey Cocking, City Manager.
a February Nuisance Notices - Community Development Office.
b. Memo from Justin Pregont, Public Works & Utilities Director - Pavement
Markings - Equipment Proposal.
c. Vyve Communications Reducing Local Retail Hours of Operation.
d. Atchison Housing Authority January 11, 2016 Minutes.
e. Atchison Library January 25, 2016 Minutes.
CONSENT AGENDA
Presented by: Trey Cocking, City Manager.
a. Approve the minutes from the Atchison City Commission meeting of February 17,
2016.
b. Approve the Occupational License upon completion of inspection requirements for
Monte Casino Inn, Benedictine College, 1020 N 2nd, Stephen Minnis.
c. Approve the CMB License upon completion of inspection requirements for Pete's
Steakhouse, 618 Commercial, George Tsamolias.
d. Approve the CMB License upon completion of inspection requirements for Max's,
11373 US Highway 59, Thomas Haag.
e. Approve the Kansas Department of Commerce Grant Agreement for Sidewalk
Improvements.
f. Approve the Recommendation to Suspend the Slurry Seal Program and Liquidate
Equipment.
INFORMATIONAL ITEMS
GOVERNING BODY COMMENTS
Mayor Jack Bower
Vice Mayor Allen Reavis
Commissioner Larry Purcell
Commissioner Charlie Perdue
Commissioner David Hausmann
PUBLIC FORUM
ADJOURNMENT
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Deb Clem
From:
Sent:
To:
Subject:
Kyle McElwain [310ktas@gmail.com]
Monday, February 01, 2016 2:41 PM
Deb Clem
Airport Advisory Board
Good afternoon,
In good faith of the city and its commissioners, I would request to be considered for another term on the Amelia
Earhart Airport Advisory Board.
Thank you,
Kyle R. McElwain
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ATCHISON COUNTY, KANSAS
RESOLUTION 2016- I'H'-f
A RESOLUTINO OF THE BOARD ON COUNTY COMMISSIONERS OF ATCHISON
COUNTY, KANSAS, PROVIDING FOR THE ADOPTION OF THE ATCHISON COUNTY
AMBULANCE ADVISORY BOARD.
WHEREAS, the County providing for the e~tablishment and operation of an
Ambulance Advisory Board.
NOW THEREFORE, the Board of County Commissioners agree as follows:
Section 1. Definitions. As used in this resolution the following definitions shall
apply:
A. "COUNTY" shall mean Atchison County, Kansas.
B. "BOARD" shall mean the Atchison County Ambulance Board.
C. "CENTER" shall mean the Atchison County EMS Station.
Section 2. Ambulance Board. There is hereby created the Atchison
County Ambulance Board.
Section 3. Ambulance Board Membership. The BOARD shall consist of the
Atchison County Emergency Management Director, one resident of rural Atchison County to
be appointed by the County, one representative to be appointed by the City of Atchison,
One representative appointed by the Atchison Hospital Association, and an at-large
representative to be ~ppointed by the County, one representative from the City of Atchison
Commission, one representative from the County Commission, one representative to be
appointed by the 3rd class cities in Atchison County.
Section 4. Meetings and Organization. The BOARD shall meet at least
quarterly. The BOARD shall elect one member as its chairperson and one member as
its vice-chairperson, and one member as its secretary. The terms of the chairperson,
vice-chairperson and secretary shall be for one year. The BOARD shall adopt By-Laws
which will outline the purpose, organization and responsibilities of such BOARD.
Section 5. Budget, Source of Funds. On or before the first day of July of each
year, the Board shall submit for consideration by the Board of County Commissioners of
Atchison County, Kansas, an operating budget and equipment, and capital improvement
budget for the ensuing fiscal year. The Commissions shall review and approve the budgets.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed in three (3) counterparts by their officers duly authorized as of the day and
date.
. APPROVAL BY ATCHISON COUNTY
ADOPTED AND APPROVED BY THE BOARD OF COUNTY COMMISSIONERS
of Atchison County, Kansas, this 1st day of March, 2016.
~~'-'.J~f
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Henry VVJ Pohl, Cha1rman
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By: _ _(Jv-J=-_...:...f/_
~~-~..__________
Eric Noll, Commissioner
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By: __
ATTEST:
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Pauline M. Lee, Atchison County Clerk
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Commission Action Report Title: Proposed Agenda Date: Resolution No. 2019, Supporting Lincoln School Alumni Association Presented by: Angela Tyler, Lincoln School Alumni Association, Vice President March 7, 2016 BACKGROUND:  The Lincoln School Alumni Association has presented the City with a plan to create the Atchison Lincoln School Unity Center. The Association is proposing to complete the project in three phases utilizing tax credit programs, grants, and private monies.  In 2016, the Association plans to engage Mo‐Kan Regional Planning Council to conduct a survey to determine if the proposed project meets the Community Development Block Grant program’s criteria for serving low‐moderate income individuals.  In 2016, the organization also plans to submit a request to the National Trust for Historic Preservation for grant funds.  The Lincoln School Alumni Association is also planning on utilizing historic tax credit programs as well as the Community Service Tax Credit Program.  Resolution No. 2019 supports the Lincoln School Alumni Association as they conduct the Low‐
Moderate Income Survey and do their due diligence on the potential for development of the Atchison Lincoln School Unity Center. FINANCIAL CONSIDERATIONS:  The survey cost of $5,000 will be paid for by the Association from private funds. LEGAL CONSIDERATIONS:  The Resolution has been reviewed and approved by the City Attorney. POLICY CONSIDERATIONS:  Redevelopment of this long vacant property will provide significant value to the community and neighborhood and will reduce blight. RECOMMENDED ACTION: Adopt Resolution 3019, Supporting the Lincoln School Alumni Association. 1 6
RESOLUTION NO. 3019
A RESOLUTION SUPPORTING THE LINCOLN SCHOOL ALUMNI
ASSOCIATION IN CONDUCTING AN INCOME SURVEY TO
DETERMINE THE ELIGIBILITY OF UTILIZING THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM TO RENOVATE THE
FORMER LINCOLN SCHOOL INTO THE ATCHISON LINCOLN
SCHOOL UNITY CENTER
___________________________________________________________________________
WHEREAS, the Lincoln School Alumni Association is seeking funds to redevelop the
former Lincoln School into the Atchison Lincoln School Unity Center; and
WHEREAS, the Lincoln School Alumni Association is planning the redevelopment of
the facility in three phases using a mixture of grants, tax credits, and private monies; and
WHEREAS, the City of Atchison’s support of grant applications and tax credit
programs may be necessary to secure funds for the project; and
WHEREAS, the Lincoln School Alumni Association is requesting the City of
Atchison’s support in submitting a Community Development Block Grant application to
assist with the costs to renovate the facility; and
WHEREAS, the proposed facility is intended to serve and benefit individuals with
low to moderate incomes; and
WHEREAS, a survey must be conducted to determine whether the proposed project
meets the income requirements of the Community Development Block Grant program; and
WHEREAS, the Lincoln School Alumni Association plans to employ Mo-Kan
Regional Planning Commission to perform the required survey; and
WHEREAS, the proceeds of the Community Development Block Grant will assist
with providing the Unity Center with the following amenities: technology, studio, fitness,
kid's cafe', historical floor, outdoor seating areas, multi-purpose rooms, and common space
for community use.
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NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
CITY OF ATCHISON, KANSAS:
SECTION 1. That the City Commission supports the efforts of the Lincoln School
Alumni Association and Mo-Kan Regional Council to conduct a survey to determine whether
the proposed project meets the income requirements of the Community Development Block
Grant program.
SECTION 2. That the City Commission supports the Lincoln School Alumni
Association as it performs its due diligence to determine the feasibility of attaining funding
for the project through grant programs, tax credit programs and private monies.
SECTION 3. This Resolution shall take effect upon adoption.
ADOPTED, this __________ day of ____________________, 2016.
_____________________________
JACK BOWER
MAYOR
ATTEST:
_______________________________
DEBRA A. CLEM
CITY CLERK
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Commission Action Report Title: Resolution No. 3020, Resolution of Intent to Authorize Issuance of Industrial Revenue Bonds for the Downtown Hotel Development Proposed Agenda Date: March 7, 2016 Presented by: Becky Anderson, Finance Director/Asst. City Manager BACKGROUND:  On February 17th, the City Commission unanimously approved a development agreement with Atchison Hospitality Group, LLC (AHG) to develop a mid‐scale franchise hotel on the 4th and Main municipal parking lot. Atchison Hospitality Group has successfully secured a franchise agreement to build the hotel as a Holiday Inn Express.  Included in the development agreement is a provision that allows Atchison Hospitality Group to finance the construction of the hotel with City sponsored Industrial Revenue Bonds (IRBs) of up to $6.6 million. The issuance of IRBs provides AHG with a 10 year property tax exemption as well as a sales tax exemption for materials purchased for the construction of the project.  In exchange for the property tax exemption provided by the IRB issuance, AHG will make payments in lieu of taxes to the City during the last three years of the IRB term. The payment in lieu of taxes will be 25% of the property tax abatement received in year 8, 50% in year 9, and 75% in year 10.  Additionally, AHG will pay the City an origination fee totaling $100,000 over 6 years in exchange for the land to build the hotel on the 4th and Main parking lot. FINANCIAL CONSIDERATIONS:  There is no cost to the City to issue the IRBs, as the issuance costs and the debt repayment are the sole responsibility of AHG. LEGAL CONSIDERATIONS:  Adoption of Resolution No. 3020 gives AHG the authority to issue IRB’s to finance the costs to develop this project. POLICY CONSIDERATIONS:  Authorizing the issuance of IRB’s to finance this hotel development aligns with the City Commission’s stated goal of redeveloping downtown through the support of major initiatives for new downtown construction. RECOMMENDED ACTION:  Conduct public hearing, adopt Resolution No. 3020, and approve Holiday Inn Express franchise. 14
Gilmore & Bell, P.C.
02/12/2016
RESOLUTION NO. 3020
A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF ATCHISON,
KANSAS DETERMINING THE ADVISABILITY OF ISSUING TAXABLE
INDUSTRIAL REVENUE BONDS FOR THE PURPOSE OF FINANCING THE
ACQUISITION, CONSTRUCTION AND EQUIPPING OF A HOTEL FACILITY TO BE
LOCATED IN SAID CITY; AND AUTHORIZING EXECUTION OF RELATED
DOCUMENTS
WHEREAS, the City of Atchison, Kansas (the "Issuer") desires to promote, stimulate and develop
the general economic welfare and prosperity of the City of Atchison, and thereby to further promote,
stimulate and develop the general economic welfare and prosperity of the State of Kansas; and
WHEREAS, pursuant to the provisions of the Kansas Economic Development Revenue Bond Act,
as amended and codified in K.S.A. 12-1740 et seq. (the "Act"), the Issuer is authorized to issue revenue
bonds for such purposes, and it is hereby found and determined to be advisable and in the interest and for
the welfare of the Issuer and its inhabitants that revenue bonds of the Issuer in the approximate principal
amount of $6,600,000 be authorized and issued, in one or more series, to provide funds to pay the costs of
the acquisition, construction and equipping of a hotel facility (the "Project") to be located in the Issuer and
to be leased by the Issuer to Atchison Hospitality Group, LLC, a Kansas limited liability company (the
"Tenant").
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY
OF ATCHISON, KANSAS:
Section 1. Public Purpose. The governing body of the Issuer hereby finds and determines that the
Project will promote, stimulate and develop the general economic welfare and prosperity of the Issuer, and
thereby further promote, stimulate and develop the general economic welfare and prosperity of the State of
Kansas.
Section 2. Authorization to Acquire Project; Intent to Issue Bonds. The Issuer is hereby
authorized to proceed with the acquisition, construction and equipping of the Project and to issue its revenue
bonds, in one or more series, in the approximate principal amount of $6,600,000 (the "Bonds") to pay the
costs thereof, subject to satisfaction of the conditions of issuance set forth herein.
Section 3. Conditions to Issuance of Bonds. The issuance of the Bonds is subject to: (a) the
passage of an ordinance authorizing the issuance of the Bonds; (b) the successful negotiation of a Trust
Indenture, Guaranty Agreement, Lease, Bond Purchase Agreement or other legal documents necessary to
accomplish the issuance of the Bonds, the terms of which shall be in compliance with the Act and mutually
satisfactory to the Issuer and the Tenant; (c) the successful negotiation and sale of the Bonds to a purchaser
or purchasers yet to be determined (the "Purchaser"), which sale shall be the responsibility of the Tenant and
not the Issuer; (d) the receipt of the approving legal opinion of Gilmore & Bell, P.C. ("Bond Counsel") in
form acceptable to the Issuer, the Tenant and the Purchaser; (e) the obtaining of all necessary governmental
JLN\600026.70113\INITIAL PROCEEDINGS (02-12-16)
15
approvals to the issuance of the Bonds; (f) the commitment to and payment by the Tenant or Purchaser of all
expenses relating to the issuance of the Bonds, including, but not limited to: (i) expenses of the Issuer and
the Issuer Attorney; (ii) any underwriting or placement fees and expenses; (iii) all legal fees and expenses of
Bond Counsel; and (iv) all recording and filing fees, including fees of the Kansas Board of Tax Appeals;
and (g) the satisfactory negotiation of an agreement with the Tenant relating to the payment or exemption of
all or a portion of property taxes assessed against the Project after issuance of the Bonds.
Section 4. Property Tax Exemption and Payment in Lieu of Taxes. The Issuer hereby
determines that pursuant to the provisions of K.S.A. 79-201a the Project, to the extent purchased or
constructed with the proceeds of the Bonds, should be exempt from payment of ad valorem property taxes
for ten years commencing with the year following the year in which the Bonds are issued, provided proper
application is made therefor. In making such determination the governing body of the Issuer has conducted
the public hearing and reviewed the analysis of costs and benefits of such exemption required by K.S.A. 121749d. The Tenant is responsible for preparing such application and providing the same to the Issuer for its
review and submission to the State Board of Tax Appeals. The Issuer reserves the right to negotiate a
payment in lieu of taxes so exempted, to be made by the Tenant, in accordance with the terms of the
Development Agreement between the Issuer and the Tenant.
Section 5. Sales Tax Exemption. The Governing Body hereby determines that pursuant to the
provisions of K.S.A. 79-3601 et seq. (the “Sales Tax Act”), particularly 79-3606(b) and (d) and other
applicable laws, sales of tangible personal property or services purchased in connection with construction of
the Project and financed with proceeds of the Bonds are entitled to exemption from the tax imposed by the
Sales Tax Act; provided proper application is made therefore.
Section 6. Reliance by Tenant; Limited Liability of Issuer. It is contemplated that in order to
expedite acquisition of the Project and realization of the benefits to be derived thereby, the Tenant may incur
temporary indebtedness or expend its own funds to pay costs of the Project prior to the issuance of the
Bonds. Proceeds of Bonds may be used to reimburse the Tenant for such expenditures made not more than
60 days prior to the date this Resolution is adopted. The Bonds herein authorized and all interest thereon
shall be paid solely from the revenues to be received by the Issuer from the Project and not from any other
fund or source. The Issuer shall not be obligated on such Bonds in any way, except as herein set out. In the
event that the Bonds are not issued, the Issuer shall have no liability to the Tenant.
Section 7. Further Action. The Clerk is hereby authorized to deliver an executed copy of this
Resolution to the Tenant. The Mayor, Clerk and other officials and employees of the Issuer, including the
Issuer’s counsel and Bond Counsel, are hereby further authorized and directed to take such other actions as
may be appropriate or desirable to accomplish the purposes of this Resolution, including, but not limited to:
(a) cooperate with the Tenant in filing an application for a sales tax exemption certificate with the Kansas
Department of Revenue with respect to Bond-financed property; and (b) execution on behalf of the Issuer of
the information statement regarding the proposed issuance of the Bonds to be filed with the State Board of
Tax Appeals pursuant to the Act.
Section 8. Effective Date. This resolution shall become effective upon adoption by the Governing
Body and shall remain in effect until March 1, 2017, unless extended by affirmative vote of a majority of the
Governing Body.
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JLN\600026.70113\INITIAL PROCEEDINGS (02-12-16)
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ADOPTED by the governing body of the City of Atchison, Kansas on March 7, 2016.
[SEAL]
___________________________________
Mayor
Attest:
____________________________________
Clerk
CERTIFICATE
I hereby certify that the above and foregoing is a true and correct copy of the Resolution of the
Issuer adopted by the governing body on March 7, 2016, as the same appears of record in my office.
DATED: _______________________ 2016.
Clerk
JLN\600026.70113\INITIAL PROCEEDINGS
(Signature Page to Resolution)
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Commission Action Report Title: Proposed Agenda Date: 2015 Atchison Event Center Operations Presented by: Lauren Eggen, Communications Specialist March 7, 2016 BACKGROUND:  The Atchison Event Center underwent substantial changes in 2015 after the City assumed operation of the facility. In April, the facility’s name was changed from the Atchison Heritage Conference Center to the Atchison Event Center (AEC). After the name change, a new logo and website were created to reflect the new look and name of the facility.  Throughout 2015, staff worked to improve the pricing structure for use of the AEC, by charging one fee which includes the room and its amenities. Previously, there were separate charges for the room, for individual linens, and setup fees for the room and the bar, which gave customers the feeling of being “nickel and dimed”. Staff now has a better understanding of the costs of events and is better able to negotiate event pricing with future guests.  The Atchison Event Center Facebook page was created to better market the facility and update the public on the events taking place there. Through sponsored Facebook posts, staff has been able to greatly improve the facility’s reach.  Staff also established an AEC Marketing Committee which meets regularly to discuss ways to better market and utilize the facility. Previous ideas generated at these meetings include: holding contests for the new name and logo of the facility, allowing guests to bring in outside food, new AEC signage, potential events to host in the future, new AEC menus including room/food packages, the overall price structure, improving online presence including Facebook and a new website, determining our target markets, cost effective advertising, and how AEC can build community.  Some of the 2015 events included: Atchison Area Chamber of Commerce Banquet, Atchison Area Bridal Show, Farm City Banquet, Kansas Honors Program, MGP Retirement Party, Bank of Atchison’s Winter Ag Meeting, Mount St. Scholastica Jubilee, Mount St. Scholastica retreats, Souljourners, Golden Grads, Rotary, Kiwanis, the Smokey Hill Trail Association Conference, Ducks Unlimited Banquet, two birthday parties, a family reunion, two Haunted Atchison events, United Way’s Leadership Breakfast, the Chamber’s Business Recognition Luncheon, Theatre Atchison’s Annual Spring Tea party, Atchison High School’s Class of 1965 Reunion, two estate auctions, three corporate Christmas parties, five weddings, and business and community meetings.  Currently, there are six weddings scheduled at AEC in 2016. The 4th Annual Atchison Area Bridal Show took place on February 28th and it was very well attended. Other 2016 events include: Chamber of Commerce Annual Banquet, Kansas Honors Program, Bank of Atchison’s Winter Ag Meeting, Recreation Commission’s 4th Annual Father/Daughter Dance, Citizens for Community 1 18
Action Scholarship Banquet, Theatre Atchison’s Annual Spring Tea party, a 50th wedding anniversary party, a College graduation party, a birthday celebration, a MGP Retirement party, an Essential Oils party, two corporate Christmas parties, USD 497 State Testing, Mount St. Scholastica retreats, MO‐
KAN Narcotics Anonymous Convention, Farm City Banquet, Golden Grads, MGP 75th Anniversary events, Rotary, Kiwanis, and business and community meetings. FINANCIAL CONSIDERATIONS:  In 2014, the facility operated at a net loss of $175,122, with total revenues of $147,014 and expenditures of $322,136.  The net operating loss in 2015 was reduced to $91,744, with revenues of $218,264 and operating expenditures of $367,085.  The 2015 revised budget estimated that the Atchison Event Center’s net operating loss would be $203,925, with the generation of $163,160 in revenues and $367,085 in operating expenditures.  The 2015 operating expenditures do not include the debt payment for the renovation of the facility or the CIP and ERP expenditures. The debt payment was $216,250, CIP expenditures were $18,313 for the purchase of a new convection oven and cooler compressor repairs, and ERP expenditures were $7,874 for a dishwasher lease buyout and an interface for the HVAC system. LEGAL CONSIDERATIONS:  None. POLICY CONSIDERATIONS:  The City of Atchison has made a substantial investment in the Atchison Event Center and staff is working to effectively market the facility to broaden the potential customer base and increase its usage. RECOMMENDED ACTION: Receive and file. 2 19
FEBRUARY NUISANCE NOTICES – COMMUNITY DEVELOPMENT OFFICE
Date
Notice No.
Address
Nuisance Description
Owner/Tenant
Action
02/04/2016
26-16N
808 Atchison St.
Scrap wood, scrap metal, cardboard, buckets, brush, unpermitted structures,
miscellaneous trash and debris, A travel trailer cannot be used as a residence
outside of specifically zoned areas, it does not meet the minimum requirements for
occupancy.
Curtis E. Larrison, Jr.
Corrected by owner.
02/04/2016
27-16N
1026 N. 8th St.
Pile of scrap metal, auto parts, scrap wood, carpet, miscellaneous trash and
debris, dismantled bicycles, walker, metal bucket.
Juanita M. Foster &
Frederick L. Baxton/Sharon
K. Snodgrass
Corrected by owner.
02/04/2016
28-16N
1610 Atchison St.
Scrap wood, remodeling debris, miscellaneous trash and debris, White 4dr
Cadillac – no tag, appears inoperable, mud being deposited onto public property.
Luke L. Crawford & Jody M.
Crawford
Administrative order
issued.
02/04/2016
29-16N
714 "Q" St.
Vehicle seat, scattered trash, brush, pile of carpet/pad, remodeling debris,
miscellaneous trash and debris, Blue Pontiac Grand Am – no apparent tag, flat
tire, appears inoperable.
Marvin L. & Jewel F. Reese
Deborah M. Peak
Corrected by owner.
02/04/2016
30-16N
1309 Walnut St.
Refrigerator, trash and debris, Tan Chevy Truck – no apparent tag, appears
inoperable, Tan 4dr Oldsmobile – no tag, flat tire, appears inoperable.
Marior R. Ramirez, Jr. &
Connie L. Ramirez/
Robert Hundley
Corrected by owner.
02/04/2016
31-16N
802 N. 2nd St.
Scattered trash and debris, brush, fallen guttering, large amounts of outdoor
storage of household items on front porch.
Abigail Carter/
Rebecca Burge
Extension given to
3/15/2016
02/04/2016
32-16N
1110 Hickory St.
Brush, scattered trash and debris.
Exchange National Bank &
Trust Co. of Atchison
Corrected by owner.
02/04/2016
33-16N
S.E. corner of 9th &
Mound Sts.
Brush, dead limbs, scattered trash and debris.
Jerome L. Bratton
issued.
02/04/2016
34-16N
1422 Atchison St.
Scattered trash and debris, appliance, household items, Maroon Cadillac – no
apparent tag, flat tires, appears inoperable.
Lyle & Lindra Banks/
Rachel L. Dexter
Extension given to
3/15/16
02/04/2016
35-16N
1607 Santa Fe St.
Brush, White Chevy Minivan – flat tire, no tag, appears inoperable.
Kathryn A. Bonnel
Corrected by owner.
02/04/2016
36-16N
1660 Atchison St.
Brush, dilapidated/falling wood fence, trash and debris.
Franklin Properties North
LLC/Robert C. Carr
Corrected by owner.
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Date
Notice No.
Address
Owner/Tenant
Action
02/04/2016
37-16N
1116 Maple St.
White Mercury Cougar – no tag.
Mary A. Moore/
Ralph H. Brothern
Corrected by owner.
02/04/2016
38-16N
1322 "M" St.
Scrap wood, scrap metal, household items, tires, auto parts, miscellaneous trash
and debris, numerous inoperable vehicles.
Earnest & Jody Crawford
issued.
02/17/2016
39-16N
700 block Park St.,
north side
Tires, auto parts, scrap wood, scrap metal, brush, plastic barrels, pallets, light
fixtures, shelving, dismantled lawn mowers, John Deere mower with flat tires,
large metal panels, miscellaneous trash and debris, Yellow/Green Truck – flat
tires, no apparent tag, inoperable, Blue Mazda 4dr – no tag, flat tires, appears
inoperable, Red Chevy Truck – expired tag, appears inoperable, White Dodge Van
– appears inoperable, White Oldsmobile 4dr – flat tires, expired tag, appears
inoperable, Blue Chevy Caprice – expired tag, appears inoperable.
Betty B. Paulin Carter
Corrected by owner.
02/24/2016
40-16N
1505 S. 6th St.
Tires, auto parts, air conditioning units, scrap wood, scrap metal, brush, trash and
debris.
William Bradley Spilman
To be checked
3/06/2016
02/24/2016
41-16N
1618 S. 7th St.
Pile of scrap lumber, tires, table, plastic buckets, truck box, trash and debris,
dilapidated sheds.
HSBC Bank USA; Trustee/
Roland Moore
To be checked
3/06/2016
02/24/2016
42-16N
1617 S. 7th St.
Tires, scrap wood, scrap metal, shelving, miscellaneous trash and debris. White
Ford truck – appears inoperable. Shed and house need to be painted.
Thomas L. & Joyce F. Koch
To be checked
3/06/2016
02/24/2016
43-16N
1002 George St.
Trash and debris, trailer full of miscellaneous trash and debris,wood surfaces on
garage and overhead door need to be painted.
Tina M. & Morgan S. Davis
To be checked
3/06/2016
02/24/2016
44-16N
1024 S. 6th St.
Cargo carrier, bags of mulch, broken screens, ripped tarp, plastic pond, scattered
trash and debris, Blue Minivan- appears inoperable.
Ronald W. Humphrey, Jr.
To be checked
3/06/2016
02/24/2016
45-16N
437 S. 5th St.
Large amounts of scattered trash and debris.
Thomas F. Sr. & Bonnie S.
Reese/Trevor A. Reese
To be checked
3/06/2016
02/24/2016
46-16N
901 Ann St.
Outdoor storage of scrap wood, buckets, construction material, scrap metal, trash
and debris.
Sandra Schultz & Roy
Devor/Irene Devor
To be checked
3/06/2016
02/24/2016
47-16N
1101 George St.
Tires, scrap wood, scrap metal, brush, piles of block, buckets, old farm equipment.
Damaged siding, paint & roofs on sheds .
David Kesinger/
Abigail J. Kesinger
To be checked
3/06/2016
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Date
Notice No.
Address
Owner/Tenant
Action
02/24/2016
48-16N
829 S. 5th St.
Brush, scrap wood, scrap metal, freezer, trash and debris, garage and rear wood
door and trim on house need to be painted.
Glen M. & Patricia L.
Thorne/Cheryl K. Jones
To be checked
3/06/2016
02/24/2016
49-16N
826 S. 6th St.
Brush, tires, scattered and bagged trash and debris. Garage needs to be painted.
Brenda K. Petersen/
John M. Burton III
To be checked
3/06/2016
02/24/2016
50-16N
1249 Hickory St.
House needs paint, damaged or missing guttering/downspouts, damaged rear
soffit, deteriorated rear deck, rotted area around back door, back door unsecured,
access panels to crawl space need replacing, cracked foundation.
Haley Enterprises Inc.
To be checked
3/06/2016
02/24/2016
51-16N
1329 1st Ave.
Outdoor storage of auto parts, tires, storage bins and drawers, scrap wood, scrap
metal, fence panels, trash and debris, broken basketball goal.
Kenneth E. Mann, Sr.
To be checked
3/06/2016
02/24/2016
52-16N
1309 Division St.
Damaged foundation, front porch, roof, damaged windows and doors,
guttering/downspouts, structure needs paint.
Brett A. Bjorgaard
To be checked
3/06/2016
02/24/2016
53-16N
1423 Division St.
Green Minivan – wrecked, inoperable.
Christian E. & Sarah L.
Longbrake
To be checked
3/06/2016
02/24/2016
54-16N
835 Commercial St.
Damaged roof, fallen wall and damaged electrical .
James R. Pyne/
Brian L. Handke
To be checked
3/06/2016
02/24/2016
55-16N
823 N. 6th St.
Outdoor storage of miscellaneous onstruction material, brush, scrap wood, tarps,
tires, scattered trash and debris, garage needs paint & roof, damaged overhead
door.
Thomas A. & Linda D.
Miller
To be checked
3/06/2016
02/24/2016
56-16N
721 Riley St.
bags of yard waste, Black Mustang – flat tire, appears inoperable.
Andrew D. Kuhn/
Heidi S. Hitchens
To be checked
3/06/2016
02/24/2016
57-16N
828 Main St.
Loose metal conveyor covers.
Bartlett Grain Company LP
To be checked
3/06/2016
02/24/2016
58-16N
509 Parallel St.
Fallen and damaged stone wall, deteriorated front porch fascia/soffits.
Erik S. & Sharon C.
Anderson
To be checked
3/06/2016
02/25/2016
59-16N
1116 Laramie St.
Deware Enterprises LLC/
Colesia R. Jenkins
To be checked
03/07/2016
3
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Date
Notice No.
Address
Owner/Tenant
Action
02/25/2016
60-16N
1122 Laramie St.
Brush, scattered trash and debris, refrigerator on front porch, fire damage on back
porch
Patrick M. & Olivia D.
Denton/Michelle Harbin
To be checked
03/07/2016
02/25/2016
61-16N
1101 Parallel St.
Scattered trash and debris.
Mark A. & Charlene L.
Barnes
To be checked
03/07/2016
02/25/2016
62-16N
1117 Parallel St.
Scrap wood, scrap metal, appliance, tires, miscellaneous trash and debris, White
car on trailer – flat tire, inoperable, no apparent tag, Gray Ford Taurus – damaged,
expired tag, appears inoperable.
Randy J. & Lisa M.
McCrerey
To be checked
03/07/2016
02/25/2016
63-16N
1223 Mound Dr.
Garage door needs to be painted.
Adam D. Max/
Jessica L. Abell
To be checked
03/07/2016
02/25/2016
64-16N
1437 Atchison St.
Blue/Gray Chevy truck – flat tire, no apparent tag, appears inoperable.
Michael & Molly R. Denton/
Heather D. Denton
To be checked
03/07/2016
02/25/2016
65-16N
1431 Atchison St.
scrap wood, trash and debris, Blue Chevy truck – on jacks, expired tag (DEI3),
appears inoperable.
Leo Navinskey/
Frances V. Haverkamp
To be checked
03/07/2016
02/25/2016
66-16N
1421 Atchison St.
Scattered trash and debris, tires, refrigerator, garage full of trash and debris, scrap
wood.
Nicholas E. Harding
To be checked
03/07/2016
02/25/2016
67-16N
217 N. 14th St.
Tires, scrap wood, scrap metal, auto parts, miscellaneous trash and debris, Red
Ford Taurus – flat tire, no apparent tag, appears inoperable.
Scott A. & Rebecca L.
Gann
To be checked
03/07/2016
02/25/2016
68-16N
1100 Kansas Ave.
Household furniture, miscellaneous trash and debris, Red 2 door hatchback – no
tag, dismantled, appears inoperable.
A & M Kansas LLC/
Jessica Silverheels
To be checked
03/07/2016
02/25/2016
69-16N
1104 Kansas Ave.
Nadine S. Messina Trust
To be checked
03/07/2016
02/25/2016
70-16N
1106 Kansas Ave.
Household furniture, scattered trash and debris, Green Ford Van – no tag, flat tire,
appears inoperable, Green/Tan Mitsubishi SUV – no tag, appears inoperable
To be checked
03/07/2016
02/25/2016
71-16N
1108 Kansas Ave.
Tan Ford Taurus – flat tire, appears inoperable.
Nadine S. Messina &
Thomas L. Messina Jr./
Johnny Cash
Jared C. Martin & Sofia M.
Molder
4
23
To be checked
03/07/2016
Date
Notice No.
Address
Owner/Tenant
Action
02/25/2016
72-16N
1105 Commercial St.
Mattress, brush, broken fence, scattered trash and debris.
Marcia K. Walters/
Kenneth Hershberger
To be checked
03/07/2016
02/25/2016
73-16N
1107 Commercial St.
Broken plastic containers, scattered trash and debris.
Elizabeth D. McGee
To be checked
03/07/2016
02/25/2016
75-16N
105 N. 11th St.
Tires, appliance, door, scattered trash and debris.
Erik M. Taylor
To be checked
03/07/2016
02/25/2016
76-16N
1127 Commercial St.
Structurally unsound front and back porch.
Richard E. & Dolores A.
Andra Trust
To be checked
03/07/2016
02/25/2016
77-16N
615 Washington St.
Box spring, computers, household items, brush, plastic bins, cardboard, broken
chair, miscellaneous scattered trash and debris.
David M. Vandiver &
Shawna D. Vandiver
To be checked
03/07/2016
02/25/2016
59-16N
1116 Laramie St.
Deware Enterprises LLC/
Colesia R. Jenkins
To be checked
03/07/2016
02/25/2016
60-16N
1122 Laramie St.
Brush, scattered trash and debris, refrigerator on front porch, fire damage on back
porch
Patrick M. & Olivia D.
Denton/Michelle Harbin
To be checked
03/07/2016
02/25/2016
61-16N
1101 Parallel St.
Mark A. & Charlene L.
Barnes
To be checked
03/07/2016
02/25/2016
62-16N
1117 Parallel St.
Scrap wood, scrap metal, appliance, tires, miscellaneous trash and debris, White
car on trailer – flat tire, inoperable, no apparent tag, Gray Ford Taurus – damaged,
expired tag, appears inoperable.
Randy J. & Lisa M.
McCrerey
To be checked
03/07/2016
5
24
MEMO
TO: Trey Cocking, City Manager FROM: Justin Pregont, Public Works & Utilities Director DATE: March 3, 2016 SUBJECT: Pavement Markings – Equipment Proposal The Streets Division of the Public Works & Utilities Department is responsible for monitoring and maintaining pavement markings throughout the City of Atchison. This responsibility is something Public Works has struggled with since well before my arrival in the fall of 2013. By all reports, every internal attempt at a pavement marking project of much size has struggled with quality control, mostly due to ineffective and woefully inadequate equipment. In fact, the existing striping equipment is actually designed for the purposes of applying paint to athletic fields, not pavement. Given the inadequate equipment, most internal pavement marking projects in the last 2+ years have attempted to apply the markings with simple paint rollers. These projects have proven to be time consuming for staff while also providing very limited useful life. Often times, the markings only last for a few months. Our current internal pavement marking program is a bad value, and it needs to change. As with any other maintenance program or project, when internal resources aren’t able to provide the service, we seek out contracts to fill the void. In the last couple years, we’ve had several pavement marking projects performed by outside contractors, namely the downtown parking lot striping project in the fall of 2014 (project cost: $5,600) and the angle parking in the 100 block of North 5th Street (project cost: $3,916). The need for other pavement marking projects is becoming more and more apparent, namely Main Street (4th Street to 10th Street), various downtown crosswalks, and miscellaneous turn lane arrows. There is substantial pavement marking work on the horizon and limited resources to fund those projects if they are to be performed by outside contractors. Staff is proposing the purchase of new pavement marking equipment that would enable the Streets Division to perform projects internally. While new pavement marking equipment is not budgeted in the 2016 Equipment Replacement Plan (ERP), staff is confident that the purchase of new traffic striping equipment can be accommodated within the confines of the existing ERP budget. The equipment we’re targeting would cost no more than $7,500. Staff anticipates that the 1‐ton dump truck purchase slated in the 2016 ERP will be under budget enough to accommodate this purchase. Public Works would like to proceed with soliciting bids for the new equipment. City of Atchison | 515 Kansas Avenue | Atchison, KS 66002
Phone: 913/367‐5500 | Fax: 913/367‐3654 | www.cityofatchison.com 25
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ATCHISON LIBRARY BOARD MEETING DATE January 25, 2016 TIME: 7:06 PM Treasurer, Don Bratton called the meeting to order with a roll call of the members. Roll Call Board members present were Diana Moxley, Donald Bratton, Jennifer O’Malley, and Julie Sellers. Gary Landeck, Library Director, was also present. Additional Agenda Items – None A motion was made to re approve January 25, 2016, minutes and approve the agenda, secretary’s report/ Director’s report/Statistical report. MOTION: Jennifer O’Malley SECONDED: Julie Sellers APPROVED: Unanimous CORRECTIONS: None Public Forum for non‐agenda items ‐ None REPORTS: STAFF REPORTS – None FINANCIAL/BUDGET As of FYI2015 finished, the library is under budget 4.3 % or ($23,869.00). A motion was made to accept the financial report. MOTION: Jennifer O’Malley SECONDED: Julie Sellers APPROVED: Unanimous STANDING COMMITTES A. POLICY – (Gary Landeck, Diana Moxley, Donald Bratton) – None 31
B. BUDGET – Finance (Gary Landeck, Don Bratton, and Elizabeth Lane, ad hoc member) – Gary went over the budget at length. We were over budget for FY 2015 in these areas: professional services, material replacement, repairs & maintenance, telephone & utilities. Gary asked the Board to consider moving from our reserve $24,000 a half of it ($12,000) into our capital fund, and to leave the rest ($12,000) into our reserve fund for FY 2017. Move to transfer $12,000 credited to the general fund of 2015 to the Capital Improvement Fund.
MOTION: Julie Sellers SECONDED: Jennifer O’Malley
APPROVED: Unanimous
NEW BUSINESS  Discuss and sign NEKLS 2016 Library Development Grant application– Had the discussion. We meet the requirements. We’re classified as a Major Service Center II, which we get $28,649.00 We discussed library and there no questions and the document was signed. Made a motion to approve that we grant application. MOTION: Jennifer O’Malley APPROVED: Unanimous SECONDED: Julie Sellers  Comments about 2015 Annual Report‐ Gary said that he didn’t get it completed. He will send the report by email.  COR + ‐ Kevin Brown, who is junior at Benedictine, approached Gary Landeck. Gary passed out their document containing Project Summary, 32
Community Needs, Action Plan, COR + Engage, COR + Expo, COR+ Action, and Conclusion. The students that make up this organization intend for it to be long term. Standing Agenda Items: 1. 2015‐2018 Strategic Plan/Performance Management Process update – Gary Landeck said, “Pretty universal positive, conversations, and articulate their own goal,” from the entire staff. He did say not everyone staff positions/ job description fits the performance process evaluation. 2. Board fund raising efforts – There were not many Library Board members present. Those that were present didn’t want to do anything without the other members present. 3. Renovation Update – 1) Drywall, sprinkler system and HVAC – Pretty much done with their mudding. Gary felt like it would be next week sometime 2) Phone system installation – Gary felt like they were going to do it Tuesday or Wednesday. Gary said, “They’re running the wire.” 3) Plan donor recognition – Not urgent. Gary wants to have the book shelves in place and some of the furniture, though not all the furniture. 4) Shelving and Furniture – The total budget is $66,000 (shelving and furniture). They priced the shelving and it was $37,000. 5) Grand Opening ‐ Don Bratton suggested setting a tentative date of April 1, 2016. 4. KLA and NEKLS BD updates – KLA – They thanked the legislators for the $800,000 resources. They said that they know their Kansas budget is tight, but they really appreciated the money and anything more they could for the libraries of Kansas. NEKLS BD ‐ OLD BUSINESS ‐ 33
 Teen/Surplus renovation funds proposal – David Dunfield is working on the design  Patron Management Issues/ Destination Library Grant – COR+ and the library staff are working with other agencies. The Destination Library Grant will need the project to be reconfigured. ADVANCED AGENDA PLANNING – Diana Moxley and Elizabeth Lane are going off the Library Board when their time expires in April 2016. Anyone that you can think of would be a good candidate for their position. Get with Gary about them. A motion was made to adjourn the meeting at 7:56 pm. MOTION: Jennifer O’Malley SECONDED: Julie Sellers APPROVED: Unanimous Respectfully submitted by: Diana Moxley 34
CITY COMMISSION MEETING
CITY OF ATCHISON, KANSAS
COMMISSION ROOM, CITY HALL
FEBRUARY 17, 2016, 5:00 P.M.
MEMBERS PRESENT:
Mayor Jack Bower, Commissioners David Hausmann, Charlie Perdue, Larry
Purcell, and Allen Reavis.
OTHERS PRESENT:
City Manager Trey Cocking, Finance Director/Assistant City Manager Becky
Anderson, City Attorney Robert Campbell, Acting Fire Chief Ted Graf, Public
Works and Utilities Director Justin Pregont, Deputy Director of Public Works
and Utilities Clinton McNemee, Assistant Director of Public Works and Utilities
Mike Stec, Police Chief Mike Wilson, Recording Secretary Kathryn Soph, and
others.
I.
CALL TO ORDER.
Mayor Bower called the meeting to order at 4:30 p.m.
II.
INVOCATION.
Commissioner Hausmann gave the invocation.
III.
PLEDGE OF ALLEGIANCE.
IV.
PROCLAMATIONS.
None.
V.
PUBLIC FORUM.
Craig Kew, President of the Board of Directors for the Atchison Humane Society, and Board member
Gina Hart asked the Commission for financial support. Mr. Cocking said the City used to provide
donations to non-profit groups, but that was discontinued as a policy decision by a previous
Commission. If the majority of the Commission wishes to reinstate donations, the policy can be
discussed during the budget process.
Angela Tyler, representing the Lincoln School Alumni Association, gave Commissioners copies of
their business plan. She asked to be placed on the next meeting agenda to request that the City pay
LMI survey costs of $5,000. They plan to apply for a 2017 CDBG grant.
VI.
NEW BUSINESS.
A.
APPOINTMENT TO EMS BOARD:
Mayor Bower nominated the Fire Chief as the City's representative on the EMS Board, seconded by
Commissioner Reavis. The motion carried by a 5-0 vote.
B.
WATER TREATMENT PLANT FILTER IMPROVEMENTS - CHANGE ORDER #1:
Jeff Klein, Burns & McDonnell Engineers, and Wayne Steen, Leopold/Xylem Inc. explained the
reason for the change order was an oversight by the supplier that under drains for two of the five
filters are not compatible with the conversion and need to be replaced for regulatory compliance. Mr.
Klein noted that the engineering and construction costs are discounted because of the oversight.
35
City Commission Meeting
February 17, 2016
City of Atchison, Kansas
page 2.
Commissioner Purcell argued that the City should not be responsible to pay these costs because the
City was not in error.
Commissioner Reavis moved to approve a change order for the filter improvement project at the
Water Treatment Plan with Walters Morgan, Inc. in the amount of $183,216.73, continent upon the
City Attorney's review of the City's contract with Burns & McDonnell. Mayor Bower seconded. The
motion carried by a vote of 3-2, with Commissioners Perdue and Purcell opposed.
VII.
COMMUNICATIONS.
A.
JANUARY 2016 FINANCIAL STATEMENTS:
Commissioner Reavis asked to receive more information on sales tax collections. Ms. Anderson
explained that the reports include thousands of vendors. Different vendors report tax collections at
various intervals, and much of the tax collection data is confidential. She does review the reports to
keep informed on collection rates.
B.
ATCHISON LIBRARY BOARD MINUTES - NOVEMBER 23, 2015.
C.
CORRESPONDENCE FROM LINCOLN SCHOOL ALUMNI ASSOCIATION.
D.
RESPONSE TO LINCOLN SCHOOL ALUMNI ASSOCIATION.
VIII.
CONSENT AGENDA
A.
APPROVE THE MINUTES FROM THE ATCHISON CITY COMMISSION MEETING OF
FEBRUARY 1, 2016.
B.
APPROVE THE AMENDED MINUTES FROM THE ATCHISON CITY COMMISSION
MEETING OF DECEMBER 21, 2015.
C.
APPROVE THE CITY MANAGER TO TEACH A CLASS ON MARCH 16, 2016.
Commissioner Purcell made a motion to approve the Consent Agenda. Commissioner Hausmann
seconded. The motion carried 5-0.
IX.
INFORMATIONAL ITEMS.
Mr. Cocking noted the next meeting will be held in three weeks.
X.
GOVERNING BODY COMMENTS.
Commissioner Hausmann felt the four-way stop at 10th & Kansas is a good solution.
Commissioner Perdue spoke in support of the Fire and Police Departments, and also in support of the
Lincoln School Alumni Association.
XI.
PUBLIC FORUM.
Gary Landeck, Atchison Library Director, said the library received a $5,800 grant from the Northeast
Kansas Library System to address teen and young adult issues. He invited the Commissioners and
36
City Commission Meeting
February 17, 2016
City of Atchison, Kansas
page 3.
staff to a meeting at the Atchison Event Center Friday, February 19th at 10:00 a.m.
XII.
EXECUTIVE SESSION.
A.
AN EXECUTIVE SESSION FOR DISCUSSING CONFIDENTIAL DATA RELATING TO
FINANCIAL AFFAIRS OR TRADE SECRETS OF CORPORATIONS, PARTNERSHIPS,
TRUSTS, AND INDIVIDUAL PROPRIETORSHIPS:
Commissioner Hausmann moved to recess into executive session until 6:00 p.m., seconded by
Commissioner Purcell. The motion passed 5-0.
The meeting recessed from 5:44 p.m. to 6:00 p.m.
Mr. Cocking announced that the City has negotiated a development agreement with an investment
group that is 60% locally owned to construct a new hotel at the Northwest corner of Fourth and Main
Streets, at an estimated cost of six million dollars. The hotel will be a major franchise, with a
minimum of sixty rooms. The City will issue industrial revenue bonds for the project. The City will
sell the site for $100, but will receive a $100,000 origination fee for the project. The project will
receive a property tax rebate for the first ten years. The hotel is to open no later than December 31,
2018.
Commissioner Reavis made a motion to accept the development agreement with Atchison Hospitality
Group LLC. Commissioner Purcell seconded. The motion carried by a vote of 5-0.
XIII.
ADJOURNMENT.
The meeting adjourned at 6:10 p.m.
Approved this ____ day of __________, 2016.
Debra A. Clem
City Clerk
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MEMO
TO: Trey Cocking, City Manager FROM: Justin Pregont, Public Works & Utilities Director DATE: February 5, 2016 SUBJECT: Slurry Seal Program – Recommendation to Suspend Program and Liquidate Equipment For about the last fifteen years, the Streets Division of Public Works has operated an internal slurry seal program. Funds are budgeted annually for the purchase of slurry materials to be applied to a select number of city blocks, and the work is performed internally with a department‐owned slurry truck. Typical Annual Budget* = about $50,000 Average # of Blocks = 12 Average Duration = 2 Weeks Average # of Personnel = 7 (Total FTE in Streets = 9) *There are no funds budgeted for slurry seal operations in 2016. Slurry seal is a pavement preservation measure that should be applied before a street has deteriorated to the point that it needs rehabilitation. Ideal street candidates for slurry seal have some oxidation and narrow cracks. Oxidation starts immediately after asphalt is laid down whereby the asphalt molecules are in a constant search for stability and the molecules bond tighter and tighter with the aggregate in the asphalt. This molecular process explains why asphalt turns gray over time and becomes more brittle and prone to cracking. The slurry seal process seals the cracks and restores some elasticity to the street surface. Fifteen years ago, slurry was much more common than it is today. Other types of seal products (chip seal, cape seals, polymer seals, etc.) have since proven to be a better overall value. Furthermore, the street improvement program is not adequately resourced to maintain all street surfaces in ideal condition. Over the years, streets have been slurry sealed that show more advanced deterioration than would be ideal for a slurry seal application. The result is that good streets that require a slurry seal to remain in that condition continue to deteriorate to the point they need restoration while streets which are already in need of restorative work are given a preservation‐only treatment. In these situations, the slurry seal does little more than make us feel good by seeing the fresh, dark asphalt appearance for a season or two. Usually within a year, the same issues re‐emerge through the slurry seal layer. Another challenge with the slurry seal operation is that it is a science, a skill, and an art, and as such, it puts an unrealistic expectation on city staff. When the operation only lasts for two weeks, it does not give staff adequate time to perfect it. Their work is then compared to the work of companies whose crews spend entire seasons applying seals. In other words, the slurry seal program is often applied to streets that are too forgone by a two‐week crew that needs one week to calibrate the truck and troubleshoot the kinks. These deficiencies conjure up questions about cost‐effectiveness, value, and smart spending. By comparison, the internal crack sealing operation is a much less expensive yet more impactful pavement preservation technique. Diligent crack sealing applied to newer pavements combined with a well thought out and executed mill and overlay program are two vital pieces to the puzzle. At current funding levels, it seems improbable that the City could execute an effective pavement preservation strategy beyond internal crack seal operations; however, there remains a need to address those streets that are in need of low to moderate restorative attention. It is my recommendation that the City consider abandoning the slurry seal program and focus on methods that are more restorative in nature while continuing its crack sealing operation and its mill and overlay program. Secondly, it is my recommendation that the City consider funding a more effective ‘preservation’ program through the application of various seals as needed to be performed by specialized, private contractors. City of Atchison | 515 Kansas Avenue | Atchison, KS 66002
Phone: 913/367‐5500 | Fax: 913/367‐3654 | www.cityofatchison.com 57

City Commission Agenda Packet March 7, 2016

Transcription

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