Important Dates Details! - Xavier University of Louisiana

INFORMATION FOR ALL PROSPECTIVE GRADUATES - 2011/2012
Commencement Events
Mandator y Par ticipation
MONDAY, MAY 7
INFORMATION SESSION / ROLL CALL
9:00 a.m.
University Gymnasium
Roll Call is the official public announcement of Graduates and
review of Commencement line-up and procedures.You are
ENCOURAGED to be present in the university gymnasium.
In addition, the Registrar’s Office will send an email on Friday
May 4, 2012 at 2:00pm, notifying students who are eligible to
participate in Commencement. The email will also contain
information about Honors designations. Students who have
questions or concerns after viewing the email should contact
the Registrar’s Office immediately. Students who expect to,
but do not, receive an email should immediately contact the
Registrar’s Office.
FRIDAY, MAY 11
BACCALAUREATE MASS and HONORS
CONVOCATION - 7:00 p.m.
University Gymnasium
Graduates assemble at 6:30 p.m.
• Seniors wear cap and gown, no hood.
• Procession begins at 6:45 p.m.
Note: University Honors and Awards to Graduating Seniors
will immediately follow Baccalaureate Mass
SATURDAY, MAY 12
COMMENCEMENT - 10:00 a.m.
New Orleans Kiefer Lakefront Arena
Graduates assemble at 8:30 a.m.
• Seniors wear cap and gown and drape hood over left arm;
place tassel on the right side.
• Procession begins at 9:45 a.m.
Countdown to Graduation
REQUIREMENTS FOR GRADUATION – CANDIDATES MUST:
•Review your degree requirements with your advisor.
• Submit your degree application to the Office of the Registrar (make sure the application is complete and
accurate).
• Satisfy all financial obligations (Fiscal, Library Fines, Parking Tickets, Student Health Services, etc.). Your
diploma cannot be issued unless you have satisfied all financial obligations to the university.
• Complete an Exit Interview with Financial Aid.
• If currently enrolled at another institution, submit an official transcript to the Office of the Registrar, no
later than May 1, 2012.
• Not forget to visit the XU Book Store for graduation cap/gown measurements.
• If you are not participating in commencement, submit a “Letter of Absentia” along with a fee of $25.00 to
the Dean s Office immediately.
• Update your current and permanent addresses and phone numbers in the Registrar’ Office or on Banner
Web.
• Make sure you check your Xavier email account for official correspondence.
Announcements may be picked
up in the Student Services Office
– 3rd Floor University Center
305B beginning March 16, 2012. They will be mailed to graduates who
completed work last summer or fall. Questions about announcements
may be addressed to Ms. Barbara Franklin, Student Services, by phone
(504) 520-7357, by email studentservices@xula.edu, or visit the office.
The first ten announcements are free. Additional announcements may be purchased at $1.00 each. You may
make or purchase name cards as an insert OR you may order personalized invitations from Herff Jones Email:
GRADSUPPLY@AOL.COM or call (504) 737-4439.
Announcements
The Senior Class is sponsoring “Grad Finale”, a resource fair offering an
opportunity for you to get information on and complete senior obligations
on March 8, 2012, 10am – 2pm, UC 1st Floor Lobby. Several vendors and
university offices will be available throughout the day---Senior Class (Kente Stoles, class week info); Herf Jones
(personalized invitations); Jostens (class rings); Candid Photography (senior portraits); Financial Aid (exit interviews, loan consolidation); GradStar Office; Registrar; and more.
Senior Fair
Cap, Gown and
Hood
Cap, Gown and Hood orders should have been placed and finalized. Students
may pick them up at Xavier Bookstore, 2nd Floor University Center between
9:00 a.m. and 4:30 p.m., Monday through Friday. For last minute emergencies,
they may have a limited number of caps, gowns, and hoods. Also, Xavier and
Greek Organization KENTE cloth stoles are available in Student Services, University Center – Rm. 305B for $20
and $25, respectively. No other stoles have been approved to be worn at the commencement ceremony. Honor
Cords are available through the academic department in which the honor is designated. Questions about caps,
gowns and hoods should be addressed immediately by contacting Xavier’s Bookstore at (504) 520-7300.
If you miss the Grad Finale Fair, you may still order Senior Portrait Packages
through Candid Campus Photography. A photographer will take cap/gown
portraits at the Commencement or you may arrange for an individual sitting in advance. Contact Candid Campus Photography at (504) 366-0607. The photographer provides caps/gowns/
tassels/hoods.
Senior Portraits
Class Rings
Many THANKS to Jostens for sponsoring a raffle of a class ring at the Senior
Fair. Class rings can be ordered at the Grad Finale Fair or through Jostens at
http://college.jostens.com/jostens/college/home.jsp?_requestid=94379 and
enter Xavier University of LA.
Diplomas are awarded at the Commencement
Exercises to those who have satisfied ALL requirements
for the degree and whose fiscal accounts are clear.
Please confirm name change, spelling, etc. with the Office of the University Registrar. If you
completed your work last summer or fall and are now out of town, or if for other grave
reasons you will be unable to be present for the Commencement Exercises, you must apply
to the Registrar’s Office to receive your degree in absentia. This should be done as soon as
possible, if you have not already done so. Be sure to include in your letter of request, the
address to which the diploma should be mailed. If the request is received by April 2, 2012,
the diplomas will be mailed by May 31; otherwise there may be a considerable delay in the
mailing since this is one of the busiest seasons of the year in the Registrar’s office. There
is an additional $25 fee for diplomas in absentia (Total graduation fee $125).
Diplomas
Commencement
Entrance/Access
Commencement Entrance and seating for the general public at the Arena
will be on a first-come, first-served basis. There will be no admit cards.
Doors open one hour prior to Commencement. We strongly suggest that
your immediate family arrive at the Arena early, but not later than 9:45 a.m.
At the completion of the Commencement ceremony, family and guests are directed to meet graduates outside of
the entrance to the Arena Auxiliary Gym. ALL GUESTS ARE ASKED TO WAIT OUTSIDE IN ORDER TO AVOID
CONFUSION. THANK YOU!
NOTE: YOU MAY BE SENT OTHER IMPORTANT INFORMATION THROUGH THE U.S. MAIL. PLEASE
CHECK BANNER WEB AND VERIFY THAT THE REGISTRAR’S OFFICE HAS YOUR CURRENT LOCAL
AND PERMANENT MAILING ADDRESSES, PARENT CONTACT INFORMATION AND PHONE NUMBERS.
THANK YOU.
Hotel Accommodations
The University has secured a limited block of guest rooms for your Family and Friends at area
hotels during graduation weekend.
NOTE: Please mention that you are part of our group: Xavier University Commencement Group.
Reservations by attendees must be received on or before Thursday, April 19, 2012.
Marriot Hotels and Resorts
Spring Hill Suites
New Orleans Convention Center
301 St. Joseph Street
504-522-3100
REFERENCE # M-E6T1RK/M-E6FD3N
Marriott Hotels and Resorts – Courtyard
2 Galleria Blvd
Metairie, LA
504-838-3800
REFERENCE #M-E7009K / M-E7009K
Hampton Inn & Suites – New Orleans
1201 Convention Center Blvd.
New Orleans, LA 70130
866-311-1200
GROUP CODE – XCC
http://hamptoninn.hilton.com/en/hp/groups/personalized/M/
MSYLAHX-XCC-20120510/index.jhtml?WT.mc_id=POG
Marriot Hotels and Resorts – Courtyard
New Orleans Downtown
300 Julia Street
New Orleans, LA 70130
504-598-9898
REFERENCE #M-ELJ2S1/M-ELJ2R5