Sage BusinessWorks 2010 Enhancement Guide (PDF 1.1

Sage BusinessWorks Accounting
Sage BusinessWorks 2010 Enhancement Guide
The fresh look of Sage BusinessWorks 2010 is the first sign of
the remarkable changes that have taken place in your Sage
BusinessWorks Accounting software.
Your Sage BusinessWorks Accounting software has undergone
• For Gold plan subscribers–unlimited access to Tech Thursday and
an extraordinary facelift over the past year, resulting in a product
Business-Building Courses. For Silver and Bronze plan subscribers–
that is easier to use than ever before. Sage BusinessWorks 2010
use your points for Tech Thursday and Business-Building Courses (1
is a culmination of months of development and collaboration not
point per Webcast). Visit Sage University for course listings.
just with the Sage development team but also with customers like
• Gold and Silver plan subscribers have access to up to two Private
you. Through extensive usability testing, we reached out to Sage
Tutor sessions, which are customized to fit the needs of your
BusinessWorks customers to ensure the new look and feel of Sage
business (two sessions included with the Gold plan, 3 points each
BusinessWorks 2010 is not just pretty, but also highly functional
for Silver plan).
and intuitive. As you navigate through the new launcher, you will
• Enhanced Tax Reporting, which automatically produces more
be able to take advantage of all the new features with minimal
than 250 tax forms, including state and federal unemployment
training because the basic workflow is virtually identical to what
forms, W-2s, W-3s, 1099s, and many more using your Sage
you are used to.
BusinessWorks data.
As you read through this Enhancement Guide, we hope you will be
amazed at the sheer number of exciting new enhancements available
in Sage BusinessWorks 2010. You may be wondering how you can
get access to all of these new features that are packed into this
version. Great news! Customers on a current ClientCare plan at the
time of shipping will be sent the software upgrade CD automatically!
• Access to a collection of short recorded tutorials covering everyday
tasks in Sage BusinessWorks.
• Access to a wealth of technical and product knowledge accessible
over phone, fax, e-mail, or the Web. Gold plan subscribers have
unlimited access to these resources; Silver and Bronze plan
subscribers may use their points (1 point per case).
It’s just one of the many benefits of being a ClientCare member. Did
If you don’t have a ClientCare plan or yours has lapsed, you don’t
you know a ClientCare plan already provides 24/7 access to download
have to miss out on the exciting new features in Sage BusinessWorks
maintenance updates as they become available? In addition, a
2010 or the world-class support provided by the Sage Technical
ClientCare plan offers you the following valuable resources:
Support analysts. Simply contact your Sage Business Partner,
give us a call at 800-447-5700, option 2, or send an e-mail to:
BusinessWorksSales@sage.com today.
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Sage BusinessWorks Accounting
Access all of the modules from the button bar across the top
as you always have, or select from the module list in the left
navigation pane.
Enhanced Usability
Readily access your most used tasks
the Common Tasks tab for a hyperlinked list of tasks that are used
The Welcome page introduces the new look and feel of Sage
most often, choose the All Tasks tab for a hyperlinked list of all tasks
BusinessWorks 2010 with a wealth of information available at a
in that module, or choose the Checklists tab for a hyperlinked list of
single click. Access all of the modules from the button bar across
setup or period-end tasks. Further streamline your business processes
the top as you always have, or select from the module list in
by creating your own “My Shortcuts” list with the Sage BusinessWorks
the left navigation pane. Selecting from the module list opens a
tasks you access the most. The Startups option will ensure you are
whole new workspace that will simplify your work flow—choose
ready to go by automatically launching selected tasks when Sage
BusinessWorks is started.
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Sage BusinessWorks 2010 simplifies
maintenance of finance and purchasing
contacts in Maintain Customers by displaying
both contacts on the main screen.
Stop toggling to see company contacts
Sage BusinessWorks 2010 simplifies maintenance of finance and purchasing contacts in Maintain Customers by displaying both contacts
on the main screen. Both may be viewed and edited without having to toggle between the two contact records. The same simplification was
carried through to Maintain Vendors where the finance and sales contacts are displayed on the main screen.
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Reduce worry when voiding checks
Take the risk out of voiding a range of checks with the new, simplified
Make sales order changes whenever
it’s convenient
Void Checks by Range interface. The new interface significantly
Save time and inconvenience by simply adding, deleting, or
reduces the chance of voiding the wrong range of checks by
editing lines on sales orders that have been partially invoiced.
displaying a list of the checks selected to be voided. Checks may be
deselected by removing the check mark from the Void box. The count
Forget about running out of invoice numbers
and the total amount of checks selected to be voided dynamically
The Accounts Receivable (A/R) and Order Entry (O/E) invoice
updates as checks are selected and deselected.
number fields have been expanded to 9 characters, significantly
expanding the range of available invoice numbers.
Save time with a single invoice for credit
card charges
Easily enter a single invoice for credit card charges or other invoices
now that the General Ledger (G/L) distribution accounts have been
expanded to 999 unique accounts on Accounts Payable invoices.
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Simplified Business Processes
Store employee and customer information
without worry
Get orders out faster
Sage BusinessWorks 2010 now encrypts sensitive information inside
Two new fields—phone number and e-mail address—have been
the database to better protect your employees and customers. All
added to the Ship To form to facilitate processing of Drop Shipments.
credit card numbers and social security numbers are encrypted in the
The fields are available to be added to sales order and invoice forms
database to assist you in complying with the PA-DSS requirements
as well as the purchase order forms.
(Payment Card Industry).
To further protect credit card numbers and social security numbers,
Sage BusinessWorks 2010 adds a new security setting that allows
you to decide if a user may view and edit the credit card number and
if a user may print the credit card number or print splats and the last
four numbers. The same settings are available in Payroll for protection
of the social security number. A user may be given View/Edit and/or
Print capabilities.
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Sage BusinessWorks Accounting
Go green with reduced paperwork and
manual record-keeping
Throw away your manual records for saving customers’
credit card information with the enhanced credit card
maintenance capabilities. You can save an unlimited
number of credit cards for each customer within the
protection of the Sage BusinessWorks 2010 database.
Eliminate the chance of overwriting
backup data
Quickly back up your company data files without
worrying about overwriting an existing backup as
the backup utility appends a date/time stamp to
the default backup file name.
Report payroll figures with confidence
to the government
Accuracy of payroll figures is vital when reporting to
state and federal governments. Changes to method,
category, or taxable status are no longer allowed within
Deductions and Other Pays that have transactions
against them, ensuring greater accuracy at year end.
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Access your archived company more easily
than ever
Save time when creating your archive company by selecting to
copy the security during the copy company process. The resulting
copy of your company will contain the exact security settings of
your existing company.
Keep IT happy with Pervasive v10 Compatibility
Pervasive v10 contains a number of performance-enhancing
features. Most important is that it allows full support of Microsoft®
Windows Server® 2008 with Sage BusinessWorks 2010.
Improved Reporting
An easier way to extract information so you
can give everyone what they’re asking for
A whole new reporting system implemented in Sage
BusinessWorks 2010 gives each module at least two new
reports for virtually unlimited customization capabilities.
And in the future, the existing reports will be migrated over to
the new reporting system, allowing them to be customized as
well (for now no changes have been made to the existing reports,
so there is no learning curve or change in your workflow).
The new reporting system gives you:
• Virtually unlimited calculation abilities
• Access to all company data fields
• Option of adding tables to existing reports with the Custom
Office module
• Columnar Quick Reports so they export into Microsoft Excel®
exactly as seen on screen
• Data pull capabilities from multiple modules through Custom
Office module for better business decisions
• Protection by utilizing the existing Sage BusinessWorks
security model
• Drill-down capabilities to the details of transactions
And to help you get up to speed quickly, Realtime Learning courses
• Drill-down capabilities to the task screen
and other tools will be available.
• Three levels of report customization:
Easily keep up with customer payments
* Quick Reports for those who want to add/subtract/move
fields or change the filter or sort options.
* Comprehensive Reports for those who are more comfortable
detail payment records have been added to Pre-Paid Accounts
Receivable invoices. The added records are available in Custom
in the report design arena. Allows you to add/subtract/move
Exports as well as in Crystal Reports® or when using ODBC
fields, add calculations, add your own drill down or drill to
queries to report on Sage BusinessWorks data.
fields, and more.
* SQL Report Programming available with the Custom Office
module. This option is available in the Comprehensive
Reports option.
Note: SQL Report Programming is beyond the scope of the
Sage BusinessWorks ClientCare plans due to the advanced
knowledge required.
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Stay on top of your customer payments more easily now that
Quickly show accurate sales figures
Maintain control of your true sales figures by posting returns
to the original sales accounts without having to account for
adjustments. The original functionality of the Invoice Returns and
Part Return features is maintained by providing the option to post
to Sales Returns as in the past or to the original sales account.
Break down allocations with more precision
More precise posting and reporting are at your fingertips with the
5 decimal place precision added to the AP Allocation Tables.
Ready for Sage BusinessWorks 2010?
If you’re on a current ClientCare plan, you will be sent the software upgrade CD automatically as just one of the many benefits of being a ClientCare
member. Not currently on a plan? We’re here to help—simply contact your Sage BusinessWorks Partner, e-mail BusinessWorksSales@sage.com,
or call the Sage BusinessWorks ClientCare department at 800-447-5700 and select option 2.
Get Connected! Visit the Sage BusinessWorks online community
today to ask questions of and share product experiences, tips, tricks, and
suggestions with colleagues as well as industry and product experts.
Community.SageBusinessWorks.com
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and services. At Sage, we live and breathe business every day. We are passionate about helping our customers
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million customers worldwide. For more information, please visit the Web site at www.SageNorthAmerica.com or
call 866-308-2378.
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www.SageNorthAmerica.com I www.SageBusinessWorks.com
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