2014 Leadership Summit Manual

 On behalf of Missouri DeMolay, we welcome you and congratulate you on being chosen to represent your Chapter at this conference. This conference proves to be a time full of Fun, Learning and Brotherhood. The Friendships, Knowledge and Experiences will last you a lifetime! This Leadership Summit proves to be an innovative experience for you with a completely overhauled schedule, new sessions, new activities, new staff, and countless surprises that will leave you wanting more. All participants are reminded that DeMolay standards of behavior are expected during the entire conference. Respect for each other and for the rules that help us work and learn together are expected. This includes no tolerance at the conference for inappropriate behavior, hazing, or substance abuse. There will be an orientation session at the beginning of the conference to clarify these expectations. The Staff for this conference is comprised of a group of highly qualified DeMolay Advisors and State Officers, many of whom have served for many years in a DeMolay Leadership Conference program. This conference will be led by Missouri’s own Executive Officer, Dad Bob Cockerham. It will be our pleasure to meet you and we look forward to helping you, your Chapter and DeMolay through this conference. This conference has been made possible by these friends: St. Louis Preceptory – Legion of Honor Scottish Rite Foundation of Missouri “Dad” Earl E. Walker 2014 Missouri DeMolay Leadership Summit 1 2014 Missouri DeMolay Leadership Summit Staff ROBERT W. COCKERHAM (Director) – Dad Cockerham, Past Grand Master of DeMolay International, is a PMC-­‐MSA and currently Chairman of George L. Walters Chapter, where he has served as Chapter Dad or other advisor for over 30 years; and a Past State Master Councilor of Missouri DeMolay. He is an Active Member and serves as Executive Officer for Missouri DeMolay -­‐ the Greatest Jurisdiction in the World! He is a Past Grand Master, has served as a member of the Board of Trustees for DeMolay International and has held membership and leadership positions in numerous DeMolay International Committees. As an advisor, Dad Cockerham has been honored with the Legion of Honor, Cross of Honor, Guild of the Leather Apron and multiple Advisor’s Honor Keys. He has been honored with the Grand Cross and eight separate Grand Master’s Eagle Awards, and the General Grand Council Cryptic Masons Adult Leadership Medal. Dad Cockerham is a Frank S. Land Fellow I and Fellow II of DeMolay International. He has served on over 30 DeMolay Leadership Conferences, and as the Director. While an active DeMolay, he was honored with the Degree of Chevalier, Distinguished Service Award; and earned multiple Blue Honor Keys, FMA, RD, LCC and Scribe’s Efficiency Certificate. He is twice a Past Master of Clayton Lodge No. 601, a multiple member of Polar Star-­‐Rose Hill Lodge No. 79, and has served as a District Deputy Grand Master and on numerous Committees of the Grand Lodge of Missouri. He is a 33rd Degree Scottish Rite Mason and serves as the Sovereign Grand Inspector General of the Scottish Rite for the Orient of Missouri. He also serves on the Masonic Youth Committees of both the Scottish Rite Supreme Council for the Southern Jurisdiction of America and The Imperial Shrine of North America. He is a member and past officer of several York Rite Bodies, Moolah Shrine, the Grotto, the Eastern Star and numerous other Masonic Organizations. Brother Cockerham is a trial lawyer by profession and is married to Mom Stacy Cockerham. They have seven children, including three DeMolays. BRET A. AKERS (Assistant Director) – Dad Bret Akers was born August 7, 1964. He and his wife Mary Beth and 2 children Annie and Tanner currently reside in St. Charles, Missouri. He is a High School graduate and has an Associates degree in Electrical Engineering. Dad Akers was first introduced to DeMolay at a very early age. His brother was an officer at Raytown Chapter in the Kansas City, Missouri area. “As far back as I can remember it seems like every time we left the house it was for some type of Masonic function. My grandfather was a Master Mason, a 32nd degree Scottish Rite Mason and a Shriner. My mother, grandmother, and step-­‐grandmother were all in the Eastern Star”. When his family moved back to St. Louis, a friend of his introduced him to the Kirkwood Chapter, where he joined when he was 13. Dad Akers served as Kirkwood Master Councilor in 1982. After DeMolay, Dad Akers’ Grandfather paid his initiation fee into the Blue Lodge. He is also a member of the Eastern Star, Sword of Bunker Hill, Shrine and Scottish Rite. He is a Past Dean of the Legion of Honor, St. Louis Preceptory. Bret has been an Active ISC member since 2004. He is currently serving Missouri DeMolay as Executive Director and Assistant Director of the Leadership Summit. Bret also works with Kirkwood Chapter as their Chapter DAD. Bret’s Honors and Awards include Chevalier, Legion of Honor, Cross of Honor, Guild of the Leather Apron, Grand Cross of Honor and was inducted into the Missouri DeMolay Hall of Fame. Dad Akers is currently employed at the Scottish Rite, Valley of St. Louis, where he serves as their Executive Secretary. 2014 Missouri DeMolay Leadership Summit 2 JUSTIN D. ABSHEER – Dad Absheer is a PMC-­‐MSA of Carondelet Chapter. He is a current member of the Legion of Honor, Past State Master Councilor of Missouri (2005-­‐2006), and currently serves the Jurisdiction as Director of Athletics. As an active DeMolay, he received the Degree of Chevalier, Representative DeMolay and the Grand Master’s Masonic Youth Award. Dad Absheer has an Associate’s Degree in Fire Science Technology from Jefferson College and since 2009 he has worked as a full-­‐time firefighter/paramedic for the Antonia Fire Protection District in Barnhart, where he grew up. He is married to Mom Jessie Absheer, a Past Honored Queen of Missouri Job’s Daughters, and they are the proud parents of a three-­‐year-­‐old son, Hayden. MICHAEL P. BRAUN – Michael P. Braun, a PMC-­‐MSA from Mineral Area Chapter, was installed as your State Scribe at the Scottish Rite Cathedral in St. Louis Missouri on November 16th, 2013. Michael was born on August 11th, 1996 in Farmington, Missouri and has two older sisters and an older brother. He joined Squires in 2005 and went on to join DeMolay on August 1st, 2008. Since then, he has actively served his home chapter, holding various offices such as Master Councilor for two terms. Michael has also served the Jurisdiction of Missouri as Area 6 Master Councilor, District Deputy Master Councilor, and State Chaplain. Throughout his several honors and awards, Michael was presented with the 2014 Grand Master’s Masonic Youth Award. Also very active with the Boy Scouts of America, he obtained the rank of Eagle Scout this May. This is Michael’s 5th year at a DeMolay Leadership Conference and his first time on staff. Michael will be a senior in high school in the fall. BRANDON R. COCKERHAM -­‐ Dad Cockerham, Past State Master Councilor of Missouri DeMolay, has served DeMolay International and Missouri DeMolay diligently for the past several years. After serving as a State Officer for the final time in 2012, Brandon was presented with the Distinguished Service Award for the second time, and given a title that correlates his personality, interests, and service to DeMolay: "B.T.S." (Behind the Scenes) Director. Brandon was born on March 6th, 1992 to Stacy and Robert Cockerham and has six other siblings. Brandon was initiated into George L. Walters Chapter on March 23rd, 2004. He has served as Master Councilor in his Chapter in which both of his brothers; Ryan and Quentin have served as Master Councilor as well. Along with his two brothers, he has received the Lamp of Knowledge for completing the Scottish Rite Master Craftsman Program. Other awards that he has earned include; The Executive Officer's Service ~ Inspiration ~ Commitment ~ Honor Eagle, The Grand Master's Excellence in Communication Award for 2009-­‐2010 and 2011-­‐2012, DeMolay of the Year (Distinguished Service Award) and the Degree of Chevalier. This will be his eighth DeMolay Leadership Conference and sixth year on staff. Brandon recently graduated from Webster University with a degree in Computer Science and minor in Web Site Design and Web Site Development. Dad Cockerham is also a Master Mason and a 32nd degree Scottish Rite Mason. QUENTIN J. COCKERHAM – Quentin James Cockerham of George L. Walters Chapter was installed as your Deputy State Master Councilor of Missouri DeMolay at the Scottish Rite Cathedral in St. Louis, Missouri on November 16th, 2013. Quentin was born on October 14, 1994 to Stacy and Robert Cockerham and has six other siblings. He was a member of the Squires prior to joining DeMolay at the Mineral Area Outdoor Degree in 2006. He is an active member of George L. Walters Chapter and has followed in the footsteps of his 2014 Missouri DeMolay Leadership Summit 3 brothers, Ryan and Brandon, all serving as Master Councilor. Along with his parents and two brothers, Quentin has received the Lamp of Knowledge for completing the Scottish Rite Master Craftsman Program. He has also received the Lamp of Knowledge for completing the DeMolay Leadership Correspondence Course. He also has worked diligently in receiving the Representative DeMolay Award. Just this past year, he most graciously was awarded the DeMolay of the Year. Brother Cockerham also has the honor of Chevalier. This will be his sixth DeMolay Leadership Conference and he is very excited for the new changes that have been implemented this year to make a brand new experience for all those attending the DeMolay Leadership Summit. Quentin is currently enrolled in school for general studies and is pursuing a career in the Art of Teaching Theatre to young minds. RYAN M. COCKERHAM – At 25 years old, Ryan is currently Missouri DeMolay’s Director of Communication, as well as Missouri’s newest deputy member of the International Supreme Council. During his active membership, Ryan held both jurisdictional and international positions including the most honorable office of State Master Councilor of Missouri. Ryan was born April 3, 1989 to Stacy and Robert Cockerham, and has six siblings. The Order of DeMolay has been a vital part of his entire life, not just his nearly 11-­‐year career as an active member. Ryan has traveled across the state, country, and globe as part of his DeMolay experience, and has served the fraternity in a multitude of capacities over the years of his life. He has been awarded and recognized for his achievements through various honors which span from the Blue Honor Key, to the coveted Grand Master’s Builder’s Eagle Award for Outstanding Membership in DeMolay International, various ritual awards, the degree of Chevalier, the Executive Officer’s Eagle Award of Service, Inspiration, Commitment and Honor, and has most recently just been chosen to receive the Active Legion of Honor. Ryan graduated from Maryville University with a degree in Communications: Applied Media this spring and is currently pursuing the professional enterprise of Video and Multimedia Production. Ryan is currently a Master Mason, Shriner, Eastern Star Member, and active in the Scottish Rite as a line officer in the Consistory. STACY A. COCKERHAM – Mom Cockerham is a Past Sweetheart of George L. Walters Chapter, and that is how she met Dad Cockerham. She has served as an advisor there ever since DeMolay International allowed women to become advisors, and is a veteran of six Missouri DeMolay Leadership Conferences. She supports her husband in all his many responsibilities and has enjoyed observing their three sons become outstanding leaders and mature young men through the Order of DeMolay. Along with her husband and sons, she has received the Lamp of Knowledge for completing the Scottish Rite Master Craftsman Program. She has also received The Executive Officer's Service ~ Inspiration ~ Commitment ~ Honor Eagle, and recently learned that she will be honored with the Cross of Honor. She and Dad Cockerham also have four daughters, one of whom is a member of Rainbow for Girls and a Past Sweetheart of George L. Walter's Chapter. Mom Cockerham is a member of the Eastern Star and was also a member of Job’s Daughters, Bethel #32. She has a B.A. Degree in mathematics from the University of Missouri. Her passion is the Bible and she has been a Group Leader for Bible Study Fellowship International for nine years. PAUL A. DEMERATH – Dad Paul A. DeMerath has been a Master Mason since 2000, when he was raised at Fenton Lodge #281. He became a 32nd Degree Scottish Rite Mason in 2001 and became a 33rd Degree, Inspector General Honorary, upon his Coronation in 2009. His other Masonic affiliations or honors include serving as the Executive Secretary of 2014 Missouri DeMolay Leadership Summit 4 the Scottish Rite Valley of St. Louis in 2005 and 2007, serving as President of the St. Louis Chapter #22, National Sojourners from 2011-­‐12, serving as Commander of the Albert Pike Camp Heroes of '76 from 2012-­‐13, receiving the DeMolay Legion of Honor in 2007, serving as Chancellor of the St. Louis Scottish Rite Consistory, serving as Treasurer (elected in 2011) of the St. Louis 33rd Degree Association, and he serves on the Board of Directors and as Enhancement Committee Chairman for the Scottish Rite Foundation of Missouri. Dad DeMerath currently serves (since 2007) as Executive Director of the Scottish Rite Cathedral Preservation Association, Inc. Dad DeMerath enlisted in the United States Air Force in 1983 and retired as a Master Sergeant after 22 years of service. His military career as an Air Force musician involved extensive travel throughout the world while performing with many renowned musicians. He also performed for countless national and foreign dignitaries, including many United States Presidents, the Pope, and numerous members of European Royal families. Among the many positions he held during his career included serving as First Sergeant, Noncommissioned Officer in Charge of the Jazz Band and Concert Band, and as Director of Operations. Dad DeMerath is a native of Northern Wisconsin and is proud to be a Shareholder of the famed Green Bay Packers professional football team. He and his wife, Marta, have two adult children, Alicia and Stephan, and their family enjoys exhibiting their American Kennel Club (AKC) Champion Samoyed dogs throughout the region. DEANN K. DRYER – Mom Dryer met Justin Dryer when she served as Grand Bethel Honored Queen of Kansas Job's Daughters in 2004. They were married on October 20th, 2012. Deann joined Job's Daughters in 1999. She has also had the honor of serving as Honored Queen of Bethel #74 in Wichita, Miss Kansas Job's Daughter, and Sweetheart of Bestor G. Brown Chapter Order of DeMolay in Wichita, KS. She is a recipient of the Lily of the Valley Award (similar to the Degree of Chevalier) and Royal Purple Degree (similar to the Legion of Honor). She is currently an advisor of William F. Kuhn Chapter and is the Guardian Treasurer for Bethel #36 in Lenexa, KS. She assists her husband in his role as Director of Ritual at State Conclave. She grew up in a Masonic family. Her father, Darin Mason, joined DeMolay in 1972 and two years later served as Master Councilor of St. Joseph Chapter in St. Joseph, Missouri. Deann graduated from Wichita State University in 2010 with a Bachelor's Degree in Dental Hygiene. Since graduation, she has worked for Show Your Grin Dental in Olathe, KS as a Dental Hygienist. JUSTIN W. DRYER – Dad Dryer is an advisor for William F. Kuhn Chapter in Kansas City. He started his Masonic journey as the ”Chapter Mascot” of William F. Kuhn while tagging along with his brother Tony Broome (PSMC 1997) before he was able to join. He was initiated into William F. Kuhn Chapter at Missouri Conclave in 1996 and ascended the ranks to Master Councilor in 1999. He was honored to serve the State of Missouri as State Scribe (2000), Area #3 Master Councilor (2001), Illustrious Knight Commander (2002), and Deputy State Master Councilor (2003). Justin was proud to lead the jurisdiction of Missouri as State Master Councilor in 2004 and represent the state while being recognized as the #1 jurisdiction in the world for second straight year in total membership and new membership at ISC in Orlando, FL. As an advisor, Justin was Assistant Director of Ritual to Henry Eirich (PSMC 2000) and recently assumed the position of Director of Ritual in 2012. He received the Degree of Chevalier in 2004 and was invested into the Legion of Honor in 2011. Justin was also the 101st Worshipful Master of Swope Park Lodge #617 in 2011 where the lodge was the recipient of the Truman Honor Lodge, the highest award a lodge can achieve. 2014 Missouri DeMolay Leadership Summit 5 Outside Masonry, Justin graduated from the University of Missouri – Rolla (now Missouri University of Science & Technology) with a Bachelor’s Degree in Electrical Engineering in 2006 and has since worked for Garmin International as a Design Certification Engineer in the aviation segment. He was inducted into the Luckiest Man Club when he married Mom Deann (Mason) Dryer in 2012. JAMES C. HAWKINS – Brother James C. Hawkins was installed as your 48th International Master Councilor in Kansas City, Missouri on June 21st, 2014. James was born in Grayson, GA on April 24th 1994. Throughout his schooling, Brother Hawkins was very involved in sports, being active in gymnastics, baseball, and ultimate Frisbee, and also wrestled throughout his tenure at Grayson High School. Further, he participated in multiple school fundraisers, and also found the time to hold a part-­‐time job. He graduated in 2012, received countless scholarships for academic and civic excellence, and now currently attends Georgia Gwinnett College. Here, he will obtain his Associate’s Degree where he majors in psychology and hopes to transfer to Georgia State University to attain a Bachelor’s Degree. Brother Hawkins, a DeMolay since June 2006, is a PMC-­‐MSA of Mountain Park Chapter having served as Master Councilor twice. At the age of 17, James was accepted to become a Knight in Georgia’s Knighthood Priory. Brother Hawkins was appointed as Georgia DeMolay’s State Chaplain in 2009, State Marshal in 2010, elected State Junior Councilor in 2011, State Senior Councilor in 2012, and finally was elected to honorably serve as State Master Councilor in 2013. He has received numerous honors and awards from DeMolay International including the Lamp of Knowledge, FMA, RD, and the Degree of Chevalier. During his term as State Master Councilor, James led a State Officer team that achieved positive growth for Georgia, record attendance at state events and increased support from Rainbow, Masonry, Order of Eastern Star, and Amaranth. Upon attaining the age of 21, Brother Hawkins plans to petition Grayson Masonic Lodge #549 to continue along his Masonic journey. When asked about his vision for DeMolay, Brother Hawkins says, “DeMolay has always been first and foremost in my life since I joined at the age of 12. The opportunities this fraternity provides our young men are unparalleled. The brand that is DeMolay is one that represents service, respect, and diligent work. DeMolay in the modern age has the capacity to change the lives of countless millions of young men and our Order should always strive to innovate and do our best to bring DeMolay to the masses.” JEFFREY C. KITSMILLER, JR. – Dad Kitsmiller, Jr. is a PMC-­‐MSA of Carondelet Chapter and currently an Advisor of George L. Walters Chapter. He is member of the DeMolay Legion of Honor, a Past State Master Councilor of Missouri and an Active Member of DeMolay International’s Supreme Council. Dad Kitsmiller, Jr. currently serves Missouri DeMolay as the Director of State Officers. While an active DeMolay, he earned the Degree of Chevalier, DeMolay of the Year (Distinguished Service Award), York Rite Tribune Award and Grand Master’s Masonic Youth Award. Dad Kitsmiller has also been honored with the Executive Officer’s Eagle Award of Service, Inspiration, Commitment and Honor and was most recently named Missouri’s 2013-­‐2014 Advisor of the Year as he was presented with his membership into the Guild of the Leather Apron. He is a member of Gardenville-­‐Cache Lodge No. 455, Moolah Shrine, and a 32nd Degree Scottish Rite Mason with his membership in the Valley of St. Louis. Jeffrey is a graduate of the University of Missouri – St. Louis with a Bachelor’s Degree in Communications with an emphasis in Marketing and Public Relations. He worked 2014 Missouri DeMolay Leadership Summit 6 in the radio industry in Tulsa, Oklahoma for several years after graduating and before returning back home to the St. Louis area. Dad Kitsmiller, Jr. is the Product Manager for a fantasy sports gaming and data delivery company, President of his own software development practice, as well as co-­‐founder and owner of a mobile application development firm. He is married to Mom Darla Kitsmiller, a Past State Sweetheart of Oklahoma DeMolay; he and his wife are the proud parents of three boys. STEPHEN C. MATTOX – Brother Stephen C. Mattox was installed as your 48th International Master Councilor in Kansas City, Missouri on June 21st, 2014. Stephen was born in Oconomowoc, Wisconsin on November 16th, 1994. Growing up, Brother Mattox was very involved in music and sports; he played the trumpet, violin, piano, guitar, various percussion instruments, and sang in choir. Stephen attended Culver Military Academy for 7 summers and was awarded a scholarship to attend the Culver U.S. Honor Naval Academy for 3 summers for his musical talents. While at Culver, he was an active participant in the Naval Band, Marching Band, Jazz Band, and Honor Drum Corps. At his final year at Culver, Stephen was promoted to the rank of Unit Commander of the Naval Band. In addition to music, he played basketball, football, volleyball, and ran track. He graduated from Wilmot Union High School in 2013. To further his education, Stephen is currently pursuing an Associate’s Degree in Liberal Arts at Milwaukee Area Technical College. Afterwards he plans to transfer to the University of Wisconsin -­‐ Milwaukee to pursue a Bachelor’s Degree in business and political science. Brother Mattox joined Sir Galahad Chapter on November 28th, 2006 in Burlington, WI. One year later he decided to plural his membership to help out in DeMolay to Kenosha Chapter in Kenosha, WI. In 2009, he was first elected to the office of Master Councilor; and went on to serve an additional four terms. He was later appointed to District Master Councilor in 2010, elected to State Councilor in 2011, and finally State Master Councilor of Wisconsin DeMolay in 2012. Stephen decided to further his career in Masonry by being raised to the sublime degree of Master Mason on May 4th, 2013. Stephen has been honored with a number of awards from DeMolay International; Lamp of Knowledge, FMA, BHK, RD, PMC-­‐MSA, Degree of Chevalier. During his years as a State Officer, he revitalized the communications system for Wisconsin DeMolay, currently serves as the proud publisher and editor of the DeMolay Today newsletter, and further, he and his fellow Officers have started a series of State Officer Webcasts to advertise events and other important information. When Stephen was asked about his vision for DeMolay he shared the following: “We always hear how DeMolay used to be a household name and it was a privilege to belong to such a great organization. Well today when we talk about DeMolay or are seen wearing our ‘DeMolay gear’ people don’t know what DeMolay is. We must take pride in our fraternity and be able to communicate the passion we feel in our hearts for DeMolay with our brothers, advisors, friends, and the community as a whole. Lastly, we need to take advantage of this amazing opportunity that we have to make a positive and transformative difference in someone’s life.” CORY C. MEYER – Dad Meyer is a Past Master Councilor from Mineral Area Chapter and currently serves as Chapter Advisor. He Is a Past State Master Councilor of Missouri DeMolay and serves the state now as Director of Charity. While an active DeMolay, he earned the Degree of Chevalier, Representative DeMolay, DeMolay of the Year for Missouri DeMolay, Grand Master’s Masonic Youth Award and the Grand Commander’s Masonic Youth Award. Currently Dad Meyer is a member of the Legion of Honor and a Master 2014 Missouri DeMolay Leadership Summit 7 Mason at Desoto Lodge #119. He graduated from the University of Missouri with a Bachelor’s Degree in Forestry and another in Fisheries/Wildlife. Since graduation Dad Meyer has become a Certified Arborist and works for the Davey Tree Company as a Consulting Arborist throughout the Mid-­‐West and North Atlantic. JOHN M. PARKER – Brother Parker of Waynesville Chapter was installed as your State Chaplain at the Scottish Rite Cathedral in St. Louis, Missouri on November 16th, 2013. At his home Chapter, John moved through the ranks and ultimately ascended to the honor of serving his fellow Brethren as Master Councilor. John's hobbies consist of playing varsity football, varsity tennis, playing games, and being with friends. He hopes to attend Kansas State University and aspires to become an engineer in the field of chemicals or petroleum, or go into the field of law. John plans on joining the Masonic Lodge in Waynesville and wants to become a DeMolay Advisor. This will be his 5th year attending a DeMolay Leadership Conference and his first time on the staff. John has great support from his family as his mom is a member of the Order of Eastern Star (13th District Deputy Grand Matron) and his father is a proud supporter of the Masonic Family and all that it offers the youth of today. BRANDON A. RAREY – Brandon Alexander Rarey of Waynesville Chapter was installed as your State Master Councilor at the Scottish Rite Cathedral in St. Louis, Missouri on November 16th, 2013. He was born on May 9th, 1993 in Mesa, Arizona; several years later, in 2006, he moved with his family to Missouri. A short year later he became a member of DeMolay. Brandon served as Master Councilor of Waynesville Chapter in 2010. Brandon has received the Lamp of Knowledge for finishing the entire Leadership Correspondence Course program, The Grand Master’s Masonic Youth Award, Blue Honor Key and the Degree of Chevalier. Brandon is also a Master Mason at Waynesville Lodge #375 and a member of the Order of Eastern Star at Hanson Chapter #22. This is Brandon’s seventh DeMolay Leadership Conference and the third time on staff. Brandon, a graduate of Waynesville High School, will be a senior at the University of Missouri-­‐St. Louis where he is pursuing Bachelor's Degrees in both History and Secondary Education. WILLIAM (BILL) E. ROLLINS – Dad Rollins was born on September 5, 1965. He and his wife Annie are raising their children; a daughter Jessa and their son Thayne in Saint Robert, MO. Son Aaron is serving in the Air Force, Son Billy is living and working in Branson, and Son Tyler is attending college in Germany. Each of the sons is now, or has been, active in DeMolay; Aaron, Tyler and Billy are all Past Missouri State Officers. Dad Rollins currently serves Missouri as the Director of Squires, and an adult advisor with Waynesville Chapter. He has received the high accolade of becoming an Honorary Legion of Honor. Dad Rollins is a Deputy Member of the International Supreme Council. He is a Past Master at Waynesville Lodge No. 375. He is a member of Laclede Chapter No. 64 Royal Arch Masons, Council No. 56 R&SM, and Commandery No. 33 KT. Annie and he are both members of the Order of Eastern Star, Hanson Chapter #22. Dad Rollins is currently employed by the Department of Defense at Fort Leonard Wood as a Program Analyst and maintains a license as a Missouri Paramedic. DUSTIN R. SANDERS – Dad Sanders is a PMC-­‐MSA of Excelsior Chapter and is currently the Director of Membership for Missouri DeMolay. Dustin was introduced to DeMolay by Dad Rodney Pensel, and joined shortly after at Conclave 2005. During his time in DeMolay 2014 Missouri DeMolay Leadership Summit 8 Brother Sanders has earned the Degree of Chevalier, Representative DeMolay, Blue Honor Key, PMC-­‐MSA, Rookie of the Year, DeMolay of the Year, Lamp of Knowledge, and Cryptic Arch Mason Youth Award. He has also earned many ritual trophies, including Master Ritualist. Dustin also had the honor of serving Missouri DeMolay for many years as a State Officer, culminating with his term as State Master Councilor in 2013. Brother Sanders is currently a Master Mason for Excelsior Lodge #441, a 32nd Degree Scottish Rite Mason for the Valley of St. Louis, and a Moolah Shriner. Dustin graduated from Webster University with a degree in Computer Science, and is currently working at Monsanto as a software engineer. JACOB W. SCHOLL – Jacob William Scholl of Excelsior Chapter Order of DeMolay was installed as State Senior Councilor at the Scottish Rite Cathedral in St. Louis Missouri on November 16th, 2013. Jacob was born on April 10th, 1993 in Cape Girardeau, Missouri and has two brothers and a sister. His oldest brother Andrew (PMC-­‐MSA of Excelsior Chapter and Mason of Excelsior Lodge #441) joined DeMolay in 2005, and shortly thereafter, Jacob was initiated into DeMolay at the 2005 State Conclave. He has actively been a part of DeMolay and his home chapter Excelsior, and following his brother’s footsteps he served as Master Councilor during his senior year of high school. Jacob was elected by DeMolay International to receive the degree and high honor of Chevalier. He has also received the Royal Arch Masons Award at the 2012 State Conclave, and received The Grand Commandery of Knights Templar Award and the honor of being a Representative DeMolay at the 2014 State Conclave. Once Jacob turned 18, he furthered his masonic journey and became a Mason at Excelsior Lodge #441, following his Grandfather, his Father, and his older brother. This is Jacob’s third year attending a DeMolay Leadership Conference, and this will be his second time to be a member of the staff. Jacob graduated from Jackson High School in May of 2011, and is now currently enrolled at Mizzou, to obtain a Bachelor’s Degree in Music Education for Voice and has aspirations to become a choir teacher. RALPH E. STURDEVANT – Dad Sturdevant is a PMC-­‐MSA of Mineral Area Chapter and is a member of their advisory board, an Active Member of the International Supreme Council and serves as one of Missouri’s District Governors. While active in DeMolay he earned the Degree of Chevalier, Distinguished Service Award, FMA, RD, and LCC. As an advisor, Dad Sturdevant has received the Legion of Honor, Cross of Honor, Guild of the Leather Apron, Zerubbabel Key and was inducted into the Missouri DeMolay Hall of Fame in 2010. He is a member of Leadwood Lodge No. 598, Scottish Rite and Sword of Bunker Hill. Dad Sturdevant is a retired State Trooper, Instructor at two local colleges for criminal science, as well as an investigator for the Missouri Inspector General's office. Dad Sturdevant is married to Mom Karen Sturdevant; they have one daughter. 2014 Missouri DeMolay Leadership Summit 9 General Information (1) You are responsible for the care of your rooms and the conference facilities. Please observe all rules and use discretion and good judgment at all times. You are representing DeMolay; present the proper image. (2) Do not “rough house” indoors. If you want this kind of activity, go outdoors. You will be billed for damage to the equipment and the facility of the conference grounds. (3) Any sickness or emergency should be reported to the Conference staff or to your Chapter Advisor. (4) Be careful of your valuables – Missouri DeMolay assumes no liability in the event of loss. (5) The lights out time is listed in the schedule prepared for you. Please adhere to these times. (6) See your Chapter Advisor if you have questions or problems related to the Conference. 2014 Missouri DeMolay Leadership Summit 10 Personal Data Sheet The Staff wishes to welcome you to our DeMolay Leadership Summit. In your notebook is a brief summary of each of us and our background in DeMolay. We would appreciate you taking a few minutes to fill out this Data Sheet, so that we may begin to know you better. Thank you for your assistance and cooperation. We are sure it will be a fun and exciting week for all! (1) What goals have you set for yourself to accomplish while at Leadership Summit? (2) Have you worked on a Newspaper or Website of any kind? _____ If so, what did you do? (3) List any parts of the Ritual, which you know and have done. (4) Check the following ceremonies which you have performed: _____ Flower Talk _____ Ceremony of Light _____ Installation Service – Part(s) _____________________ _____ Majority Service – Part(s) _______________________ _____ RD Ceremony – Part(s) _________________________ _____ Chevalier Investiture – Part(s) ____________________ (5) Please rate your Chapter on the following scale: _____ Excellent _____ Good _____ Fair _____ Poor (6) How many active DeMolays attend your Chapter meetings? _____More than 25 _____20-­‐25 _____15-­‐20 _____10-­‐15 _____5 – 10 _____Less than 5 (7) How would you rate your Advisory Council? _____ Excellent _____ Good _____ Fair _____ Poor 2014 Missouri DeMolay Leadership Summit 11 (8)
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Do you think you will benefit from the Leadership Summit?___ If yes, How? Have you completed the LCC? _____ If currently enrolled, did you bring a lesson with you?______ (10) Have you received the RD award? _____ If you are currently working on it, did you bring either your Preliminary or Final form with you? _____ (11) List any other awards that you have received. (12) How long have you been a DeMolay/Advisor? (13) Have you ever been to a Leadership Conference before? _____ (14) Briefly describe your most memorable experience in DeMolay. 2014 Missouri DeMolay Leadership Summit 12 Some Important Tips on Note-­‐Taking (1) Know your subject. a. Read your schedule and know what the session you are attending is about. (2) Read your outline. a. Before you go to a session, find the time to read over your outline for that session. That way you will know what you already have written down and then you can pay closer attention. (3) Be prepared for the session. a. Have your notebook, a pen or pencil, and any other information or items you need for that particular session. (4) Be attentive. a. Be sure to pay attention to the instructor. You may miss valuable information while goofing off. You may also disturb someone who is trying to learn. Everyone has new and different ideas so listen carefully. Someone may hold the key to success in your Chapter. (5) Don’t try and write down every word. a. Don’t try and copy down everything the instructor or Chapter member has to say. You will more than likely miss information while trying to write everything down. Listen to what is being said. Determine the important points and then jot down your own notes so you will be able to recall what was said at a later time. (6) Listen to all in Chapter meetings and discussions a. Be courteous and listen to what everyone in your Chapter or session has to say. Jot down some of the ideas that you hear talked about. Just because you don’t like it or think it won’t work, doesn’t mean that it is a bad idea. It could possibly be expanded upon in your home Chapter and become a successful part of your program. 2014 Missouri DeMolay Leadership Summit 13 FRI
2014 Missouri DeMolay Leadership Summit 14 Why We Are Here 1. You are here because you are committed to DeMolay. You are here to learn leadership skills that will serve you, both in DeMolay, and in life. a. Leadership -­‐ What is a Leader? Are you a leader now and will you be a better leader by the end of this week? b. Example -­‐ What kinds of examples are you setting? As a leader, are you leading your fellow members in the right direction? c. Dedication -­‐ You will need to re-­‐examine your dedication to DeMolay to be sure you are doing all you can. d. Excellence -­‐ DeMolay is a First Class Organization -­‐ Are you doing your best to keep it that way? e. Future -­‐ What we do here this week will determine what happens in the future. Let's work together to insure the continued growth of DeMolay. 2. Approach a. Education -­‐ You will have many sessions this week with lots of information and material being presented. How closely you pay attention will determine how much you learn. b. Inspiration -­‐ This is also a part of this week. We hope to inspire you to do bigger and better things for DeMolay. c. Brotherhood -­‐ Another vital aspect of this week is the feeling of Brotherhood that will be developed. While this is not an actual "learning" experience through classroom study, the aspect is crucial as it will help each of you to "hang in there” when problems come up. 3. Concept of Excellence a. General Session -­‐ We will have several general meetings such as we are in now. This gives us a chance to present information to the entire Chapter at the same time. These sessions offer more distractions, so you'll need to pay close attention in order to learn the maximum amount. b. Chapter meetings -­‐ They offer a chance for lots of individual discussion. c. Demonstration -­‐ We will have some ritualistic presentations that will demonstrate various methods of performing the ritual. There will also be other types of presentations. d. Sharing Experiences -­‐ You will have the opportunity this week to meet and work with DeMolays. Talk with them and find out how they gain 2014 Missouri DeMolay Leadership Summit 15 members, raise funds, plan programs, etc. Use this one-­‐week to help yourself and your Chapter. e. Problem Solving -­‐ This conference has a staff made up of Advisors with a lot of good DeMolay background. They can help you this week if you'll give them the chance. Take advantage of this knowledge during the week. f. Staff Assistance -­‐ Let the staff be of help to you both during the week and then following the conference. Keep in contact with them. 4. You!!! a. Are Vital -­‐ To the success of DeMolay. b. Are Needed -­‐ To insure the success of your Chapter. c. Others Look to You -­‐ Those who sent you to this conference will be expecting great results for their investment. d. Are Always First Class!!! 5. DO IT!!! a. Help Your Chapter To Grow! b. Help Your Jurisdiction To Grow! c. Help Your Brother To Grow! d. Help Yourself To Grow! 2014 Missouri DeMolay Leadership Summit 16 Why DeMolay is Great! The purpose of this brief session is designed to help each DeMolay and Advisor who is present to focus in on why they are involved with DeMolay and how much it means to them. Overall goal of this session: Simply have each DeMolay and Advisor who is present, think about his commitment to the Order. 2014 Missouri DeMolay Leadership Summit 17 What are the Priorities? The Goal of this session is to review and evaluate the current condition of YOUR Chapter at home. Think about its strengths and weaknesses. Also, think about your own abilities to deal with these challenges. Your Chapter Advisor will have further instructions for you concerning this session. Remember, one of the goals is to have you leave this session with a clear understanding of what needs to be done to help your Chapter grow and prosper. In order for that to happen, you need to know what needs to be done first! Chapter Priorities Ranking Survey Please rank the following subjects based on the situation in your HOME Chapter. Place a “1” in front of the item which you feel is the MOST IMPORTANT and continue ranking the listings to “15”, the LEAST IMPORTANT need of your Chapter: _____ Getting reports in on time (Form 10’s, Financial Report, Insurance, Honors, etc.) _____ Attend State Conclave _____ Improve Chapter Communications (Phone Calls, Newsletter, Website, etc.) _____ Increase the number of activities _____ Start Chapter membership program _____ Visit other Chapters _____ Promote awards (R.D., BHK, PMC-­‐MSA, LCC, etc.) _____ Work on improving Ritual work _____ Improve committee system _____ Have better fundraising projects _____ Establish yearly and term programs _____ Work to improve Masonic relations _____ Begin new-­‐member orientation _____ Get all members and advisors to enroll in LCC _____ Work towards each M.C. earning the PMC-­‐MSA _____ Other: _________________________________ _____ Other: _________________________________ 2014 Missouri DeMolay Leadership Summit 18 Rules and Procedures 1. Attitude – Here to learn, share experiences, and have fun. 2. Be on time, We start on time – If you’re not here, we have to find you and all suffer waiting. 3. Areas off limits – Staff quarters, and any place not designated as a session or meeting area. 4. Parking – Cars may only be parked on parking lot and MUST stay there all week. If you drove to camp and you’re a DeMolay, you MUST surrender your keys to your advisor. 5. Name badges – Always worn…DO NOT deface them, please. 6. Valuables – Lock them up or turn them in to your advisor for safekeeping. You are solely responsible for your own property. 7. MP3 Players/Phones/Headphones – Not allowed in sessions and meetings. 8. Language – Clean and respectful. No swearing…remember your obligation and our public image. 9. Required Sessions – Everything…No Excuses! 10.No Smoking Allowed – Period. 11.Non-­‐Prescription Drugs and Alcohol – FORBIDDEN. You will be sent home immediately. 12.Litter/Trash – Only in designated trash containers. 13.Call Home – If you were asked to do so when you left. 14.Courtesy – Please show courtesy to those speaking in sessions by remaining quiet. 15.No one may leave this conference site without the permission of the Director, or in his absence, the Assistant Director. 16.Meal Times – Noted in your schedule; please arrive a few minutes early. 17.Lights Out – Times noted in your schedule. This means lights out, in bed, quiet, go to sleep. This is NOT Conclave where you try to stay up the whole time to set a world record. 18.Remember: a. Respect wishes of others b. Help others achieve c. Have fun learning d. You are a leader and will be the catalyst for your Chapter when you go home! 2014 Missouri DeMolay Leadership Summit 19 Master Councilor’s Council Each Chapter will elect a Master Councilor. The duties of the Master Councilor are listed elsewhere in these materials. The Master Councilors will meet daily during lunch for about 20 minutes to discuss what has gone on that day. The topics will include the comments on daily assessments, programs for that day, as well as the next day, and any suggestions for improvement. One of the staff members will meet with the Master Councilor’s Council and will lead the discussion. He will then bring the comments back to the rest of the staff. During the conference, if you have any problems, concerns or requests, you should relay them to your Chapter Master Councilor, your Chapter Advisor, or any member of the staff. The purpose of the Master Councilor’s Council is to give you a voice in the conference and the content of the meetings. If there is something that you did not understand, or if you would like more information about a subject, this is your chance to be heard. 2014 Missouri DeMolay Leadership Summit 20 Chapter Meeting #1 In this Chapter meeting you should accomplish the following: 1)
Get Acquainted a. Exercise – My Chapter Members are Special 2)
Conference Highlights 3)
Select the Chapter Name 4)
Ritual Inventory 5)
New Ritual Part 6)
Spirit Award 7)
Conference Evaluation 8)
Elect the Master Councilor a. Review Chapter Master Councilor Duties and Responsibilities 9)
Review Chapter Projects 10) Review Schedule Until Next Chapter Meeting 2014 Missouri DeMolay Leadership Summit 21 My Chapter Members are Special NAME Chapter member Chapter member Chapter member Chapter member Chapter member Chapter member Chapter member Chapter member Chapter member Chapter member Chapter member Chapter member Chapter member Chapter member Chapter member Chapter member Staff Staff SPECIAL QUALITY 2014 Missouri DeMolay Leadership Summit 22 Ritual Inventory Opening & Closing ___ Master Councilor ___ Senior Councilor ___ Junior Councilor ___ Senior Deacon ___ Junior Deacon ___ Senior Steward ___ Junior Steward ___ Chaplain ___ Sentinel ___ Marshal Initiatory Degree ___ Master Councilor ___ Senior Councilor ___ Junior Councilor ___ Senior Deacon ___ Junior Deacon ___ Senior Steward ___ Scribe ___ Marshal st
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___ 1 ___ 2 ___ 3 ___ 4th ___ 5th ___ 6th ___ 7th DeMolay Degree ___ Master Inquisitor ___ Orator ___ Senior Guard ___ Master Councilor ___ Senior Inquisitor ___ Jacques DeMolay ___ Guy of Auvergne ___ Senior Deacon ___ Junior Inquisitor ___ Marshal of C. ___ Lord Constable ___ Junior Deacon ___ Senior Councilor ___ Chaplain ___ Junior Councilor ___ Marshal ___ Master Councilor ___ Senior Councilor ___ Chaplain ___ Junior Councilor Installation Service ___ Installing Officer ___ Senior Deacon Majority Service 9:00 Interpolation ___ Master Councilor ___ Chaplain Representative DeMolay Ceremony ___ Chancellor ___ Marshal Ceremony of Light ___ 2014 Missouri DeMolay Leadership Summit Flower Talk ___ 23 Spirit Award Information The Leadership Summit Spirit Award is awarded daily on the basis of 10 different categories: • Enthusiasm • Sportsmanship • Cleanness of Rooms • Cleanness of Tables • Observance of Curfews • Attendance at Meetings • Promptness at Meetings • Participation in Meetings • Observance of Rules in General • Participation in Non-­‐Meeting Activities Strive for excellence in these categories and your Chapter could qualify for the Leadership Summit Spirit Award. 2014 Missouri DeMolay Leadership Summit 24 Conference Evaluation Personal Interview Name: ____________________________________ Nick Name: ____________________________________ Home Chapter:______________________ City: _________________________ Age:________ Birth date:____________ Join Date:________ Current office in Chapter:____________________________________________ How many members has his home Chapter initiated this year? _____________ How many members has he personally brought into DeMolay? _____________ Number of members at his last Chapter Meeting? _____________ Number of Advisors at his last Chapter Meeting? _____________ What was the last Chapter activity held? ____________________________ Does his Chapter publish a regular newsletter? _______________________ Has he completed the R.D. Award program? _______________________ Which levels of the LCC has he completed, if any? _______________________ What is his best strength in DeMolay (i.e. ritual, sports, etc.)? __________________________________________________________________ __________________________________________________________________ (continued on next page…) 2014 Missouri DeMolay Leadership Summit 25 Does he need any specific assistance in order to be sure that he meets his goals for the week ? (i.e. He has a real problem with the personality of the current M. C.?, Advisor, members; he has difficulty in memorizing ritual, etc.) _______________________________________________________________ _______________________________________________________________ What is the most important skill he hopes to gain from this conference in order to help his home Chapter? _______________________________________________________________ What parts does he know (from memory) in the DeMolay Degree? _____ Master Inquisitor _____ Senior Inquisitor _____ Junior Inquisitor _____ Jacques DeMolay _____ Orator _____ Guy of Auvergne _____ Lord Constable _____ Marshal of the Commission Does he know the Flower Talk from memory? ________ Does he know the Ceremony of Light from memory? ________ Has he passed both Obligations and holds an Obligation Card from his Home Chapter? ________ Other comments regarding his needs for the week? 2014 Missouri DeMolay Leadership Summit 26 Chapter Elections You will elect a Master Councilor for your Chapter this evening. They have the duties outlined below. Be sure you get to know each of your Chapter members enough during the opening Chapter meeting so that you can make an intelligent choice. 1)
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CHAPTER MASTER COUNCILOR See that your Chapter follows the conference rules outlined by your advisors. Act as liaison between your Chapter Advisors and your Chapter. Secure a completed conference evaluation form from all Chapter members. See that your Chapter members wear conference shirts or other DeMolay shirts at the times designated. See that everyone attends all General Sessions and Chapter Meetings. Encourage them to ask questions and take notes. Work with sports teams and activities coordinators to insure coordination and participation from all chapter members. Handle the actual organization of teams the first night of the conference, and see that captains are chosen. Appoint all Chapter members to committees and make sure everyone is participating. Encourage a friendly, competitive and compassionate spirit within your Chapter. Know the members of your Chapter, and be on the lookout for loners or those who are not participating. Attend the meetings of the Master Councilors’ Council. Coordinate all committee activities. Delegate appropriate responsibilities to your Chapter members. Work with your Chapter Advisor to make your Chapter the best at this conference. 2014 Missouri DeMolay Leadership Summit 27 SAT
2014 Missouri DeMolay Leadership Summit 28 Why Me? Setting your Goals and Assuming Responsibility 1. Why You??? a. Your dedication to DeMolay – You are here because someone has high expectations, and these are probably based upon your past efforts and dedication to DeMolay. b. Your current involvement with DeMolay – this is an indication of your commitment to the Order. Are you as active as you should be? Could you do better? c. You may be the only one available to do the job! Are you the only DeMolay from your home Chapter at this Conference? If so, you can easily see the added responsibility you now assume! 2. What About Goals? a. You set your own goals the first day of this conference. By setting these goals, you have a better idea of what you need to do to help your home Chapter. b. Goals may need to be reviewed later in the week. As you learn more about DeMolay, you may want to establish new goals, based on this new knowledge. c. Setting a goal is only the first step. Obviously, a goal is only the beginning and helps you set the course of action you need to follow for success. d. What about your role in reaching these goals? How can you do your best this week to understand your role in the goal of an improved Chapter? The information will be presented this week, so it’ll be up to you to “absorb” as much knowledge as possible. 3. How About Responsibility? a. Who else will assume the responsibility? You know your Chapter – who else can you call upon to assist you in reaching the goals you’ve set. b. You need to lead the way. People are watching YOU. Set the example so others will see your commitment to DeMolay. 2014 Missouri DeMolay Leadership Summit 29 c. Others are watching you and counting on you! Again, you need to set the example for others. Your attitude can be vital to the success of your Chapter. d. You can set the example for excellence. The First Class goal for DeMolay can only be reached through your efforts. 4. Making This Conference Count a. Attitude i. Be optimistic. Be enthusiastic. Be goal oriented. b. Receptiveness i. Understanding why you are here. Knowing the need for you to be here! 5. How To Utilize The Knowledge Gained From This Conference a. Communication – Be ready to explain to those back home how and why your Chapter needs to grow. b. Explanation – Be careful to explain this week and how it can help the Chapter. c. Actions – Your actions here at the Conference will affect your actions once you return home. d. Attitude – Very important aspect of your contribution to DeMolay. Keep a positive attitude so as to show others your dedication. e. Enthusiasm – “Nothing great was ever achieved without enthusiasm.” This is very true, especially when working with people. 2014 Missouri DeMolay Leadership Summit 30 Tin Cans The purpose of this session is to expose all participants to the concepts and principles of brainstorming and to the principles of selling. This should be a fun session that will also set the tone of creativity and working together. 1. Brainstorm a. Objectives of the Tin Can Exercise i. To awaken imagination – several times this week it is necessary for the Conferees to be as imaginative and creative as possible to explore all the ways to improve. ii. Encourage Chapter Efforts – this skill will make the week more productive, plus is necessary back home. iii. Stimulate thinking and stifle judging – we need to listen to all the ideas, and then decide what is best. Too often good ideas are stifled because someone was critical. Brainstorming is a way to learn how to not be too critical too soon. Giving everyone an opportunity to share an idea will get everyone involved. Emphasize the positive aspect of involvement. b. Exercise i. Break the Chapter members into sub-­‐groups of 5-­‐7 each. ii. In 5 minutes, have the groups think of as many ways to use a tin can as possible. iii. Have them write down the uses. iv. No one is to criticize any idea. Work to have everyone enjoy this experience and have a positive attitude. 2. Selling a. After the brainstorming session, give 10 minutes for the groups to develop an advertising program of sales pitch for a tin can. They must use in their promotion every use of a tin can on the list they previously developed. Tell them to be creative and to use every aid and prop available, since they will be making their sales pitch to the whole Chapter after the 10 minutes are up. 3. Summary a. There is a great need for creativity and enthusiasm in all endeavors, and it is important to listen to everyone’s ideas. The only bad idea or suggestion is the one not shared or voiced. 2014 Missouri DeMolay Leadership Summit 31 Chapter Communications 1) Chapter Publications a) Goals i) To inform members about coming events and activities ii) To report about past events iii) To notify members about stated meetings (if your publication is mailed directly to members in their homes) b) Some Important Items i) If you are just beginning start with a simple format ii) The important consideration for a chapter publication is its regularity, not is complexity c) Major Operations – the work of putting out a chapter publication may be divided up into three major operations i) Composition: writing and typing the newspaper ii) Production: reproducing the copies, assembling the various sheets, stapling them together, etc. iii) Distribution: folding, addressing, mailing, etc. NOTE: Sometimes it will prove better to have all three operations performed by the same people; but they can be separated and the work divided up. 2) Composition: There should be articles of various kinds a) Announcements of Upcoming Events i) Who, what, where, when, how & why ii) Upcoming activities should sound fun and interesting b) Report on Past Events i) Members unable to attend: let them know what they missed ii) Members who participated: let them see their name in print c) Don't forget DeMolay International i) Promote DI items in the DeMolay and More Store ii) Promote DI programs (1) LCC, Founders Award, BHK, etc. (2) Postal Competitions d) General News Items i) Reviews: movies, records, plays, books, etc. ii) School activities: highlight those Chapter members who were involved e) Feature Articles i) Upcoming events of size 2014 Missouri DeMolay Leadership Summit 32 (1) Installations (2) Honor Nights (3) Obligatory Day Program (4) Fun activity ii) Biographical article (1) Chapter member (2) Advisor (3) State officer (4) International officer (5) Executive Officer or State Leader f) Production: There are four basic types of production for chapter publications: i) Letter press (1) Very expensive (2) Quality printing (3) Nearly obsolete ii) Offset Press (1) Clean and clear finished product (2) Can handle photographs (3) Maybe a little expensive for Chapter budget (a) Examples: The Cordon and The DeMolay Leader's Resource Guide iii) Copy Machine (1) Probably find one at an Advisor’s office (2) Very inexpensive (3) Normally great quality iv) Electronic (1) Virtually free (2) Anyone who has an e-­‐mail can receive it (3) Full color g) Distribution: the ways of getting to those who count i) Hand Out Newsletter at the Chapter's Stated Meeting ii) Direct First Class Mail to Members, Advisors, and Friends (1) Easy and simple (2) Expensive: 25 cents per piece (3) Fast delivery: 2 -­‐ 5 days usually iii) Third Class Mail for Non-­‐Profit Organizations (1) Organization must qualify with the U.S. Postal Service as a Non-­‐Profit Organization (2) Must have over 200 pieces to qualify for Third Class 2014 Missouri DeMolay Leadership Summit 33 (3)
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Reduced mailing cost; at present 8.5 cents a piece Very slow delivery: 3 -­‐ 4 weeks usually Requires a special mailing permit Permit must be purchased yearly Mail must be pre-­‐sorted according to zip codes iv) Other Mailing Considerations (1) Mailing Lists (a) Must be kept current (b) Mail to all members of the Chapter (c) Addressing the newsletter (d) Each can be hand addressed: long and tedious (e) Computer-­‐generated labels if the Chapter has its membership computerized v) Some "Extras" once the newsletter is established, extras can be incorporated (1) Colored Paper and/or Colored Ink (2) Art Work and/or Artistic Layout (a) Cartoons, line art (b) Different type styles, photographs 2014 Missouri DeMolay Leadership Summit 34 How to Get the Most Out of Public Relations 1) What is Public Relations? a) Everything you do where you can be identified as part of a group, wherever you may do it, is Public Relations! Public Relations is an awareness by others, outside your group, of the image, programs and purposes of your group. Consequently, not only are your programs involved in Public Relations...but your members, and the very image they present, are Public Relations! 2) What is the Purpose of Public Relations? a) To inform others about DeMolay. b) To educate our own members about the organization. c) To build our image in the public eye. d) To share talents and capabilities. e) To create the need (desire) to belong. 3) Quality of Public Relations a) Since Public Relations has been defined as awareness, we need to judge the quality of Public Relations a little further. We can be aware of both good and bad things; thus, we can talk about positive and negative Public Relations. b) If awareness of the Order of DeMolay leaves a good impression on the intended audience, we can call that POSITIVE PUBLIC RELATIONS! If, however, the impression is poor, -­‐-­‐ then we have NEGATIVE PUBLIC RELATIONS, which is more damaging than no Public Relations at all! c) Can you think of some examples of POSIIVE and NEGATIVE Public Relations? i) Here are some examples of POSITIVE and NEGATIVE Public Relations. (1) POSlTIVE: (a) Donation to local hospital fund. (b) Voter registration, or get-­‐out-­‐the vote campaign. (c) Chapter Officer graduates in Top 10 in his class. (2) NEGATIVE: (a) Damage to Lodge building during a Chapter meeting or function. (b) Rudeness to waiters in local restaurants after a Chapter, meeting or function. (c) Exclusive sports teams -­‐-­‐ allowing only the most athletic Chapter members to compete (d) Chapter member suspended from school. 4) There are five audiences for DeMolay Public Relations. Can you name them??? a) The first audience is Potential members b) The second audience is Parents (of both members and prospects) c) The third audience is Masonic Family 2014 Missouri DeMolay Leadership Summit 35 d) The fourth audience is Present and Senior Members e) The fifth audience is The general Public i) With those five audiences, we gain five different approaches to DeMolay Public Relations. ii) How would you approach: (1) Potential Members? (a) Public Relations effort geared at increasing their awareness of DeMolay activities and desire to join with friends; the bandwagon effect. (2) Parents of Members and Prospects? (a) Public Relations effort geared at increasing awareness of DeMolay and its positive visible effects on their son. (3) Masonic Family? (a) Public Relations effort geared at the fraternal works of the Chapter and the close relationship of the Order of DeMolay to Masonry, Eastern Star, Rainbow, Job's Daughters and other Masonic groups. (4) Present and Senior Members? (a) Public Relations effort geared at pride in belonging to DeMolay and pride in past history combined with faith in the future of the Order of DeMolay. (5) The General Public? (a) Public Relations effort geared at increasing awareness of the individuals associated with DeMolay, the organization’s purpose, and the community service programs of the Chapter. 5) Methods of Public Relations a) What are some of the ways you can get the DeMolay message told? i) Word of mouth ii) News media -­‐-­‐ T.V., Radio, Newspapers iii) Public actions -­‐-­‐ projects "on the street" iv) Promotional items -­‐-­‐ posters, buttons, billboards, etc. v) Printed material -­‐-­‐ publications, pamphlets, etc. vi) School programs, newspapers, etc. 6) Public Relations Planning a) We need to plan our Public Relations efforts to get the effect we most need and desire. i) Decide which audience(s) you need to reach. ii) Decide which audience(s) will give you the best desired response. This is called "targeting" your program. 2014 Missouri DeMolay Leadership Summit 36 (1) The Rifle effect -­‐ Aim at one particular audience and use a particular method or methods of exposing DeMolay to that audience. (2) The Shotgun effect -­‐ Use every available media and distribute for saturation by as many audiences as possible. 7) Public Relations Strategies a) Positive Name Recognition i) What do you immediately associate with the names: (1) "Rolls Royce" "Hallmark" "Coca-­‐Cola" "Goodyear" "Kodak" "I.B.M." (a) Probably a first class product! (2) DeMolay is a first class product and we should make it easy for the general public to recognize this. (3) We need to make "DeMolay" a household word associated with a first class youth organization! (a) How can you make “DeMolay” a household word in your community? (i) Use every available media. (ii) Media repetition -­‐-­‐ T.V., Radio, Newspaper Ads. (iii) Saturation of DeMolay material in areas of heavy public traffic, such as: shopping centers, civic buildings, transportation centers, etc. (iv) Distribution of household items bearing DeMolay promotional material, such as calendars, sponges, auto trash bags, telephone emergency cards, pens and note pads, etc. ii) The purpose of any activity, working in this strategy, is to get as many people in the community to simply recognize that "DeMolay" is a community organization of young men, such that when special features on DeMolay people and programs appear in the future, the general public will have an interest in what is presented. b) Steps for Image Building i) Image Building is another Public Relations strategy, and involves careful, coordinated efforts to create and promote a particular image of the Order of DeMolay that will have audience appeal. 8) Putting Your Plan to Action a) Plan Your Activity i) Select your Project (What?) ii) Define your Projects' purpose (Why?) iii) Who Will it Serve (Who?) (1) Adults (2) Young people 2014 Missouri DeMolay Leadership Summit 37 (3) Special interest groups iv) Set Date and Time (When?) v) Secure Site (Where?) b) Plan Your Media Usage i) Radio ii) Television iii) Newspapers iv) Marquees v) Billboards vi) Posters vii) Flyers and Pamphlets viii) Other c) How to Approach These Media i) Determine If You Know Anyone Who Works for These Media (1) Have stories as complete as possible (2) Radio Spots should be in exact time length script form. (10, 20, or 30 seconds) ii) Approach media well in advance (1) Advance notice is essential (2) Involve the media. Tell them .that you will have their radio station tuned in, or that their newspaper will be made available for people to read. (3) You can take "staged" pictures in advance or at the event, however, once it is over, it is "old news", and you shouldn't expect much attention for a routine program. iii) Media Contacts (1) Consult Public Relations Directors of Radio and TV stations. Ask them if they will provide Public Service Announcements (PSA's) (2) Provide these station personnel with "Freebies" to your event. Tickets to car washes, dinners, and other programs. It will payoff! (3) Should you target your media? You can appeal to certain segments of the population in a "Rifle Effect", or you can involve all the public with a "Shotgun Effect" distribution of your material. Radio stations that specialize in Rock music will reach more young people than adults. Plan your announcements to appeal to the targeted audience. d) Basic "B's" for Publicity i) Be the only person from your Chapter to contact the news media. Don't get involved with two people reporting conflicting versions of the same story. ii) Be quick to establish personal contact with the right people at the local media offices. iii) Be sure to write everything down. Don't trust everything to memory. iv) Be prompt in meeting every deadline. 2014 Missouri DeMolay Leadership Summit 38 v) Be legible. Type all your news items. Learn the proper format for submitting material. Above all, be neat in your work! vi) Be accurate. Double check dates, names, and places. vii) Be honest and impartial. Give credit where it is due. viii) Be brief. Newspaper space and air time are costly. ix) Be appreciative of any time or space you get. A few thank you's go a long way! x) Be professional. Don't think like an amateur, and you won't produce amateurish efforts. Do your very best in all your P. R. efforts. 2014 Missouri DeMolay Leadership Summit 39 Chapter Meeting #2 In this Chapter meeting you should accomplish the following: 1) Inventory Session 2) Review Chapter Projects 3) Review Schedule Until Next Chapter Meeting 2014 Missouri DeMolay Leadership Summit 40 Inventory Session The Purpose of this session is for each individual to “inventory” the members of his home Chapter, his Advisory Council, and the Parents’/Mothers’ Club. This “inventory” should point out any valuable resources that could be used within the Chapter in the area of programs and activities. 1. Why have an inventory? 2. How to conduct an inventory of resources? 3. Let’s conduct an inventory! Here is a sample plus some additional space for YOUR information. Name “Dad” Johns Resource Owns Camera Store 2014 Missouri DeMolay Leadership Summit Possible Use Organize a Photo Club
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2014 Missouri DeMolay Leadership Summit 42 Ritual and Ceremonies There has been a long standing statement that ritual is what sets DeMolay apart from all of the other youth movements and keeps it in a class by itself. A recent survey of over 1,000 new DeMolay initiates indicates that the validity of this reasoning has not changed. When asked the question, “What has impressed you most about DeMolay?” 33% of the new initiates said it was the ritual work. Trailing this answer was "fraternalism" and "the efficiency and seriousness of the chapter meetings.” With this background, you can readily understand why it is important to maintain high quality ritual work in your Chapter. Working cooperatively, DeMolays are outstanding ritualists because they have the intelligence, the education and the determination to do well. The following guidelines should be followed in All Degree Work: Ø The latest Supreme Council edition of the Ritual should be followed to the letter. No deviations, not even the slightest, should be suggested or sanctioned. Ø The manner of presentation should be emphasized first, and the costumes, lighting and setting secondarily. Ø All the degree work must be given from memory. Ø Insist on good posture from all officers, whether sitting or moving. Ø Use musical accompaniment for degrees, it makes a lot of difference. Ø Schedule regular degree team practices, set a standard that the Chapter members must meet and maintain. Ø Have at least one alternate for every part, and if the Chapter is large enough, have a full second line degree team and use them every so often. Ø Appropriate degree robes should be utilized. Here is a project that not only the DeMolays but their mothers/fathers often enter into wholeheartedly. Emphasize to the degree team members the importance of making the best possible impression upon the candidates they are initiating. This impression can be a strong influence on a new member's continued interest in the chapter. Set a goal for the Chapter like winning the jurisdictional championship in a particular degree. There is nothing like incentive to make anyone work a little harder. Settle for nothing but the best in ritual efforts and you will have a Chapter that any new initiate will be proud to have joined. DeMolay Ceremonies This session is designed to provide the DeMolays with ideas on how to prepare for and better perform DeMolay Ceremonies. Participation by the DeMolays is encouraged, both in sharing ideas and demonstrating different means of doing a part in a few of the ceremonies. All the suggestions in this outline are simply there to give you, the instructor, a starting point and are not to be considered the only correct way of doing something. You should use several ideas of your own and also try to have the DeMolays offer any possible suggestions they have. However, the examples given should give you a good starting point to begin with. 2014 Missouri DeMolay Leadership Summit 43 1) General Comments On How To Learn a Part a) Learn what the words are saying -­‐ study the part and be able to tell what is said in your own words. This shows that you know and understand what you are saying. b) Memorize the words -­‐ this can be done a phrase at a time, a sentence at a time or whatever works easiest for you. Working with another .person can also be helpful if you are having problems learning the part which you are to do. c) Determine where phrases begin and end -­‐ usually these are marked by punctuation, but not in all cases. If you have a problem determining this, have someone listen to you give the part, and let them help determine where a phrase begins and ends. Your Ritual Advisor can also be of great assistance in this area. d) Begin adding gestures where appropriate -­‐ this includes hand gestures, posture, head movements, facial expressions and eye movement/contact. e) Practice, Practice, Practice! Remember, practice makes perfect, perfect is First Class and First Class is the type of organization DeMolay is! 2) Flower Talk a) Phrasing is very important. Have a DeMolay do the poem without phrasing it and then doing it pausing at the places which he feels are appropriate. Try to find a DeMolay who already knows the part. b) Gestures can be very useful and effective. Some examples may include: (1) When referring to the Altar, “For my purposes now this Altar is dedicated”, one might raise their hands pointing the palms towards the Altar. This draws attention to the Altar. (2) “Does not hold in his heart”, one could place his hand over his heart. (3) “You may rise to a position of great influence”, you could possibly look up and possibly raise the hands a few inches and then when it says “You may sink into the lowest depths of infamy and degradation”, bow your head and lower the hands. Give them these examples and have them demonstrate them to show the effectiveness of the gestures. Remember to remind them that too many of these gestures can detract from a ceremony and that discretion should be used when employing these gestures. c) When at the Altar stand relaxed -­‐ Don't tense up; have your feet about shoulder width apart, hands either folded in front of you or at your sides and make yourself comfortable. If you don't feel at ease while at the Altar your performance will probably not be as successful as you would like it to be. d) There are several ways to distribute the flowers – this depends on the number of recipients for the ceremony. If there are only a few candidates, the person giving the ceremony may want to carry all the flowers around the altar to the recipients allowing them to choose the flower they are supposed to take. If there are more than ten recipients, then it would probably be more efficient for each of the recipients to walk around the altar and choose the flower which they are to receive. 2014 Missouri DeMolay Leadership Summit 44 3) Ceremony of Light a) Move slowly when walking from one candle to the next -­‐ take small steps, corner can be squared if desired, but not necessarily recommended. When first arriving at a candle stop, pause and then begin speaking about that candle. b) Use gestures when speaking about the Holy Bible, School Books and the Flag of our Country -­‐ when referring to anyone of them, face in that direction and casually raise a hand in that direction. This draws people's attention to that object. c) When speaking about what each candle represents, be boastful, -­‐ Remember, you arc talking about the seven Cardinal Virtues. This is what we as DeMolays believe in and stand for. Be proud of that and let people know about it. d) When extinguishing the candles. speak with a soft and solemn tone of voice -­‐ People arc attempting to destroy what DeMolay stands for and what we believe in. It is a sad thought and expressed as such in this ceremony. 4) Installation Service, Majority Service, R.D. Ceremony and Investitures a) Uniformity in dress and floor work is very impressive -­‐ Dark suits and light colored shirt with a dark tie can work quite often and looks good. Floor work should al so be uniform in terms of how to stand, sit, turn corners, kneel, etc. b) Rehearsals are very important -­‐ as was mentioned earlier practice makes perfect. These ceremonies are seen by many people and should be done as impressively as possible with much class and polish, added in where appropriate. We are a First Class Organization and this is an excellent opportunity to show others. c) Each man on the team should have a general idea of how the ceremony progresses -­‐ if this is accomplished then each man will be ready when it is time for him to do his part, and the ceremony will proceed much smoother, thus looking more like a First Class Operation. d) Have all regalia prepared for presentation -­‐ make sure all regal is out of the packages and placed somewhere convenient (i.e. -­‐ the Scribe's table or a stand next to the Altar) for presentation. It is distracting for anyone watching the ceremony to have to be watching someone unwrap something, or untangle ribbons and chains or anything of that nature. Have all paraphernalia in order and organized prior to the beginning of the ceremony. e) Extras which add to the ceremonies themselves (1) Music -­‐ piano, guitar, maybe a soloist (2) Flowers -­‐ these can add color decoration to the setting of the ceremony. (3) Escort Lines -­‐ Commandery and Knighthood teams. The Commandery and Knighthood teams often form escort lines from the Altar to the East, for the Master Councilor, forming an arch of steel with swords. These can be most impressive if used in an installation or Chevalier Investiture. 5) Questions and Answers 2014 Missouri DeMolay Leadership Summit 45 Degrees are DeMolay 1) Decide to further the needs of your Chapter through Ritual. Commit yourself to improvement in all areas, with ritual as the means to that end. Lead your Chapter from specific goal to specific goal; defined and known as a part of your planning. 2) Select parts by appropriate means suited to your Chapter's desires and needs. Remember the Chapter Regulations that require the installed officers corps to accept and know their work, and make this a positive thing in your Chapter's ritual efforts. 3) Instruct members in, and encourage them to study, individual and group performance skills: the art of public speaking, stagecraft, acting and the principals of showmanship. Demonstrate, discuss, debate and watch their interests and skills mushroom far beyond expectations. 4) Practice regularly and frequently. Vary the kinds of practices so members do not become tired or bored. For some rehearsals, exclude all non-­‐speaking parts to eliminate distractions as much as possible. Encourage personal challenges to excellence among members and encourage team pressure for perfect attendance at appropriate practices. 5) Confer degrees frequently to encourage members to learn their parts well, and to make their degree something extraordinary. Develop individual and Chapter pride in the ability to perform outstanding ritual work consistently. 6) Critique and reevaluate your overall ritual program constantly. Just before you attain one goal, raise the level, set new goals, and strive to attain them. Self-­‐satisfaction is fatal to an effective degree and ritual program. 7) Enhance and expand your degree equipment and wardrobe by making use of talents available to you: Mothers' Clubs can make robes and maintain them. Members or fathers with woodworking skills and equipment can make pedestals and such; others can develop music accompaniment. Always be on the lookout for anything useable in the degree. 8) Visit Masonic bodies where possible, and establish a regular program of conferring degrees before Masonic groups. Visit other Chapters and set up exchange degrees with them. These visits can be superb Chapter degree showcases. 9) Act to build your Chapter on the solid foundation of ritual work. Of all the multitude of activities in which you can lead your Chapter, the course that sets ritual as the Chapter specialty is the one that furthers DeMolays principal purposes. Only with ritual emphasis can you develop DeMolay's total program of offerings in your community: speech training and practice, Chapter 1nd individual responsibility, personal leadership, challenges to service, high ethical standards and a striving for excellence. These are DeMolay's special interests. Ritual is our means to build a better mankind. Capitalize on It!!! 2014 Missouri DeMolay Leadership Summit 46 Ritual – Our Foundation Note: At most of the Leadership Conferences this year, we have assigned a "ritualist" whose special interest is in the ritual field'. Since each of these individuals will have their own methods of presentation, and particular ritual philosophy, we have not attempted to provide a complete outline. The following brief outline gives some general thoughts on ritual and its basis of our foundation as an organization. 1) Why is Ritual Important? a) The foundation of our fraternity b) Many impressive lessons c) Creates impression on candidate d) Encourages Masonic support e) Vehicle for individual growth 2) What is Your Role and Goal? a) Analyze your Chapter's ritualistic, status b) Set goals toward improvement c) Your role is to lead by example d) Encourage others to also "set the example" 3) Adding the extras a) Try using music b) How about lighting effects? c) Make-­‐up can help "set the mood" 4) Summary and Questions 2014 Missouri DeMolay Leadership Summit 47 Why Membership? Membership is a well-­‐worn word we all hear very often. What does it really mean? Why all this talk about membership; or as we now say Positive Growth? Let’s explore some of the reasons—or the Why of Membership. What does “membership” really mean? Key Points: Why is membership growth so important? Key Points: If we are doing great things in our chapter and having fun, why be concerned about membership? Key Points: If we get too big, won’t that mean less opportunity for each of us? Key Points: 2014 Missouri DeMolay Leadership Summit 48 Missouri DeMolay Open House Plan Overview – 3 Step Process I.
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Obtain Prospect information 1. Select the School to obtain the list of students. 2. Contact the appropriate person to provide the students’ names, addresses and telephone numbers via EXCEL spreadsheet. Prepare for Event, Contact and Invite Prospects through their Parents 1. Obtain site location. (i.e., Lodge Hall, Scottish Rite, Shrine, York Rite, Country Club). Advertise the event. See Sample. 2. Set date (Sunday at 7 p.m. seems to work well) – plan this date to be within two weeks of the date the Parents will receive the letter. 3. Prepare Prospect letter to Parents. See Sample letter in Word format that can be modified for your use. 4. Mail letters to Prospects’ Parents. Use a mailing service that will copy letters, fold and stuff envelopes, address envelopes, stamp and mail. See www.advancemailing.com. 5. Follow up with Parents. 6. Phone calls to each Parent or use automatic phone system, to remind Prospects and Parents about the Open House and Joining Ceremony. 7. Provide transportation for Parents and Prospects, if necessary. Open House, Joining Ceremony, and Implementation 1. Prepare the facility for the event. Have plenty of seats for everyone. 2. Have light snacks and drinks available. 3. Have slide show of DeMolay events and appropriate music playing as Prospects and Parents arrive. 4. Have everyone sign in at registration table. 5. Make everyone feel welcomed and comfortable. 6. Provide Name Badges for EVERYONE. 7. Have Prospects complete a Membership Application for DeMolay before the Program begins. 8. START ON TIME! 9. Conduct Program and Joining Ceremony. See Outline. 10. Follow up after the event with each and every new DeMolay and their Parents and get them involved in the Chapter. 11. Complete and send Form 10s to DeMolay International and Missouri DeMolay. 2014 Missouri DeMolay Leadership Summit 49 Missouri DeMolay Open House Plan Event Outline Welcome Introduction of Speakers and Program Explain the Order of DeMolay – Use PowerPoint and photographs on big screen for better presentation (15-­‐20 minutes) Eligibility Wholesome and Fun organization for the entire Family Opportunities for Parent involvement History of the Order of DeMolay Specific Chapter History Job’s Daughters and Rainbow Girls Chapter Meeting dates Scholarships for DeMolays Leadership Opportunities for DeMolays Community Involvement Charities Meetings/Initiations/Installations State and District Conclaves DeMolay Leadership Conference Fundraisers/Finances/Budgeting Character Building DeMolay Makes a Young Man better Questions and Answers Joining Ceremony – (Perform at least 8 Man Initiatory Degree). All Degree work is preferred. Reception Provide Rituals and written materials, including Chapter Roster and Meeting Information for the new DeMolays to take with them. Also, consider providing a Chapter shirt to the new DeMolays. Make sure that you get the new DeMolays involved in the Chapter immediately. Assign a Ritual part for them to learn and a committee to work on in the Chapter. 2014 Missouri DeMolay Leadership Summit 50 Missouri DeMolay Open House Plan Invitation Sample Dear Parent, Your son has been invited by our organization for potential membership in the Order of DeMolay. DeMolay is a wholesome youth fraternity designated to help young men learn business and social skills while having lots of fun and building lasting friendships. In DeMolay your son will learn things like budgeting, organization, public speaking, and communication skills. Integrity, responsibility, honesty, patriotism, respect for parents and diligence are all traits that are nurtured, encouraged and held in high esteem in DeMolay. You and your son are invited to our “Open House” on March 10, 2013, at 6:00 p.m., at the Moolah Shrine Center, 12545 Fee Fee Rd., St. Louis, MO 63146, where you will learn all about DeMolay. Membership in Missouri DeMolay is an honor, as we require that a young man be recommended and is of good morals and character. Warmest regards, (Name) (Address) (Home Telephone Number) (Cell Number) email@modemolay.org www.modemolay.org 2014 Missouri DeMolay Leadership Summit 51 New Member Orientation GOALS OF THIS SECTION – At the conclusion of this session, you will be able to: 1. Know the purpose of a well developed new member orientation program; 2. Understand who is involved in the execution of the program and why; 3. Describe the format of a good new member orientation program. Orientation Purpose 1.
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To develop friendships Develop interest To educate the new members about DeMolay To ensure the future of the Chapter To make good use of the new members’ time while the Chapter is in their business meeting Committee 1. Junior Councilor – Chairman 2. One older member for each candidate (coach) 3. One Advisor Before Conferring Degrees 1. Candidates meet with their coaches and the JC about one hour prior to the Initiatory Degree (at the Temple) 2. JC explains the history of the Order and the Chapter 3. JC outlines duties of the officers 4. JC explains the Advisory Council 5. JC explains committees 6. JC explains conduct and dress at meetings as well as activities 7. JC explains what to expect at the Initiatory Degree Between Degrees 1. JC explains coaching on the Initiatory Degree 2. JC explains DeMolay government at all levels as well as Chapter customs (kneeling, raps, etc.) 3. JC explains what to expect at the DeMolay Degree After the DeMolay Degree 1. JC coaches on the obligation and explains the purpose and skills developed through ritual work 2. JC explains jurisdictional and district operations 3. JC explains the need for each of them to find 2 new members (one to replace and one to grow) 2014 Missouri DeMolay Leadership Summit 52 Get him active…don’t forget him! Here is how: 1.
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Committees Has he learned his obligation? Activities (sports, etc.) Have him help with Chapter Room set-­‐up Publications reporter Helping with the next class of new members 2014 Missouri DeMolay Leadership Summit 53 Chapter Meeting #3 In this Chapter meeting you should accomplish the following: 1) Being a Leader 2) Basic Skills of Leadership 3) Effective Leadership Skills 4) Basic Steps in Leadership 2014 Missouri DeMolay Leadership Summit 54 Leadership Styles Authoritarian-­‐ Leader makes all the decisions without input from others, and he is very controlling and directive. When to use?-­‐ This style is appropriate with a group of people who lack skills, and which needs instant action. Advantages-­‐ You get quick results; if failure happens you know who is at fault. Disadvantages-­‐ You don’t take into account the needs of the entire group; causes low morale; causes low motivation; eventually people leave or resist. Consultative-­‐ Leader makes all decisions and directs the group himself, but does so after getting input from the entire group. When to use?-­‐ Use this style with a Chapter a little more mature than above, but where there are some skill deficiencies. Advantages-­‐ All members at least have a chance to affect the outcome; leader is still the only one responsible for the final product; decisions are quicker than if the whole group has to decide. Disadvantages-­‐ Sometimes the Chapter feels “cheated” if the leader does not follow their input; motivation seems high, but ebbs fast when leader takes all the power in the end. Democratic-­‐ Leader has equal power in regards to decisions (1 vote) and shares responsibility for leading with all who are capable and/or willing to accept it. When to use?-­‐ This style works with groups where there are at least some members who have attained leadership skills, and are ready to share some responsibilities. Advantages-­‐ No one person can control the group; all members feel important and are motivated; the whole group has an “investment” in what is done; the workload is shared by all (or most); less mature and skilled members learn by “doing”. Disadvantages-­‐ Sometimes quick action is necessary and this style is slow to respond; it is easy for people to blame others when they may be at fault for some failure. Laissez Faire-­‐ Leader allows the group to go its own way without his influence, and he does not participate in decisions. When to use?-­‐ If you have a group of highly skilled, very mature members who all can lead and make decisions, and who all trust each other implicitly. 2014 Missouri DeMolay Leadership Summit 55 Effective Leadership Skills The following skills will help you become a more effective leader. Skill: Effective listening. A leader must be an effective listener. A few simple rules and considerable practice can help you become an effective listener. Being an effective listener will not only improve your communicative ability, it will also improve your leadership ability. The leader who learns to listen will project an image of interest to those for whom he is providing leadership. Projecting an image of interest in one’s subordinates will motivate them to become more productive because they are more committed to an organization which is interested in them personally and their ideas. Everyone is hungry to share their ideas if they feel the ideas will be heard and considered. Listening Principles. 1. Listening is an active process that demands constant concentration. You cannot be a lazy or part-­‐time listener and hope to be an effective leader. 2. Do not make prior judgments as to the importance of the message being transmitted. If you fail to recognize the importance of the message, you may have the tendency to disregard the content. 3. If you cannot hear the speaker clearly, correct the situation lest the time be wasted for all concerned. 4. A reason or purpose for listening enhances listening effectiveness. You listen more intently to what you are interested in and what is important to you. 5. A person should listen to the complete message and determine the meaning rather than making a snap-­‐judgment before the message is completed. 6. A good listener must ignore distraction and concentrate on the message. You have to tune-­‐out everything that is irrelevant to the message. 7. Don’t formulate a response until the message is transmitted in its entirety. The ineffective listener will formulate his response while still receiving the message. 8. Repeat the message to the sender using the sender’s words. 9. Tell the speaker in your own words what you understood the message to be and secure approval for your understanding 10. Listen not only to the words being transmitted but the essence of the message being communicated. 2014 Missouri DeMolay Leadership Summit 56 11. Listen intently to the feelings expressed by the speaker. 12. Make mental notes throughout the communication as to what was said. After the message has been transmitted, you should make written notes especially for detailed or technical items. 13. Do not waste your time criticizing the speaker’s delivery. The delivery has no affect upon the intended message being transmitted. Don’t allow a poor delivery to detract from the essence of what is being said. 14. Be careful not to become overly excited in an emotional situation that you become too preoccupied and don’t listen to the message. The listening principles will improve your effectiveness as a leader if you will put each of them into practice on a daily basis. An effective listener must also be able to demonstrate that he is listening by responding to the communication being transmitted. Two simple tools will further improve your communicative ability and demonstrate your listening. The tools are: 1. Confirmation. 2. Clarification. Skill: Confirmation It is important that you understand what has been transmitted. You may have been listening but may not have received the message being transmitted. Confirmations should be used when you feel you understand exactly what was said and why the message was transmitted. Confirmation is especially appropriate if you disagree with the message or if you are being called upon to commit yourself to a particular course of action. Any discomfort whatsoever should prompt you to confirm the message if you understood what was said and why it was said. For example, you are a committee chairman responsible for planning the parent appreciation banquet at your school, and you are talking with Jack, an active DeMolay member. Jack: “It’s not that I don’t want to go to the banquet and bring my parents, I just don’t have the money. I’ve had some money problems recently and I don’t have it”. You understand exactly what Jack said and you understand why. You feel that Jack has money problems, but you probably question his declaration with the information given. You decide, however, to use the confirmation tool. You would say: “Let me see Jack if I understand what you’re saying. You want to attend the banquet but due to money problems, you don’t feel you can. Is that correct”? 2014 Missouri DeMolay Leadership Summit 57 The response was only to confirm what Jack had said. You have not attempted to go any farther to discuss the matter only to confirm Jack’s position. You now know Jack’s position and he knows you know. Assume you are the Master Councilor of your DeMolay Chapter. Your Chapter is discussing criteria for selecting representatives to send to the City Council for DeMolay Week. This will be a highlight of the activities planned for DeMolay Week, and many want to attend. Only three persons can attend the Council meeting from your Chapter and ten have expressed a sincere interest in attending. John: “I think we’ve got to decide tonight who’s going to represent the City Council meeting. I am convinced that only the Chapter Councilors be allowed to go or at least have first crack at the opportunity.” Respond to John using the confirmation tool you have just learned. You confirmation response: Remember: If you feel you understand what has been transmitted and why, but you are opposed to the idea or feel that you are being pressured to make an immediate decision as to the course of action to be taken, use CONFIRMATION. Your listening accuracy will be greatly enhanced. Don’t assume you understand. Confirm the message and you and the speaker will know you understand. SKILL: Clarification Clarification would be used when you don’t understand what was transmitted or you’re not certain as to the speaker’s motives. You are sitting in a Chapter meeting and Bill says to you: Bill: “Believe me, I don’t want to get out of DeMolay, but it’ll be best for everyone if I do.” Employing the concept of clarification, you might say, “Bill, I don’t believe I understand what you’re trying to say. Could you share more information with me?” Other clarification responses would be: 1 “Yes, could you tell me more?” 2. “Why do you think that?” 3. “Oh?” 4. “Pardon me, but I don’t believe I understand.” 2014 Missouri DeMolay Leadership Summit 58 Using the clarification tool, respond to the following statement. George: “The election was rigged. You knew Jack didn’t have a chance to be elected.” Your clarification response: SKILL: Constructive criticism. Have you ever been criticized or criticized another person and to some degree observed a reduction in the enthusiasm level for a period of time? Criticism has a negative effect unless you learn to use it in a positive manner. You must develop your skill in giving criticism so that the Chapter members will feel as if they are “winners” not “losers”. The following guidelines are offered to help you improve your ability to use criticism in a more effective manner for improving your Chapter member’s ideas and performance. 1. Criticism should only be offered as a means of helping improve a Chapter member’s performance or ideas. 2. Criticism should never be given in front of other Chapter members. 3. Never offer criticism in an angry or punishing way. 4. Criticism should never threaten the satisfaction of Chapter members’ egos. 5. Criticism should be specific lest it be misunderstood. 6. Criticism should include both the merits as well as the faults of a person’s performance or idea. 7. Constructive criticism is enhanced when the leader is an effective listener and takes time to secure the information needed to provide good feedback. Read each statement below and determine if it is positive or negative criticism. A negative criticism would be one that does not adhere to the guidelines above. A positive statement would be one that would help the member to improve his performance. 1. “I can’t believe you did that. Do you realize that you’ve ruined everything? Well, what are you going to do about it?” 2014 Missouri DeMolay Leadership Summit 59 2. “That is the most stupid idea I have ever heard, it will never work. 3. “Bill, your committee did an excellent job in planning this mornings breakfast meeting, however, let me suggest that you visit with me before our next meeting and discuss the program so that we can make sure that we know that everything has been covered and that all aspects of the program are coordinated. It’s important that we have a good program at the breakfast meetings so that we can get everyone here.” 4. “That’s an excellent idea, George, and I believe that if we can overcome some of the problems in implementing your suggestion, that your idea will greatly benefit our Chapter. Some of the problems I perceived in implementing your idea are…” SKILL: Building Building is an individual tool for an effective leader. In building, you acknowledge the worth of a Chapter member’s idea and build on to it with your own ideas to make it a more feasible idea to implement. Recognizing the worth of your Chapter member’s idea serves as a positive force in motivating your membership. Building upon a member’s idea is a technique for giving recognition and serves as a motivator. As a leader, you will be confronted with numerous ideas that are weak and not fully matured. The effective leader will take an idea that is not workable and build it and make it more workable. It is vital that you tell another person that his idea was the source of a particular idea or course of action so that he will know that he has made a significant contribution to the Chapter’s effort. When a Chapter member sees that he has made a significant contribution to the thinking of the Chapter, he is more likely to be committed to implement the decision. Building will not only motivate Chapter members to contribute ideas but will also enhance their acceptance and implementation of resulting decisions. Read each statement below and indicate whether it is positive or negative in its ability to demonstrate building. 1. “Judy, you can forget that idea. I’ve got a better idea on how to solve that problem. 2. “That’s an excellent idea, David. I think the approach you are taking is a good one and will benefit the Chapter greatly. Let’s take it a step farther and see how we can improve upon a couple of concerns that I would have. For example, rather than conducting the entire sales project ourselves, let’s share it with another student organization. The job is too big for just our Chapter. I would suggest that …” SKILL: Crediting The sincere giving of recognition is a valuable tool for you to develop. Everyone strives for some degree of recognition. Crediting members for their idea or their performance serves as a powerful motivator to repeat the behavior in the future. If you want someone to continue their behavior, recognize them for their performance or idea. Failure to recognize 2014 Missouri DeMolay Leadership Summit 60 may cause a person not to continue in a certain manner over a longer run. Give your members some “positive strokes” when it is appropriate. An “at-­‐a-­‐boy” will serve as a motivating force to your Chapter’s members. It is important to remember that the recipient of the recognition must see the connection between what he has done and why he is being credited. Failure to see the connection will diminish the effectiveness of the crediting. You must also tell them specifically why they are being credited so that there is no misunderstanding as to the behavior that is worthy of recognition. 2014 Missouri DeMolay Leadership Summit 61 Basic Steps In Leadership Actually there is no definite or rigid framework or method by which you can be a successful leader. However, in leadership, as in any other effort to achieve a desired result, there are steps to follow. In leadership, the following are included: 1.
PLANNING – This is primarily a problem solving process…considering the alter-­‐
natives, establishing related facts, in advance, in order to achieve certain results or goals. In planning you attempt to answer questions like: Who? What? Where? When? Why? How? and How Much? 2.
ORGANIZING – Considering the job, the people (personnel) and the place. 3.
MOTIVATING – Furnishing others with the desire to perform in accordance with the plan. Leadership motivates. Communication is the key to good motivation. 4.
CONTROLLING -­‐ This is the following of the plan. The coordination, timing and supervision that provides the economy and efficiency that makes for a well organized activity. The leader provides the controls. GOOD LEADERSHIP … 1.
RENDERS A SERVICE – Leadership serves the interest of the whole activity as well as those of the individual; people are willing to follow a leader who helps them achieve a mutually beneficial and decided upon goal. 2.
MAKES DECISIONS – Movement and progress are initiated and continued through a series of decisions. Indecisiveness results in no movement … only in waiting for someone who is both capable of making right decisions and willing to do so. 3.
GETS ACTION – The very nature of modern leadership requires persuasion; the response to the leader, measured by and in the actions of those being led is how action is gauged. 4.
GETS RESULTS -­‐ The moment of truth in leadership is in the achievement of results. It is the guiding of human energy in a definite direction for a specific purpose. It is both the aiming and shooting that determines whether or not you hit the target. All leaders will sometimes fail to observe all the rules of good leadership, because no one can always remember all of them and no one has enough self-­‐control to avoid mistakes. Some leaders succeed in spite of obvious faults, because they have other outstanding qualities. They could, however, become better leaders if their faults were completely eliminated. No one is or can be a perfect leader! But, all can become better leaders. Be conscious of as many of your shortcomings as possible and try to correct them. Take full advantage of every opportunity to practice leadership! Leadership is established by 2014 Missouri DeMolay Leadership Summit 62 winning the respect, confidence, and loyalty of your subordinates and the esteem of your superiors. Being a Leader What is a leader? Traditionally, the leader is viewed as the person who gets the job done as efficiently and quickly as possible. The leader is the person who plans, organizes, directs, and controls those who are following. How do you feel about the following five statements? The successful leader has been viewed as one who: 1.
Gets the job done regardless of the feelings of the chapter members. The TASK and the GOAL are the only things that matter. 2.
Is in total control. Forceful leaders are needed to control the irresponsible, disinterested, non-­‐goal directed members if the task is to be accomplished. 3.
Keeps his position. The leader must constantly be aware of members who might want to take over and, if necessary, destroy the adversary. 4.
Never allows emotions to come into play. The leader is only interested in getting the job done and the feelings and emotions of others are not important. Only facts can be considered in chapter sessions. Emotionalism is prohibited. 5.
Makes the final decision. Chapter members can only offer suggestions, never should they be actively involved in the decision-­‐making act. Chapter decisions are avoided because they would not be as effective as leader decisions. Decisions are easily made by the domineering, task-­‐oriented leader. The problem is when the decision is implemented. Members find it difficult, if not impossible, to be committed or enthusiastic toward carrying out a decision for which they had no involvement. What is a contemporary leader? The contemporary leader is one who views leadership as a chapter function to which all members can effectively contribute. The leader is one who strives for teamwork. The leader knows that a chapter will be more committed to a task if it feels that it was involved in the planning of that task to be accomplished and must be considered before the chapter goals are accomplished. The contemporary leader should: 1.
Recognize leadership as a total chapter function. The sharing of the leadership role with all group members will serve as a motivational device to the members and ensure their productivity. 2014 Missouri DeMolay Leadership Summit 63 Be an active listener. Listen not only to the words, but to the feelings that are conveyed by how it is said. Learn to identify situations or behavior, which could be counter productive to the chapter goals. 3.
Build a strong productive team. The leader must build a team, not expect it to just come forth. 4.
Provide growth opportunities for chapter members. A chapter becomes stronger as individual members grow and develop. 5.
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Be a “servant” to the chapter viewing leadership as a “service” not a status. Identify barriers for accomplishing chapter goals and overcome them. The effective leader must understand why chapters fail and eliminate the possibility of such conditions existing in his group. Most groups fail because one or more of the following occurs: 1.
Personal conflicts within the chapter may hamper or stop productivity. Conflicts may be the result of: members striving for influence, personality differences, or past experiences. 2.
Members do not know exactly what their goals or functions are. Lack of information or direction cause them to be frustrated and enthusiasm is destroyed. 3.
Chapter members may feel that their ideas will not be considered in making decisions. Commitment is diminished when active involvement is not a reality. 4.
The chapter leader or members are not effective communicators. They cannot convey their ideas to other people. They are poor listeners. 5.
Past experiences have resulted in little, if any, productivity. 6.
There is an inability or unwillingness to make decisions or take action. 7.
An influx of new members who are uninformed, disinterested, or rebellious. 8.
Loss of old members who have been viewed as providing the leadership may result in feeling of discouragement and depression. 9.
Resources are inadequate, thus making the chapter’s task appear impossible. 10.
Individuals do not recognize their own importance nor the importance of all others to the chapter effort. 2014 Missouri DeMolay Leadership Summit 64 The effective chapter group will grow in a systematic manner. The leader must encourage and facilitate chapter and individual growth. The mature chapter can be characterized as follows: 1.
The chapter encourages a high degree of involvement among the membership. All members recognize each other’s importance. 2.
The chapter trusts all members. Accomplishment can only occur when a trusting and caring attitude exists. “Cut-­‐throat” tactics cannot be tolerated among the membership. Members must be sensitive to the needs of others. 3.
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Active listening is practiced. Listen both for comprehension and the underlying feelings. Self-­‐analysis is recognized as vital to chapter growth. When the chapter’s efforts are not efficient or effective, the chapter must diagnose its problems and identify an appropriate course of action. 5.
Individuals feel a commitment to all members within the chapter. 6.
Differences of opinion within the chapter are viewed as being healthy not detrimental to the group. 7.
The mature chapter will understand its motivations for not attacking a problem or completing a task. People speak to other people to: -­‐Inform -­‐Persuade -­‐Question -­‐Learn -­‐Clarify ideas -­‐Express views As you work with chapters, you must learn to analyze chapter behavior. Understanding chapter behavior allows you to better respond to chapter needs and accomplish the chapter’s goals. 2014 Missouri DeMolay Leadership Summit 65 MON
2014 Missouri DeMolay Leadership Summit 66 Why Activities? Activities, as we are told, are an important part of a Chapter’s overall progress. Why, and what, can good, well organized activities do for a DeMolay Chapter? Do we really need activities? Let’s discuss! How important are activities? What can activities do for a Chapter? What kind of activities should a Chapter have? Must we plan well in advance? Must activities by fun/enjoyable? Should members be forced to participate? Do we need to talk about activities in school, church, with friends, at home Chapter? Who is responsible for activities? Can good activities make DeMolay fun and enjoyable, promote Brotherhood, bring interest into a Chapter meeting and increase membership? 2014 Missouri DeMolay Leadership Summit 67 Program Planning – Teamwork The elements of teamwork: o Shared duties, shared rewards and consequences. o Helping another, whether asked or not. o Knowing your skills and knowledge, and how they add to the team. o Doing your part, or asking for help if you cannot. o A framework of leadership of a team. o Knowledge and skills to do all the team tasks. o Knowing all the team members -­‐ their needs, skills and strengths. o Delegating responsibility, not just activities. o Helping team members succeed. o Giving the credit to those due it. o Realize how the older member is an integral part of the team. o role model o consultant o coach 2014 Missouri DeMolay Leadership Summit 68 Program Planning – Problem Solving There are several approaches to solving problems within groups or organizations. All of them, however, have the same basic steps in one form or another. Below you will find an easy one to remember. It is called S.T.R.I.P.E. Each letter is the first letter of the word, which explains the steps in the problem solving process. S. Situation. T. Target. R. Restraining Forces. I. Ideas. P. Plan. E. Execute and Evaluate. 2014 Missouri DeMolay Leadership Summit 69 Program Planning Planning has the obvious advantage of thinking ahead about the task and ways to accomplish it, to the end that it might be done successfully. Group planning techniques have the added advantage of giving every member a chance to influence the decisions and gain satisfaction from having helped reach it. 1) CONSIDER THE TASK a. What is the task? Does everyone understand it? b. Agreement to go along with it from everyone? c. REACH A DECISION d. What has to be done? e. When? -­‐ Is there a special time? f. Who? g. Where? -­‐ Is there a special place? h. Why? -­‐ Is there some reason that will alter the planning process? * Suppose someone or a large minority of a Chapter can't agree about going with this? What then? * Ask for opinions -­‐ but lead back to REACH A DECISION. What are your options: Refuse the task? Bargain for changes in the task? Try to change a few minds -­‐ win over the minority? Stand on a major decision? You can't go any further in planning until you REACH A DECISION. 2) CONSIDER THE RESOURCES a. Potentials of the group b. Past experience c. Equipment and supplies d. Money e. Time available f. REACH A DECISION 3) CONSIDER AN ALTERNATIVE a. Be flexible – expect the unforeseen b. Have a plan B – be ready to use it c. Consider your possibilities and write them into or around your plan 2014 Missouri DeMolay Leadership Summit 70 4) WRITE DOWN YOUR PLAN a. Way to review. b. Formalize Chapter Decisions. c. Becomes checklist. d. Copies for everyone e. File plan with central control 5) PUT PLAN INTO EFFECT a. Planning is a form of anticipation -­‐ enthusiasm was generated-­‐ now capitalize on it. b. If planning is to be a part of your chapters operation, you now have to show it works. c. Weigh carefully temptations to vary from the established plan on whims. d. Be flexible -­‐ don't be rigid -­‐ expect the unexpected. 6) EVALUATE a. Was it a good plan? b. Did the plan work? c. What worked well? What didn't? d. What changes, improvements can be made? Not all plans are successful -­‐ but by learning from experience -­‐ evaluating -­‐ you can be more positive in your approach to planning in the future. REMEMBER THE 6 P'S:
PRIOR PROPER PREPARATION
PREVENTS POOR PERFORMANCE
When planning an event, it is always best to prepare the plan in writing with review by your advisor(s). Tentative plans should start several weeks before the event, with final plans put into place no later than 2 weeks before it takes place. The plan should include: 1. People needed to work on the event 2. Communications needed -­‐ both internally and to the outside 2014 Missouri DeMolay Leadership Summit 71 3.
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Role of advisors, parents, other adults Purpose of the event and who's invited Time line of both planning and implementation VIPs to invite Budget Schedule of activities during the event Once the event is finished, a final written report must be prepared and submitted to the Chapter. This report contains the items below, and is used by future members who are to plan the same or a similar event in the future. The elements in the report are: 1. Summary of the event -­‐ what actually happened 2. Attendance figures 3. Successes 4. Problems which happened 5. Budget analysis 6. Recommendations for the future, if it is to be done again 2014 Missouri DeMolay Leadership Summit 72 History of DeMolay The Holy Land o The Holy Land fell to the Muslims in 640 o During the medieval era tourism increased to the Holy Land for religious reasons o Tales of persecution of these Christian pilgrims by the Muslims reached Europe o The Church called for a Crusade to free the Holy Land o Jerusalem was seized by the Christians in 1099 o Muslims still controlled great sections of the Holy Land and still terrorized pilgrims Formation of the Orders o In 1113 the Knights of the Hospital of St. John of Jerusalem was established for the defense of the Holy Land o In 1118 nine knights formed the Poor Soldiers of Christ of the Temple of Solomon o Headquarters in Jerusalem at the site of King Solomon's Temple The Templars o Their main purpose was to keep open the road from Jerusalem to the coast o The Templars were very successful in their efforts, and their fame, wealth, and land holdings increase in the Holy Land and throughout Christian Europe o To better manage their growing organization, branch offices were establish throughout Europe with major offices in France, England, Scotland and Spain o At the head of this international organization was the Grand Master. He was elected by the membership of the Templars. He served for life. He was very powerful and influential. o At its height o Approximately 50,000 members throughout Europe and the Middle East o Its wealth was incalculable Back to the Holy Land o A great rivalry developed between the Templars and the Hospitallers Jerusalem was seized by Saladin in 1187 and the Templars were practically destroyed; they fled to Acre1291 AD Acre fell to the Muslims. The Templars fled to Crete; the Hospitallers to Rhodes. The original purpose of the crusading Orders ends Post Holy Land Era o Templars turned more and more to administrating their financial and real estate empires o Popular support for the Order began to turn against it The Other Side o The Papacy had become a tool of the French monarchy o The French monarchy, under King Philip IV (known as Philip the Fair) was chiefly concerned with forging a united and powerful France o These two pursuits were costly endeavors 2014 Missouri DeMolay Leadership Summit 73 The Conflict o The Templars had money and other riches o Philip the Fair needed the money to purse his objectives o In order to seize their wealth, Philip plotted their destruction Pope Clement V, a pawn for the King, summoned Jacques DeMolay, Grand Master of the Templars, from Crete to Paris in order to discuss the future of the Order. Upon his arrival in 1307 He was arrested and charged with heresy and other high crimes. At the same time King Philip had all Templars residing in France arrested. During the trial, which lasted seven years, DeMolay professed his innocence as well as that of all the Order. o On March 18, 1314, refusing to wait any longer for the Church to decide on DeMolay's guilt or innocence, Philip the Fair had him, and three of his companions, burned at the stake. The Aftermath o Pope Clement disbanded the entire Templar organization and split its wealth among the Church, the Hospitallers, and the others. o Philip the Fair secured some of their riches in France. o Both Philip and Clement died within a year of DeMolay. The legend of the curse by DeMolay is born. The Modern Era o In 1919 Frank S. Land decided to start a youth organization o Louis G. Lower o Original nine young men o Selected a name o Obligations o Ritual and Frank Marshall o Alexander G. Cochran and the Grand Council o Limitation on membership? o Fast growth o National acclaim o Purchase of building o Death of Frank S. Land o 1969-­‐ 50th Anniversary and largest membership o Present history 2014 Missouri DeMolay Leadership Summit 74 Knights Templars and Our Masonic Heritage Dad Land’s concept of the Order of DeMolay, was actually “putting into practice” those ideals and principles he learned at the Altar of Freemasonry. And those lessons were extensions of the ones he learned as a boy—at home and at church—the principles of a good life—of right over wrong. Although he didn’t realize it, his mission in life would one day grow into an army of boys and young men, committed to the ideals of being better sons, better citizens and better leaders. From the very beginning, by Dad Land’s choice, the Order of DeMolay, and the body of Freemasonry, have been inseparably tied together both in concept and in practice. As he assumed leadership of the Shrine of North America in 1954, he said, “the Order of DeMolay is concerned with the training of young men to be effective leaders, and the Shrine (Freemasonry) is concerned with the future.” Frank S. Land embraced the principles of Freemasonry wholeheartedly. Why? Because it embodies those moral aspects of life that all good men feel are important. Let’s take a look at Freemasonry. Let’s see just what it is—and what it is not. Let’s take a look at what it has done, and more importantly what it is doing. Let’s see if we can better understand its purposes, and why it supports DeMolay. What Masonry is: It is a voluntary association of men It is a system of moral conduct It is a way of life It is a fraternal society It is religious in character It teaches the Golden Rule It seeks to make good men better It teaches morality through symbolism It uses rites and ceremonies to instruct its members It is based on a firm belief in the Fatherhood of God, the Brotherhood of man, and the immortality of the soul What Masonry is Not: It does not solicit members. It is neither an insurance, nor a benefit society. It is not a charity organization, but makes charity a duty incumbent on its members. It is not organized for profit. It dictates to no man as to his beliefs, either religious or secular. It seeks no advantages for its members through business or politics. It is not a forum for discussion of religion, politics, or other partisan affairs. It is not a secret society, as it does not conceal its existence or purposes. 2014 Missouri DeMolay Leadership Summit 75 No one really knows when, where or how Freemasonry began. There is however, a great deal of learned speculation on the subject. It is generally agreed that Freemasonry grew out of the guilds of stonemasons, who were the builders of great cathedrals in Europe during the middle ages. The guilds were organized for the protection and welfare of the builders, much as unions are today. The word free became associated with stonemasons since their skills assumed great importance, and they received permission to travel freely throughout Europe; a privilege not enjoyed by others of their day. As the cathedral era neared its end, and times changed, so did the nature of the guilds. During the reformation (16th century), they turned their focus more toward social and cultural activities, the result being that men outside the builder’s trade sought admission. These men became accepted into the guilds, and gave birth to the Speculative Freemason we know today. Speculative Freemasons were so defined to distinguish them from their Operative ( or working) brethren of years past. It is generally felt that the first acceptance of Speculative Masons occurred about the beginning of the 17th century. The further development of the Craft, or Family of Freemasonry, makes for an exhaustive and interesting study, and fills hundreds of volumes. We will not pursue it further here, but wanted to offer this bit of insight into our Masonic Heritage. 2014 Missouri DeMolay Leadership Summit 76 Honors and Awards Honor: Given for recognition of service or worth and cannot be applied for, but an individual must be recommended. Award: Something that is earned by hard work or service and can be applied for. a) Recognition of endeavors and successes necessary for any organization b) Give credit when credit is due c) Great personal value d) Each member needs to be encouraged to work towards awards, and understand their appeal to others Basic DeMolay awards: 1) Merit Bars (Resource Guide, p. 114) a) Standard requirements. Incentive to younger members b) "Turn in" system c) Impressive for public presentations d) Merit bar booklet available 2) Representative DeMolay (Resource Guide, p. 113) a) Self evaluation b) General requirement of 6 months membership and passed obligations c) Application d) Final form, RD advisor may help, but it must be the product of the member himself e) Optional regalia, Senior DeMolays are eligible f) Award handled by the Jurisdiction g) Fee set by the Jurisdiction h) Send all correspondence to your Executive Officer, not the ISC 3) Founder's Membership Award (Resource Guide, p. 116) a) Qualification of 5 petitions b) Membership incentive c) Automatically granted to members initiated after January 1, 1986, application form for those initiated prior to that date 4) Blue Honor Key (Resource Guide, p. 116) a) Qualification of 10 petitions b) Obvious membership incentive c) Automatically granted to members initiated after 1-­‐1-­‐86, application form for those initiated prior to that date. 5) Scribe's Efficiency Certificate a) Recognition for effective job as Scribe b) Nomination form to complete c) Use nomination form as a "check list" 2014 Missouri DeMolay Leadership Summit 77 6) Hat's Off Award (Resource Guide, p. 119) a) Presented to anyone for service to DeMolay b) Ordered from DeMolay & More Store c) Comes with lapel pin, card, and certificate 7) Past Master Councilor's Meritorious Service Award (Resource Guide, p. 112) a) Called PMC-­‐MSA b) Recognition for effective advance planning c) Various requirements d) Senior & Junior Councilors should plan now to attempt to qualify e) Award is administered by the Jurisdiction f) Send all correspondence to your Executive Officer, not to the ISC 8) Distinguished Service Award (Resource Guide, p. 117) a) Given only to those DeMolays whose total life exemplifies the teachings and purposes of DeMolay b) Varied requirements c) Folder gives the requirements d) Two times per year in a Jurisdiction e) Advisory council recommends f) Executive Officer nominates 9) Advisor's Honor Key (Resource Guide. p. 118) a) Several requirements b) Advisory council recommends c) Form required 10) Medal of Appreciation (Resource Guide, p. 119) a) Granted to anyone over 21 for service to DeMolay b) Nomination form to complete c) Executive Officer must approve d) Fee of $27.50 e) Purchased from DeMolay & More f) Comes in men's and women's styles 11) Zerubbabel Key (Resource Guide, p. 117) a) Given for work to start or reinstate a Chapter b) Nomination form to complete c) Executive Officer recommends 12) Mother's/Parent's Club Certificate of Appreciation (Resource Guide, p. 119) a) Available for presentation to outstanding club b) Order from DeMolay & More c) No cost 2014 Missouri DeMolay Leadership Summit 78 13) Guild of the Leather Apron (Resource Guide, p. 119) a) Known as Advisor of the Year b) Executive Officer nominates c) Only one per year per Jurisdiction 14) 25 and 50 Year Senior DeMolay pin a) Honors b) Nomination form c) Fee for the pin d) Ordered from DeMolay & More 15) Chevalier (Resource Guide, p. 116) a) Advisory council recommends b) Executive Officer nominates c) Regalia fee: $35 d) Minimum age e) Minimum membership length: 2 years f) Given for outstanding service to DeMolay 16) Active Legion of Honor (Resource Guide, p. 117) a) Executive Officer nominates b) Nomination fee: $50 c) Minimum age: 25 d) Must be a Senior DeMolay e) For outstanding service to humanity -­‐ DeMolay's highest honor 17) Honorary Legion of Honor (Resource Guide, p. 118) a) Executive Officer nominates b) Nomination fee c) Minimum age: 30 d) Must be a Master Mason & not a Senior DeMolay e) For outstanding service to humanity -­‐ DeMolay's highest honor 18) Cross of Honor (Resource Guide, p. 118) a) Executive Officer nominates b) Three or more years of outstanding service as an advisor c) Nomination fee 19) Medal of Heroism (Resource Guide, p. 116) a) Advisory Council recommends b) For act of heroism c) Executive Officer nominates d) Active DeMolays only 2014 Missouri DeMolay Leadership Summit 79 DAD…A Tribute to Frank S. Land In this video, you will get to see our founder as he appeared in the 1950's. Dad Land appears on the Ted Mack Amateur hour. Some of the older members of our staff may be able to tell you more this television show. The Ted Mack show was a nationally viewed television show in the late 1950's and early 1960's. The video you are about to see is of a portion of one of those shows. In the video, Dad Land appears on national television to present a special award to President Truman. Think of the exposure that DeMolay got at that time. As you watch the video, ask yourself what you know about your DeMolay heritage. Do you know the members of the DeMolay hall of fame? People like John Wayne, Walt Disney and President Bill Clinton. Ask yourself: what are you doing to preserve this great heritage? 2014 Missouri DeMolay Leadership Summit 80 The Virtues The purpose of this session is two-­‐fold. The first goal is to bring out a discussion of the meaning of what the virtues as a group signify, and how they function. Also important is an understanding of each individual virtue. The discussion should go beyond the Ritual explanations and should center on why they are important and how they are translated into behavior. In other words, how does one display the virtues of everyday life? This leads into the second goal, that being how these virtues have affected the lives of the DeMolays in this group. Here they begin to personalize what DeMolay really is, not just what it is supposed to be. This is designed to be a serious look at how each of the people in the group internalize the teachings of the Order. It should help each person examine how he lives up to the obligations he has accepted, and how he stands up under peer pressure tempting him to ignore those commitments. What are the seven cardinal virtues? On a broad scope, what are they, other than elements of our Ritual? What is the key phrase from our Ritual that summarizes each virtue? (One phrase from each Preceptor part) Are they ideals? If so, can we live up to them? If not, why not? Should we expect others to live up to them? Are they still relevant, or contemporary, in today’s society? To examine each of the individual virtues, you might ask yourself questions like: In your own words, what does this virtue mean? Is this virtue relevant in today’s society? Is it possible to live up to its standard? Does this virtue mean something different to you than it does to your parents? How can we consciously display this virtue in our daily actions? 2014 Missouri DeMolay Leadership Summit 81 TUES
2014 Missouri DeMolay Leadership Summit 82 Working with Your Advisors The goal of this session is to provide insights and information on how to work more effectively with advisors; to explore problems and suggest ways of improving communication and the planning process; to clarify the relationship between active members and advisors. These goals will be achieved by using examples to demonstrate problems and by discussing ways to improve communication and the planning process. 1. Introduction a. Purpose and Goals stated above. b. Need for advisors i. Provide continuity ii. Adult supervision iii. Create leadership opportunities iv. Legal requirement (statutory and insurance) v. Experience vi. Other 2. Role Playing a. We will dramatize some examples of the way DeMolays and Advisors work with each other. i. Dominating advisor who gives orders, never asks for input from DeMolay members, “we’ve always done it this way” mentality, etc. ii. Wishy-­‐Washy advisor with the “whatever you want to do” attitude, never volunteers ideas, advice, suggestions. iii. Effective advisor who defines a problem/task, describes why the job has been given to specific individual/committee, gets input from all DeMolay members, positively supports members’ ideas, assists in developing a specific plan. 3. Brainstorm on Problems a. List the problems you have personally experienced in working with advisors. b. Discussion 4. How to improve working relations a. A clear understanding of role of advisor and role of DeMolays. 2014 Missouri DeMolay Leadership Summit 83 b. The importance of good communication and long range planning. No surprises for either side – trust and open discussion – no arbitrary action by either side. c. The importance of the planning process as a basis for good communication. i. Councilors survey member interest ii. Councilors and advisors discuss Chapter priorities, resources, options iii. Councilors develop tentative program iv. Discuss program with advisors – responsibilities assigned for action to be taken. v. Review and evaluate process. 5. Importance of regular meetings with advisors to review and discuss issues, programs, and the process ongoing. 2014 Missouri DeMolay Leadership Summit 84 Duties of Advisors Chairman He assembles the Council. He seeks new talent, and replaces non-­‐active Advisors. He relays information from the Chapter to the sponsoring body. He conducts the regular Advisory Council meetings. He assigns the duties and responsibilities to the Advisors. He stays informed on Jurisdictional and International programs and regulations. He sees that the Advisory Council Certification and supplementary appointments are filed promptly. He is the leader of the other Advisors. Chapter Advisor (DAD) He attends all Chapter meetings, and other functions, or assures that another Advisor is present. He sees that the business of the Chapter is conducted in an orderly fashion in accordance with the rules of DeMolay International, the Executive Officer, and the Advisory Council. He remains informed on all programs and activities affecting the Chapter. He is the spokesman for the Advisory Council before the Chapter. The Chapter Advisor assures planned meetings and terms. He lets the members govern themselves. He suggests and leads, but does not command and drive. It is his responsibility to see to it that the Chapter maintains adequate finances, secures new members, maintains the interest of old members, and accomplishes the purposes of DeMolay. He sees that reports are made accurately and promptly. Assistant Chapter Advisor Planning for the future and training of new Advisors are an important function of DeMolay. The Assistant Chapter Advisor, therefore, is kind of “Chapter DAD in Training”. He is usually a younger man and, hopefully, a Senior DeMolay. He can be a great source of assistance to the Chapter Advisor, and help relieve the burden of some of the Chapter Advisor’s duties, and at the same time, be training himself to take over some day as Chapter Advisor. He assists the Chapter Advisor in any way possible, and acts in place of the Chapter Advisor when he is not present. At all times, he is preparing himself for elevation to the position of Chapter Advisor. Membership Advisor He should be thoroughly familiar with the membership programs of DeMolay International, and attempt to integrate these programs into his Chapter. He works with the Officers to lay out a definite membership plan. He promotes 2014 Missouri DeMolay Leadership Summit 85 the goals and programs of DeMolay International as well as those of the home Jurisdiction. He encourages opportunities for Masons to witness the work of DeMolay. He promotes membership contests with prizes. He assures initiations are held frequently enough to prevent long waits by candidates after they petition the Chapter. Scribe Advisor Sees that the Chapter maintains a sound financial condition. He countersigns Chapter checks, oversees fund raising projects, and sees that all DeMolay International reports are filed promptly and accurately. He also oversees fund raising projects in union with the Fund Raising Advisor. This Advisor is sometimes called the Scribe and Financial Advisor, because he works with both the Scribe and the Treasurer. A good Scribe who does his job well, has saved many a Chapter from serious problems. Ritual Advisor Emphasizes to degree team members, the importance of making the best possible impression on the Candidates they are initiating. He assures good ritual work by having an adequate supply of rituals…making sure the work is done from memory, and that it is of the highest possible quality. He looks for opportunities to involve non-­‐officers, by assigning them roles as alternates for Officer parts. He schedules regular ritual practices, and he sets and maintains the standard of ritual excellence the Chapter must meet. Awards Advisor He makes the members aware of the various awards for which they have become eligible. He makes sure the Member’s Records carry full details on the honors and awards the individual has earned and received. He should be familiar with the awards and honors of DeMolay International, and the requirements for same. Upper most in the Awards Advisor’s mind, should be the fact that high standards must always be maintained for the various awards and honors. Once the standards have been lowered, or reduced, then the awards or honors in question no longer have the same aura of prestige and quality to inspire the individual DeMolay. It is the Awards Advisor’s job to see that all requirements are met to the letter of the law, and that an individual has truly earned the award or honor, before it is granted or recommended. Athletics Advisor This man should enjoy sports. He need not be an expert, but rather, one who can coordinate and advise. Expanding and promoting sports programs in the 2014 Missouri DeMolay Leadership Summit 86 Chapter are part of the Advisor’s job. He should take care to see that the Chapter’s sports program takes into account all age levels and interests. A well organized sports program gives Chapter members the opportunity to learn valuable lessons through competition and team work. The Athletics Advisor should be familiar with all area, jurisdiction and international sports programs. He should also be familiar with local high school, state and national rules that could affect the eligibility of this Chapter’s members competing in an athletic program. Civic Service Advisor Encourages DeMolays to show interest in their community. He keeps abreast of possible service projects and community needs where DeMolay members could offer assistance. This area of activity in the Chapter will help members realize their civic responsibilities while improving the image of DeMolay in the community. Fund Raising Advisor He helps Chapter members select fund raising projects. He aids the Chapter committee in planning the fund raising event. He encourages everyone to participate, and requires the reporting to assure the event is handled properly. He also works closely with the Scribe (Financial) Advisor on fund raising efforts. He should analyze all suggested fund raising projects to make sure the projected income is worth the effort involved. This Advisor also needs to be aware of local and state tax laws, and Masonic rulings that could affect fund raising projects, and to assure the Chapter does not get into difficulties with their fund raising efforts. Representative DeMolay Advisor He exerts every effort to encourage every DeMolay to earn the RD award. He aids the DeMolay when he requests help in filling out the required forms. He keeps records to make sure each member completes the RD, once begun. He also aids the members by counseling with him about the Advisor’s Evaluation on the final RD form. He should review the progress, from time to time, of each Chapter member working on the RD, and encourage them to continue in their efforts to earn the award. Social Advisor This Advisor sees to it that the Chapter’s social calendar is of interest to all age groups within the Chapter. It would be helpful to the Social Advisor to know the percent of the Chapter membership represented by each age group so that 2014 Missouri DeMolay Leadership Summit 87 he will know toward which age group to target the majority of the activities. He aids in obtaining chaperones, general planning, and in handling discipline problems. He guides the Chapter committee in areas of cost, place and type of events. He assures the members’ wishes are the guide in planning social activities. Masonic and Public Relations Advisor Maintains a close contact and cooperation with the sponsoring body, and other Masonic bodies. He takes advantage of every opportunity for the Chapter to be of service to the Masonic “family”, the community, and other charitable organizations. He also works closely with the Civic Service Advisor where their duties overlap. He supervises the Chapter publications, and makes sure any Jurisdictional, as well as local media, are kept abreast of Chapter news. He utilizes DeMolay public ceremonies to keep the community informed about DeMolay. He also sees that historical records of the Chapter are kept from year to year. He assists in planning DeMolay week celebrations. Other Advisors There are many Chapters which have Advisors for such areas as transportation, special events, sweethearts, and many others. The key to a successful Council is the assignment of an Advisor to an area in which he has an interest. Each member of the Advisory Council should have a specific area of responsibility. That way, they will remain active. It is important to make sure the Advisor assigned to a specific area, and that area’s Chapter Committee, work closely to make sure everything is well planned, and goes according to plan. Good records and reports on what has been done will be of great assistance to Advisors, or committee members who next assume the same responsibility. 2014 Missouri DeMolay Leadership Summit 88 Taking the Message Home So now what do I do? I've been here for a week, gotten lots of information, learned many new skills, met some incredible people who'll be friends for life, and even planned out some goals and activities for the next six months. What else do I do? 1. On your way home today: a. Prepare how you're going to tell your family what the week was all about. If they're in the car because they picked you up, all the better. Tell them on the drive home. b. Decide to call your Chapter brothers as soon as you get home to tell them what a fantastic time you had. Set a time to get together with your Chapter buddies in the next couple days to let them know how excited you are. c. Decide when you will call your Dad Advisor and ask him to meet with you to share the week. He really wants you to do that so he can help make it work. 2. Once you're home: a. Organize how you're going to present the material to others. 1. Break it down into small parts to present. 2. Make sure you make only the important points – nobody wants to hear everything unless they were there. 3. Ask for time at each Chapter meeting or informal meeting to present a bit of the program. 4. Say 'Thank you' to whoever sponsored you at this conference. MEET THE CHALLENGE! Remember those words from Dad Land -­‐-­‐ "YOU WILL MEET THE CHALLENGE!" He had confidence in Louis Lower. We have confidence in you! You have confidence in yourself! It is now time to promise yourself to meet the many personal and DeMolay challenges you face -­‐-­‐ to improve yourself and to build a better DeMolay for those who follow you. 2014 Missouri DeMolay Leadership Summit 89 Facing Reality & Making it Work 1. Challenges of Leadership a. Returning Home i. Enthusiastic ii. Goals established iii. Positive attitude b. Report on Your Experiences i. Become an enthusiastic salesman ii. Tell your Chapter iii. Tell your Sponsor iv. Tell your Brothers c. Attitude is Vital i. Don’t just talk about leadership – show it, practice it, lead by example ii. Share your knowledge iii. Train and educate others iv. Promote Leadership Conference to others d. How to Accomplish Your Goals i. Discuss with others so they can share your enthusiasm ii. Don’t worry about who gets credit – as long as DeMolay gains iii. Aim for immediate short range goals to show results 1. More RD’s completed 2. More LCC’s completed 3. More petitions turned in e. Review Progress i. Feelings of great enthusiasm may fade quickly ii. How YOU are doing six months after the conference is more important iii. People expecting you to provide ideas and support so don’t let them down f. Understanding i. New ideas may “scare” people ii. Be sure to present ideas so the ideas will be accepted iii. Try to understand all points of view – maybe one idea didn’t work last time. Find out why! iv. Get the job done for DeMolay! 2014 Missouri DeMolay Leadership Summit 90 APPENDIX
2014 Missouri DeMolay Leadership Summit 91 3 Minute Communication Test 1)
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Read everything before doing anything. Put your name in the upper right-­‐hand corner of the paper. Circle the word “name” in the second sentence. Draw 5 small squares in the upper left-­‐hand corner of this paper. Put an X in each square mentioned in number 4. Put a circle around each square. Sign your name under the title of this page. After the title, write “yes, yes, yes.” Put a circle around sentence number 7. Put an X in the lower left-­‐hand corner of this page. Draw a triangle around the X you just made. Multiply 70 x 30 _________. Draw a circle around the word “paper” in sentence number 4. Loudly call out your name when you get to this point in the test. Extra points are given for the first, second and third to get this far, so speed is of the essence. 15) If you have carefully followed directions, call out “I have”. Again, extra points will be given for those who get this far quickly. 16) Add 107 and 111 _______. 17) Count out loud backwards from 10 to 1. 18) Make 3 small holes in the paper with your pen here ______________. 19) Circle all even numbers on this paper. 20) Now that you have finished reading carefully, do only sentence one and two. Ø Put down your pen. 2014 Missouri DeMolay Leadership Summit 92 Squires Ingredients of DeMolay Ø The Order of the Squires of the Round Table was established in 1995 as a pledge for the International Order of DeMolay. Its mission is to allow young men from the ages of 8 through 12 to have an opportunity to participate in some of the fun activities with DeMolay, but not to be overwhelmed with the age differences and ritual work that is part of DeMolay. Ø The Squire organization increased rapidly throughout different jurisdictions after it was first established, and in June of 1997 the first Squire Manor in the world—
Vancouver Manor from Vancouver, Washington—was invited to the International Supreme Council to make the declaration of Squires international. Ø The basic organization is called a "Manor." The reason why the Squires are known as the Squires of the Round Table is because when the organization was first being put together in Vancouver, WA, the Squires didn't have anywhere to meet but in a card room gathered together around a round table. Each Squire Manor is sponsored by a DeMolay Chapter and under the control of the Advisory Council of the sponsoring Chapter. Ø The Squires ceremonies were written by Dad Edgar Trefts of Washington and they were designed to be easy for the Squires to learn and read, and to teach moral lessons. The original book of ceremonies was written after the original Squires of Vancouver Manor expressed the important values to themselves and their parents (always be kind, get a good education, tell the truth, care about others, be fair, etc.). Dad Trefts put the whole Squire book of ceremonies together in just over four hours while watching a TV program about a young man with Leukemia who wrote a book about his "Quest for Life." The ceremonies borrow lessons and quotes from Jobs Daughters, Rainbow, DeMolay and Eastern Star. Ø There are up to seven Squire Officers, three of whom are elected by their peers. Elected Officers are Master Squire, Senior Squire, and Junior Squire. Appointed Officers are Squire Chaplain, Squire Marshall, Squire Recorder, and Squire Treasurer. Ø During each term of six months, the Master Squire should plan at least one fun activity and at least one fund raising activity. The events must be approved by the Sir Knight and the Dad/Mom Advisor. Ø A Dad/Mom Advisor, who is a member of the Chapter Advisory Council, must be present at all Squire meetings and functions. He or she should sit on the sidelines, and is mainly the advisor for the Sir Knight, allowing the Sir Knight and the elected officers to run the meeting. 2014 Missouri DeMolay Leadership Summit 93 Ø The Squire Manor has a DeMolay who acts as their advisor. His title is the Sir Knight, and he is appointed by the Master Councilor of the Sponsoring DeMolay Chapter and approved by the Advisory Council of the Chapter. The Sir Knight sits to the left of the Master Squire's station. His main job is to be a big brother of the Squires. His term parallels the DeMolay Chapter, and he can serve more than one term if the Advisory Council and Master Councilor approve. Ø The Squire emblem is a round circle emblematic of the Squires of the Round Table and is divided into four sections. The first section in the left-­‐hand corner is a DeMolay emblem because if there was no DeMolay, there would be no Squires. In the upper right hand corner is a gavel, which represents the gavel of justice held by the Master Squire during the meetings. In the bottom left hand corner is a sword emblematic of the sword of truth held by the Senior Squire during the meetings. Last, in the lower right hand corner are the books of wisdom which are held by the Junior Squire during the meetings. Knighthood Ø A Priory of the Chivalric Knights of the Holy Order of the Fellow Soldiers of Jacques DeMolay, known as the Order of Knighthood, may be instituted with fifteen or more DeMolays as otherwise provided below. Ø A Priory may not be named for a living person. Ø A Declaration of Intention must be made to the Executive Officer in the Jurisdiction in which the proposed Priory is located or if there be no Executive Officer, to the Grand Secretary. The Declaration of Intention, if approved by the Executive Officer, shall be forwarded to the Grand Secretary together with the fee for five Rituals and fifty applications for membership. Letters Temporary will then be issued by the Grand Secretary. Subsequently, a Charter may be issued to the Priory if it meets the qualifications required of a Chapter. Ø A Priory shall adopt the uniform bylaws as prescribed by DeMolay International. Ø A Priory must be sponsored by a Masonic Chapter 1nd administered by an Advisory Council in accordance with requirements set forth for a Chapter. Ø Application for membership in the Order of Knighthood shall be received only from a DeMolay who has passed his 17th birthday, and who has not reached his 21st birthday, except the Executive Officer may permit application from one who has reached his 16th birthday and, who is recommended by two Sir Knights, or by his Chapter Advisor, or by his Advisory Council, whichever is required by the Executive Officer. Membership in the Order of Knighthood is not honorary or an award for Chapter or DeMolay labor. Advancement to the Order of Knighthood cannot be denied to any DeMolay in good standing unless there be substantial evidence that the DeMolay is unfit for membership or a Membership by Invitation program has been approved by the Executive Officer. 2014 Missouri DeMolay Leadership Summit 94 Ø Officers o The elective officers of a Priory are: § Illustrious Knight Commander § Squire Commander § Page Commander § The Registrar may be elected by the Priory membership or may be appointed by the Priory Advisory Council. o The following officers of a Priory shall be appointed by the Illustrious Knight Commander: § Senior Deacon § Junior Deacon § Prior § Preceptor § Sacristan § Standard Bearer § Sentinel Ø The term of office is the same as set in the rules and regulations for Chapters except that the term of office may be for one year with the approval of the Executive Officer. Ø The degree must be conferred at least once during the term of office of each Illustrious Knight Commander. Ø The investiture fee for receiving the Knighthood Degree shall be set by the Priory bylaws, with the approval of the Executive Officer, but shall not be less than of the investiture fee set by the Grand Secretary which shall be forwarded to him for registration of the new Sir Knight and the issuance of a patent. Ø Except as provided in this Article, procedures and regulations are determined by the rules and regulations for Chapters. Ø A tiled meeting of a Priory may be attended by Knights, Senior Knights, the father, mother, stepfather, stepmother and legal guardian of a candidate for the Priory, any other individuals who have attained the age of 21 permitted to attend by the Executive Officer, and Masons. Ø A Senior DeMolay who reached his majority prior to institution of Knighthood in his Jurisdiction may become a Senior Knight upon being invested with the degree at the order of the Executive Officer. Parents’ Clubs Ø Parents' Clubs composed of the relatives of DeMolay members, and those adults who are dedicated to the Order may be formed and continued at the discretion of 2014 Missouri DeMolay Leadership Summit 95 the Executive Officer. Local control must be exercised by the Chapter Advisory Council. A national or international organization of Parents' Clubs is not permitted. Chevalier Courts Ø A Court of Chevaliers of the Order of DeMolay may be instituted with five or more Chevaliers in good standing. Any Chevalier who is in good standing and who is within the boundaries of the Court may petition for membership in the Court. Ø A Court may not be named for a living person. Ø A Declaration of Intention to form a Court of Chevaliers shall be made to the Executive Officer or Officers in the Jurisdiction or Jurisdictions in which the proposed Court is to be located, or if there be no Executive Officer, to the Grand Secretary. The Declaration of Intention, if approved by the Executive Officer or Officers, shall be forwarded to the Grand Secretary. Letters of Authorization will then be issued by the Grand Secretary. Ø A Court shall adopt the uniform Court bylaws as prescribed by DeMolay International It may adopt additional consistent provisions subject to the approval of the Executive Officer. Ø A Court may set its dues in its bylaws with the approval of the Executive Officer. Ø A Chevalier who is a Senior DeMolay or a Mason shall be named by the Executive Officer as the Court Advisor. Ø The elective officers of a Court are: o Grand Commander o Commander in the West o Commander in the South o Secretary-­‐Treasurer Ø Other officers may be appointed by the Grand Commander of the Court to serve at his pleasure. Legion of Honor Preceptories Ø A Preceptory of the DeMolay Legion of Honor may be instituted with five or more Legionnaires in good standing. Any member of the Legion of Honor who is in good standing and who is within the boundaries of the Preceptory may petition for membership in the Preceptory. Ø A Preceptory may not be named for a living person. Ø A Declaration of Intention to form a Legion of Honor Preceptory shall be made to the Executive Officer or Officers in the Jurisdiction or Jurisdictions in which the proposed Preceptory is to be located, or if there is no Executive Officer, to the Grand 2014 Missouri DeMolay Leadership Summit 96 Secretary. The Declaration of Intention, if approved by the Executive Officer or Officers, shall be forwarded to the Grand Secretary. Letters of Authorization will then be issued by the Grand Secretary. Ø A Preceptory shall adopt the uniform Preceptory bylaws as prescribed by DeMolay International. It may adopt additional consistent provisions subject to the approval of the Executive Officer. Ø A Preceptory may set its dues in its bylaws, with the approval of the Executive Officer. Ø The elective officers of a Preceptory are: o Dean o Vice Dean o Secretary o Treasurer Ø The following officers may be appointed by the Dean of the Preceptory to serve at his pleasure: o Sergeant-­‐at-­‐Arms o Chaplain Representative DeMolay Ø The Representative DeMolay Award is the highest self-­‐achievement distinction a DeMolay can earn. The RD signifies that he has analyzed his strengths and weaknesses in abilities, knowledge, and skills. It is hoped that every DeMolay can evaluate his progress in the fields of mental, physical, social, economic, and spiritual developments through the RD program, thus recognizing the areas in which he has made sufficient progress as well as those which need further emphasis. Ø The RD program includes not only the official activities participated in by all Chapter members but also a great variety of activities affecting large or small groups of DeMolays or merely individual members. Ø Becoming an RD is based on a young man's cultivation of self-­‐development, the knowledge and the practices of good citizenship in the home, the community, the nation, and the world at large. Ø A DeMolay must have a minimum of six months membership by the time he files his application for Representative DeMolay. The jurisdiction may establish a time line for completing and returning the final evaluation form. A Senior DeMolay is eligible to be recognized as a Representative DeMolay if he continues to show an active interest in the work of the Order. Ø The Representative DeMolay application form is returned to the Executive Officer (or his designated representative). The Executive Officer (or his designated 2014 Missouri DeMolay Leadership Summit 97 representative) in turn will forward, to the DeMolay, the final evaluation form to be completed. After obtaining the required signatures for the final evaluation form (Advisory Council Chairman, or Chapter Advisor and Representative DeMolay Advisor) the evaluation form is then forwarded to the Executive Officer (or his designated representative). Leadership Correspondence Course Ø The DeMolay Leadership Correspondence Course is five separate courses. They have been designed to give a better overall picture of DeMolay. Each course costs $4.00 when ordered from DeMolay International; however, ALL courses are available for no charge at www.modemolay.org. These five separate courses must be taken in consecutive order and each one must be passed in order to move on to the next course. Ø Upon completion of all five courses, the student (which may include DeMolays, Squires, Sweethearts, Parents and Friends) will receive notice that they are eligible to purchase the “Lamp of Knowledge” pin from DeMolay International. Ø You will need some reference material to gain the most information from these LCC’s including: o The DeMolay Leader’s Resource Guide o The ISC Statues o “Hi Dad!” o Program Planning Guide o Membership Planning Guide Ø Please visit www.modemolay.org today to take these courses for Free! 2014 Missouri DeMolay Leadership Summit 98 2014 Missouri DeMolay Leadership Summit 99 2014 Missouri DeMolay Leadership Summit 100 2014 Missouri DeMolay Leadership Summit 101 2014 Missouri DeMolay Leadership Summit 102 2014 Missouri DeMolay Leadership Summit 103 2014 Missouri DeMolay Leadership Summit 104 Meaning of Flag Draped Coffin All Americans should be given this lesson. Those who think that America is an arrogant nation should really reconsider that thought. Our founding fathers used God’s word and teachings to establish our Great Nation and I think it's high time Americans get re-­‐educated about this Nation's history. Pass it along and be proud of the country we live in and even more proud of those who serve to protect our 'GOD GIVEN' rights and freedoms. I hope you take the time to read this ... To understand what the flag draped coffin really means ... Here is how to understand the flag that laid upon it and is surrendered to so many widows and widowers. Do you know that at military funerals, the 21-­‐gun salute stands for the sum of the numbers in the year 1776? Have you ever noticed the honor guard pays meticulous attention to correctly folding the United States of America Flag 13 times? You probably thought it was to symbolize the original 13 colonies, but we learn something new every day! The 1st fold of the flag is a symbol of life. The 2nd fold is a symbol of the belief in eternal life. The 3rd fold is made in honor and remembrance of the veterans departing the ranks who gave a portion of their lives for the defense of the country to attain peace throughout the 2014 Missouri DeMolay Leadership Summit 105 world. The 4th fold represents the weaker nature, for as American citizens trusting in God, it is to Him we turn in times of peace as well as in time of war for His divine guidance. The 5th fold is a tribute to the country, for in the words of Stephen Decatur, 'Our Country, in dealing with other countries, may she always be right; but it is still our country, right or wrong.' The 6th fold is for where people's hearts lie. It is with their heart that they pledge allegiance to the flag of the United States Of America, and the Republic for which it stands, one Nation under God, indivisible, with Liberty and Justice for all. The 7th fold is a tribute to its Armed Forces, for it is through the Armed Forces that they protect their country and their flag against all her enemies, whether they be found within or without the boundaries of their republic. The 8th fold is a tribute to the one who entered into the valley of the shadow of death, that we might see the light of day. The 9th fold is a tribute to womanhood, and Mothers. For it has been through their faith, their love, loyalty and devotion that the character of the men and women who have made this country great has been molded. The 10th fold is a tribute to the father, for he, too, has given his sons and daughters for the defense of their country since they were first born. The 11th fold represents the lower portion of the seal of King David and King Solomon and 2014 Missouri DeMolay Leadership Summit 106 glorifies in the Hebrews eyes, the God of Abraham, Isaac and Jacob. The 12th fold represents an emblem of eternity and glorifies, in the Christians eyes, God the Father, the Son and Holy Spirit. The 13th fold, or when the flag is completely folded, the stars are uppermost reminding them of their nations motto, 'In God We Trust.' After the flag is completely folded and tucked in, it takes on the appearance of a cocked hat, ever reminding us of the soldiers who served under General George Washington, and the Sailors and Marines who served under Captain John Paul Jones, who were followed by their comrades and shipmates in the Armed Forces of the United States, preserving for them the rights, privileges and freedoms they enjoy today. There are some traditions and ways of doing things that have deep meaning. In the future, you'll see flags folded and now you will know why.
2014 Missouri DeMolay Leadership Summit 107 WORKSHOPS
2014 Missouri DeMolay Leadership Summit 108 Making Money and Having Fun 1) Make a list of all activities which involve financing. a) All activities which involve expenditures. b) All activities which involve income. *Note: Remember that several items may be on both lists depending on the type of activity. 2) Prepare a budget for each activity -­‐ A sample budget for a dinner is attached. You may want to use it to illustrate the following steps. a) Total Expenses i) List everything involved and the cost of each item. Be sure to list every small detail and the cost. If overlooked, these "small" costs can eat up the surplus. b) Determine the desired Profit -­‐ How much money do you want to make on this activity. Often times there may be no income. (i.e. – a prospect party -­‐ you wouldn't charge admission fees) i) Determine Total Income -­‐ (x) number of people at $X.OO per person = Total Income. If costs = $500.00 and you want to make $400.00, then income must = $900.00 (300 at $3.00). ii) Profit = (Total Income) -­‐ (Total Expenditures) 3) Determine total expenditures for your term -­‐ A sample term budget is attached for illustrating the following steps. a) List total expenditures of each activity. b) List miscellaneous expenditures (office supplies, insurance, etc). c) Term rent for the place you conduct your meetings. 4) Determine total income for your term. a) List total income of each activity. b) Interest/Dividends -­‐ these would come from Savings accounts, Stocks and Bonds, Trust Accounts and things of this nature which your Chapter may have. 2014 Missouri DeMolay Leadership Summit 109 c) Life Membership -­‐ this figure is based on the number of new members you expect to initiate and your Chapter’s initiation fee. Example: Initiation fee is $35.00, I.S.C. fees are $15.00, Chapter receives $20.00 per new member; thus, if your Chapter initiates 8 new members, your income would be $160.00. Please note that the Chapter sets their own life membership fee per member. 5) Balance the Budget -­‐ this only needs to be done if your expenditures exceed your income. If your income exceeds your expenditures then keep that excess money for an activity or non-­‐budgeted expense which may occur during your term. .There is nothing wrong with leaving more money in the accounts when you leave office than was there when you took office! a) Try not to cut anything -­‐ This should be a last resort when attempting to have your income = your expenditures. i) Find less expensive means of doing an activity -­‐ this might be done by discovering cheaper prices or possibly having more items donated by other sources. ii) Find ways to make more money -­‐ you may wish to plan more Fundraising activities, or possibly raising admission fees as long as anticipated attendance would not decline. 6) Obtain Approval a) Financial Advisor b) Chapter Advisor c) Chairman of Advisory Council d) Anyone else that your Chapter's procedures require 2014 Missouri DeMolay Leadership Summit 110 Fundraising 1) Fundraiser’s Philosophy a) Be Creative b) Don't Say: "It Can't Be Done." c) Budgets, Goals, and Planning d) Know What You are Going to Need e) Set Realistic Goals f) Plan Your Event 2) The Nuts and Bolts of Fund Raising a) Target b) Setting c) Timing d) Budget e) Publicity f) Creativity 3) The 10 Rules of Fund Raising a) Get It for Nothing b) Or Get It for Cost-­‐-­‐ Ask For It c) Don't Try to Do It All Yourself-­‐-­‐ Delegate d) Involve as Many as Possible e) Inspire Your Salesmen f) Set Realistic Goals g) Allow Enough Time to Get the Job Done h) Evaluate Your Group's Performance i) Keep Good and Accurate Records j) Say "Thank You" 4) Establish a Need or Desire 5) Staging Your Talk a) Parades b) Carnivals c) Civic Events 6) Brainstorm Ideas a) "Rent-­‐A-­‐DeMolay" b) Rake leaves c) Do clean-­‐ups d) Walking the Dog Service e) Deliver Flowers on Mother's Day f) Sell Pumpkins at Halloween g) Deliver Christmas Candy Canes with Special Messages h) Sell Snow Cones at Local Sporting Events 2014 Missouri DeMolay Leadership Summit 111 Sample Term Budget _________________ Chapter August 1, 2005 – February 3, 2006 Estimated Income: Dinner (300 guests at $5.00/person) $1500.00 Life Membership (12 members at $20.00/person) $240.00 Car Wash (100 cars at $4.00/car) $400.00 Dance (150 guests at $2.00/person) $300.00 Snow Shoveling for Neighbors $200.00 Interest/Dividends $70.00 Total Estimated Income $2710.00 Estimated Expenses: Installation $225.00 Term Rent $240.00 Awards $125.00 Dinner $500.00 Almoner $50.00 Activities $850.00 Miscellaneous $250.00 Total Estimated Expenses $2240.00 Submitted: ____________________________________ Master Councilor – Elect Approved: ____________________________________ Chairman of the Advisory Board ____________________________________ Chapter “Dad” Advisor ____________________________________ Chapter Financial Advisor 2014 Missouri DeMolay Leadership Summit 112 Sample Budget for a Dinner _________________ Chapter Spaghetti Dinner October 17, 2005 ____________ Masonic Lodge 11:00 a.m. – 6:30 p.m. Estimated Expenses: Rent of Building Food Costs Meat $125.00 Sauce $75.00 Spaghetti $50.00 Bread/Butter Donated Drinks $100.00 Supplies Utensils $25.00 Napkins $25.00 Plates/Cups $25.00 Tickets (Printing Costs) Entertainment (No Charge) Total Estimated Expenses Total Estimated Income (300 at $5.00/ea) Anticipated Profit 2014 Missouri DeMolay Leadership Summit $75.00 $350.00 $75.00 $25.00 $0.00 $525.00 $1500.00 $975.00 113 Chapter Administration Chapter Administration is generally through of as being the province of the Scribe, but that is not completely true. The Master Councilor is charged with the responsibility for the Chapter affairs, and this includes its administration. Also involved in the Chapter Administration is the Treasurer, Scribe Advisor, Treasurer Advisor and the Chapter Advisor. 1. Scribe a. Often a PMC, but this is not a requirement for the office. He may be an Active or Senior DeMolay or a Master Mason serving on the Advisory Council. b. Appointed by the Advisory Council for a term of one year (normally) c. Duties i. Maintains minutes of all Chapter Meetings ii. Records and reports are kept and submitted: 1. Membership records 2. Form 10’s due within 10 days of each degree 3. Annual Reports due by March 15th of every year 4. Notify Jurisdictional and International offices of address changes 5. Special reports as required 6. Financial a. He shall keep an accurate account of all records b. Make a monthly financial report iii. Pay bills against the Chapter (The Scribe should be working closely with the Treasurer) iv. Handles all correspondence for the Chapter v. Sends notices of meetings and activities vi. Responsible for the proper handling of all petitions vii. Maintains the Chapter seal and uses it on all appropriate forms and/or correspondence. viii. Conducts an inventory each year to check on the property belonging to the Chapter 1. Robes 2. Chapter Regalia and Paraphernalia 3. Rituals 4. Trophies and Awards 2014 Missouri DeMolay Leadership Summit 114 5. Other ix. Order all supplies necessary for use by the Chapter and for future use. Some of these include: 1. Award/Honor Nomination forms 2. LCC order blanks 3. Rituals 4. Handbooks 5. Monitors 6. Statutes 7. Obligation Cards 8. Transfer Forms 9. General Order Forms 10.Monthly Financial Report Forms 11.Miscellaneous 2. Treasurer a. Elected by the Chapter at the last meeting of the DeMolay year and shall serve for a year. He may, if provided for in the Chapter By-­‐Laws, also serve as the Scribe. b. Duties: i. Keep accurate records which shall show separately the funds of the Chapter and the receipts and disbursements there from. ii. He shall prepare numbered vouchers and pay out disbursements only by check. iii. Monthly financial report iv. Annual financial report to the Chapter at the last meeting of the DeMolay year. 3. Master Councilor a. Duties: i. He shall preside at all meetings ii. Call special meetings iii. See that all reports are sent in on time iv. Appoint officers for the Chapter v. Appoint committees of the Chapter, and serve as an ex-­‐
officio member b. Skills needed: i. Organizing ii. Planning iii. Delegating iv. Communication 2014 Missouri DeMolay Leadership Summit 115 v. Decision-­‐making vi. Conflict-­‐resolution vii. Running meetings c. Methods i. Before appointing officers and chairmen for committees and committee members, analyze the talents they have, and the job they will need to do. Pick the “best man for the job”. ii. Thoroughly explain their job to them iii. Let them do it themselves iv. Assist them when necessary v. Reward them for doing good work vi. Assign half of the committees to the Senior Councilor, and half of them to the Junior Councilor for them to oversee. You will be helping your other Councilors learn some skills, plus you eliminate some of your workload. vii. The best administrator is one who surrounds himself with skilled people so he doesn’t have to do any of the work, but one who also would not ask anyone to do something he would not do himself. 4. Scribe and Treasurer Advisors a. If at all possible a Chapter should have two Advisors filling these roles, but one Advisor may be appointed to handle both. b. Duties: i. To supervise and advise the Scribe and Treasurer ii. See that the Chapter maintains a sound financial condition iii. Make sure ALL reports are filled promptly and correctly 5. Chapter Advisor a. Duties: i. Is the liaison between the Advisory Council and the Chapter ii. Oversees the administration of the Chapter and supervises and advises the Chapter officers in the performance of their duties iii. Conducts the Chapter in accordance with: 1. DeMolay International statutes 2. Jurisdictional policies 3. Chapter By-­‐Laws 4. Advisory Council policies iv. See that ALL reports are filled promptly and correctly 2014 Missouri DeMolay Leadership Summit 116 Communicate Like a Leader I. II. III. IV. V. VI. Communications defined A.
Transmit B.
Receive C. Understand/Feedback Types and Forms A. Verbal B. Non-­‐Verbal 1. Seeing 2. Feeling 3. Tasting 4. Smelling Why is communicating so important to any organization? A. To report B. To inform C. To educate D. To sell E. To stimulate F. To inspire G. To direct H. To support I. To oppose J. To establish K. To record Communication Barriers A. Physical B. Language Chapter Communications A. Why is communication important to a DeMolay Chapter? 1. Convey information 2. Reminders a. Encourage attendance and participation b. Link members between meetings c. Develop a closer bond between members How to communicate A. Oral 2014 Missouri DeMolay Leadership Summit 117 VII. IV. V. 1. Committee reports 2. Telephone calls B. Written 1. Informal surveys 2. Newsletter 3. Meeting notices 4. Postcard reminders Who to contact A. Members B. Advisors C. Parents D. Executive Officer and staff E. Jurisdictional officers F. Sponsoring body G. ISC headquarters H. Local businesses and news media I. Your community When to communicate A. Regular meeting notice B. Monthly publications C. Weekly telephone reminders D. Emergency meetings E. Share news, good and bad Methods A. Oral reports 1. Speak slowly, clearly 2. Keep notes on what is said B. Telephone 1. Use a phone tree 2. Talk to the member, don't just leave a message 3. Be sure that everyone is called C. Written 1.
Keep it brief 2.
Be factual and accurate 3.
Mail to all members, not just a select few 4.
Watch deadlines -­‐ mail on time to reach all members 2014 Missouri DeMolay Leadership Summit 118 How to Make a Speech Some tips on effective public speaking: USE NOTES -­‐ Your audience doesn't expect you to talk extemporaneously. Put your notes on regular 8 1/2" x 11 " paper or 3" x 5" note cards, typed in large letters. Mark appropriate pauses ahead of time. KNOW THE AUDIENCE you are addressing and the organization. Use this information in your warm-­‐up. WARM-­‐UP -­‐ For the first couple of minutes, speak without notes. Use this time to warm up both yourself and your audience, and to establish contact. EYE CONTACT -­‐ Do not speak to the group; make eye contact and talk to one person at a time. Give extra attention to particularly friendly faces, but do not forget to scan the whole room. USE GESTURES -­‐ Plan out good gestures ahead of time. Remember not to grip the podium unless white knuckles match your clothes. Always keep your hands out of your pockets. KEEP THE PACE -­‐ Use a quick pace, but do not rush. A good time is 5-­‐10 minutes, but the maximum is 20. Leave time for questions. PRACTICE -­‐ This element is vital. After you have drafted a speech, read it out loud quickly, changing any rough spots. Deliver the speech to a tape recorder. Listening to the tape will help you memorize the speech as well as improve your technique. Tape your actual presentation and listen to it later, if you can. 2014 Missouri DeMolay Leadership Summit 119 McGregor’s Seven Steps to Effective Speaking l. 2. 3. 4. 5. 6. 7. 1. Commit yourself Analyze your audience Organize your thoughts Think sight and sound Practice Relax Enjoy Commit Yourself -­‐ Develop the Will to Communicate Aristotle said there are three ways to prove something. One of those proofs is you. That's right -­‐-­‐ you. The way you present yourself can have as much persuasive effect as a statistic or an emotional story. Aristotle called it Ethos. We will call it personal persuasiveness. Such things are who you are, what you wear, how you look, and how you speak affect this important aspect of the speech. You were chosen for a purpose -­‐-­‐ there's a reason you're the speaker and not someone else. Remember, who you are matters -­‐-­‐ take advantage of it and commit. 2. Analyze the Audience You must make the speech appropriate to: a.
The audience b.
The speaker (that's you) c.
The occasion for the audience Remember, you and others do not come to the speech with the same experiences. So in order to do a good job, audience analysis is very important. Start your analysis based on the following factors: 1. 2. 3. 4. 5. 6. 7. Age Sex Education Social class Special interests Religious background Political background 2014 Missouri DeMolay Leadership Summit 120 Remember, you need to choose a topic and present a speech that will be appropriate. So consider what you want to accomplish in light of the audience. What will motivate them is the key to your accomplishing your goals in the speech. Finally, ask this question: "Does the message impart worthwhile knowledge to the audience addressed?" 3. Organize Your Thoughts What you want to say and how you will say it becomes important now. If you accomplish this step successfully, it can do as much for YOUR confidence as you approach the speech as anything. Finding the topic can be done after audience analysis by using one or a combination of these hints: a. Keep a notebook b. Try brainstorming c. Talk to others d. Go browsing for ideas e. Think systematically about contemporary issues Remember-­‐ YOU are still your biggest asset Here are two approaches to structuring your speech. As you discover which is best for you, do not forget that you want to make an impact. So...tell them what you are going to tell them. (This is called forecasting.) Tell them. Tell them what you told them. Traditional Approach a.
Introduction b.
Body c. Conclusion Monroe's Motivated Sequence a.
Attention Need -­‐ a need to know or do b.
Satisfaction -­‐ solving the need c.
Visualization -­‐ show how things will be if the satisfaction step is used or a combination of the two 2014 Missouri DeMolay Leadership Summit 121 d.
ACTION -­‐ commitment time for the audience As you organize, remember people's attention is focused on materials which: a.
Are unusual b.
Arouse feelings of uncertainty or curiosity c.
Get listeners involved d.
Meet important needs e.
Are concrete rather than abstract 4. Think Sight and Sound You want your audience to understand, right? You are using a vocal/verbal medium, so make the most of it. Be clear -­‐ help your audience. Here are some vocal/verbal hints: a. Use illustrations b. Strive for conversational quality c. Strive for vocal variety d. Strive for improved fluency e. Strive for appropriate mood f. Realize words have different meanings for each of us g. Utilize "figures of speech" Show the audience is so important a. Start with animation b. Eliminate random movement c. Gesture purposefully d.
Move purposefully e.
Look comfortable -­‐ in control of yourself f.
Make good eye contact Visual aids can be a big help in understanding -­‐ try these hints as you use them. People recall better when they are both told and SHOWN. a. Make sure the aid is large enough for everyone to see. b. Display them in such a way, everyone can see them. c. Display them only when wing them. d. Maintain eye contact with audience. 5. Avoid passing things around. If you want some practice, try some of these exercises: 2014 Missouri DeMolay Leadership Summit 122 a. 6. b. Use a descriptive gesture to describe the following: 1. Prehistoric boast Now Practice This is up to you! Some simple suggestions are: Tennis racket Football field Typewriter Knitting Oak tree Your principal A quarterback throwing a pass Try these implicative gestures: "Absolutely not" "Give it to me" "You're out of your mind" "Let me think about it" "It's beyond my grasp" "He's great—" 5 Steps: Use a mirror Speak when you are alone walking, riding, or jogging Use a tape recorder Try your speech on a friend Just remember -­‐-­‐ JUST DO IT 7. Relax This will be so much easier if you have really worked at the first five steps. You are in control by now. But, just in case you still feel a little tense try these tactics. 8. Enjoy Yes, enjoy. Enjoy the opportunity, the challenge, and the experience. You will be satisfied with a job well done if you commit yourself to that task. a. Know your speech well b. Get involved with your subject 2014 Missouri DeMolay Leadership Summit 123 c. d. e. f. g. h. i. Speak directly to your listeners Throw your physical self into the venture Look directly at the more friendly, sympathetic faces Use visual aids if possible Don't let little mistakes throw you off Stand tall, walk tall ABOVE ALL, develop the will to communicate 2014 Missouri DeMolay Leadership Summit 124 PAST MASTER COUNCILOR’S MERITORIOUS SERVICE AWARD BEFORE THE TERM q
(The items in parentheses will assist you in accomplishing the various tasks) Complete or begin your Representative DeMolay. (LCC 1 & 2 Highly Recommended) (Representative DeMolay Form) q Memorize and show proficiency in the Master Councilor’s portion of the ritual (this includes Opening and Closing, Initiatory Degree, and Fourth Section in the DeMolay Degree). (Ritual: What and Why? and Memorizing: Learning The Part outlines Included) q Survey the Chapter to see what activities they would like to have during the term. (Member Interest Surveys) q Plan your term as Master Councilor. (Term Planning Outline Included) q Establish Chapter Committees (Auditing, Entertainment, Fundraising, Membership, and Sick are the committees required by DeMolay International) (Functions of Committees Outline and Committee Meeting Report Included) q Set Chapter and Personal Goals to accomplish during the term (Goal Setting and Team Work Outlines Included) q Plan your Installation as Master Councilor. (Installation Planning Guide Included) q After your Chapter Elections, mail a completed Officers Address Report to: __________________________ __________________________ __________________________ q Complete a PMC-­‐MSA Letter of intent and mail it to: (PMC-­‐MSA Letter of Intent Form Included) 2014 Missouri DeMolay Leadership Summit 125 PAST MASTER COUNCILOR’S MERITORIOUS SERVICE AWARD DURING THE TERM (The items in parentheses will assist you in accomplishing the various tasks) q Exemplify both degrees of the Order, along with your degree team, from memory, at least once during your term of office. q Induct at least 6 new members during your term of office. (Membership 4x4 Plan Included) q Hold at least one of each of the following activities: o SOCIAL o CIVIC (COMMUNITY) SERVICE o MASONIC SERVICE o ATHLETIC o FUND-­‐RAISING (Activity Planning outline Included. Also use pages 30-­‐33 in your DeMolay Leader’s Resource.) q Observe each Obligatory Day (and DeMolay Week) that falls during your term of office. (For more information use pages 33-­‐37 in your DeMolay Leader’s Resource Guide.) q Establish programs that increase or maintain a high level of attendance at Chapter Meetings. o Effective Chapter Meetings (Chapter Meetings & Agenda Outline Included. New York DeMolay Order of Business and Agenda Item Included .) o Chapter Newsletters o Email/Post Card Notice about Chapter Meetings and Activities q Submit all Form 10s, reporting new members during your term of office to Missouri q
DeMolay Office with full payment, within 9 days following the induction. View the Youth Protection Video and submit form to your state DeMolay Headquarters. (Youth Protection Certification Form Included) 2014 Missouri DeMolay Leadership Summit 126 PAST MASTER COUNCILOR’S MERITORIOUS SERVICE AWARD AFTER THE TERM (The items in parentheses will assist you in accomplishing the various tasks) q
Within 10 days after the end of your term as Master Councilor: Complete and submit a PMC-­‐MSA Letter of Completion/Supplementary Form (PMC-­‐MSA Letter of Completion/Supplementary Form included) q Continue to support the Chapter q Mentor the Councilors and New Members q Chair events etc…. 2014 Missouri DeMolay Leadership Summit 127 PAST MASTER COUNCILOR’S MERITORIOUS SERVICE AWARD LETTER OF INTENT Executive Officer: DATE: _____________________ Dear Sir: This letter is to inform you of my intent to qualify for the Past Master Councilor’s Meritorious Service Award. Upon my honor as a DeMolay, I certify that I have memorized my entire portion of the ritual prior to my installation, also have completed my Representative DeMolay on ____________, and that all information contained in this application has been reviewed and approved as indicated by the signatures below. Enclosed you will find a copy of the Program for my term of office as approved by my Advisory Council. I certify that the enclosed Program was distributed to ALL members of my Chapter prior to my Installation. I further state that I have read and understand ALL of the requirements for the PMC-­‐MSA, and have included with this letter ALL of the information required for my participation in the PMC-­‐MSA Program. The beginning and ending dates for my term of office as well as my full name, mailing address, zip code and telephone number are printed below. Fraternally, ______________________________. Master Councilor (Elect) * PLEASE PRINT NEATLY* Chapter Name & Location: _______________________________________________ NAME: ____________________________ TELEPHONE # :______________________ ADDRESS: ________________CITY: __________________ ZIP CODE: ___________ BEGINNING DATE OF TERM: ___________ ENDING DATE OF TERM: ___________ (if exact date is not known, please approximate) APPROVED BY: _________________________________________________ DATE: _______________ Print & Signature of Chapter Chairman _________________________________________________ DATE: _______________ Print & Signature of Chapter Advisor Enclosures: 2014 Missouri DeMolay Leadership Summit 128 PAST MASTER COUNCILOR’S MERITORIOUS SERVICE AWARD LETTER OF COMPLETION / SUPPLEMENTARY FORM Executive Officer: DATE: _________________________ INSTRUCTIONS: At the close of his term, the Master Councilor must submit a letter to the Executive Officer, or the person designated to administer this program, summarizing his term and explaining the items listed previously. In the letter, he must analyze his program, explaining the results of each activity and any changes that were made. The final letter must contain a statement of confirmation from the Chapter Advisor and must be sent within 10 days of the end of the Master Councilor’s term. * PLEASE PRINT NEATLY* Chapter Name & Location: _______________________________________________ NAME: __________________________TELEPHONE #: ________________________ ADDRESS: _____________________ CITY: _____________ ZIP CODE: __________ BEGINNING DATE OF TERM: __________ ENDING DATE OF TERM: ____________ This letter is to inform you that I meet all the requirements to qualify for the Past Master Councilor’s Meritorious Service Award. The following information is an explanation of my activities during my term. I PERFORMED FROM MEMORY (without using written notes or book) Opened meetings Closed meetings Date(s) of Initiatory Degree Date(s) of DeMolay Degree Number of Candidates Number of meetings ________________ ________________ WE HELD DEGREES AS STATED BELOW: ___________ ___________ ____________ ___________ ___________ ____________ ___________ ___________ ____________ 2014 Missouri DeMolay Leadership Summit 129 WE HELD THE FOLLOWING ACTIVITIES Attach detailed summary of each, (how many attended, description of event, outcome of event and reason for outcome). Social: ________________________________________________________________ Civic: ___________________________________________________________ Fund Raising: ________________________________________________________________ Masonic Service: _________________________________________________________ Athletic: ________________________________________________________________ WE OBSERVED THE FOLLOWING OBLIGATORY DAYS Attach detailed summary of each, (How many attended, description of event, outcome of event and reason for outcome). OBLIGATORY DAY Frank S. Land Day Day of Comfort Patriots Day Devotional Day Parents Day Government Day Educational Day Other Pertinent Information: DATE MEMBERS ATTENDED __________ _____________________ __________ _____________________ __________ _____________________ __________ _____________________ __________ _____________________ __________ __________ _____________________ _____________________ SIGNATURE OF DEMOLAY: ______________________________DATE: ______________ APPROVED BY: __________________________________________DATE: ______________________ Print & Signature of Chapter Chairman _________________________________________ DATE: ______________________ Print & Signature of Chapter Advisor Enclosures: 2014 Missouri DeMolay Leadership Summit 130 DeMolay and Its Organization 1) The DeMolay Chapter a) Structure b) Function and power i) A Chapter and its members are the foundation of DeMolay. ii) A Chapter and its officers are charged with involving their members through participation in: (1) Activities (2) Projects (3) Committees c) Organization i) A Chapter is composed of 21 officers of whom the Master Councilor is the presiding officer ii) A Chapter has committees which plan events and involve the members in activities. Committees required by ISC statutes are: (1) Sickness (2) Entertainment (3) Auditing (4) Finance (5) Membership iii) Other Chapter committees may include: (1) Fund Raising (2) Phone List (3) Transportation (4) Masonic Relations (5) Awards (6) Publications & Public Relations 2) The Advisory Council a) Function and Power i) To advise the Chapter and Officers on their responsibilities to DeMolay ii) To guide the Chapter and assist where Adult Leadership is needed b) Organization i) The Advisory Council is composed of Master Masons, Senior DeMolays and those otherwise approved by the Executive Officer of the Jurisdiction ii) The Chairman is the “President” of the Advisory Council iii) The Chapter Advisor acts as the liaison between the Chapter and the Advisory Council 2014 Missouri DeMolay Leadership Summit 131 3) The Executive Officer a) The official representative of the ISC, who has sole authority for DeMolay matters in his jurisdiction i) He may exercise such authority as may be necessary for the good of the order, provided it is not prohibited by the statutes, the Supreme Council or the Grand Master ii) Appoints Advisors who serve at his pleasure; and who may be recommended by the sponsoring body iii) Oversees jurisdictional activities. Responsible for general promotion of DeMolay within his jurisdiction iv) Organizes a Staff (1) District Deputies, Governors and/or Administrative Assistants as desired (2) Delegates responsibilities to staff (3) Staff usually works directly with Chapters and Advisors 4) International DeMolay Congress a) Usually meets immediately prior to the ISC Annual Session b) Chaired by the International Master Councilor with the assistance of the International Congress Secretary c) Composed of two delegates from each Jurisdiction (usually Jurisdictional Officers) d) Organized into various committees that meet and develop recommendations for consideration by the comparable ISC committee e) The International Master Councilor and the International Congress Secretary are elected by the delegates 5) The International Supreme Council Headquarters-­‐ The DeMolay Service and Leadership Center-­‐ Kansas City, Missouri a) Purposes and Functions i) Administrative agent of the ISC-­‐ Processes Form 10’s, Charters new Chapters and sells supplies ii) Central Office of Record-­‐ Maintains files on Active Members, Advisors, Honorary Members, Senior DeMolays, Chapters, etc. iii) Agency for Services-­‐ Promotes membership and activities programs; publicizes DeMolay to the general public iv) Source of Unification-­‐ Coordinating the common efforts for all the Chapters in all Jurisdictions b) Grand Secretary. Has control and responsibility for the general offices subject to the supervision of the Grand Master or the Executive Committee when in session 2014 Missouri DeMolay Leadership Summit 132 c) Executive Secretary. Is a full-­‐time salaried employee of the Supreme Council, responsible for the management and administration of the Headquarters Offices’ and Staff d) Departments i) Accounting. Handles queries on financial statements, budget queries, and other finance or accounting matters ii) Program Operations. Handles leadership conferences, Leadership Correspondence Course, Honors programs, Awards programs, Conclave information, Congress information, Chevalier Courts, Legion of Honor Preceptories, Mothers’ Clubs, Parents’ Clubs and DeMolay Clubs iii) Administration Operations. Handles annual reports, Advisory Council certifications, Form 10’s, new Chapter documentation, Data center operations, Production and Mailings iv) Jewelry and Regalia. Handles merchandise orders, problems or complaints with orders, new item ideas and price queries v) Executive. Handles applications for student financial assistance, queries on scholarship grants, ISC session information, queries on policy or operational matters, administrative assistance for Supreme Council Members and Hotline matters 6) The International Supreme Council of the Order of DeMolay a) Structure b) Functions and Powers i) Supreme authority in all matters pertaining to the governing of the Order of DeMolay ii) Exercises such power and performs such acts as may be deemed proper and necessary to carry out the full purpose and intent of the Order c) Organization-­‐ Composed of outstanding Masons from all over the world i) Officers (1) Six elective (Grand Master, Deputy Grand Master, Grand Senior Councilor, Grand Junior Councilor, Grand Treasurer and Grand Secretary) (2) Eighteen appointive ii) It is composed of Active Members, Emeriti Members, Honorary Members and Deputies, each of whom must be and remain in good standing as a Master Mason, and be a minimum of 30 years of age iii) Meetings: Annual Sessions are held every year, usually in April, at various locations around the Country. Supreme Council Session is held in Kansas City, every year ending in “9” 2014 Missouri DeMolay Leadership Summit 133 iv) Executive Committee: When Supreme Council is not in session, the Executive Committee has the power to transact any and all business of the Supreme Council, except those matters reserved for Supreme Council attention 2014 Missouri DeMolay Leadership Summit 134 Chapter Officer Responsibilities Each of the officers in a DeMolay Chapter has specific responsibilities to meet in order to help the Chapter run efficiently and smoothly. Some of these duties are outlined in the ISC Statutes, some are suggested in the DeMolay Leader's Resource Guide, and others have developed over time as reasonable duties for particular offices. The Master Councilor 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. Shows enthusiasm and dedication; is democratic. Recognizes people's accomplishments. Strives for excellence -­‐ his and the Chapter members'. Realizes every member is unique. Has committees running the Chapter while he oversees. Sets goals for himself and the Chapter. Realizes that communication is essential to success. Provides for observance of Obligatory Days. Must relate to DeMolays, Advisors, Masons, Jobies, and Rainbow. Must motivate others. Has a commitment to good Ritual. Provides a term plan and budget. Represents his Chapter at official functions. Provides a complete agenda for meetings. Meets with Councilors and Chapter Dad regularly. Reports to the Advisory Council monthly. Oversees the Scribe's efficiency. Is responsible for compliance with ISC Statutes. Sees that all reports and remittances to the Supreme Council and Jurisdiction are made at the time required. Shall see that both degrees are held at least once during his term. Shall preside at the Chapter meetings. May call a special meeting of the Chapter, and must do so if requested under provision of Article 23 of the Statutes. Shall appoint Chapter officers, based on interests and needs. 2014 Missouri DeMolay Leadership Summit 135 24. 25. Shall appoint Standing Committees (Sick, Entertainment, Auditing, Finance, and Membership), petition visitation committees, and special committees in accordance with Article 24 of the Statutes. Shall perform all other duties appropriate to his office and those assigned to him by the Statutes, the Chapter By-­‐laws, the Supreme Council, or the Executive Officer. The Senior Councilor 1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Must be ready to step into the Master Councilor's chair if needed. Is the M.C.'s right hand man. Gives support to the M.C. Oversees committees assigned to him (usually 1/2 of them). Is usually responsible for fund raising activities. Is responsible for the Chapter of the Year program for his Chapter in some Jurisdictions. Should attend or have previously attended the MDLC. Is preparing for his term as M.C. -­‐ planning the term and budget, deciding on possible officers to appoint, planning the installation, preparing to apply for the PMC-­‐MSA. Is ritually prepared to be M.C. Is usually responsible for the DeMolay Degree supervision. The Junior Councilor 1. 2. 3. 4. 5. 6. Oversees the Big Brother Program. Can assist in coaching new members in their obligations. Records progress of each new member's proficiency. Is usually Membership Chairman for the Chapter to build the Chapter for the future when he will be M.C. Oversees committees assigned to him (usually 1/2 of them). Supports M.C., S.C. and Chapter activities. Is usually responsible for the Initiatory Degree supervision. 1.
2.
Must be accurate, dependable, and a self-­‐starter. Appointed by the Advisory Council for one full year. The Scribe 2014 Missouri DeMolay Leadership Summit 136 3.
4.
5.
6.
7.
8.
9.
10.
11. 12. 13. 14. 15. 16. 17. 18. 19. 20. Keeps all meeting minutes, Chapter records, and financial information. Reports new members to the ISC and Jurisdiction (Form 10). Reports Chapter officer changes (Form 11). Prepares Senior DeMolay Certificate documentation. Receives Chapter mail, communications. Prepares Chapter roster and changes. Keeps accurate inventory of Chapter property on file, and renews once a year for insurance reasons. Collects Chapter income and initiation fees (providing receipts), records it, then transfers to Treasurer (receiving receipt from him). Pays Chapter bills after the Chapter votes -­‐ either he or the Treasurer may write out the check). Possession of the Chapter seal. Maintains a supply of Chapter materials, letterhead and envelopes, paper, obligation cards, stamps, etc. Prepares ballot materials (paper, pencils). Keeps original of the Chapter By-­‐laws. Orders supplies and awards. At the expiration of his term, delivers all books, papers, money and other property of the Chapter to his successor, or to another person designated by the Advisory Council. Gives notices of meetings as provided by the Statutes or Chapter Bylaw. Sends notices of the dates for Obligatory Days. Shall perform all other duties appropriate to his office and those assigned to him by the Statutes, the Chapter By-­‐laws, the Supreme Council, the Executive Officer, or the advisory council. The Treasurer 1. 2. 3. 4. Keeps accurate account of receipts and payments, providing a receipt to the Scribe for all money received. Keeps balance of Chapter funds and accounts. Prepares checks, or numbered vouchers authorizing the Scribe to prepare the checks for payment of bills. Makes monthly report to the Advisory Council of all Chapter funds. 2014 Missouri DeMolay Leadership Summit 137 5. 6. 7. 8. 9. Keeps records of budget expenditures and announces variances. Prepares signature cards for the bank accounts when changes occur. Elected by the Chapter to serve one full year, from January 1 through December 31. Prepares a report of his year at the end of the year. Shall perform all other duties appropriate to his office and those assigned to him by the Statutes, the Chapter By-­‐laws, the Supreme Council, or the Executive Officer. The Senior Deacon 1.
2.
3.
4.
Is appointed by the M.C. Escorts candidates through the initiation. Conducts proficiency examinations in open Chapter. Receives Word of the Day from the Chapter Advisor. The Junior Deacon 1. 2. Is appointed by the M.C. Assists the Senior Deacon with his duties. 1. 3. Responsible for the set-­‐up and takedown of the Chapter equipment for meetings. Responsible for the proper storage of all Chapter equipment and regalia, keeping the storage area neat and orderly. Assist the Deacons in the ceremony of initiation. 1. 2. 3. 4. Assists the Sentinel in greeting visitors. Informs M.C. of all special guests. Is prepared to conduct and introduce visiting dignitaries. Is usually in charge of My Government Day. The Stewards 2. The Marshall The Sentinel 2014 Missouri DeMolay Leadership Summit 138 1. 2. 3. 4. 5. Is the official greeter of the Chapter. Should be one of the first to arrive at the Chapter meeting. Responsible for the Attendance Register, making sure all who are in attendance have signed it. Obtains the Word of the Day from the Chapter Advisor. Checks DeMolay membership cards as members sign the attendance register, giving them the Word of the Day as they enter the Chapter room. The Chaplain 1. 2. 3. Should be prepared to give non-­‐denominational prayers at Chapter functions other than meetings. Is usually responsible for planning the Devotional Day observance. Leads Chapter in prayer, gives invocations, benedictions, says grace at meal functions. The Standard Bearer 1. 2. 3. Usually, with the 7th Preceptor, prepares the Patriot's Day Observance. Is responsible for seeing that the flag is present at all functions. Leads the audience in the Pledge of Allegiance at special functions when requested by the M.C. The Almoner 1. 2. Under the direction of the M.C. or Advisory Council, the Almoner shall disburse charity funds of the Chapter, as secured by passing the box of fraternal assistance at meetings of the Chapter (or through other methods in the Chapter's By-­‐laws). The amounts received shall be applied first to the relief of a distressed worthy member, or the relatives of one. If there exists no such need, the funds may then be used to the relief of needy deserving people. Statutes, Article 22. Is usually responsible for the Day of Comfort observance. 2014 Missouri DeMolay Leadership Summit 139 3. Sends cards and cheers members who are ill. The Preceptors 1. 2.
3. Responsible for the set-­‐up and storage of pedestals. Usually responsible for corresponding activities of DeMolay Week. Assist the Deacons in collecting the Word of the Day and other passwords in large attendance functions. In General-­‐Officer's Duties 1. 2. 3. 4. 5. Each officer should be designated specific duties for set-­‐up and takedown. Usually the Junior Councilor or Senior Deacon is Chairman of the Big Brother program. Officers should be responsible for corresponding Obligatory Days, DeMolay Week activities, etc. Sentinel should be relieved by an advisor, Sr. DeMolay or other nonvoting member during balloting and elections. All officers must know and be able to recite all their parts in the Ritual, from memory and with emphasis for proper effect. 2014 Missouri DeMolay Leadership Summit 140 Chapter Procedures During this session, we will discuss many aspects of running a DeMolay Chapter. All these procedures are designed to assist the Chapters to have well planned and well run meetings, giving everyone a sense of pride in their DeMolay experience. 1. The Chapter Meeting A. Physical Set-­‐Up 1. Page ___ of Ritual of Secret Work 2. Should be properly set up before scheduled meeting time B. Quorum (_____ minimum) 1.
Needed to _____________________________ 2.
Advisor who is a ________________________ must be present. C. Set Agenda 1. Facilitate and speed the order of business 2. Order of Business (page ____ of __________) a. M.C. anticipate business to be brought up b. M. C. include this in meeting agenda c. Go through business in this order d. Business may not be limited to agenda 3. ______________ should have copy of agenda D. Start on time 1. Encourage promptness 2. Not starting hinders quick meetings 3. Image 4. ALWAYS, unless _____________ II. Scribe A. Minutes 1. 2. 3. 4. B. Forms 1. Member records 2. Form 10s 3. Others C. Be Prepared 2014 Missouri DeMolay Leadership Summit 141 III. IV. V. VI. VII. D. Follow Order of Business Committees A. 5 standing committees 1. 2. 3. 4. 5. B.
Other committees C.
Every committee should have ________ members and _______ advisor D. Plan events 1. Not at Chapter meetings 2. Meet regularly 3. Options formulated, then report with recommendations E. Execute the plan 1. After approval 2. Delegate tasks 3. Chairman helps others F. Reports to the Chapter 1. First -­‐ to get approval 2. Progress reports 3. Wrap-­‐up report after event Parliamentary Procedure A. Robert's Rules of Order 1. Unless otherwise stated in Statutes or By-­‐laws 2. Used to let everyone have voice, but majority rule B. Used to operate smooth and effective meeting Chapter By-­‐laws A. Conform to ISC Statutes (Appendix) 1. Should have constructive purpose 2. Be explicit B. Follow to the letter Obligations -­‐ memorize and prove up A. Must be done in open Chapter (page _____ of Ritual) 1. Needed to hold office 2. Needed to ballot on petitions 3. Needed to vote in Chapter B. Done to help you know and understand the obligations Balloting 2014 Missouri DeMolay Leadership Summit 142 A. Obligation card required B. Importance -­‐ Bring the right new members in D.
Masonic custom locally, or E.
Guidelines on page _____ of DeMolay Leader's Resource Guide VIII. Election of Officers A. ISC Statutes and Chapter By-­‐laws govern B. Very important to future of Chapter C. Not popularity contest D. J.C. should be elected as expected to then be S.C., then M.C. IX. Summary and questions 2014 Missouri DeMolay Leadership Summit 143 Installation Planning •
•
•
•
•
•
•
•
Learning and Leading Ritual Selecting Officers Preparing for the Installation and Reception The Installation, Step – by – Step Detailed Order of the Ceremony Master Councilor’s Remarks Sample Invitation Installation Checklist 2014 Missouri DeMolay Leadership Summit 144 Learning and Leading Ritual for Master Councilors Ritual is the aspect of DeMolay that sets it apart from other organizations and clubs and the Master Councilor leads the way. It should be the goal of every Master Councilor to have his portion of the Ritual memorized before the term begins. The Master Councilor can expect the members to have their part memorized only if he has set the example by having his part proficiently memorized. WHY? A. This is a requirement for the MSA: B. It turns out to be a really great idea; C. During the term, short term planning and execution consumes much of a Master Councilor's time and leaves only time to brush up the Ritual, not to be learning it from scratch. Utilize this helpful sequence 1. Obligations (both degrees) Anyone who is on the path to Master Councilor should regularly brush up and polish the obligations. It is hoped that you learned them proficiently and thoroughly when you first joined. By keeping them "ready to go," you lighten the memory load of both degrees. 2. Opening, Closing and Interpolation These are the staples of your Ritual diet. You will use these parts more than any others during your term. Learn them well. Practice and practice the sequences over and over until they become second nature. 3. Initiatory Degree If you have the obligation intact and proficient in your memory, there are only four generally brief sections of the Initiatory Degree. BE sure to be especially careful of the repeated patterns in describing the signs, grips and words. 4.*DeMolay Degree – Fourth Section This will be the biggest challenge. Don’t wait to get started on this. * Some people who have some savvy and experience at chapter management suggest that upcoming Master Councilors learn and present the Fourth Section as part of their term as Senior Councilor. This, coupled with a "step-­‐up" night later in the term (for opening and closing) makes the person who is rising to Master Councilor both more proficient and secure in all their work. 2014 Missouri DeMolay Leadership Summit 145 Selection of Your Officers Use the following progression and information to assist you in making your appointments in your corps of officers. Senior Councilor Junior Councilor Scribe The councilors are selected by the members and the scribe is appointed by the advisory council. The scribe need not be a Past Master Councilor. Since you need to work closely throughout the term, consult with these officers and your chapter advisor when making appointments. Senior Deacon Marshal Chaplain These offices should be filled by your best ritualists who are also the most reliable overall. Effective Openings and Closings at regular meetings and successful Initiatory Degrees will rest in a large measure on the efforts of these officers. Junior Steward Senior Steward Junior Deacon As you evaluate the ritualistic effectiveness and overall reliability of your members -­‐-­‐ these are the next to appoint. It will also be important to select members who are willing and able to take their responsibilities seriously and are comfortable with floor work. Standard Bearer Sentinel These are excellent first time parts for new members. Each office has unique requirements. Make sure that your Standard Bearer is fully informed as to flag protocol. Train the Sentinel on the way to greet and examine guests as well as when it is appropriate to sound an alarm. Almoner This position has little function in the current working structure of many chapters, but is a good first office for a new or younger member if you have plenty of other active members. Orator Some chapters choose not to appoint an orator, including this position with the "cast" of the DeMolay Degree. Preceptors If you have sufficient active membership to appoint preceptors separately, do so according to their ritualistic ability and character appropriateness to the part. When assigning 2014 Missouri DeMolay Leadership Summit 146 preceptors as doubled parts, all officers (except the Senior Deacon) should be willing to do a preceptor's part. Use common sense and again take individual character into account. Treasurer Selection of Your Officers Elected: Master Councilor ______________________ Senior Councilor ______________________ Junior Councilor ______________________ Scribe ______________________ Appointed Senior Deacon _______________________ Marshal _______________________ Chaplain _______________________ Junior Deacon _______________________ Senior Steward _______________________ Junior Steward _______________________ Standard Bearer _______________________ Sentinel _______________________ Almoner _______________________ Orator _______________________ 1st Preceptor _______________________ 2nd Preceptor _______________________ 3rd Preceptor _______________________ 4th Preceptor _______________________ 5th Preceptor _______________________ 6th Preceptor _______________________ 7th Preceptor _______________________ 2014 Missouri DeMolay Leadership Summit 147 Preparing for the Installation and Reception The name of the event is the “Installation of Officers”; not the “Installation of the Master Councilor” only. This is a chapter event and should be planned with the same kind of teamwork that makes any chapter truly successful. The Installation Date Ø The first item to be established in preparing for the installation is the date. Some chapters have a fixed schedule and this date may already be set and cleared with the lodge calendar. Others have nothing automatically in place. Ø When setting the date, it is important to check the school schedule(s) and community happenings as well as the lodge calendar and the district schedule. Therefore, once you have a date in mind that does not conflict with any school or community schedule, begin the process of clearing the date with o The Advisory Council o The Lodge calendar o The DeMolay Area and State calendar Ø There is no such thing as planning too far ahead. Do not wait until you present your term plan to check on the installation date. Please be encouraged to begin the process of setting the date as far in advance as you are capable. (Getting a tentative date set one year ahead of time is not out of the realm of possibility.) Installing Team Ø One of the most important keys to making the installation go smoothly is enlisting a competent installing team. Whatever your source Past Master Councilors, Area or State Officers), there are two major components that need to be carefully selected -­‐ the Installing Officer and the Installing Marshal. You need an Installing Officer who knows the whole part from memory and who had some experience at protocol. The Installing Marshal must be well versed in the Protocol for the Introduction of Distinguished Guests, one who works well on his feet, is comfortable getting people organized and who is sharp on his floor work. The Installing Senior Councilor, Junior Councilor, Chaplain, and Senior Deacon can be filled by any competent person who is willing to learn the part. Choose wisely. Ø The Installing Team should be secured at least two to three months in advance or more. You may choose to enlist the entire team yourself or may ask the Installing Officer to put together a team himself. 2014 Missouri DeMolay Leadership Summit 148 Invitations Ø The Installation of Officers is one of the few times the local chapter has the opportunity to "put its best foot forward" in the public arena. It is also a great time to introduce friends and family to DeMolay purposes and people. Ø Do take the time to create an adequate invitation and mail them in a timely manner. Sample invitations are included in the appendix. Photocopied invitations are just fine. It is more important to have an invitation that is informative, friendly and arrives in a timely manner than to have one that is expensive. Ø Every invitation should include the following: o Full Chapter Name o Organization Name o Nature of Gathering (Installation of Officers) o Date o Time o Place o Address o Written Directions and/or Map o Any Other Useful Information (Reception and/or Dance to follow) o Name of Master Councilor-­‐Elect o Phone Number or other contact information Ø Invitations should be mailed out at least four to six weeks in advance of the Installation. Ø Below is a prioritized list of those who might be included on a mailing list for invitation to the Installation of Officers: o Chapter members’ parents o Advisory Council & sponsoring body o Past Master Councilors & Chevaliers of the chapter o Other DeMolay Chapters o Masonic Bodies that meet in the same Lodge Hall (area) o Rainbow Assemblies and Job’s Daughters’ Bethels in your area o Area and State Officers and Staff in your area Ø The chapter should help with the names and addresses of these people and should bear the cost if this part of the mailing, at least. Ø The Master Councilor's family, friends, and friends of the family should also receive invitations. Printed Programs Ø A printed (or photocopied) program is a useful part of the "stuff" of an installation, but is not essential. No part of the ceremony refers to the program and most of the information included in the program is shared verbally at some time during the event. 2014 Missouri DeMolay Leadership Summit 149 Ø Should you choose to have a program, be sure to check and double check all of the information that you include. The correct spelling of names and the appropriate use of DeMolay and Masonic titles are usually the greatest problems. Flowers Ø There are two primary uses of flowers during the installation. Flowers for the “Flower Talk” (if used) and flowers worn by the Installing team, parents, sweethearts and others. Ø The expense for these flowers (within the usual and customary range) is to be born by the chapter. Ø Each Chapter may have their own custom for the use of corsages and boutonnieres. There is no need to go overboard here. Below is a list of those for whom a corsage or boutonniere could be provided by the chapter. o The Installing Team (6) o The Councilors’ Mothers (3) o The Chapter Sweetheart o The Mothers’/Parents’ Club Officers o The Advisory Council o The Servers at the Reception o Special Guests (i.e. Area or State Sweetheart) o Musicians o Other participants in the installation (i.e. chair attendants) o Family members of the Master Councilor Music Ø The use of music during an installation is an enhancement but not a requirement. Music fulfills two potential functions: o As background for procession, floor movements and as interludes o As solo presentation for special moments Ø An organist or pianist can be enlisted to play for the Installation. A soloist may provide an appropriate musical selection while the master councilor is at the altar after having been installed, or some other suitable place. Ø The use of recorded background music and recorded accompaniments for soloists can be effective if you have a sound system set up, tested and operated by someone who has practiced what they are doing. An installation is no time for experimentation. Ø All music shall be pre-­‐approved by the Chapter Advisor. 2014 Missouri DeMolay Leadership Summit 150 Appropriate Attire Ø The only appropriate attire for the officer to be installed is the uniform robe adopted by the DeMolay International. "That robe is for use by All officers in Open Ceremonies." (Monitor, page 4) Ø It is appropriate for the Master Councilor or the Councilors-­‐Elect to wear tux shirts, ties, and cummerbund/vest with their officers' robe. Ø The officers’ robes are worn in place of a sport coat or suit jacket. A sport coat or suit jacket is not to be worn under the robe. The proper attire with an officer's robe is a dress shirt and tie, dress slacks and dress shoes. Ø Installing Team members should wear a coat and tie, or a tux. Expenses -­‐ Budget Ø The installation of Officers is a chapter event and all "usual and customary" expenses related to the Installation are to be the responsibility of the chapter. The chapter needs to have a predetermined list of items and or amounts they are willing to pay for and clearly communicate this with the Master Councilor-­‐Elect and his family. Some chapters have an installation budget format and some make a fixed dollar amount available. In any case, it is important to have a clear understanding of "who is responsible for what cost" up front. Ø The Master Councilor is to be expected to make arrangements for no more than the chapter is willing to pay for. "Deep pockets" are not to be a prerequisite for the opportunity of serving as Master Councilor. The Reception Refreshments Ø The evening is about the Installation of Officers and the beginning of their term of office. The refreshments and the efforts toward the preparation of the same should not overshadow the purpose of the evening. Ø Basic party fare is always in order: a cake, coffee, punch, etc. is sufficient. Beyond that, it is up to the local customs and interests of the Mothers’ Club / Parents’ / reception committee just what will be served. Ø The work of preparing for the reception should be a team effort. It is not the responsibility of the Master Councilor's family, though they should be made welcome and encouraged to take part as they can and choose to be available. Ø The cost for all basic expenses involved in the reception are the responsibility of the chapter. These need to be clearly established and/or agreed upon ahead of time. Decorations (optional) 2014 Missouri DeMolay Leadership Summit 151 Ø Decorations for the reception are pleasant, but not essential. It would be up to the "team" in charge of the reception to make decisions and plans in reference to any decorations and to factor them into the overall budget. Always be sure to check the building rules and regulations. Entertainment (Optional) 2014 Missouri DeMolay Leadership Summit 152 The Installation, Step – By – Step Entrance of Installing Team The Installing Team enters, kneels for a moment of silent prayer at the altar, and takes their stations as described in the Monitor, page 37. Opening The Installing Team is to be informed ahead of time if someone other than the Installing Senior Deacon is to present the Flag at the Altar as well as if someone other than the Installing Senior Councilor is to open the Holy Bible. Entrance of Officers to be Installed The officers to be installed enter (Ritual, pages 83-­‐85) and proceed directly to the triangle (Monitor, page 105). Installation of Officers In order from Master Councilor to Preceptors, i.e. in descending orders of rank as per order of the Executive Officer of the Jurisdiction (Monitor, page 36) Master Councilor’s Remarks The Master Councilor should work from a set of written notes listing everyone he wishes to thank and any other comments. These remarks conclude with the introduction of the Councilors’ families. Introduction of Distinguished Guests The Protocol for the Introductions of Distinguished guests is to be followed as written. Presentations, Awards, Honors and Other Recognitions If there are presentations to be made to the Master Councilor, the people making those presentations need to be informed that the time to do so is "right after the Councilors introduce their families". The Chapter Advisor or other person should have chapter related items "Laid out and ready to go." All presentations should be prepared ahead of time, show appropriate honor to those involved, and be brief. Nine O’clock Interpolation Check the clock. This should be done as near 9 o'clock as possible without disturbing a particular ceremony or presentation. Remarks Specific people should be called upon for remarks (do not open the floor for remarks). Please use the following list as a guideline when preparing for your installation: 2014 Missouri DeMolay Leadership Summit 153 ü
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Sweethearts Representatives State Officers Masonic Representative(s), if appropriate Area Governor Ranking Elected State Officer (unless SMC is present) District Deputy Grand Master, Executive Officer State Master Councilor Most Worshipful Grand Master of the Grand Lodge of Missouri The Ceremony of Light “This ceremony is recommended as a public relations tool to be used on occasions where a brief ceremony which summarizes the basic teaching of DeMolay is required." (Monitor, page10) The ceremony of Light is not intended to be used at every Installation. If you have a full evening of presentations, special music, etc., it should not be added. Closing The Installing Officer calls upon the Installing Chaplain, a designated minister or other person for a prayer. In any case, there are three raps, lights are dimmed, and Active DeMolays are called to kneel. Chapter Officers Exit The Chapter Officers are to reform the triangle and retire as per the prescribed pattern, see Ritual, pages 88-­‐91 for instructions. The Installing Officer then calls upon the Installing Senior Deacon to "attend at the altar." The Installing Senior Deacon thus: o closes the Holy Bible o extinguishes the candles in the shield o removes the school books (which he places on the Installing Officer’s pedestal) Installing Team Exits 2014 Missouri DeMolay Leadership Summit 154 Installation Checklist Advance Planning for the Installation: □ Compile term plan (using PMC-­‐MSA checklist as guideline) (DLRG) □ Learn Ritual □ Set Date □ Enlist Installing Team □ Review Budget □ Appoint officers □ Present Term Plan for approval by Advisory Council □ Compile, Print & Mail Invitations □ Compile & Print Programs □ Order Flowers □ Check equipment and robes □ Arrange for Music (i.e. pianist/organist/soloist/tape) □ Arrange for pictures to be taken □ Arrangements for Reception □ Decorations □ Refreshments □ Entertainment □ Prepare printed copy of Term Plan for distribution 2014 Missouri DeMolay Leadership Summit 155 Before the Installation: □ Prepare Master Councilor's Remarks □ Set up chapter room with extra chairs for Installing Team □ All equipment in place □ All awards, etc. arranged on Scribe's desk □ Reserve Seats if necessary □ Officers arrive early □ Consult with Installing Team o Review Officers' names o Review Order of Ceremony o Inform Marshal of Distinguished Guests □ Distribute Flowers □ Flowers for Flower Talk easily accessible □ Pictures (What will you want pictures of?) After The Installation: □ Pictures □ Put equipment away □ Clean up thoroughly □ Write Thank You letters/cards □ News release and photo to local newspapers, etc. □ PMC-­‐MSA Letter of Intent □ Plan your work, then work your plan 2014 Missouri DeMolay Leadership Summit 156 Tips for a Successful Sweetheart Program 1) Reasons for a Sweetheart Program a) Promote DeMolay i) Works as a good prospect party ii) DeMolay -­‐ Rainbow -­‐ Job's Daughters relations iii) Great DeMolay activity b) Fund Raiser i) Program -­‐ Ad Book -­‐ profitable project ii) Ticket sales iii) Raffle possibilities c) Rewards d) Selecting the best possible Sweetheart to represent the Chapter at Conclave i) Stimulates: (1) Teamwork (2) Brotherhood (3) Leadership (4) Friendship (5) Fun (6) Enthusiasm (7) Cooperation (8) Responsibility 2) Planning a) Select Committee i) 3 minimum -­‐ 5 maximum members ii) Involve the younger as well as the older members and the current Chapter Sweetheart iii) Start planning 3 to 5 months before the activity b) Date and Time i) February or March -­‐ suggested months ii) Dance should be at least 3 hours, but no more than 4 hours long iii) 7:30 p.m. -­‐ 11:30 p.m. -­‐ suggested time c) Place i) Lodge Hall ii) Outside iii) School iv) Home v) Church vi) Boat 2014 Missouri DeMolay Leadership Summit 157 vii) Rented Hall viii) Other d) Letters to Candidates i) Send invitations to Assemblies and Bethels, requesting a candidate for Sweetheart. (Send out at least 15 invitations) ii) Enclose résumé and photograph form with return date and self-­‐addressed envelope with the invitation iii) Inform candidates of all rules, regulations, duties, talent, etc. iv) Include information regarding Conclave e) Program -­‐ Ad Book i) Select format -­‐ 5" X 8" or 8" X 10” ii) Send request form and order forms to: (1) Blue Lodges Scottish Rite Bodies (2) Eastern Star Chapters Shrine Bodies (3) DeMolay Chapters Other Masonic Groups (4) Rainbow Assemblies Parents (5) Job’s Daughters Bethels Local Businesses (6) York Rite Bodies Other iii) Include one complimentary ticket for the dance and coronation with the request and order forms iv) Make sure all ads are returned promptly to allow time for printing and assembly f) Tickets i) Include -­‐ Chapter's name, event, date, time, place, kind of entertainment and price of ticket ii) Price -­‐ suggested donation $2.50 iii) Amount -­‐ at least 1000 iv) Printing cost -­‐ no more than $10.00 v) Distribute tickets among Chapter members and Sweetheart candidatures g) Entertainment i) Live Band -­‐ approximate cost -­‐ $200.00 -­‐ $500.00 ii) Disc Jockey approximate cost -­‐ $125.00 -­‐ $250.00 iii) Stereo System -­‐ probably no cost h) Decorations, Favors, and Raffle i) Sweetheart Photograph Display Board ii) Other decorations -­‐ suggested $50.00 limit iii) Table gifts iv) Hold raffle for donated prizes i) Flowers i) Individual flowers for current Sweetheart, candidates, escorts, and Master of Ceremonies 2014 Missouri DeMolay Leadership Summit 158 ii) Bouquet for new Sweetheart and runner-­‐up iii) Flowers may be real or silk or other j) Tiara -­‐ (Sweetheart Crown) and Past Sweetheart Pin i) Tiara -­‐ suggested price limit -­‐ $20.00 ii) Past Sweetheart Pin -­‐ suggested price limit -­‐ $10.00 k) Refreshments i) Invite Mother's Club to help in providing and serving refreshments ii) Hold a catered meal iii) Serve snacks and drinks iv) Do not charge extra for refreshments if possible l) Master of Ceremonies and Escorts i) The Master of Ceremonies should be someone who will do an impressive job at introducing and announcing ii) Choose escorts in advance iii) Provide tuxedos for Master of Ceremonies and escorts m) Check and Re-­‐Check i) Confirm all arrangements and contracts ii) Notify involved persons of specific duties 3) Implementation a) Sweetheart Candidates i) Invite to all meetings and activities ii) Hold talent competition one month prior to the dance. iii) Vote for Sweetheart one meeting before the dance or the night of the dance iv) Make all Sweetheart candidates feel like the winner at all times. b) Set -­‐ Up i) Arrive plenty of time prior of dance to decorate, bring refreshments, flowers, etc. ii) Make sure the band or other entertainment has time to set-­‐up, and that proper electrical needs are met iii) Check entrances and decide where to place ticket table, keep other doors secure iv) Have first aid and fire protection equipment available c) The Dance i) Have tickets available at the door ii) Hand out Program Ad Book iii) Do not deter from schedule if possible d) Clean -­‐ Up i) Place should be in the same condition following the activity as it was beforehand ii) Report any damages or problems immediately 2014 Missouri DeMolay Leadership Summit 159 iii) Make sure all lights are out and doors are locked and keys returned following the activity 4) Follow -­‐ Up a) Agreements i) Make sure all contracts and arrangements have been met ii) Pay all bills promptly b) Report i) File a complete summary of the event in the Chapter's files ii) Give final report in Chapter meeting iii) Give credit where credit is due c) Send a Program Ad Book to everyone who contributed an Ad d) Send Thank-­‐You letters to anyone who helped in any way 5) Evaluation a) Continuing Process i) Evaluate all parts of the process throughout the planning, implementing, and follow-­‐up stages ii) Keep alternative plans to a minimum b) Success or ? i) Was the activity worthwhile? ii) Did the committee work well together? iii) Was the date and time alright? iv) Place – too big, too small, or O.K.? v) Sweetheart candidates -­‐ were there enough? vi) Program Ad Book -­‐ was it profitable? vii) Tickets -­‐ price O.K., information sufficient, quantity? viii) Entertainment -­‐ enjoyed by everyone, worth the money? ix) Decorations -­‐ were there enough or too many? x) Flowers -­‐ were they worth the expense? xi) Tiara and P.S. Pin -­‐ do the girls like them? xii) Refreshments – were they good, were there enough? xiii) Master of Ceremonies and escorts -­‐ were they impressive xiv) Were all agreements that were made, kept? 2014 Missouri DeMolay Leadership Summit 160 FAQ
2014 Missouri DeMolay Leadership Summit 161