May 26, 2016 Meeting Packet - Solterra Resort Community

Transcription

SOLTERRA RESORT
COMMUNITY
DEVELOPMENT DISTRICT
Agenda Package
Board of Supervisors
Meeting
Date & Time:
Thursday
May 26, 2016
10:00 am
Location:
Solterra Resort
Amenity Center
5200 Oakmount Blvd.
Davenport,Florida
Note: The Advanced Meeting Package is a working document and thus all materials
are considered DRAFTS prior to presentation and Board acceptance, approval or
adoption.
Solterra Resort
Community Development District
[X]
Development Planning and Financing Group
1060 Maitland Center Commons, Suite 340
[ ] 15310 Amberly Drive, Suite 175
Maitland, Florida 32751
Tampa, Florida 33647
321-263-0134
813-374-9105
May 19, 2016
Board of Supervisors
Solterra Resort
Dear Board Members:
The Regular Meeting of the Board of Supervisors of the Solterra Resort Community Development
District is scheduled to be held on Thursday, May 26, 2016 at 10:00 a.m. at the Solterra Resort
Amenities Center, 5200 Oakmont Boulevard, Davenport, Florida.
The advanced copy of the agenda for the meeting is attached, along with associated documentation for
your consideration. Any additional support material will be forwarded to you under separate cover or
distributed at the meeting.
The balance of the agenda is routine in nature and staff will present their reports at the meeting. If you
have any questions, please contact me.
Sincerely,
Patricia Comings-Thibault
District Manager
Cc:
District Attorney
District Engineer
DPFG
Page 1 of 1
District:
Date of Meeting:
Time:
Location:
SOLTERRA COMMUNITY DEVELOPMENT DISTRICT
Thursday, May 26, 2016
10:00 am
Solterra Resort Amenities Center
5200 Oakmont Boulevard
Davenport, Florida 33837
Dial-in Number: 712-775-7031
Guest Access Code: 109-516-380
Agenda
I.
Roll Call
II.
Audience Comments
III.
Vendor Reports
A.
Aquatic Systems
Exhibit 1
B.
DPFG Landscape Operations Report
Exhibit 2
C.
Amenity Manager Report
IV.
V.
Administrative Matters
A.
Approval of Minutes of the February 25, 2016 Meeting
Exhibit 3
B.
Acceptance of Unaudited April 2016 Financial Statements
Exhibit 4
C.
Presentation of the Polk County Supervisor of Elections Voter Count-4
Exhibit 5
D.
Ratification-Aquatic Systems – Waterway #8 & #9 - $95 Monthly
Exhibit 6
Business Matters
A.
Pool Contractor Proposals
 Churchills
 Whitbread Enterprises
 Tidy Pools
Exhibit 7
B.
Landscape Maintenance Contractors
 Yellowstone landscape
 Luke Brothers
 Floralawn
Exhibit 8
Exhibit 9
Exhibit 10
C.
Presentation of the Solterra Resort FY 2016-2017 Proposed Budget
Exhibit 11
D.
Consideration of Resolution 2016-02, Approving the Proposed
Budget& Setting the Public Hearing
Exhibit 12
E.
Consideration of Resolution 2016-03, Reimbursement Resolution
Exhibit 13
Page 1 of 2
Solterra Resort CDD
VI.
VII.
AGENDA
Staff Reports
A.
Manager
B.
Attorney
C.
Engineer
Supervisors Requests
VIII. Adjournment
Page 2 of 2
May 26, 2016
EXHIBIT 1
Solterra Resort CDD
Routine Scheduled - Monthly
5/13/2016
Patricia Thibault
1060 Maitland CTR COM/340
Maitland, Florida 32751
Alan Wilson, Assist Service Manager
Sanford Field Office
Solterra Resort CDD
1
Treatment in progress
Heavy growth of torpedo grass with some patches of cattails. 99% of cattails have been
treated. Trash accumulating near south end and west side of wetland.
2
Site looks good
Traces of cattails and torpedo grass. 95% of invasive a have been sprayed. Wetland is looking
very good. Swamp willow and cattails are dead and in the process of being removed. Trash
accumulating near edges of wetland.
5/13/2016
Solterra Resort CDD
3
Normal growth observed
All cattails are dead from September and October treatments. May take several
months for cattails to break down. Site looks good except for construction
debris/trash that is near drainage pipe.
4
Heavy growth of torpedo grass. Small patches of cattails. The majority of cattails
have been sprayed and are mostly dead. Trash starting to accumulate near the edges
of wetland.
5/13/2016
Solterra Resort CDD
5
Heavy growth of cattails. Traces of torpedo grass and primrose willow. Cattails will
continue to be managed until they are about 35% of total lake area.
6
Site looks good
99% of invasive weeds have been treated. Wetland looking very good.
Trash/Debris accumulating on lake edge.
5/13/2016
Solterra Resort CDD
7
Site looks good
Internal growth of pickerelweed and water lilies. 95% of invasive a have been
treated. Wetland looks very good.
8
Invasive grasses and cattails along lake edge. All were treated in April and results
could be seen on this visit. A retreat was performed to make sure all invasive
species were treated.
5/13/2016
Solterra Resort CDD
5/13/2016
9
Invasive grasses and cattails along lake edge. All were treated in April and results
could be seen on this visit. A retreat was performed to make sure all invasive
species were treated.
Overall steady progress is being made on all wetland sites. 90% of the invasive plant species have been treated and are under proper
management. Treatment results from sites 8 and 9 are visible and sites should look pristine in the next few months.
A fair amount of construction trash and debris is being found in and near wetland sites.
EXHIBIT 2
SOL TERRA
COMMUNITY DEVELOPMENT DISTRICT
MAY 2016
BOARD REVIEW
SUMMARY
Inspection date: May 12th, 2016
 Solterra resort continues to have issues with
Zoysia turf areas
 The prime areas under stress from the bipolaris
fungus are the corners of the front field by
clubhouse, roundabout, and near the parking
lot.
 The new mulch proposal was fulfilled.

SUMMARY CONTINUED
The recently added phase showed weeds in the
beds.
 There is also dry spots on the new phase that
will be hit when Millenium fertilizes the turf in
the next few weeks.
 The back field behind the pool where the
soccer goal is located is showing signs of
dryness. Millenium is closely monitoring.

MULCHING
TROUBLED ZOYSIA TURF
COMPLETED ACTIVITIES
The new mulch has been installed per the
approved proposal.
 Treatment for the Zoysia turf fungus is ongoing
and slowly improving.

MAY
GRADE
SHEET
Solterra still displays
room for improvement
MILLINENNIUM DOCUMENTATION
2016 ANNUAL SCHEDULE
ANNUAL SCHEDULE
EXHIBIT 3
1
2
3
4
MINUTES OF MEETING
SOLTERRA RESORT
COMMUNITY DEVELOPMENT DISTRICT
5
The Regular Meeting of the Board of Supervisors of the Solterra Resort Community
6
Development District was held on Thursday, February 25, 2016 at 10:00 a.m. at the Solterra Resort
7
Amenity Center, 5200 Oakmont Boulevard, Davenport, Florida.
8
9
FIRST ORDER OF BUSINESS - Roll Call
Ms. Comings-Thibault called the meeting to order.
10
11
12
13
14
Present and constituting a quorum were:
James Harvey
Greg Meath
Brad Walker
Troy Simpson
Board Supervisor, Chairman
Board Supervisor, Vice Chairman
Board Supervisor, Assistant Secretary
Board Supervisor, Assistant Secretary
15
16
17
18
19
20
Also present were:
Jere Earlywine
Tonja Stewart
Alan Wright
Reagan Neel
District Manager
District Counsel
District Engineer (via telephone)
DPFG Operations
Melrose Lifestyle Services
21
22
SECOND ORDER OF BUSINESS – Audience Comments
There being none, next item followed.
23
24
25
THIRD ORDER OF BUSINESS – Vendor Items
A.
Aquatics Systems Report – January 2016
Mr. Wright presented the Aquatics Systems Report for January 2016 and asked for comments or
26
questions.
27
28
29
30
31
32
Discussion ensued. M r. Harvey requested new pond proposals for Phase 2 ponds for next
meeting.
B.
Operations Report – February 2016
Mr. Wright presented the Operations Report for February 2016 and asked for comments or
questions.
Discussion ensued.
33
34
35
FOURTH ORDER OF BUSINESS – Administrative Items
A.
Approval of Minutes of the November 23, 2015 Meeting
Ms. Comings-Thibault presented the minutes of the November 23, 2015 meeting, and asked for
36
comments, questions or corrections.
37
38
39
40
41
42
On a MOTION by Mr. Harvey, SECONDED by Mr. Simpson, WITH ALL IN FAVOR, the Board
approved the minutes of the Board of Supervisors meeting held on November 23, 2015 for the Solterra
Resort Community Development District.
43
comments or questions.
B.
Acceptance of the Unaudited January 2016 Financial Statements
Ms. Comings-Thibault presented the Unaudited January 2016 Financial Statements and asked for
Solterra Resort
Regular Board Meeting
1
February 25, 2016
Page 2 of 3
Mr. Harvey had a question about on-roll assessment collections.
2
3
4
5
6
7
8
accepted the Unaudited January 2016 Financial Statements for the Solterra Resort Community
Development District.
9
questions.
FIFTH ORDER OF BUSINESS – Business Matters
A.
Ratification of Property Appraiser Agreement
Ms. Comings-Thibault presented the Property Appraiser Agreement and asked for comments or
10
11
12
13
14
ratified the Property Appraiser Agreement for the Solterra Resort Community Development District.
15
comments or questions.
16
17
18
19
approved the Amenity Center Expansion and Easement Agreement in substantial form subject to District
Counsel and Chairman sign off for the Solterra Resort Community Development District.
20
21
B.
Acceptance of the Amenity Center Expansion and Easement Agreement
Mr. Earlywine presented the Amenity Center Expansion and Easement Agreement and asked for
C.
Acceptance of Café Operation Agreement
Mr. Earlywine presented the Café Operation Agreement and asked for comments or
22
questions.
23
24
25
26
27
28
accepted the Café Operation Agreement in substantial form subject to District Counsel and Chairman sign
off for the Solterra Resort Community Development District.
29
asked for comments or questions.
30
D.
Consideration of Millennium Proposal – Solterra Blvd. Phase 2 $48,780
Ms. Comings-Thibault presented the Millennium Proposal – Solterra Blvd. Phase 2 - $48,780 and
Discussion ensued.
31
32
33
34
35
On a MOTION by Mr. Harvey, SECONDED by Mr. Walker, WITH ALL IN FAVOR, the Board
approved the Millennium Proposal – Solterra Blvd. Phase 2 for $48,780 when appropriate, terminate
when contract is up in September 2016 and then send out RFPs at that time for the Solterra Resort
Community Development District.
36
37
38
SIXTH ORDER OF BUSINESS – Staff Reports
A.
Manager
39
40
B.
Attorney
41
42
C.
Engineer
Ms. Stewart gave an update on the maintenance on the waterslides and a start time of early May
43
was agreed upon.
Solterra Resort
Regular Board Meeting
1
2
February 25, 2016
Page 3 of 3
Also, storm sewer system is stable at this point and recommended inspection on an annual basis,
moving to once every five years after everything is in good shape.
3
4
D.
Amenity Manager
Ms. Neel presented the Amenity Manager’s Report and asked for comments and questions.
5
Discussion ensued.
6
7
SEVENTH ORDER OF BUSINESS – Public Comments
There being none, the next item followed.
8
9
10
11
EIGHTH ORDER OF BUSINESS – Supervisor Requests
NINTH ORDER OF BUSINESS – Adjournment
12
13
14
On a MOTION by Mr. Simpson, SECONDED by Mr. Meath, WITH ALL IN FAVOR, the Board
adjourned the meeting for the Solterra Resort Community Development District.
15
16
17
*Each person who decides to appeal any decision made by the Board with respect to any matter
considered at the meeting is advised that person may need to ensure that a verbatim record of the
proceedings is made, including the testimony and evidence upon which such appeal is to be based.
18
19
20
21
22
23
24
25
26
Meeting minutes were approved at a meeting by vote of the Board of Supervisors at a publicly noticed
meeting held on ________________________.
Signature
Printed Name
Title: □ Secretary
Signature
□ Assistant Secretary
Printed Name
Title: □ Chairman
□Vice Chairman
EXHIBIT 4
Solterra Resort
Financial Statements
(Unaudited)
Period Ending
April 30, 2016
Solterra Resort CDD
Balance Sheet
April 30, 2016
GF
DEBT SVC
SERIES 2013
DEBT SVC
SERIES 2014
CAPITAL
PROJECTS
$
$
$
TOTAL
ASSETS:
CASH - Operating Account
CASH - Debit Card
INVESTMENTS:
REVENUE
RESERVE
2013 ACQ./CONSTRUCTION
2014 ACQ./CONSTRUCTION
ACCOUNTS RECEIVABLE
ASSESSEMENTS RECEIVABLE-ON ROLL
DEPOSITS -UTILITIES
PREPAID ITEMS
DUE FROM OTHER FUNDS
DUE FROM GEN FUND
TOTAL ASSETS
$
$
177,083
700
2,609
13,023
2,780
196,195
$
438,947
346,791
11,593
7
797,339
$
108,602
129,372
1,028
27,029
1
266,031
$
8,985
19
6
2,909
11,919
$
$
186,068
700
547,549
476,163
19
6
5,518
25,645
2,780
27,029
8
1,271,484
LIABILITIES:
ACCOUNTS PAYABLE
DUE TO DEVELOPER
DUE TO OTHER FUNDS
DEFERRED REVENUE (ON ROLL )
$
16,018
8
13,023
$
3,870
27,029
11,593
$
5,012
1,028
$
8,978
300
2,609
-
$
24,995
9,182
29,646
25,645
FUND BALANCE:
NONSPENDABLE:
PREPAID AND DEPOSITS
RESTRICTED FOR:
DEBT SERVICE
CAPITAL PROJECTS
ASSIGNED:
UNASSIGNED:
TOTAL LIABILITIES & FUND BALANCE
$
2,780
-
-
-
2,780
-
754,846
-
259,991
-
32
1,014,837
32
164,366
-
-
-
164,366
196,195
$
797,339
Page 2 of 12
$
266,031
$
11,919
$
1,271,484
Solterra Resort CDD
General Fund
Statement of Revenue, Expenditures And Changes in Fund Balance
For The Period Starting October 1, 2015 and Ending April 30, 2016
FY2016
ADOPTED
BUDGET
BUDGET
YEAR-TO-DATE
FAVORABLE
(UNFAVORABLE)
VARIANCE
ACTUAL
YEAR-TO-DATE
REVENUE
SPECIAL ASSESSMENTS - ON ROLL
ASSESSMENTS OFF ROLLINTEREST
ASSESSMENT DISCOUNT
TOTAL REVENUE
$
660,202
(26,408)
a)
613,988
-
a)
$
343,560
173,634
84
-
a)
$
(270,428)
173,634
84
-
633,794
573,007
613,988
517,278
(96,710)
DISTRICT MANAGEMENT
CONSTRUCTION ACCOUNTING SERVICE
MASS MAILING & PRINTING
LEGAL ADVERTISING
BANK FEES
REGULATORY AND PERMIT FEES
PROPERTY TAXES
PROPERTY APPR FEE
AUDITING SERVICES
DISTRICT ENGINEER
DISTRICT ENGINEER - Evaluation Rpts
LEGAL SERVICES
COUNTY ASSESSMENT COLLECTION FEE
WEB SITE SETUP & ADMINISTRATION
32,000
1,500
1,800
275
175
1,600
3,225
10,000
25,000
19,806
1,995
18,667
875
1,050
160
175
1,600
5,833
14,583
1,164
8,000
5,000
186
78
130
175
1,620
7,706
3,492
4,184
818
10,667
(5,000)
689
972
30
(20)
(7,706)
2,341
10,399
346
TOTAL GENERAL ADMINISTRATIVE
97,376
44,108
31,389
12,719
INSURANCE:
GENERAL, PROPERTY & P OFFICIALS LIABILITY INSURANCE
TOTAL INSURANCE
28,105
28,105
28,105
28,105
20,532
20,532
7,573
7,573
DEBT SERVICE ADMINISTRATION:
ARBITRAGE REPORTING
BOND AMORTIZATION SCHEDULE FEE
DISSEMINATING AGENT
TRUSTEE FEES - DS2013
TRUSTEE FEES - DS2014
TOTAL DEBT SERVICE ADMINISTRATION
1,400
500
6,000
3,771
11,671
6,000
3,771
9,771
6,000
3,771
3,771
13,543
(3,771)
(3,771)
31,000
68,400
15,225
16,500
131,125
18,083
39,900
8,881
9,625
76,490
17,796
45,552
12,487
22,813
98,649
287
(5,652)
(3,606)
(13,188)
(22,159)
EXPENDITURES
GENERAL ADMINISTRATIVE:
UTILITIES:
UTILITIES - ELECTRICITY
UTILITIES - STREET LIGHTS
UTILITIES - WATER
RECLAIMED WATER (Common Area Plus Amenity)
TOTAL UTILITIES
Page 3 of 12
Solterra Resort CDD
General Fund
FY2016
ADOPTED
BUDGET
BUDGET
YEAR-TO-DATE
ACTUAL
YEAR-TO-DATE
FAVORABLE
(UNFAVORABLE)
VARIANCE
SECURITY:
SECURITY SYSTEM (Remote Guard Sys Gate & Users Fee)
SECURITY - POOL & AMENITY CENTER (CCTV & Burglar Alarm)
SECURITY - PER RESIDENCE CHARGE
GATE MAINTENANCE & REPAIR
TOTAL SECURITY
9,936
9,612
9,600
2,500
31,648
5,796
5,607
5,600
1,458
18,461
7,652
7,209
6,290
6,289
27,440
(1,856)
(1,602)
(690)
(4,831)
(8,979)
CLUBHOUSE/AMENITY ADMINISTRATION:
AMENITY MANAGEMENT - MELROSE (30 hours per week)
CLUBHOUSE FACILITY MAINTENANCE (Cleaning , Handyman &repair)
CLUBHOUSE OFFICE SUPPLIES
CLUBHOUSE TELEPHONE & INTERNET
PEST CONTROL & TERMITE BOND
POOL LIFEGUARDS
COFFEE, WATER & VENDING SERVICES
TOTAL CLUBHOUSE/AMENITY ADMINISTRATION
52,252
24,560
1,500
1,140
39,000
2,000
120,452
30,481
14,327
875
665
22,750
1,167
70,264
30,480
19,730
1,862
757
665
18,285
4,398
76,177
0
(5,403)
(987)
(757)
4,465
(3,231)
(5,913)
3,000
5,000
5,870
7,500
21,370
1,750
2,917
3,424
4,375
12,466
-
9,000
128,780
10,000
5,500
9,000
5,000
167,280
5,250
75,122
5,833
3,208
5,250
2,917
97,580
5,345
31,890
4,145
1,350
6,607
49,337
(95)
43,232
1,688
1,858
(1,357)
2,917
48,243
23,400
3,500
261
2,815
710
3,080
33,766
13,650
2,042
261
1,642
414
1,797
19,806
13,050
2,371
1,952
1,338
1,944
20,655
600
(330)
261
1,642
(1,952)
(924)
(147)
(849)
-
-
19,400
1,483
20,883
(19,400)
(1,483)
(20,883)
642,794
377,050
358,605
18,445
MITIGATION RESTORATION:
SEMI-ANN VEG MONITORING - WESTERN/EASTERN
HERBICIDE - WESTERN & EASTERN
SAND SKINK MONITORING AND REPT - WESTERN /EASTERN
ANNUAL REPORT
TOTAL MITIGATION RESTORATION
LANDSCAPE/PROPERTY MAINTENANCE:
POND MAINTENANCE - CONTRACT
LANDSCAPE MAINTENANCE - CONTRACT
LANDSCAPE MISCELLANEOUS
LANDSCAPE ANNUAL & MULCH REPLACEMENT
IRRIGATION REPAIRS & MAINTENANCE
MISCELLANEOUS - CONTINGENCY
TOTAL LANDSCAPE/PROPERTY MAINTENANCE
1,750
2,917
3,424
4,375
12,466
FACILITY MAINTENANCE:
POOL SERVICE - CONTRACT
POOL MAINTENANCE & REPAIR
PERMITS - POOL & SPA
SLIDE MAINTENANCE CONTRACT
SIGNAGE
ATHLETIC FACILITIES MAINT. & FITNESS EQUIP REPAIR
MISCELLANEOUS - CONTINGENCY - FIELD
TOTAL FACILITY MAINTENANCE
CAPITAL IMPROVEMENTS
ROAD REPAIRS
SIDEWALK REPAIRS
TOTAL CAPITAL IMPROVEMENTS
TOTAL EXPENDITURES
EXCESS REVENUE OVER (UNDER) EXPENDITURES
(9,000)
236,938
158,673
(78,265)
NET CHANGE IN FUND BALANCE
(9,000)
236,938
158,673
(78,265)
FUND BALANCE - BEGINNING
15,081
15,081
8,473
(6,608)
FUND BALANCE - ENDING
$
6,081
Page 4 of 12
# $
252,019
$
167,146
$
(84,873)
Solterra Resort CDD
DS Series 2013
FY 2016
ADOPTED
BUDGET
BUDGET
YEAR-TO-DATE
FAVORABLE
(UNFAVORABLE)
VARIANCE
ACTUAL
YEAR-TO-DATE
REVENUE
ASSESSMENTS ON-ROLL (Net )
ASSESSMENTS OFF-ROLL
INTEREST - INVESTMENT
DISCOUNTS
TOTAL REVENUE
$
EXPENDITURES
COUNTY ASSESSMENT COLLECTION FEES
INTEREST EXPENSE (Nov 2015)
INTEREST EXPENSE (May 2016)
PRINCIPAL
TOTAL EXPENDITURES
317,426
144,961
462,388
a)
$
$
317,426
51,886
369,313
a)
$
305,833
93,120
23
398,977
a)
$
(11,593)
41,234
23
29,664
199,594
197,644
60,000
457,238
199,594
60,000
259,594
199,594
60,000
259,594
0
0
1
5,150
109,718
139,383
29,665
INTERFUND TRANSFER-IN
INTERFUND TRANSFER-OUT
TOTAL OTHER FINANCING SOURCES (USES)
-
-
-
-
130,191
130,191
5,150
-
624,655
605,915
OTHER FINANCING SOURCES (USES)
$
$
109,718
(9,191)
(9,191)
$
754,846
9,191
9,191
$
635,580
a) Assessment budget reported at gross, year-to-date budget adjusted to net and actual collections reported at net pending the receipt of County's discount and
collection fees information.
Page 5 of 12
Solterra Resort CDD
DS Series 2014
FY 2016
ADOPTED
BUDGET
BUDGET
YEAR-TO-DATE
ACTUAL
YEAR-TO-DATE
FAVORABLE
(UNFAVORABLE)
VARIANCE
$
$
$
REVENUE
ASSESSMENTS ON-ROLL (Net )
$
28,148
28,148
27,120
(1,028)
ASSESSMENTS OFF-ROLL
230,596
101,152
103,498
2,346
FUND BALANCE FORWARD
INTEREST - INVESTMENT
TOTAL REVENUE
184,472
443,216
129,300
4
130,622
4
1,322
199,519
85,000
98,698
60,000
443,217
100,822
85,000
100,822
100,822
85,000
185,822
-
28,478
(55,200)
(83,678)
-
9,179
(3)
9,176
(9,179)
3
(9,176)
28,478
(46,024)
(74,502)
184,472
306,015
121,543
EXPENDITURES
INTEREST EXPENSE ( Nov 2015 & May 2016 )
PRINCIPAL EXPENSE ( Nov 2015 )
INTEREST EXPENSE (Nov 2016)
PRINCIPAL EXPENSE ( Nov 2016)
TOTAL EXPENDITURES
(1)
(1)
184,472
FUND BALANCE APPROPRIATED
(184,472)
$
(2)
$
212,950
$
259,991
$
(36,637)
Solterra Resort CDD
Capital Projects
ACTUAL
YEAR-TO-DATE
REVENUE
DEVELOPER CONTRIBUTIONS (AK OAKMONT)
INTEREST-INVESTMENT
TOTAL REVENUE
$
EXPENDITURES
CONSTRUCTION-IN-PROGRESS
340,840
1
340,841
343,441
343,441
TOTAL EXPENDITURES
(2,600)
BOND PROCEEDS
15
15
(2,585)
2,617
$
Page 7 of 12
32
Solterra Resort CDD
Cash Reconciliation (GF)
April 30, 2016
Balance Per Bank Statement
$
Less: Outstanding Checks
New BU
188,940.22
($2,872.24)
Adjusted Bank Balance
$
186,067.98
Beginning Bank Balance Per Books
$
189,448.15
Add: Cash Receipts
97,585.23
Less: Cash Disbursements
(100,965.40)
Balance Per Books
$
Page 8 of 12
186,067.98
SOLTERRA RESORT CDD
CHECK REGISTER
FY 2016
DATE
CK NO.
PAYEE
DESCRIPTION
DEPOSIT
DISBURSMT
EOY Balance 9-30-2015
10/01/2015
2155
BALANCE
13,795.49
Egis Insurance & Risk Advisors
Insurance - FY 2016
10/05/2015
Funds Transfer
Funds Transfer to DC
10/09/2015
Deposit
CF 2015-02- Developer funding
2,833.00
1,000.00
358,192.50
10,962.49
9,962.49
368,154.99
10/12/2015
2156
Hayes Pipe Supply, Inc.
Construction expenses
358,192.50
9,962.49
10/13/2015
2186
MILLENNIUM
Landscape Maint - Oct
5,315.00
4,647.49
10/13/2015
2187
PRESTIGE POOL CARE
Pool Maint - Nov
1,950.00
2,697.49
10/13/2015
2188
US BANK
Trustee Fees - Bond 2013
3,771.25
-1,073.76
10/13/2015
2189
WESTFIELD BANK, FSB
Insurance
2,097.12
-3,170.88
10/22/2015
2157
DUKE ENERGY
Electricity
4,682.30
-7,853.18
10/22/2015
2158
10/23/2015
POLK COUNTY UTILITIES
Water
Deposit
Kolter FY15 Assessments DS2014
10/26/2015
2159
Water
10/26/2015
ACH10262016
BankUnited
Wire Fee
Deposit
AK Oakm FY15 Assessments DS2013
Deposit
DR Horton FY15 Assessments DS2013
SOLTERRA RESORT CDD c/o US BANK
DS 2014
Deposit
O& M Assessment (1st Installment) AK Oakmo
10/27/2015
10/27/2015
10/27/2015
ACH10272015
10/28/2015
10/28/2015
ACH10282015
10/28/2015
10/28/2015
DS 2013
Deposit
Wired In (AK Oakmont LLC)
3,990.85
149,899.85
-11,844.03
138,055.82
134.86
137,920.96
25.00
137,895.96
134,922.52
272,818.48
46,502.64
319,321.12
149,899.85
94,474.05
169,421.27
263,895.32
211,381.71
3,870.33
52,513.61
56,383.94
Funds transfer
Funds Transfer to DC
425.38
55,958.56
10/28/2015
ACH10282015
BankUnited
Wire Fee
15.00
55,943.56
10/28/2015
ACH10282015
BankUnited
Wire Fee
15.00
55,928.56
10/28/2015
ACH10282015
BankUnited
Wire Fee
25.00
55,903.56
10/28/2015
ACH10282015
BankUnited
Wire FEe
25.00
55,878.56
10/29/2015
2160
PRESTIGE POOL CARE
Pool Maint - Oct
10/29/2015
Deposit
Park Square FY15 Assessments DS2013
20,289.95
73,923.51
10/30/2015
Deposit
Lennar FY15 Assessments DS2013
23,297.15
97,220.66
11/06/2015
11/09/2015
11/09/2015
11/09/2015
11/09/2015
11/09/2015
11/09/2015
11/09/2015
11/09/2015
11/09/2015
11/09/2015
11/09/2015
11/09/2015
11/09/2015
11/09/2015
11/09/2015
11/09/2015
11/09/2015
11/09/2015
11/09/2015
11/10/2015
11/10/2015
11/10/2015
11/12/2015
11/13/2015
11/13/2015
11/18/2015
11/18/2015
11/20/2015
11/20/2015
11/20/2015
11/24/2015
11/25/2015
11/25/2015
11/25/2015
12/01/2015
12/03/2015
12/04/2015
12/07/2015
2163
2164
2165
2166
2167
2168
2169
2170
2171
2172
2173
2174
2175
2176
2177
2178
2179
2180
2181
2182
2183
2184
2185
2190
2191
2192
2193
2194
2195
2196
2197
EOM Balance 10-31-2015
BANK UNITED
JERED R. WELCH
ADVANCED PEST RELATED SERVICES
AQUATIC SYSTEMS, INC
ATLAS PROFESSIONAL SERVICES, INC.
CRYSTAL SPRINGS
DPFG
DUKE ENERGY
E & A CLEANING, INC.
ENVERA
FLORIDA DEPT OF ECONOMIC OPPORTUNIT
HOPPING GREEN & SAMS
JOE G TEDDER, TAX COLLECTOR
MILLENNIUM
MILLENNIUM INC
STACY M. BUTTERFIELD, CLERK OF THE COURT
The Kearney Companies LLC - Constr
THE MELROSE MANAGEMENT PARTNERSHIP
WESTFIELD BANK, FSB
ACTION SECURITY, INC
DUKE ENERGY
DUKE ENERGY
DUKE ENERGY
ONSIGHT SIGNAGE & VISUAL SOLUTION
DUKE ENERGY
GARDNER GUTTERS, INC
BANK UNITED
E & A CLEANING
DUKE ENERGY
DPFG
BANK UNITED
2,245.00
53,633.56
831,448.99
748,023.82
97,220.66
Funds Transfer
Pressure Wash
Pest Control - Oct
Lake & Wetland Svcs - Oct
Web Site Hosting - Oct & Nov
Supplies
Construction Acctg Svcs
Electricity
CDD Cleaning
Gate Security
Annual Filing Fee - FY 2016
Legal Svcs - Aug
Property Tax Folio # 1228309.0000
Landscape Maint
Irrigation Repairs
Water
False Alarm (4th)
Pay App #1
Field Mgmt/Misc
Insurance
Gate Wiring Repairs
10/6-11/4 - Streetlights
Legal Svcs - Sept
Light Poles @ Entrance
Excess Funds
557.76
5300 Solterra Blvd Lift - Deposit
Gate Signs
Connection Fees/Dep
5300 Solterra Blvd Lift - Service Charge - New Account
Gutter Install
Deposit
444.30
Funds Transfer
Refund
85.00
Electricity
Deposit
7,250.86
261.57
1,300.00
95.00
750.00
160.00
218.37
5,000.00
3,333.54
3,695.00
5,839.00
175.00
2,422.30
1,619.66
5,709.88
299.90
2,081.93
158.00
1,483.00
13,108.04
1,997.26
4,080.00
5,668.52
468.71
2,609.18
96,959.09
95,659.09
95,564.09
94,814.09
94,654.09
94,435.72
89,435.72
86,102.18
82,407.18
76,568.18
76,393.18
73,970.88
72,351.22
66,641.34
66,341.44
64,259.51
64,101.51
62,618.51
49,510.47
47,513.21
43,433.21
37,764.69
37,295.98
34,686.80
35,244.56
35,144.56
34,418.56
31,543.56
31,482.56
28,682.56
29,126.86
28,936.24
29,021.24
26,448.14
33,699.00
8,337.92
71,859.58
33,699.00
4,000.00
1,153.00
29,699.00
28,546.00
46,117.20
45,732.43
CDD Mgmt - Nov
General Liability - 5/1-10/1/14
Tax Collections
Funds Transfer
Page 9 of 12
100.00
726.00
2,875.00
61.00
2,800.00
190.62
2,573.10
17,571.20
384.77
SOLTERRA RESORT CDD
CHECK REGISTER
FY 2016
DATE
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/10/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/16/2015
12/22/2015
12/23/2015
12/28/2015
12/28/2015
12/28/2015
12/28/2015
12/28/2015
12/28/2015
12/28/2015
12/29/2015
01/04/2016
01/05/2016
01/05/2016
01/05/2016
01/05/2016
01/05/2016
01/05/2016
01/05/2016
01/05/2016
01/05/2016
01/06/2016
01/06/2016
01/11/2016
01/11/2016
01/11/2016
01/11/2016
01/11/2016
01/11/2016
01/12/2016
01/13/2016
01/13/2016
01/13/2016
01/15/2016
01/15/2016
01/19/2016
01/19/2016
01/19/2016
01/21/2016
01/21/2016
01/21/2016
01/21/2016
01/29/2016
01/29/2016
01/20/2016
02/01/2016
02/01/2016
02/01/2016
02/01/2016
02/01/2016
CK NO.
2198
2199
2200
2201
2202
2203
2204
2205
2206
2207
2208
2209
2210
2211
2212
2213
2214
2219
2220
2221
2223
2224
2225
2222
2227
2228
2229
2230
2232
2233
2234
2235
2236
2237
2238
2239
2240
2242
2243
2244
2245
2246
2247
2248
2249
2250
2251
2252
2253
2254
2255
2256
2257
2258
2259
2260
2261
PAYEE
DESCRIPTION
FIRST AMERICAN TITLE
CRYSTAL SPRINGS
DUKE ENERGY
ENVERA
DUKE ENERGY
MILLENNIUM
PRESTIGE POOL CARE
STANTEC CONSULTING SERVICES, INC
THE LEDGER
KOLTER PAYMENTS
ACCESS CONTROL TECHNOLOGIES, INC
CRYSTAL SPRINGS
DUKE ENERGY
SITE MASTERS OF FLORIDA, LLC
DUKE ENERGY
BANK UNITED
Deposit
ENVERA
MILLENNIUM
PRESTIGE POOL CARE
DUKE ENERGY
SITE MASTERS OF FLORIDA, LLC
DALE'S GAS APPLIANCE REPAIR, INC.
E & A SUPPLY CO
DUKE ENERGY
DUKE ENERGY
Deposit
BANK UNITED
CRYSTAL SPRINGS
DUKE ENERGY
MILLENNIUM
MILLENNIUM INC
Deposit
Deposit
BANK UNITED
DUKE ENERGY
ENVERA
O & M - (First American Title)
Pest Control
Lake & Wetland Svcs - Nov
Coffee Supplies
Electricity
Security
Water
11/2-11/15 - Lifeguards
Tax Collections
Lake & Wetland Svcs - Dec
Web Site Set Up/Domain Name/Hosting
CH Cleaning - Dec
Legal Svcs - Oct
Landscape Maint - Nov
Pool Maint - Dec
Engineering Svcs
Legal Ad
Field Mgmt
Kolter refund
Tax Deposits
Gate Repairs
Supplies
11/16-11/24 Streetlights
Curb Repairs
Electricity
CH Cleaning - Jan
Funds Transfer
DEPOSIT
5,730.84
95.00
750.00
309.50
73.00
1,718.00
3,317.76
1,203.13
198,219.19
750.00
338.17
5,668.52
1,805.00
1,013.52
5,315.00
2,230.00
1,147.62
78.33
5,278.34
5,454.45
326,149.79
166.18
279.66
285.35
2,400.00
1,144.42
4,136.45
1,805.00
470.55
553,125.47
CF 2015-08
Tax Collection Distribution to DS
Gate Repairs
Pest Control
Lake & Wetland Svcs - Jan
Alarm Monitoring
Landscape Maint - Dec
Pool Maint - Jan
False Alarm
12/14/15 - Lifeguard
Electricity
Road Repairs
Replacement Arms
Service Gas Heater
Liners
Legal Svcs - Nov
Water
Field Mgmt - Jan
Electricity
Sign Repairs
11/10-12/9 - 4000 Oakmont Blvd Guardhouse
Tax Collections
Funds Transfer
Web Site Hosting - Jan
Supplies
Electricity
Replace Gate Arms
Landscape Enhancements
Irrigation Repairs
O & M - (K Title Co)
Interest on tax collections
Funds Transfer
Page 10 of 12
47,316.27
8,977.50
302,678.42
432.00
95.00
750.00
4,121.00
5,315.00
1,950.00
208.00
110.69
661.00
17,000.00
764.00
183.13
81.76
206.89
3,401.23
4,354.34
64.76
5,610.54
434.00
76.19
48,023.54
364.24
80.00
521.79
1,453.01
523.22
2,350.00
3,926.89
2,059.75
5,094.08
75.58
62,170.70
Pest Control - Jan
Electricity
Gate Monitoring
Water
Engineering Svcs thru 1/15/16
DISBURSMT
635.78
360,412.63
95.00
2,165.87
1,718.00
5,438.78
264.75
BALANCE
51,463.27
51,368.27
50,618.27
50,308.77
50,235.77
48,517.77
45,200.01
43,996.88
242,216.07
241,466.07
241,127.90
235,459.38
233,654.38
232,640.86
227,325.86
225,095.86
223,948.24
223,869.91
218,591.57
224,046.02
550,195.81
550,029.63
549,749.97
549,464.62
547,064.62
545,920.20
541,783.75
539,978.75
539,508.20
539,508.20
548,485.70
245,807.28
245,375.28
245,280.28
244,530.28
240,409.28
235,094.28
233,144.28
232,936.28
232,825.59
232,164.59
215,164.59
214,400.59
214,217.46
214,135.70
213,928.81
210,527.58
206,173.24
206,108.48
200,497.94
200,063.94
199,987.75
248,011.29
247,647.05
247,567.05
247,045.26
245,592.25
245,069.03
242,719.03
238,792.14
236,732.39
241,826.47
241,902.05
241,266.27
241,266.27
241,171.27
239,005.40
237,287.40
231,848.62
231,583.87
SOLTERRA RESORT CDD
CHECK REGISTER
FY 2016
DATE
CK NO.
PAYEE
02/01/2016
02/02/2016
02/05/2016
02/10/2016
02/10/2016
02/10/2016
02/10/2016
02/10/2016
02/10/2016
02/10/2016
02/10/2016
02/10/2016
02/10/2016
02/12/2016
02/15/2016
02/15/2016
02/15/2016
02/15/2016
02/16/2016
02/17/2016
02/23/2016
02/23/2016
02/26/2016
02/26/2016
02/26/2016
02/29/2016
02/29/2016
02/29/2016
02/29/2016
02/29/2016
2262
2263
Brighthouse
Transfer
DUKE ENERGY
E & A SUPPLY CO
MILLENNIUM
MILLENNIUM INC
PRESTIGE POOL CARE
US BANK
Transfer
Brighthouse
CRYSTAL SPRINGS
Deposit
DUKE ENERGY
DUKE ENERGY
Transfer
DPFG
DUKE ENERGY
MILLENNIUM
ENVERA
03/01/2016
03/02/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/08/2016
03/15/2016
03/17/2016
03/17/2016
03/17/2016
03/17/2016
03/17/2016
03/17/2016
03/18/2016
03/21/2016
03/21/2016
03/25/2016
03/25/2016
03/30/2016
03/30/2016
03/30/2016
04/12/2016
04/14/2016
04/14/2016
04/14/2016
04/15/2016
04/18/2016
04/19/2016
04/19/2016
04/19/2016
04/19/2016
04/19/2016
04/19/2016
04/19/2016
04/19/2016
04/19/2016
04/19/2016
04/19/2016
04/19/2016
04/19/2016
2264
2265
2266
2267
2268
2269
2270
2271
2272
2273
2274
2275
2276
2277
2278
2279
2280
2282
2283
2284
2285
2286
2287
2288
2289
2290
2291
2292
2293
030816-Wire
2294
2295
2296
2297
2298
2299
2300
2301
2302
2303
2304
2305
2306
2308
2309
2310
2311
2312
2313
2314
2315
2316
2317
2318
2319
2320
DESCRIPTION
10/1-1/31 - Phone - Clubhouse (pd by phone)
Funds Transfer
Lake & Pond Maint - Feb
Web Site Hosting - Feb
Electricity
Supplies
Legal Svcs - Dec
Landscape Maint - Jan
Irrigation Repairs
Pool Maint - Feb
Amenity Mgmt - Feb
Trustee Fees - Series 2014
Funds Transfer
2/14-3/13 - Phone/Internet
Supplies
12/9-1/11 - Solterra Blvd Irr
Tax Collections
Spa Repairs
Electricity
Insurance - Feb-Sept 2016
Funds Transfer
CDD Mgmt - Mtg - Feb
1/26-2/24 - Streetlights PH 2B
Landscape Maint - Feb
False Alarm - 12/27/15
3/1-3/31 - Gate Access Monitoring
Funds Transfer
Web Site Hosting - March
DUKE ENERGY
Electricity
Water
COLLIS ROOFING, INC
Tile Roof Repairs
BankUnited
Wire Fee
Tax Collections
Pest Control - Feb
Brighthouse
3/14-4/13 - Phone/Internet
CRYSTAL SPRINGS
Supplies
DUKE ENERGY
MILLENNIUM
Pine Straw
Field Mgmt - March
Funds Transfer
DUKE ENERGY
2/10-3/10 - Streetlights PH 2A
PRESTIGE POOL CARE
Pool Maint - March
DUKE ENERGY
2/18-3/18 - 5300 Solterra Blvd Lift
Gate Repairs
DUKE ENERGY
Electricity
STACY M. BUTTERFIELD, CLERK OF THE COURT False Alarm - 2/14/16
Funds Transfer
PARK SQUARE
O & M (PSH Title)
AK OAKMONT
O & M (First Americal Title)
AK OAKMONT
O & M (K Title)
POLK COUNTY
Tax Collections
Refund
Repaired Magnalatch
:Pest Control - March
Lake & Wetland Svcs - March
Web Site Hosting - April
Brighthouse
4/14-5/13 - Phone
CRYSTAL SPRINGS
Supplies
Thermistor Replacement
DUKE ENERGY
Electricity
CH Cleaning - March
E & A SUPPLY CO
Supplies
ENVERA
Security Monitoring - April
Legal Svcs - Feb
LERNER REPORTING SERVICES, INC
Dissimenation
Page 11 of 12
DEPOSIT
DISBURSMT
1,309.00
572.66
644.75
750.00
80.00
6,500.29
43.12
129.55
5,315.00
578.98
1,950.00
4,354.34
3,771.25
556.00
75.15
630.45
7,462.00
1,254.14
22,750.81
22,750.81
1,193.36
405.98
2,739.28
239.50
13,605.00
634.45
4,000.00
1,059.77
5,315.00
158.00
1,241.63
76,251.05
1,718.00
628.71
80.00
75.45
5,126.11
600.00
25.00
30,068.80
30,068.80
95.00
38.16
1,039.17
5,691.96
540.00
4,354.34
372.30
1,193.36
1,350.00
40.38
1,155.00
162.00
3,893.74
208.00
28,386.68
411.33
636.76
7,641.12
1,273.52
26,479.05
2,755.00
162.00
95.00
750.00
80.00
71.04
608.81
279.57
6,894.06
1,805.00
587.60
4,121.00
2,511.26
6,000.00
BALANCE
230,274.87
229,702.21
229,057.46
228,307.46
228,227.46
221,727.17
221,684.05
221,554.50
216,239.50
215,660.52
213,710.52
209,356.18
205,584.93
205,028.93
204,953.78
204,323.33
196,861.33
195,607.19
218,358.00
217,164.64
216,758.66
214,019.38
213,779.88
200,174.88
199,540.43
195,540.43
194,480.66
189,165.66
189,007.66
187,766.03
187,766.03
186,048.03
185,419.32
185,339.32
185,263.87
180,137.76
179,537.76
179,512.76
209,581.56
209,486.56
209,448.40
208,409.23
202,717.27
202,177.27
197,822.93
197,450.63
196,257.27
194,907.27
194,866.89
193,711.89
193,549.89
189,656.15
189,448.15
189,448.15
189,036.82
189,673.58
197,314.70
198,588.22
225,067.27
227,822.27
227,660.27
227,565.27
226,815.27
226,735.27
226,664.23
226,055.42
225,775.85
218,881.79
217,076.79
216,489.19
212,368.19
209,856.93
203,856.93
SOLTERRA RESORT CDD
CHECK REGISTER
FY 2016
DATE
04/19/2016
04/19/2016
04/19/2016
04/19/2016
04/19/2016
04/19/2016
04/19/2016
04/19/2016
04/19/2016
04/22/2016
04/22/2016
04/22/2016
04/22/2016
04/28/2016
04/29/2016
CK NO.
2321
2322
2323
2325
2326
2327
2328
2329
2330
2331
2332
2333
2334
PAYEE
DESCRIPTION
MILLENNIUM
MILLENNIUM INC
PRESTIGE POOL CARE
MILLENNIUM INC
POLK COUNTY
AK OAKMONT
Landscapr Maint
Irrigation Repairs
Sign (No Lifeguard)
Pool Maint - April
Tax Distribution
False Alarms
Amenity Mgmt/Lifeguards
Water
Pest Control - April
Lake & Pond Maint - April
Irrigation Repairs
Interest Distribution
O & M (Kolter 2nd installment)
Page 12 of 12
DEPOSIT
DISBURSMT
6,875.00
1,563.97
332.00
2,110.00
48,249.04
716.00
803.75
6,645.09
6,961.64
95.00
845.00
237.24
1,155.00
15.92
58,783.86
97,585.23
100,965.40
BALANCE
196,981.93
195,417.96
195,085.96
192,975.96
144,726.92
144,010.92
143,207.17
136,562.08
129,600.44
129,505.44
128,660.44
128,423.20
127,268.20
127,284.12
186,067.98
186,067.98
EXHIBIT 5
Exhibit 6
EXHIBIT 7
EXHIBIT 8
Landscape Maintenance Services Proposal
prepared for
Solterra CDD
May 2016
$1,500
Turf Replacement*
.
*$1,500 value enhancement is a one-time use, landscape enhancement upgrade to the respective property, upon signing a 12
month landscape maintenance service agreement with Yellowstone Landscape. Coupon must be applied within the first six months
of a signed and binding agreement. Coupon only applies to landscape enhancements that Yellowstone Landscape is able to perform
through its own services, and final value of service shall be determined by Yellowstone Landscape.
About Us
Yellowstone Landscape began with the combination
of two independently successful, regional landscape
companies – Austin Outdoor and BIO Landscape.
In 2008, the two companies joined together with
a shared goal to better serve clients across the
South, sharing more than fifty years of combined
experience in landscape design, landscape
installation, and landscape maintenance.
Yellowstone Landscape has since become one of
the industry’s fastest growing and most trusted
commercial landscaping companies, proudly serving
more than 1500 clients from branch facilities across
the region. We offer a uniquely comprehensive
selection of services, allowing us to serve a project
through the years - from a design on a computer
screen to a mature and thriving landscape in the
ground.
Yellowstone Landscape is dedicated to creating
and maintaining green spaces that enhance the
quality of life where you live, work, and play. We
provide professional landscaping services to some
of the most outstanding homeowner associations,
governments, master planned developments,
corporate campuses, commercial office parks,
schools, hospitals, apartment communities and retail
centers across the South.
Quick Facts About Yellowstone Landscape:
• Commercial Services Offered Include:
Landscape Design & Installation,
Landscape Maintenance, Irrigation Installation
& Maintenance, and Tree Care
• Over 1,000 Full-Time Employees &
700 Seasonal and Part-Time Associates
• Nearly 600 Vehicles in Our Service Fleet
• 18 Branch Facilities across Florida, Georgia,
South Carolina, & Texas
• 94% Client Satisfaction Rating in our most
recent annual client survey
• Recipient of a National Landscape Award of
Excellence 24 times in the past ten years
• More than 1,000,000 trees planted along public
roadways through partnerships with local and
state agencies across the South
• All current members of the company’s
Executive Leadership team and have been with
Yellowstone Landscape since its formation
in 2008
© 2015 Yellowstone Landscape • www.yellowstonelandscape.com
Proud to Serve Orlando
Professional Landscape Services for
Orlando’s Premier Properties
Yellowstone Landscape is proud to serve Central
Florida’s commercial landscaping needs from
two branch locations in Orlando. With more
than 150 local employees, we’re one of the
leaders among commercial landscape firms in
the greater Orlando area.
We offer landscape design, landscape
installation, and landscape maintenance services
Orlando-North Offices
1930 Silver Star Road
Orlando, FL 32804
407.814.2400
to some of the area’s most beautiful homeowner
associations, resorts and hotels, city and county
governments, master planned developments,
corporate campuses, commercial office parks,
schools, universities, hospitals, apartment
communities and retail centers.
Our service teams are ready to provide you with
Orlando’s most professional and responsive
landscape services, always tailored to your
needs and expectations.
Orlando-South Offices
8011 Osceola Polk Line Road
Davenport, FL 33896
407.396.0529
Services for
Homeowner Associations
Our comprehensive landscape services for
Homeowner Associations are designed to
create beautiful and healthy environments
and enhance the quality of life your residents
experience in their community.
Professional Landscape Maintenance of your
entryways, common areas, streetscapes, and
amenity areas is essential for creating the right
image for your community and protecting the
value of your residents’ investments in their
homes.
Caring for your community’s landscape is
likely to be among the largest expenses in your
association’s annual budget. With the help of the
right landscape service partner, your community
will see the value of their investment with every
service visit and enjoy all the benefits a well
maintained landscape can bring.
Key benefits of a professionally maintained
landscape include:
• An Average Increase of 12% in the Value of
Your Residents’ Homes
• Creating a Sense of Pride in the Community
• Extended Lifespan of Your Community’s
Landscape Materials and Feature Areas
• Demonstrating Visible Results for Your
Residents’ Investment in Professional
Property Management Services
Scope of Services Summary
The following is a summary of the proposed scope of services to be provided. It serves as an outline,
detailing the Best Practices that our company has developed in order to ensure that we provide
consistent landscape maintenance services to your property and meet all the contractual
specifications of your landscape maintenance agreement.
I. LANDSCAPE MAINTENANCE PROGRAM
A. Turfgrass Specifications
1. Mowing
a. Schedule of mowing is determined by the type of turf being serviced and adjusted
to coincide with seasonal growth rates to maintain a consistent, healthy
appearance. Scheduled cuts missed due to inclement weather will be made up as
soon as possible.
b. Mower blades will be kept sharp at all times to prevent tearing of grass leafs.
c. Turf growth regulators may be used to assist in maintaining a consistent and healthy
appearance of the turf.
d. Various mowing patterns will be employed to ensure the even distribution of
clippings and to prevent ruts in the turf caused by mowers. Grass clippings will be
left on the lawn to restore nutrients, unless excess clippings create an unsightly
appearance.
e. Turf will be cut to a desirable height with no more than 1/3 of the leaf blade removed
during each mowing to enhance health and vigor.
2. Edging & Trimming
a. Yellowstone Landscape will neatly edge and trim around all plant beds, curbs,
streets, trees, buildings, etc. to maintain shape and configuration.
b. Edging equipment will be equipped with manufacturer's guards to deflect hazardous
debris.
c. All walks will be blown after edging to maintain a clean, well-groomed appearance.
d. All grass runners will be removed after edging to keep mulch areas free of weeds and
encroaching grass.
e. “Hard” edging, “soft” edging and string trimming will be performed in conjunction
with turf mowing operations.
f. Areas mutually agreed to be inaccessible to mowing machinery will be maintained
with string trimmers or chemical means, as environmental conditions permit.
3. Debris Removal
a. Prior to mowing, each area will be patrolled for trash and other debris to reduce the
risk of object propulsion and scattering, excluding areas concentrated with trash (e.g.,
dumpster zones, dock areas, and construction sites).
b. Landscape debris generated on the property during landscape maintenance is the
sole responsibility of Yellowstone Landscape, and will be removed no additional
expense to the Client.
4. Fertilizer
a. Turf grass will be fertilized as appropriate in accordance with type using a premium
turf fertilizer containing minor elements. Various ratios of Nitrogen, Phosphorus, and
Potassium (NPK) will be utilized for different growing seasons and environmental
conditions.
b. All sidewalks, roads, curbs, and patios will be swept clean of granular fertilizer after
applications to minimize staining.
5. Insect, Disease, and Weed Control
a. Treatment of turf areas for damaging insect infestation or disease and weed control
will be the responsibility of Yellowstone Landscape.
b. All products will be applied as directed by the manufacturer’s instructions and in
accordance with all state and federal regulations.
c. Yellowstone Landscape must possess and maintain an active certified Pest Control
License issued through the local governing department responsible for issuing such
licenses. Only trained applicators will apply agricultural chemicals.
d. Access to a water source on the Client’s property must be provided for use in spray
applications.
B. Plant Material Specifications
1. Shrubs
a. All pruning and thinning will be performed to retain the intended shape and function
of plant material using proper horticultural techniques. Shrubs will be trimmed with
a slight inward slope rising from the bottom of the plant to retain proper fullness of
foliage at all levels.
b. Plant growth regulators may be used to provide consistent and healthy appearance
for certain varieties of plant material and ground covers.
c. Clippings are to be removed by Yellowstone Landscape following pruning.
2. Tree Maintenance
a. Trees will be cleared of sprouts from trunk. “Lifting” of limbs up to 10 feet above the
ground is included.
b. Palm Trees will have only brown or broken fronds removed at time of pruning.
c. Yellowstone Landscape will maintain staking and guying of new trees. Re-staking of
trees due to extreme weather is provided as a separate, billable service.
3. Edging and Trimming
a. Groundcovers will be confined to plant bed areas by manual or chemical means as
environmental conditions permit.
b. “Weedeating” type edging will not be used around trees.
4. Insect, Disease and Weed Control
a. Plants will be treated chemically as needed to effectively control insect infestation
and disease as environmental and horticultural conditions permit. In extraordinary
cases where disease or pests resist standard chemical treatments, Yellowstone
Landscape will offer suggestions regarding the best course of action.
b. Open ground in plant beds will be treated by manual or chemical means to control
weed pressure as environmental, horticultural, and weather conditions permit.
c. Yellowstone Landscape will maintain a log listing all applications and will have
MSDS sheets available for each product used on the Client’s property.
d. The Client must provide access to a suitable water source on their property for use by
Yellowstone Landscape in spray applications.
5. Fertilization
a. Shrubs and ground cover will be fertilized with a recommended analysis containing a
balanced minor nutrient package with a minimum 50% slow-release Nitrogen source
product. Fertilization typically occurs in spring and fall, according to environmental
conditions.
b. Ornamental and Shade Trees will be fertilized utilizing a balanced tree fertilizer at
recommended rates according to size.
c. Palm Trees will be fertilized utilizing a balanced palm tree fertilizer at recommended
rates according to size.
C. Irrigation System Specifications
1. Irrigation inspections include inspection of sprinkler heads, timer mechanism, and each
zone. In addition, the system will be inspected visually for hot spots and line breaks with
each additional visit to the property.
2. Irrigation rotors and spray nozzles will be kept free of grass and other plant material to
ensure proper performance.
3. Minor nozzle adjustments and cleaning and timer adjustments will be performed with no
additional charge.
4. Yellowstone Landscape will promptly inform the client of any system malfunction or
deficiencies.
5. Repairs for items such as head replacement, broken lines, pumps or timers will be
performed upon the client’s approval and billed accordingly. Any damage caused by
Yellowstone Landscape personnel shall be repaired promptly at no cost to the Client. In
the event that a problem arises to the system that could result in additional damage
occurring or threat to safety, Yellowstone Landscape will immediately make the
necessary repairs and then contact the Client.
D. Annual Flower Specifications
1. Annual flowers will be changed with selected standard varieties best suited to the
seasonal and environmental conditions at the ideal spacing for the plant varieties chosen.
2. Fungicides and insecticides will be applied as needed to maintain healthy planting beds.
3. Annual flower beds will be serviced to remove flowers that are fading or dead
(“deadheading”) to prolong blooming time and to improve the general appearance of the
plant.
4. All soils are to be roto-tilled after removing and prior to installing new flowers.
5. “Flower Saver Plus®” (or comparable product) containing beneficial soil microorganisms and rich organic soil nutrients, will be incorporated in the annual flower
planting soil at the time of each flower change. Supplemental top-dressing with a
controlled-release fertilizer and/or soluble liquid fertilizer will be applied to enhance
flowering and plant vigor.
E. Mulch
1. Mulch will be replenished in accordance with the terms and specifications set forth in the
landscape maintenance agreement.
II. ADDITIONAL SERVICES
A. Yellowstone Landscape will provide extra services, special services and/or landscape
enhancements over and above the specifications of landscape maintenance agreement at an
additional charge with written approval from an authorized management representative of
the Client.
III. YELLOWSTONE LANDSCAPE PERSONNEL
A. Yellowstone Landscape will provide all labor, transportation and supervision necessary to
perform the work described herein.
B. Field personnel will be equipped with all necessary supplies, tools, parts and equipment and
trained to perform work in a safe manner.
C. Personnel will be licensed for all applicable maintenance functions, including any pesticide or
supplemental nutrient applications, as required by law.
D. Yellowstone Landscape recognizes that its personnel are representatives of the Client while
on the Client’s property and, as such, will conduct themselves in an efficient, well-mannered,
well-groomed and workman-like manner at all times.
E. Any damage caused by Yellowstone Landscape personnel will be repaired promptly at no
cost to the Client.
F. Yellowstone Landscape may utilize qualified subcontractors at any time during the
agreement period and will be responsible for managing the quality of their services.
G. All work performed by Yellowstone Landscape will be coordinated with the Client to
minimize disruption and to maximize safety to people and vehicular traffic on the property.
IV. YELLOWSTONE LANDSCAPE VEHICLES AND EQUIPMENT
A. Yellowstone Landscape service vehicles will be well maintained and clean in appearance.
Vehicles must be properly licensed and tagged, and operated only by licensed personnel.
B. All Yellowstone Landscape vehicles must operate in a safe and courteous manner while on
the Client’s property. Pedestrians have the right-of-way and service vehicles are expected to
yield.
C. All trailers, storage facilities, and maintenance equipment must be in good condition and
present a clean and neat appearance.
D. Tools and equipment must be properly suited for their purpose and used in a safe manner,
utilizing the appropriate safety gear at all times.
V. ADDITIONAL PROVISIONS
A. Property inspections will be conducted regularly by an authorized Yellowstone Landscape
representative. Yellowstone Landscape will document and correct any landscape
maintenance deficiencies identified within one week, or provide a status update for work
requiring a longer period to accomplish.
B. Yellowstone Landscape will provide the Client with a contact list for use in case of
emergencies and will have personnel on call after regular business hours to respond
accordingly.
Solterra
Phase 1
Landscape Management Service Pricing Sheet
Core Maintenance Services
Mowing
$18,998.00
- Includes mowing, edging, string-trimming and cleanup.
Detailing
$5,824.00
- Includes shrub pruning, tree pruning and weeding.
IPM - Fertilization & Pest Control
$2,664.00
- Fertilization/fungicide/insecticide/herbicide/etc.
Irrigation Inspection
$3,635.00
_________________
Annual Core Total
$31,121.00
Additional Services
Pine Bark Mulch
$7,598.00
Annuals
$5,645.00
_________________
GRAND TOTAL ANNUAL $44,364.00
MONTHLY
Client Initial: ________
$3,697.00
Creating premier properties. Building lasting relationships.
Solterra
Phase 2
Mowing
$9,334.00
Detailing
$10,087.00
$5,040.00
$3,635.00
_________________
Annual Core Total
$28,096.00
Additional Services
Pine Bark Mulch
$8,684.00
_________________
MONTHLY
$3,065.00
Solterra
Amenity Center
Mowing
$8,048.00
Detailing
$16,265.00
$4,085.00
$3,635.00
_________________
Annual Core Total
$32,033.00
Additional Services
Pine Bark Mulch
$3,631.00
(Includes all beds & tennis courts)
_________________
MONTHLY
$2,972.00
Client:
Solterra
Service Area: Phase 1 , Phase 2, & Amenity Center ,
Exhibit B - Performance Standards
Managing the needs of your unique landscape requires careful planning and attention to detail. Our experienced professionals
use their extensive training and state-of-the-art equipment to ensure the health and sustainability of your living investment.
Should you ever have additional needs, questions or concerns, please feel completely free to ask us.
Geographic location and climate play a major role in the timing of our service delivery; schedules are adjusted to coincide with
seasonal growth rates in order to maintain a consistent, healthy appearance. Services missed due to inclement weather will be
made up as soon as possible. The following table summarizes our planned visits for completing each of the services performed on
your property:
Service
Visits
Mowing
Walk Behind Mower (St. Augustine)
Walk Behind Mower (Zoysia)
72" ZTR Mower (Bahia - Ponds )
Backpack Leaf Blowing (St. Augustine )
Hard Edging
Soft Edging
Weed Eating
Detailing
Weeding, Detailing, & Trash pick up
Weeding Non-Selective Herbicide-Beds
Shrubs Pruning
Fertilization
Zoysia
St. Augustine
Shrubs - Cypress/Pinebark
Chemical - Turf
Zoysia - Insecticide
St. Augustine - Insecticide
Zoysia & St. Augustine - Herbicide
Soil Samples
Zoysia - Fungicide
Chemical - Shrubs/Trees
Shrubs-Fungicide
Shrubs-Insecticide
Shrubs-Pre-Emergent
# of Checks
Subcontract Services
Annuals
Pine Bark Mulch
42
42
12
50
40
30
42
52
42
12
4
4
2
2
2
2
1
2
2
2
1
18
4
1
EXHIBIT 3 – EXTRA SERVICES PRICING SUMMARY
Project: Solterra
Material
Description
Mulch
Price/yard installed for quantities over 100 cubic yards
$40.00
Price/yard installed for quantities under 100 cubic yards
$45.00
Hard Materials
Seasonal Color
Price per 3 cubic foot bag of Mulch
$6.00
Price per bale of Pine Straw
$7.00
Price per bag for Seminole Chips
$12.50
Price per ton for Seminole Chips
$375.00
Price per ton for 3”-5” River Jack
$375.00
Annual flower installed prices include bed preparation by removing and
disposing of old flowers, hand or mechanically turning the beds and amending
soil as necessary.
Bed preparation and installation per 4.5” pot
$1.45
Bed preparation and installation per 1 gallon pot
$4.49
Supply and install 8” to 10” hanging basket
Assemble 20” to 36” diameter floral pot with centerpiece plant
Sod (St. Augustine)
Price
$35.00
$110.00
Turf reparation includes removal and disposal of old material and re-grading
affected area prior to installation of new sod.
Square foot price for quantities less than 1,000 square feet
$1.10
Square foot price for quantities between 1,000 and 3,000 square feet $1.00
Irrigation
Soccer Field Aeration
Square foot price for quantities between 3,000 and 10,000
square feet
$.80
Square foot for price quantities greater than 10,000
square feet
$.75
Irrigation services, which fall outside of the contract, will be provided on a per
hour basis. Parts will be provided at list, less a discount. Contractor may be
required to provide a copy of purchase invoice.
Irrigation Technician per hour
$55.00
Irrigation Laborer per hour
$35.00
PVC parts
List less 15 %
Non PVC parts
List less 15%
Valves, Clocks and any part over $300.00
List less 10 %
$675
Arbor Care
Production day (8 hour) Truck, Chipper, 3 man crew
Miscellaneous
Bush hogging per acre @
$1,800.00
$85.00
The per unit cost for installation of various sizes and quantities of plant material is listed below:
4 inch Groundcover:
1-gallon Plant Material:
< 50 plants
$3.50
50 - 100 plants
$3.25
100 - 250 plants
$3.00
> 250 plants
$3.00
< 50 plants
$6.00
50 – 100 plants
$5.50
100 – 250 plants
$5.50
> 250 plants
$5.50
< 50 plants
$13.00
50 – 100 plants
$12.25
100 – 250 plants
$11.50
> 250 plants
$11.00
< 50 plants
$48.00
50 – 100 plants
$42.00
100 – 250 plants
$38.00
> 250 plants
$38.00
< 25 plants
$96.00
25 – 50 plants
$92.00
50 – 100 plants
$90.00
> 100 plants
$88.00
< 25 plants
$180.00
25 – 50 plants
$175.00
> 50 plants
$170.00
< 25 plants
$260.00
25 – 50 plants
$255.00
> 50 plants
$250.00
< 25 plants
$430.00
25 – 50 plants
$425.00
> 50 plants
$420.00
What you can expect from us as our valued Client!
Communication

You need to know what's going on. Most frustration comes from not knowing. We've confronted this issue
head on-our systems put communication first. Clients have a single point of contact regardless of the stage of
their job. There are regular updates and we always welcome lots of feedback. It is our policy to be honest and
responsive at all times and our objective is complete customer satisfaction.
Customization

One size doesn't fit all. Every property we service has its own set of needs and issues. Our experienced staff
and integrated approach allow us to find unique solutions to meet most property or budget constraints. It is our
focus to be as flexible as possible so that we find the best solution and our customer experience is stress free.
Proactivity

We'll fix it before it's a problem. The last thing we want is for our clients to point out something we've missed.
We've built our service programs around proactivity and our professionals strive to catch every detail before
someone else does. Procedures, checklists and training all focus on one result-making sure our customers don't
have to manage our work.
Personnel




We understand that our personnel are perceived as your representatives while on your property; rest assured in
knowing they will conduct themselves in an efficient, well-mannered, well-groomed and workman-like manner.
All of our services are coordinated to minimize disruption and maximize safety to people and vehicular traffic.
We provide all labor, transportation and supervision necessary except in circumstances where we may use a
reputable subcontractor (e.g. palm pruning, mulch, and irrigation) to carry out the task.
Should we accidentally damage anything on your property, we will promptly make repairs at no cost to you.
Our Vehicles and Equipment



Our service vehicles are well maintained, registered, insured, and operated only by responsible licensed
personnel.
All trailers, storage facilities, and maintenance equipment are in good condition and present a clean and neat
appearance.
Tools and equipment will be properly suited to the task at hand and used with safety gear when necessary.
Additional Services

We will gladly provide extra services (such as irrigation repair and plant material replacement), special services
and/or landscape enhancements at an additional charge with written approval from one of your authorized
representatives. Our landscape design team and enhancement crews are ready when you are!
Additional Provisions






Your personal Account Manager will conduct inspections on a monthly basis to assess and remedy landscape
maintenance deficiencies as soon as possible.
We offer a 24 hour contact list for use in case of emergencies.
Removal of all landscape debris generated on the property during landscape maintenance is our sole
responsibility, at no additional expense to you.
Access to a water source on your property must be provided for use in spray applications.
All products will be applied as directed by the manufacturers' instructions and in accordance with all state and
federal regulations.
We will frequently assess, identify, and notify you of any landscape conditions that affect long-term health
including our suggestions regarding the best course of action. While we can't guarantee the survival of plant
material, since it is a living thing, any plant material that dies as a direct and identifiable result of improper
maintenance practices will be replaced at no additional cost to you.
Industry Recognition
Our clients’ properties have earned dozens of National Landscape Awards of Excellence, gaining
recognition as some of the country’s most outstanding commercial landscaping projects. Below is a
partial listing of our select client properties that have been recognized with an Award of Excellence.
Tradition; Tradition, Florida; 2015
Rob Fleming Park; The Woodlands, Texas; 2014
Florida Blue; Jacksonville, Florida; 2014
VillageWalk of Wellington; Wellington, Florida;
2014
AAA National Headquarters; Lake Mary, Florida;
2013
Waldorf Astoria Orlando Resort; Orlando,
Florida; 2012
Grand Haven; Palm Coast, Florida; 2011
Yacht Harbor Village; Palm Coast, Florida; 2011
Fleming Island Plantation; Orange Park, Florida;
2010
Ocean Hammock; Palm Coast, Florida; 2010
Technology Park Atlanta; Peachtree Corners,
Georgia; 2013
Alfred I. duPont Trust Building; Jacksonville,
Florida; 2009
Boeing 787 Assembly Plant; North Charleston,
South Carolina; 2012
Hammock Beach Resort; Palm Coast, Florida;
2008
F E A T U R E D
P R O J E C T
Reunion
Resort & Club
L O C AT I O N
Orlando, Florida
CLIENT
Salamander Hotels & Resorts
Aegis Community Management
PROPERTY TYPE
Resort Community
SERVICES PROVIDED
Landscape Design
Landscape Installation
Landscape Maintenance
Reunion Resort & Club is a 2,300-acre
is master-planned resort community
located in Orlando, Florida.
Reunion is proud to be the only resort
community in the world that offers
three signature golf courses, designed
by golf legends: Jack Nicklaus, Arnold
Palmer and Tom Watson.
Reunion’s Linear Park, a popular
wedding venue, includes structured
planting beds and majestic oaks. The
five-acre water park, another popular
area of the resort, brims with colorful,
tropical plants.
Since design and installation began,
Yellowstone Landscape has been
Reunion’s exclusive landscape service
partner.
The resort community’s landscape
maintenance areas include over
800,000 square feet of ornamental beds
in addition to the acres of manicured
turf, 3,000 trees and over 500 palms.
The resort’s active special event
schedule requires constant
coordination between service teams
and Reunion’s property management.
F E A T U R E D
P R O J E C T
Keene’s Pointe
L O C AT I O N
Orlando, Florida
CLIENT
Leland Management
PROPERTY TYPE
Resort Community
SERVICES PROVIDED
Landscape Design
Landscape Enhancements
Keene’s Pointe is a resort community
located in Orlando, Florida. The
upscale community includes fourteen
distinct village neighborhoods,
each featuring homes with unique
architectural details.
Residents enjoy amenities featuring
the area’s natural beauty with access to
the Butler chain of lakes, boardwalks,
private docks and boat ramps,
manicured landscaping of playgrounds
and common areas, and access to The
Golden Bear Club and its 18-hole
Jack Nicklaus Signature golf course.
Development began in 1999 and the
community now features over one
thousand home sites, with homes
ranging from 2,000 to over 10,000
square feet.
Yellowstone service teams work
closely with Keene’s Pointe property
management and the community’s
Board of Directors to ensure that
all plant materials and annual flower
designs meet the community’s
detailed design standards and
guidelines.
F E A T U R E D
P R O J E C T
Walt Disney World
Swan & Dolphin Resort
L O C AT I O N
Orlando, Florida
CLIENT
Starwood Hotels and Resorts
PROPERTY TYPE
Resort Community
SERVICES PROVIDED
Landscape Design
Landscape Enhancement
The Swan and Dolphin Resort is
situated on 87 acres of beautiful
lakefront property within Orlando’s
most famous attraction, Walt Disney
World. The award winning resort is
comprised of two separate hotels, The
Swan and The Dolphin, joined by a
palm tree-lined bridge between the
two hotels.
The massive resort features all the
expected Disney amenities, including 5
pools, a white sand beach, restaurants,
spas, and conference spaces,
surrounded by immaculately
maintained tropical landscaping.
Frequent events like the annual
Food and Wine Festival, can make
maintenance of the property’s grounds
a challenge at times.
As a designated Florida Green Lodging
Property, the resort mandates the
use of integrated pest management
practices and that service teams
monitor emissions and irrigation
usage in order to minimize the
environmental impact of our services.
F E A T U R E D
P R O J E C T
Emerald Island
Resort
L O C AT I O N
Orlando, Florida
CLIENT
Extreme Management Team
PROPERTY TYPE
Resort Community
SERVICES PROVIDED
Landscape Design
Landscape Enhancement
Emerald Island Resort is a
300-acre resort community located
in Kissimmee, Florida, less than four
miles from Walt Disney World parks
and other Orlando area attractions.
by gated, guarded access. The
community features many vacation
rental properties, requiring a resortlevel appearance to be maintained
within the community at all times.
The community features a clubhouse,
arcade, tiki bar, 2 pools, athletic courts,
playgrounds, and an 11-acre natural
conservation area in the center of the
community.
As the Emerald Island’s comprehensive
landscape service provider,
Yellowstone Landscape crews maintain
streetscapes and amenity areas, along
with each of the private residences
within Emerald Island Resort.
Homes within Emerald Island Resort
range from 2 bedroom townhomes up
to 7 bedroom pool homes, all secured
References
At Yellowstone Landscape, we pride ourselves on building lasting relationships with our clients.
These clients have entrusted us as their landscape maintenance partner and would be happy to speak
with you about our firm and the services that we provide for them.
Project Name:
Del Webb Orlando
Services Provided:
Landscape Maintenance, Landscape Enhancements
Client Contact Information:
Alex Burnett, LCAM, Realtor
500 Del Webb Boulevard
Davenport, FL 33837
863.424.5050
aburnett@accessdifference.com
Project Name:
Reunion East & West HOA’s
Services Provided:
Landscape Maintenance, Design, & Installation
David Burman, President
Reunion Boulevard
Reunion, FL 34747
863.256.5052
DBurman@aegiscms.com
Project Name:
Walt Disney World Swan & Dolphin
Services Provided:
Landscape Maintenance, Landscape Enhancements
Eric Opron, Comple Hotel Manager
1200 Epcot Resorts Boulevard
Bay Lake, FL 32830
407.934.4731
eopron@swandolphin.com
Startup Plan
This checklist is provided as an outline of the initial tasks that our Landscape Maintenance teams will
perform as we begin serving We’ve divided the tasks over the first 30, 60, and 90 days of service in order to
provide you with a tool to monitor and measure our team’s performance as we begin our partnership as your
landscape maintenance service partner.
First 30 Days
o Meet with Property Manager to review 30 – 60 – 90 Day Plan
o Discuss with Board our “Approach to Services” and “Service Map”
o Complete an irrigation audit of the entire system
o Present irrigation deficiencies with plan for corrections
o Begin maintenance – mowing, blowing and edging
o Leaf Removal Visit with Leaf Truck/Vacuum
o Spend significant amount of time cleaning up the areas that have been neglected (sidewalk
mowing & edging, weeding beds and entrance features)
o Spot treat weeds in turf areas to be reclaimed
o Discuss options for turf areas beyond reclamation
o Continue weed control in planting beds
o Begin bed separation trimming in all planting beds
o Apply fertilizer to struggling shrubs on the property
o Begin insect and disease program on all plant material
o Discuss removing severely declining plant material
o Perform first turf fertilizer application
o Walk Property with Property Manager to identify other areas of concern
o Identify areas for improvement with Landscape Design Department.
Startup Plan
Days 31-60
o Walk property with Property Manager to evaluate improvements
o Evaluate our “Approach to Services” and make any necessary adjustments
o Continue irrigation maintenance and inspections
o Continue routine maintenance – mowing, blowing and edging
o Continue Leaf Removal Visits
o Continue bed separation in all planting beds
o Retreat turf weeds
o Continue RoundUp applications throughout property
o Monitor and treat insect and disease problems in plant material throughout property
o Discuss options to improve “curb appeal” in high profile areas
Days 61-90
o Walk property with Property Manager to evaluate improvements
o Assess results from actions taken in 30 day and 60 day plans.
o Continue irrigation maintenance/inspections
o Continue turf weed applications as needed
o Continue RoundUp applications throughout property
o Monitor and treat insect and disease problems in plant material throughout property
o Continue routine maintenance – mowing, blowing and edging
YLGHO-1
OP ID: 2H
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE
03/25/2016
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
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IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
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CONTACT
NICOLE ROSE
NAME:
PHONE
(A/C, No, Ext): 386-252-9601
E-MAIL
ADDRESS: NROSE@BBDAYTONA.COM
PRODUCER
Brown & Brown of Florida, Inc.
Daytona Beach Office
P.O. Box 2412
Daytona Beach, FL 32115-2412
King Pickett
FAX
(A/C, No):
386-239-5729
INSURER(S) AFFORDING COVERAGE
NAIC #
INSURER A : Westfield
INSURED
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Argonaut
Insurance
Company
INSURER B :
LLoyd's
of
London
INSURER C :
YELLOWSTONE LANDSCAPE, INC
3235 N STATE STREET
PO BOX 849
BUNNELL, FL 32110
24112
19801
INSURER D :
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INSR
LTR
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TYPE OF INSURANCE
X
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POLICY EFF
POLICY EXP
(MM/DD/YYYY) (MM/DD/YYYY)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE
A
ADDL SUBR
INSD WVD
X
CMM5060952
CMM5060952
OCCUR
X CONTRACTUAL LIAB
04/30/2015 04/30/2016
04/30/2015 04/30/2016
GEN'L AGGREGATE LIMIT APPLIES PER:
PROPOLICY X JECT
LOC
LIMITS
EACH OCCURRENCE
DAMAGE TO RENTED
PREMISES (Ea occurrence)
$
MED EXP (Any one person)
$
PERSONAL & ADV INJURY
$
GENERAL AGGREGATE
$
PRODUCTS - COMP/OP AGG
$
$
OTHER:
AUTOMOBILE LIABILITY
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X
X
CMM5060952
ANY AUTO
ALL OWNED
AUTOS
HIRED AUTOS
X
04/30/2015 04/30/2016
SCHEDULED
AUTOS
NON-OWNED
AUTOS
COMBINED SINGLE LIMIT
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BODILY INJURY (Per person)
A
B
UMBRELLA LIAB
X
EXCESS LIAB
PROPERTY DAMAGE
(Per accident)
OCCUR
CMM5060952
CLAIMS-MADE
NONE
X RETENTION $
DED
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AND EMPLOYERS' LIABILITY
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE
N N/A
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
A EQUIPMENT FLOATER
C CONTR POLL LIAB
$
1,000,000
$
BODILY INJURY (Per accident) $
$
PIP
X
$
1,000,000
500,000
10,000
1,000,000
2,000,000
2,000,000
04/30/2015 04/30/2016
$
EACH OCCURRENCE
$
AGGREGATE
$
10,000
10,000,000
10,000,000
$
X
WC928018337574
04/30/2015 04/30/2016
04/30/2015 04/30/2016
PER
STATUTE
OTHER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
E.L. DISEASE - POLICY LIMIT
CMM5060952
W10B9B140601
$
04/30/2015 04/30/2016 LEAS/RENT
04/30/2015 04/30/2016 LIMIT
$
1,000,000
1,000,000
1,000,000
500,000
1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
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EXHIBIT 9
LANDSCAPE MAINTENANCE PROPOSAL
FOR
SOLTERRA RESORT, INC.
CDD INCLUDING CLUBHOUSE
4404 OAKTREE DRIVE
DAVENPORT, FL 33837
Attention: Ms. Patricia Comings - Thibault
Service
Description
•
Mowing
Services
•
•
•
Detail
Services
Turf
Fertilization
&
Pest Control
Shrub
Fertilization
&
Pest Control
•
•
•
•
•
•
Irrigation
System
Inspections
•
•
Palm Tree
Trimming
•
Mowing, edging and line trimming operations
performed weekly throughout summer and
every other week in the dormant season.
Blowing of all hard surfaces and trash pickup performed during each mowing visit.
Clubhouse Only: Weekly visits during the
dormant season.
Shrub pruning, ornamental tree trimming and
tree elevations performed up to (12) feet.
Weeding of planter beds by using both
manual and chemical methods.
Lawn fertilization, broadleaf weed control and
pest control treatments will be performed
using granular and liquid products.
Service calls provided at no charge.
Shrub fertilization and pest control treatments
will be performed using granular and liquid
products.
IPM will be performed as needed.
Thorough irrigation system inspections
performed by manually operating each zone.
Parts and labor for irrigation system repairs
to be provided at a cost of $55.00 per tech
hour plus parts.
Booting and trimming of all palm trees on
property.
Includes debris removal, hauling fees and
dumping fees.
Annual
Visits
Monthly
Charge
Annual
Charge
$4,557.00
$54,684.00
$275.00
$3,300.00
12
$200.00
$2,400.00
2
$600.00
$7,200.00
$5,632.00
$67,584.00
38
12
2
2
TOTAL COMBINED COST:
Proposal submitted by Kevin Hiller – Tampa Branch Manager
kevinh@lukebrothers.com
Cell phone: (813) 245-3228
LANDSCAPE MAINTENANCE PROPOSAL
FOR
SOLTERRA RESORT, INC.
PHASE 2
4404 OAKTREE DRIVE
DAVENPORT, FL 33837
Attention: Ms. Patricia Comings - Thibault
Service
Description
•
Mowing
Services
•
•
Detail
Services
Turf
Fertilization
&
Pest Control
Shrub
Fertilization
&
Pest Control
•
•
•
•
•
•
Irrigation
System
Inspections
•
•
Palm Tree
Trimming
Mulch
Installation
•
•
•
Mowing, edging and line trimming operations
performed weekly throughout summer and
every other week in the dormant season.
Blowing of all hard surfaces and trash pickup performed during each mowing visit.
Shrub pruning, ornamental tree trimming and
tree elevations performed up to (12) feet.
Weeding of planter beds by using both
manual and chemical methods.
Lawn fertilization, broadleaf weed control and
pest control treatments will be performed
using granular and liquid products.
Service calls provided at no charge.
Shrub fertilization and pest control treatments
will be performed using granular and liquid
products.
IPM will be performed as needed.
Thorough irrigation system inspections
performed by manually operating each zone.
Parts and labor for irrigation system repairs
to be provided at a cost of $55.00 per tech
hour plus parts.
Booting and trimming of all palm trees on
property.
Includes debris removal, hauling fees and
dumping fees.
Installation of (180) yards of designated
mulch material in all planter beds.
Includes materials, tax and installation costs.
Annual
Visits
Monthly
Charge
Annual
Charge
$3,038.00
$36,456.00
$275.00
$3,300.00
12
$200.00
$2,400.00
1
$150.00
$1,800.00
1
$630.00
$7,560.00
$4,293.00
$51,516.00
38
12
4
2
TOTAL COMBINED COST:
Proposal submitted by Kevin Hiller – Tampa Branch Manager
kevinh@lukebrothers.com
Cell phone: (813) 245-3228
EXHIBIT 10
LANDSCAPE
MAINTENANCE
PROPOSAL
Solterra Resort
Davenport, FL
MAY 2016
COMPANY OVERVIEW
The name Floralawn is synonymous with expert care and service when it comes
to properties across Central Florida. Whether it’s your family’s personal backyard
oasis or a private University with thousands of students, landscapes enhance
the way we live, work, and play. Unparalleled industry knowledge coupled with
the friendly service of a small operation delivers a package that leaves
our clients with a beautiful, well-maintained landscape that attracts
people, adds to their property value, and contributes to their success.
HISTORY
Floralawn was founded in 1993 by Rob Averitt and Rich McDonald.
This partnership was created out of the desire to build a company
that customers would find easy to work with, cost effective, and
above all—deliver the utmost quality. Through sales, acquisitions,
and a customer retention rate of over 95%, Floralawn has always
put the needs of the customer first. In April 2010, Floralawn
acquired Polk Pump & Irrigation, which added the final dimension
to the phrase “Total Property Maintenance.”
VISION
Floralawn’s vision is to be the most preferred landscape maintenance
provider in Florida to the association, commercial, and residential
markets, thus providing a profitable return. Additionally, Floralawn
strives to create a stable yet scalable enriching atmosphere and
culture for our employees and customers through a sense of
servant-like service.
WHO WE ARE TODAY
Expansion during a time of sluggish economic activity has
always been possible due to Floralawn’s financial strength and
its commitment to never turning away from the company’s core
vision. Floralawn has since become one of Central Florida’s most
trusted landscape maintenance companies and enjoys a diversity
of services available to our clients that no other company can
match. Floralawn is a proud member of both the Lakeland and
Winter Haven Chambers of Commerce and is highly involved
with the Community Association Institute.
OUR APPROACH
Being proactive is paramount when maintaining any property or
community. We understand that no two properties are alike; each
has different needs and demands that must be treated uniquely. Our
employees are diligently trained to treat each property as their own and
realize that one size does not fit all.
LOCATION
SERVICES
Many of Central Florida’s most breathtaking homes rely on Floralawn to
maintain their landscape. With unique services that meet the needs of
individual homeowners, they receive special attention that giant landscape
maintenance providers cannot
offer. Additionally, Floralawn
can easily cater to larger
HOA clients; we routinely
maintain stunning entryways,
challenging common areas,
complex irrigation systems,
pond beautification features,
and problematic pump systems
to increase curb appeal
and appease even the most
finicky homeowner. Filling
such an all-encompassing
niche gives clients peace of
mind knowing a
partnership with
Floralawn
will
benefit them for
years to come.
734 S. Combee Rd • Lakeland, FL 33544
We are located just south of I-4, Central
Florida’s major artery. This provides quick
and easy access for Floralawn to service
customers with a level of response that
has allowed us to retain over 95% of our
customer base since 1993.
Since 2010, Floralawn has kept a working
warehouse stocked with pump and
irrigation supplies that we use to service
our clients. This warehouse also provides
a source of “walk-in” business for the doit-yourselfers.
KNOWLEDGE
With constant training and continuing education of each staff
member, we pride ourselves on the ability to be an expert source
of knowledge in all aspects of property maintenance. Our team
of professionals are recognized as experts in their respective
fields, covering everything from sustainable landscape to the
latest irrigation technology. This expert knowledge not only
helps us excel in the landscape arena, but is also valuable in
educating our clientele.
CAPABILITIES
Floralawn’s unique place in the industry, with a bevy of expert services available under one roof, defines
the term “Total Property Maintenance.” Although we frequently supply these solutions a la carte, we
specialize in being able to package these solutions together to make Floralawn your one and only phone
call. On any given property, we can combine landscape maintenance, fertilization, indoor & outdoor pest
control, landscape design, and irrigation – providing a complete suite of services for one affordable price.
Our clients are able to reduce their overall expenses by procuring these services from one provider.
LANDSCAPE MANAGEMENT
Whether it’s brand-new turf and plantings or the look your property has had for years, it’s important to protect
your investment. Central Florida is a hotbed of potential threats to your landscape and Floralawn is expertly
trained and equipped to keep it looking beautiful. Quality inspections and cutting-edge preventative products
provide a proactive approach to stop problems before they start, which saves you time and money.
FERTILIZATION
Proper fertilization is second only to adequate irrigation, when it comes
to the health of your landscape. A thick, lush, green lawn is not only
beautiful, but also the best defense against the full spectrum of diseases,
insects, and weeds. Our expert knowledge and experience can keep it
looking its best year-round.
PEST CONTROL
When combined with proper fertilization, a proactive pest control
program is the best solution possible. Aggressively preventing major
infestations will keep your landscape looking its best. Our Integrated
Pest Management Professionals can help maximize the beauty, health,
and lifespan of your trees, shrubs, and turf.
ENHANCEMENTS & BEAUTIFICATION
From replenishing beds with fresh mulch and annuals to a complete
landscape design overhaul, Floralawn’s Horticultural team of Landscape
Designers and Installers can make any building pop with instant added
curb appeal. Your property is our canvas, and we take the time and
effort to help each client combine their vision with a self-sustaining
landscape and Florida-friendly plants wherever possible. With over 15
years of exceeding our clients expectations, you can rest assured that
large or small, the job will be done neatly, efficiently, and correctly—the
first time, every time.
WATER MANAGEMENT
Droughts, high water bills, new regulations, violation penalties… Water Management is a hot topic in Florida
nowadays. Water is a limited resource and using it wisely is even more imperative now. Proper Water Management
goes far beyond merely “fixing sprinklers.”
IRRIGATION
Water plays the most vital role in the overall appearance and health of
plantings on your property. Making sure enough water is being applied is
just as crucial as making sure you aren’t running money down the drain.
The experts at Floralawn understand that your irrigation system is the main
artery that feeds the living, breathing organism known as your landscape.
PUMPS & WELLS
Since 1958, we have been the “go-to” pump and irrigation company in Polk
County and surrounding areas because of our specialty in servicing and
maintaining today’s complicated pump systems. Having over 53 years of
experience, we enjoy the lasting relationship built not only by providing
expert service, but also by being a source of knowledge for our customers.
INDOOR PEST CONTROL
Floralawn’s Indoor Pest Control Division couples cutting-edge
products and equipment with the industry’s leading Integrated
Pest Management techniques to provide our customers with
what’s known as Preventative Pest Control. Our knowledgeable
team of Pest Technicians are able to keep homes and businesses
pest-free without the use of harsh chemicals inside the buildings.
Our non-detectable insecticide products create an invisible
barrier around the perimeter, keeping the outside of your home
or building pest-free year round.
EXTRA SERVICES
Deep Root Shrub Feeding
Bush-hogging
pH Correction
Antibiotic Palm Tree Injections
Low-Volume Irrigation Property Clean-Up
Pond Fountains Turf Painting Landscape Lighting
French Drains Pressure Washing Flea Control
YOUR COMMUNITY
SOLTERRA RESORT
Floralawn has the capabilities to address every present
need and demand in your development. Irrigation
management is paramount in any successful landscape,
and when coupled with proper maintenance,
fertilization, and pest control practices, plants and turf
can reach their full potential. Increasing curb appeal is
always our top priority and end goal. Returning your
landscape to its intended condition will be achieved
through restorative and proactive key processes in
your development.
COMMUNITY CURB APPEAL
Curb appeal is important for maintaining property value and
resident retention. Floralawn can help increase the success
of your curb appeal by adding cost-efficient annual flowers
in highly visible areas.
These plantings can be rotated
throughout the year to accompany the changing seasons
and to facilitate a dynamic color palette all year long.
Floralawn staffs an expert Landscape Designer that can assist
with proper plant selections that would best suit location and
soil conditions when the time arises to replace or enhance
your landscape. We would also focus a tremendous amount
of effort into restoring the vigor of the grass and turf already
present on the property, creating an instant result at no extra
cost to the Association.
COMMUNICATION
Floralawn understands that communication does not end at the
contract’s scope and terms; rather, this is where it begins. When
dialog is established between Floralawn and your community,
being proactive becomes second nature. Open, unfettered
communication is a crucial element for any successful
relationship in the landscape industry, especially in a day and
age of so many regulations, rules, and complex systems.
PERSONNEL STRUCTURE
Every Employee at Floralawn understands that each property is unique and demands their full
attention each time they step foot on it. This understanding is essential to the success of your property,
and every day we strive to make your property look its absolute best. Instilling this “ownership” of our
clients’ properties in each individual employee is how we start our Customer Service Experience.
WHAT TO EXPECT FROM Floralawn
Outfitted with today’s leading equipment,
our crews see every visit to your property
as an opportunity to leave it looking better
than when they arrived, instantly increasing
curb appeal. The finishing touches set them
apart from any “mow, blow, and go” outfit
out there.
Identifying system issues and inspecting potential
problem areas is what our irrigation techs do best.
With water being crucial to your landscape, doing
the job right each time is paramount. Additionally,
every employee is trained to keep an eye out for
failed irrigation components.
SOLTERRA
LANDSCAPE
MAINTENANCE
CREW
MAINTENANCE
DIRECTOR
ACCOUNT
MANAGER
NEED MORE SERVICES?
ENHANCEMENTS &
BEAUTIFICATION
IRRIGATION
TECHNICIANS
WATER
MANAGEMENT
DIRECTOR
FERTILIZATION &
PESTICIDE CREW
FERT & PEST
MANAGER
Overseeing all aspects of your
Total Property Maintenance
plan, the Account Manager
holds the responsibility of
successful communication. As
the liaison between client and
crew, he or she is trained to
identify the specific needs of
each property and to ensure all
aspects are delivered above and
beyond expectations.
Lush, thick, emerald-green
turf is the result of planning
and implementing a proactive
fertilization and pest program,
specifically tailored to each
property. Our techs are
thoroughly trained in Florida
landscapes and deliver expert
care with each and every visit.
PUMP & WELL
TECHNICIAN
INDOOR PEST
TECHNICIAN
Total Property Maintenance involves many moving parts, and your Account Manager
serves as the central cog in the machine, ensuring your total satisfaction. Detailed quality
assurance checks from the Account Manager means that your property is always under a
watchful eye. Should you ever have a question or concern, one phone call is all it takes.
KEY MANAGEMENT
MEET THE TEAM
ROB AVERITT attended the University of South Florida, where
he received his degree in Business Administration. Through hard work,
dedication, and steadfast faith, Rob and his best friend Rich turned Floralawn
from a dream into the industry leader that it is today. Rob holds Certified
Pest Control Operator’s licenses in both Turf & Ornamentals and General
Household Pest Control. Rob, a Florida native, is also a Landscape Designer.
PRESIDENT
He leads his company by example and always puts the customer first.
LUCAS MARTIN graduated from University of Missouri with a B.S. in
Horticulture with emphasis on Turfgrass Management. He moved to Florida in
2002 as the Superintendant of a golf course and has since joined the Floralawn
team. Lucas is extremely involved in networking associations like Community
Associations Institute both in Orlando and Tampa. He is also on the Board of
VICE PRESIDENT
Directors for the Polk County Builders Association.
MATT WELLMAN has over 15 years experience in landscape maintenance
with a portfolio that includes residential, commercial, and city projects as well as
large HOA communities. Matt joined the Floralawn team in 2001; prior to that,
he enjoyed a job with the City of Auburndale’s Parks and Rec Department. Matt,
a Polk county native, attended PCC and USF, receiving a degree in Sociology.
MAINTENANCE MANAGER
BRAD THOMPSON has over 20 years of experience in the landscape
industry, ranging from major landscape installations to managing
large-scale commercial accounts. Brad’s knowledge of landscape and
maintenance shines due to his extensive experience in Central Florida.
Being an industry expert, Brad is utilized as a source of knowledge for
SENIOR ACCOUNT MANAGER
every aspect of landscape maintenance. He is also certified in Rainbird’s
Maxicom 2-wire systems.
HAROLD SIMMONS has over 20 years experience in the Green Industry. During his 20
years, Harold’s portfolio includes design, installation, and maintenance of golf courses, master
planned landscape, and large-scale irrigation. In addition to his design and installation skills,
Harold has also managed large-scale commercial and residential accounts.
LANDSCAPE MANAGER
RICH MEDLONG started in the horticulture industry in 1995 as a humble service technician
for a large pest control company. During his 18 year stretch in the industry, Rich has been able
to gain extensive knowledge in both commercial and residential applications. Rich not only
started out as a service technician, but has managed large horticulture companies. Rich is a
FERT & PEST MANAGER
proven expert in the horticulture industry.
ROY OSBORNE attended college in Jamestown, North Dakota and moved to Florida in 1971.
He has served with Polk Pump for over 33 years, and since 1979, he has held... in Well Drilling.
With nearly 40 total years of experience, there isn’t an issue that Roy hasn’t seen nor solved.
Clients rest assured knowing he has the knowledge and tools to get the job done right the first
PUMP & WELL MANAGER
time around.
LOREN WINGET joined the Floralawn team bringing 13 years of experience within the green
industry. Loren offers a “hands on” approach with a high level of energy and focus on environmentally sound practices and long term solutions. Loren has extensive installation, maintenance
and trouble-shooting knowledge in both Hunter and Rainbird systems and products. In his free
IRRIGATION MANAGER
time, he can be found on the water with his family.
CHRIS SEMKO attended Southeastern University where he received his degree in Business
Management and Leadership. He has over seven years of Green Industry experience under his
belt and has been a valued member of the Floralawn Team since 2006. Chris’ “customer comes
first” philosophy makes him an asset to each and every property Floralawn expertly maintains.
ACCOUNT MANAGER
EXPERIENCE
EXPERIENCE
BELLALAGO
Master Association
PROPERTY TYPE:
LOCATION:
PROFILE:
SCOPE:
CONTACT
INFORMATION:
MASTER-PLANNED COMMUNITY
KISSIMMEE, FL (OSCEOLA COUNTY)
TURF
6 Million Sq Ft
LANDSCAPE BEDS 500,000 Sq Ft
ROADWAY EDGING 400,000 Ln Ft
Bellalago is a massive master-planned
community located on coveted Lake
Toho.
This community boasts long
stretches of road enveloped with mature
landscaping and plush turf. Bellalago’s
amenities is something to be expected
from a 5-star resort and is fully equipped
with active staff. The amenity center is
nestled in front of a serene view of Lake
Toho that sport it’s own boat access.
Residents have the priveledge of walking
the curvy dock to enjoy the quietness
that a large lake brings. Bellalago is
one of Kissimmee’s largest community
developments and is a much soughtafter place to live.
PROPERTY MANAGER
Kraig Carmickle
POINT OF INTEREST
Evergreen Lifestyles Management
Bellalago has more than 1200 homes, over
4 miles of roadways, 2 amenity centers, 4
entrances, and over 30 lakes.
877-221-6919
MAINTAINED
SINCE 2012
“We couldn’t be more happy with Floralawn.
We look forward to a long-lasting relationship.”
EXPERIENCE
BELLA TRAE
at Champions Gate
Condominium Association
PROPERTY TYPE:
LOCATION:
PROFILE:
SCOPE:
MULTI-FAMILY COMMUNITY
CHAMPIONSGATE, FL
TURF GRASS
PALM TREES
3.2 Million Sq. Ft.
300
Bella Trae is Championsgate’s premier
condominium community.
It is the
home of many PGA and LPGA members
as it boasts one of the best golf clubs in
Orlando. Bella Trae is also the home of
the David Leadbetter Golf Academy and
a Greg Norman Signature Course.
Floralawn
provides
an
landscape maintenance
all
inclusive
package that
puts the upmost focus on irrigation and
turf conditions. Through our efforts, we
have saved the community thousands of
dollars by optimizing and restructuring
irrigation water management.
CONTACT
INFORMATION:
PROPERTY MANAGER
Eddie Vargas, CAM
Aegis Community Management
Solutions
863-256-5052
POINT OF INTEREST
Voted “Orlando’s Best Public Golf Course”
by cityvoter.com and has hosted the Father
Son Challenge.
MAINTAINED
SINCE 2014
“Floralawn made an immediate impact improving
our property, all while saving the community
thousands through water conservation!”
EXPERIENCE
SUMMERGLEN
Homeowner’s Association
PROPERTY TYPE:
LOCATION:
PROFILE:
SCOPE:
CONTACT
INFORMATION:
OCALA, FL (MARION COUNTY)
TOWNHOMES40
TURF (COMMON) 500,000 Sq Ft
HOMES
950 Built
Pleasing a Property Manager, multiple
builders, and over 1,500 residents
consistently is a daily task at SummerGlen.
Named one of Where To Retire Magazine’s
50 Best Master-Planned Communities
four consecutive times, SummerGlen
expects and receives the highest quality
care and professional service from their
landscape service provider. Floralawn
works closely with the Property
Management staff to create detailed
scheduling for all landscape events, from
daily mowing to routine fertilization and
pest control treatments. Consistency is
paramount when maintaining a property
of this size and caliber, and SummerGlen
has been proud to partner with Floralawn
for their needs for over three years.
PROPERTY MANAGER
Rachelle Kirkley
Leland Management
352-245-0432
ASSOCIATION CONTACT
Ed Stein
352-553-2433
POINT OF INTEREST
Floralawn works directly with the Community
Developer on our maintenance, fertilizer, and
irrigation programs to increase home sales
within the community.
MAINTAINED
SINCE 2009
“Floralawn does a great job every visit...I’m
thoroughly impressed.”
EXPERIENCE
EAGLEBROOKE
Master Association CDD
PROPERTY TYPE:
LOCATION:
PROFILE:
SCOPE:
CONTACT
INFORMATION:
LAKELAND, FL (POLK COUNTY)
LANDSCAPE BEDS 50,000 Sq Ft
TURF (COMMON) 280,000 Sq Ft
ROADWAY EDGING 29,000 Ln Ft
The community is build around a very
popular and intricate golf setting which
pulls golfers from all over Central Florida.
Eaglebrooke incorporates elements of
Lakeland’s natural beauty with large Maple
trees, mature Live Oaks, plush grass, crisp
lines, and rolling hills. Vigorous feeding
and precise watering help Eaglebrooke’s
turf stay in excellent condition. With
the mature landscaping and the large
over-hanging trees, Floralawn’s team of
professionals ensure roadway safety by
clearing debris and keeping the landscape
restricted to their respective locations.
PROPERTY MANAGER
JoAnna Likar
POINT OF INTEREST
L.E. Wilson & Associates
Eaglebrooke is located in south Lakeland and
champions a 41/2 star, Golf Digest rated golf
course.
813-645-1569
MAINTAINED
SINCE 2012
“We’re amazed at the drastic
improvement since they took over.”
EXPERIENCE
TRADITIONS
Master Association
PROPERTY TYPE:
LOCATION:
PROFILE:
SCOPE:
WINTER HAVEN, FL (POLK COUNTY)
FULLY SERVICED HOMES
252
Traditions stands out as a beacon of
luxury home ownership.
The plush
landscape and grand entrances greet
residents and vistors alike. Floralawn took
over landscape maintenance in 2010,
when the landscape was on the brink of
devistation. Poor water applications and
under fertilization had a stranglehold over
Traditions’ miles of landscape. Floralawn
was able to create a recovery plan and
implement procedures to ensure this
would never happen to the community’s
biggest investment.
Floralawn fully
services over 250 homes that includes
mowing,
detailing,
irrigation,
and
fertilization / pest control.
CONTACT
INFORMATION:
COMMITTEE CHAIRMAN
Anthony Bertolone
Grounds & Maintenance
863-318-8141
POINT OF INTEREST
Now recovered, Traditions’ landscape was
on the brink of devistation.
MAINTAINED
SINCE 2010
“Thanks to Floralawn, our community looks
better than ever. Thank You.”
EXPERIENCE
TERRALARGO
Master Association
PROPERTY TYPE:
LOCATION:
PROFILE:
SCOPE:
TURF GRASS
WELL PUMPS
500k sq. ft.
4 maintained
Rolling hills and beautiful waterfront
views compliment Terralargo, which
is located in the up-and-coming area
of north Lakeland.
Terralargo gives
its residents plush landscape and upscale surroundings.
While still in a
development and sales phase, Floralawn
works with the association and the builder
to accommodate the type of lifestyle
surroundings that make Terralargo a
sought after, premier community.
Floralawn provides a full service package
(maintenance, irrigation, & horticulture)
as well as daily porter services and interior
pest control for the amenity buildings.
CONTACT
INFORMATION:
VICE PRESIDENT
Tony Iorio
Avatar Properties Inc.
POINT OF INTEREST
Winner of Beautification Award for the City
of Lakeland.
MAINTAINED
SINCE 2012
“Best example of plant selection and
horticultural practices in the City of Lakeland.”
EXPERIENCE
OAKBRIDGE
Master Association
PROPERTY TYPE:
LOCATION:
PROFILE:
SCOPE:
CONTACT
INFORMATION:
SIDEWALK
ROADWAY
TURF
9.6 Miles
4 Miles
755K Sq Ft
As the gateway to five distinct highend communities in one of the fastest
growing areas of Lakeland, Oakbridge at
The Grasslands stands as a picturesque
winding road enveloped by the landscape
of plush green grass and sprawling
majestic oaks. Pops of bright color
explode throughout the median in the
forms of beautifully blooming tabebuia
and crepe myrtle trees. Floralawn has
risen to the challenge of maintaining
such a diverse landscape, not to
mention keeping nearly 10 full miles
of hardscaping edged cleanly. Nearby
shopping, multiple lakes, a walking trail,
and exercise stations bring a lot of foot
traffic through Oakbridge, and Floralawn
understands that it’s putting effort into
the smallest details of the landscape that
make this property shine.
PROPERTY MANAGER
Leonard Mass
Drummond Co.
863-647-1100
POINT OF INTEREST
Floralawn is able to expertly maintain
the 18 acres of plush St. Augustine turf
at Oakbridge despite the variety of
microclimates, including full shade, full sun,
waterfront, roadway, and high-traffic.
MAINTAINED
SINCE 2009
“Overall the turf fertility, weed control,
and pruning & shaping increases the
properties appearance.”
EXPERIENCE
MOUNT OLIVE
SHORES NORTH
PROPERTY TYPE:
LOCATION:
PROFILE:
SCOPE:
POLK CITY, FL (POLK COUNTY)
HOMES 450
Located in the heart of Polk City, Mount
Olive Shores features 2 clubhouses
and plush landscaping.
Interestingly,
the majority of the residents are from
different parts of the U.S., most of which
have attached garages for their RV’s.
Floralawn provides a full service menu for
the common areas and custom services
for the residential homes which include
mowing, blowing, and edging.
CONTACT
INFORMATION:
PROPERTY MANAGER
Lou Ellen Wilson
LE Wilson & Associates
813-645-1569
POINT OF INTEREST
More than half of the residents at Mount
Olive Shores leave during the summertime.
MAINTAINED
SINCE 2013
“Our account manager is detail oriented
and proactive...could not be happier!”
EXPERIENCE
VINEYARDS OF
HORIZONS WEST
Community Association
PROPERTY TYPE:
LOCATION:
PROFILE:
SCOPE:
WINDERMERE, FL (ORANGE COUNTY)
HOMES
92 Single Family Homes
30 Townhomes
Vineyards of Horizons West is just the first
phase in this large development located
in beautiful Windermere, FL. KB Homes,
the builder, has built over 90 homes,
an amenity center, 30 townhomes,
and considers every element within the
community to be a selling point, including
the landscape.
Floralawn currently
provides a full service menu including
mowing, horticulture treatments, and
irrigation services on the common areas
and all the residential homes.
CONTACT
INFORMATION:
PROPERTY MANAGER
Kraig Carmickle
Evergreen Lifestyles Management
877-221-6919
POINT OF INTEREST
Vineyards is the first phase of two phases.
The final plan has over 200 lots and
townhomes.
MAINTAINED
SINCE 2013
“The exceptional landscape maintenance
has helped the builder sell more homes.”
EXPERIENCE
LEGENDS COUNTRY CLUB
Community Association
The Legends Country Club Community was
developed by Lennar Corporation beginning in
PROPERTY TYPE:
Master-Planned Community
2000. Final homebuilding construction continues
today in Nottingham at Legends with builder David
LOCATION:
CLERMONT, FL (LAKE COUNTY)
Weekley Homes. During this time period five (5)
neighborhoods with 867 total homesites were
CONTACT
INFORMATION:
Michelle Saunders
352-243-6370
created ... some with multiple phases within.
Builders completing homes in Legends have been
Arthur Rutenberg Homes, David Weekley Homes,
Engle Homes, Lawson Custom Homes, Lennar
Homes, and US Homes.
MAINTAINED
SINCE 2015
“Floralawn transformed our community in
just a few months”
ARLINGTON RIDGE
Master Planned Community
Arlington Ridge homes are being built by FLC, one
of Central Florida’s most respected homebuilders
PROPERTY TYPE:
and winner of national awards for building the best
Florida over 55 communities. All of us at FLC have
LOCATION:
LEESBURG, FL (LAKE COUNTY)
one goal: to create a truly excellent way of life for
our customers to enjoy at our independent senior
CONTACT
INFORMATION:
Matt Davidson
352-620-0101
communities.Located in an uncrowded setting in
the heart of Central Florida’s beautiful Lakes region,
Arlington Ridge retirement living is less than an
hour from Orlando’s resort attractions, dining &
entertainment, and international airport.
MAINTAINED
SINCE 2015
“Floralawn has been very responsive to the
needs of the residents.”
EXPERIENCE
CHRISTINA HAMMOCK
For over 10 years, Floralawn has maintained
the common areas and houses within Christina
PROPERTY TYPE:
Hammock, helping it grow from the initial
three houses into the sprawling 85 homesite
LOCATION:
community it is today. Many residents know our
crew leaders and management staff by name, and
all have peace of mind knowing our professional
CONTACT
INFORMATION:
MAINTAINED
SINCE 2001
SELF-MANAGED PROPERTY
team will consistently maintain well-manicured
lawns and shrubs, lush turf that is free of pests
GROUNDS & MAINTENANCE
COMMITTEE CHAIRMAN
and weeds, and properly working irrigation.
Jon Gross
the seasonal flash of flair that Floralawn adds by
201-835-2162
installing fresh annuals in the clubhouse’s flower
Residents also enjoy the extra touches, such as
beds for the holidays.
MUIRFIELD VILLAGE
Residents at Muirfield Village rest easy in the fact
that one phone call is all that’s needed to address
PROPERTY TYPE:
LOCATION:
CONDOMINIUMS, MULTI FAMILY
any concerns regarding irrigation, maintenance,
fertilization, and even their interior pest control. A
proactive, preventative approach using Integrated
Pest Management allows residents to enjoy pestfree homes without the use of harsh chemicals
CONTACT
INFORMATION:
PROPERTY MANAGER
Dick Pellegrini
863-603-7008
inside them. Detail-oriented mowing, pruning, and
shaping help maintain the overall continuity of the
development while dazzling green turf accent the
water features and plantings. Floralawn has also
recently installed a new low-volume irrigation
system, poised to save the Association thousands
on their water bills.
MAINTAINED
SINCE 2006
POINT OF INTEREST
There are 18 individual buildings on over two acres
of land which comprises Muirfield Village just inside
Grasslands.
EXPERIENCE
CHRISTINA CHASE
Christina Chase is a highly visible community
located along one of the busiest residential
PROPERTY TYPE:
LOCATION:
CONTACT
INFORMATION:
roads in south Lakeland. The community has a
mix of Slash Pine Trees and large Live Oak trees
overlooking highly manicured St. Augustine
lawns that Floralawn maintains on a weekly basis.
PROPERTY MANAGER
The front entrance of Christina Chase is a
Emelia Eich
main selling point for future home owners as
L.E. Wilson & Associates
813-645-1569
it offers a great mix of chisled shrubbery and
bright, blooming annuals that get replaced on
a bi-monthly basis.
The residents at Christina
Chase live care-free as Floralawn provides all
the landscape and irrigation services from the
common areas to the individual homes.
MAINTAINED
SINCE 2011
COMPASS BAY TOWNHOMES
Compass Bay Townhomes is an expanding
townhome community with over 400 units and
PROPERTY TYPE:
LOCATION:
MASTER-PLANNED MULTI-FAMILY
is conveniently located near US-192, Central
KISSIMMEE, FL (OSCEOLA COUNTY)
Since early 2014, Floralawn has been in the
Florida Greene Way, and I-4.
process of revitalizing the distressed landscape at
CONTACT
INFORMATION:
VICE PRESIDENT
Tony Iorio
Avatar Properties, Inc.
Compass Bay. Floralawn was able to integrate
a much needed irrigation management process
and slowly nurished the plants back to full health.
Floralawn outlined attainable goals and set forth
the processes to reach them.
MAINTAINED
SINCE 2014
INSURANCE, LICENSURE,
& REFERENCES
INSURANCE
LICENSURE
AGRICULTURE PRODUCTS DEALER
BUSINESS TAX RECEIPT
PEST CONTROL LICENSE
STORMWATER INSPECTOR
MAXICOM CERTIFICATION
BRAD THOMPSON
BEST MANAGEMENT PRACTICES
REFERENCES
REFERENCES
REFERENCES
Aegis CMS Inc
8390 Championsgate Blvd
Championsgate, FL 33896
7/2/15
Floralawn
P.O. Box 91597
Lakeland, Florida 33801
To Whom It May Concern:
I completely recommend Floralawn Premiere Lawn & Pest for all your landscaping
needs. I have been using their services for several years now, and I have been very
impressed with the quality of work and customer/client communication.
Floralawn and their team have completed several large landscape enhancement
projects and at the same time complying with the landscape maintenance schedule.
Efficiency and time management at it best!
Floralawn is a landscape company you can count on to manage the day to day
operations and cultivation of your landscaped areas, at the same time they look for
ways to enhance your landscaped areas!
Sincerely,
Eddie Vargas, Jr. CAM
Director of Operations
Aegis CMS Inc.
REFERENCES
August 21, 2014
To whom it may concern
Re: Letter of Recommendation
FloraLawn Landscape provided landscape contracting services for two of my Associations
over the past year. I am honored and happy to write this letter of recommendation for
FloraLawn Landscape. FloraLawn has applied their landscape practices & knowledge to
solving landscaping issues within my two current associations with fantastic results.
FloraLawn has a high respect for “customer service” such as; when issues arise they are
dealt with quality and in a timely manner, taking on extra projects that are not contracted
and submitting weekly reports to all property managers in a timely manner explaining the
work performed in a clear and concise form.
FloraLawn has been proactive in communicating and attends HOA board meetings when
invited. Most importantly is their honesty and direct recommendations for property
improvements and cost efficiency.
Should you have any questions please feel free to contact me.
Sincerely,
Kraig Carmickle
Kraig Carmickle – CEO of Evergreen Lifestyles Management
10401 Deerwood Park Boulevard, Ste. 2130
●
Jacksonville, FL 32256
REFERENCES
January 6, 2015
Re:
Floralawn, Inc.
To Whom It May Concern:
I have had the pleasure to have Rob Averitt and Floralawn, Inc. work for our companies
for over thirteen years now. Through that time, they have done our irrigation work, our
landscaping work, and most importantly, our property landscape management work.
The FLC Companies develop active adult communities. These communities have
Homeowner Associations and common areas that require lawn maintenance. Floralawn
has excelled in finding a way to provide excellent customer service while always being
competitively priced.
I am often hesitant to recommend sub contractors and vendors, but I would not only
recommend Rob’s company, but I would also recommend him personally. They are a top
tier company who do things the right way. That comes from the top and it is a pleasure to
be associated with companies who do business that way.
Should you have any questions about Floralawn, Inc. and/or this letter of
recommendation, please do not hesitate to call.
Sincerely,
The FLC Companies
Robert J. Salzman
Principal
146 Horizon Court, Lakeland FL 33813
(863)646-2904
MAINTENANCE
PROPOSAL
PROPOSAL
Landscape Maintenance Proposal
Solterra
May 25, 2016
Solterra Resort CDD
Solterra Resort, Inc.
We sincerely appreciate the opportunity to propose how FloraLawn can help enhance the quality of your landscape.
Our proposal includes integrating a custom maintenance plan to meet the needs and demands of your property
while considering service expectations and community budget.
We hereby propose the following for your review:
LANDSCAPE MAINTENANCE FOR CDD
Service
Price Per Month
Price Per Year
$6,796
$81,552
Fertilization & Pest Control
$1,512
$18,144
$600
$7,200
$1,050
$12,600
$584
$7,008
$10,542
$126,504
Mulch
Palm Pruning
Total for CDD Base Services
LANDSCAPE MAINTENANCE FOR FULL SERVICE INDIVIDUAL HOME MAINTENANCE
Service
Price Per Month
Price Per Year
70’ Lots
$67.90
$814.80
50’ Lots
$58.55
$702.60
30’ Lots
$49.05
$588.60
ADDITIONAL SERVICES
Service
Annual Flowers
Est. # of Units
Price Per Unit
TOTAL
TBD
$1.90
TBD
Landscape Maintenance Program
Scope of Services
TURF CARE
Mowing Rotary lawn mowers will be used with sufficient power to leave a neat, clean, and uncluttered appearance 42 times per calendar year (Floratam) and 42 times per calendar year (Bahia) depending on growing season and conditions. It is anticipated that
mowing services shall be provided weekly during the growing season April through October and every other week during the
non-growing season or as needed November through March.
Bahia lake and pond banks will be mowed 21 times per year.
Trimming
Turf areas inaccessible to mowers, areas adjacent to buildings, trees, fences, etc. will be controlled by a string trimmer. When
string trimming, a continuous cutting height will be maintained to prevent scalping.
Edging
All turf edges of walks, curbs, and driveways shall be performed every mowing (42 times per year). A soft edge of all bed areas
will be performed every other mowing (21 times per year). A power edger will be used for this purpose. A string trimmer may
be used only in areas not accessible to a power edger.
Fertilization
St. Augustine/Floratam areas shall be fertilized with a commercial grade fertilizer 6 times per year. Timing of applications will
be adjusted to meet horticultural conditions.
Bahia turf areas may be fertilized and treated with insect/disease control at an additional cost that is outside of the scope of
work for this contract.
Weed, Insect,
& Disease Control Post-Emergent weed applications will be performed up to 4 times per year between April 1st and October 30th.
Pre-Emergent herbicides will be used 2 times per year between November 1st to April 1st. Weed control applications are conductive to soil and air temperatures. FloraLawn will not be held responsible for the post emergent control of common grassy
weeds like Crabgrass & common Bermuda due to the absence of legal and selective post emergent herbicides for this use.
Insect & disease control (not preventative) measures are incorporated into each fertilization application. Infestations will be
treated on an as needed basis throughout the year and the customer will be made aware of the actions taken as well as the chemicals used. Ant mounds will be treated as they appear, but contract pricing does not include products that guarantee year-long ant
control. Products like Bayer’s Top Choice or Chipco Choice that guarantee year-long ant control can be purchased outside the scope
of this contract.
TREE, SHRUB, AND GROUNDCOVER CARE
Pruning
All shrubs and trees (up to 10 feet) shall be pruned and shaped a maximum of 10 times per year to ensure the following:
● Maintain all sidewalks to eliminate any overhanging branches or foliage which obstructs and/or hinders pedestrian or
motor traffic.
● Retain the individual plant’s natural form and prune to eliminate branches which are rubbing against walls and roofs.
● The removal of dead, diseased, or injured branches and palms will be performed as needed
● Ground covers and vines can maintain a neat and uniform appearance.
● Palm trees >10’ will be trimmed 1 time per year
Weeding
Weeds will be removed from all plant, tree, and flower beds 18 times per year. This incorporates 2 times per month during the
growing season and 1 time per month during the non-growing season on an as-needed basis. Manual hand pulling and chemical
herbicides will be used as control methods.
Fertilization
Palms and hardwood trees will be fertilized 2 times per year. Shrubs and groundcovers will be fertilized 4 times per year. All
fertilizations of tree, shrub, and groundcovers will be designed to address site specific nutritional needs. Timing of applications
will be adjusted to meet horticultural conditions.
PROPOSAL
Insect, & Disease Control
All landscape beds shall be monitored and treated with appropriate pesticides as needed throughout the contract period. Plants
will be monitored and issues addressed as necessary to effectively control insect infestation and disease as environmental, horticultural, and weather conditions permit. FloraLawn does not guarantee the complete absence of any insect or disease. We will,
however, notify the customer and provide professional options at an additional cost outside the scope of this contract.
IRRIGATION
Overview
At the commencement of the contract, we will perform a complete irrigation evaluation and furnish the customer with a summary of each clock and zone operation. FloraLawn will submit recommendations for all necessary repairs and improvements to
the system with an itemized cost for completing the proposed work. FloraLawn is not responsible for turf or plant loss due to
water restrictions set by city, county, and/or water management district ordinances.
Inspections
All irrigation zones shall be inspected 1 time per month to insure proper operation. All zones will be turned on to check for
proper coverage and any broken irrigation components. Management shall receive a monitoring report after each monthly irrigation inspection.
Repairs
Any repairs that have been caused by FloraLawn will be repaired at no cost. All repairs to the irrigation system other than those
caused by FloraLawn will be performed on a time and materials basis with the hourly labor rate being $60.00 per hour. Faults
and failures of the irrigation system communicated to FloraLawn will be addressed in a fair and responsible time period, but
FloraLawn cannot guarantee a specific time response.
MISCELLANEOUS
Clean-Up
All non-turf areas will be cleaned with a backpack or street blower to remove debris created by landscaping process. All trash
shall be picked up throughout the common areas before each mowing 42 times per year. Construction debris or similar trash is
not included. Trash shall be disposed of offsite.
Mulch
Landscape beds that are currently mulched will be r-mulched one time per year.
Supervision
Property will be visited by quality control supervisor weekly (52 times)
OPTIONAL ITEMS & ADDITIONAL SERVICES
● Landscape design & installation
● Sodding and/or Seeding
● Annual flower bed design & installation
● Thin & prune trees over 10’ in height
● New plant installation
● Leaf clean-up
● Pump Maintenance● Pump repair & installation
CHRISTINA HAMMOCKS
Lakeland, FL
OUR PROMISE TO YOU
When you choose Floralawn, you will find your expectations met or
exceeded with the convenience of one point of contact. We will be
professional and proactive in our practices while using high-quality
people, efficient systems, updated technology, and competitive pricing.
We look forward to serving you and assure you that when you choose us,
you have gained the best company in the business.
P.O. Box 91597, Lakeland, FL 33804
863-668-0494 www.Floralawn.com
facebook.com/Floralawn
EXHIBIT 11
SOLTERRA RESORT CDD - STATEMENT 1
FY 2017 PROPOSED BUDGET
GENERAL FUND (O&M)
FY 2014
ACTUAL
REVENUE
SPECIAL ASSESSMENTS ON-ROLL (Gross)/ Actual (Net)
SPECIAL ASSMTS -OFF ROLL-REDUS FLORIDA LAND (Net)
SPECIAL ASSMTS -OFF ROLL- AK OAKMONT (Net)
SPECIAL ASSMTS -OFF ROLL - PARK SQUARE (Net)
SPECIAL ASSMTS -OFF ROLL - OAKMONT CLUB (Net)
ADDITIONAL ASSMTS -OFF ROLL-REDUS FLORIDA LAND (Net)
ADDITIONAL ASSMTS -OFF ROLL- AK OAKMONT (Net)
ADDITIONAL ASSMTS -OFF ROLL - PARK SQUARE (Net)
ADDITIONAL ASSMTS -OFF ROLL - DR HORTON (Net)
MISCELLANEOUS REVENUE
INTEREST
EARLY PAYMENT DISCOUNT
TOTAL REVENUE
$
FY 2015
ACTUAL
819 $
359,128
27,498
58,913
33
446,391
193,096 $
407,589
15,623
2,575
11
618,894
FY 2016
ADOPTED
FY 2016
YTD - MARCH
660,202 $
(26,408)
633,794
FY 2017
PROPOSED
330,113 $
105,299
76
435,487.49
938,321 $
938,321
VARIANCE
2016 TO 2017
278,119
26,408
304,527
EXPENDITURES
GENERAL ADMINISTRATIVE:
SUPERVISOR FEES
PAYROLL TAXES
PAYROLL SERVICES
DISTRICT MANAGEMENT
MASS MAILING & PRINTING
LEGAL ADVERTISING
BANK FEES
REGULATORY & PERMIT FEES
MISCELLANEOUS EXPENSE - PETTY CASH
PROPERTY TAXES
AUDITING SERVICES
DISTRICT ENGINEER
CONSTRUCTION ACCOUNTING SERVICES
LEGAL SERVICES - GENERAL COUNSEL
COUNTY ASSESSMENT COLLECTION CHARGES
WEBSITE SETUP & ADMINISTRATION
TOTAL GENERAL ADMINISTRATIVE
20,000
1,037
10,756
276
200
3,470
7,685
8,410
29,911
10,941
92,686
24,000
1,289
239
175
1,782
3,225
16,207
36,975
1,549
85,441
32,000
1,500
1,800
275
175
1,600
3,225
10,000
25,000
19,806
1,995
97,376
8,000
20
78
105
175
1,620
1,652
5,000
1,350
7,550
738
$26,288
35,500
1,500
1,800
275
175
4,500
10,000
20,000
960
$74,710
3,500
(1,600)
1,275
(5,000)
(19,806)
(1,035)
(22,666)
INSURANCE:
INSURANCE (General Liability & Public Officials, & Property)
TOTAL INSURANCE
28,835
28,835
30,554
30,554
28,105
28,105
20,532
20,532
35,000
35,000
6,895
6,895
3,000
3,771
6,771
650
6,000
5,787
12,437
1,400
500
6,000
3,771
11,671
6,000
7,543
13,543
650
1,000
6,000
7,543
15,193
(750)
500
3,772
3,522
-
46,402
-
-
50,000
-
23,468
38,044
29,850
18,623
109,985
26,596
62,403
12,575
17,841
119,415
31,000
68,400
15,225
16,500
131,125
15,059
33,894
3,779
9,314
9,944
71,989
46,000
68,400
27,300
18,000
40,000
199,700
15,000
27,300
2,775
23,500
68,575
1,850
15,147
2,170
19,167
10,764
12,315
10,835
4,787
38,701
9,936
9,612
9,600
2,500
31,648
4,968
4,806
5,340
6,853
21,967
10,164
9,612
21,600
6,000
47,376
228
12,000
3,500
15,728
DEBT SERVICE ADMINISTRATION:
ARBITRAGE REPORTING
BOND AMORTIZATION SCHEDULE FEE
DISSEMINATING AGENT
TRUSTEE FEES
TOTAL DEBT SERVICE ADMINISTRATION
SHORT-TERM LOAN
LOAN TO DEVELOPER
UTILITIES:
UTILITIES - ELECTRICITY
UTILITIES - STREET LIGHTS
UTILITIES - STREET LIGHTS - PHASE 2A & 2B
UTILITIES - WATER
RECLAIMED WATER
TOTAL UTILITIES
SECURITY:
SECURITY SYSTEM - MAIN ENTRANCE
SECURITY MONITORING - POOL & AMENITY CENTER
SECURITY - PER RESIDENCE CHARGE
GATE MAINTENANCE & REPAIR
TOTAL SECURITY
Page 1 of 3
SOLTERRA RESORT CDD - STATEMENT 1
GENERAL FUND (O&M)
FY 2014
ACTUAL
FY 2015
ACTUAL
FY 2016
ADOPTED
FY 2016
YTD - MARCH
FY 2017
PROPOSED
VARIANCE
2016 TO 2017
CLUBHOUSE/AMENITY ADMINISTRATION:
AMENITY MANAGEMENT - MELROSE
CLUBHOUSE FACILITY MAINTENANCE (Cleaning & Handyman)
CLUBHOUSE & LIFESTYLE SUPPLIES FOR AMENITY MGR.
CLUBHOUSE PHONE
PEST CONTROL & TERMITE BOND
POOL MONITORS
COFFEE, WATER, AND VENDING SERVICES
TOTAL CLUBHOUSE/AMENITY ADMINISTRATION
18,380
20,239
1,500
355
15,990
56,464
41,363
24,156
1,847
1,045
36,904
3,776
109,091
52,252
24,560
1,500
1,140
39,000
2,000
120,452
26,126
16,284
1,494
686
570
14,512
3,057
62,729
76,765
24,160
12,000
900
1,140
70,096
5,500
190,561
24,513
(400)
10,500
900
31,096
3,500
70,109
MITIGATION RESTORATION:
PERMIT TRANSFER FEE - BDA
MITIGATION MONITORING
SEMI-ANNUAL VEGETATION MONITORING
HERBICIDE MAINTENANCE
SAND SKINK MONITORING PROGRAM
ANNUAL REPORT
TOTAL MITIGATION RESTORATION
20,000
690
14,000
8,000
42,690
7,635
6,402
14,037
3,000
5,000
5,870
7,500
21,370
-
-
(3,000)
(5,000)
(5,870)
(7,500)
(21,370)
LANDSCAPE/PROPERTY MAINTENANCE:
POND & WETLAND MAINTENANCE
LANDSCAPE MAINTENANCE - CONTRACT
LANDSCAPE MISCELLANEOUS
LANDSCAPE ANNUAL & MULCH REPLACEMENT
IRRIGATION REPAIRS & MAINTENANCE
ASPHALT PAVEMENT REPAIR & MONITORING
CONTINGENCY
TOTAL LANDSCAPE/PROPERTY MAINTENANCE
40,521
10,418
42,885
1,200
95,024
63,780
38,901
4,500
10,645
117,826
128,780
10,000
5,500
9,000
5,000
158,280
4,500
31,890
2,745
1,350
6,185
46,670
10,140
108,966
10,000
14,850
9,000
5,000
5,000
162,956
10,140
(19,814)
9,350
5,000
4,676
14,400
375
-
23,400
3,179
420
-
23,400
3,500
261
2,815
11,100
1,099
-
9,782
6,735
8,509
39,801
639
17,861
45,499
710
3,080
33,766
695
1,324
2,102
16,319
23,400
5,500
575
3,200
13,450
500
750
6,750
4,000
58,125
2,000
314
385
13,450
500
40
6,750
920
24,359
-
-
-
20,883
20,883
104,700
104,700
104,700
104,700
$300,921
$938,321
254,528
FACILITY MAINTENANCE:
POOL SERVICE - CONTRACT
POOL MAINTENANCE & REPAIR
POOL PERMIT
SLIDE MAINTENANCE CONTRACT
LAZY RIVER SERVICE MAINTENANCE & REPAIR
SIGNAGE
ATHLETIC FACILITIES MAINT. & FITNESS EQUIPMENT REPAIR
REFUSE DUMPSTER SERVICE
MISCELLANEOUS-CONTINGENCY-FIELD
TOTAL FACILITY MAINTENANCE
CAPITAL IMPROVEMENT
CAPITAL IMPROVEMENT
TOTAL CAPITAL IMPROMENTS
EXPENDITURES
$491,423
$619,403
(45,032)
(506)
-
134,567
-
-
TRANSFER-IN
TRANSFER-OUT
TOTAL OTHER FINANCIAL SOURCES (USES)
55,902
55,902
(9,500)
(9,500)
-
-
-
-
10,870
(10,006)
-
-
-
-
EXCESS OF REVENUE OVER (UNDER) EXPENDITURES
$633,793
4,663
15,081
15,081
(15,081)
DEVELOPER FUNDING
$
15,532 $
5,075 $
15,081 $
134,567 $
$
(15,081)
Assessment Note:
(a) Following the adoption of the general fund and debt service budgets, the District will prepare an assessment roll based on the County Property Appraiser’s final list of property owners as of a
certain “date of record”. The District will allocate assessments to property owners as of this “date of record” and will utilize the appropriate on-roll and off-roll collection methods to collect its
assessments. As a result of this process, the on-roll and off-roll assessments and related collection costs may vary from the adopted budgets. Page 2 of 3
STATEMENT 2
SOLTERRA RESORT CDD
GENERAL FUND (O&M) ASSESSMENT ALLOCATION
1. ERU Assignment and Calculation
Phase
ONE
ONE
Subtotal One
TWO
Total
CDD Land Use
Townhome
Single Family
Planned Units
100
370
470
574
1044
ERU / Unit
1.00
1.00
ERU
1.00
1.00
ERU
584
460
1044
55.94%
44.06%
100.00%
Expenditures
GENERAL ADMINISTRATIVE
Platted Lots
41,791.80
Un-Platted Lots
32,918.20
Grand Total /(1)
74,710.00
INSURANCE
19,578.54
15,421.46
DEBT ADMINISTRATION
15,193.00
SHORT TERM LOAN TO DEVELOPER
Single Family
1a. ERU Allocation Driver based on Development Status of Lots
Status
Units
Platted
584
Un-Platted
460
Total
1044
Total ERU
100
370 <<< WITH 45 NEW LOTS
470 <<< Phase ONE largely developed
574
1044 <<< Phase TWO largely undeveloped area
1.00
% ERU
55.94%
44.06% <<< Phase TWO is undeveloped and does not
100.00% benefit to same extent as Phase ONE from
certain CDD expenditures.
2. O&M Assessment Requirement ("AR") - IF all assessments are ON Roll
Allocation per share of ERU (from Tab. 1a.):
8.0%
Benefit to Phase 2 /(2)
Yes
35,000.00
3.7%
Yes
-
15,193.00
1.6%
No
50,000.00
-
50,000.00
5.3%
No
UTILITIES
199,700.00
-
199,700.00
21.3%
No
SECURITY
47,376.00
-
47,376.00
5.0%
No
CLUBHOUSE/AMENITY ADMIN
190,561.00
-
190,561.00
20.3%
No
0.0%
Yes
MITIGATION RESTORATION
-
-
Share of Total
-
LANDSCAPE MAINTENANCE
162,956.00
-
162,956.00
17.4%
No
FACILITY MAINTENANCE
58,125.00
-
58,125.00
6.2%
No
CAPITAL IMPROVEMENTS
58,567.82
46,132.18
104,700.00
11.2%
No
Subtotal (Net) /[a]
843,849.16
94,471.84
938,321.00
100.0%
Early Payment Discount
36,294.59
4,063.31
40,357.90
County Charges
27,220.95
3,047.48
30,268.43
Total (Gross)
907,364.70
101,582.63
Share of Total Expenditures
Total ERU
89.93%
10.07%
584.0
460.0
1,008,947.33 [b]
100.00%
1,044.0 [c]
Total AR / ERU - GROSS
$
1,553.71
$
220.84
$
966.43 [b] / [c]
Total AR / ERU - NET
$
1,444.95
$
205.38
$
898.78 [a] / [c]
2a. Current Fiscal Year Allocation of O&M Assessment (Difference Due to Rounding)
Status
CDD Land Use
ERU / Unit
Townhome
1.00
Platted
$
Platted
Single Family
1.00
$
Un-Platted
Total
Single Family
1.00
$
3a.Prior Fiscal Year Allocation of O&M Assessment (Difference Due to Rounding)
Phase
CDD Land Use
ERU / Unit
Townhome
1.00
ONE
Single Family
1.00
ONE
Single Family
1.00
PHASE TWO
Total
AR / ERU Gross Assmt / Unit
1,554 $
1,554
1,554 $
221
$
Units
100 $
Total Gross Assmt
155,371
1,554
484 $
751,996
221
460 $
1044 $
101,586
1,008,953
$
$
$
1,245 $
1,245
1,245 $
1,245
131 $
131
$
$
$
309 $
309
309 $
309
90 $
90
Units
100
370
574
1044
$
$
$
$
Total Gross Assmt
124,488
460,606
75,114
660,207
4a. Increase over Prior Fiscal Year
CDD Land Use
Townhome
Single Family
Single Family (Ph 2)
ERU / Unit
1.00
1.00
1.00
Footnote:
(1) Refer to STMT 1 for details.
(2) Following prior year benefit assignment and cost allocation.
(3) Assessment Note: Following the adoption of the general fund and debt service budgets, the District will prepare an assessment roll based on the County Property Appraiser’s final
list of property owners as of a certain “date of record”. The District will allocate assessments to property owners as of this “date of record” and will utilize the appropriate on-roll and
off-roll collection methods to collect its assessments. As a result of this process, the on-roll and off-roll assessments and related collection costs may vary from the adopted budgets. Z:\Solterra Resort (Oakmont Grove)\Accounting\FY 2017\PROPOSED BUDGET\FY 2017 Solterra Proposed v2
EXHIBIT 12
RESOLUTION 2016-2
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE SOLTERRA RESORT
COMMUNITY DEVELOPMENT DISTRICT APPROVING PROPOSED BUDGETS FOR
FISCAL YEAR 2016/2017 AND SETTING A PUBLIC HEARING THEREON PURSUANT
TO FLORIDA LAW AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the District Manager has heretofore prepared and submitted to the Board of Supervisors of the
Solterra Resort Community Development District (the “Board”) prior to June 15, 2016, a proposed operating budget
and debt service budget for Fiscal Year 2016/2017; and
thereon.
WHEREAS, the Board has considered the proposed budgets and desires to set the required public hearing
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE
SOLTERRA RESORT COMMUNITY DEVELOPMENT DISTRICT:
1.
The operating and debt service budgets proposed by the District Manager for Fiscal Year 2016/2017
attached hereto as Exhibit A are hereby approved as the basis for conducting a public hearing to adopt
said budgets.
2.
A public hearing on said approved budgets is hereby declared and set for the following date, hour and
location:
DATE:
August 25, 2016
HOUR:
10:00 A.M.
LOCATION:
Solterra Resort Amenity Center
5200 Oakmont Boulevard
Davenport, Florida
3.
The District Manager is hereby directed to submit a copy of the proposed budgets to Polk County at
least 60 days prior to the hearing set above.
4.
In accordance with Section 189.016, Florida Statutes, the District's Secretary is further directed to post
these approved budgets on the District's website at least two days before the budget hearing date as set
forth in Section 2.
5.
Notice of this public hearing shall be published in the manner prescribed in Florida law.
6.
This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 26th DAY OF May, 2016.
ATTEST:
SOLTERRA RESORT COMMUNITY
_____________________________
Secretary
By:___________________________
Its:____________________________
EXHIBIT 13
RESOLUTION NO. 2016-03
A RESOLUTION OF SOLTERRA RESORT COMMUNITY
DEVELOPMENT DISTRICT DECLARING THE OFFICIAL
INTENT OF THE DISTRICT TO REIMBURSE ITSELF
FROM
THE
PROCEEDS
OF
TAX-EXEMPT
OBLIGATIONS FOR CERTAIN EXPENSES TO BE
INCURRED WITH RESPECT TO THE DESIGN,
RENOVATION, CONSTRUCTION, IMPROVEMENT AND
EQUIPPING OF ITS AMENITY CENTER; AUTHORIZING
CERTAIN INCIDENTAL ACTIONS; AND PROVIDING
FOR SEVERABILITY AND AN EFFECTIVE DATE.
WHEREAS, in connection with its plans to design, renovate, construct, improve and
equip its amenity center serving the community of Solterra Resort in Polk County, Florida (the
"Plan"), Solterra Resort Community Development District (the “District”) expects to incur
expenses for which the District will advance legally available internal funds; and
WHEREAS, the District intends to reimburse itself for all or a portion of such expenses
from the proceeds of tax-exempt obligations to be issued by the District (the “Reimbursement
Obligations”);
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF SOLTERRA RESORT COMMUNITY DEVELOPMENT DISTRICT:
Section 1.
Declaration of Official Intent. T he Board of Supervisors, as the
governing body of the District, hereby declares the official intent of the District to reimburse
itself from the proceeds of Reimbursement Obligations for expenses incurred with respect to the
Plan to the extent permitted by Treasury Regulation § 1.150 -2 of the Internal Revenue Code.
This Resolution is intended as a declaration of official intent under Treasury Regulation § 1.1502. The Reimbursement Obligations intended to finance the Plan are expected not to exceed an
aggregate principal amount of $________________.
Section 2.
Incidental Action. T he appropriate members of the Board of
Supervisors and officials and staff of the District, including the District Manager, are hereby
authorized to take such actions as may be necessary to carry out the purpose of this Resolution.
Section 3.
Repealing Clause. A ll resolutions and orders or parts thereof in
conflict herewith, to the extent of such conflict, are hereby superseded and repealed.
Section 4.
adoption.
Effective Date. This Resolution shall take effect immediately upon its
Approved and adopted this 25th day of May, 2016.
SOLTERRA RESORT COMMUNITY
Attest:
__________________________________________
Chairman, Board of Supervisors
_________________________________
Secretary, Board of Supervisors
MIA 183940138v2
2

May 26, 2016 Meeting Packet - Solterra Resort Community

Transcription

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