2016 camp howard parent information packet

2016 CAMP HOWARD
PARENT INFORMATION PACKET
On behalf of Sr. Krista von Borstel, Executive Director of CYO/Camp Howard and Nora Gravengaard,
Summer Program Director, we would like to thank you for becoming part of our Camp Howard family.
This season, we are teaming up several NEW programs and activities with many of the “old” favorites
for a summer to remember for everyone. We are looking forward to having your camper(s) with us for
oodles of great summer fun!
ANNUAL OPEN HOUSE
We invite and encourage everyone to bring your family and friends for a tour of the Camp Howard
facilities.
Our 2016 Open House will be held on Sunday, June 26th from 2pm – 5pm.
Mark your calendars and come enjoy an afternoon at Camp! Embark on a camp tour, peruse the Camp
Store, acquaint yourselves with our facilities, meet our staff, as well as, get answers to your questions.
Remember to wear sturdy shoes.
Any tours of Camp Howard outside of our Open House are by appointment only.
Contact the CYO/Camp Howard office to make arrangements for a tour outside of our Open House.
REGISTRATION
Registration for Camp Howard is available online via the Camp Howard website at www.cyocamphoward.org.
You can register online or contact our Portland office at (503) 231-9484 for alternative registration options if
you don’t have online access.
Registration for each summer camp session will close at noon on Thursday, the week prior to each
session. Camp participants will not be allowed to board the bus for camp unless the following items are
completed and submitted prior to their camp departure day:
1. Completed camp registration including the required medical release, immunization record
validation, camper’s most recent tetanus shot date and the mandatory medical insurance
coverage information
2. Comprehensive information on all prescriptive and over-the-counter medications to be dispensed
to your camper(s) while attending camp by our camp medical personnel
3. Insurance Waiver & Participation Agreement
4. Full payment has been received at the CYO/Camp Howard office
5. NEW- Pre-Camp Questionnaire is completed and turned in at the bus loading area.
All final payments are due 30 days prior to arrival at camp or at the time of registration if within 30 days
of camp arrival.
2016 CAMP HOWARD
PARENT INFORMATION PACKET
TRANSPORTATION /ARRIVAL & DEPARTURE TIMES
NOTE: This year we have made some changes to our transportation arrangements. We have decided
to extended campers time at Camp this season. In order to better serve our campers and hopefully
eliminate the amount of time they spend in transit on the return trip to town the buses will be leaving
Camp at 5:00pm. Arrival at The Madeleine is anticipated to be about 6:15pm, depending on traffic.
Weekend Mini Camp & Specialty Camps – Session 1A (Thursday - Sunday)
Camper Check-in (at The Madeleine School) – 1:00pm – 1:45pm
Buses Depart for Camp Howard – 2:00pm – SHARP
Buses Depart for Home – 5:00pm
Weeklong Camps (Sunday – Friday)
Camper Check-in (at The Madeleine School) – 1:30pm – 2:30pm
Buses Depart for Camp Howard – 3:00pm – SHARP
Buses Depart for Home – 5:00pm
ARRIVAL TIME EXPECTED – 6:15pm
Mini Camp – Session 1 (Tuesday - Friday)
Camper Check-in (at The Madeleine School) – 8:00am
Buses Depart for Camp Howard – 8:30am – SHARP
Buses Depart for Home – 5:00pm
Day Camp – (Monday - Thursday)
Camper Check-in (at The Madeleine School) – 8:00am
Buses Depart for Camp Howard – 8:30am – SHARP
Buses Depart for Home – 5:00pm
ARRIVAL TIME EXPECTED – 6:15pm
DROP-OFF & PICK-UP LOCATION
The Madeleine School is located at 3240 NE 23rd, which is between Klickitat & Siskiyou, however camper
check-in and bus loading etc. are located on the 24th Avenue side of the school (at Klickitat Street).
Located in a residential neighborhood, Klickitat runs east/west and is one block south of Fremont.
Primary streets running north and south in close proximity to the school are 21st to the west and 33rd to
the east. Please note that Klickitat St. between 23rd & 24th is closed to through traffic. Our loading
zone is in the main school parking lot located behind the school (24th & Klickitat Streets) north of the
Klickitat. Off street parking is available for unloading and loading campers and their luggage in the
school parking lot south of Klickitat at 24th (next to the outdoor play structure) or along the many streets
around the school.
2016 CAMP HOWARD
PARENT INFORMATION PACKET
For the safety of the campers and staff, please do not park in the large parking lot north of Klickitat at
24th (next to the basketball courts and sports field) as that space is reserved for Nurse/Meds check-in,
bus parking, loading and unloading campers, and for staging the camp luggage truck/luggage loading.
DROP-OFF PROCEDURES
Upon arrival at The Madeleine School, you and your camper(s) should:
1. Proceed to the designated check-in stations (Boys and Girls), which are at the west end of the
plaza on Klickitat (closest to 23rd).
2. After campers are checked in, they should proceed to the Yarn Station where they will receive
pieces of colored yarn to tag their luggage. The colored yarn identifies which unit they will be
in during their time at Camp Howard.
3. Once their luggage is tagged with colored yarn, campers will take their “yarned” luggage to the
luggage truck in the north parking lot. (Please do not pack any medications in your child’s
luggage “just in case”). All medications need to be checked in with the nurse at the
“Nurse/Meds Check-in”.
4. Once your luggage is given to the camp staff for loading, proceed to the waiting area on the
south side of Klickitat Street near the school or the basketball courts/sports field area to await
loading of the busses.
5. If your camper(s) will be taking medications (prescription or over-the-counter) during their time
at Camp, parents should accompany their camper(s) to the designated Nurse/Meds Check-In
Station located in the North parking lot. Please remember, any and all medications your camper
will be bringing to camp MUST be in their original (prescriptive) container and not expire prior
to the last day of their session. This includes both over-the-counter and prescription
medications.
6. Parents should stay with their camper(s) at all times until they are loaded on the buses, at which
time Camp Howard will assume responsibility for the camper(s). Camp Howard relinquishes
responsibility for the campers at the end of camp at the point of unloading upon return to The
Madeleine School. Camp Howard staff will remain on-site until all campers are picked up at the
bus stop.
7. We encourage all campers to ride the bus provided by CYO/Camp Howard because we feel the
ride to Camp Howard is part of the whole camp experience. We realize that some campers live
close to camp or in some cases other scheduled activities may make utilization of the included
bus transportation, in one direction or the other, impractical. If your child is not riding the bus,
you must inform the CYO/Camp Howard Office in advance during business hours (9:00 a.m. –
5 p.m., Monday – Friday) by calling (503) 231-9484. In the event that you have a late change of
plans outside of our normal business hours, call our main number (503) 231-9484 and leave a
message for Nora Gravengaard, our Summer Camp Program Director, at Ext. 110 (our phone
system auto-attendant will connect you to the correct extension).
2016 CAMP HOWARD
PARENT INFORMATION PACKET
8. Safety Rules to be given to campers before every bus departure to/from camp: A) All body
parts must remain inside the bus at all times. B) Everyone stays seated for the entire trip. C) No
screaming or rough housing. D) All aisles must remain free of bags, pillows, etc. E) If you have
a question or need assistance, please raise your hand and ask the attendant camp staff for help.
DIRECTIONS TO CAMP HOWARD
11010 SE Camp Howard Road, Corbett, OR 97019
Via I-84
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Head East on I-84
Take exit 18 (Lewis and Clark State Park) and head south (left)
Turn left onto the Old Columbia Hwy, heading towards Springdale and Corbett
At Springdale stay to the right on Hurlburt Rd, and continue on Hurlburt Rd. until you reach the
flashing red light
5. Turn right on Gordon Creek Rd. When you see the sign (on your left), for Trout Creek Bible
Camp, you will be 5 miles from Warriner Rd
6. Turn left on Warriner Rd. (this is when Gordon Creek Rd. takes a sharp right)
7. Turn right at the big “Camp Howard” sign and go .2 miles down the gravel road. The camp
entrance is on the left.
Via Hwy 26
1. Head East on Hwy 26
2. Turn from Hwy 26 onto Ten Eyck Rd. proceed north and go 3.6 miles
3. Take a right onto Bull Run Rd. just past the Roslyn Lake inlet, and continue north on Bull Run
Rd. for 2.3 miles
4. Go straight ahead onto Warriner Rd. for 1.2 miles (when Bull Run Rd. turns left sharply and
becomes Gordon Creek Rd)
5. Turn right at the big “Camp Howard” sign and go .2 miles down the gravel road. The camp
entrance is on the left.
2016 CAMP HOWARD
PARENT INFORMATION PACKET
SENDING MAIL TO CAMPERS
Campers LOVE to receive postcards, letters, and care packages from home.
Please make sure to send them well in advance, so they arrive while your camper is still at camp. While
Corbett is not far “as the crow flies”, it does take a few days for mail to make its way to us from the
Metro area.
The majority of our campers receive one or two letters a week or more. We sincerely encourage you to
send your camper(s) mail during their session as it is difficult for that one camper who does not get any
mail while away from home.
If you send something express by UPS or Fed-Ex, the package must have a signed release form, which
allows the carrier to leave the package at the Camp Office.
Do not send anything by Certified Mail, as that also requires a signature, and will not be delivered to
the Camp by the USPS.
Address your child’s mail as the example shows below (make sure to include a return address):
Camper Name
Session # - Date (of camp attendance)
Camp Howard
11010 SE Camp Howard Road
Corbett, Oregon 97019
July 7th-10th = Session 1A (Weekend Camp)
July 10th-15th = Session 1
July 17th-22nd = Session 2
July 24th-29th = Session 3
July 31st-August 5th = Session 4
August 5th-7th = Session 4A (Family Camp)
August 7th-12th = Session 5
August 14th-19th = Session 6
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PARENT INFORMATION PACKET
WHAT YOUR CAMPER WILL NEED TO BRING
This is a list of items that we suggest your child bring to camp. Remember to label all items with your
camper’s first and last name. Each camper is allowed one bag, a sleeping bag, and a pillow. Keep in mind
that your child will be responsible for carrying these bags to their assigned cabin within the unit on arrival. Be
mindful of the weight and volume of luggage you send to camp. You will also find specific lists of things
below to bring for Specialty Camps if any additional items are required.
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CLOTHING
T-Shirts/Tank tops (including a white t-shirt for tie-dying)
Shorts/Pants
Underwear
One-piece Swimsuit/Swim Trunks (no bikinis or speedos)
Shoes – sturdy, closed-toe
Sweater/Sweatshirt
Jacket/Raincoat
Towels (1 for showers & 1 for pool/pond)
Shower shoes (for use only in the shower house)
Socks
Pajamas/Sleepwear
TOILETRIES
Shampoo
Soap
Toothbrush/Toothpaste
Deodorant
Hairbrush/Comb
Sun block
Insect Repellent
OTHER IMPORTANT GEAR
Camper Medications (remember the original containers/packaging are required)
Money (for the Camp Store)
Camper Cross (returning campers – new campers will receive one at camp &
replacement crosses are available)
Sleeping Bag (If placing sleeping gear in a garbage bag, please label it with campers name
and camp session that he/she is attending.)
Pillow
Flashlight/Headlamp
Water Bottle, reusable (hydration is a top priority at Camp)
ADDITIONAL ITEMS - RECOMMENDED
Letter Writing Materials/Postcards (paper, envelopes, stamps, writing tool, etc.)
Hawaiian Clothes (for the Luau – weeklong sessions only)
Camp Howard logo wear (for Hot Dog Cook-out)
Camera
*Just in case your camper forgets, here are some items available at Camp Store: Flashlight, Disposable
Camera, Water Bottle, Letter Writing Material (including stamps), Leis (for Hawaiian Cook-out),
Toothbrush (many more items available for purchase), etc.
2016 CAMP HOWARD
PARENT INFORMATION PACKET
WHAT NOT TO BRING TO CAMP
CYO/Camp Howard will not be responsible for these items should they be broken, stolen or lost. The
following items should be left at home:
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Weapons of any kind (even small pocket knives)
Computer Games
iPods
CD Players
Bikinis/Speedos*
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Short Shorts
Half Shirts/Crop Tops
Make-up
Hairdryers
Curling Irons
NOTE: We have discussed our bathing suit policy and have decided to allow tankini suits; however they
should be modest in style and bare little to none of the stomach area.
Anything with slogans or symbols of sexuality, drugs, alcohol, violence or any other inappropriate
graphics or verbiage should also be left at home.
SPECIALTY CAMP SPECIFIC INFORMATION
Some of our specialty camps have additional or specific items that are recommended for the camper to
bring, in addition to the previously provided checklist. If your child is attending a General or Mini Camp
session, you may skip to the “Camp Store & Camp Money” section. Please do not be concerned if your
child does not have these additional items, as they are suggestions not requirements.
Day Camp - Be sure to send your child with a backpack each day, filled with a towel (for the pool), a
swimsuit, sunscreen, soap/shampoo, water bottle etc. Kids will get lunch and a snack.
CIT I & II - Official CIT T-Shirts (2) will be supplied by Camp Howard to be worn during your sessions.
Basketball Camp - Be sure to bring your favorite court shoes, comfortable clothes for outdoor play and a
reusable, water bottle (hydration, hydration, hydration).
Volleyball Camp - Bring comfortable clothes, kneepads, athletic shoes and a reusable, water bottle
(hydration, hydration, hydration).
Baseball Pitching Camp – Don’t forget to bring your baseball mitt and comfortable clothes for outdoor
play and a reusable, water bottle (hydration, hydration, hydration).
Fishing Camp - All gear & bait provided by Camp Howard.
Adventurer Camp - Phone with GPS if camper already has one.
Spy Kids Camp - You can bring any disguises you might want to wear.
Paintball Camp - Bring extra long sleeve shirts and long pants for layering purposes (T-shirts & shorts are not
advised in the arena). The paint will not stain clothes and may be washed out easily.
Survival Camp - Bring (at least) one pair of long pants – preferably jeans for hiking.
Tour de Camp - See Paintball and Survival for details.
2016 CAMP HOWARD
PARENT INFORMATION PACKET
CAMP STORE & CAMP MONEY
We have a variety of items that campers can choose from including, but not limited to:
Postcards & Stamps
Snacks (popcorn, sno-cones, etc.)
Drinks
Water bottles
Sunglasses
T-shirts
Sweatshirts
Hats
Stuffed animals
Bracelets
Flashlights
Disposable cameras
And much more!
Items are priced from $.50 up to $25 and campers usually bring an average of $30-$50 per session.
You may open a pre-paid account for your child during registration or anytime after registration by
contacting the CYO/Camp Howard Portland office at (503) 231-9484. For those who choose to send
cash with their camper, we will collect the campers’ money on arrival.
A running account for each camper is kept at the store. Any monies left over at the end of the camp
session will be returned to the camper before leaving for home.
CAMP HOWARD CARE PACKAGES
Care Packages are a great way to let your camper know you are thinking of them, even while they are
away from home!
Camp Howard Care Packages are comprised of a selection of fun, interesting and unique items not
available in the Camp Store. Care Packages are distributed to campers during their camp session, along
with mail and any commemorative 2016 Camp Howard T-Shirts/Sweatshirts, which have been
purchased (see below for more details on pre-ordering 2016 Camp Howard commemorative wear).
You may purchase a Camp Howard Care Package in advance during the camper registration process.
For more details regarding the Care Package or to order one after camper registration, call the Portland
office at (503) 231-9484. Camp Howard Care Packages are priced at $25.00 each and are a big hit
among the campers.
CAMP HOWARD COMMEMORATIVE T-SHIRTS/SWEATSHIRTS
Each year, Sister Krista personally creates the design for our Camp Howard T-shirts and sweatshirts.
Campers wear these with pride throughout the years and wrap themselves in the memories of special times
and special friendships forged at Camp Howard. Childhood summers are fleeting – help your child hold
on to those memories by pre-ordering today!
You may purchase a commemorative 2016 Camp Howard T-Shirt and/or Sweatshirt in advance during the
camper registration process. To order after camp registration, call the Portland office at (503) 231-9484.
Camp Howard Sweatshirts are priced at $25 each and T-shirts are priced at $15 each.
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SAFETY AT CAMP
The safety and well being of all our campers is our first priority!
We have a Camp Nurse on-site at all times and our complete summer staff is CPR and First-Aid trained.
Additionally, we have doctors that are “on-call” in Sandy, OR at the Urgent Care Clinic or at Mt. Hood
Legacy Hospital in Gresham. All campers are under the supervision of trained camp staff 24-hours a
day.
EMERGENCY INFORMATION
In the event of an emergency, if you need to notify the camp and/or your child, please call the Portland
office at 503/231-9484 during our office hours (9am – 5pm / Monday – Friday) and you will be helped
with your situation.
After business hours you may communicate emergency messages to Nora Gravengaard, our Summer
Program Director, via email to norag@cyocamphoward.org
PARENT NOTIFICATION PARAMETERS
1. Parents are not typically notified if basic first-aid is needed. Basic first-aid includes, but is not
limited to bug bites, scratches, slivers, stomachaches, bee stings, headaches, cramps, etc.
2. Parents will be notified if more than basic first-aid is needed. This would include, but is not
limited to, severe cuts, broken bones, ticks, high fever, sore throat, sprains, etc.
3. If a camper requires medical attention beyond what the camp health service can provide onsite, the Camp Nurse will make all possible effort to notify the parents or guardians to make
arrangements for you to pick up the camper at camp to pursue further medical attention at your
discretion. In the event you cannot be reached in advance to advise you of a priority medical
need for your camper our Camp Administrative Staff will transport the camper to the nearest
appropriate medical facility for any required emergency care until you can be reached.
4. If the camper requires immediate emergency medical attention our Camp Administrative Staff
will transport, or arrange for transport of, the camper to the nearest appropriate medical facility
for any required emergency care until you can be reached.
2016 CAMP HOWARD
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IMPORTANT MEDICATION INFORMATION
All medications sent to camp with your camper(s) must be in the original containers.
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Prescription medication must be properly labeled by a pharmacy, including of its valid and
current physician’s prescription and detailed dosage information. Items for which prescription
labels are affixed to a separate box (i.e. asthma inhalers, eye drops, etc.) must include the box.
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All over-the-counter medications sent for your camper(s) must also be in their original
containers.
It is not legal for our camp nurses to dispense medications without doctor’s orders present and
prescriptive medications not packaged correctly will not be dispensed to your camper. You will be
contacted and given the option to bring the required prescriptive documentation to camp, as necessary.
Please place all medications in one Ziploc bag with your child’s full name written on the bag. Also
include any specific additional written instructions you may have about the medication you are sending
to camp with your child.
All medications are kept locked in the Health Center and are dispensed per doctor’s orders with your
child’s cooperation by our Camp Nurse. Please note that our Health Center is fully stocked with
common over-the-counter medications, (i.e., Tylenol, Advil/Motrin, Claritin, Benadryl, etc.) so you
don’t need to send an assortment of these medications to camp.
HOMESICKNESS
Rest assured, Camp Howard staff is well trained in how to handle homesickness and we will make it our
priority to ensure your camper has a successful and fun week.
If your child has never been to camp before, you can help make their experience a successful and
enjoyable one, by talking before they leave for camp about all the fun activities they are going to do.
Tell them it is okay to miss you as long as it doesn’t ruin their fun.
COUGAR AWARDS
For almost 60 years, Camp Howard’s longest running tradition, the Cougar Award, has been presented
each session to campers who exemplify generosity, humility, self-growth and good citizenship while at
camp. It is awarded to campers who not only try to grow from their experience at camp, but who help
other campers grow during their stay as well. When the award is given for the first time, a camper will
get the necklace award as well as the respective bead for that season. Each summer that the camper
receives the Cougar Award, they will earn the respective bead, from a sequence starting with Mini Camp
(Cougar Cub Bead) and ending with staff (Blue Staff Bead). Earning a Cougar Award is an achievement
many campers strive for; and one enthusiastically celebrated by campers, CITs and staff alike.
2016 CAMP HOWARD
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CAMPER CROSSES
We started our Camper Cross program in 1997, to help teach Christian values and encourage campers to
employ them in their daily lives. Each camper receives a Camper Cross to which a different bead is
added each season. The cross also serves as a memento of Camp Howard that each camper takes home
with them. If your child attended Camp Howard in the past, make sure they bring their cross with them
this season to add this year’s bead. If their cross has been lost we can replace it, upon request during
their camp session.
CELL PHONES
At Camp Howard campers are allowed to bring their cell phones, but please consider that excessive use
of cell phones to call home can increase feelings of “Home Sickness” for many campers.
We encourage and consistently enforce proper cell phone “etiquette” at all times, which means that cell
phone usage is not considered appropriate during meals, scheduled camp activities, campfires, Mass, etc.
Appropriate usage times (“FOB” time or cabin time, etc.) and expectations of use will be given to
campers by their Unit/cabin staff on their first day at camp.
CYO/Camp Howard is not responsible for camper cell phones, should they be broken, stolen or lost.
LOST & FOUND
Camp Howard is not responsible for any items that are left at camp. Please be sure to label all items
with your child’s first and last name.
All lost and found items are returned to the Portland Office approximately one week after your child’s
attendance.
Please contact the CYO/Camp Howard Portland office at (503) 231-9484 and make arrangements to
come in to look for your camper’s belongings as soon as possible. We do not inventory the items in the
“Lost & Found”, so we will unlikely be able to give you a definitive answer regarding a specific item(s).
Items not collected from the “Lost & Found” by the end of August 2016 will be donated to charity.
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BEHAVIOR EXPECTATIONS
Camp Howard strives to provide a safe Christian community for all campers.
Campers that are unwilling to follow the basic Camp Howard rules make it difficult for our staff to
provide this environment for all campers. It is unacceptable for one camper to ruin the experience of
other campers.
Campers are expected to follow all the rules of Camp Howard or they will be sent home. We will make
every effort to work with your camper and “redirect” inappropriate behavior as necessary, but if other
campers are being negatively affected by their behavior, or if their behavior is putting themselves or
others at risk, you will be contacted to come to camp immediately to take your camper home. Campers
sent home receive no refund for unused services.
CAMP HOWARD CODE OF CONDUCT
Below is the minimum accepted Code of Conduct for Camp Howard:
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Respect yourself
Respect others
Respect the environment including all wildlife
Respect the buildings and property of Camp Howard
Respectfully follow directions from all camp staff
Use proper language at all times. Profanity of any kind is unacceptable
Discrimination, bullying and other forms of intimidation or malicious teasing of another person
is unacceptable and will not be tolerated
8. There is a absolute “Zero Tolerance” policy at Camp Howard regarding the use of alcohol, drugs
of any type, fireworks, firearms, knives or other weapons that are brought into camp.
9. Any type of sexual or interpersonal relationship based activity, which includes open displays of
affection such as holding hands and kissing, is inappropriate Camp Howard behavior and is not
tolerated. Any violation of this policy will result in the youth being sent home with their
parents/guardians immediately and without a refund.
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CABIN/UNIT ASSIGNMENTS/PREFERRED CABIN BUDDIES
In order to improve the efficiency of the camp check-in process during our arrival on Sunday afternoons,
we have been assigning all campers to units/cabins prior to camp arrival based on their age/grade next
Fall. During the camp registration process you will have the opportunity to request a preferred cabin
“buddy”. We will endeavor to assign both your camper and their preferred buddy to the same cabin prearrival.
PLEASE NOTE: Preferred cabin buddy requests may not cross Unit Age/Grade limits.
Campers will be assigned to Camp Howard units this season as follows:
Mini Camp (Boys and Girls ages 6-11, Grades 1-5)
Fircrest Unit (Girls ages 6-10, Grades 1-4)
Aldergrove Unit (Girls ages 11-12, Grades 5-6)
Greenwood Unit (Boys ages 6-10, Grades 1-4)
Sparpole Unit (Boys ages 11-12, Grades 5-6)
Cougar Den Unit (Boys and Girls ages 13-14, Grades 7-8)
THANK YOU PARENTS AND CAMPERS!
We would like to thank you for your business and support of our organization. We appreciate your
input, if you have any questions or concerns, call the Portland office or email Nora Gravengaard, our
Summer Camp Program Director, at norag@cyocamphoward.org We hope you have fun and we look
forward to seeing you at our Open House this summer!
CYO/Camp Howard
825 NE 20th Avenue – Suite 120
Portland, OR 97232
(503) 231-9484
www.cyocamphoward.org