Teacher`s Guide - Southgate Schools

Etech Group
Technical
Documentation
Studywiz ePortfolio
Teacher's Guide
Studywiz ePortfolio Teacher's Guide
Contents
1
ePortfolio Overview
3
1.1
Navigate to Your ePortfolio Page
3
2
My Records
4
2.1
2.1.1
2.1.2
2.1.3
Add a Record
Add Evidence to a Record
Edit Record Evidence
Delete Record Evidence
4
6
13
14
2.2
Edit a Record
16
2.3
Delete a Record
17
3
My Collections
19
3.1
3.1.1
Build a Collection
Add a record to a Collection
19
19
3.2
3.2.2
Publish a Collection
Share a Collection Outside Studywiz
23
25
4
Showcase
28
4.1
Search for Published Collections
28
4.2
Search for Student ePortfolios
29
5
Document details
31
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© 2008 Etech Group
ePortfolio Overview
1
ePortfolio Overview
The Studywiz ePortfolio enables students and teachers to store information about their academic and
extra curricular achievements in a flexible and portable format. Users can store a range of
achievement records in system-defined folders. These achievement records can then be added to
ePortfolio collections which can be published within or outside Studywiz.
As a teacher you have your own ePortfolio, and can also open and view your students’ ePortfolios.
1.1
Navigate to Your ePortfolio Page
Follow this procedure to open your Studywiz ePortfolio.
1.
Click the Tools button. The Tools page appears.
2.
Click the ePortfolio button. The My ePortfolio page appears.
From this page you can browse the ePortfolio by My Records, My Collections, and Showcase.
My Records
The My Records section is an archive of your achievements, interests, qualifications, skills and
training, and any other notable activity or event. Each record can be verified by evidence which can be
added to the record.
My Collections
The My Collections section (the Presentation and Transition segment of the ePortfolio) is a collection
of ePortfolio records that together show some aspect of your learning. You can build set collections by
selecting items from your My Records section. Most deployments are configured with a My Favourite
Work collection and a My Resume collection.
Showcase
The Showcase section enables you to search for and view another student’s published ePortfolio
collections.
For teachers the Showcase provides access to student ePortfolios.
01.00
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© 2008 Etech Group
Studywiz ePortfolio Teacher's Guide
2
My Records
The ‘My Records’ section is the centre of a Studywiz ePortfolio. It is where users store and organise
their records to demonstrate that they have met learning goals and requirements. In the My Records
section users can also add evidence of learning experiences from outside the formal learning
environment and can reflect on their work.
You can create nine different types of records:
2.1
•
Extra Curricular Activity
•
Project
•
Qualification
•
Award
•
Publication
•
Membership
•
Training Course
•
Unit
•
Professional Experience.
Add a Record
Follow the procedure below to create a new record.
01.00
1.
Click the Tools button. The Tools page appears.
2.
Click the ePortfolio button. The My ePortfolio page appears.
3.
Click the My Records button. The My Records panel appears.
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© 2008 Etech Group
My Records
4.
Click the type of new record you want to create. The Choose a Folder panel appears.
Your new record can be stored in one of six folders:
•
Achievements
•
Interests
•
Experiences
•
Qualifications
•
Skills & Training
•
Other.
5.
Click the folder in which you want to create the record. The Adding new <Record Type> panel
appears.
6.
In the Name field, type a name for the new record.
7.
In the Description field, type a description of the new record.
8.
Save the record:
•
01.00
To save the record and then add evidence to support the record, click Apply. The record
is saved and the Evidence button appears.
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Studywiz ePortfolio Teacher's Guide
To add evidence to the record, follow the instructions in the Add Evidence section from
step 6 below.
•
2.1.1
To save the record and return to your ePortfolio folders, click Ok. The folder in which you
saved the record opens.
Add Evidence to a Record
You can add File or Website evidence to any record you add to your ePortfolio. Each record can have
any number of different evidences. Follow the appropriate procedure below to add evidence to a
record.
2.1.1.1
01.00
Add a Web Site as Evidence
1.
Click the Tools button. The Tools page appears.
2.
Click the ePortfolio button. The My ePortfolio page appears.
3.
Click the My Records button. The ePortfolio folder structure appears in the left panel.
4.
Click the folder that contains the record to which you want to add evidence.
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© 2008 Etech Group
My Records
5.
Click the record to which you want to add evidence. The record opens.
6.
Click the Evidence button. The Adding new Record panel appears.
7.
Click the Website button. The Adding new Website pane appears.
8.
In the Name field, type a name for the evidence.
9.
In the Description field, type a description of the evidence.
You can use the Rich Text Editor to format the text.
2.1.1.2
10.
In the Website title field, type the title of the website.
11.
In the URL field, type or copy and paste the URL of the website.
12.
Click the Ok button. The evidence is added to the record.
Upload a File as Evidence
1.
01.00
Click the Tools button. The Tools page appears.
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© 2008 Etech Group
Studywiz ePortfolio Teacher's Guide
01.00
2.
Click the ePortfolio button. The My ePortfolio page appears.
3.
Click the My Records button. The ePortfolio folder structure appears in the left panel.
4.
Click the folder that contains the record to which you want to add evidence.
5.
Click the record to which you want to add evidence. The record opens.
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© 2008 Etech Group
My Records
6.
Click the Evidence button. The Adding new Record panel appears.
7.
Click the File button. The Adding new File pane appears.
8.
In the Name field, type a name for the evidence.
9.
In the Description field, type a description of the evidence.
You can use the Rich Text Editor to format the text.
The File Upload behaviour depends on the operating system you are using. Macintosh and
Windows upload procedures are shown below:
Macintosh
01.00
Windows
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Studywiz ePortfolio Teacher's Guide
2.1.1.3
Windows
a.
Click the Choose File button. The Finder
appears.
a.
Click the Browse button. The File Upload
dialog box appears.
b.
Navigate to the appropriate directory.
b.
Navigate to the appropriate directory.
c.
Select the file you want to upload.
c.
Select the file you want to upload.
d.
Click the Choose button. The dialog box
closes and the Upload File panel
reappears.
d.
Click the Open button. The dialog box closes
and the Upload File panel reappears.
10.
Click Upload. The Edit File Details panel appears.
11.
Ensure that the File Name is correct.
12.
Click the Save button. The Adding new File pane reappears.
13.
Click Ok. The evidence is saved and added to the record.
Import a File from your eLocker as Evidence
1.
01.00
Macintosh
Click the Tools button. The Tools page appears.
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© 2008 Etech Group
My Records
01.00
2.
Click the ePortfolio button. The My ePortfolio page appears.
3.
Click the My Records button. The ePortfolio folder structure appears in the left panel.
4.
Click the folder that contains the record to which you want to add evidence.
5.
Click the record to which you want to add evidence. The record opens.
6.
Click the Evidence button. The Adding new Record panel appears.
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Studywiz ePortfolio Teacher's Guide
7.
Click the File button. The Adding new File pane appears.
8.
In the Name field, type a name for the evidence.
9.
In the Description field, type a description of the evidence.
You can use the Rich Text Editor to format the text.
01.00
10.
Click the Import file from eLocker button. Your eLocker appears.
11.
Navigate through your eLocker folders to the file.
12.
Adjacent to the file, click the Import Activity from eLocker button
the Adding new File pane reappears.
13.
Click the Ok button. The evidence is saved and added to the record.
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. The file is imported and
© 2008 Etech Group
My Records
2.1.2
01.00
Edit Record Evidence
1.
Click the Tools button. The Tools page appears.
2.
Click the ePortfolio button. The My ePortfolio page appears.
3.
Click the My Records button. The ePortfolio folder structure appears.
4.
Click the folder that contains the record evidence that you want to edit.
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Studywiz ePortfolio Teacher's Guide
2.1.3
01.00
5.
Click the record that contains the evidence you want to edit. The record opens.
6.
Adjacent to the evidence you want to edit, click the Edit button. The Editing panel appears.
7.
Make the changes to the Evidence.
8.
Click Ok. The changes are saved.
Delete Record Evidence
1.
Click the Tools button. The Tools page appears.
2.
Click the ePortfolio button. The My ePortfolio page appears.
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© 2008 Etech Group
My Records
01.00
3.
Click the My Records button. The ePortfolio folder structure appears.
4.
Click the folder that contains the record that you want to delete.
5.
Click the record that contains the evidence you want to delete. The record opens.
6.
Adjacent to the evidence that you want to delete, click the Delete button
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© 2008 Etech Group
Studywiz ePortfolio Teacher's Guide
2.2
01.00
Edit a Record
1.
Click the Tools button. The Tools page appears.
2.
Click the ePortfolio button. The My ePortfolio page appears.
3.
Click the My Records button. The ePortfolio folder structure appears.
4.
Click the folder that contains the record that you want to edit.
5.
Adjacent to the record you want to edit, click the Edit button
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. The Editing page appears.
© 2008 Etech Group
My Records
2.3
01.00
6.
Make your desired changes to the record.
7.
Click the Ok button. The changes are saved and the folder reappears.
Delete a Record
1.
Click the Tools button. The Tools page appears.
2.
Click the ePortfolio button. The My ePortfolio page appears.
3.
Click the My Records button. The ePortfolio folder structure appears.
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Studywiz ePortfolio Teacher's Guide
01.00
4.
Click the folder that contains the record that you want to delete.
5.
Adjacent to the record you want to delete, click the Delete button
box appears.
6.
Click OK. The record is deleted.
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. The ‘Are you sure?’ dialog
© 2008 Etech Group
My Collections
3
My Collections
My Collections is a collection of ePortfolio records that together show some aspect of a user’s
learning. Users can build set collections by selecting items from their My Records section. Most
deployments are configured with a My Favourite Work collection and a My Resume collection.
A user cannot create their own collection type. Additional collection types and subsequent collection
sections can be added to the My Collections list by Studywiz support.
Once a collection has been published it can be viewed through Studywiz and can also be viewed from
a separate webpage which is password protected and delivered through Studywiz.
Collections published within Studywiz can be viewed by all Studywiz users in your school.
3.1
Build a Collection
Follow the procedure in this section to build a collection by adding records from your My Records
section.
Before you build a collection ensure that you have created the appropriate records that you want to
include in the collection. To add records to your ePortfolio follow the Add a Record section above.
3.1.1
01.00
Add a record to a Collection
1.
Click the Tools button. The Tools page appears.
2.
Click the ePortfolio button. The My ePortfolio page appears.
3.
Click the My Collections button. The My Collections panel appears.
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Studywiz ePortfolio Teacher's Guide
4.
Click the collection to which you want to add a record. The <collection name> panel appears.
By default you can create two types of collections: a Favourite Work collection or a Resume
collection. Studywiz Support can add more collections to your deployment.
5.
Depending on where you want to add the record click the appropriate section. The specific
section panel appears.
The two different Collections have different sections.
01.00
6.
Click the Add Record button
the My Records folder structure.
7.
Click the folder that contains the record you want to add to the collection. The folder expands
and displays its contents.
. The Adding new Record to: panel appears. It displays
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© 2008 Etech Group
My Collections
8.
Adjacent to the record you want to add, click the Add as View Item button
added and the Changes Saved notification appears.
. The record is
Remove a Record from a Collection
01.00
1.
Click the Tools button. The Tools page appears.
2.
Click the ePortfolio button. The My ePortfolio page appears.
3.
Click the My Collections button. The My Collections panel appears.
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Studywiz ePortfolio Teacher's Guide
4.
Click the collection that includes the record you want to remove. The collection panel appears.
On most deployments the two available collection types are either My Favourite Work or My
Resume
01.00
5.
Click the section that contains the record. The folder pane appears and displays the folder
contents.
6.
Adjacent to the record you want to remove from the collection, click the Remove button
The record is removed and the Removed notification appears.
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© 2008 Etech Group
My Collections
3.2
Publish a Collection
To make a collection viewable to other Studywiz users, follow the procedure below.
1.
Click the Tools button. The Tools page appears.
2.
Click the ePortfolio button. The My ePortfolio page appears.
3.
Click the My Collections button. The My Collections pane appears.
4.
Click the collection that you want to publish. The collection panel appears.
On most deployments the two available collection types are either My Favourite Work or My
Resume
5.
01.00
Click the Publish button. The collection is published.
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Studywiz ePortfolio Teacher's Guide
The Collection can now be viewed internally by other Studywiz users.
To make the collection viewable to users outside Studywiz, follow the Share a Collection
Outside Studywiz procedure below.
3.2.1.1
01.00
Unpublish a Collection
1.
Click the Tools button. The Tools page appears.
2.
Click the ePortfolio button. The My ePortfolio page appears.
3.
Click the My Collections button. The My Collections pane appears.
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© 2008 Etech Group
My Collections
4.
Click the collection that you want to unpublish. The collection pane appears.
5.
Click the Unpublish button. The collection is unpublished.
Other Studywiz ePortfolio users can no longer view the collection.
3.2.2
Share a Collection Outside Studywiz
ePortfolio collections can be viewed externally from Studywiz. Follow this procedure to create an
external site for one of your collections.
The external site can only be accessed by people who know the user name and password that you
select.
1.
01.00
Click the Tools button. The Tools page appears.
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Studywiz ePortfolio Teacher's Guide
01.00
2.
Click the ePortfolio button. The My ePortfolio page appears.
3.
Click the My Collections button. The My Collections pane appears.
4.
Click the collection that you want to share externally. The collection pane appears.
5.
Select the Can be viewed outside Studywiz option. The Username and password fields
appear.
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© 2008 Etech Group
My Collections
6.
In the Username field, enter a username.
7.
In the Password field, enter a password.
Do not use your Studywiz password. This is a password you will have to share with the people
who you want to access the site.
8.
Click the Save button. The changes are saved.
You can now access the collection from the external link that is displayed at the bottom of the
page.
01.00
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Studywiz ePortfolio Teacher's Guide
4
Showcase
The Studywiz ePortfolio Showcase section is an ePortfolio search engine. It enables users (currently
only Teachers) to view all published collections on the Studywiz deployment.
The Students’ search functionality is currently not enabled.
Teachers are also able to view the ePortfolios belonging to students in their classes. Teachers have
full write and edit access to these ePortfolios.
4.1
01.00
Search for Published Collections
1.
Click the Tools button. The Tools page appears.
2.
Click the ePortfolio button. The My ePortfolio page appears.
3.
Click the Showcase button. The Showcase panel appears.
4.
In the Keyword field, type the name of the user whose collections you want to view.
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© 2008 Etech Group
Showcase
To view all the published collections on your deployment, leave the search fields empty.
4.2
5.
Select the Search Published Collections option.
6.
Click the Search button. The search results appear.
7.
To open a collection, click the collection title. The collection opens.
Search for Student ePortfolios
As a teacher you have full write access to your students’ (students in your classes) ePortfolios. You
can add, edit or delete records or evidence, and you can unpublish a student’s collection.
Follow this procedure to search for and open a student’s ePortfolio.
01.00
1.
Click the Tools button. The Tools page appears.
2.
Click the ePortfolio button. The My ePortfolio page appears.
3.
Click the Showcase button. The Showcase panel appears.
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Studywiz ePortfolio Teacher's Guide
4.
In the Keyword field, type the name of the student whose ePortfolio you want to view.
To view all your students’ ePortfolios, leave the search fields empty.
5.
Select the Search ePortfolios option.
6.
Click the Search button. The search results appear.
7.
Click the Student whose ePortfolio you want to open. The student’s ePortfolio appears.
Navigation through the student ePortfolio and the functioning of the student ePortfolio operates
the in the same way as your own.
8.
01.00
•
To add, edit or delete a record refer to the My Records section of this document.
•
To add, edit or delete a piece of evidence refer to the My Records section of this
document.
•
To add or remove a record from a collection, refer to Add a record to a Collection section
of this document.
•
To publish or unpublish a collection, refer to the Publish a Collection section of this
document.
To return to your own ePortfolio, click My ePortfolio. Your own ePortfolio page appears.
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© 2008 Etech Group
Document details
5
Document details
Approval
Owner
Anthony Stoner
Version
01.00
Modified By
Anthony Verdouw
Date
29 Apr 08
Approved By
Anthony Stoner
Date
29 Apr 08
Review Frequency
Quarterly
Distribution
Name
Role
Produced by
Etech Global Support
Floor 1, 61 Davey St
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Australia
support@etechgroup.com.au
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01.00
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© 2008 Etech Group