Eclipse.Net Hosted Librarian Guide

Transcription

v1.2
Eclipse.Net Hosted Librarian Guide –
Everything the librarian needs to know to get
started.
Installing Silverlight:
It is a requirement of the application for you to have Silverlight installed on any machine on
which you wish to run Eclipse.Net Hosted from.
A link to install Silverlight becomes available as soon as you access Eclipse.Net Hosted;
alternatively, should you wish to download this manually beforehand, please enter the following
URL into your web browser http://silverlight.net/getstarted and click on the Silverlight Runtime
link to Install Silverlight.
Click Run when the File Download – Security Warning box is displayed. If you have multiple
machines to install Silverlight on, you may want to click Save and save the Silverlight.exe to
an easily accessible network location.
Micro Librarian Systems LTD
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Support: www.microlib.co.uk/MyMLS
Click Run when this Internet Explorer – Security Warning box is displayed.
Click on Install now to being the installation of Silverlight.
You will be informed once the installation has been successful.
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Loading the Eclipse.Net Hosted Home Page:
Once you have successfully installed Silverlight, you will be able to load Eclipse.Net Hosted.
The URL for your Eclipse.Net Hosted website is based on your MLS User Number; please
see examples below
1.
If your user number is 2447 the URL would be
https://U002447.microlibrarian.net
2.
If your user number is 12 the URL would be
https://U000012.microlibrarian.net
The User Number is always padded out to be 6 characters long, by using ‘0’s, prefixed by the
letter ‘U’.
Logging into Eclipse.Net Hosted:
Please note that your default username and password for Eclipse.Net Hosted will NOT be the
same as that for your Eclipse.Net / Eclipse2 software. Each site is allocated its own, unique
login credentials, which will be emailed to each individual site. These credentials must be kept
confidential.
Enter the Administrator login credentials provided to you by Micro Librarian Systems into the
My Account box and click Log On.
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Changing Your Eclipse.Net Hosted Passwords:
We recommend you change the Librarian and Administrator passwords supplied to you as
soon as you have gained access to your Eclipse.Net Hosted system.
Once logged in, click on Management
From the menu bar at the top of the screen, select Security and then Change Password.
Type in the Old Password for the Administrator account (the password supplied to you by
MLS); followed by the New Password you would like to set for the Administrator account.
From the menu bar at the top of the screen, select Security and then User Manager.
Click User
Manager
There are two default users already set up for you; these are the user accounts for which you
have been provided passwords. You have just changed the Administrator password; now you
need to change the Librarian password. Highlight the Librarian account and click Edit.
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These are the Default
groups. The
Administrator Group
should only really be
used for changing
permissions or settings
within the software, not
every day use.
Click on the Change Password button.
Click on the Change
Password button
Type in the Old Password for the Librarian account (the password supplied to you by MLS);
followed by the New Password you would like to set for the Librarian account.
Once complete, click Ok and Save.
For further information on User Manager please refer to the Eclipse.Net Hosted User Guide,
available in Management / Help / Help Topics.
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Setting Password Strength:
Password Manager is the area in which the password strength for Borrower’s user accounts
and User Management user accounts is set.
To enter, click on Settings / Password Manager.
Click on
Settings /
Password
Manager
The Password Manager window displays three options each for both the Borrower and User
Manager accounts.
The requirements for each option are listed below:
Weak = Minimum of 5 characters in length
Strong = Minimum of 8 characters in length, containing at least 1 number
Complex = Minimum of 8 characters in length, containing at least 1 number and both upper /
lower case characters.
If you only use a Barcode Reader, and do not use Active Directory Linking, you
are now ready to use your Eclipse.Net Hosted library system.
If you do use Active Directory Linking or use an Identikit or RFID Hardware
Device, or Security Gates at school, please continue reading.
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Installing the Hardware Plugin:
Please Note:




We suggest that installation is carried out by an ICT technician.
Installation should only be performed at the PC where you issue books.
Ensure you are logged on as Administrator with full permissions.
If you are using an Identikit device, plug it in before you begin the installation.
Enter the below web address into your Internet Explorer Address bar:
http://supportfiles.microlib.co.uk/ieplugin.exe
A Security Warning box will pop up asking if you want to run or save this file. Click on Run.
Once the file has successfully downloaded, another Security Warning box will pop up; this time
giving you the options to Run or Don’t Run. Click on Run.
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The InstallAware Wizard for MLS Hardware Support Setup will load. Click Next on the first
and second screens of the Wizard
Once the installation has completed, click Finish. You may be prompted to restart your
computer.
Please Note: This installer automatically adds *.microlibrarian.net to your Internet Explorer
Trusted sites. Please ensure that there are no Group Policy Settings on the Domain
Controller which could override the changes you have just made.
Please also ensure that your Proxy Server is not blocking the Eclipse.Net Hosted URL.
If you are unsure of any of the above, please ask your IT Technician.
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Configuring Identikit for use with Eclipse.Net Hosted:
Launch Internet Explorer, click on Tools and select MLS Hardware Configuration.
Make sure that Identikit is selected within the Biometric Library tab, as shown below. Once
selected, click Save
If you have more than one Identikit device, contact the MLS Help Desk for further assistance.
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Importing your Fingerprints from Eclipse2 or Eclipse.Net:
These instructions are only relevant to you if you have had your Eclipse2 or Eclipse.Net data
converted to Eclipse.Net Hosted and have been sent a .DAT (database file) file, along with
your converted data files, which will contain the fingerprints from your old system.
Please Note: you will only be sent a .DAT file if you were using the Platinum software for
Identikit on your old system.
Once you have completed the installation of the Identikit Software, please go to C:\Program
Files\Micro Librarian Systems\MLS Hardware Support\bin and run
MLS.Biometric.Config.exe.
On the screen below, click on Browse to browse to the location of the .DAT file you were sent
by us via email.
Once you have found the file, highlight it and click Open to insert it into the location box.
Then click Import. All of the fingerprints from your old Eclipse2 or Eclipse.Net system will now
be imported into the new Eclipse.Net Hosted system, saving you hours of time!
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Please note, the license key only needs to be entered manually if your proxy server prohibits the
client machine from retrieving the key from our servers. If you find your IDK still does not work
despite everything being installed / configured correctly, then please contact the MLS helpdesk
for further assistance.
Configuring RFID for use with Eclipse.Net Hosted:
Launch Internet Explorer, click on Tools and select MLS Hardware Configuration.
Click here
on this
Tools menu
Select the drop down arrows on the RFID heading and select the appropriate options. Click
Save when you have finished.
Make your
selection
here
Click Save
when you
have
finished
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Installing the AD Plugin for use with Active Directory Linking:
If your Eclipse.Net Hosted software is linked with Active Directory (i.e. borrowers are
automatically logged into Eclipse.Net Hosted when you log into the computer), you will be
prompted to install an AD Plugin when you enter the site.
To install the AD Plugin ensure you are logged into the computer as an administrator before
clicking on the relevant link (below) and following the on screen instructions.
If you do not wish to install the AD Plugin, and you do not wish to be reminded about it again,
click on the relevant link (above).
Login details for My Account will be requested if –
a) The user you are currently logged into the PC on is not Active Directory linked to your
borrower account in Eclipse.net.
b) You are accessing the Eclipse.Net Hosted system from outside the school network
Please Note, the login details for My Account are not the same as the Active Directory login
details.
For further information on Active Directory Linking please see Chapter 13 of the User Guide.
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Finding the Quick Start Guide:
The Quick Start Guide contains all the information you need to learn how to use the
Eclipse.Net Hosted library system.
Once you have logged into My Account, click on the
icon on the Home Page.
The Light
Bulb icon
can be
found here
Clicking this will launch a PDF document detailing helpful information on using Eclipse.Net
Hosted
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Finding the Eclipse.Net Hosted User Guide:
The Eclipse.Net Hosted User Guide contains detailed information on how to use the
Eclipse.Net Hosted library system to its full potential.
Once you have logged into My Account, click on the
icon on the Home Page.
Click on Help / Help Topics to launch the PDF copy of the guide.
The guide can easily be searched by typing keywords into the search box; e.g. reviews.
Enter keywords
into the search
field and press
Enter
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IdentiKit and Data Protection

We strongly recommend that you contact parents/carers to advise them about the
technology and your intention to use it before beginning the registration process,
providing them with the opportunity to object.

The actual thumb print image is NOT stored. The software calculates a huge number from
the image and it is the number itself which is stored. This number is then encrypted for
further security

The number cannot be used to re-construct the original image.

Any stored record can be removed easily by clicking [Delete] at the registration process.

Pupils not allowed to use the technology can be given a barcode which will work at the
same time.

When a borrower is deleted from the system into the recycle bin (for example as a leaver)
the biometric data is automatically deleted.

Any responsibility for dealing with third party queries lies with the end-user and not MLS.

We have demonstrated the technology to officials from the DfES, who had no issues with
it other than the recommendation that informing parents/carers would be good practice.

The Office of the Data Protection Commissioner has also scrutinised the technology and
stated:
“…I would encourage you to employ the system using fingerprint images. It seems
to me that the use of biometric identifiers allows users to verify their identity without
the risk of intrusions into privacy…I would certainly like to be able to point to it as
an example of good practice.’’

Copies of the letters from the DfES and Information Commissioner are available from
MLS upon request.

MLS fully endorse the principle set out in the new Government’s Coalition Agreement (2010)
that permission from parents should be sought before enrolling students in a biometric
system.
Our systems make use of a range of identification methods. When a school chooses biometrics
as its preferred method of identification we recommend that they:
 Engage in a full consultation process with students, their parents or guardians, staff and
governors before implementing a biometric system.
 Offer an alternative identification mechanism such as cards or PIN for those wishing to
opt out of using biometrics.
Page 15 of 15

Eclipse.Net Hosted Librarian Guide

Transcription

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