Presentations - Fairfax County Economic Development Authority

Transcription

Selling to Fairfax County
Presented by:
The Department of Purchasing and Supply
Management
$700
Million
Market Place
“Your First Stop for Business Connections”
County at a Glance
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50+ departments
Serving 1.1M citizens
$6.5B County budget
$685M Contracted through DPSM
43.4% or $265M SWaM spend
SWAM Report
S -
24.3%
$148,665,705
W-
1.9%
$ 11,499,404
30
M-
17.2%
$105,188,772
20
L -
46.4%
$283,205,013
10
O*-
10.2%
$ 62,218,596
50
40
0
Total Spend
FY2014
Small
Large
Woman
Other
Minority
$610,777,490
*Sheltered Workshops,
Government, not for profit, not
classified.
Finding Opportunities
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eVA
http://www.eVA.va.gov
Budget
http://www.fairfaxcounty.gov/dmb/
IT Plan
http://www.fairfaxcounty.gov/dit/itplan/
DPSM Website
http://www.fairfaxcounty.gov/dpsm/solic.htm
Contract Register
http://www.fairfaxcounty.gov/cregister/
Other Procurement Methods
 GSA Schedule 70 & 84
 Amended for state and local
 Competition required
 Requires Fairfax County’s terms and conditions
 www.gsa.gov
 Cooperative Purchases
 Metropolitan Washington Council of Governments –
www.mwcog.org
 US Communities – www.uscommunities.org
County Assistance
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Dept. of Purchasing & Supply Mgmt.
 703-324-3201
 www.fairfaxcounty.gov/dpsm
Dept. Of Public Works and Environmental Svc.
- Construction Management Division
 703-324-5111
 www.fairfaxcounty.gov/dpwes/construction/cap.htm
Fairfax County Public Schools
– Office of Procurement Services
 571-423-3555
 http://www.fcps.edu/fs/procurement/index.htm
Fairfax County Engineering Services Opportunities
Economic Development Authority Procurement Academy
Katayoon Shaya, R.A., Chief
Public Private Partnerships Branch
Building Design & Construction
Katayoon.shaya@fairfaxcounty.gov
Department of Public Works and Environmental Services
Working for You!
A Fairfax County, VA, publication
February 25, 2015
CIP – Capital Improvement Program
Public facilities in Fairfax County are planned an implemented through the Capital
Improvement Program.
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A multi-year roadmap for creating, maintaining and funding present and future infrastructure
requirements
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Guide for the efficient and effective provision of public facilities
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Long range view of services/facilities needed vs. year to year budgeting for the best use of
limited financial resources
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The formal CIP is based on a 5-year plan; also provides insight beyond the 5-year period
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Updated annually based on current circumstances & opportunities
Building Design & Construction Division
CIP – Priorities
Projects are categorized in the CIP based on priority:
• Immediate: Projects may be moved to the 5 year plan within a year.
• Near Term: Projects may be moved to the 5 year plan within 2–3 years.
• Long Term: Projects may be moved to the 5 Year plan within 4–5 years.
• Future Projects: Projects that are anticipated, but not yet scheduled.
• Annual BOS Adopted CIP - Shown on County website at:
http://www.fairfaxcounty.gov/dmb/fy2015/adopted/cip.htm
Capital Projects - Funding
• General Fund – Suitable for small projects
• General Obligations Bond - Major projects
• Revenue Bonds- from specific services such as utilities user fees
• PPEA
• Federal & State Highway Grants and Funds
• Proffer Contributions
• Commercial & Industrial Revenue Tax
• Tax Credits - Affordable housing by Housing & Community Development
Capital Projects – Contracting Agencies
• DPWES
Department of Public Works & Environmental Services
• FCDOT
Fairfax County Department of Transportation
• FCPA
Fairfax County Park Authority
• FCPS
• FCHCD
Fairfax County Housing & Community Development
• DPSM
Dept. of Purchasing & Supply Mgmt.
Capital Projects – Design & Construction
DPWES
James Patteson
Director
Land
Development
Services
Wastewater/
Stormwater
Solid Waste
Capital
Facilities
DPWES – Capital Facilities
The Capital Facilities (CAP) business area supports the land acquisition,
design, construction and construction administration services for
governmental facility projects such as libraries, courts, police and fire
stations and infrastructure improvement projects such as roads, sanitary
sewer extensions, walkways, bus stop shelters and stormwater drainage
projects.
http://www.fairfaxcounty.gov/dpwes/construction/capitalprojects.htm
DPWES – Project Types
General Buildings
• Public Safety Facilities
• Libraries
• Community Service Facilities
• Maintenance Facilities
• Human Services Facilities
Sanitary Sewer Infrastructure
• Treatment
• Collection
Transportation Improvements
• Sidewalks and Trails
• Bus Shelters
• Commercial Revitalization
PPP/PPEA projects
• All projects partially or wholly financed
through partnership agreements.
Stormwater Improvements
• Watershed restoration
• Stream restoration
• Stormwater drainage projects
Contract Types
• Individual Projects
• Separate Advertisement for Request for Qualifications.
• Competitive negotiations based on qualifications.
• > $100,000 fees Contracts must be noted by the Board of Supervisors.
• Sole Source Contracts
• Used when there is only one source that can provide the service being requested.
• Emergency Contracts
• Small Purchase
• Purchase Order < $5,000
• Public Private Partnerships
• Design-Build
Contract Types
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Task Order /Basic Ordering Agreement Contracts
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Maximum Contract amount - $5 million per year
Maximum amount per project - $1 million
Duration - One year contract with up to 4 one year renewals.
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General Civil – Expires 2015
Transportation Design Services – No new contracts expected in 2015
Underground Utility Locating & Designating – Expires January 2018
Geotechnical Engineering and Testing – Expires December 2015
Survey – Expires March 2018
Asbestos/Haz-Mat – Expires September 2016
Architectural Design Services – Expires February 2016
Management & Construction Support Services – Expires January 2017
HVAC Peer Review – Expires Fall 2016
Reals Estate Advisory Services – Spring 015
Procurement
• Individual project and task order contract types are procured through
Request for Qualifications (RFQ) process
• RFQ– GSA Standard Forms 330, Parts I and II
• Advertisement/Solicitations
• County website
• Print Newspaper
• Email subscription list
Procurement
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DPWES E-mail notification subscription
• Design:
http://www.fairfaxcounty.gov/dpwes/construction/subscribe_des.htm
• Construction:
http://www.fairfaxcounty.gov/dpwes/construction/subscribe_cmdl.htm
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DPWES/Design Advertisement
http://www.fairfaxcounty.gov/dpwes/construction/designadvert.htm
Procurement
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DPWES/ Bid Advertisement (Typical project types)
http://www.fairfaxcounty.gov/dpwes/construction/cap.htm
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Department of Transportation
http://www.fairfaxcounty.gov/fcdot/designadvert.htm
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Department of Purchasing & Supply Management
http://www.fairfaxcounty.gov/solicitation/
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Public Schools
http://www.fcps.edu/fts/adminservices/solicitations.shtml
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Park Authority
http://www.fairfaxcounty.gov/parks/plandev/
Consultant Selection – Contract Value > $50,000
• Selection Advisory Committee (minimum of 3 members)
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RFQ w/ ranking criteria
Short List – minimum of three firms
Interviews
Qualifications Based Selection
Competitive Negotiation with Selected Firm
Consultant Selection – Contract Value > $50,000
• Selection Criteria (typical)
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Technical Expertise & Experience of Firm
Past Performance on County projects
Project Manager/Project Team
Project planning/approach
Quality control/Public Presentations/Schedule
Availability – including subs
Experience with Permitting in the County of Fairfax and with VDOT
Experience on projects of similar size, type, scope
Public Agency Experience in Fairfax County or in Virginia
Special, Small or Disadvantaged Business Req’ts - grant/federally funded projects only.
Future Solicitations
Building Design & Construction Division – Design
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South County Animal Shelter
Kingstowne Regional Library
Pine Ridge Operations Study
Lorton Community Center
Police Evidence Room Upgrade
I-95 Operation Building Renovation
Lorton VRE Parking Lot Expansion
Bailey’s Homeless Shelter
Sully Senior Center
Homeless Shelters
Human Services Feasibility Study
North County Study
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Herndon Station West Site Study
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Stormwater Program Support
East County Human Services Center
Public Safety Complex Study
McLean Community Center Renovation &
Expansion
John Marshall Library
Springfield Multi-Use Transit Hub
Lorton Volunteer Fire Station
I-66 Retaining Wall Ramp Rehabilitation
Rolling Road VRE Feasibility Study
DVS 3-Facilities Upgrades
Jefferson Fire Station
Police Facilities Master Plan
Building Design & Construction Division – Construction
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Blair Building
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Courtroom Renovations
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I-66 Administrative Building Renovation
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Reston – Herndon Operating Facility
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Lewinsville Redevelopment
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Robert McMath HVAC Replacement
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Stringfellow Road Park and Ride Lot-Expansion
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West Ox Bus Operations Center – Expansion
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Huntington Operating Facility
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Huntingon Levee
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Herndon Metrorail Parking Garage
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Innovation Center Station Garage
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Pohick Regional Library
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Herndon Station Garage
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Tysons Pimmit Library
Stormwater Planning / Maintenance & Stormwater Mgm’t - Design
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Turkey Run Stream Restoration
West Potomac High School Stormwater
Enhancements
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Cherry Run Elementary School Stormwater
Enhancements
Newington Forest Elementary School Stormwater
Enhancements
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Herndon Metrorail Parking Garage
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Innovation Station Parking Garage
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Waynewood Elementary School Stormwater
Enhancements
West Springfield High School Stormwater
Enhancements
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Gunston Corner Wet Pond
White Oaks Elementary School Stormwater
Enhancements
Stormwater Planning / Maintenance & Stormwater Mgm’t - Construction
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Bucknell Elementary School Stormwater
Enhancements
Arrowhead Stormwater Enhancements
Franklin Park and Chesterbrook/Patton Terrace
Neighborhood Stormwater Improvement Area
Pohick Creek Stream Restoration at Queen
Victoria
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Village Park Section 3 Pond Retrofit
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Riverbend Park Picnic Shelter Stormwater
Enhancements
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McNaughton Stormwater Enhancements
Keene Mill Elementary School Stormwater
Enhancements
North Springfield Elementary School Stormwater
Enhancements
Ravensworth Elementary School Stormwater
Enhancements
West Ox Bus Facility
Broyhill McLean Estates Neighborhood LID
Retrofit
Dead Run at Dominican Retreat Stream
Restoration
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Wastewater Management – Design
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Noman M. Cole Jr. – Plant Renovations Solids Processing Rehabilitation – Phase II
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Noman M. Cole Jr. – Plant Renovations Solids Processing Rehabilitation – Phase III
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Sewer Sag Program Evaluation and Scoping
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Collection System Replacement and Rehab Sewer Capacity Improvements
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Collection System Replacement and Rehab Sluice Gate Rehab/Odor Control
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Collection System Replacement and Rehab Misc. Collection Projects
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Collection System Replacement and Rehab Sanitary Sewer Repair/Replacement
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Noman M. Cole Jr. – Plant Renovations Disinfection System Replacement/Rehabilitation
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Noman M. Cole Jr. – Plant Renovations Solids Processing Rehabilitation – Study
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Noman M. Cole Pollution Control Plant Master Plan Update
• Wastewater Management- Construction
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Noman M. Cole Jr – Plant Renovations Solids Processing Rehabilitation Phase I
Various Pumping Stations Repairs and Rehabilitation Projects
Extension & Improvement Projects Glenbrook Road E&I
Dead Run Force Main Rehabilitation/Replacement
Noman Cole Treatment Plant Replacement and Rehabilitation projects
Difficult Run Pump Station & Force Main Rehabilitation
Pumping Stations Switchgear Replacement
Noman M. Cole Pollution Control Plant Equalization Basins Rehabilitation
Noman M. Cole Pollution Control Plant ENR Package 5 – Filters Rehabilitation Phase I & II
Noman M. Cole Jr. – Plant Renovations Gravity Thickeners Rehabilitation
Giles Run Pump Station Rehabilitation
Collection System Replacement and Rehab Misc. Collection Rehabilitation
Force Main Rehabilitations Accotink/LHC Force Main
• Housing
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North Hill PPEA- Ongoing
Crescent PPEA- Ongoing
Lewinsville PPEA- Ongoing
• Transportation – Design
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No upcoming Design contracts
• Transportation - Construction
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Cinder Bed Road Realignment – March 2015
Beulah Road Walkway/Sidewalk – February 2015
Fairfax County Parkway SB, Auxiliary Lane Extension – April 2015
Roundabout Construction on Hunter Mill – Winter 2015
Intersection at Route 123 and Braddock – March 2015
Richmond Hwy Pedestrian Improvements (3 Intersections) – Spring 2015
Soapstone Drive Walkway – March 2015
McLean Gateway – March 2015
RECAP
 Design contracts based on QUALIFICATIONS
 Construction contracts based on open bids
 Annual (Task Order) Contracts for design and construction services
 County Projects
 Partnerships
 Subscriptions allow email notification for upcoming projects
 A very helpful link: http://www.fairfaxcounty.gov/dpwes/construction/cap.htm
Fairfax County Engineering Opportunities
Additional Information
For additional information, please contact
703-324-5800
www.fairfaxcounty.gov
www.fairfaxcounty.gov/dpwes
Questions
FAIRFAX COUNTY, VA
VALUE BASED SOLUTIONS ACQUISITION
WANDA M. GIBSON
CHIEF TECHNOLOGY OFFICER
Winner: INFOWORLD
Green 15 Award 2011
DIT
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Centralized structure
Applications, Infrastructure, e-Gov, GIS, Security
300 SYEs supporting:
– 50 county agencies
– 16,000 end-points
– 600 plus applications
– Data Center
Technology Goals
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Consolidate and Simplify IT
Leverage Energy Efficient Computing
Expand Shared Services & Business Consolidation
Adopt & Promote Self-Service
Automate Support Processes
Ensure Visibility, Security, and Accountability
Build a Culture of Agility
“To protect and enrich the quality of life
for the people, neighborhoods, and
diverse communities of Fairfax County.”
-- Core Purpose of Fairfax County Government
IT I NVESTMENTS P ROCESS & G OVERNANCE
GOALS:
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BEST FIT
CUSTOMIZATION
BUSINESS PROCESS/POLICY REVIEW BEFORE SOLUTION
FLEXIBILITY
MINIMIZE
AGILITY
ACCOUNTABILITY
CYBER SECURITY EMBEDDED
IT I NVESTMENTS P ROCESS & G OVERNANCE
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CENTRALIZED IT INVESTMENT PROCESS
MANAGEMENT IN IT DEPARTMENT
TECH REVIEW
IT EXPERTS PARTICIPATE WITH BUSINESS
AGENCIES IN RFP SECTION ADVISORY
COMMITTEE
COUNTY ATTORNEY PARTICIPATES IN
GOVERNANCE
ITPAC (CITIZEN INVOLVEMENT)
EXEC. IT STEERING COMMITTEE
INVESTMENT PLAN
PROJECT STEERING COMMITTEES
NEGOTIATIONS
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RFP SPECIAL PROVISIONS SECTION FOR IT
PROJECT DELIVERY SPECIFICATIONS AND
RESPONSIBILITIES
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IT CONSULTANT AGREEMENTS
HIPAA AND CYBER SECURITY STATEMENTS
IT PORTFOLIO MANAGEMENT
PROJECT MANAGEMENT OFFICE
ARCHITECTURE REVIEW BOARD
IT S YSTEMS
VALUE-BASED:
• MAJOR IT BUSINESS SPECIFIC APPLICATIONS TO
INCLUDE PRODUCT AND IMPLEMENTATION SERVICES
– COTS OR CLOUD
• ENTERPRISE-WIDE TECHNOLOGY CAPABILITIES
• IT EXPERT CONSULTING SERVICES
RESPONSES TO RFP SOLICITATIONS ARE SUBMITTED
IN 2 VOLUMES:
- TECHNICAL RESPONSE
- COST PROPOSAL
PROCUREMENT OPTIONS:
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COUNTY ISSUED FULL RFP
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PRE-QUALIFICATIONS PROCESS
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USE OF STATE CONTRACTS
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USE OF US COMMUNITIES (NACO)
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SOLICIT THROUGH GSA
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OTHER COOPERATIVE CONTRACTS
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COG RIDER
O PPORTUNITIES
• TECH BUY AREAS:
– INFRASTRUCTURE EQUIPMENT
– SOFTWARE LICENSES
– END-USER DEVICES
– IT SUPPORT SERVICES
– CYBER
• Projects: Annual IT Plan
– Business solutions and integration
– Project Management
• County Agencies buys:
– Require DIT review
Strategies & Initiatives (sample)
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365
Lync
Next Gen 9-1-1
Expand Mobile Apps
Expand Document
Management
• Land Development
Solutions
• Electronic Plans
• Human Services
• Big Data
Repositories/Analytics
• Website Redesign
• CRM
• Attorney Case
Management
• GIS
• Camera/Video/AV
IN
THE
C LOUD
STRATEGY
IMPERATIVES
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•PROTECTED/SECURE
•DATA PRIVACY
•RELIABLE PERFORMANCE – ALL THE TIME
•COST/VALUE RATIONAL
•SEAMLESS
•RESPECT & TRUST
•TALENT
•LEGAL
ENTERPRISE-WIDE
LEVERAGE KNOWLEDGE & INFRASTRUCTURE
ASSETS
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SIMPLICITY
CONTROL DESTINY/MAXIMUM FLEXIBILITY
PARTNERSHIP & COLLABORATION
ROI
KEEP PACE
Note: States, Fed and Local CIOs, Purchasing Authorities,
and IGs looking to modernize IT contracts for clouds and
other IT Services.
BEST PRACTICES - PROVEN
RESULTS
OFFICE OF PROCUREMENT SERVICES
Roger L. Ball, CPPO, CPPB, C.P.M., A.P.P.
Director, Office of Procurement Services
Mission, Vision and Values
Mission
The mission of the Office of Procurement Services is to
demonstrate good stewardship and best practices in the
purchase of goods and services through fair, open and
competitive processes in accordance with applicable
regulations; provide timely distribution; offer high quality
customer service; and develop and implement innovative
technological solutions to improve procurement processes
and division-wide services.
OPS Organizational Structure
Functions - Two Areas in Operating Fund Budget
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Purchasing and Contracts
Warehouse Operations
Staffing - 65 FTE Employees
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Purchasing and Contracts - 17 Employees
Warehouse Operations - 48 Employees
Seasonal/Temporary Staff - 20 Employees
Budget - $6.6 million
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An additional 1 FTE Employee and a $6.5 million Spending Authority are
authorized for the Warehouse Operations Central Procurement Fund
OPS ORGANIZATION CHART
What We Do
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Employ best practices to acquire quality goods and services in a
timely manner at a reasonable cost
Ensure that all purchasing actions are conducted fairly and in
compliance with federal, state, and local laws
Ensure that school and department needs are met through
collaborative requirements, redeployment of surplus materials,
cooperative purchasing, comparative pricing, and competitive
procurement
Update a publicly-accessible contract register and online catalogs
for all contract items
Statistics
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Oversee the conversion of 30,000 purchase orders annually
Annually review and approve over 2,000 purchase orders that are of
high dollar/high complexity
Centrally manage over 800 contracts
Award approximately 150 new contracts annually
Award more than 50 contracts annually for one-time purchases
What We Do
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Receive, store and deliver textual materials, supplies and equipment for
schools, centers and departments
Manage a full service mail operation that includes pickup, delivery,
processing and vendor contracted services
Provide logistical support for special FCPS functions such as
graduations, science fairs and concerts
Operate a program to repurpose excess furniture and equipment
amongst schools and departments
Administer a program that “loans” table and chairs to schools and
departments for special events
Arrange and oversee public auctions of surplus furniture and equipment
Warehouse Flow Chart
Goods are Stored at
Warehouse
Goods are Received
at Warehouse
Goods are Distributed to
Schools and Departments
Goods are Replenished in
Warehouse Inventory
Statistics
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Responsible for activities in a 65,000 square foot warehouse
Manage over $4.3 million in inventory sales annually
Oversee an annual $6.5 million spending authority budget
FAST FACTS
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The OPS workforce comprises 66 purchasing and supply
management specialists who obligate approximately $200
million in total spend annually.
Over 60% of OPS professional staff is certified through the
National Institute of Government Purchasing (NIGP) or the
Virginia Institute of Procurement (VIP).
Revenues from Public Auctions of surplus equipment and
computers, combined with rebates obtained through the
Cooperative Purchasing and P-Card Programs exceeded $1.6
million in FY14.
FAST FACTS
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In FY14 the Warehouse generated approximately $1.9 million in cost
avoidance due to initiatives such as redeployment of surplus assets,
textbook rebinding, and distribution of chairs and tables on a loaner
basis.
In FY14 the Warehouse produced and supported over 4,600 Elementary
Science Kits through its production and replenishment process.
The OPS “Pony” mail service has 8 daily routes, which handle
approximately 1.5 million pieces of internal mail and 2.8 million pieces of
USPS mail annually.
Approximately 13,000 Warehouse Requests were scheduled and
completed in FY14.
Office of Procurement Services
Conclusion
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Thank you for your attention.
Additional information can be found on our
website:
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http://www.fcps.edu/fs/procurement/index.shtml
Are there any questions?

Presentations - Fairfax County Economic Development Authority

Transcription

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