ADDENDUM NO. 1 ITEM NO. 1

701½ West First Street
Defiance, OH 43512
Phone 419-782-6211
March 4, 2016
architects@beilharzinc.com
PATRICK HENRY HIGH SCHOOL
Additions and Alterations
Hamler, Ohio
B4-4457 HS
ADDENDUM NO. 1
This Addendum becomes a part of the Contract Documents and modifies them only
to the extent herein set forth. Each bidder is responsible for distribution of
information conveyed by this Addendum to its subbidders and suppliers.
Attachments:
ITEM NO. 1:
Pre-Bid Meeting Minutes
Combined Bid Form
Elementary and Middle School Addition Sheet AE201
Auxiliary Gym Sheet C-102
Sheets A-12, A-13 (revised)
Bid Question Log #1
Pre-Bid Meeting
A pre-bid meeting was held on March 1, 2016. Minutes of this meeting are attached
as supplemental information and clarification.
ITEM NO. 2:
00 4114 – Bid Forms
Use the attached Combined Bid Form for optional combined bids for this project and
the Auxiliary Gym.
ITEM NO. 3:
Section 01 1000 – Summary of Work
Paragraph 1.04.A.2:
a. Notice to Proceed for the north addition will be approximately one week
after the March 28, 2016 school board meeting.
b. Notice to Proceed for the front entrance and administrative offices shall be
May 27, 2016. All long lead items for this work shall be purchased and
ready for installation by this date. Submittals for this work are due 2 weeks
after contract award.
Paragraph 1.04.A.3:
a. Substantial Completion for the front entrance and administrative offices shall
be August 22, 2016.
b. Substantial Completion for the north addition shall be November 18, 2016.
PAGE 1 OF 5
ITEM NO. 4:
Section 08 7100 – Door Hardware
Paragraph 3.05.N (Set No. 14): Doors 155A and 155E shall have wide throw hinges,
4½ x 6 inch or as required by frame recess.
ITEM NO. 5:
Section 08 7113 – Automatic Door Operators
Paragraph 2.01.A: Add Stanley Access Technologies, LLC; Magic-Force.
ITEM NO. 6:
Section 10 1463 – Electronic Message Signage
The electronic message sign shall be furnished to Alexander & Bebout, Inc., for
installation in the facility sign being constructed in the Elementary and Middle
School Addition project. Refer to Detail 8 on attached Elementary and Middle
School Addition sheet AE201, where the electronic message sign is identified as
“furnished by Owner.” The facility sign is located directly south of the front entrance
renovation area, near the State Route 18 right of way.
ITEM NO. 7:
Section 23 0500 – Common Work Results for HVAC
Delete paragraphs 1.02.A and 3.02.E.
ITEM NO. 8:
Section 23 0593 – Testing, Adjusting, and Balancing
Delete paragraph 1.02.A.
ITEM NO. 9:
Section 23 3100 – HVAC Ducts
Paragraph 2.03.F: Delete “by Section 23 0700.”
ITEM NO. 10: Section 23 8216 – Air Coils
Revise paragraph 1.02.A to read: Submit under provisions of Section 01 3300.
ITEM NO. 11: Section 26 0500 – Common Work Results for Electrical
Delete paragraphs 1.02.B and 3.02.B.
ITEM NO. 12: Section 26 5600 – Exterior Lighting
Delete paragraphs 1.01.B, 1.01.C, 1.01.D, 1.01.E, 1.02.A, 1.03.B, 1.03.G, 1.04.B.3,
1.06.B, 1.06.C, 2.03, 2.04, 2.05, 2.06, 2.07, 2.08, 3.01.C, 3.01.E, and 3.02.
ITEM NO. 13: Section 27 0500 – Common Work Results for
Communications
Delete paragraphs 1.02.C, 1.02.D, 1.02.E, 1.02.G, 1.03, 1.04, 2.01, and 3.01.B. Refer
to Division 01 for requirements.
ITEM NO. 14: Section 27 0503 – Coordination of Work Results for
Communications
Paragraphs 1.02.A and 3.02.G: Delete reference to Construction Manager.
Paragraphs 1.03.D, 1.04.A, and 1.04.B: Change “Construction Manager” to
“Architect.”
Paragraph 3.02.C and subparagraphs: Change “Mechanical” to “HVAC.”
Delete paragraph 3.02.F.
PAGE 2 OF 5
ITEM NO. 15: Section 27 0504 – Communications Installer
Qualifications
Revise paragraph 1.02.A to read: Section 01 3300 – Submittal Procedures.
Paragraph 1.03.H: Change “bid” to “Communications installer.”
Paragraphs 3.01.F and F.1: Change “Engineer” and “Associate” to “Architect.’
Preliminary Contractor Qualification Form Instructions: Change “include with the
Bid Proposal Package or” to “submit.”
ITEM NO. 16: Section 27 0523 – Low Voltage Open Wiring
Replace paragraph 1.01.A with the following: Provisions of this Section apply to all
Sections in Divisions 23, 26, 27, and 28 utilizing low voltage open wiring.
Delete paragraphs 1.02.E, 1.03.A, 2.01.D, and 2.01.E.
Paragraphs 1.02.F, 1.02.G, and 1.02.I: Change “Engineer” to “Architect.”
ITEM NO. 17: Section 27 0526 – Grounding and Bonding for
Communications Systems
Delete paragraphs 1.01.B.1, 1.01.B.4, and 1.02.C.1.
Revise paragraph 1.01.B.2 to read: 26 0500 – Common Work Results for Electrical.
Delete paragraphs 1.03 and 2.01. Refer to Divisions 00 and 01 for requirements.
Revise paragraph 1.04.F.1 to read: Submit under provisions of Section 01 3300.
ITEM NO. 18: Section 27 0528 – Pathways for Communications Systems
Paragraph 1.01.A: Change “Basic Materials and Methods” to “Common Work
Results.”
Paragraph 2.02.C: Mounting heights shall be in accordance with Section 26 0534.
Delete paragraph 3.01.P. Refer to Section 07 8400 for requirements.
ITEM NO. 19: Section 27 1000 – Structured Cabling
Delete paragraph 1.02.F.
Delete paragraphs 2.02.D, 2.03.D, 2.04.A.7, and 2.05.B.
Form 4, Footer: Change “Auxiliary Gymnasium Addition” to “High School
Additions and Alterations.”
ITEM NO. 20: Section 27 5313– Master Clock Systems
Revise paragraph 1.01.A to read: Section 27 0500 – Common Work Results for
Communications.
Paragraph 1.03.A: Change “as part of his bid” to “upon request.”
ITEM NO. 21: Section 28 2300 – Security Surveillance Systems
Delete paragraph 1.02.D.
Paragraph 1.06.C: Change “sections 27 1000, 272100 and 271619” to “Section
27 1000.”
PAGE 3 OF 5
ITEM NO. 22: Section 28 3100 – Addressable Fire Alarm Systems
Delete paragraph 2.02; control panel is existing.
Paragraph 2.03: Equipment shall be the same manufacturer as the existing control
panel.
Delete paragraph 2.04.A.1.a. Refer to Fire Alarm Riser for manufacturers.
Delete paragraphs 3.01.T and U.
ITEM NO. 23: Sheet C-102 – Layout Plan and Details
Include all asphalt paving, asphalt pavement replacement, and pavement markings
for the Auxiliary Gym project. Coordinate the work with the Auxiliary Gym
Contractor, who will provide compacted aggregate base ready for paving. Refer to
attached Auxiliary Gym sheet C-102.
ITEM NO. 24: Sheet A-1 – Enlarged Floor Plans
Door 103A: Reverse door to swing into Vestibule 101 (LHR). Locate door operator
push plate, access control components, and intercom for Door 103A on west wall of
Vestibule 101, north of sidelight.
ITEM NO. 25: Sheet A-6 – Exterior Elevations
Keynotes 4 and 34: Change Alternate #1 to Alternate #2.
Partial East Elevations 1 and 2: Change Alternate 1 to Alternate 2.
ITEM NO. 26: Sheet A-10 – Wall Sections
Wall Sections 4 and 5 also apply to Alternates 2 and 2a.
ITEM NO. 27: Sheet A-12 – Schedules
Replace the original sheet with the attached revised drawing.
ITEM NO. 28: Sheet A-13 – Head and Jamb Details, Wall Types
Replace the original sheet with the attached revised drawing.
ITEM NO. 29: Sheet EP001 – Legend, Luminaire Schedule, and Details
Luminaire Schedule and Legend: Delete “or Engineer approved equal” at all
locations; refer to Section 01 6000 for substitution procedures.
Luminaire Schedule: Delete wire guards.
ITEM NO. 30: Sheet EP101 – Partial Power Plans
Notes B and G: Delete “by others.”
Existing Cafeteria: Add fire alarm speaker/strobe in northeast quadrant, aligned with
northwest and southeast speaker/strobes.
Cafeteria 155:
1. Add fire alarm speaker/strobe on east wall, aligned with speaker/strobe on
west wall.
PAGE 4 OF 5
2. Move center fire alarm pull station to the west of Door 155c in the open
position.
ITEM NO. 31: Sheet EL101 – Partial Lighting Plans
Hall 152: Provide ceiling mounted motion detector.
ITEM NO. 32: Sheet EC001 – Communications Legends & Details
Conduit/Cable Penetrations Through Rated Assemblies, Note A: Delete second
sentence. Refer to Section 07 8400 for manufacturers.
ITEM NO. 33: Sheet EC010 – Communications Demolition Plans
Delete General Demolition Notes 1, 4, 6, and 7. Refer to Divisions 00 and 01 and
Sections 02 4119 and 27 0500 for requirements.
ITEM NO. 34: Sheet EC101 – Partial Communications Plans
Partial Communications Plan (Entrance/Office): Change hardware specification
reference from 018700 to 08 7100.
END OF ADDENDUM
PAGE 5 OF 5
MEETING NOTES
March 1, 2016
FROM:
PROJECT:
SUBJECT:
Andy Cary
Patrick Henry Local Schools, High School Additions and Auxiliary Gym
Pre-Bid meeting
A. Introduction
1. Owner: Patrick Henry Local School District:
Tom Taylor – Superintendent
Melissa Tope – CFO/Treasurer
Mike Meyers – Head of Ground and Maintenance
2. Architect: Beilharz Architects, Inc:
Kraig Beilharz – Principal Architect
Andy Cary – Contract Administration
B. Project Bid Overview
1. Bids due: 1:00 p.m., Tuesday, March 15, 2016
2. Bids due at PHLS, Board of Education, 6900 State Route 18, Hamler OH 43524
3. Clarifications by addenda only. Addenda sent to “plan holders of record”
4. Bidders are strongly encouraged to read Section 01 1000 Summary of Work
5. Bidders are strongly encouraged to read Section 01 3100 Project Management and Coordination
C. Background Check Procedures – Section 01 3556
1. Patrick Henry Local School Project – Administrative requirements
a. Are background checks paid for by District or Contractor? Contractors (see the project manual
section 1.03 paragraph H)
D. Summary of Contracts – Section 01 1000
1. General Contract only (Single Prime Contractor)
E. Drawings and Specifications
1. Drawings
2. Project Manual
F. Addendum
1. Bidders will be issued addendums through Newfax Corporation.
701½ W. FIRST STREET ▪ DEFIANCE, OH 43512
PH 419.782.6211 ▪ FX 419.782.8722
Email ▪ architects@beilharzarchitects.com
www.beilharzarchitects.com
G. Additional Information
1. Important dates:
a. Last day of school for students this year is Thursday 5/26/16. (subject to change)
b. Start of 2016/2017 school year is 8/29/16.
2. Buses will drop off and pick up students in the existing parking lot north of the High School for the
remainder of this current school year. Buses will use the lot from 7:45 am to 8:00 am in the morning
and from 2:45 pm to 3:05 pm in the afternoon. Maintain a safe access and egress route from buses
during these time periods. They will not use this lot for the start of the 2016/2017 school year.
3. The fenced in construction area for each project shall be as follows:
a. North HS addition shall have an area that is +/- 15’ wider than the addition (each side) and
extend north to the transformer in the parking lot.
b. Auxiliary gym shall have an area south of the existing athletic building entrance (maintain
entrance to athletic building) to the midpoint between the first and second row of light poles in
the student lot that is east of the HS. A 30’ section of pavement shall be left for access to
baseball and softball fields.
c. An area in front of the HS entrance will be available for the summer of 2016 for the
administrative office renovation and front entrance construction that extends from the east side
of the main entrance to the courtyard between the ES and MS.
4. All utilities shall be located in the field prior to digging for new utilities. There shall be no
directional boring for the project as indicated on the ME drawings; all work shall be open cut with
no additional cost to the Owner for locating utilities or repair to utilities if they are damaged.
a. All underground utility work in the North parking lot shall be finished before the start of the
2016/2017 to ensure safe usage of the parking lot.
5. A combination bid form will be provided via addendum.
a. If one contractor gets both projects only one project superintendent is required.
6. Contract shall complete / obtain a temporary occupancy permit for the administrative office work.
This shall be coordinated with the Wood County building department upon start of the work.
7. Trailer area will be by the Aux. Gym in side construction fencing.
a. If separate contracts are awarded; there will be room by front entrance for a trailer.
8. Any site visits after pre-bid meeting shall be coordinated with PLSD front office or with Mike
Meyer. Phone # - 419-274-6937. Cell # - 419-722-2493.
Attendees:
Kraig Beilharz
Beilharz Architects
419-782-6211
Andy Cary
Beilharz Architects
419-782-6211
Tom Taylor
Patrick Henry Schools
419-274-5451
Mike Meyer
Patrick Henry Schools
419-274-6937
Mellisa Tope
Patrick Henry Schools
419-274-5451
Drew Toadvine
Rupp/Rosebrock Inc.
419-533-7999
701½ W. FIRST STREET ▪ DEFIANCE, OH 43512
PH 419.782.6211 ▪ FX 419.782.8722
Email ▪ architects@beilharzarchitects.com
www.beilharzarchitects.com
Lyndsey Lucas
Mel Lanzer Co.
419-592-2801
Mitch Manz
Mel Lanzer Co.
419-786-9626
Mark Faeth
ACI Construction
419-595-4029
Andy Schroeder
County Electric
419-523-6688
Doug Lange
Kahle & Verhoff
419-876-3333
Donald B. Rall
K&L Ready Mix
419-969-0521
Todd Hoffman
Miller Constracting Group
419-453-3825
Caleb Jackson
Wyse Electric
419-572-1698
Brad Ream
Alexander & Bebout
419-238-9567
Cody DeLong
Alexander & Bebout
419-238-9567
701½ W. FIRST STREET ▪ DEFIANCE, OH 43512
PH 419.782.6211 ▪ FX 419.782.8722
Email ▪ architects@beilharzarchitects.com
www.beilharzarchitects.com
COMBINED BID FORM
High School Addition/Alterations and Auxiliary Gym
(Submit two copies of Bid Form and all attachments)
† The undersigned Bidder does not wish to be considered for the award of any of the
individual contract items included in the Combined Bid. Submit only this Bid Form.
† The undersigned Bidder does wish to be considered for the award of individual contract
items included in the Combined Bid. Submit this Bid Form and attach separate Bid
Forms for each contract item to be considered individually.
BIDDER:
PROJECT:
BIDS DUE AT:
Patrick Henry Local Schools
6900 State Route 18
Hamler OH 43524
Patrick Henry Local Schools
6900 State Route 18
Hamler OH 43524
BIDS DUE BY: Tuesday, March 15, 2016, 1:00 p.m.
Having read the bid documents and specifications and examined the drawings prepared by the
Architect, Beilharz Architects, Inc., Defiance, Ohio, for the item of work described above, and having
inspected the site and the conditions affecting and governing the construction of the said project, and
acknowledging that the bid documents, specifications and drawings are adequate for the performance
of the Work, the undersigned hereby proposes to furnish all materials and perform all labor, as
described in the specifications and shown on the drawings, for the following sum. Bid shall be good
for 60 days.
BASE BID:
Complete Work as Indicated Above for the Stipulated Sum of
$
ALTERNATE HS 1:
Brick Replacement, South Wall ...................................... ADD $
ALTERNATE HS 1a:
Brick Replacement, South Wall without Insulation ........ ADD $
ALTERNATE HS 2:
Brick Replacement, East Wall ......................................... ADD $
ALTERNATE HS 2a:
Brick Replacement, East Wall without Insulation ........... ADD $
ALTERNATE HS 3:
Bus Garage Parking Lot Paving ...................................... ADD $
ALTERNATE AG 1:
Scoreboards ..................................................................... ADD $
Addenda received and included in this Bid: No. _____, _____, _____, _____, _____.
B4-4457
Addendum 1
PATRICK HENRY LOCAL SCHOOLS
00 4114 00-1
Attachments to Bid Form (submit 2 copies):
† Bid Guaranty and Contract Bond (or certified check)
† Out-of-State Corporation Information
† Hourly Rates and Markups
SIGNED:
B4-4457
Addendum 1
(Signature)
(Name of Company or Corporation)
(Printed Name)
(Business Address)
(Title)
(Date of Signature)
PATRICK HENRY LOCAL SCHOOLS
(Phone)
00 4114 00-2
ROOM FINISH SCHEDULE
ROOM
FLOOR
MATL
BASE
MATL
N
101
102
103
104
105
106
107
108
109
110
111
112
Vestibule
Lobby
Waiting
Reception
Work Room
Office
Hall
Storage
Office
Office
Office
Office
CPT
EX
C
C
C
C
C
C
C
C
C
C
RC4
EX
RC4
RC4
RC4
RC4
RC4
RC4
RC4
RC4
RC4
RC4
MATL
EX/CMU
EX
G
G
G
EX/CMU
G
EX
EX/G
151
152
153
154
155
Instrumental Storage
Hall
Dry Storage
Kitchen
Cafeteria
VET
VET
VET
VET
VET
RC4
RC4
RC4
RC4
RC4
CMU
CMU
CMU
CMU
CMU
FLOOR MATERIAL LEGEND
C
Carpet
VET Vinyl Enhanced Tile
CPT Walk-Off Carpet Tile
Ex Existing to remain
WALL
CMU
G
EX
MATERIAL LEGEND
Concrete masonry
Gypsum board
Existing Wall to Remain
DOOR SCHEDULE
WALLS
S
E
CEILING
MATL
FIN
W
NOTES
MATL
EX
G
EX
G
EX
G
EX
G
EX
FIN
P1
P1
P1
P1
P1
P1
P1
P1
P1
MATL
EX
EX
CMU
EX/CMU
EX/CMU
EX
EX/CMU
G
EX/G
G
G
EX/G
FIN
P1
P1
P1
P1
P1
P1
P1
P1
P1
P1
P1
P1
MATL
EX/CMU
EX/CMU
EX/CMU
EX/CMU
EX
G
EX
G
G
EX/G
EX
EX
FIN
P1
P1
P1
P1
P1
P1
P1
P1
P1
P1
P1
P1
G
EX/SA2A
SA2A
SA2A
SA2A
SA2A
SA2A
SA2A
SA2A
SA2A
SA2A
EX/SA2A
P1
-
VARIES
8'-0"
8'-0"
8'-6"
8'-6"
8'-6"
8'-6"
8'-6"
8'-6"
8'-6"
-
4
1,2
2
2
2
2
2
2
2
2
2
1,2
P1
P1
P1
P1
P1
EX
EX
EX/CMU
EX/CMU
EX/CMU
P1
P1
P1
P1
P1
CMU
CMU
CMU
CMU
CMU
P1
P1
P1
P1
P1
CMU
CMU
CMU
CMU
CMU
P1
P1
P1
P1
P1
SA4A
SA4A
SA4A
SA4S
SA4A
-
9'-0"
9'-0"
9'-0"
9'-0"
10'-0"
2
2
2
2
2,3
BASE MATERIAL LEGEND
RC4
Rubber cove, 4"
EX
Existing to remain
CEILING MATERIAL LEGEND
SA2A Susp. Acoust. Tile, 2x2
SA4A Susp. Acoust. Tile, 2x4
SA4S Scrubbable panels, 2x4
G
Gypsum board
EX
Existing Ceiling to Remain
DOOR
MATL ELEV
HEIGHT
FIN
P1
P1
P1
P1
P1
P1
P1
P1
P1
FINISH LEGEND
P1
Paint, semi-gloss
MARK
NOTES LEGEND
1
Match new ceiling to existing ceiling
height
2
Match new ceiling type to existing
3
Match new tile color to existing
4
See Ceiling Plan for heights
001
002
101A
101B
102A
102B
103A
103B
106
107
108
109A
109B
110
111A
111B
151
152A
152B
153
154A
154B
155A
155B
155C
155D
155E
155F
Pr.
Pr.
Pr.
Pr.
Pr.
FRAME
FIRE
SIZE
GLAZING
MATL
DETAIL
RATING
W
H
TYPE W H
HEAD JAMB
EXISTING EXTERIOR DOOR (END OF EAST CORRIDOR)
EXISTING EXTERIOR DOOR (END OF EAST CORRIDOR)
EXISTING EXTERIOR DOOR (VESTIBULE 101)
EXISTING EXTERIOR DOOR (VESTIBULE 101)
FULL
3'-0" 7'-0"
AL
G
A
AL
H-3
J-3
FULL
3'-0" 7'-0"
AL
G
A
AL
H-3
J-3
3'-0" 7'-0"
WD
D
B
24 68 HM
H-6 J-6,7
3'-0" 7'-0"
WD
D
B
24 68 HM
H-6 J-6,7
3'-0" 7'-0"
WD
D
B
8 33 HM
H-4
J-9
3'-0" 7'-0"
WD
E
B
8 33 HM
H-4
J-4
3'-0" 7'-0"
WD
E
HM
H-4
J-4
3'-0" 7'-0"
WD
E
B
8 33 HM
H-4
J-4
3'-0" 7'-0"
WD
E
HM
H-6
J-6
3'-0" 7'-0"
WD
E
B
8 33 HM
H-4
J-4
3'-0" 7'-0"
WD
E
B
8 33 HM
H-4
J-4
3'-0" 7'-0"
WD
E
HM
H-6
J-6
4'-0"
4'-0"
4'-0"
4'-0"
4'-0"
4'-0"
3'-0"
7'-4"
3'-0"
7'-4"
3'-0"
3'-0"
7'-0"
7'-0"
7'-0"
7'-0"
7'-0"
7'-0"
9'-9 1/4"
9'-9 1/4"
9'-9 1/4"
9'-9 1/4"
9'-9 1/4"
7'-0"
WD
HMT
WD
WD
HMT
WD
WD
ST
WD
ST
WD
HMT
MATERIAL LEGEND
HM Hollow Metal
HMT Hollow Metal, thermal insulated
WD Solid Core Wood
AL Aluminum, refer to Sheet A-12
for storefront assembly
ST Steel
E
F
E
E
F
E
H
J
H
J
H
F
C
C
-
8
8
-
33
33
-
HM
H-6
J-6
HMT H-1
J-1
HM
H-6
J-6
HM
H-6
J-6
HMT H-1
J-1
HM
H-6
J-6
HM H-8a J-8a
SEE DETAIL 11/A-9
HM
H-8
J-8
SEE DETAIL 11/A-9
HM H-8a J-8a
HMT H-8
J-8
90 MIN.
90 MIN.
90 MIN.
90 MIN.
90 MIN.
90 MIN.
90 MIN.
GLAZING TYPE LEGEND
A 1/4" Tempered Glass
B 1-3/8" Tempered Acoustical Glass
C Fire Rated Glazing
Refer to specifications section 08 7100 for door hardware
TYPE
SIGN
TEXT
A
A
A
A
A
A
A
-
ADMINISTRATIVE
ADMINISTRATIVE
PRINCIPAL
STORAGE
GUIDANCE COUNSELOR
GUIDANCE COUNSELOR
CONFERENCE
GUIDANCE COUNSELOR
GUIDANCE COUNSELOR
A
A
-
INSTRUMENTAL STORAGE
DRY STORAGE
-
NOTES
5
5
5
2,5
1
1,2
2
4
4
4
4
3
NOTES LEGEND
1
Hardware by door supplier
2
Automatic door operator
3
Field verify existing opening size
4
Electromagnetic Hold-Opens
5
Modify existing door to receive
electronic hardware, see specifications
701½ West First Street
Defiance, OH 43512
Phone 419-782-6211
March 4, 2016
architects@beilharzinc.com
PATRICK HENRY HIGH SCHOOL
Additions and Alterations
Hamler, Ohio
B4-4457 HS
BID QUESTION LOG #1
The following questions and answers are distributed for supplemental information
and clarification, and are not part of the Contract Documents. Questions answered by
Addendum items are not necessarily repeated in this document.
Q1.
Please confirm if the contractor is responsible to carry the Builder’s Risk.
A. The Owner is responsible for Builder’s Risk, as stated in paragraph 11.3.1 of
the General Conditions.
END OF BID QUESTION LOG #1
PAGE 1 OF 1