Manager`s Manual - Burlington Youth Soccer Club

Transcription

Burlington Bayhawks
Manager’s Manual
Updated: January 2016
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Table of Contents
TABLE OF CONTENTS
1. INTRODUCTION .......................................................................................................5
Staff Directory ................................................................................................................. 6
2. MANAGER’S ROLE AND RESPONSIBILITIES ...............................................................8
3. LINKS ......................................................................................................................8
4. GETTING STARTED ...................................................................................................9
A. ORGANIZING INBOX .................................................................................................... 9
B. PARENT’S MEETING .................................................................................................... 9
C. TEAM SNAP ............................................................................................................... 10
i. Team Contact List ................................................................................................... 10
ii. Vacation List .......................................................................................................... 10
iii. Team Attendance ................................................................................................. 11
D. IMPORTANT DATES................................................................................................... 10
5. BAYHAWKS TEAM MEETINGS ................................................................................ 11
6. FACILITY/FIELD RENTALS (PROCEDURES) ............................................................... 11
A. DOME RENTALS (January to March) ......................................................................... 14
B. GYM TIMES (January to March) ................................................................................ 14
C. ONE-TIME RENTALS (Dome / Sherwood B) .............................................................. 14
D. REQUEST FOR CITY FIELD PERMITS (turf or grass) ................................................... 14
E. OUTDOOR PRACTICE FIELDS ..................................................................................... 14
F. FACILITY CLOSURE INFORMATION ............................................................................ 14
7. FINANCIALS FOR BAYHAWKS TEAMS ..................................................................... 14
A. BAYHAWKS REGISTRATION FEES .............................................................................. 14
B. LEAGUE PROCESSING FEES FOR BAYHAWKS TEAMS ................................................ 15
C. FINANCIAL GUIDELINES FOR BAYHAWKS TEAMS ..................................................... 15
D. BUDGET TEMPLATE .................................................................................................. 19
8. BANKING PROCEDURES ......................................................................................... 19
A. OFF-SITE BANKING .................................................................................................... 20
B. BYSC BANKING .......................................................................................................... 20
B.1. Signing Authority ............................................................................................... 20
B.2. Depositing Money .............................................................................................. 20
B.3. Paying Internal Invoices (BYSC) ......................................................................... 21
B.4. Paying External Invoices .................................................................................... 21
B.5. Referee Payment ............................................................................................... 21
B.6. Statements ......................................................................................................... 22
B.7. Forms ................................................................................................................. 22
B.8. Year End ............................................................................................................. 22
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B.9. Staff .................................................................................................................... 22
9. REGISTRATION INFORMATION .............................................................................. 23
A. BYSC PLAYER REGISTRATION .................................................................................... 23
B. BYSC REGISTRATION FEES ......................................................................................... 23
C. BYSC REFUNDS .......................................................................................................... 23
D. INSURANCE ............................................................................................................... 24
E. TRIAL REGISTRATION................................................................................................. 24
F. TEAM REGISTRATION PACKAGE ................................................................................ 24
G. CLUB & TEAM REGISTRATION NUMBERS ................................................................. 25
H. COACH/ASSISTANT COACH REGISTRATION.............................................................. 25
I. ADMINISTRATOR REGISTRATION (INCLUDING TRAINERS) ........................................ 26
J. RESPECT IN SOCCER ................................................................................................... 26
K. MANAGER’S CERTIFICATION COURSE....................................................................... 27
L. POLICE RECORDS CHECK / VOLUNTEER SCREENING ................................................. 27
M. TEAM REGISTRATION............................................................................................... 27
N. OSA TEMPORARY ELIGIBILITY PERMIT ..................................................................... 28
O. OSA TRIAL PERMIT FORM ......................................................................................... 29
P. OSA PLAYER TRANSFER FORM .................................................................................. 29
Q. PHSA PLAYER RELEASE FORM .................................................................................. 30
R. LEAGUE REGISTRATION FEES .................................................................................... 30
S. ONTARIO CUP/ONTARIO INDOOR CUP FEES ............................................................ 30
T. TOURNAMENT FEES .................................................................................................. 31
10. BLACKOUT DATES (does not pertain to OPDL or PHDL teams) .............................. 31
11. REGISTRATION BOOKS......................................................................................... 33
A. PLAYER BOOKS .......................................................................................................... 33
B. TEAM OFFICIAL BOOKS ............................................................................................. 34
C. BOOK SUBMISSION ................................................................................................... 34
12. UNIFORMS .......................................................................................................... 36
A. UNIFORM ORDERING................................................................................................ 36
B. UNIFORM SCREENING............................................................................................... 37
C. UNIFORM PICK-UP .................................................................................................... 37
13. BAYHAWKS SPIRIT WEAR .................................................................................... 37
14. SPONSORSHIP ..................................................................................................... 38
A. SPONSORSHIP INFORMATION .................................................................................. 38
B. SPONSORSHIP SCREENING........................................................................................ 38
C. SPONSOR RECOGNITION........................................................................................... 39
15. FUNDRAISING POLICY .......................................................................................... 39
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16. TEAM VOLUNTEER HOURS ................................................................................... 40
17. TOURNAMENTS................................................................................................... 40
A. ONTARIO TOURNAMENTS ........................................................................................ 41
B. CANADIAN TOURNAMENTS (OTHER THAN ONTARIO) ............................................. 42
C. U.S. TOURNAMENTS ................................................................................................. 42
D. INTERNATIONAL TOURNAMENTS (OTHER THAN U.S.) ............................................ 42
E. MANDATORY TOURNAMENT INFORMATION ........................................................... 43
18. EXHIBITION GAMES ............................................................................................. 43
A. HOSTING AN EXHIBITION GAME............................................................................... 43
B. TRAVELLING TO AN EXHIBITION GAME .................................................................... 44
19. GAME DAY .......................................................................................................... 45
A. GAME SHEETS ........................................................................................................... 45
B. CALL-UPS ................................................................................................................... 45
C. CHECKING PLAYER BOOKS ........................................................................................ 46
D. HOME TEAMS ........................................................................................................... 46
E. UNIFORMS................................................................................................................. 47
F. TEAM EQUIPMENT .................................................................................................... 47
20. TEAM DISCIPLINE ................................................................................................ 47
21. BYSC CONCUSSION PROTOCOL ............................................................................ 48
APPENDIX A – REP TEAM RESOURCES ....................................................................... 49
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1. INTRODUCTION
Anyone who has been involved in competitive soccer knows it takes a special person to
agree to manage a representative soccer team! Thank you for taking on this extremely
important role for your team! It can be a very rewarding job when all of the tasks and
timelines are well understood and the season progresses smoothly. Over the years,
many Managers have discovered, sometimes a little too late and quite often
unknowingly, that they have gone against policies and procedures outlined by the BYSC
and/or their governing bodies and/or their league policies (e.g. PHDL, GHSL, OYSL, etc.).
Some of these errors have resulted in disciplinary hearings and hundreds of dollars in
fines to the team.
Knowing that there is a great deal of information that each Manager must learn to
complete all of the required tasks, and knowing that the timely organization of these
tasks is critical, the BYSC has put together this Manager’s Manual to assist all Managers
with this role. The manual is designed to provide you with the information you will
need to manage the team throughout the indoor and outdoor seasons. Throughout this
document, all references to Bayhawks refers to the BYSC’s development and
competitive teams.
Please note that, due to the changes resulting from the implementation
of the Long Term Player Development (LTPD) Model, including the
introduction of the Ontario Player Development League (OPDL), ongoing
changes are being made to leagues and Clubs which impact the
information in this manual. As changes are confirmed by the OSA,
Managers will be notified by the OSA/BYSC. Team Officials of teams
affected by the LTPD should also regularly consult the OSA website:
http://www.ontariosoccer.net/ltpd.aspx
If you have questions at any time during the season, please know that there are staff
members who are always ready to help you out (see BYSC Staff Listing on next page).
When in doubt, please ask!
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Staff Directory
BYSC Administrative Staff Listing
Position
First
Last
Ext.
E-mail
Executive Director
Stephanie
Geosits
101
sgeosits@burlingtonsoccer.com
Finance Manager
Michelle
Gomes
103
mgomes@burlingtonsoccer.com
Controller
Naz
Nazari
108
nnazari@burlingtonsoccer.com
Facilities Manager
Denis
Leece
105
dleece@burlingtonsoccer.com
Facilities Supervisor
Rod
Hickey
107
rhickey@burlingtonsoccer.com
Tracy
Hardie
102
thardie@burlingtonsoccer.com
Kim
Bachmeier
100
kbachmeier@burlingtonsoccer.com
Andrew
Torti
106
atorti@burlingtonsoccer.com
Recreational
Administrator
Customer Service
Representative
Marketing & Special
Events Coordinator
BYSC Technical Staff Listing
Position
First
Last
Ext.
E-mail
Technical Director
Kevin
McGreskin
220
kmcgreskin@burlingtonsoccer.com
Steven
McDougall
221
smcdougall@burlingtonsoccer.com
Gabriella
Trichilo
222
gtrichilo@burlingtonsoccer.com
Cyprian
McFarlane
223
cmcfarlane@burlingtonsoccer.com
Melanie
Bradley
104
mbradley@burlingtonsoccer.com
Head Referee
Jack
Hughes
jhughes@burlingtonsoccer.com
Head GK Coach
Dan
Pelc
dpelc@burlingtonsoccer.com
Player Development
Manager –
Recreational
Player Development
Manager – Rep
Coach Development
Manager
Competitive
Administrator
BYSC Board of Directors
Position
First
Last
E-mail
President
Willi
Schleichkorn
president@burlingtonsoccer.com
Director
Alex
Brooks-Joiner
alex@burlingtonsoccer.com
Director
Jerry
Fahrer
jerry@burlingtonsoccer.com
Director
Ben
Jacobs
ben@burlingtonsoccer.com
Director
Wayne
Maddever
wayne@burlingtonsoccer.com
Director
Paul
Parkinson
paul@burlingtonsoccer.com
Director
Christine
Sindall
christine@burlingtonsoccer.com
Director
Andy
Szilagyi
andy@burlingtonsoccer.com
Director
Orlando
Tesolin
orlando@burlingtonsoccer.com
Director
Scott
Tomlinson
scott@burlingtonsoccer.com
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BYSC Third Party Providers
Provider
Services
Contact
Progressive Sports
Medicine
Physiotherapy and Services, Baseline
Testing, Strength & Conditioning Programs
and Facility
Michael Cook (mcookrmt@sympatico.ca)
Dr. Ed Fillion (drfillion@icloud.com)
Kinetic Physiotherapy
Physiotherapy and Services, Yoga, RMT
(cdrew@kineticphysiotherapy.com)
Soccer Fitness
Fitness program and assessments, soccerspecific nutrition provider
Richard Bucciarelli
(richard@soccerfitness.ca)
Sara Buckham
(sbuckham@kineticpysiotherapy.com)
Karen Zmirak-Poindexter
Sport Psychologist
(OPDL)
Motivational Coach
(U13+ age groups)
Concussion Smarts
Educational Services
Socio-emotional and psychological training
Including but not limited to, motivation, selftalk and confidence, etc.
Concussion Protocol / Education
(kspoindexter@gmail.com)
Karen Saevil-Turgeon
(ConcussionSmarts@gmail.com)
2. MANAGER’S ROLE AND RESPONSIBILITIES
The Manager is responsible for overseeing all of the administrative duties with the team; this
includes all travel/tournament paperwork, correspondence between team/parents and the
Club, budgeting, uniform ordering, sponsorship, fundraising, booking facilities, among other
items.
The Manager is not responsible for any on-field issues, coaching, technical direction, or team
training in which the team participates. However, Managers should be aware of the Coach’s
responsibilities, which can be found in the document entitled “Development and Competitive
Team Coaches Guide 2014”.
One team official must be present at all league meetings, Bayhawks team meetings, and the
BYSC AGM.
It is important that each Team Official understands all of the Club and league rules and policies.
The Club constitution and league rules can be found on each respective website.
3. LINKS
Canadian Soccer Association
www.canadasoccer.com
City of Burlington - Field Closures
http://cms.burlington.ca/Page4175.aspx
Ontario Soccer Association
www.ontariosoccer.net / www.ontariosoccer.ca
OPDL – Ontario Player Development League
www.ontariosoccer.net/OPDL.aspx
LTPD - Long-term Player Development
www.ontariosoccer.net/ltpd.aspx
Ontario Youth Soccer League
www.oyslsoccer.com / www.oyslsoccer.ca
Ontario Women's Soccer League
http://owsl.e2esoccer.com/
Peel Halton Soccer Association
www.peelhaltonsoccer.com
PHDL – Peel Halton District League
http://www.peelhaltonsoccer.com/en-us/competition/phdl.aspx
PHDL – Development League (U8-U12)
Youth League (U13-U18)
http://www.peelhaltonsoccer.com/en-us/competition/phdl/developmentu8u12.aspx
http://www.peelhaltonsoccer.com/en-us/competition/phdl/phdlyouth.aspx
GHSL – Golden Horseshoe League
http://www.peelhaltonsoccer.com/en-us/competition/ghsl.aspx
OSL – Ontario Soccer League
http://www.ontariosl.com/
* PLEASE NOTE: Only Club Officials have permission to communicate directly with the leagues
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4. GETTING STARTED
A. ORGANIZING INBOX
Since the computer will be the greatest source of communication between the
Manager, the team, the various BYSC staff members, league admin, other Club team
officials, etc., it is extremely helpful to have your Inbox set up with multiple sub-folders
to organize your emails. Here is an example of various folders you will likely need:
 Inbox
o B/GXX (UXX) - Example: B04 (U12)
 Budget (non-Program Fee teams)
 Exhibition Games
 Facility Rentals
 Sponsorship / Fundraisers
 League Correspondance (PHDL, OPDL, OYSL, etc.)
 OSA Correspondence
 Team Officials Certifications
 Team Socials
 Meetings
 Tournaments
 Uniforms
 Vacation
NOTE: When communicating with BYSC Staff, please always include your team’s
gender and age group, along with appropriate subject heading, in your email subject
B. PARENT’S MEETING
At least 2 parent meetings should be held with each team: one in the indoor season
(October/November) and one at the start of the outdoor season (April/May).
The winter Parent’s Meeting is to be held at the BYSC, with a member of the Technical
Management Team present, so as to provide the parents (and players U13+) with the
information outlined below. NOTE: Prior to the meeting a Meeting Agenda Template
(see Appendix A) must be completed and forwarded to the Player Development
Manager; a Power Point meeting template is also available and can be obtained from
the office.




Introduction of Club Administration and Technical Staff teams will deal directly
with
Introduction of Team Officials with a brief background
Annual plan (schedule/locations; tournaments)
Present the Season Budget (for non-Program fee teams only), including indoor
fees and expected outdoor fees (ask parents to bring cheque book to meeting)
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





Player Emergency Information Form (see Appendix A for sample form) should
be completed for all players and completed after the meeting if possible
Team Contact information should be updated by all parents/coaches on Team
Snap (See section “C. Team Snap” below)
Inform parents of the Club/team important dates (e.g. BYSC Registration, Trials,
etc. (see Important Dates documents in Appendix A)
Delegate parent volunteers for various tasks; have a list made up (see Appendix
A for sample list of Parent Volunteer Duties
Annual concussion education will be presented
Player PARQ and Waiver Forms are available at the office should teams
participate in Soccer Fitness training
NOTE: The BYSC meeting room can be booked for team meetings free of charge (see
Meeting Room Agreement form in Appendix A); check schedule availability by visiting
the BYSC website, click on “Club Info” then “Club Calendar”.
C. TEAM SNAP
Teams are required to use Team Snap through the BYSC. The BYSC has obtained a
corporate, discounted rate for all teams. Teams are required to email Gabriella to set up
their Team Snap account (gtrichilo@burlingtonsoccer.com).
Team Snap is an online management service and mobile app which will help you to
efficiently manage and communicate with your team. The app can be downloaded to
any smart phone. Team Snap includes the following features: schedules, roster (contact
information), messages (ideal for last-minute schedule/field changes), attendance,
payments, field locations, etc. Please refer to the following website for more detailed
information: www.teamsnap.com. Automatic game notifications have been turned off,
however if individuals would like to receive these ongoing updates, they can turn them
on. Should you have any technical difficulties, these can be directed to
support@teamsnap.com.
The following information is to be updated directly into the app:
i. Team Contact Information
Player’s Name, jersey #, parents’ names, home phone number, parents’ cell phone
numbers, parents’ email addresses can be updated directly into Team Snap. This is
helpful for carpooling and contacting team members quickly (especially when lost
looking for out-of-town fields!).
ii. Vacation List
Throughout the season, request that parents send in their vacation dates as soon as
they know when their child will be away. For U8-U12 and OPDL teams, vacations are to
be taken during the designated Rest & Recovery periods. U14+ non-OPDL teams are to
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select vacation time at the team’s discretion. It is crucial to maintain this vacation list so
that the coaches can be properly prepared for practice sessions as well as games when
the team is short of players and call-ups are needed. (Please refer to section “19. Game
Day / B. Call-ups” section).
iii. Team Attendance
Attendance to games and practices will be recorded and tracked by the team Manager
(or his/her delegate) throughout the season as it can be helpful to have actual
attendance data for the coach to include in his/her feedback sessions. Knowing in
advance how many players will be at a given practice will also help the coach with
planning training sessions. Players’ availability can be logged in weeks at a time to
simply updating attendance.
D. IMPORTANT DATES
Managers should be aware of all important dates relating to their team. The following
documents can be found in Appendix A:
Important Dates (general / house league)
Important Dates – U8-U12
Important Dates – U13+
Important Dates – U13-U15 OPDL
5. TEAM ADMINISTRATIVE MEETINGS
The Club will hold Bayhawks Admin Meetings in the BYSC Meeting Room. The first
meeting will take place in the fall after trials, and another one will be held in the winter
to provide Coaches and Managers with pertinent administrative information for the
season. The Club may hold other Team / Group Meetings for which appropriate notice
will be provided. It is mandatory for one Team Official from each team to be present at
each of these meetings.
6. FACILITY RENTALS (PROCEDURES)
* All facility rentals go through Denis Leece (dleece@burlingtonsoccer.com)
* Programs directly run by the Technical Management Team may not book facilities
without approval from the Player Development Manager, all these bookings will be an
additional cost unless was previously built into program budgets
* Teams can only use Club-approved facilities; if BYSC cannot find suitable facilities,
teams are required to get BYSC permission for outside facilities that might be available
* Please also see Facilities tab on BYSC website: Field/ Dome Rental Information
A. DOME RENTALS

For U14+ non-OPDL teams, dome rentals are available on a first-come, firstserved basis; contact Denis; these rentals must be added to the team budget.
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

In November, teams will receive their invoice for dome rentals from January to
March; first payment of 50% of the dome rental is due February 15th; the balance
will need to be paid off prior to uniform pick-up (please refer to Uniforms section
for further details). All teams are responsible for the times they have booked.
Any time slots not wanted after booking are still the team’s responsibility. Teams
are encouraged to use Team Snap as a method to sell off unwanted time slots.
Every team must abide by the Dome rules and regulations; failure to do so may
result in the cancellation or suspension of a team’s dome time.
B. GYM TIMES




All BYSC U14+ non-OPDL teams can contact Denis to book a Gym for training
after the Coach has been approved and put in place with their respective teams.
All costs will be paid by the teams booking the facility.
All Burlington Gyms will be booked through Denis; any other Gyms (i.e. Oakville)
must be approved by the Technical Director prior to booking for insurance
purposes
The team must adhere to the Club and City of Burlington gymnasium rules while
participating at the facility
C. ONE-TIME RENTALS (Dome / Sherwood B)






Teams always have the option of renting additional dome time (either full dome
or ½ dome rentals), whenever time slots are available
During the last 3 weeks of April (when Domes 2 and 3 are removed), Sherwood B
full field is available for rental through Denis ($100/hr full field; $150/hr full field
with lights); from May 1st until October 1st, Sherwood B can only be rented
through the City of Burlington (see section D below for Request for City Field
Permits)
When Dome 1 is removed at the end of April, the turf (known as The Pitch) can
be rented through Denis from May to September ($35/hr)
Dome 1, Dome 2, Dome 3, The Pitch and Sherwood B schedules can be found on
the BYSC website under “Facilities”
Once you have found a vacant time slot, simply email Denis with your request
Teams will be invoiced by the Club
D. REQUEST FOR CITY FIELD PERMITS (turf or grass)


Teams must request all City field permits through the BYSC (Denis Leece)
Teams may not obtain their own permits directly through the City or buy a
permit from someone who has obtained a permit directly; teams will not be
insured to practice/play on these fields
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



BYSC (Denis) will contact the City with the field request and email the team
Manager with the permits once approved
Bring a copy of the permit to the field
Teams will be invoiced by the Club
Please note that grass fields are closed by the City from early October until early
May therefore teams are prohibited from practicing/playing on grass fields
during that time and will be fined; teams are welcome to train on green space
away from the fields
E. OUTDOOR PRACTICE FIELDS







All BYSC U14+ non-OPDL teams will have the opportunity to obtain practice field
permits from May to August
Teams will request fields through Denis Leece in March (these fields permits can
only be issued once all league games have been scheduled)
Teams will be invoiced by the Club; cost is $35 per 1.5 hr practice for a mini field
or ½ a full field (Grass), $40/hr for half a turf field or $80/hr for full turf field;
lights are an additional $25/hr
Teams will be emailed the permits once they have been scheduled onto a field;
be sure to make note of all exclusion dates
The permit can be extended and the team will be invoiced accordingly
Additional field rentals can be requested through Denis, however field
availability is severely limited during the outdoor season
If there are specific days when teams are unable to use the permit, it is the
team’s responsibility to sell off those times, but note that the permits can only
be sold to other BYSC teams; an email can be sent to Denis with the details
(day/time/field/cost) asking him to forward to all Bayhawks teams; if anyone is
interested in renting the field, they are to contact the team directly;
alternatively, teams can use Team Snap to sell off their time slots
F. FACILITY CLOSURE INFORMATION

During inclement weather, City facility/field closure information is posted on the
City of Burlington’s website www.burlington.ca under the Temporary Sport Field
& Facility Closures link: http://cms.burlington.ca/Page4175.aspx or you can call
905-335-7736.
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7. FINANCIALS FOR BAYHAWKS TEAMS
A. BAYHAWKS REGISTRATION FEES
Every Bayhawks Player will pay a Competitive Registration / Program Fee, specific to the
age and designation of the player’s team. The registration fees will be determined by
the Club each year.
The Competitive Registration / Program Fee includes the BYSC registration fee, OSA
fees, league fees, game day fields, sponsorship fee, uniforms (see section “12. Uniforms”
for details), etc. The U8-U13 program fees also include dome/fields for practices (as per
technical program design) and 1 practice ball per player. The U13-U15 OPDL team fees
are all inclusive.
For full program details, please see the outlines listed below:
PROGRAM
U8 Development Program Outline - click here
U13-U15 OPDL Program Outline - click here
U13 Non-OPDL Competitive Program Outline - click here
U14-U17 Non-OPDL Competitive Program Outline – click here
BYSC Competitive Registration (U18)
BYSC Competitive Registration (Senior)
BYSC Out of Town Registration fee
REGISTRATION FEE
$1,650
$1,550;
$1,750 with indoor
$1,700;
$1,900 with indoor
$1,750;
$2,000 with indoor
$1,950;
$2,200 with indoor
$3,995
$1,600
$799
$599
$425
$25
The Competitive Registration will need to be paid in full prior to the release of uniforms,
tracksuits, equipment or approved player books.
If players are added to a team during the season, the player will pay the Competitive
Registration to the Club, the amount of which will be determined on an individual basis
depending on the date of registration.
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B. LEAGUE PROCESSING FEES FOR BAYHAWKS TEAMS
FORMS
Application to Travel (outside of Canada & USA)
Application to Host an Exhibition Game
Fee for late submission of travel permits or documents
Player Transfer Form
Player Release Form
Trial Permit Form
Temporary Registration Permit
Registration Book (replacement for lost book)
Player Book Registration to 2nd BYSC team, same season
Indoor Player Registration (per book)
Indoor Player Registration admin fee
Fines for late submission of books - seasonal
COST
$125
$0
$500
$50
$5
$10
$5
$10
$100
$15
$25
Set by District
C. FINANCIAL GUIDELINES FOR BAYHAWKS TEAMS
The following are financial guidelines and policies which must be adhered to by all
Bayhawks teams in the Burlington Youth Soccer Club. These policies have been put in
place to clarify past Club practices. Furthermore the following will assist the BYSC in
standardizing our Operational Procedure and reduce the chances of claim against Team
and Club Officials. This section is broken down into 2 sections: i) Program Teams; ii)
U14+ Non-Program Teams.
i) Program Teams
1. There are restrictions on how “sponsor” and “fundraising” funds can be utilized;
these funds will only be used in expenditures where they directly benefit the players
and the development of soccer. For example you can only purchase or pay for items
for the team (meaning players plus Team Officials) such as clothing, training sessions,
hotel rooms, meals, etc.; purchases for parents or non-team members are not
permitted. However, funds provided directly by parents or donated by sponsors,
where a prior agreement has been made, can be utilized to cover other types of
expenses.
2. Under no circumstances will a payment, to player or parent, exceed the amount they
have paid to the team or the Club during the current season. Refund payments to
team members for previous seasons will not be allowed. Only funds, which are paid
to a team by a player or parent, in excess of the competitive registration fee and
where “value for money” has not been received, are refundable to parents. “Value”
calculation shall be determined by the team officials and approved by the Club.
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3. All fundraising activities must be approved by the BYSC, other than pop bottle drives,
bake sales, or garage sales. Please refer to section “15. Fundraising Policy” for more
details.
4. As the BYSC is a non-profit organization and all Bayhawks teams are part of the BYSC,
teams should plan for a zero balance at the end of the year. All accounts must be
cleared out by November 30th. We do realize that teams may end the year with
excess funds, for a number of reasons. Distribution of any excess balances shall be in
accordance with BYSC policies.
5. The BYSC now acts as the “Bank” for the majority of the Bayhawks teams and will
continue to do so for all new teams, as well as for teams who have their own bank
accounts and are deemed to be a financial risk to the Club. Please refer to the “8.
Banking Procedures” section for details on related policies.
6. The BYSC generally will not be involved in the financial operations of Bayhawks teams
and will permit teams to handle individual disputes should they arise. However,
should a dispute arise regarding financials where settlement by the team and the
individual cannot be reached, these will be handed to the Executive Director.
Judgments made by the Club will be final and binding to all parties relating to the
dispute.
7. Teams shall not be permitted to accrue funds from one year to the next. The Club can
hold large funds in trust throughout the season, where such funds have been
accumulated for a specific purpose (e.g. international team trip).
ii) U14+ Non-Program Teams
1.
Each team will submit to the Club 3 separate budgets:
 A Preliminary Budget outlining expected costs for facility rentals, tournaments,
etc.; this budget is to be signed by the Head Coach and Manager and
submitted to the Club by December 1st at the latest
 A Season Budget outlining the season plan and projected budget; this budget is
to be submitted to the Club by March 1st with all required signatures (see
numbers 2, 3 below)
 A Final Budget to be submitted by October 30th with all required signatures and
documentation (see numbers 12, 13, 14 below)
2.
Teams will submit to their parents (or players if 18 + years old) a proposed Season
Budget for the upcoming season. Prior to submittal to the Club the team will hold
a parents / player (if over the age of 18) meeting for all roster players to review
the season plan and projected budget. Budget approval must be obtained with
signatures from a 2/3-majority of parents (or players if over the age of 18). The
budget will be completed on the template provided by the BYSC and submitted to
the Club, signed by the Head Coach and Team Manager as well as the parents,
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denoting team approval has been obtained. Teams should retain a copy of the
signed budget for their records.
3.
The approved Season Budget will be due into the BYSC office by March 1st each
year. Team registrations and team bonds will be due by the same dates. The
BYSC will not authorize release of Club provided equipment (Uniforms, bags) until
payment of all outstanding accounts including approved budget has been
received.
4.
There are also restrictions on how “sponsor” and “fundraising” funds can be
utilized; these funds will only be used in expenditures where they directly benefit
the players and the development of soccer. For example you can only purchase
or pay for items for the team (meaning players plus Team Officials) such as
clothing, training sessions, hotel rooms, meals, etc.; purchases for parents or nonteam members are not permitted. However, funds provided directly by parents
or donated by sponsors, where a prior agreement has been made, can be utilized
to cover other types of expenses.
5.
Teams will include in their budgets all previous costs for the winter season, such
as dome time, winter tournaments, etc.
6.
Each Bayhawks team will provide a Bond to the Club in the value of $500.00. The
bond payment will be cashed by the BYSC and used to settle any outstanding
invoices, disciplinary fines, or Club penalties. If the team, at the end of the season,
has no outstanding payments and has submitted their end of the year statement
to the Club, then the amount of the bond, $500, will be re-issued to the team.
7.
During the course of the season it is expected that actual revenues and / or
expenditures may vary from budgeted cost for a number of reasons. Should the
variations be in excess of 20% of the budgeted figures the team will update the
players / parents of these variations and notify the Club. Revisions will be
submitted in writing on the BYSC budget template, with approval by a 2/3
majority of the team members. Complete financial information must be disclosed
at any time throughout the year at the request of a player/family. It is
recommended that, from time to time during the year, the team Manager
provide updated financials showing all transactions (to date).
8.
Under no circumstances will a payment, to player or parent, exceed the amount
they have paid to the team or the Club during the current season. Refund
payments to team members for previous seasons will not be allowed. Only funds,
which are paid to a team by a player or parent, in excess of the competitive
registration fee and where “value for money” has not been received, are
refundable to parents. “Value” calculation shall be determined by the team
officials and approved by the Club.
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Note: No cheques will be issued to parents/players until Financial Statements
have been received and approved by the Club
9.
Teams should not intentionally raise, through sponsorship or other means, funds
in excess of their budget. We believe it is unethical to raise funds where there is
no purpose defined for expending these funds.
10.
All fundraising activities must be approved by the BYSC, other than pop bottle
drives, bake sales, or garage sales. Please refer to section “15. Fundraising Policy”
for more details.
11. Each team will submit to the Club a signed Final Budget indicating approval has
been received from a 2/3 majority of the team members. For those teams with
their own bank accounts, a copy of the team’s Bank Statement will accompany
the team’s Financial Statement, which will be submitted to the Club by October
30th each year. Team bonds will not be returned to the team until these
documents have been received. Should the statement not be submitted to meet
the aforementioned deadline, the Club will not re-issue the team a cheque for the
amount of the initial bond. Bond Cheques, less penalties where applicable, will be
available for pick-up by a team official after the League has provided the Club
with a final statement of team fines, or transferred to BYSC team account.
12.
As the BYSC is a non-profit organization and all Bayhawks teams are part of the
BYSC, teams should plan for a zero balance at the end of the year. All accounts
must be cleared out by November 30th. We do realize that teams may end the
year with excess funds, for a number of reasons. Distribution of any excess
balances shall be in accordance with BYSC policies.
13.
The BYSC now acts as the “Bank” for the majority of the Bayhawks teams and will
continue to do so for all new teams, as well as for teams who have their own
bank accounts and are deemed to be a financial risk to the Club. Please refer to
the “8. Banking Procedures” section for details on related policies.
14.
The BYSC generally will not be involved in the financial operations of Bayhawks
teams and will permit teams to handle individual disputes should they arise.
However, should a dispute arise regarding financials where settlement by the
team and the individual cannot be reached, these will be handed to the Executive
Director. Judgments made by the Club will be final and binding to all parties
relating to the dispute.
15.
Teams shall not be permitted to accrue funds from one year to the next. The Club
can hold large funds in trust throughout the season, where such funds have been
accumulated for a specific purpose (e.g. international team trip).
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D. BUDGET TEMPLATE
All Bayhawks U14+ non-OPDL teams are required to prepare and maintain a team
budget. There are fixed expenses/revenue you must include in your budget (in bold)
and variable expenses/revenue you will add along the way (see Budget Template in
Appendix A):
 Under Expenses:
o Performance bond to Club - $500
o Payment to Head Coach - $500 (some coaches may give this back to the
Club if they have a child on the team, but it is up to the individual coach)
o Goalkeeper School of Soccer, Elite - recommended
o Camps/clinics
o Extra uniforms purchases (i.e. for call-ups)
o Team equipment (nets, corner flags, balls, pinnies)
o First Aid kit and supplies
o Field/Facility rentals
o Referee fees
o Tournament fees
o Team social events

Under Revenue:
o Funds paid to team by parents (i.e. team fees)
o Money raised through sponsorship
o Money raised through fundraising activities
o Cost-sharing fees (i.e. if another team splits cost of exhibition
games/facility rentals, etc.)
As outlined in section “C. Financial Guidelines for Bayhawks Teams” above, U14+ NonProgram teams are required to submit 3 budgets per year: a Preliminary Budget by
December 1st at the lastest, a Season Budget by March 1st and a Final Budget by
October 30th. See Budget Template in Appendix A. The Season Budget and Final Budget
must be approved by a two-thirds majority of parents (or players if over the age of 18)
prior to submitting to the Club.
8. BANKING PROCEDURES
Currently there are 2 forms of banking for Bayhawks teams: A. Off-site Banking; B. BYSC
Banking. All BYSC cheques must now be written out in full to “Burlington Youth Soccer
Club”.
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A. OFF-SITE BANKING
Up until 2010 every Bayhawks team managed their own bank accounts and completed
their own banking transactions. Teams who competently managed their banking
responsibilities were grandfathered into the new BYSC banking system (outlined below)
and have been allowed to continue with their own banking as long as they do not incur
a negative balance. Should a team incur a negative balance at the end of a season, their
banking would be transferred to the BYSC from that point onwards and they would
follow the BYSC banking procedures.
B. BYSC BANKING
In 2010, the Club took over the banking responsibilities for teams who demonstrated
incompetence in this area. At that time, the Club also took over the banking
responsibilities of all new Bayhawks teams.
B.1. Signing Authority
Two (2) team representatives (not the coach/assistant coach) must act as the signing
officers for the team. Only those two signatures or paperwork from those two
individuals will be accepted from the Club to withdraw money from the team account.
Each year the team must fill out the ‘Team Signing Officers’ form with the names and
contact information of the two elected individuals (see Team Bank Account Forms in
Appendix A; click “Signing Officers” tab). The signing officers cannot be coaches or
related to anyone on the coaching staff, or reside in the same residence.
B.2. Depositing Money
Each team will be responsible for completing the left side of the bank deposit slip
indicating all cheques & cash to be deposited. All BYSC cheques must now be written
out in full to “Burlington Youth Soccer Club”. Please include your team number in the
reference line on the cheque, and put the cheque number on the deposit slip. If you
are depositing coin, please roll it where possible. A staff member will double check the
deposit. You may request a copy of this deposit slip if necessary (see Team Bank
Account Forms in Appendix A; click “Deposit Slip” tab).
In the event you come in during our evening/weekend office hours, the staff have been
instructed to put all of your paperwork into an envelope and lock it in the cash box for
daytime staff to review in the morning. It is important that we only have one staff
member dealing with these accounts to ensure accuracy. Evening/Weekend staff will
still be happy to photocopy any of the paperwork you might need.
If a member of your team would prefer to pay fees etc. via credit card (Master Card,
Visa, American Express), they must fill out the credit card authorization form and have
the signing officer bring it in with the other items to deposit (see Team Bank Account
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Forms in Appendix A; click “Credit Card” tab). These payments must also be included on
the deposit slip. This service is only available to those teams whose banking is internal
and we will not accept this information via phone.
B.3. Paying Internal Invoices (BYSC)
The right side of the deposit slip is for office use only. Upon one signing officer’s request
(in person or via email), a staff member will pay your BYSC invoices by transferring the
amount from your account. You may also request a copy of this transaction if necessary.
We will update your invoices in the binder to show payments.
B.4. Paying External Invoices
Should your team require a cheque to pay for a tournament or team equipment etc.,
you will need to complete the ‘Team Cheque Requisition’ form and submit it either in
person or via fax or e-mail to the appropriate staff member (see Team Bank Account
Forms in Appendix A; click “Cheque Request” tab). The Team Cheque Requisition form
must be completed every time you require a cheque. This form must be authorized by
both signing officers by one of the following two methods;
i. Both individuals sign the Cheque requisition form
ii. A confirmation e-mail is sent from both individuals along with the form
The cheque requisition process will not begin until approval from both officers has been
received.
If you choose to pick up the cheque once it is ready, the Club will send an e-mail to
notify you.
Please keep in mind that cheques are not issued on the spot and that most of our
banking does not occur on site. You need to allow for a minimum of 3 business days
for cheque turnaround. Cheques are typically signed on Thursday/Friday.
B.5. Referee Payment (if applicable to your team)
Your team has a few options for paying referee fees:
i. You can calculate how many home games you will play and how much cash you
will need. You can then use the cheque requisition form to request cash instead
of a cheque
ii. A team representative can pay the referees and then you can request a cheque
to be issued to the individual who paid
iii. Email Michelle Gomes with a minimum of 24 hours’ notice to pick up cash from
the BYSC to pay referee fees for any given game
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B.6. Statements
The BYSC will run a ‘Quick books’ report for your team and a statement of your account
will be available via email at your request. Statements will be emailed regularly based
on account activity. Please check your statements as they are e-mailed to ensure all
transactions are correct.
B.7. Forms
All forms will be e-mailed to the signing officers for your convenience, but additional
blank forms will also be available in the office and online (see Team Bank Account Forms
in Appendix A).
B.8. Year End
The Club’s year end is September 30th of every year. Teams will have until October 30th
to submit the final budget and all final entries/withdrawals should be completed before
this date. Your team ledger will essentially freeze until the signing officers for the next
season are named.
B.9. Staff
The Staff member for the 2016 season who will be overseeing these accounts and
corresponding with the signing officers will be:
Michelle Gomes – mgomes@burlingtonsoccer.com (905) 333-0777 x103
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9. REGISTRATION INFORMATION
A. BYSC PLAYER REGISTRATION
Every player in the Club must be properly registered by the Club Registrar before he/she
can participate in any game/practice/tryout within or sanctioned by the Club. All players
must pay competitive registration fees. Player registration must be completed online via
the Club website while online registration is open. Players who were registered with the
BYSC during the previous season and provided the Club with an email address will
receive an email stating the dates that online registration is open.
A separate form is required for each season in which the player wants to participate –
indoor and outdoor. For registration to be processed, the player’s parent/guardian must
check off the box that says they agree to the terms and conditions listed. Initial payment
has to be received at the time of registration, either online or in the office.
For players who are new to the BYSC, proof of age identification (Birth Certificate,
Passport, Health Card, Driver’s License, or previously notarized OSA Player Book) must
be shown to complete Registration. The proof offered may be in either English or
French; a notarized translation is required for documents in any other language. Players
registered with another Club for the current season will not be eligible to play in the
BYSC unless proper releases are obtained and approved by the District Association
(please refer to section “O. OSA Player Transfer Form”, and section “P. PHSA Player
Release Form”, below).
Every registered player has an OSA number. This number is to identify each player that
is registered by the OSA. The number is assigned to either a player or team official at
the time of their first registration and does not change. The number will remain the
same for the entire participation period and will stay the same if a player or team official
moves from a team or club. An OSA member (i.e. player or coach) can have only one
OSA number; this number remains the same while they are an OSA member.
B. BYSC REGISTRATION FEES
Please refer to Section “7. Financials For Bayhawks Teams” for registration fees.
*Please note that Tax Receipts can be obtained by accessing the player’s profile online
(http://members.burlingtonsoccer.com). Login then click on “Profile” and then
“Receipts”. All registration fees will be combined on this receipt (i.e. indoor, outdoor,
competitive registration fees).
C. BYSC REFUNDS
Please refer to the BYSC’s Refund Policy and Refund Request Form located on the BYSC
homepage under “Club Forms and Policies” in the “Quick Links” section.
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D. INSURANCE
(Team Officials and/or parents may contact the BYSC for further details on OSA
Insurance coverage and Special Incident Forms)
In order to be covered under the OSA insurance every player and team official must be
registered for the current season. The insurance covers injury during travel to and from
and during OSA sanctioned events that include Club official and approved games and/or
practices. This is explained on the waiver form given to the player when they registered.
This information is also on the back of the coach and administrator form that team
officials complete.
Please note that insurance coverage is only in effect when proper approval has been
obtained for example, travel permits, temporary playing permit, exhibition games, etc.
Failure to complete the necessary paperwork may void insurance coverage for all
participants.
For any injury requiring an evaluation by a Physician or Health Practitioner (e.g. 911 is
called, player taken to hospital/clinic, doctor’s office, concussion suspected), the Player
Injury Report Form (Appendix A) will need to be completed by the Team Official in
attendance and sent into the BYSC within 72 hours.
For more information about OSA insurance please review the OSA’s insurance program
which includes information about coverage, steps on how to make a claim, and
frequently asked questions. The link can be found on the BYSC website under “Quick
Links - OSA Insurance”
The Club can provide insurance for fundraising volunteers at team events for a small fee
when necessary to meet facility requirements. Note: this will be at the Club’s discretion.
If a team is traveling outside of the Province the Out of Province Insurance Form
(Appendix A) must be submitted to the BYSC 2 weeks prior to travel. At a minimum,
teams should insist that all players obtain separate travel insurance (i.e. Blue Cross, CAA,
etc.) when traveling outside of Ontario. Additional insurance will be at the individual’s
cost.
E. TRIAL REGISTRATION
All players who are attending trials must pre-register online and pay any related fees.
This ensures that for insurance purposes they are participating in a sanctioned club
event.
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F. TEAM REGISTRATION PACKAGE
When rosters are finalized and managers are in place, the registration package must be
submitted to the BYSC office for processing.
This package will consist of completed:
 Team Book Submission Summary (Appendix A)
 Roster submission form - see Bayhawks Team Roster (Appendix A)
 Team Official Registration Form (Appendix A)
 Coach credentials (if not previously received by PHSA and if not already recorded
in team official book)
 Completed player/ team official books (with updated photos) – (See also section
“11. Registration Books”)
 For U14+ non-program teams, a Season Budget is due March 1st; must include
signatures by Head Coach, Manager, and 2/3 majority parent approval (See
section “8. C. Financial Guidelines for Bayhawks Teams - ii) U14+ Non-Program
Teams ”)
G. CLUB & TEAM REGISTRATION NUMBERS



The Club OSA number remains constant – it is 2512
Team Registration number will be the Club number followed by gender, year of birth
and level (e.g. BL, WH, YW).
o i.e. the Registration number for U10 Girls Blue would be: 2512G00BL (this #
will remain the same each year for indoor and outdoor seasons)
New teams will receive a number from the Club.
Note: Each team, before being finalized, must register at least two coaches and one
manager onto their roster. Each team must also have a certified Trainer; this individual
may also be the Manager or Assistant Coach; if not, the Trainer would be registered as
Assistant Manager in order to obtain a Team Official book. (See section “11.B Team
Official Books” as well as section “9.I. Administrator Registration” below)
H. COACH/ASSISTANT COACH REGISTRATION
Coaches will receive their registration form once they have had a team assigned to them
(see Team Official Registration Form in Appendix A). A new form must be completed for
each season they coach. All coaches on the bench for games must have the appropriate
level of certification, as outlined in the BYSC Coaching Course Requirements table found
in Appendix A. All coaches must also have completed the online Respect in Soccer
course before they can be registered to a team (please refer to section “J. Respect in
Soccer” below).
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The registration form must be completed by all coaches (head and assistant) for each
team they coach. In the case where a coach is involved with multiple teams, forms for
each team will be needed. This form will accompany the coach’s team official book. This
form is needed to be stamped and approved by the PHSA to be a registered coach.
Once this form has been completed and signed by the Club Registrar a copy will be
made for the BYSC files and the form will be sent to the PHSA for approval. PHSA keeps
the registration form for their records.
I. ADMINISTRATOR REGISTRATION (Including Trainers)
As with the Coach Registration Form, the Team Official Registration Form (Appendix A)
must be completed by all Managers for each separate team, organization and
committee with which they are involved. All Managers and Assistant Managers
(including Trainers) must also have completed the online Respect in Soccer course
before they can be registered to a team (please refer to section “J. Respect in Soccer”
below).
Where space has been provided for position titles held this refers to the Manager or
Assistant Manager. This form will accompany the Manager’s team official book. This
form is needed to be stamped and approved by the PHSA to be a registered Manager.
The Head Coach’s form must be processed either simultaneously with or prior to the
Manager’s form being processed.
Once this form has been completed and signed by the Club Registrar a copy will be
made for the BYSC files and the form will be sent to the PHSA for approval. PHSA keeps
the registration form for their records.
This form is for Managers and Assistant Managers. Each team must have a designated
Manager on their roster. If a Trainer is not already registered as a Manager or Coach,
he/she will need to be registered as an Assistant Manager. Trainers must also be
certified in First Aid and show proof of certification to the BYSC. Trainers must attend
annual concussion education training seminar (see section “21. BYSC Concussion
Protocol”)
J. RESPECT IN SOCCER
One of the aspects of being a 'successful' coach, is being able to treat players properly.
In an effort to help coaches with this skill, the OSA has created the Respect in Soccer
Workshop and made it mandatory for Bayhawks coaches in 2012. It is also currently
mandatory for all registered Team Officials (i.e. Managers and Assistant Managers, as
well as Coaches and Assistant Coaches). In order for a Trainer to sit on the bench during
games, he/she will need to register as a Team Official (e.g. Assistant Manager), have an
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Official Book, sign the game sheets (if required by the league), and complete the
Respect in Soccer course.
The workshop is an online, interactive program which, although it takes about 2.5 hours,
can be done in small chunks, module by module; you can login and logout as needed.
The cost of the workshop is determined by the OSA and teams can add this cost to their
team budget.
Here is the link from OSA website: http://www.ontariosoccer.net/clubs-districts/riskmanagement/respect-in-soccer. Click on “Take the Respect in Soccer Program” to
register and get started.
Upon completion of the workshop you will be required to forward a copy of your
certificate to the BYSC (send to the Competitive Administrator, Melanie Bradley
mbradley@burlingtonsoccer.com and copy to Cyprian McFarlane
cmcfarlane@burlingtonsoccer.com). Team Official books will not be processed until this
course has been completed. The PHSA will record the certification number in each team
official’s book.
K. MANAGER’S CERTIFICATION COURSE
In 2012, the BYSC began developing a Manager’s Certification Course and mandated
that, starting in 2013, all Managers would be required to complete this one-time
certification course. Once a Manager has received certification, they will not be
required to take the course again. From 2014 onwards, only new Managers will be
required to take this course each year.
L. POLICE RECORDS CHECK
All Team Officials must have a valid Police Records Check completed prior to the start of
every season (please refer to OSA Volunteer Screening Initiative in Appendix A for
details). The Police Checks are good for 3 years. Invitations will be sent to registered
Team Officials requiring a current Police Check from www.MyBackCheck.com and the
BYSC will pay the fee.
M. TEAM REGISTRATION
Uniform orders have to be submitted by the beginning of February. With that in mind,
the following dates are when teams are requested to submit their rosters.
U8-U12
U13-U15
OPDL
U13-U15
Non-OPDL
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Roster dates
Sept 30
Nov 30
1st phase
75% confirmed
Nov 30
1st phase
75% confirmed
If teams are not finalized by these dates, uniform orders still have to be submitted by
Jan 31st using a best guess scenario on sizes.
Players registered as Bayhawks Players are not eligible to play in the outdoor House
League.
Team Registration for all leagues will be carried out by the Club to meet their deadline
dates. The Club will require information from the Coach and other team officials to
properly register the team.
N. OSA TEMPORARY ELIGIBILITY PERMIT – previously called Temporary Registration
Permit
(See also the following link for more information: http://www.peelhaltonsoccer.com/enus/faq.aspx). Please refer to Fee Schedule for Bayhawks Teams for associated fees.
NOTE: Temporary Eligibility Permits for BYSC players will only be granted under
extraordinary circumstances. Special permission may be requested and must be
approved by the Player Development Manager.
This form is required when a non-BYSC player (who is registered to another OSA Club)
wishes to play for a team in the BYSC on a short-term basis, with the understanding that
the dates of the permit are specified. The OSA will only allow 3 TRP’s per season. Be
sure to check the league rules for temporary registration of players. The form must be
validated by the PHSA (see Temporary Eligibility Permit in Appendix A).
The classification of the permit is defined by the player’s current team and the team
applying for the permit.
Where a player is required for one game (League or Exhibition) only the date of the
game is required. However, in the case of a tournament, both start and finish dates
must be provided – even if it is a one day event.
This process will take 7-10 business days. A copy of the permit will be kept on file at the
BYSC office and at the PHSA office. Once the form is approved it will be returned to the
team that has made the application. This permit must be available for presentation to
the Game Officials upon request.
The Temporary Eligibility Permit is for players who are registered with the OSA.
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O. OSA TRIAL PERMIT FORM
(See also the following link for more information: http://www.peelhaltonsoccer.com/enus/faq.aspx). Please refer to section “7.B Fee Schedule for Bayhawks Teams” for
associated fees.
For use by a player not yet registered with an OSA Team who has been granted a try-out
with a BYSC Team. It must be validated by the PHSA. This form is initiated by either the
player who wishes to have a trial with a team or by the coach of the team. To be eligible
the player must not be currently registered with the OSA. This player cannot be
currently playing anywhere else in Ontario with an OSA sanctioned club or team. This
player will not currently have an active OSA Registered number or player book.
The team selects up to two games in which the player will appear and enters those
dates and the game classification. If two games are to be included, they must fall within
a 15 day period of each other. The OSA will only allow 2 Trials Permits per player per
season.
BYSC office and at the PHSA office. A copy of the approved permit will be returned to
the team and must be available for presentation to the Game Officials on request.
This trial permit is for players not registered with any team or club during the time(s) of
the trial (see Trial Permit Form in Appendix A).
P. OSA PLAYER TRANSFER FORM
(See also the following link for more information: http://www.peelhaltonsoccer.com/enus/faq.aspx). Please refer to Fee Schedule for Bayhawks Teams for associated fees.
This form is to be used when a player is changing teams from one Club to another Club
(prior to the July 1st cut-off date for OYSL teams; July 31st cut-off date for
Regional/District teams -- to be confirmed by OSA). It may be initiated by the player or
the coach of the team that the player wishes to transfer to. This must be done with the
consent of the player. Only an original signature of the player is accepted on this form
(see Player Transfer Form in Appendix A).
Players cannot be transferred without the approval of the Registrar. The form must be
validated by the PHSA. This process will take 7-10 business days. A copy of the permit
will be kept on file at the BYSC office and at the PHSA office.
The player book will accompany the Transfer Form to the PHSA so that it can be
updated with current team information. Rosters for both teams must also be included
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in the submission to prove the player has been transferred from one team to another
and to ensure that both team rosters still meet the PHSA specifications (ie. Peel Halton
teams must always have a minimum of 9 players with Peel Halton addresses).
Q. PHSA PLAYER RELEASE FORM
Please refer to Fee Schedule for Bayhawks Teams for associated fees.
To be used for players from Bayhawks teams only (see Player Release Form in Appendix A).
This form is initiated by the player if a player wishes to transfer to or from a BYSC team
to or from a different Club. If the Club or team decides to release a player, this form will
be initiated by the coach releasing the player.
All three requested signatures must be provided. The signature of the coach can be
provided by a Club Representative if the coach is unavailable. The player’s original
signature is to be on the form; photocopies of the signed form are not acceptable.
Make sure the player is aware of any outstanding suspension they will be serving if they
join another team. Their book must be stamped as “cancelled” on the validation page by
PHSA. Once stamped it is to be returned to the player.
Please Note: It is illegal for coaches to poach players during a season from other teams;
Coaches in the BYSC are not allowed to initiate this form unless the player is being
released from their team.
BYSC office and at the PHSA office. The player book along with the previous team’s
amended roster will accompany the release form to the PHSA for updating. The book
will be returned to the player once processing has been completed.
R. LEAGUE REGISTRATION FEES
The BYSC registers teams to their respective leagues and the league fees are included in
the Competitive Registration fees.
Any teams playing in the OISL (Ontario Indoor Soccer League) will be registered by the
BYSC but the teams will be invoiced for the league fee.
S. ONTARIO CUP/ONTARIO INDOOR CUP FEES
The BYSC will register teams entering the Ontario Cup, however the teams will be
invoiced for the registration fee. This amount should be included in the team budget if
teams plan to participate in the Ontario Cup. For the Ontario Indoor Cup, teams will
register and pay directly through the OSA; this amount should also be included in the
team budget if teams plan to participate in the Ontario Indoor Cup.
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T. TOURNAMENT FEES
Teams entering tournaments must pay the registration fee directly to the tournament
host with their team cheque (please also refer to “Banking Procedures” and
“Tournaments” sections).
10. BLACKOUT DATES (does not pertain to OPDL or Development teams)
During the course of a season, teams have the option of choosing up to a series of three
dates for which games will not be scheduled. This can include any tournament or event
with the exception of Ontario Cup games (which is handled automatically by the OSA).
In order to have these dates confirmed they must be submitted to Melanie Bradley
(mbradley@burlingtonsoccer.com) by February 25, 2016. The BYSC will take
responsibility for submitting the “Blackout Dates” to the various leagues on behalf of
their Bayhawks Teams and the leagues will blackout these dates. Once blackout dates
are approved, Managers will be notified by the BYSC. The ATF forms for these approved
tournaments should all be completed and sent to Melanie right away, even if
tournaments are months away. No applications to post-season tournaments can be
filed without written approval from the BYSC.
OYSL RULE 3.2 – League Season
Teams must submit with their application or by February 1st, no more than 3 time
periods when they require time blocked from the schedule up to a total maximum of 10
days (instead of 15 days). Teams in the U18 age division will be allowed one blackout
day. Long weekends will be considered part of the regular season beginning May 1st to
October 31st. Opening weekend will take place on May 11th/12th for 2013 and cannot be
blocked off. No additions or changes will be accepted after February 1st. No
rescheduling requests will be entertained after February 1st. It is the responsibility of
each team to allow for travel time for their exempt periods.
PHDL Youth and GHSL Team Responsibilities
X. Teams may request a maximum of three (3) exception dates prior to the start of the
season. Exception dates may only include OSA sanctioned tournaments and
graduation/exams up to a maximum of fifteen (15) days, subject to the rules below. All
other rescheduling requests will not be entertained. Unacceptable requests include
examples such as vacation, soccer camps, other sporting events, school trips etc.
(exception dates, if submitted are used when creating original schedules plus are used
throughout the season during the rescheduling process):
a. Exceptions for Ontario Cup will not count as one of the three dates in this
rule.
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b. Teams will be granted exceptions for OFSAA if they have three (3) or
more players registered with their team on the OFSAA roster .
Exemptions for OFSAA do not count as one the three exemptions and are
not subject to the above-noted deadline.
c. Teams may request an exception for any day when the Canadian Men’s
National Team or the Canadian Women’s National Team play local World
Cup or Olympic qualifying games. This will not count as one the three
exemptions and are not subject to the above-noted deadline. Requests
must be received at least 14 days prior to the requested day.
d. Travel time for tournaments may be granted only if the team includes the
travel time in their request by the above-noted deadline. Travel time will
be granted based on the Google Maps travel time between the city the
team is from and the city where the tournament is held:
e. 0 – 4 hours travel time one way = No travel time, only the days of the
tournament will be granted
f. More than 4 but less than 8 hours travel one way = 1 day travel time
before and after the tournament
g. 8 or more hours travel time one way = 2 days travel time before and after
the tournament
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11. REGISTRATION BOOKS
U9-U12 player books should be processed between October 1-15 during the Rest &
Recovery period; books can be processed for indoor and outdoor at the same time.
Teams U13 and up playing in an indoor league (other than 11v11) will need to process
their books at least 3 weeks prior to the start of the indoor season. When processing
team books for the outdoor season, U13+ non-OPDL teams will need to submit a
minimum of 11 books plus the Head Coach book by March 15th; OPDL player and coach
books must all be submitted by March 1st.
A. PLAYER BOOKS
The Player Registration Book has the OSA crest on the outside cover and is called
“Player Registration Book”. This is used to identify all players and is required by the
current OSA, League, District and Club Rules and Regulations for all Bayhawks
participants.
The book remains the property of the owner throughout his/her playing career or
participation period and thus will take the book with him/her whenever he/she changes
teams. During the season, the Manager should assume responsibility for all team books
and ensure they are kept in a safe and waterproof place. These books must be present
at all games. A player is not eligible to participate in a game if they do not have a valid
Player Book available for presentation to a game official.
Photos required for these books must be recent, good-quality passport style
photographs. When fixing the photo in place staples are not to be used, it must be
glued. The photographs are to be replaced with a current photo every 3 years in the
case of youth players up to 18 years old; players and staff over 18 must renew their
photos every 5 years. Be sure to check the date for photo renewal in each book. The
owner’s original signature must appear under all photographs in their Player Book
before it can be processed.
For all new players or players registering with the PHSA for the first time, a copy of their
birth certificate or passport should be attached inside the last page of the player
registration book with a paper clip. Once the book has been approved by PHSA the copy
of the birth certificate will be destroyed; due to the Privacy Act, the club cannot retain a
copy of the birth certificate or the player book. The owner’s OSA number is to be
written on the left side of the photo in the book.
When all validation pages are filled, a new book will be prepared and sent to the office
along with the old book which is to be cancelled and returned to the registrant.
If a Bayhawks player changes BYSC teams during the current season (prior to the July 1st
cut-off date), the new team will be responsible for resubmitting the player book and
paying the transfer fee (please refer to Fee Schedule for Bayhawks Teams).
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B. TEAM OFFICIAL BOOKS
Each team official will be issued a different registration book from the players; this book
is blue with the OSA crest on the outside cover. This book is used to identify team
officials such as Coach, Assistant Coach, Manager and Assistant Manager. If a Trainer is
not already registered as a Manager or Coach, he/she will require an Official Book and
be registered as a Team Official.
The book remains the property and the responsibility of the owner throughout his/her
Coaching/Team Officiating career or participation period. During the season, the
Manager should assume responsibility for all team books and ensure they are kept in a
safe and waterproof place. These books must be present at all games. A Team Official
may not sit on the bench during the game if he/she does not have a valid Team Official
Book.
Photos required for these books must be recent, good-quality passport style
photographs. The photographs are to be replaced with a current photo every 5 years. Be
sure to check the date for photo renewal in each book. The owner’s original signature
must appear under all photographs in the book before it can be processed.
When all validation pages are filled, a new book will be prepared and sent to the office
along with the old book which is to be cancelled and returned to the registrant.
C. BOOK SUBMISSION
The Team Book Submission Summary form is to accompany any team submission to the
Club involving either the team roster or one or more Player/Official Registration Books
(see Team Book Submission Summary in Appendix A). It is used to create a paper trail
for the documents involved in order to ascertain their whereabouts.
Book submission should be completed by the team Manager. The Manager should also
ensure that all accompanying documentation has been filled out correctly and that
pictures in player books are not older than 3 years (5 years if player is over 18; 5 years
for Team Officials). In each of the Player Books and Team Official Books, complete the
following:
 Team name: Burlington Bayhawks
 Age: Uxx
 Club: Burlington YSC
 Club OSA#: 2512
 Your Team OSA #: 2512[B for boy’s team or G for girl’s team] [birth year of
players] [level – BL, WH, YW] – so for example 2512B98BL would be the OSA# for
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
the 98 boy’s Blue team; 2512G97YW would be the OSA# for the 97 girl’s Yellow
team
League or Session such as OYSL, OPDL, PHDL, GHSL, etc.
There are no processing fees for player books for the Outdoor season as these have
been included in the Competitive Registration / Program Fees. There are fees for
processing books outside of the aforementioned PHSA delivery dates (Please refer to
Fee Schedule for Bayhawks Teams for associated fees).
An OSA approved team roster will be processed by the BYSC and will accompany the
player books in order to be approved. Only players appearing on this roster will be
eligible to play. BYSC will approve all rosters prior to submitting documentation to the
PHSA.
All books must be completed before submitting them to the office, accompanied by
the completed/signed Team Official forms, as well as each Official’s Respect in Soccer
certification number and (for coaches) proof of coaching certification, if this hasn’t
previously been submitted. Failure to do this will delay the turnover time for the books.
Allow for a minimum of 1 week for books to be processed by the BYSC and 2 weeks by
the District Association (i.e. three weeks total).
Please be aware that the Peel Halton Soccer Association requires 7 to 10 business days
to process forms and permits. The BYSC office requires that forms must be submitted 2
business days prior to submission to PHSA. If these timelines are not followed the team
may be fined.
If entering an indoor league (ie. Hershey League), player books should be submitted to
the club for processing by mid-October. To process books for the outdoor season, a
minimum of 11 books should be brought in to the Club by March 15. Know the different
deadline dates for your team.
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12. UNIFORMS
In late January/early February, teams will be asked to bring in 4 - 6 players (representing
each of the different sizes on the team) to try on sample uniforms at the Club. At that
time, Managers will complete a soft copy of the order forms for the team’s practice
uniforms, game uniforms and tracksuits. It is strongly recommended that a parent also
work closely with the Manager to facilitate uniform sizing/ordering and paperwork.
All players must wear their Club supplied uniform for each game. Primary and Secondary
colours are submitted to the individual leagues and it is expected that you will wear the
Home colour to every home game and for U13+ teams the Away colour to every away
game. If there is a colour conflict during a home game, the home team will change to
the away colours. Teams must check the rules of the league in which they play. PHDL
teams may wear their practice kits if there is a colour conflict.
A. UNIFORM ORDERING
Each Bayhawks team (paying the full competitive registration fee) will receive:
Uniform Items
Home Uniform
(Jersey, shorts, socks)
Practice Kit
(Jersey, shorts, socks)
Away Uniform
(Jersey, socks)
GK Jersey
GK Uniform
(Jersey, GK shorts, 2 pairs of socks)
Hoodie
Track Suit (Every 2 years for returning players;
new players to BYSC will get track suit, included
in registration fee)
Bag / Backpack (Every 2 years for returning
players; new players to BYSC will get bag,
included in registration fee)
U8-U9
U10-U12
U13-U17
U18
Senior
√
√
√
√
√
√
√
√
√
√
√
√
√
√
√
√
√
√
√
√
√
Each team will only receive 1 uniform package per player on their roster. The total
number of players on your roster will equal your total number of outfield uniforms plus
your GK uniform. Anything above and beyond 1 kit per player on the roster will result in
an additional charge to the team. All additional uniforms will be ordered by the team
through the Soccer Express website (See section “13. Bayhawks Spirit Wear”).
If the size/quantity sheet is not returned to the office by the specified date, the Club will
base the team’s order on what was ordered last year for your specific age group. Size
samples for all uniforms will be available in the office, in early February – schedule TBA.
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B. UNIFORM SCREENING (Please refer to section “14.B Sponsorship Screening” for
details)
Non-OPDL teams will be able to screen a Sponsor’s company name on the back of the
Home and Away jerseys in Block Letters. Only OPDL teams will screen company logos on
the front of the home and away jerseys. Screening for practice jerseys will follow the
same process for all teams.
C. UNIFORM PICK-UP
Once the uniforms have been delivered to BYSC in mid-April, a pick-up schedule will be
created. In order to receive team uniforms, a team representative must be issued a
uniform voucher from the BYSC office. The uniform voucher will only be issued to a
team if they have met all the requirements (all outstanding invoices and main
uniform/competitive registration invoice paid in full, and Season Budget submitted with
signatures representing 2/3 of the parents). Uniforms will not be distributed without an
approved voucher. A checklist will accompany the voucher indicating the quantity of
each item to be received by the team.
Once a voucher has been issued, the team representative will drive around to the back
of the building to the warehouse. The team representative must verify all items and sign
the checklist before the uniforms will be released. Please allow 30 minutes to complete
the verification procedure.
13. BAYHAWKS SPIRIT WEAR
Soccer Express is the supplier licensed to sell Burlington Bayhawks gear to teams,
players, and family members. Purchases can be made online at http://www.soccerx.ca/;
members can make purchases directly and receive home delivery. Click on the “Club
Partners” tab and find the BYSC logo; click on the logo and set up your account. Only
Soccer Express is permitted to logo products with the Burlington Bayhawks trademark.
All items on the site are available to the general public. Samples will be on display at the
BYSC office.
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14. SPONSORSHIP
A. SPONSORSHIP INFORMATION
Starting as early as January, teams are encouraged to find sponsors to provide financial
support to their team budget. The most effective way to secure sponsorship is to
provide a letter to potential sponsors, outlining who your team is (what league/region
you play in, any notable past achievements), what your plan is for the upcoming season,
and what the sponsorship money would be used for. Along with this letter should be a
sponsorship package, outlining the different sponsorship levels and what the sponsor
would receive in return at the various amounts. A Sample Sponsorship Letter and
Package can be found in Appendix A; of course this letter can be adjusted to suit the
needs of your team. The Club will provide Sponsorship Receipts if requested; teams
must provide the company name, address, and amount of sponsorship (see Appendix A
for Sample Receipt – Sponsor). You should also consider sending a Thank You letter to
each of your sponsors at the end of the season, along with the plaque, if applicable (see
Sponsorship Recognition section below for further details). In this letter you can outline
the team’s achievements made during the season (see Appendix A for Sample Thank
You Letter – Sponsor).
Should a sponsor or other individual, business, or group donate or give monies to a
team, these monies must be reported to the Club in the budget/financial statement. A
coach shall not select players for his/her team because the player is a child of a
proposed sponsor.
B. SPONSORSHIP SCREENING
Bayhawks teams are to acquire sponsors for their team to help reduce costs to the
players and parents. Teams can sell sponsorship for their home jersey, away jersey, and
practice jersey.
For non-OPDL teams, the home jerseys will have the Burlington Bayhawks logo
sublimated on the front whereas the front of the away jerseys will be left plain;
sponsors’ names will be screened in block letters on the back of the home and away
jerseys. OPDL teams will screen the sponsor’s logo on the front of the home and away
jerseys.
For all teams the practice jersey will have an 11” x 8.5” area (specify portrait or
landscape layout) on the back where multiple sponsor logos and/or names can appear.
Teams must submit to the Club their team sponsors by February 15th for the home and
away jerseys and March 1st for the practice jerseys. Any sponsors submitted after this
deadline will be printed on the jerseys after they are delivered, at a cost to the team.
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C. SPONSOR RECOGNITION
There is also space on the Sponsorship Form for teams to indicate if they would like to
order a plaque with a picture of their team in their home jerseys. The quantity must also
be specified. The cost for the first plaque is included, but a charge will be applied for
additional orders ($25 per plaque).
In September of each year, the BYSC recognizes every company that has provided
sponsorship to teams in the BYSC by publishing a list of these companies in the
Burlington Post. Managers are asked to submit their team’s list of sponsors to Tracy
Hardie by August 1st so that all team sponsors can be recognized.
15. FUNDRAISING POLICY
If a team would like to hold a fundraising event the team must e-mail the BYSC to seek
approval and provide details of the fundraising opportunity. (This does not include pop
bottle drives, bake sales or garage sales).
If a team has questions about fundraising, please contact the BYSC office at
thardie@burlingtonsoccer.com or by phone at 905-333-0777 Extension 13. Teams
cannot hold lotteries or raffles and will be fined if they do so.
If any teams are doing a BBQ fundraiser, the designated team Coordinator must first
obtain approval from the Club. Once approval has been granted, the Coordinator will
need to complete a Halton Region Application form
(http://www.halton.ca/common/pages/UserFile.aspx?fileId=37724), fill it out, and send
to Tracy to submit on the team’s behalf (or fill it in online). Once Halton Region has
approved the application, the Coordinator will be sent a permit for the event. A copy of
this permit must be sent to the Club upon receipt. The Coordinator will also need to
review the “Requirements for Coordinators of Special Events”
(http://www.halton.ca/common/pages/UserFile.aspx?fileId=37722) as well as
“Requirements for Food Vendors of Special Events”
http://www.halton.ca/common/pages/UserFile.aspx?fileId=37758)
More information can be found on the Halton Region website at:
http://www.halton.ca/cms/one.aspx?portalId=8310&pageId=36801
The BYSC Fundraising Policy will be reviewed annually.
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16. TEAM VOLUNTEER HOURS
There will not be any mandatory team volunteer hours for 2016. However, the BYSC
will be holding special events throughout the season and will require volunteers.
Teams will be encouraged to participate as needed.
17. TOURNAMENTS
All tournaments require approval by the Player Development Manager prior to
registering / applying to travel / sending payment. All tournaments require specific
paperwork to be filed within set timelines in order to ensure team registration is
successful. Paperwork and timelines are different, depending on the location of the
tournament; therefore this section will be divided according to the location of the
tournament. It is important to note the different submission times for Application to
Travel to a tournament outside of Peel Halton, as outlined in each section below as
teams could be subject to discipline by Peel Halton. Please also refer the following link
for more details: http://www.peelhaltonsoccer.com/en-us/faq.aspx
For tournament listings in Ontario, go to: www.ontariosoccer.ca/Lists.htm
For listings outside of Ontario (ie. Canada, US, International), one website you can visit
is: www.soccer-tournament-guide.com/SoccerTournamentDirectory.html.
For all tournaments, exhibition games or events outside of Peel Halton and within
Canada or the US, an Application to Travel Form (ATF) must be filed within the
designated time frame (see “Process to Complete the Online Application to Travel
Permit” below). It is the responsibility of the applicant and the Club to ensure that
approval to host the event has been granted to the Host Organization by the
appropriate governing body, and that all Registration and Applications are included with
the ATF. Please note that the Club reserves the right to deny any ATF should it be
determined that the tournament applied for does not suit the team applying.
It should also be noted that it is the PHSA’s policy that ATF’s must be submitted prior to
the final payment to an event (tournament) to the Host Organization. The Club
supports this policy and requests teams to submit all ATF’s at the earliest possible date.
For all teams that would like to travel to sanctioned tournaments or exhibition games
outside of Ontario, an Out of Province Insurance Form (Appendix A) as well as a copy of
the tournament’s Application to Host Permit (proof of sanctioning by their governing
organization) must be provided to the Club. These forms should be submitted at the
same time as the ATF.
Process to Complete the Online Application to Travel Form:
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1. Go to www.ontariosoccer.ca/Forms.htm (see also OSA Application Forms
(ATF & AHEG) in Appendix A)
2. Click on the ATF required (ie. ATF-Ontario or ATF for tournaments outside of
Ontario)
3. Complete the ATF form as per instructions
4. If information is unknown, type “na” or “0” for numbers
5. Double-check information for accuracy
6. Where you are prompted to write the Reference No., teams are to use the
following code instead of 00001: 2512 (club OSA#) XX (team year of birth) 1
or 2 (application); e.g. 2512001, 2512042
7. Hit “Click to Continue” button
8. Wait for completed Application form on-screen
9. Copy and paste the Reference Number into subject of email
10. Copy and paste the completed Application form onto the body of email
11. Send to Melanie Bradley (mbradley@burlingtonsoccer.com)
12. Receive an approval email from the BYSC office
13. Print email with the PHSA approval and take to your game or tournament
A. ONTARIO TOURNAMENTS









registering / applying to travel / sending payment.
Once approval has been granted, choose appropriate tournament through the
OSA website: www.ontariosoccer.ca/Lists.htm
Select the appropriate link (eg. Tournaments by Division, then click on age of
your team)
Click on the name of the tournament selected to get to the “Tournament
Details” page
Once on the Tournament Details page, click on “Application to Travel Form” at
the top of the page (if the tournament is outside of Peel Halton); the host
information will be automatically filled in
Complete the ATF form as per instructions
ATF’s must be filed with the BYSC at least 7 days plus 2 business days in advance
for tournaments in Ontario (must be received at PHSA 7 days before the
tournament)
On the “Tournament Details” page, there is a link at the top of the page for the
Team Entry Form which can be used to register the team online; a cheque can be
sent separately; NOTE: some Tournament Hosts require use of their own official
Tournament Application; before filling out and submitting, confirm acceptability
with Host.
Also on the “Tournament Details” page the Tournament Host Club’s website will
be listed under the Team Entry Form at the top of the page, and/or at the
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bottom right; more tournament details can be found by clicking on the link and
finding the “tournament” tab
B. CANADIAN TOURNAMENTS (OTHER THAN ONTARIO)



ATFs must be filed with the BYSC at least 15 days plus 2 business days in advance
for tournaments in Canada (must be received at PHSA 15 days before the
tournament or team will be fined; see Peel Halton Application Deadlines
(ATF/AHEG) in Appendix A)
All ATFs for tournaments outside of Ontario must be accompanied by: the
tournament’s Application to Host Permit (proof of sanctioning by their
provincial organization) and the Out of Province Insurance Form
C. U.S. TOURNAMENTS




An ATF must be filed with the BYSC at least 15 days plus 2 business days in
advance for tournaments in the United States (must be received at PHSA 15 days
before the tournament or team will be fined; see Peel Halton Application
Deadlines (ATF/AHEG) in Appendix A)
All tournaments outside of Canada must have a valid Application to Host Permit,
sanctioned by the Host Organization’s governing bodies and the USSF, which
states that the BYSC and/or Canadian teams are eligible to participate (this can
often be found on the tournament website; if not, the tournament chair will
need to be contacted to obtain a copy of this permit). This form is needed to
track where teams are playing and to ensure they only play in sanctioned
tournaments. This form is also needed for liability issues; if a team does not get
approval from the BYSC and PHSA there could be insurance issues. BYSC and
PHSA will keep a copy of the approved form on file. The team must have a copy
with them when they travel to the event and have it present at all games.
All ATF’s for US tournaments must be accompanied by: the tournament’s
Application to Host Permit (proof of sanctioning by their governing organization)
and the Out of Province Insurance Form
D. INTERNATIONAL TOURNAMENTS (OTHER THAN U.S.)

All requests for teams wanting to travel to international tournaments must be
approved by the Player Development Manager prior to registering / applying
to travel / sending payment. The following items must be provided to the Club
a minimum of 45 days plus 2 business days prior to the tournament (must be
received at PHSA 45 days before the tournament or team will be fined; see Peel
Halton Application Deadlines (ATF/AHEG) in Appendix A):
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o A cheque for $125 must be submitted to the Club when applying for an
international travel permit
o A complete calendar of events must be included with tournament
information (schedule, rules, and sanctioned documents)
o Lodging information
o Travel information
o Completed ATF
o Team roster (who will be participating) and parent chaperones
o Out of Province Insurance Form
E. MANDATORY TOURNAMENT INFORMATION
Ontario Cup Registration
All Rep Teams are required to play in the Ontario Cup if they are eligible (by age group
and division). Teams not wishing to participate in the Ontario Cup should email the
Coach Development Manager (cmcfarlane@burlingtonsoccer.com - Cyprian McFarlane)
for permission to be exempted from this rule. Other teams wishing to compete in this
event should also email the Coach Development Manager for approval. The BYSC will
complete the registration for all teams that are approved to play in the Ontario Cup. The
BYSC will pay the registration fee and will invoice the teams. Teams do not need to file
an ATF for Ontario Cup.
18. EXHIBITION GAMES
It is important to note the submission timeliness for Applications to Host Exhibition
Games, as outlined below, as teams could be subject to discipline by Peel Halton. See
also the following link for more details: http://www.peelhaltonsoccer.com/enus/faq.aspx. Program teams, including OPDL, must notify the Player Development
Manager of their interest in setting up an exhibition game before setting up exhibition
games.
A. HOSTING AN EXHIBITION GAME


When inviting teams from outside of Peel Halton to join in a single exhibition
game, teams must file an Application to Host Exhibition Game (AHEG):
www.ontariosoccer.ca/Forms.htm
Process to Complete the Online Application to Host Exhibition Game
1. Go to www.ontariosoccer.ca/Forms.htm (see also OSA Application Forms
(ATF & AHEG) in Appendix A)
2. Click on the online Application to Host Exhibition Game (AHEG)
3. Complete the form as per instructions
4. If information is unknown, type “na” or “0” for numbers
5. Double-check information for accuracy
6. Where you are prompted to write the Reference No., teams are to use the
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






following code instead of 00001: 2512 (club OSA#) XX (team year of birth) 1
or 2 (application); e.g. 2512001, 2512042
7. Hit “Click to Continue” button
8. Wait for completed Application form on-screen
9. Copy and paste the Reference Number into subject of email
10. Copy and paste the completed Application form onto the body of email
11. Send to Melanie Bradley at mbradley@burlingtonsoccer.com
12. Receive an approval email from the BYSC office
13. Print email and take to your game
This form is to be filled out by the Host Team only - if there are other teams
involved as Hosts, they are each individually responsible for their application
All soccer fields necessary for the games must be arranged prior to submitting
this form to the Club and the PHSA
AHEGs must be submitted to the BYSC according to the following timeframes
(see also OSA Application Forms (ATF & AHEG) in Appendix A):
o at least 7 days plus 2 business days in advance for 2 Ontario teams
o at least 15 days plus 2 business days for inter-provincial teams
o at least 15 days plus 2 business days against a US team
o at least 30 days plus 2 business days against a team outside of
Canada/USA
BYSC teams that are playing outside of Peel Halton (eg. Field rental in Hamilton)
and are the home team for the exhibition game must complete an ATF and an
AHEG
If the visiting teams are from outside of Peel Halton, it is the Host team’s
responsibility to ensure all participants have an approved ATF; Peel Halton will
not process the forms until they have received the ATF; request a copy of the
visiting team’s ATF and send a copy of your AHEG to them
As the home team, it will be your responsibility to secure referees (if your coach
makes this request); an email can be sent to the Head Referee (Jack Hughes),
including the details of the game and age/gender/level of the teams, requesting
that he send out the email to all referees; refer to league rules for
referee/assistant referee fee guidelines; ensure you have exact payment in cash
on the day of the game
NOTE: Peel Halton will not approve more than 1 exhibition game per day (ie.
mini tournaments)
B. TRAVELLING TO AN EXHIBITION GAME
 Teams travelling to an exhibition game within Peel Halton do not have any forms
to complete
 When travelling to an exhibition game outside of Peel Halton, an ATF will need to
be completed; send copy to the Host Team and request a copy of their AHEG
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

BYSC teams that are playing outside of Peel Halton (eg. Field rental in Hamilton)
and are the home team for the exhibition game must complete an ATF and an
AHEG
For all teams that would like to travel to exhibition games outside of Ontario, an
Out of Province Insurance Form (Appendix A) must also be provided to the Club.
This form should be submitted at the same time as the ATF.
19. GAME DAY
*Note: This section pertains to League play and is therefore only relevant to teams aged
U12 and up; Managers of festival teams will be updated as PHSA finalizes the details
*It is mandatory one team official from each team must attend the League Meeting
where finalized administrative details and league rules will be provided; dates TBA.
A. GAME SHEETS







Managers must first update their roster through the league’s website
Be sure to follow the league’s rules with regards to how many game sheets to
print off (eg. 3: home, away, ref), whether the players need to sign the game
sheets, etc.
Print off game sheets showing all players and officials (and call-ups) who will be
at the game
Even players not playing in the game must have their names on the game sheet
(and sign it if the league so requires) if they will be sitting on the bench during
the game
All Team Officials – regardless of age of players on team – must sign all game
sheets
If a player / team official does not show up, simply cross off the name on all
sheets
If a player / team official will be arriving late, inform the referees before the
game and have the player sign in at half-time (if a player signature is required)
B. CALL-UPS



Be aware of your league’s call-up rules (including league cup, OPDL, OYSL, PHDL,
GHSL, etc.), as well as tournament call-up rules (including Ontario Cup)
Ensure you obtain the player’s jersey # prior to the game in case of # conflicts
(i.e. call-up cannot wear the same jersey # as a player on the team…..you will
have to arrange to get a jersey with a # that does not conflict; extra uniforms
can be signed out at the BYSC office when necessary and must be returned
promptly)
Ensure call-ups bring their player book to the game with them; their name, OSA
# and jersey # will be needed ahead of time in order to add this information to
the online game sheet
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


They must also sign the game sheet if player signatures are required by your
league
Ensure they take their player book with them after the game
For the temporary transfer of non-BYSC players for a game (see Temporary
Eligibility Permit in Appendix A), the form must be signed by the player’s Club
and their District; be sure to check the league rules for temporary registration of
players; the completed and signed TRP form, as well as the player book, will
need to be shown to the opposing Team Officials prior to kick-off; following the
game, the Manager must keep a copy of this form in their team file; the
temporary player should also keep a copy
C. CHECKING PLAYER BOOKS







Prior to leaving your house for the game, ensure you have all player books with
you; players cannot play in the game if their player books are not present
Make sure that all books are stamped and approved by the district registrar.
Books should be checked 15 min prior to kick-off of each game (cross check
players’ names, OSA #’s and jersey #’s with the opposing team’s game sheet)
If a player is going to be late, speak with the referee and opposing team
Manager to tell them you will have a player sign in late and will show the player
book
In some leagues, both teams will be required to sign off on the game sheets
Player books should be checked before every game.
The Manager should keep all of the player books throughout the season.
D. HOME TEAMS




You must bring 4 corner flags to all home games. Grass and turf corner flags
should be purchased by all teams and included in the team budget. Please note
that you can buy grass corner flags and flat bases for turf and just slip the corner
flag poles into the appropriate base as necessary.
It is a good idea to have pegs and Velcro straps, as well as duct tape, in your
equipment bag as it is the home team’s responsibility to fix the nets should the
referee feel they are not secured properly
If you are playing at a City field with lights (ie. 9 pm kick-off, or 7 pm kick-off in
Sept), remember to bring your key the day of the game so that you can open the
box with the switch for the lights; also have the BYSC emergency number
available for times where the field is closed, lights do not turn on, or if the
referee fails to attend the game (905-467-0185); if you have a permit and the
lights will not turn on after you’ve opened the box for the lights and pushed the
button, the Fire Dept dispatch (905-637-8207) is the number to call. For field
rentals at Catholic schools, they will switch on the lights for you
Remember to bring referee fees (this does not apply to Program Teams or
OPDL) - (be sure to check your league rules as some leagues require the home
team to pay full referee/assistant referee fees and other leagues require each
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
team to bring half the referee/assistant referee fees to all games; you may need
to use specific envelopes for referee fees (not sealed); for the PHDL, GHSL league
cup games, both teams bring half of the fees
Be sure that you have exact change (cash only) for each Official; you do not pay
the full amount if one of the referees fails to show up at the game.
E. UNIFORMS




Managers should check with the league their teams play in regarding uniform
stipulation; generally home games require home uniforms and away games
require away uniforms (for U13+ teams); it is the home team’s responsibility to
change jerseys at the field should there be a colour conflict; U8-U12 teams can
use their practice kits in case of colour conflict, therefore they should always
have their practice kits in their bags just in case
Ensure players understand they cannot wear jewellery (piercings, necklaces,
bracelets, etc.) for any games as the referee will ask them to leave the field of
play (without substituting) and the player cannot re-enter until asked by the
referee to do so
Even braided bracelets, sweatbands, metal clips in hair must not be worn
Glasses need to be certified sports eyewear
F. TEAM EQUIPMENT


Teams are to supply corner flags and 2 game balls for home games. Each team
will receive one game ball from the Club at the beginning of the season but the
second ball must be purchased by the team.
Teams must have a first aid kit and Trainer’s pouch with concussion resources at
all games (see also BYSC Concussion Protocol below).
20. TEAM DISCIPLINE
If a player/team official is ejected from a game, the referee will file the paperwork and
the case will either be evaluated as “DBR” (Discipline by Review) or “DBH” (Discipline by
Hearing). With DBR cases, the player/team official will be served a set penalty (e.g.
suspended from 2 games). With DBH cases, the penalty will include a range of games for
which the player/team official could be suspended (e.g. 2-4 games), therefore a hearing
is required to finalize the penalty to be served.
With DBR cases, a hearing can be requested, however the team only has 72 hours from
the time of the game completion to request a hearing. The team must notify Rod
Hickey ASAP (ie. the next morning in the case of an evening game) in order to initiate
the hearing request. There is a hearing fee payable to the league that must accompany
the request for a hearing.
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If a team is found guilty for a discipline case, they will be responsible to pay all fines. If
accrued fines are not paid to the league, the amount will come out of the team’s
performance bond.
All player/team official suspensions must be recorded in the player/official books by
Peel Halton. Please bring the book to the BYSC as soon as possible to allow for
processing.
**Please promptly notify Rod Hickey of all discipline cases in order to receive guidance
throughout this process (rhickey@burlingtonsoccer.com).
21. BYSC CONCUSSION PROTOCOL
The BYSC Concussion Protocol was developed in 2013 and implementation began in
January, 2014. Each team U13-U18 is required to have a designated Trainer who is
certified in First Aid (Trainer Liaison for OPDL teams) and who will sit on the bench
during games and be responsible for addressing injuries and following the concussion
protocol in the event of a head injury on the field. All players, parents, coaches / trainers
will receive annual concussion education as part of the protocol.
Please refer to the separate document entitled “BYSC Concussion Protocol”, found on
the BYSC website under “Quick Links – Sport and Health”. The following forms are
included in the Concussion Protocol and are also found in Appendix A:
● Pocket Concussion Recognition Tool
● Player Injury Report Form
● Player Emergency Information Form
The document entitled, “BYSC Emergency Action Plan Guidelines” can also be found
under “Quick Links – Sport and Health”. This document will assist teams in setting up an
EAP in case 911 should need to be called at a game/practice.
A link to a variety of Concussion Resources, including video clips, general information
about concussions, as well as Return to Play Guidelines, can be found on the BYSC
website under “Quick Links - Concussion Resources”.
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APPENDIX A
REP TEAM RESOURCES
*Note: teams should also be aware of the other forms listed on the
BYSC website under “Quick Links - Club Forms and Policies”
Forms
Bayhawks Team Roster
Budget Template
BYSC Coaching Course Requirements
Important Dates (general / house league)
Important Dates 2016 - U8-U12 Rep
Important Dates 2016 - U13+ Rep
Important Dates 2016 - U13-U15 OPDL
Meeting Agenda Template
Meeting Room Agreement
OSA Application Forms (ATF & AHEG)
OSA Volunteer Screening Initiative
Out of Province Insurance Form
Peel Halton Application Deadlines (ATF/AHEG)
Player Emergency Information Form
Player Injury Report Form
Player Release Form
Player Transfer Form
Pocket Concussion Recognition Tool
Sample List of Volunteer Duties
Sample Receipt – Sponsor
Sample Sponsorship Letter and Package
Sample Thank You Letter – Sponsor
Team Bank Account Forms
Team Book Submission Summary
Team Official Registration Form
Temporary Eligibility Permit
Trial Registration Permit
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SAMPLE LIST OF PARENT VOLUNTEER DUTIES
NOTE: The Manager will oversee the functioning of all
Parent Volunteer positions








*Sponsorship Coordinator (prepare receipts/letters to sponsors; order plaques;
submit sponsorship paperwork; update banner)
*Fundraising Committee (2 or 3; organize team fundraisers)
Social Committee (2 or 3; organize team events)
Tournament Coordinator (hotel/food for tournaments)
Equipment for home games (nets, corner flags, bench, tent, banner)
Videotaping games
Taking pictures throughout indoor/outdoor season
Work with Manager to complete uniform sizing/ordering and paperwork
* These positions require correspondence with the Club; the Manager must be copied
on all correspondence between the Parent Volunteer and the Club, and they must
always stipulate with which team they are associated.
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SAMPLE SPONSORSHIP LETTER AND PACKAGE
Thank you for considering supporting the Burlington Bayhawks B/GXX – UXX soccer team.
We are part of the Burlington Youth Soccer Club (BYSC), a not-for-profit organization. The
league we play in (state league name here) is affiliated with the Ontario Soccer Association. The
Burlington Bayhawks B/GXX – UXX is a team that has received much media attention. For
instance, due to significant achievements and numerous championships, our team was
previously selected for filming on Cogeco TV, was written-up in SportsXpress magazine, and
has appeared several times in the Burlington Post.
This season we will be travelling from (list geographic region here) to compete in league games.
During the indoor season, we will be competing in (list indoor tournaments / leagues here). We
are also preparing to play in (list outdoor tournaments here) during the outdoor season.
The large geographic area within which we play will help to give your company increased
exposure in these respective communities and will show your community involvement. In
addition, all of the Burlington Bayhawks sponsors are recognized in a Sponsor List in the
Burlington Post each year (September) as well as on the BYSC website.
All funds generously donated by our sponsors will be used to purchase team equipment, pay
tournament entry fees, field permits, referee fees, indoor facility rentals, and will provide
additional training opportunities for the players.
Our sponsor commitments range from $1,500+ to $250. We have enclosed our Sponsorship
Package for your review.
We would be proud to add your company’s name to our list of sponsors.
Thank you for your support!
Sincerely,
_____________________
XXX
Head Coach
Burlington Bayhawks
_____________________
XXX
Sponsorship Coordinator
Burlington Bayhawks
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PLATINUM - Sponsorship level
$1500 +
Sponsors Corporate Name alone on back of Home Team Jersey
Sponsor’s Corporate Logo on Team Banner (Displayed at all games and tournaments)
Sponsor’s Name in Burlington Post on Burlington Youth Soccer Club sponsors page
Sponsor’s Corporate Logo on back of team practice jerseys (4” x 4”)
Team photo to link to Sponsor’s own website
Team Plaque
GOLD - Sponsorship level
$ 1000 +
Sponsor’s Corporate Name alone on back of Away Team Jersey
Team Plaque
SILVER - Sponsorship level
$ 750 +
Team Plaque
BRONZE - Sponsorship level
$ 500 +
Team Plaque
FRIENDSHIP - Sponsorship level
$250+
*All sponsors will be mentioned in any promotional material (ie. local newspaper, magazine articles, etc.) throughout the season, when
possible.
Please make cheques payable to “Burlington Youth Soccer Club” (or team bank account name, if applicable).
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SAMPLE RECEIPT - SPONSOR
5230 South Service Rd., 2nd Floor, Burlington, Ontario L7L 5K2 (T) 905-333-0777 (F) 905-333-9127
Receipt
To:
XXXX
Burlington, Ontario
Date
Item
February, 2011
Sponsorship G/BXX - UXX
$250.00
Paid
for the 2012 Outdoor Season
The Burlington Youth Soccer Club is a not-for-profit organization.
NFP #000418243
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SAMPLE THANK YOU LETTER - SPONSOR
Burlington Bayhawks B/GXX - UXX Soccer Team
(Burlington Youth Soccer Club)
August XX, 2012
XXX
Burlington, ON
Dear XXX:
On behalf of the Burlington Bayhawks B/GXX - UXX team, we would like to express our
sincere appreciation for your ongoing sponsorship during the 2012 outdoor soccer
season! The Bayhawks are having a great season, having done very well in (xxx…list
accomplishments here).
As always, the money generously donated by your company goes directly towards
offsetting the cost of our team expenses such as tournaments, exhibition games,
equipment and training programs, etc…
Thank you once again for your support! We appreciate and value your sponsorship.
Sincerely,
XXXX
Head Coach
Burlington Bayhawks
XXXX
Sponsorship Coordinator
Burlington Bayhawks
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BYSC COACHING COURSE REQUIREMENTS
Ontario Soccer Association/Canadian Soccer Association Coach License Pathway
CHECK YOUR COACHING CERTIFICATIONS
FIND A COURSE
#
Course/Requirement
Cost
1
Free
2
Police Check
Contact Kim Bachmeier :
kbachmeier@burlingtonsoccer.com
Respect in Soccer (RIS)
https://thelocker.coach.ca/Account/Login?ReturnUrl=%2f
http://www.coachcentre.ca/PublicCourseSearch.aspx?ID=2
$30.00 CDN
http://www.ontariosoccer.net/coach/coac
h-courses/required
https://ontariosoccer.respectgroupinc.co
m/secure/
3
Make Ethical Decisions (MED)
$70.00 CDN
h-courses/required
http://www.coachesontario.ca/nccptraining/make-ethical-decisions-med/
Course Information
Done via BYSC Office
Respect in Soccer
The Respect in Soccer program was introduced in 2011 to provide coaches with invaluable
information about coaching and essential approaches around working with youngsters in an
appropriately respectful and nurturing coaching environment. RiS is an e-learning program
for coaches, trainers, managers and any adult with a supervisory role over youth involved in
soccer. It is designed as a tool to assist participants in identifying and dealing with abuse,
neglect, harassment and bullying in sport. The online course costs $30 and the curriculum is
broken into six (6), 30 minute modules and includes audio/visual presentations, quizzes and
printable handouts. Another beneficial feature of the program is that it does not need to be
done all at once; it can be completed at your leisure. All competitive-level coaches must
complete the “Respect in Soccer” program. We are hoping that coaches will recognize the
long-term value of the program because of the values it promotes and also what it teaches
regarding important practical guidelines for youth coaches.
Make Ethical Decisions
Make Ethical Decisions (MED) is a course that is required for all coaches who take LTPD
Coaching Courses.
Coaches are required to attend the mandatory in-class MED course, which runs
approximately 3 hours in length. This course is an NCCP course, and will show up on Coaches
transcripts on NCCP's "The Locker".
To Search and Register for an MED Course - please click here
To host an MED course within your district of club - please click here
The NCCP Make Ethical Decisions (MED) course completion can take up to 15 days to appear
on a Coach's transcript.
Associations requiring proof of completion can contact the Coaching Association on Ontario
(CAO) for temporary proof.
Making Head Way in Soccer is a concussion awareness E-Leaning Module that was created by
the Coaches Association of Canada. Making Head Way E-Learning Modules set out to educate
coaches, athletes and spectators on concussions.
4
Making Headway in Soccer
Free
5
h-courses/required
http://www.ontariosoccer.net/player/spor
ts-medicine/concussions/215-concussions
http://coach.ca/making-head-wayconcussion-elearning-series-p153487
USSF “F” License Course
$25.00 USD
National "F"
DESCRIPTION
The “F” license is a 2-hour course, conducted entirely online, intended for all parents and
coaches of youth players. The focus of this grassroots course is to share U.S. Soccer’s best
practices in creating a fun, activity-centered and age-appropriate environment for 5-8 year
old players.
$75.00 CDN
Active Start (U4-U5)
Active Start is an NCCP Community Coaching Workshop. The Canadian Soccer Association's
LTPD workshops give you the confidence to succeed as you enter the ranks of certified
coaches in Ontario. Each level features education on age-appropriate coaching for each level
of play.
http://www.ussoccer.com/coachingeducation/licenses/national-f
6
Active Start
55
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Designed for the first time coach.
Focused on engaging children in "soccer play" and teaching basic physical literacy.
You'll learn:
How to run a practice session that is fun, safe and keeps children actively engaged.
How to communicate to this specific age group.
You'll leave with a basic toolkit including 12 practice plans.
Course description:
4 hours. The learning environment features interactive discussions in the classroom and
practicing age-appropriate drills on the field or in the gym. Your facilitator will discuss
elements like parent management and guidance on all safety requirements.
h-courses/active-start
http://www.coachcentre.ca/PublicCourseS
earch.aspx?ID=2
7
Fundamentals
$125.00 CDN
FUNdamentals is a follow-up to the Active Start course. You'll learn:
How to develop the ABCs of movement: Agility, Balance, Coordination and speed.
How to run a practice session that is fun, safe and keeps children actively engaged.
How to explain the FUNdamentals of a game in a way that children can understand.
You will be provided with effective practice plans that will make preparing for the season
easier and will help you make a difference with your team.
Course description: 8 hours. An interactive workshop led by an expert facilitator with years of
experience coaching soccer. You'll spend time in the classroom and on the field practicing
drills.
There are vibrant deliberations regarding parent management and guidance on all safety
requirements.
h-courses/fundamentals
earch.aspx?ID=2
8
Learn To Train
$250.00 CDN
Learn To Train (U9-U12)
Learn to Train is a NCCP Community Coaching Workshops. The Canadian Soccer Association's
LTPD workshops will give you the confidence to succeed as you enter the ranks of certified
coaches in Ontario. Each level features education on age-appropriate coaching for each level
of play.
The emphasis of this course is on technical and tactical development within a small sided
game environment (6v6, 7v7, 8v8).
You'll learn:
How to teach basic principles of play
How to establish training ethics and discipline in a fun and challenging environment.
This is a key time to train speed, flexibility and skills and understand your role in developing
these skills.
Course description: 16 hours. An interactive workshop led by an expert facilitator with years
of experience coaching soccer. You'll spend time in the classroom and on the field practicing
drills. There are vibrant deliberations regarding parent management and guidance on all
safety requirements.
$250.00 CDN
Soccer For Life (U13+)
Soccer for Life is a NCCP Community Coaching Workshops. The Canadian Soccer
Association's LTPD workshops will give you the confidence to succeed as you enter the ranks
of certified coaches in Ontario. Each level features education on age-appropriate coaching
for each level of play.
The emphasis of this course is on technical and tactical development within the 11-a-side
game environment.
You'll learn:
How to plan and deliver effective, enjoyable, age-appropriate practices and how to provide
feedback to your players.
How to be able to better understand the role of the coach, and the developmental stage of
the players you are coaching.
How to provide a safe practice/game environment for your players.
Course description: 16 hours. An interactive workshop led by an expert facilitator with years
of experience coaching soccer. You'll spend time in the classroom and on the field practicing
drills. There are vibrant deliberations regarding parent management and guidance on all
safety requirements.
h-courses/learn-to-train
earch.aspx?ID=2
9
Soccer For Life
h-courses/soccer-for-life
earch.aspx?ID=2
FUNdamentals (U6-U8)
FUNdamentals is a NCCP Community Coaching Workshops. The Canadian Soccer
Association's LTPD workshops will give you the confidence to succeed as you enter the ranks
of certified coaches in Ontario. Each level features education on age-appropriate coaching for
each level of play.
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10
C License (Pre-B)
$550.00 CDN
New C License Course
The C License is a 4 day course that will predominately run over the course of two weekends.
Hotels and meals will not be provided for the candidates.
The C License course is NCCP recognized and will have 40 hours of theory and on-field
education. All candidates attending the course are expected to participate in all aspects of
the course. When the course has concluded, the attending coach will have the status of "intraining" registered on their profile in the NCCP locker. The coach will then have the option to
have a post course on-field assessment six months following the conclusion of the course.
If the coach is successful in meeting the standard during the assessment, his/her status will
move from "in-training" to "Certified" on the locker and be awarded a C License certificate.
The cost for this course for 2016 will be $550.00. However, there will be a cost of $100.00 for
the post-course assessment.
Course Application Requirements
Coaches must present their Soccer for Life certificate in addition to their proof of Respect in
Soccer, Make Ethical Decisions and Making Head Way - Soccer Concussion E-Learning
Module.
$950.00 CDN
Provincial B License
Course description:
5 days (residential) 5-days straight or Friday, Saturday, Sunday and the following Saturday
Sunday. Hotels and all meals are provided for the attendees.
The course has a series of in-class and on-field practical sessions. It is mandatory that coaches
are physically able to participate in all on-field sessions throughout the entire course.
Coaches will be required to complete three (3) B License Assessments.
The first assessment will be on the final day of the B License course, and the second and third
assessments will be completed in two months post the B License course at the scheduling
and cost of the coach.
Course Application Requirements:
Coaches must present their successful Pre B Assessment plus a letter of recommendation to
the OSA in their application in addition to their proof of Respect in Soccer, Making Ethical
Decisions and Making Head Way - Soccer Concussion E-Learning Module.
'B' License Program
Aim of the Program
To educate the candidates in the practical and theoretical developments in modern soccer,
so that they may devise, organize, conduct and evaluate coaching sessions in basic and
advanced skills, tactics, strategies and systems of play. Candidates will also better understand
and employ the complimentary managerial, medical and coach-related aspects, appropriate
to the role of the coach at the competitive level.
Structure of the Program
The Canadian Soccer Association ‘B’ License Program is divided into two courses. Provincial
Associations offer part 1 of the Program, also known as the “Provincial Course”, regionally
across Canada. The Canadian Soccer Association offers Part 2, the “National Course”, on a
residential basis. Both the Provincial and National Courses will include practical and
theoretical aspects of study with the Final Theory and Practical assessments being held
during the National Course.
h-courses/new-c-license-course
11
Provincial B License
h-courses/provincial-b-license
12
CSA National B License
$900.00 CDN
http://www.canadasoccer.com/-b-licenseprogram-p153075
13
CSA National A License
http://www.canadasoccer.com/-a-licenseprogram-p153074
$1,350 CDN
'A' License Program
Aim of the Program
To educate and develop coaches to be leaders in the technical/tactical development of
soccer in Canada. Candidates will be trained in the practical and theoretical developments in
modern soccer, so that they may devise, organize, conduct and evaluate coaching sessions in
advanced skills, tactics, strategies and systems of play. Candidates will also better understand
and employ the complimentary managerial, and coach-related aspects, appropriate to the
role of the coach at the elite levels of soccer.
Structure of the Program
The Canadian Soccer Association ‘A’ License Program is divided into two annual periods of
ten days. Both periods will be conducted as residential courses, approximately twelve months
apart, at the National Training Centre in Toronto. Each candidate will be required to complete
a Log Book, involving a number of team related assignments between parts 1 and 2. Both
Part 1 and Part 2 will include practical and theoretical aspects of study with the Final Practical
assessments being held during Part 2 of the course.
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PEEL HALTON APPLICATION DEADLINES – ATF / AHEG
TYPE
DESCRIPTION
ATF
ATF
ATF
ATF
Within Ontario
Inter-Provincial
To the USA
Outside of Canada / USA
AHEG
AHEG
AHEG
AHEG
Between 2 Ontario teams
Inter-Provincial
Against a US team
Against a team outside
Canada / USA
PHSA SUBMISSION
DEADLINES
**Add 2 days for BYSC
processing
7 days
15 days
15 days
45 days
7 days
15 days
15 days
30 days
FINE
(failure to meet
deadline)
N/A
$500
$500
$500
$200
$200
$200
$200
ADDITIONAL DOCUMENTS REQUIRED FOR ATF / AHEG
1) ATF within Ontario
a) Tournament – no requirements
b) Exhibition Game between 2 PHSA teams outside PHSA – copy of the AHEG
c) Exhibition Game – inter-district – copy of the hosting club’s AHEG
2) Inter-Provincial ATF
a) Approval to host / sanctioning
3) ATF to the USA
a) Approval to host / sanctioning
4) ATF outside of Canada and the USA
a) Invitation letter from the hosting organisation
b) Playing rules
c) Proof of additional (travel) insurance
d) Cheque or money order, payable to the OSA, in the amount of $125
5) AHEG for a game between 2 Ontario teams
a) Copy of visiting team’s ATF
6) AHEG for an Inter-Provincial game
a) Copy of visiting team’s approval (from their Provincial Association) to travel
7) AHEG for a game against a US team
a) Copy of visiting team’s approval (from their State Association) to travel
8) AHEG for a game against a team from outside of Canada and the USA
a) Copy of visiting team’s approval (from their National Association) to travel
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Table of Contents

Manager`s Manual - Burlington Youth Soccer Club

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