Military Service Deposit

Military Service Deposits & Applications
Defense Finance and Accounting Service
INDIANAPOLIS PAYROLL OFFICE
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Military Service Deposit Topics
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Military Deposit Applications
Required Forms
Submitting Forms
After the Military Service Deposit is set up in
DCPS
 Payment Options
 MSD Transfers
 Paid in Full Letters
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Military Service Deposit (MSD)
 Military Service Deposits are for currently employed
employees who have served in the Military and want to
buy back their Military time towards Civilian service.
 Separated employees - DFAS requires an Agency Error
Letter from employee’s HR director for MSD
applications/payments submitted after employee’s date of
separation.
 Military Service Deposits are Voluntary.
 Military Service Deposits are NOT debts.
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Military Service Deposit (MSD)
 CSR/HR is responsible for ensuring that
 Employee is currently employed
 Required information is provided
• Appropriate MSD Application
• Estimated Earnings During Military Service RI 20-97
 All forms are complete and appropriately signed by employee and
the CSR/HR
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Required Forms for MSD Application - FERS
 FERS employees – Federal Employees Retirement System
 SF3108 - Application to Make Service Credit Payment
• FERS employee completes SF3108 (Part A)
• Agency completes SF3108 (Part B) - Items 1, 2 and Signature Blocks
• Ensures we have the correct Interest Accrual Date (IAD)
• Not required per OPM
 SF3108A – Application to Pay Military Deposit For Military Service
Performed After December 31, 1956
• Employee completes Information about Military Service
• Employee adds signature, Email Address, Date Signed
• Agency Identifies/Adds
o Retirement System that applies to employee
o If USERRA applies to Period of Service
o Interest Accrual Date
o Agency Official Signature/Date
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Required Forms for MSD Application - FERS
SF-3108
Part A
VERIFY NAME AND SSN
•Does it match the other documents?
•Does it match DCPS?
Part A is completed by FERS employee
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Required Forms for MSD Application - FERS
SF-3108
PART B
FERS
Items 1 and 2 need
to be completed.
Part B is completed by Agency
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Required Forms for MSD Application - FERS
Must match SF-3108
SF-3108A
FERS
Blocks Must Be Completed by FERS Employee & Agency
Employee also signs, dates & adds email/phone information
MUST HAVE Agency
SIGNATURE
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Required Forms for MSD Application - CSRS
 CSRS employees – Civil Service Retirement Service
 SF2803 – Application to Make Deposit or Redeposit
• CSRS employee completes SF2803 (Part A)
• Agency completes SF2803 (Part B) - Items 1, 2 and Signature Blocks
 SF3108A – Application to Pay Military Deposit For Military Service
Performed After December 31, 1956
• Employee completes Information about Military Service
• Employee adds signature, Email Address, Date Signed
• Agency Identifies/Adds
o
o
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o
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Retirement System that applies to employee
If USERRA applies to Period of Service
Interest Accrual Date
Agency Official Signature/Date
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Required Forms for MSD Application - CSRS
SF-2803
VERIFY NAME AND SSN
•Does it match the other documents?
•Does it match DCPS?
Part A is completed by CSRS employee
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Required Forms for MSD Application - CSRS
SF-2803
Part B
CSRS
Item 1 and 2 need to
Be completed.
Part B is completed by Agency
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Required Forms for MSD Application - CSRS
SF-2803A
Must match SF-2803
CSRS
Blocks Must Be Completed by CSRS Employee & Agency
Employee also signs, dates & adds email/phone information
MUST HAVE AGENCY
SIGNATURE
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Required Forms for MSD Application - USERRA
 If USERRA rules apply, one of the following is required
 Completed USERRA Military Service Deposit Report (MSDR), OR
 Completed Federal Retirements Benefits computing deposits and redeposits report.
 RI 20-97 (Estimated Earnings worksheet) is not always needed
when submitting MSD for USERRA time period. This only applies
when the employee is choosing to use the Civilian earnings
calculation for buying back time.
 Instructions for computing a USERRA are provided in the Office of
Personnel Management Benefits and Administration Letter BAL
03-105.
Uniformed Services Employment and Reemployment Rights Act of 1994
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Required Forms for MSD Application – RI 20-97
 Completed Request for Estimated Earnings During Military
Service RI 20-97 must accompany MSD Applications
 Request for estimated earnings should be sent to employee’s branch
of service Military Pay Office.
 This should be the first action initiated by the employee/agency as it could
take up to 180 days to obtain information from the military payroll office. (See
attached Military Pay Office listing)
 Civilian Payroll Office cannot provide estimated earnings.
 An Estimate of Earnings Tool is available at:
http://www.dfas.mil/civilianemployees/militaryservice/militaryservicedeposits.
html.
 Estimator results provide approximate amounts to help an employee who is
deciding to pursue buying back military time.
 Estimator results are unofficial and cannot be used to buy back military time.
 Exception applies when employee is choosing to buy back time during
USERRA time period and chooses Civilian earnings for their MSD
calculation.
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Submitting MSD Applications
 Submit MSD Applications via Remedy. Please do not
mail the application to the Payroll Office (PRO).
 Remedy tracks when a ticket is originated, who answers
the ticket and the amount of time to respond. Remedy
allows the CSR to reply if the answer needs clarification
or if additional information is needed
 Submit all information at one time to ensure timeliness
 PRO has 30 business days to complete ticket
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Submitting MSD Applications
 If submitting multiple military service periods with different
Interest Accrual Dates (IAD), only one IAD can be
entered into DCPS at a time. If there is more than one
Interest Accrual Date, a separate Remedy ticket must be
submitted when it is time to start the next MSD period of
service.
 Exception to this rule is if employee wants to pay one lump sum
for all deposit amounts regardless of IAD
 When submitting applications with multiple IAD’s PRO does send
the employee a payment due letter stating cost of the oldest IAD
and the lump sum payment amount.
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Submitting MSD Applications
 Encourage employees who want to buy back Military
service time to make requests as soon as possible
 30 business day customer expectation for MSD Applications
 PRO is not able to expedite these due to an employee’s
approaching retirement date
 Recommend CSR/HR submit MSD for employee AT LEAST six
months prior to separation
 PRO will send employee a letter when MSD is
established to include
 periods of service
 total amount due
 payment options
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MSD Payment Options
 Payroll Deductions can be any amount employee
chooses but must be a minimum of $25.00 per pay
period. There must be a written request (no particular
form) submitted to PRO that includes:
 Social Security Number
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Name
Amount of deduction per pay period
Date to start the deduction (future only)
Signature
Submitted request via Remedy using the ‘Military Deposit
Payment’ title.
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MSD Payment Options
 Lump Sum Payment checks must be made payable to
‘DFAS-Cleveland’
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Write on the check
• 'Catch-62 Military Deposit' and
• Employee’s Social Security Number
 Include a coupon portion of the MSD letter
 Mail to the address provided on the information letter.
 The payment posting date will be the date DFAS
Cleveland processes the payment not the date the
employee dated the check or mailed the check.
 Any interest that accrues between the time the check is
mailed and the processing date of the check is the
responsibility of the employee.
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MSD Payment Options
 Military Service Deposit MUST be paid in full prior to
retirement
 Affects retirement benefit
 Pay.Gov
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www.pay.gov
Fast, convenient way to make an MSD payment
Employee Identification number from MSD letter required
Deposited into DFAS Cleveland’s disbursing account within 24-48
hours
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Pay.gov
 Search for Military Deposit
in search bar.
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Pay.gov
 Select the ‘DFAS Military
Service Deposit Payment
8522’ form
Should be your first option
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Pay.gov
 This will start process and
provide payment options
Bank Account (ACH)
PayPal account
Debit or Credit Card
 Select ‘Continue to the
Form’
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Pay.gov
 Pop stating to contact
Civilian Payroll Office for
identification number
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Pay.gov
 Fill out all required
information
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Pay.gov
 This is where to find the
employee identification
number
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Pay.gov
 Select continue after all
information is input.
 Next screen will
walkthrough employee on
finalizing their payment.
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Transfer of MSD Information
 When an employee transfers from one DCPS database to
another DCPS database, DCPS does NOT automatically
transfer the MSD record.
 CSR/HR must submit a Remedy Ticket for this to occur.
 PRO will only transfer MSD records with balances
 MSD’s that are paid in full will be reported on the separation IRR
(SF3100) to OPM
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Transfer Of MSD Information (Cont’d)
 Following is the procedure if neither the Indianapolis PRO
nor the Cleveland PRO have access to the prior database
(i.e. Homeland Security, Postal Workers, CIA, IRS, and
probably others)
 CSR/HR will need to contact employee’s prior PRO
 Request MSD Information to be accompanied by OPM 1514 Military
Deposit Worksheet
 Appropriate supporting documentation should be attached such as
• Application
• Estimated Earnings
• Post 56 Forms
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Paid in Full Letters
 For Lump Sum Payments, a Paid in Full letter is sent
immediately upon a zero balance (Note: This does not
include payroll deductions)
 CSR\HR must request a Paid in Full letter via Remedy
using the Paid in Full Letter ticket title
 Employee will be mailed the Paid in Full letter upon request
 Paid in full letter is used by HR to estimate retirement
 OPM uses the Individual retirement record to calculate
final retirement
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Estimated Earnings Requests
 Army and Air Force
DFAS-Indianapolis Center
Army Military Pay Operations
ATTN: Verification Section (Estimated Earnings)
8899 East 56th Street
Indianapolis, IN 46249-0875
Phone (317) 212-2813/0157
Fax: (317) 275-0123
 Coast Guard Pay and Personnel
Center
444 Southeast Quincy Street
Topeka, KS 66683-3591
Phone: (785) 339-2200
Fax: (785) 339-3784
 Public Health Service
 Navy and Marine Corps
Division of Commissioned Personnel
Compensation Branch
Park lawn Building Rm. 4-50
5600 Fisher’s Lane
Rockville, MD 20857
Phone: (301) 594-2963
Fax: (301) 443-0064
DFAS-Cleveland Center
ATTN: DFAS-CL/JFLA
1240 East 9th Street
Cleveland, OH 44199-2005
Phone: 1-888-332-7411
Fax: (216) 367-3587
Email: CCL-CATCH-62@DFAS.MIL
 National Oceanic and
Atmospheric Administration
(NOAA)
For more information visit
http://www.dfas.mil/dfas/civilianemployees/mili
taryservice/militaryservicedeposits.html
NOAA Commissioned Personnel Center
1315 East-West Highway Rm. 12100
Silver Spring, MD 20910-3282
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