2016 NIU Homecoming Parade
Transcription
2016 NIU Homecoming Parade
DATE: July 6, 2016 TO: Honorable Mayor John Rey City Council FROM: Anne Marie Gaura, City Manager Cathy Haley, Finance Director SUBJECT: Approving the Closure of a Portion of Illinois Route 38 on Thursday, October 20, 2016 from 6:30 p.m. through 8:15 p.m. for the 2016 Northern Illinois University Homecoming Parade. I. Summary Northern Illinois University (NIU) has submitted an event request application for the 2016 NIU Homecoming Parade. The City’s Event Committee has reviewed the application and respectfully requests the passage of a resolution to submit to the Illinois Department of Transportation (IDOT) for the approval to close Illinois Route 38 (Lincoln Highway) on Thursday, October 20, 2016 from 6:30 p.m. through 8:15 p.m. for the purpose of holding the annual NIU Homecoming Parade. The parade will stage at the NIU Art Building parking lot, turn left on to College Avenue, turn right on to John Street, turn left on to Locust Street, turn right on to 1st Street, turn left on to Lincoln Highway, and end at 3rd Street. The total distance is approximately 0.8 miles. A route map is included with the backup material for your review. II. Background The NIU Homecoming Parade has been a long-standing annual event in the City of DeKalb. NIU reports that community members continue to express a desire to see the parade in the downtown area, proceeding briefly on Lincoln Highway and ending on 3rd Street. Procedure requires that a resolution for the event, along with a Statement of Insurance from NIU, be submitted and accompany the request for a permit to close Illinois Route 38 from IDOT. III. Community Groups/Interested Parties Contacted The NIU Homecoming Parade Committee has historically stated community interest continues for the parade to proceed in the Central Business District area. The NIU Homecoming Parade Committee has informed the DeKalb Chamber of Commerce, as well as other community groups regarding the parade route. The Committee has also contacted merchants on 3rd Street and has notified businesses and Ellwood Historic Neighborhood residents along the parade route. The notification has been included within the packet. This is the same parade route as last year. IV. Legal Impact NIU has provided a comprehensive general liability insurance policy or an additional insured endorsement in the amount of $100,000 per person and $500,000 aggregate which has IDOT and the City of DeKalb and its officials, employees and agents as insured to protect, indemnify, hold and save harmless and defend the City of DeKalb against any and all claims, costs, actions, and expenses, including but not limited to attorney’s fees incurred by reasons of lawsuit for compensation arising in favor of any person. Insurance certificates naming both the City and IDOT are within the packet. V. Financial Impact Minimal overtime pay for duties performed by City staff placing/removing barricades for this event is provided for in the annual budget. VI. Options In order for this event to occur, a resolution must accompany the City’s request to IDOT for the partial closure of Illinois Route 38 on the date noted above. VII. Recommendation It is recommended that Council approve this resolution as submitted in order to facilitate a timely submittal to and response from IDOT officials. It is recommended that the road closure be from 6:30 p.m. through 8:15 p.m. to allow for staging and clearing the area after the parade. The detour route is shown on the enclosed map which will be forwarded to IDOT. Page |2 RESOLUTION 2016APPROVING THE CLOSURE OF A PORTION OF ILLINOIS ROUTE 38 ON THURSDAY, OCTOBER 20, 2016 FROM 6:30 P.M. THROUGH 8:15 P.M. FOR THE NORTHERN ILLINOIS UNIVERSITY HOMECOMING PARADE. WHEREAS, Northern Illinois University is sponsoring a Northern Illinois University Homecoming Parade in the City of DeKalb, which event constitutes a public purpose; and, WHEREAS, this parade will require the temporary closure of Illinois Route 38/Lincoln Highway, a State highway in the City of DeKalb, from 6:30 p.m. to 8:15 p.m., on Thursday, October 20, 2016, from Illinois Third Street to First Street; and WHEREAS, Section 4-408 of the Illinois Highway Code authorizes the Department of Transportation to issue permits to local authorities to temporarily close portions of state highways for such public purposes. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF DEKALB, ILLINOIS: Section 1: That permission to close Illinois Route 38 between Third Street and First Street, between the hours of 6:30 p.m. through 8:15 p.m. on Thursday, October 20, 2016, for the purpose of holding a Northern Illinois University Homecoming Parade be requested of the Illinois Department of Transportation. Section 2: That if such permission is granted, traffic from that closed portion of highway shall be detoured over routes with an all-weather surface that can accept the anticipated traffic, which will be maintained to the satisfaction of the Department and which is conspicuously marked for the benefit of traffic diverted from the State highway. (The parking of vehicles shall be prohibited on the detour routes to allow an uninterrupted flow of two-way traffic.) The detour route shall be as follows: WESTBOUND ROUTE 38, BEGINNING AT THE INTERSECTION OF ILLINOIS ROUTE 28 AND ILLINOIS ROUTE 23, THE DETOUR ROUTE WILL GO SOUTH ON FOURTH STREET TO FRANKLIN STREET, THEN WEST ON FRANKLIN STREET, THEN NORTH ON SOUTH FIRST STREET, RETURNING TO ILLINOIS ROUTE 38. EASTBOUND ROUTE 38 WILL BE THE REVERSE, BEGINNING AT THE INTERSECTION OF ILLINOIS ROUTE 38 AND FIRST STREET. The City of DeKalb assumes full responsibility for the direction, protection and regulation of the traffic during the time the detour is in effect. Police officers or authorized flaggers may be positioned at points as may be necessary to assist in directing traffic through the detour. The Police Officers, flaggers and officials shall permit emergency vehicles in emergency situations Resolution 2016Page 2 of 2 to pass through the closed area as swiftly as is safe for all concerned. Section 3: That if such permission is granted by the Department of Transportation, the City of DeKalb assumes full responsibility for the direction, protection, and regulation of two throughbound traffic lanes during the time the event is in effect, and all liabilities for damages of any kind occasioned by closing of the state highway, and it is further agreed that all weather traffic control devices will be maintained in accordance with the “Manual of Uniform Traffic Control Devices”, and to the satisfaction of the Department and effectively placed for the benefit of traffic diverted. Section 4: That all debris shall be removed by the City of DeKalb prior to the re-opening of the state highway. Section 5: That a copy of this resolution shall be forwarded to the Department of Transportation to serve as formal request for the permission sought in this Resolution and to operate as part of the conditions of such permission. Section 6: That the City Clerk of the City of DeKalb, Illinois be authorized and directed to attest the Mayor’s Signature and shall be effective thereupon. PASSED BY THE CITY COUNCIL of the City of DeKalb, Illinois, at a regular meeting thereof held on the 27th day of June, 2016, and approved by me as Mayor on the same day. ATTEST: JENNIFER JEEP JOHNSON, City Clerk JOHN A. REY, Mayor EVENT REQUEST ATTENTION: City Manager's Office 't/J PARADE D MARCH DATE OF APPLICATION: D RUN D RIDE 11 \1-) \l.P Notification is hereby given to the City of DeKalb as provided in Chapter 51.20 of the City of DeKalb Municipal Code to request an Event (Parade, March, Run, Ride) as follows: PLEASE ALLOW (4) WEEKS FOR PROCESSING THE REQUEST. PLEASE ALLOW TWO (2) MONTHS FOR PROCESSING IF EITHER ILLINOIS ROUTE 23 OR ILLINOIS ROUTE 38 WILL BE CLOSED. N\\A., ~ J){)lfl)\~~<t~, ' ~ Yfi Ef\~U ~~ Starting Time: Tpvn Ending Time: 1-: 'ISfM Name(s) of sponsoring organlzation(s): JC) }JtJ} \L., Date of Event: Name(s) of person(s) responsible for organizing and conducting event: Address Name Number of: people <~-~ animals (____, Phone vehicles (____, Email expected to participate . 4~ro Describe the event in detail: -JJ-~~..:...:...:....:......i..::::;.i..::;...:.....::..,_.1..IL.JIA-~..:....:.....!:~~'----'!..:.....::~~::....=~-=-_.:...;;_- Specify event route from starting point to termination point (a map of the event route is required) : ~,was trci.Ulfd=tn Wkicl PM~ Will either Illinois Route 23 or Illinois Route 38 be blocked (if YES, it will require approval from the Illinois Department of transportation): ~ Yes D No Does this event require any of the following? • Barricades WYes • Reflective vests for staff and/or volunteers ~ Yes D No D No • Emergency Medical Services (an ambulance on site) '¢ Yes D No • Police Department presence (for traffic control) ~ Yes D No ~~ l),tt 1\,lfi~ Je ~lAft ~\Ytr~ A CERTIFICATE OF INSURANCE NAMING THE CITY OF DEKALB AS AN ADDITIONAL INSURED IS YOUR APPLICATION WILL NOT BE REQUIRED IN THE AMOUNT OF $1 MILLION DOLLARS. CONSIDERED OR APPROVED WITHOUT RECEIPT OF THIS DOCUMENT. IF EITHER ROUTE 23 OR ROUTE 38 WILL BE CLOSED, A CERTIFICATE OF INSURANCE NAMING THE C!TY OF DEKALB MiQ. THE DEPARTMENT OF TRANSPORTATION AS AN ADDITIONAL INSURED IS REQUIRED IN THE AMOUNT OF $1 MILLION DOLLARS. YOUR APPLICATION WILL NOT BE CONSIDERED OR APPROVED WITHOUT RECEIPT OF THIS DOCUMENT. 1tlli ~ 'Ul\l LW,~ Signature of PersoflMakif1g Application Printed Name of Person Making Application Telephone Number E-mail Address ~ lilt PM~cL~i tp!}M I~ - NlLl Return this form to (can CITY MANAGER'S OFFICE 200 S. Fourth Street DeKalb, Illinois 60115 E-mail: ruth .scott@cityofdekalb.com Fax: (815) 748-2091 be mailed, emailed or faxed): Please contact the City Manager's Office at (815) 748-2090 with questions regarding this application. CHECKLIST (FOR USE BY CITY PERSONNEL ONLY) 1Sl Application ~ Event Map d' Insurance Certificate EVENT INFORMATION E-mail complete event application to the staff listed below for review before scheduling a meeting (a meeting may not be necessary) Police Dept. Date: H-t'--:-T-- - ' - - ' - - - - - Dep. Chief Hoadley Comm . Petragallo Lt. McDougall: (Q .-.).... ·- t { l'l Date: __.. _.,___J_ _"f" ....;..__ _ __ Fire Dept. Dep. Chief. Hoyle Engineering Dept. !2--.3 - / l~ r---l 1 Date: u.~-~""" ----"' 1 Mike Bauling lO - _3 -~ , ": Public Works/Streets Date: --= ->---"' ---~ -"---- Mark Es Date and Time of Event Discussion Meeting (if required): _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ D Denied on: -----------Page 2 of 2 Revised : 3/23/15 I ,-c., ,.,,#",./• Nurthem Ln 1r., Dr o<""'"""-'"' Ntwm;m Ca:holic 5tud!nt CfnlPI '!' 111 T!>«oillook Rd • ~· ~oo •< W?Ods AuMnnC<eek Manag•R'•nl S<f'lv s z ~ l.ur•nda ~ve M!llt<CI Mi\\erAYC ~ ..[ L•.<JMa Ave " a. NIU Ari MU"1J>P 9 Start Staging1:, Area in \ ' 'b Art BuiJ4ing . ::. ilt19t.1.,, Parkmg lot .,,(. 9 V1~1if( Pal1ung '9• H~N<Y-<I Mouso MU1"1•ri "J"sr r... ~ ·§" !:; ~ ~ ~ " pt~ cO' Oa* . .y , 1!• PimHut ti Papa John'sPiua ., .. .ibtb n.r. Tr•f c Google ;;: z ~~ ip:ri•n Pl z ~ 1 b St z ·es1 c':' ~ iii '• ~ ~ Ci; ~W1'> SI .<: @ ""'4·~ '~~ ~ ~ "'" e Shorl St '°a Q. ., 411>trsi1vriro, C; iy SI Total Distance: APPROX 0.8 miles ':g Rolfe Rd . f dllll ln•Uram:• ,\q<nt Parade staging at NIU Art Building Parking Lot •Turn left on College Ave • Turn right on John St •Turn left onto Locust St • Turn right onto ist St •Turn left onto Lincoln Hwy •Parade will be de-staged on 3 rd St (exact area to be determined) ''it. ... ~ "' · ~ ~ ~ !:' Th•ISI ; n,.. .$ z f o:i/ ~ ~ De -Staging Area ~ o@3rd St (exact arecf to be determined) 0-~ c11anH cloc, 0 I) "(..,&,,..A ,~ 1 "'M,M ·UOI JGoogl 1 NIU Homecoming Parade Route 2016 X =lntersection closed u~l ~I !111111 ~ I ..a• " "' • . " z ;:; Stat1 • + • .. :al ~ "' Pnv1cy R1pon1probl1m lOD h' - - - - - - ' M. ACORDe CERTIFICATE OF LIABILITY INSURANCE ~ DATE (MMIDDIYYYY) 0511812016 1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). CONTACT PRODUCER NAMF: MARSH USA INC. PHONE IAll"" tr.in c ..1\ Nol: 540 W. MADISON E-MAIL CHICAGO, IL 60661 ADDREC:C:· Attn: Chicago.CertRequest@marsh.com I Fax: 212-946-0770 INSURER!Sl AFFORDING COVERAGE NAIC# INSURER A : Lexington Insurance Company 19437 INSURED NIA INSURER B: NIA Board of Trustees of INSURERC : Northern Illinois University Risk Management INSURERD : 1515 West Lincoln Highway INSURERE: DeKalb, IL 60115-3985 INSURERF: CHl-006596442-01 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:2 I fffc 0 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. AOOL SUBR POLICYEFF POLICY EXP INSR TYPE OF INSURANCE LIMITS POLICY NUMBER IMM/00/YYYYI IMM/DD/YYYYI LTR '"'"n '""m A x COMMERCIAL GENERAL LIABILITY 015438192 08/30/2015 08/3012016 EACH OCCURRENCE 1,000,000 $ - - x :=J CLAIMS-MADE ~ OCCUR ~~[;'~~~~ 'i'E~';:;:,..~nc.ol SIR: $350,000 MED EXP (Anv one oersonl $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ 1,000,000 PRODUCTS · COMP/OP AGG $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY DPRO· JECT D LOC p=j $ OTHER: AUTOMOBILE LIABILITY - ANY AUTO ALL OWNED AUTOS HIRED AUTOS ,.._ UMBRELLA LIAS ,.._ ,.._ EXCESS LIAS $ - SCHEDULED AUTOS NON-OWNED AUTOS - pE~~~bl':i~~tf1NGLE L1M1T $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ f.,~9~,!;..R_.1:!:,~AMAGE $ s HOCCUR CLAIMS·MADE I OED j RETENTION$ WORKERS COMPENSATION ANO EMPLOYERS' LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE N/A OFFICER/MEMBER EXCLUDED? (Mandatory In NH) EACH OCCURRENCE $ AGGREGATE s l ~ffTUTE I I OTH· ER E.L. EACH ACCIDENT ~ $ s E.L. DISEASE · EA EMPLOYEE $ ~m:~f~if~~ ~~gPERATIONS below E.L. DISEASE • POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addltlonal Remarks Schedule, may be attached If more space Is required) City of DeKalb and the IL Department of Transportation are named as additional insureds where their interests appear in the event request pertaining to NIU's use of city streets for the Homecoming parade. CERTIFICATE HOLDER City of DeKalb City Manage(s Office 200 S. 4th Street DeKalb, IL 60115 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES B€ CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh USA Inc. I Manashi Mukherjee ....M..o..vu>o...:. ~ © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are re gistered marks of ACORD QTY USE ONLY Fire Dept: , proved I Denied \C- 3·- \\(: Public Works: ./ ·1·\\ \.o . "--\\& City Manager: . . , · 11'""6 Police Dept: J,]\\-\ '-' -?;-\~ ' f \t €ity_ Clerk: U \01)1f( Im~ License #: . \L) ·'~ - \'{: APPLICATION FOR MASS GATHERING \/ Iv 1 ~ \(, ~ · \ \.f License Fees: $200.00 PER EVENT /PER DAY \\..o-C l Municipal Code Chapter 34, minimum 30 day advance notice must be given prior to issuance of license. Applicant Address: (City /State/Zip): Applicant Phone: Days/Hours of Operation: Number of Expected Participants: ~- ~. ~ 4 c--.nvv.. ..:::I__ _ J F-' r • C?\i\ _ ~w 1,\D O u ---~---------------------- Page 1of 4 Property Owner: Property Address: I N)x Property Owner Telephone: NIA Will you be requiring (check all that apply): Electrical Access: Mb- Water Access: ~ Other: tJ /A- Specify Other: Name, address, phone number of all responsible parties conducting, supervising and/or sponsoring the event: Use a necessary. THE FOLLOWING SHALL APPLY TO THIS APPLICATION: A. Permit Application: The permit application shall be accompanied by a site plan showing the proposed location and orientation of the event, and identifying: 1. Applicable occupancy limits; 2. Temporary or permanent sanitation facilities; 3. All points of emergency ingress and egress; 4. Any temporary structures, tents, facilities or utility colUlections anticipated to be utilized (may require additional permits); 5. The parking arrangements for anticipated attendees, showing that all anticipated attendees can be safely accommodated by planned parking; 6. The site plan shall be accompanied by written letters from the owners of each parcel identified for use on the site plan (other than property owned by the applicant), consenting to the use of their property for the event. B. The applicant shall be responsible for all costs of inspection or permitting for any inspection or permit which is required under applicable City Code. In addition, all permits shall be subject to review by the City of DeKalb Police Department, Fire Department and Public Works Department, which shall be authorized to require additional or supplemental inspections based on the nature of the proposed event; the cost of any such inspections shall be borne by the applicant. Any building within which an event including Hazardous Activity is proposed to be conducted within shall require a then-current Fire Life-Safety inspection and license (or such a License shall be acquired prior to issuance of a permit for the event). Page 2of4 C. For any Commercial Event or any event which requires a permit and is to be conducted on City-owned property, the applicant shall be responsible for entering into an agreement with the City of DeKalb which identifies a single person legally responsible for the ultimate collection and payment of any governmental fines, penalties, taxes or fees due in connection with the event, and which specifies any specific rules or regulations applicable to the event (including but not limited to regulations relating to the sale of any agerestricted items or services or the conduct of any Hazardous Activities). 1. Said agreement shall be in a form acceptable to the City Manager, and the City Manager is authorized to negotiate and enter into such agreements on behalf of the City. In the case of any event that is identified by any City Department as requiring supplemental City services (e.g. an event with Hazardous Activity that the Fire Department determines requires standby ambulance service, an event that the Police Department determines requires supplemental police patrol, or an event that requires Public Works supervision and/or road closure, inspections or utility connections), the agreement shall require that the applicant post a cash escrow in an amount estimated to be adequate to cover the anticipated costs of such supplemental services prior to issuance of an event permit, and shall require that the applicant be responsible for the actual costs incurred by the City in providing any service, patrol, response, or other matter that requires an expenditure of City resources, services or funds in responding to, managing or patrolling such event or any conduct or occurrence arising out of such event. 2. Said agreement shall provide that the applicant shall be responsible for the payment of any cleanup, restoration, remediation or other similar expenses incurred by the City or any private property owner not affiliated with the event, occurring as a result of the event. 3. For any Commercial Event or event involving a Hazardous Activity, temporary structure, temporary utility connection or closure of a public street or right of way, said agreement shall also require the applicant to provide a certificate of insurance evidencing general commercial liability insurance coverage for the event and/or the premises at which the event is to be conducted, from an insurer licensed to do business in the State of Illinois, with policy limits not less than $1,000,000 per person, per occurrence, and listing the City of DeKalb as additional primary insured without right of subrogation. D. The applicant shall also be responsible for submitting a security plan providing for the safe and orderly conduct of the event in a fashion that protects the public health, safety, welfare and morals and minimizes or eliminates impact on surrounding property owners and the general public. Proof of liability insurance in the minimum amount of One Million Dollars ($1,000,000) per occurrence listing the City of DeKalb as an additional insured must be attached. Letters of permission by any property owner affected that may necessitate the acquisition of temporary easements, use of leased land or as otherwise required. Pursuant to the Illinois Concealed Carry of Firearms Act (430 ILCS 66/65), this event is permitted by a local unit of government and thus the Concealed Carry of Firearms is prohibited. The event organizer is responsible for posting State-approved signs so indicating. Page 3 of 4 Building permit applications shall be submitted and signed by licensed and bonded contractors (where required) in accordance with DeKalb Municipal Code provisions. I, THE UNDERSIGNED APPLICANT OR AUTHORJZED AGENT THEREOF, SWEAR OR AFFIRM THAT: THE MATIERS STATED IN THE FOREGOING APPLICATION ARE TRUE AND CORRECT; THEY ARE MADE UPON MY PERSONAL KNOWLEDGE AND INFORMATION; THEY ARE MADE FOR THE PURPOSE OF REQUESTING THE CITY OF DEKALB TO ISSUE THE LICENSE HEREIN APPLIED FOR; AND THE APPLICANT WILL NOT VIOLATE ANY OF THE LAWS OF THE UNITED STATES OF AMERJCA, THE STATE OF ILLINOIS, OR THE CITY OF DEKALB, IN PARTICULAR, ~/l=rJ.~~ 'µl\~ri~~~a:d~\5\J-nl~\~ W&~ Please return completed applications to: City of DeKalb/City Clerk's Office 200 South Fourth Street DeKalb, Illinois 60115 Fax:(815)748-2089 If you have any questions or require further assistance, please call (815)748-2095. OFFICE USE ONLY: Date Applicatiofl: Fee Received: ~ · Amount Paid: Date After Hours Inspection Fee Received: __ l r 2 \~ P aid S t:-i m p l l cr1: Paid Stam p Herc Amt. Paid: - -- f\J. \ \..(' Check#: _ __ Check #: - - - -- Cash D -_ Cash D Plot Plan Included: YES - - - - NO '{., Scale Drawing Included: YES Y.. NO___, '£i ....___ _ Certificate ofinsurance Included: YES NO _ _ ..,.__ Letter from Property Owner Included: YES NO ___._ X~-~----- (02-04-14) L:\LICENSE APPLICATIONS\Appl Mass Gatherings.doc Page 4of 4 Northern Illinois University Student Involvement & Leadership Development May 24, 2016 To whom it may concern, My name is Kelli Lance, and I am the former chair of the Northern Illinois University (NIU) Homecoming Parade Committee. NIU is currently submitting all application materials for our annual Homecoming Parade, which will be held on Thursday, October 20, 2016. Due to financial constraints, NIU is requesting a waiver of the Mass Gathering fee of $200.00 for our parade. Due to the new job I am beginning at NIU on June 1, please direct further communication regarding the waiver fee to Dain Gotto at Thank you for considering! \(J)JA~ Kelli Lance Assistant Director for Leadership & Student Organizational Services Student Involvement & Leadership Development Northern Illinois University Campus Life Building, Suite 150 / DeKalb, Illinois 60115-2828 / 815-753-1421 / Fax815-753-2905 / studentinvolvement@niu.edu Northern Illinois University is an Equal Opportunity/Affirmative Action Institution. July 6, 2016 Dear NIU Neighbor, During the week of October 17, NIU will be celebrating our 110th Homecoming week. It is a wonderful time on campus when the entire Huskie Family celebrates together through many exciting events throughout the week. As an important member of our community, we wanted to extend an invitation to you to celebrate with us. Most importantly, we would love to have you join us in celebrating the Northern Lights Homecoming Parade on Thursday, October 20 at 7pm. The parade route, pending approval from the DeKalb City Council, is tentatively set to begin on NIU’s campus and end in downtown DeKalb. This tentative route can be found on the back of this letter. The parade will step off at 7pm and should last approximately 60 minutes from start to finish. The DeKalb Police Department, along with NIU’s Department of Police & Public Safety, will be assisting with route safety and temporarily closing the impacted roads. This may affect your ability to get to and from your home or business for a short time. Road closures will be staggered – you will not be blocked from streets or entrances to your home or business for the entirety of the parade, only for the amount of time it takes for the parade to go by that particular location. The parade features music, floats, and other entries from within the university and the community at large. It is a great display of Huskie Pride, and we hope you and your family will join us in this celebration! If you are interested in participating in the parade or learning more about our Homecoming events, information and event applications will be found on the website at http://www.niu.edu/cab/ in the coming months. If you have questions or concerns, please feel free to contact me at leadership@niu.edu. Go Huskies! Christy Fraticola Chair, 2016 Homecoming Parade Leadership & Student Organizational Services Student Involvement & Leadership Development Northern Illinois University