Donna, Thanks so much for the continued opportunity to serve MPI

Transcription

Donna,
Thanks so much for the continued opportunity to serve MPI-THCC in Corpus Christi for the 2011
Texas Education Conference. As a proud member of MPI, I am thrilled that you and the board
will be considering what is sure to be viewed as a fantastic package from our hotels and the
Corpus Christi CVB.
If we are selected, please know that you have my personal commitment to ensure the success of
this important event for the chapter. The MPI Board has my commitment to volunteer as co-chair
to organize and ensure all commitments from our city. As you may recall, I served for 3 years on
the CAMP committee and am ready to serve again in this new day with TEC. I believe that the
time is now to evolve this event and re-incorporate the spark that originally set the conference
apart from the rest! Corpus Christi can make that happen with by-the-sea team building events, a
Beach Party sponsored by Omni on the shores of our city’s award-winning McGee Beach and
more offerings from our many attractions.
Attached are 2 proposals from the Omni Hotel and the Holiday Inn Emerald Beach.
Omni highlights: Complimentary room and tax for all planners and a $99 rate for
suppliers! A second option is also offered --- Omni can offer a flat rate of $79 for all
suppliers and planners. What an awesome deal…but wait there’s more: A
complimentary Beach Party Welcome Reception with hosted beach fare menu, drinks,
music and beach games. To top it off, the hotel will provide a $95 inclusive per person
package for all meals. All of this is offered for a newly renovated hotel! All
guestrooms at the Omni Bayfront will be fresh with a comprehensive guestroom
renovation by the spring.
Holiday Inn highlights: The Emerald Beach property is downtown’s only waterfront fullservice hotel. Play and meet on the beach in this newly renovated property undergoing
the Holiday Inn brand re-launch in 2011. The hotel is offering a $99 rate for all attendees
with concessions as outlined in the attached proposal. Should Omni be selected as host
hotel, the Holiday Inn has committed to offering a sponsorship commitment instad.
Donna, I have also attached a letter of invitation from the Corpus Christi CVB. Our CVB is
offering MPI a $1,500 cash sponsorship towards the opening session or lunch and commit to
offering complimentary transportation for attendees, round-trip from Austin and San
Antonio. In addition, we will solicit and confirm sponsorships from our cities’ hotels,
attractions and meeting facilities.
I hope that you all will agree that Corpus Christi will go leaps and bounds to make this event a
success in the South! If the option is available, I welcome the opportunity to present our package
to the board of directors to answer any questions or concerns. I look forward to hearing your
feedback and discussing our next steps.
Thanks again –
Vanessa
Vanessa Kager
Convention Sales Director - State of Texas
CORPUS CHRISTI CONVENTION & VISITORS BUREAU
Austin Satellite Office
Office: (512) 369-3035 Mobile: (512) 294-1611
December 28,2010
Ms. Donna Harbers, CMP
Meeting Professionals International1011 San Jacinto Blvd
Austin, TX 78701
Texas Hill Country Chapter
Dear Donna:
On behalf of the city of Corpus Christi, I would like to extend a warm welcome to MPI- THCC! As a proud
member of MPI, I am extremely honored for Corpus Christi to have the opportunity to be considered for the
2011 Texas Education Conference.
Our "Sparkling City by the Bay" has unique discoveries that make experiences memorable. When you meet in
Corpus Christi, your group can truly have it all - a first class vacation to a business convention, all set in a
thriving Marina district to enjoy dining, entertainment and adventurous attractions. In Corpus Christi, nature is
our nature and we invite delegates to experience our Waves, Wings and Wildlife. We are known as the
"National Beach of Texas" and have had a running status as "America's Birdiest City"!
The Corpus Christi Convention & Visitors Bureau welcomes MPI with the following complimentary
Special
Services
offered
by Corpus
Christi
CVB. exclusively
services.
to MPI-THCC:
SPONSORSHIPS .will be solicited and confirmed by the CVB for services to be provided during
the Texas Education Conference. Services to include items such as team building activities,
group tours by Texas State Aquarium, Hooks Field, USS Lexington, Segway Tours, Botanical
Gardens, Kayak tours and more adventure experiences in Corpus Christi!
SPONSORSHIPS will be solicited by the CVB for TEC Food & Beverage sponsorships
cities hotels and meeting facilities.
TRANSPORTATION - Corpus Christi CVB will arrange complimentary
those traveling from Austin and San Antonio, round trip.
The
V'
V'
V'
V'
eVB will provide
a $1,500
Sponsorship
from our
shuttle transportation
to host
the opening
for
event.
Registration Assistance with Corpus Christi Concierges Desk
VIP Welcome Amenities for Board of Directors
V'
Name Badge Holders and Inserts
Beach to Bay Visitor Guides/Area Maps
Corpus Christi mementos for attendees
Promotional Postcards
Photo Gallery
V'
V'
V'
Corpus Christi "Convention Bags"
Corpus Christi Promotional Video
Press releases on request
It is my pleasure to offer our services as an enhancement to our hotel proposals. We invite the members of
MPI- THCC to experience Corpus Christi once again and know that we are here as a resource to ensure the
success of your special event. Please feel free to contact me at anytime, as I welcome the opportunity to
discuss how we may be of service.
Yours in Hospitality,
kn'~~ ~
~{lv
Convention Sales Director - State of Texas
Austin Satellite Office.
5103 Aberdeen Drive.
..c&t__
CEO
Austin, Texas 78445.
Direct 512-369-3035.
Fax 361-887-9023
H OLIDAY I NN
E MERALD
B EACH
1102 S Shoreline Blvd
Corpus Christi, TX 78401
United States
Tel: 361 - 883 - 5731
2011 Texas Education conference
December 21, 2010
Key Facts:
C/O MPI THCC
Austin, TX

Downtown's Only Waterfront
Full- service Convention Hotel

368 Deluxe Sleeping rooms &
over 13,000 Square Feet of
Flexible Meeting/Banquet
Facilities
Re: MPI - 2011 TEC Conference

Complimentary Airport Shuttle,
Located on City's Scenic
Trolley Route
Dear Donna,

Business Center, Complete
Exercise center, Indoor Pool,
Sauna & Whirlpool
Our Information:

At A Glance

Accommodations

Meetings & Events

Amenities

What's Nearby
November 3 - 6, 2011
Thank you for your strong interest in the Holiday Inn - Emerald Beach for the above referenced event. The Holiday Inn - Emerald Beach Hotel is Corpus Christi ’s only downtown waterfront hotel. The Holiday Inn
Emerald Beach sits on beautiful Corpus Christi bay and features 600 feet of sandy beach. We are conveniently
located within minutes to attractions such as the, USS Lexington Museum on the Bay, Texas State Aquarium, the
Bayfront Convention Center, Corpus Christi Museum of Science and History and the Downtown Marina. We are
just 7 miles from Naval Air Station Corpus Christi, Corpus Christi Army Depot and Texas A & M University Corpus
Christi and only 10 minutes from the Corpus Christi International Airport. We are also located on the downtown trolley for easy travel to attractions and restaurants.
With our recent multi - million dollar renovation, our 368 guestrooms, many with spectacular views of the bay,
all feature: 
Photos:



Granite Counter Tops
Workstations with Data Ports
Coffee Makers, Hairdryers, Irons and Ironing Boards.
Complimentary HighSpeed Wireless Internet Access, HBO & Cable TV The Sandpiper Restaurant is a full service restaurant with room service available from 6am - 2pm and 6pm –
10pm, and Kokomo ’ s Bar and Grill (Seasonal) overlooks our beach and Corpus Christi Bay. Enjoy our beach and water activities such as, Water Trampoline, Jet Ski rentals, Banana Boat rides, and Boogie
Boards (seasonal). In addition, our holidome features an Indoor Pool, Sauna, Whirlpool, Ping Pong, Pool Table,
Air Hockey and Children ’s Playport. We also offer complimentary Airport Shuttle by hotel van service daily from
6AM to 11PM which covers all flights coming in and out of Corpus Christi. The Holiday Inn Emerald Beach Hotel features newly renovated Convention and Conference Center with 13,000
total square feet and is capable of accommodating meetings for up to 800 delegates and banquets for up to 500
people. In order to draw special consideration, following is our proposal summary designed exclusively for your
upcoming conference. We welcome you as our guest to tour our unique facilities. Should you have any
questions, please and we will be happy to assist you further. Sincerely,
Kacie Sicilia
Senior Sales Manager
Holiday Inn Emerald Beach
phone: 361 - 673 - 9074
fax: 361 - 883 - 0229
email: ksicilia@hiebcc.com
Room Block & Rates
Day Single
Daily Total
Thu 11/3/2011
125
125
Fri 11/4/2011
125
125
Sat 11/5/2011
125
125
Grand Total
375
375
Room
Rates
Comments
Single
99.00
Two Double Beds or King Room
Double
99.00
Same
Suite
139.00
(16 total)King Bayview Rooms featuring private balcony, refrigerator and microwave
Suite
129.00
(28 total)Cabana rooms feturing balcony, microwave and refrigerator
*Group receives one complimentary room night for every 45 rooms paid for cumulatively.
*Group receives up to (5) upgrades as standard group rate for VIP's featuring King room, private balcony, microwave and refrigerator.
*Attrition clause is waived for room block and contract.
*3 week cut off date for revervations to be made under room block
*Hotel can accommodate as many as 150 rooms per night for group conference. If group requires additinoal rooms and they are available, hotel will increase room block at same
contract rate.
*Complimantary airport shuttle for registered guests and cmoplimentary downtown shuttle
within 2 mile radious of hotel when hotel van not in use for airport shuttle.
*Complimentary vehicle parking
*Rates are offered to group 2 days pre and 2 days post conference dates.
*Complimentary customized web link provided for reservations.
All rates are subject to applicable taxes (15%) unless tax exempt. Tax - exempt
groups will be subject to city tax (9%).
Event Agenda
*All meeting/banquet space is provided complimentary with group purchasing (including sponsorship events) a minimum of
$12,000.00 (plus service fee and applicable taxes) and is based on planned agenda of daily AM and PM breaks, (1) breakfast, (2) luncheons and (1) reception/dinner all based on anticipated attendance of 150 people conservatively. If minimum is not met, the difference in what is purchased and the minimum required, will be charged as a rental fee.
*Group is welcome to bring in own A/V equipment with no fees or additional charges or they may choose to rent from hotel at nominal published daily fees. *Meeting/General Sessions will be set rounds in 2 sections of the Convention Center and also used for concurrent Educational Sessions with airwall closed for this purpose. *All meals will be featured in the remaining 2 sections of the Convention Center. *Speakers room will be featured in Kokomos Bay View room and office and storage rooms located in the Aloha Center rooms just down from Convention Center and off the main lobby entrance. *All meeting space is located in same building and on first floor with easy access to sleeping rooms. **As host hotel, the Holiday Inn Emerald Beach Hotel will sponsor the opening luncheon. January 4, 2011
Meeting Professionals International-TX Hill Country Chapter
c/o Texas Apartment Association
1011 San Jacinto Blvd
Austin, TX 78701
Dear Ms. Harbers:
It is with pleasure that the Omni Corpus Christi Hotel can offer Meeting Professionals InternationalTexas Hill Country Chapter a group rate for your attendees. This rate will represent a significant
discount off our standard rate. Listed below are some special concessions that come with receiving our
Four-Diamond service:
¾
¾
¾
¾
¾
¾
Omni Hotel will offer MPI two guest room opportunities:
1) $79.00 single/double rate for all attendees
2) Planners are complimentary for two (2) nights and Suppliers at $99.00 single/double.
The City will provide complimentary bus transportation service from Austin and San
Antonio.
The Hotel will provide a complimentary Beach Party on McGee Beach for all attendees
to include a fabulous beach fare menu, drinks and music. Beach venue will be set up with
horseshoes, volleyball, and Frisbee.
The Hotel will provide a $95.00 inclusive per person for all meals.
The Hotel will provide the Hotel will provide the Group with complimentary Wireless
Internet Access in all guest sleeping rooms with Select Guest Enrollment. Additional
benefits of Select Guest membership entitles your members to complimentary morning
beverage delivery, complimentary pressing of 2 items, express check in and out,
complimentary shoe shine, complimentary newspaper of choice, and choice of free nights
or airline miles.
The Hotel will provide the Group with the complimentary Hotel shuttle service to and from
the Corpus Christi International Airport.
SLEEPING ROOM COMMITMENT
We can offer the following availability at our hotel for 2011:
Bayfront Rooms
Wed, 10/26/11
25
Thu, 10/27/11
100
25
100
*All rooms are newly renovated by Spring 2011!
Total
2011 Texas Education Conference Proposal
Page 2 of 5
Beach Party
Omni Hotel is pleased to announce that we are
ale to offer Magee Beach as your private beach
party venue. McGee Beach is located in the
downtown marina district and approximately 10
blocks from the Hotel. We will provide a
complimentary beach party for all of the
attendees.
Omni Corpus Christi Hotel’s current discounted offer on rates for your program expire on January 30,
2011.
ATTRACTIONS
Come to Corpus Christi and see how our great city is perfect for family and
fun! Attractions and activities are in the heart of downtown. Hop a trolley or
a short taxi ride to one of the many nearby choices:
*5 blocks to Harbor Playhouse
*5 blocks to Heritage Park - Tour of Historical Homes
*5 blocks to Corpus Christi Museum of Science and History
*5 blocks to Whataburger Field home of the Corpus Christi Hooks
*6 blocks to Art Museum of South Texas
*1 mile to North Beach and McGee Beach
*1 mile to USS Lexington Aircraft Carrier and Museum
*1 mile to Texas State Aquarium
*1 mile to Art Center of Corpus Christi
*3 miles to Selena Museum
*20 minutes to La Palmera Mall
www.harborplayhouse.com
www.ccparkandrec.com
www.ccmuseum.com
www.cchooks.com
www.stia.org
www.usslexington.com
www.texasstateaquarium.org
www.artcentercc.org
www.q-productions.com
www.lapalmera.com
If this is not enough to do, we also can arrange for your group to enjoy the famous King Ranch (the
largest working ranch in North America), or Padre Island beaches, complete with horseback riding,
giving your attendees and families plenty of things to do.
SUPERIOR SERVICE
Experience the most successful event you've ever had! And...have the distinct honor of knowing that
Meeting Professionals International-TX Hill Country Chapter is treated as "the only group in house!" From
the banquet staff to the Executive Committee, we will extend "white glove service" backed by the Omni
Hotel's successful meeting guarantee, which we call "Omni Hotel's Gavel Service." Upon confirmation,
you will be assigned to a Convention Service Manager who will provide a high level of experience in
planning your programs and activities, which will insure a creative, worry free program for you.
Page 3 of 5
GUEST ROOM AMENITIES
For the ease and comfort of your attendees traveling from near and far, Omni Hotel provides you with the
luxuries of home. In our spacious rooms, you will find the following:
*In-room Coffee Makers
*Step Out Balconies
*Hair Dryers
*Irons and Ironing Boards
*Video Check Out
*WIFI Capabilities
*Swiss Toiletries
*Individual Climate Controls
*Voice Mail Service
*Radio Alarm Clock
*In-Room Movies
These thoughtful amenities will make you feel at home, "away from home."
DOWNTOWN ATTRACTIONS
Feel the pulse of Corpus Christi! The Omni Corpus Christi Hotel is centrally located in the heart of
downtown, just minutes away from all types of music, eateries, and unique shopping.
Whether you're in the mood for fresh seafood, zesty Mexican food, or half-pound burgers, you can find it
in downtown Corpus Christi. The area, which is known for seafood, offers several restaurants that have
their own recipe for success. If seafood is not for you, no fear. At the top of the Omni Corpus Christi
Hotel's Bayfront Tower, enjoy the Republic of Texas Bar and Grill with a breathtaking view of the bay.
Within a few blocks of the Hotel, you can find other specialties ranging from smoked barbecue to spicy
Mexican specialties.
EXERCISE FACILITY
It is often difficult to continue a fitness routine while on the road. The in-house exercise room available 24
hours a day offers you state of the art exercise equipment. If the fitness buff in you prefers a more
cardiovascular routine, enjoy a vigorous round of racquetball or swim in one of our pools. After your
workout, relax in the hot tub, melting away all the day's stress. So after a long day of meetings, the
exercise room is available on your time schedule.
AUDIO VISUAL
Omni Hotels and Resorts has a preferred in-house audio visual department relationship with AVT Event
Technologies. We maintain a well trained and professional on-site staff and expansive inventory of the
most technically advanced equipment and services to support your audio visual, sound, lighting, video,
rigging, power and high speed internet access needs.
BAYVIEW
Look at that view! How many meeting locations have your attendees visited that offer such a memorable
waterfront view? Each room at the Omni Corpus Christi Hotel offers a spectacular view of the Corpus
Christi Bay. Your early birds can step out onto their private balcony and watch the beautiful sunrise or
wind down the evening watching the Marina district light up.
Page 4 of 5
CONVENTION SERVICE MANAGER
Experience the most successful event you have ever had! Upon confirmation, you will be assigned to a
Convention Service Manager who will provide a high level of experience in planning your programs and
activities, which will insure a creative, worry free program for you.
AIRPORT/SHUTTLE/PARKING
Courteous and informative drivers ensure your attendees a pleasant and safe drive to the hotel. Our
complimentary shuttle service is a mere 15 minute drive to and from the Corpus Christi International
Airport. For the rest of your attendees who will be driving in, plenty of covered parking attached to the
hotel is available.
MEETING SPACE
It is evident that quality facilities are important to your group. You will find unparalleled conference
service and excellent meeting facilities at the Omni Corpus Christi Hotel.
Bayfront Tower
More than 25, 000 square feet of newly renovated meeting space includes 11 meeting rooms and
three ballrooms. The largest ballroom can be custom designed for groups up to 1100.
This will ensure maximum flexibility, convenience, and efficiency for meeting specific needs.
DINING AND ENTERTAINMENT
Bayfront Tower
• The Republic of Texas Bar and Grill - Experience the finest in prime beef entrees with our
Certified Premium USDA Choice Beef hand-cut daily. This 4-Diamond multi-level rooftop
restaurant offers a spectacular panoramic view of Corpus Christi complete with a Texas touch.
• Glass Pavilion - Enjoy an open-air setting in this casual surrounding for breakfast, lunch or
dinner. The Glass Pavilion offers a wide variety of delicious delights...
• Topsider Lounge - Relax and unwind with a sumptuous snack or beverage.
Ms. Harbers, we invite your group to experience beautiful Corpus Christi! The Omni Corpus Christi
Hotel wants to serve as your host! If you have any other questions, please let me know.
Sincerely,
Lou
Ms. Lou Garcia
Sales Manager
LMG/jrl
Page 5 of 5
Function Information Agenda
Start
Time
End
Time
Wed,
10/26/11
12:00
PM
7:00 AM
Wed,
10/26/11
12:00
PM
Thu, 10/27/11
Date
Function
Room
Setup
Agr
General Session Set
Up
Setup
Nueces A
Rounds
Crescent
100
7:00 AM
Office
24 Hour Hold
Partnership
Boardroom
Existing
7:00 AM
6:00 AM
Office
Office
Partnership
Boardroom
Existing
Thu, 10/27/11
8:00 AM
7:00 AM
Registration
Registration
Registration Desk
Existing
Thu, 10/27/11
9:00 AM
10:15
AM
General
Session
Nueces A
Rounds
Crescent
100
Thu, 10/27/11
10:15
AM
5:00 PM
Breakout Session
Breakout
Nueces A
Rounds
Crescent
75
Thu, 10/27/11
10:15
AM
5:00 PM
Breakout Session
Breakout
Bayview Room
Classroom 4
per 8
75
Thu, 10/27/11
12:00
PM
1:45 PM
Lunch & Program
Lunch Plated
Corpus A
Rounds of 10
100
Thu, 10/27/11
7:00 PM
11:00
PM
Complimentary Beach
Party
Beach Party
McGee Beach
Reception
Seatin
100
Fri,
10/28/11
7:00 AM
4:00 PM
Office
Office
Partnership
Boardroom
Fri,
10/28/11
8:00 AM
7:00 AM
Registration
Registration
Registration Desk
Existing
Fri,
10/28/11
8:45 AM
11:30
AM
Breakout Session #1
Breakout
Nueces A
Rounds
Crescent
75
Fri,
10/28/11
8:45 AM
11:30
AM
Breakout Session #1
Breakout
Nueces B
Rounds
Crescent
75
Fri,
10/28/11
11:45
AM
1:15 PM
Lunch
Lunch Plated
Corpus A
Rounds of 10
100
Fri,
10/28/11
1:30 PM
3:00 PM
Closing General
session
General
Session
Nueces Ballroom
Rounds
Crescent
100
Description
Wednesday
Thursday
Opening General
Session
Friday
ProposalPath
Page 1 of 4
Courtyard by Marriott Dallas Allen
Texas Hill Country Chapter - TEC
Thursday, December 9, 2010
Ms. Donna Harbors
Director of Education and Meetings
Texas Apartment Association
1011 San Jacinto Blvd
#600
Austin, TX 78701
Thank you for considering the Courtyard by Marriott Dallas-Allen at the John Q. Hammons Center. Our beautiful new
hotel & conference center is excited at the possibility of hosting your event.
The Texas Hill Country Chapter - TEC meeting will be a "Main Focus" of the hotel for the duration of your event. We
are also excited to advise that our meeting space is easily accessible on the first floor of the hotel.
We do have availability for the dates you have requested, and are pleased to present the following:
Room Block
Wednesday, October 26, 2011 – Friday, October 28, 2011
Room
Rate
Oct 26
Oct 27
Oct 28
King
$99.00
90
90
–
Queen Queen
$99.00
43
43
–
Suite
$99.00
7
7
–
Meeting Space / Schedule of Events
Wednesday, October 26, 2011
Time
Function
8:00 AM – 10:00 PM Move-in & Set-up for
General Session
Room
Cottonwood
Ballrooom
Number/Setup
150/Crescent
Rounds of 6
Rental
$100.00
along with
Podium & Riser
8:00 AM – 10:00 PM Registration
Built-in
Registration
Area
Flow
8:00 AM – 10:00 PM Show Office
Event Planner Exisiting Set-up
Office
http://proposalpath.com/document/view/248355?u=becky.brown@jqh.com&p=ab707e98... 12/10/2010
ProposalPath
Page 2 of 4
Thursday, October 27, 2011
Time
Function
Room
Number/Setup
7:00 AM – 11:59 PM
Registration
Built-in
Registration
Area
7:00 AM – 11:59 PM
Show Office
Event Planner Existing Set-up
Office
9:00 AM – 10:15 PM
General Session
Cottonwood
Ballroom
150-200
People/Crescent
Rounds of 6
10:35 AM – 11:50 AM Educational Session #1
Cottonwood
Ballroom
Re-use General
Session Room
10:35 AM – 12:50
AM
Eduational Session #2
Rowlett
Ballroom
75/Classroom
12:10 PM – 1:40 PM
Lunch & Program
Cottonwood
Ballroom
Re-use General
Session
2:00 PM – 3:15 PM
Educational Session #1
Cottonwood
Ballroom
150-200
People/Crescent
Rounds of 6
2:00 PM – 3:15 PM
Rowlett
Ballroom
75/Classroom
3:15 PM – 3:35 PM
Break
Foyer Spaces
Flow
3:35 PM – 5:00 PM
Cottonwood
Ballroom
150-200
People/Crescent
Rounds of 6
3:35 PM – 5:00 PM
Rowlett
Ballroom
75/Classroom
7:00 PM – 9:00 PM
Reception
Watters
Ballroom
150200/Reception
Style
7:00 PM – 9:00 PM
Dinner
Cottownwood 150-200/Dinner
Ballroom
9:00 PM – 11:00 PM
Evening Party
Watters
Ballroom
Rental
Flow
$50.00
$50.00
Flow
Friday, October 28, 2011
Time
8:00 AM – 8:45 AM
Function
Breakfast
Room
Number/Setup
Watters
Ballroom
Flow
Cottonwood
Ballroom
Re-use General
Session Room
Rental
$50.00
ProposalPath
Page 3 of 4
Rowlett
Ballroom
75/Classroom
10:00 AM – 10:15
AM
Foyer Spaces
Flow
Cottonwood
Ballroom
Re-use General
Session Room
Rowlett
Ballroom
75/Classroom
11:45 AM – 1:15 PM
Lunch (Speaker)
Cottonwood
Ballroom
Re-use General
Session Room
1:30 PM – 3:00 PM
Closing General Session
Cottonwood
Ballroom
150200/Crescent
Rounds of 6
Break
$50.00
Concessions / Other Information
The Food & Beverage Minimum for this event is $15,000++ (The Food & Beverage Minimum does not include the
23% service charge or the 8.25% tax)
Discounted Meeting Space rental of $100.00 per day on all space for the duration of the event as long as the
$15,000++ Food & Beverage Minimum is met.
Complimentary use of built-in Registration Desk and Event Planner Office for the duration of the event
Complimentary High Speed Internet Access (in guest rooms and public space)
Two (2) Complimentary One-Bedroom King Suites for the VIP's for the duration of the event
Five (5) Additional Complimentary suite upgrades for VIPs at the Group Rate for the duration of the event
One Complimentary Room per 40 Rooms utilized per night cumulative
Group rates available three days prior and three days after the convention
Room reservation cut off date 14 days prior to the convention
Ten (10) Complimentary Room Amenities for VIPs
Complimentary Parking in Parking Garage
25+ restaurants and over 2 million sq. ft. of shopping and entertainment surrounding the hotel
Full Service Audio Visual Equipment and Services available, please contact David Ojeda, AV Director at 469-342
-3959 for pricing and fees
Hotel will permit the use of outside equipment without charge
Thank you again for your consideration. We look forward to sharing with you our unequaled level of service and
hospitality. If you would like a formal contract or have any questions I would welcome the opportunity to tell you a
little more about the hotel and our event planning services.
210 East Stacy Road
Allen, Texas 75002
Phone: 469-342-3944
ProposalPath
Page 4 of 4
Fax: 214-383-1154
becky.brown@jqh.com
January 4, 2011
Ms. Donna Harbors
1011 San Jacinto Blvd. #600
Austin, TX 78701
The Crowne Plaza Dallas Downtown
RE: Texas Hill Country chapter- TEC
Dear Ms. Harbors,
We are pleased to learn that MPI is considering Dallas and the Crowne Plaza Hotel
Dallas Downtown as the host facility for its Annual TEC next fall.
Crowne Plaza’s Thrive Restaurant
DESCRIPTION:
Whether it’s business, pleasure, or a little of both, the Crowne Plaza Hotel Downtown
Dallas is your premier location. We are in the center of it all! Our newly renovated
property is located within walking distance of a variety of restaurants, retail shops, and
entertainment venues. The advantage of the Crowne Plaza Dallas Downtown being
centrally located in downtown Dallas is that we are a “stone’s throw” away from the JFK
Memorial and the Kennedy Sixth Floor Museum, Victory Park, the American Airlines
Center, the Dallas Arts District featuring the Nasher Sculpture Center and the Dallas
Museum of Art, and the ORIGINAL Neiman Marcus Store. Located in the heart of “Big
D” at the corner of Elm & Griffin, our hotel is conveniently located 3 blocks from the
Dallas Aquarium, 5 blocks from the Dallas Convention Center and only 7 blocks from
the American Airlines Center. Our City’s unique underground tunnel system offers our
guests the convenience of walking to city, government and business offices and provides
numerous shopping and dining options.
Your attendees will rest comfortably at Crowne Plaza Hotel Dallas Downtown. Our hotel
as a Crowne Plaza features a number of appointments your guests will appreciate:
• Comfortable guest rooms, each with complimentary high-speed Internet and voicemail
• Industry-first Sleep Advantage® program, so guests will be well rested and more
productive
• Refreshed bathrooms with new showerheads, linens and amenities
• 24-hour business center
• Well-equipped fitness centers to help guests stay healthy
• Swimming pool for relaxation or exercise
• Concierge service to handle anything guests need, quickly and courteously
Crowne Plaza round Bar
Our 9th floor rooftop swimming pool and oasis is built for relaxation while our fully
equipped on-site fitness center offers a place where your attendees can “pump it up”! We
offer coin operated washers and dryers for your convenience in addition to our same day
valet service. We are here to serve you and your attendees with, not only a great facility,
but also a fantastic staff!
•
Crowne Plaza Standard King Room
You need Service; A dedicated Crowne Meetings Director delivers personal
attention You’ll enjoy working with a dedicated Crowne Meetings Director
throughout your planning process, from first phone call until meeting wrap-up. Our
Crowne Meetings Directors are true professionals who understand what you’re up
against, so no matter what unique requests you have or last-minute changes pop up,
your Crowne Meetings Director will have it all neatly in hand.
•
You need Rewards; we offer Priority Club rewards for each dollar you spend.
•
You need a great location; we are located in the heart of downtown Dallas. Steps
away from the Dallas light rail line Union Station, and minutes away from both the
Dallas Love Field and DFW International airports. You can get ANYWHERE from
here (and vice versa!)
After having reviewed our availability and the event specifications for Lush Cosmetics,
we are happy to let you know that we currently have availability over the following dates
for your program.
PREFERRED RATES AND DATES
Net Guest Room Rates @ $119.00 rate for single/double occupancy
Rates are subject to applicable taxes (15%)
Run of House
10/26/11
15
10/27/11
100
10/28/11
0
Run of House
11/09/11
15
11/10/11
100
11/11/11
0
Net Guest Room Rates @ $99.00 rate for
single/double occupancy
Net Guest Room Rates @ $99.00 rate for
single/double occupancy
Run of House
11/16/11
15
11/17/11
100
11/18/11
0
Hotel will offer 1 comp per 50
Total room Block: 115
Date
Start Time
End Time
10.27
10.27
10.27
9:00 AM
9:00 AM
12:00 PM
5:00 PM
5:00 PM
7:00 PM
Function
Room
Setup
Agr
Meeting
Concurrent
Meals
Dallas AB
Dallas C
Thrive
Crescent
Crescent
Rounds
150
100
150
Square
Footage
3,443
1,606
-
All Meeting
room rental
and set up
fees are
waived by
meeting an
F&B minimum of $10, 000.
Parking:
The attached parking facility is accessible from all guestroom floors and lobby with
guestroom key access security. Parking fees are currently $12.00 per day and include “in
and out” privileges (parking fee will be assessed to your guestroom folio.)
Please note that the Crowne Plaza Hotel Dallas Downtown is not holding meeting space &
room accommodations for program.
We are confident that you will be pleased with the wonderful amenities and services that
the Crowne Plaza Hotel Dallas Downtown has to offer. I will contact you to further discuss
this proposal within the next 2 weeks. Please do not hesitate to contact me prior to that
time should you have any questions or require any additional information. I may be
reached via phone at (214) 379-3570, via fax at 214-748-1179 and via email at
ehutchins@crownedallas.com
Thank you for considering of the Crowne Plaza Dallas Downtown. We look forward to
seeing you here!
Presented by:
Eric J. Hutchins
Sales Manager
Crowne Plaza Dallas Downtown
1015 Elm Street
Dallas, Texas 75202
The Crowne Plaza Fort Worth South welcomes the opportunity to host the
TEC 2011 Texas Education Conference -Keep Texas Meeting
January 4, 2011
Ms. Donna Harbers
TEC
P.O. Box 49135
Austin, TX 78765
512-479-6252
dona@taa.org
FUNCTION DATES: October or November, 2011
GUEST ROOM COMMITMENT:
The Crowne Plaza Fort Worth South is prepared to reserve the following block of rooms for the dates of your
events for any or all of the years listed above:
Day:
Wednesday Thursday Friday
Rooms:
140
140
5
Single/Double: $85
$85
$85
With our daily rate established at $159 this is a great savings to your attendees!
Crowne Plaza Hotel Fort Worth South
100 Alta Mesa East Boulevard ♦ Fort Worth, Texas 76134
Phone: 817-293-3088 ♦ Fax: 817-759-4633
www.crowneplaza.com/fortworthsouth

Client may bring in their own AV at no extra charge or penalty
One Complimentary room night for every 40 consumed
1 Upgrades to Suites at group rate
1 Complimentary Suite for VIP with minimum of 200 room nights consumed
Complimentary Parking
Personalized voice mail, 2 line phones, coffee makers, hair dryers, iron/ironing boards
Complimentary high speed Internet access, 2 Telephones with voice mail and data port
32” HD Flat Screen televisions
Electronic door locks to Interior Corridors
Irons & Ironing boards
Coffee, Tea and Coffee Makers
AM/FM Clock Radios
Oversized Desk with ergonomic chair
Crowne Sleep Advantage Package
Refrigerators and Microwave ovens upon request
Priority Club Meeting Rewards
Onsite sundry shop for snacks and necessities
Sleep Number Beds
Indoor pool, Jacuzzi and 24-hour complementary fitness center
Business Center
Intimate Lobby Bar
Aryana Restaurant and Room Service
Express check-in/check-out
On-site Laundry facilities
Schedule of Events:
Day
Wednesday
Thursday
Time
Event
Set-up
#people
8a-10p
Move-in/Set-up
8a
Registration
Registration n/a
9a-10:15p
General Opening Session TBD
150-200
12:10-1:40p
Lunch and program
Rounds
150-200
2p-5p
2 Break-outs
TBD
75-100ea.
7p-9p
Reception/Dinner
Rounds
150-200
9p-11p
Party w/ Bar
Rounds
150-200
Friday
8a-8:45a
Breakast
Rounds
150-200
8:45a-11:30a 2 Breakouts
TBD
75-100ea.
1:30p-3:30p
Closing General Session
TBD
150-200
MEETING ROOM RENTAL: No meeting room rental with minimum of $9,300 spent in Food and Beverage
DEADLINE: 21days prior to your arrival date the unused portion of your reserved block will be released for sale
to the public. Reservation requests received after the deadline will be accepted on a space and standard
rate availability basis.
All rates are subject to local taxes currently 15%.
TAX EXEMPT STATUS: If group qualifies for tax-exempt status, a copy of the applicable exempt certificate must
be provided along with the signed contracts.
GUARANTEE POLICY: All reservations must be guaranteed with either a major credit card or a one night’s
deposit to hold the room for late arrival. Reservations must be canceled by 6:00 PM day of arrival to avoid the
cancellation fee.
Phone: 817-293-3088 ♦ Fax: 817-759-4633
Upon approval of this Proposal, a Group Sales Contract will be issued by the Crowne Plaza Fort Worth South.
Should you wish to hold space for your group on a definite basis, please contact me at 817-759-4637 or email
me at elizabeth.morrison@fortworthcp.com.
Ms. Harbers, thank you for your interest in the Crowne Plaza Hotel Fort Worth South. Our entire staff looks forward
to the privilege of hosting TEC 2011 Texas Education Conference -Keep Texas Meeting.
Thank you,
Elizabeth Morrison
Assistant Director of Sales & Marketing
100 Alta Mesa East Boulevard
Fort Worth, TX 76134
817-293-3088 – Main
817-759-4637 – Direct
817-759-4633 – Fax
elizabeth.morrison@fortworthcp.com
Phone: 817-293-3088 ♦ Fax: 817-759-4633
1700 Smith Street
Houston, TX 77002
Telephone: 713-739-8800 Fax: 713-739-8806
HOUSTON – DOWNTOWN
January 4, 2011
Lynn Fisher
1011 San Jacinto Boulevard, Suite 600
Austin, TX 78701
Dear Ms. Fisher,
Thank you for the opportunity to submit the following proposal for Texas Apartment Association.
Setting the standard for a great night’s sleep and a very productive, hassle free meeting, the Crowne
Plaza Houston Downtown is THE PLACE TO MEET! Enjoy luxury and convenience in a Downtown
hotel close to restaurants and the Main Street nightlife. Hotel amenities include the following:
•
•
•
•
•
•
•
•
•
Brazos Restaurant & Bar – featuring American Cuisine in a Texas Chic atmosphere. FullAmerican Breakfast Buffet available daily along with daily lunch specials including themed lunch
buffets Tuesday – Thursday.
Complimentary High-Speed Internet Access – available in all guest rooms as well as Wireless
High Speed in all public areas and meeting space.
Tempur-Pedic Mattresses – the Crowne Plaza Houston Downtown is the only hotel that
features Tempur-Pedic mattresses for an exceptional night’s sleep!
Complimentary Shuttle Transportation throughout the Downtown Area – Group and VIP
transportation services can be arranged on site. Airport Transportation provided by Airport
Express is also available.
State-of-the-Art Fitness Center – overlooking our beautiful outdoor pool is available at no
charge to all guests.
Gift Shop
On-Site Thrifty Car Rental
Valet Parking
Complimentary Business Center – featuring high-speed internet access, printing, faxing and
copier
Our Crowne Plaza Brand Promise is a better meetings experience for meeting planners and a better
night’s sleep for meeting attendees and all guests. We recognize the importance of getting a great night’s
sleep when you travel. That is why Crowne Plaza developed our Sleep Advantage Program, with the
help of renowned Sleep Specialist, Dr. Michael Breus, Ph.D. Our program is a holistic approach to a
better night’s sleep. In addition to Comfortable New Beds featuring Tempur-Pedic mattresses, the
program includes the following:
•
•
•
•
•
Plush Bedding and White Down Comforters
Guaranteed Wake-Up Call
Quiet Zone Floors
Sleep Amenities
Sleep CD and Relaxation Tips
LOCATION, LOCATION, LOCATION!!
The Crowne Plaza Houston Downtown is centrally located in the Heart of Houston in the newly
revitalized Downtown area. Close to all major area attractions, the Crowne Plaza Houston Downtown
is the place where your attendees want to be!
•
•
•
•
•
•
•
•
•
George R. Brown Convention Center – less than 1 mile
Minute Maid Park – less than 1 mile
Toyota Center – 6 Blocks
Theatre District – 5 Blocks
Washington Avenue – Houston’s newest hot spot, an eclectic hub of bars, restaurants and
nightlife for Houston’s trend-setters – 10 minutes away via a short taxi ride
Bayou Place Entertainment Complex – 5 Blocks
Metro LightRail – offering direct access to the Museum District, Main Street Night Life, Texas
Medical Center, Reliant Stadium and Reliant Park – 4 Blocks
Numerous Restaurants and Night Life – please ask your Sales or Catering Manager for a
complete listing www.
Hermann Park and Houston Zoo – accessible via Metro LightRail or a short 10 minute drive
away
GROUP ROOM BLOCK
2011
Run of House
Friday
10/28/11
140
Saturday10
/29/11
140
We currently have guestrooms available for the above dates. We have not at this time specified room
type or room assignments. Upon your request for contract, we will protect a tentative room block in our
reservations system at which time you can specify room types and any special room assignments.
ROOM RATES
The Crowne Plaza Houston Downtown is pleased to offer the following rates for your group.
Room
Run of House
Single Rate
109.00
Double Rate
109.00
Triple Rate
109.00
Quad Rate
109.00
Rooms are net non-commissionable and exclusive of tax, currently at 17%.
MEETING SUCCESS PROGRAM
The Crowne Plaza Houston Downtown understands everything that goes into planning and hosting a
meeting. That’s why in addition to the Sleep Advantage Program we’ve developed the Meeting
Success Program to partner with you for a successful meeting! Meeting Planners have access to services
geared specifically to their needs including:
•
•
•
•
2-Hour Response Guarantee – when you contact us, we’ll return your initial inquiry within 2
hours, guaranteed, and provide a proposal by the next business day.
Crowne Meetings Director – your one point of contact who will provide you with expert help
from the time you start planning to the time you leave.
Daily Meeting Debrief – we will provide a complete itemization of all accounting for that day’s
expenditures to help you manage your budget.
48 Hour Billing – Your will receive the bill for your meeting no later than 2 days after your
meeting ends.
Not to mention that meeting attendees can receive Priority Club Points or miles based on qualifying rates.
PRIORITY CLUB MEETING REWARDS BY CROWNE PLAZA
Priority Club Meeting Rewards by Crowne Plaza
Meeting Planner can earn Priority Club Rewards points for planning Qualified Meetings at Crowne Plaza
Hotels and Resorts within the U.S., Canada, and Mexico, unless prohibited by his/her employer, by
becoming a member of the Priority Club Meeting Rewards program.
To earn points, Meeting Planner must provide his/her Priority Club Meeting Rewards membership
number in the blank below prior to signing this Agreement. Priority Club points will not be retroactively
credited for previously booked and/or held meetings. If Meeting Planner is already a Priority Club
Rewards member, his/her Priority Club membership number will not change, but separate enrollment into
the Priority Club Meeting Rewards program is required by enrolling online at
crowneplaza.com/meetingrewards.
*Qualified Meeting: A Meeting of ten or more paid guest rooms on at least one night of the event
and must include qualified catered/banqueting events, booked and held at Crowne Plaza Hotels
and Resorts within the U.S., Canada, and Mexico.
*Earning Schedule: Planner will earn three (3) Priority Club points for every $1USD spent on
negotiated group guest room rates for Qualified Meetings and other Qualified Meeting Charges,
exclusive of associated taxes, gratuities, service fees, and set-up fees, any outside vender/supplier
charges, and any attendee incidentals or other expenses.
*Qualified Meeting Charges: Attendee negotiated guest room rates within the guest room block,
meeting food & beverages, and meeting room rental.
Priority Club points will be credited to Meeting Planner’s member account 6-8 weeks after the qualifying
meeting has been held and paid for in accordance with this Agreement. Planner does not need to attend
the meeting or event to take advantage of the Priority Club Meeting Rewards program.
CROWNE PLAZA MEETING OPTIONS
Choose from one of three different meeting options when conducting a qualified meeting booked
by June 30th 2011 and consumed between January 1, 2011 and December 30th.
The three meeting options include:
•
•
•
25,000 Bonus Priority Club Meeting Rewards Points
The meeting planner must include PCMR member number in the contract before the contract is
completed to qualify for this option.
Food & Beverage (AM/PM) Break Credit
A credit towards an AM or PM food & beverage break consists of a maximum
$10 value per room actualized on peak night (inclusive of tax and gratuity).
One Complimentary Room per 25 actualized
One complimentary room per every 25 actualized, up to a maximum of 10
complimentary rooms.
Meeting Planner must be a PCMR member and provide their PCMR membership number on the sales
contract at the time of booking.
SAFETY & SECURITY
•
Evacuation Plan available for presentation and staff member trained to present information to
your group prior to start of your event
•
•
•
•
•
•
24 Hour Security on Property
Meeting room doors can be re-keyed for an additional charge
Guestrooms have automatic door lock systems
Valet only parking – private garage
Newly installed surveillance cameras throughout property
Hotel has been approved by Fire & Safety Specialists, Inc.
MEETING FACILITIES
Featuring Wireless and Hard Wired High Speed Internet Access
With 11,000 square feet of meeting and banquet space, the Crowne Plaza Houston Downtown can
accommodate meetings from 10 – 300 people. We offer on-site Audio-Visual Services, Wireless High
Speed Internet Access and a dedicated Crowne Meetings Director – your one point of contact to ensure a
successful meeting. Our experienced Sales and Catering team can customize menus to any taste or
budget.
The following meeting space is available for the dates in this proposal. This space is not
currently being held for your group. Upon your request we would be pleased to hold it for you
on a tentative basis.
Date
10/26/2011
10/26/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/28/2011
10/28/2011
10/28/2011
10/28/2011
10/28/2011
10/28/2011
Start Time
24 hold
24 hold
8:00 AM
8:00 AM
8:00 AM
10:15 AM
10:15 AM
12:15 PM
2:00 PM
2:00 PM
7:00 PM
8:00 AM
8:00 AM
8:45 AM
8:45 AM
11:45 AM
1:30 PM
End Time
24 hold
24 hold
11:59PM
11:59PM
10:15 AM
11:45 AM
11:45 AM
1:45 PM
5:00 PM
5:00 PM
11:00 PM
3:00 PM
3:00 PM
11:30 AM
11:30 AM
1:15 PM
3:00 PM
Function
Show Office
Storage
Show Office
Storage
General Session
Breakout
Breakout
Lunch
Breakout
Breakout
Reception/Dinner
Show Office
Storage
Breakout
Breakout
Lunch
General Session
Setup
Show Office
Storage
Show Office
Storage
Crescent Rounds of (6)
Rounds of 10
Rounds of 10
Show Office
Storage
Rounds of 10
Agr
200
100
100
200
100
100
200
100
100
200
200
The above banquet Food & Beverage outlined in your function arrangements is subject to
minimum revenue of $15,000.00 plus 22% service charge and 8.25% sales tax.
Meeting Room Rental for the above space is normally $2,500 per day, plus applicable taxes.
However, based upon your group’s fulfillment of the above guest room block, Hotel will offer the
above meeting space ON A COMPLIMENTARY BASIS. Should your group not fulfill the guest
room block as outlined above, the following meeting room rental shall apply.
90 – 100% of Guest Room Block
29% AND LESS of Guest Room Block
Complimentary
$1,500.00
$2,000.00
$2,500.00
Renegotiate Terms
I believe with all the Crowne Plaza Houston Downtown has to offer you and your
attendees, you will agree that the Crowne Plaza Houston Downtown is THE PLACE TO
MEET! Please feel free to call me to answer any questions you may have and to
schedule a personal tour of the property. Pricing and concessions offered through this
proposal are valid until January 7, 2011. After this date, if you have not requested the
above guest rooms and/or function space on a definite basis, all tentative guest rooms
and/or function space will be automatically released and all pricing is subject to renegotiation based upon hotel’s availabilty at the time of your request.
In the event we have a request for the dates you have chosen from another organization
prior to the deadline date above, we will contact you for a definite decision.
Thank you for your interest in the Crowne Plaza Houston Downtown, I look forward to earning
your business!
At your service,
Chantelle Marquis
Sales Manager
January 4, 2011
Ms. Donna Harbers
MPI Texas Hill Country Chapter
1011 San Jacinto Boulevard Ste 600
Austin, TX 78701-1951
Work, Stay, Play, the Addison Way!
Dear Ms. Harbers:
Thank you for the opportunity to host the MPI Texas Hill Country Chapter Texas Education Conference at the
Dallas-Addison Marriott Quorum by the Galleria. We are certain that we can exceed your expectations and make your
event successful and memorable. We are happy to offer you availability for the MPI Texas Hill Country Chapter
Texas Education Conference over your preferred dates:
October 26, 2011 through October 28, 2011
Our hotel offers your guests award winning service that only the Marriott can offer. Don’t just come to Addison for
your event, stay for the one of a kind Addison Experience, here’s how…
Work…
With over 19,000 square feet of meeting space, all your attendees will have rooms to stretch out. Our grand ballroom is
9500 square feet with 17 foot ceilings. All meeting space can be broken down into 19 separate rooms for several
simultaneous breakout sessions. For those who always need to stay connected, there is wireless internet available
throughout all meeting spaces and lobby. With a seasoned banquet captain and staff available anytime throughout your
event, all you need to worry about is enjoying the experience.
Stay…
From the moment you walk into our bright and open lobby until the moment you lay your head on our plush feather
pillows, you will feel at home. Our friendly staff can accommodate any need to make you feel welcome. In the
morning or for an evening pick-me-up, stop by our gift shop for a gourmet pastry and a fresh brewed Starbucks coffee.
We want you to come back and see us, because we think of you as family and we strive to make our hotel your home
away from home.
Play…
Donna, here in Addison, the list of entertainment is endless. Less than a five minute walk up the road, you can have a
laugh with some of the funniest comedians’ in town. How about an award winning play at the signature Water Tower
Theatre? With over 170 restaurants within a 4 mile radius and the luxurious Galleria Mall just minutes away, you will
experience something new every time you visit Addison. Whatever your preference, you will never be bored here, we
guarantee it.
Most Sincerely,
James Gossett
Sales Manager
(972) 404-5099
James.Gossett@marriott.com
1
Especially Prepared for
MPI Texas Hill Country Chapter Texas Education Conference
Based on the agenda that you provided, the Dallas/Addison Marriott Quorum by the Galleria is thrilled to offer the
following proposed rates and availability:
GUEST ROOM BLOCK
Date
Day Standard
Total Rooms
10/26/2011
Wed
140
140
10/27/2011
Thu
140
140
GUEST ROOM RATES
Start Date End Date
Room
Type
10/26/2011 10/28/2011 Standard
Corporate
Rate
MPI Group Rate
Single/Double
$199.00
$125.00
Rates quoted do not include applicable taxes in effect at the time of check-in
Currently 13% in the Town of Addison, as compared to 15% in the City of Dallas
Room rates are non-commissionable.
•
•
•
•
•
•
•
GUEST ROOM/HOTEL HIGHLIGHTS AND AMENTITIES
547 guest rooms specifically designed for the business traveler
Upgraded plush beds with fluffy down comforters and feather pillows
Weekday delivery of the USA Today and Wall Street Journal
Room Service – Served daily from 6:00 am – midnight.
Gift Shop – We Proudly Brew Starbucks Coffee
Safe Deposit Boxes
ATM
2
Date
10/26/2011
10/26/2011
10/26/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/27/2011
10/28/2011
10/28/2011
10/28/2011
10/28/2011
10/28/2011
10/28/2011
10/28/2011
10/28/2011
10/28/2011
Day
Wed
Wed
Wed
Thu
Thu
Thu
Thu
Thu
Thu
Thu
Thu
Thu
Thu
Thu
Thu
Thu
Thu
Fri
Fri
Fri
Fri
Fri
Fri
Fri
Fri
Fri
Start Time
8:00:00 AM
8:00:00 AM
8:00:00 AM
6:00:00 AM
6:00:00 AM
8:00:00 AM
9:00:00 AM
10:35:00 AM
10:35:00 AM
12:10:00 PM
2:00:00 PM
2:00:00 PM
3:15:00 PM
3:35:00 PM
3:35:00 PM
7:00:00 PM
9:00:00 PM
6:00:00 AM
6:00:00 AM
8:00:00 AM
8:45:00 AM
8:45:00 AM
10:15:00 AM
10:15:00 AM
11:45:00 AM
1:30:00 PM
FUNCTION INFORMATION / EVENT AGENDA
End Time
Function Type
Setup
# People Rental Meeting Rooms
10:00:00 PM
Office
Conference
2
Waive
Water Tower
10:00:00 PM
Storage
Storage
2
Waive
Addison
10:00:00 PM
Set Up
Crescent Rounds
150
Waive
Salons A-E
11:00:00 PM
Office
Conference
2
Waive
Water Tower
11:00:00 PM
Storage
Storage
2
Waive
Addison
7:00:00 PM
Registration
Registration
3
Waive Registration Desk
10:15:00 PM Opening Session Crescent Rounds
150
Waive
Salons A-E
11:50:00 PM
General Session Crescent Rounds
150
Waive
Salons A-E
11:50:00 PM
Breakout
Crescent Rounds
75
Waive
Salon F
1:40:00 PM
Lunch
Rounds of 10
150
Waive
Salons G-J
3:15:00 PM
75
Waive
Salons A-E
3:15:00 PM
Breakout
Crescent Rounds
75
Waive
Salon F
3:35:00 PM
Break
Special
150
Waive
Foyer
5:00:00 PM
150
Waive
Salons A-E
5:00:00 PM
Breakout
Crescent Rounds
75
Waive
Salon F
9:00:00 PM Reception Dinner
Rounds of 10
150
Waive
Salons G-J
11:00:00 PM
Reception
Rounds of 10
150
Waive
Salon G
3:00:00 PM
Office
Conference
2
Waive
Water Tower
3:00:00 PM
Storage
Storage
2
Waive
Addison
8:45:00 AM
Breakfast
Rounds of 10
150
Waive
Salons G-J
10:00:00 AM
150
Waive
Salons A-E
10:00:00 AM
Breakout
Crescent Rounds
75
Waive
Salon F
11:30:00 AM
150
Waive
Salons A-E
11:30:00 AM
Breakout
Crescent Rounds
75
Waive
Salon F
1:15:00 PM
Lunch
Rounds of 10
150
Waive
Salons G-J
3:00:00 PM
Closing Session Crescent Rounds
150
Waive
Salons A-E
2010 CURRENT CATERING MINIMUMS
Continental Breakfast:
$22.00 per person
Breakfast:
$24.00 per person
Breakfast Buffet:
$30.00 per person
Beverage Break:
$14.00 per person
Lunch:
$26.00 per person
Lunch Buffet:
$35.00 per person
Afternoon Break:
$16.00 per person
Dinner:
$45.00 per person
Dinner Buffet:
$65.00 per person
Reception:
$35.00 per person
These quotations do not include any applicable tax (currently at 8.25%), and a taxable service charge of 24%.
All food and beverage served in the Hotel must be purchased from the Hotel.
3
•
•
•
•
•
•
•
CONCESSIONS
One (1) complimentary room night for every 40 revenue-generating room nights on a cumulative basis
Group Rate available 2 days pre and post meeting dates, based upon availability
35% Allowable Attrition
Complimentary Function Space based on a $15,000.00 Food and Beverage Minimum
Hotel will permit use of outside Audio Visual Equipment without charge
50% Discount on Garage Parking Fees.
Double Marriott Rewards Points, up to 1000,000 points
HOTEL RELOCATION PROCEDURE
If Hotel is unable to provide a guest room to an Event attendee holding a confirmed reservation, Hotel will provide for
each attendee for the nights the attendee is not accommodated:
a)
Arrangements for accommodations at a comparable nearby Hotel and payment for that night’s accommodations
b)
Free transportation for attendee to and from Hotel
c)
Priority reservations for the first available room at Hotel the next night
d)
One long distance phone call of reasonable length to notify of change of location
AIRPORT ACCESSIBILITY
DFW International Airport has been named the “Best Airport in the Americas” for customer
service, an honor bestowed by the Airports Council International (ACI) today in Dubai. DFW
also placed second for airports with more than 40-million annual passengers and fifth overall
in the world, based on the results of ACI’s 2006 Air Service Quality program survey of more
than 200,000 passengers worldwide throughout the year.
Dallas/Fort Worth International Airport is 15-20 minutes from the hotel by airport shuttle ($38.00 approx roundtrip)
or taxi ($50.00 approx each way)
¾ www.dfwairport.com
Dallas Love Field Airport is approximately 10-15 minutes from the hotel and is accessible by airport shuttle or taxi.
Major Airline Carrier: Southwest Airlines
¾ www.dallas-lovefield.com
Addison Airport is approximately 5 minutes from the hotel by airport shuttle or taxi
¾ www.addisonairport.com
PARKING AND TRANSPORTATION
Attached Garage (Self Parking)
0 – 2 Hours is Complimentary (No charge)
2 – 6 Hours is $8.00 *
6 – 24 Hours is $12.00 *
Overnight Guests is $12.00 * per night (with in/out privileges – requires a room key)
Front of the Hotel Parking Spots (Valet Parking Only)
Daily Valet Parking $12.00*
Valet parking $17.00 per car, per night*
* Parking prices and taxes are subject to change
STAY CONNECTED
Your guests can stay connected with the flexibility and conveniences of their office without worrying about costs.
• Wired for Business – a package of services for one price. You can navigate the web up to 50 times faster than dialup and simultaneously dial and receive both local and long distance calls while working online for just $12.95 (plus
applicable taxes) per day.
• Wireless Internet Access – now available throughout our guest rooms, meeting space and all public areas
• Self Service Business Center – located adjacent to the Grand Ballroom, easily accessible for meeting attendees.
4
SPECIAL CONSIDERATIONS
Let a Free Custom Event Web Page help you pull off a great event! We will load the
content you want to present to your attendees including schedules, agendas, other event
information, photos, logos, or links to other web sites. Best of all, we'll make it simple for
your attendees to book online the specially negotiated rate for your event. You won't believe
how helpful your site can be!
Earning points for your meeting has never been easier. For every meeting you book at a participating Marriott,
you'll receive 3 points for every US dollar spent-up to 50,000 Marriott Rewards points per event. Or you can
choose to earn one frequent flyer mile for every US dollar spent-up to 15,000 miles per event.
Visit www.marriottrewardingevents.com or www.marriottrewards.com to find out more about this fantastic program!
STAY FIT
Your guests can maintain their current fitness schedule away from home without leaving the hotel. Exercise options
include:
• Sports Recreation Area - located atop our attached parking garage
• Indoor pool, outdoor pool, Jacuzzi, and dry sauna
• Complimentary newly renovated fitness center featuring five treadmills, two elliptical machines, three recumbent
bicycles, all with personal CardioTheatres®. Brand new weight machines and free weights, along with 32” flat
panel televisions! Complimentary head phones provided for your convenience.
GREEN MEETINGS
Some of the ways the Dallas Marriott Quorum will be making meetings green include offering:
• ENERGY STAR® certified property
• Purified Water Stations in foyer areas
• Florescent lighting throughout meeting areas
• Uses only post-consumer paper
• On-Line Event Menus
• Paperless billing
5
Importance: High
To: Ms. Donna Harbors
Director of Education & Meetings
From: Ms. Jacque Mazoch, CMP,CHSP
Group Sales Manager
Embassy Suites Outdoor World / DFW North ,Grapevine TX
Ms. Harbors ~
Thank you for taking time to include our Four Diamond Embassy Suites Outdoor World Hotel in your RFP as a
potential host of next year’s conference.
Please see below a quick quote which will assist you and your colleagues hopefully in making a quick decision on
this event.
In the meantime, I would like to extend my 19 years of hotel & event planning services to be available for
questions or comments as well on any of the proposal, below. Please note, I’ve added in some attractive
concessions for your review and please feel free to share your feedback with me in regards to these
items or again, any part of this proposal
…………Jacque ☺
__________________________________________________________________________________________
_______________________________________________
Subject: Proposal from Embassy Suites Outdoor World / DFW North , Grapevine, TX
Thanks for your interest in hosting your upcoming meeting/ conference at the 4 Diamond Embassy
Suites Outdoor World Hotel..
We recognize that you have a choice when it comes to selecting a host hotel, and we are committed to
providing our guests with an outstanding hospitality experience and the ability to work with a team of
hospitality experts, like myself, with over 18 years of hotel and event planning experience which you
have come to expect and deserve.
Therefore, it’s my pleasure to present you with the following proposal of services along with some
highlights and values about the hotel…
Upscale, All-suite Property featuring 329 suites with more comforts than you find at home:
• Private bedroom and separate living room with sleeper sofas and spacious work areas
• Microwave, Refrigerator, Wet bar and Coffeemakers with Complimentary Coffee
• Two remote control televisions with cable, pay per view movies
• Dual line telephones with Voice Mail, Dataport, and High Speed Internet access
• Full size ironing board with irons and hair dryers in every suite
• 24 hour Room Service
• A complimentary full cooked to order breakfast buffet every morning served in our
Atrium from 6:00 am – 9:00 am Monday – Friday and 7:00 am – 10:30 am Saturday –
Sunday
• A COMPLIMENTARY Manager’s Reception each evening from 5:30 p.m. – 7:30 p.m.
We have heard it for years: Location, location, location
o Two (2) miles North of DFW International Airport at Highway 121 and Bass Pro Drive
o Connected to the Bass Pro Shop and Big Bucks Steakhouse and Microbrewery
o Walking Distance to Grapevine Mills Mall
o
o
One (1) mile from Lake Grapevine
One (1) mile from Cowboys Golf Course
The “Extras” are “Standards” at Embassy Suites – Outdoor World:
• COMPLIMENTARY Self Parking
• COMPLIMENTARY USA Today delivered to your suite each morning
• COMPLIMENTARY Fitness Center, Indoor Pool with Sundeck, Sauna and Whirlpool
• COMPLIMENTARY Airport Transportation
• Sportsman’s Club Bar and Grille featuring Big Screen Satellite Displays, and Individual
Table Audio Controls
Now, Let’s Talk Value of Embassy Suites --Outdoor World:
Remember, our guestroom rate includes $100+ in value adds:
• DFW Airport shuttle service ($58 minimum round trip VALUE)
• Hot breakfast buffet daily ($25++ per day, minimum VALUE)
• Manager's Cocktail Reception for 2 hours featuring beer, wine, cocktails and light snacks ($20++
minimum per day VALUE)
• ALL SUITES ($30-$80 per day at most hotels to get an upgrade to a suite)
• Fitness Club ($10 per day average VALUE).
• MOST IMPORTANT: What value can you put on time? We have super easy access to DFW
airport. 10-15 minutes from the gate to check-in at the front desk....
The Embassy Suites – Outdoor World is pleased to offer you a group Group NET rate of: $164.00 per
suite, per night ( Single /Double ) plus 12% of occupancy tax for dates requested of October 26-28 ,
2011 / 140 Suites Per Night
Remember~ The rate also includes these value added Standard Embassy Suites Signature Amenities :
(See Full List Above)
• A complimentary full cooked to order breakfast buffet every morning served in our
Atrium from 6:00 am – 9:00 am Monday – Friday and 7:00 am – 10:30 am Saturday –
Sunday
• A COMPLIMENTARY Manager’s Reception/ Open Bar Cocktails each evening from
5:30 p.m. – 7:30 p.m.
I would also like to include some special incentives/ concessions that I hope will help you choose our hotel over
any other:
** 8 VIP Executive Corner Suites w/ Balcony -King Upgrades
** 8 Welcome Amenities for the VIP ROOMS / Starbucks Coffee on all coffee break services/
** 8 VIP Valet Parking Allowances (Self Parking is Complimentary for all guests)
** Starbucks Coffee / Upgrade on All Coffee Breaks
** A/V Discount of 15 % off Published Rates
** F & B Discount 10 % off Menus
** 1/40 Comps
In order to waive necessary meeting room rental fees, I would need you to purchase the All Day Atrium CMP
for all estimated attendees at the discounted rate of $ 82.00 ++ or you will need to achieve a minimum F &
B consumption amount of $ 15,000 for the total days of meeting space utilization, based on the outline of
space which you have given me. Also, our Evening Manager’s Reception with 2 hours of Open Bar
Cocktails will save your organization money with their proposed Reception and we can help you decide
how to best utilize this hotel amenity to your group’s benefit.
All Day Atrium CMP Includes : See attachment: Light Continental Breakfast w/ Fresh Fruit , All beverages
listed are continuous throughout the day , Mid-Morning Snack / Beverage Break , Mid-Afternoon Snack /
Beverage Break / Lunch in the Hotel Center Atrium with reserved tables which seats over 300 and a basic
AV Support Package and Meeting Room Space
I’ll be in touch very soon to discuss your views and comments on the above.
Yours in Hospitality !
Jacque Mazoch, CMP, CHSP
Sales Manager
Embassy Suites Outdoor World
2401 Bass Pro Dr
Grapevine, TX 76051
P: 972-724-5111
F: 972-724-2670
e-mail: jacque.mazoch@jqh.com
www.outdoorworld.embassysuites.com
http://www.embassysuitesdfwnorth.com
December 16, 2010
Ms. Donna Harbors
1011 San Jacinto Blvd #600
Austin, TX 78701
512.479.6252
donna@taa.org
Re: MPI Texas Hill Country Chapter – TEC, November 2011
Dear Ms. Harbors
Thank you for your interest in The Fairmont Dallas, we would be delighted to host the MPI Texas
Hill Country Chapter. The Fairmont Dallas will provide a world class meeting experience for
you.
In Texas we do things in a big way and The Fairmont Dallas is no exception. The Fairmont
Dallas sets the standard for style and elegance in this modern city of soaring skyscrapers. With
our ideal location in the heart of the Downtown Dallas Arts District, fine dining, shopping, arts
and entertainment are right outside our doorstep.
A Few things to share about our AAA 4 Diamond Hotel…
The twin towers perch on a two-story base with a long, regal lobby with marble floors. The
Pyramid lobby bar has modern, contemporary furniture and expansive, polished décor. The
award-winning fine-dining venue features an impeccable staff serving imaginative ModernAmerican fare.
1st Option November 9, 2011 to November 11, 2011
Room Type
Single/Double Rate
Fairmont
Total
$119.00
Wednesday
11/09
140
140
Thursday
11/10
140
140
Friday
11/11
c/o
c/o
Program Total: 280
All room rates are based on single or double occupancy and currently subject to a 15% County
and State Room Tax.
These rates are subject to change and are valid for fourteen (14) days from the date of this
proposal. Group rates are based on a minimum of 10 rooms on your peak night.
Meeting & Function Space:
Based on your current guest room commitment, food and beverage functions, and meeting room
requirements, The Fairmont Dallas is pleased to make the following suggestions. Please let us
know if you require space held.
Rooms
Square
Footage
Height
Would Be Great For
Lobby Level
Venetian Room
Banquet Level
4,402
16
Meals
Gold Room
4,558
14
Parisian Room
Crown Room
2,152
345
14
14
Suggested
Set
General Session/
Educational Session
Educational Session
Office/Storage
Published
Meeting
Room Rental
$7,000.00
$7,000.00
$3,500.00
$200.00
Total meeting room rental for your event is $ 17,700.00 based on the published meeting room
rental listed above. We would be pleased to waive this based upon 80% pickup of your suggested
guest room block.
Concessions:
• Complimentary meeting room rental based on 80% guestroom pick up
• 1 per 40 complimentary on a cumulative basis
• Four (4) one bedroom suite upgrades at the group rate of $119.00
• Permitted to bring in outside AV equipment without charge
• Discounted parking at a group rate of $21.00
• Fairmont Hotel would be pleased to host the Opening Luncheon on November 10,
2011
• All banquet meals in outline are $165.00 inclusive per person
• Complimentary internet in guestrooms for Fairmont President’s Club members; guest
may enroll prior to arrival at www.fairmont.com/fpc
• Complimentary health club access
Food and Beverage:
Select from imaginative menus to create nourishing breakfasts, energizing beverage breaks,
appetizing luncheons, delectable dinners and impressive banquets. Our in-house Catering Team
helps planners decide on the ultimate menu to suit budget, food preferences and dietary
requirements. For budgeting purposes, please find below estimated pricing for banquet functions.
It would be our pleasure to guarantee pricing 6 months prior to your group’s arrival.
Breakfast
Breaks
Lunch
Dinner
Reception (food)
$24.00-$32.00
$10.00-$16.00
$27.00-$42.00
$60.00-$85.00
$32.00-$80.00
The following are banquet price estimates for budgeting purposes only. These are not confirmed
menu prices.
We are happy to customize menus to fit the specific needs of your group.
All prices are subject to a 22% Service Charge and 8.25% Sales Tax
Transportation:
The Fairmont Dallas is conveniently located 22 miles from DFW airport, and 8 miles from Dallas
Love Field. From the airport, or around town, Smith Limousine provides exceptional service, an
advanced computerized reservations system, a fleet of late model sedans, limousines, vans, and
luxurious mini buses, conveniently equipped with cellular phones and 2-way radios.
For service, call Alex Leyton- 214-951-0600 or email: alex@smithlimo.com
DFW One-Way estimated costs:
SuperShuttle
$18.00
Taxi
$48.00
Sedan
$72.00
Love Field One-Way estimated costs:
SuperShuttle
$18.00
Taxi
$22.00
Sedan
$72.00
Valet Parking A $ 22.00 per night, per car charge applies. Guests are permitted unlimited in &
out privileges.
Guest Room Internet Access
Service is offered for $13.95 for a 24-hour time period (includes in room and wireless access).
Prices are subject to change.
Are you a Fairmont President’s Club member yet? Signing up is no cost to you, yet the benefits are
world of savings. Please ask me for an application form for you and your delegates.
The entire team at The Fairmont Dallas looks forward to welcoming your participants to our hotel
and creating memorable experiences for your guests. We thank you for this opportunity and I
will be contacting you shortly regarding this proposal.
Kind Regards,
Janna Newman
Senior Sales Manager
The Fairmont Dallas
214.720.5276
janna.newman@fairmont.com
Nestled
On Five
Beautiful
Acres On
Barons
Creek
Hill
Country
Ambience
At Its
Finest
Just Steps From Downtown Main Street
GROUP PROPOSAL
FOR
TEC
Today’s Date: Monday, December 6, 2010
1|Page
Tuesday, January 04, 2011
TEC
Thank you for your interest in the Fredericksburg Inn & Suites! We would like to take this
opportunity and say thank you for allowing our hotel the opportunity to host your group.
The Fredericksburg Inn & Suites is nestled on five beautiful acres boarding scenic Barons
Creek. Our property is located just steps from historic downtown Main Street making it the
ideal location for shopping, dining and entertainment. While staying with us, your guest will
benefit from the best location in town, close to all the action and yet so serene and
peaceful.
Our 93 guestrooms and 10 fully equipped suites feature all the amenities of home while on
the road. Guests enjoy deluxe accommodations including complimentary high speed
internet access, microwave, mini-fridge, in room coffeemaker, iron & ironing board and an
expanded cable TV selection.
Each morning guests wake to a complimentary hot
breakfast buffet including everything from delicious
kolochies and a variety of hot and cold cereals and fresh
fruit. Breakfast is served each morning in our original
German home … a recorded Texas Historic Landmark
built in 1848.
Don’t forget to tell your group to pack a swimming suit!
The Fredericksburg Inn & Suites features two resortstyle swimming pools, outdoor covered cabana with
fireplace & television, and in-ground hot tub!
Property Features & Amenities
Five landscaped acres on Barons Creek
High Speed Wireless Internet Access
Free deluxe Continental Breakfast
Microwave and mini-fridge in every guest room
2|Page
Easy walking distance to Main Street
Outdoor stone gazebo w/ fireplace
Two resort style pools
Free local and 1-800 telephone calls
GROUP ROOMS PROPOSAL
TEC
This contract applies to the following block of rooms:
Sunday
Monday
Tuesday
King
Traditional Queen/Queen
Total Rooms Per Night
Wednesday
Thursday
100
100
Friday
TOTAL ROOM NIGHT COMMITMENT: 200
We are pleased to confirm the following special net, non commissionable meeting/convention rates:
Wed-Thur $69 Traditional Guest Room
Oct 19-20/Nov 2-3/Nov 9-10
1 COMP PER 30 ROOMS
Room Rates are quoted exclusive of applicable state and local taxes, currently 13%
Cut-Off Date:
Reservations requests received after 5:00pm local time at the Hotel on the cut-off date will be accepted on a space and rate availability
basis.
Reservations: Individuals responsible for contacting the hotel directly for reservations.
Individuals must secure reservation with a major credit card at time of booking. Individual must book direct with the property. Group
rate will not be honored for on line reservations.
Payment: Individual pay with Credit Card or Cash.
Notes: Rooms will be a mixture of first and second floor rooms along with courtyard side and exterior side. Please note that second
floor rooms are accessible by stairs only. Check-in time is after 3PM and check-out time is 11AM.
Your reservation is considered tentative until this signed contract is received. Signed contract must be received by hotel before 3/1/11,
or all tentative space being held will be released. Between now and the mentioned return date, should another organization request the
dates and be in a position to confirm immediately, the organization will have three (3) business days to confirm on a definite basis.
The performance of this Agreement by either party is subject to acts of God, government authority, disaster or other emergencies, any
of which make it illegal or impossible to provide the facilities and/or services for your meeting. It is provided that this agreement may
be terminated for any one or more of such reasons by written notice from one party to the other without liability.
I HAVE READ THE ABOVE CONTRACT AND AGREE TO ALL TERMS AND CONDITIONS
_______________________________________________
Group Representative
_______________________________________________
Hotel Representative – Donna Herrera, Director of Sales
____________________
Today’s Date
____________________
Today’s Date
3|Page
Saturday
Nestled
On Five
Beautiful
Acres On
Barons
Creek
Hill
Country
Ambience
At Its
Finest
Just Steps From Downtown Main Street
GROUP PROPOSAL
FOR
TEC
Today’s Date: Monday, December 2, 2010
1|Page
MEETING FACILITY PROPOSAL
TEC
DATE:
Wed-Thur 11/9-10
ROOM:
BCCC & CYPRESS ROOM
RATE:
COMP
HOURS:
8AM-11PM
SET-UP:
TBD
# PEOPLE:
TBD
*Hotel reserves the right to assign alternate meeting space at the discretion of the Director of Sales & Marketing.
*If renting the Cypress Room and/or BBQ Grill, please be advised gate to the pool is locked from 11pm until 10am. You will
have to enter the Cypress Room from the north side while pool is closed. No Glass In Pool Area.
Audio / Visual / Misc Needs
PA System
Flip Charts
LCD Projector
Price
Requested
COMP
COMP
COMP
No
No
No
Price
Requested
Payment:
Payment of all expected meeting charges due at the time of contract signing. Meeting Space is not considered definite until the
Accounting Office has received meeting room payment. Hotel will not unlock meeting space until final payment is received.
Cancellation Policy: Pre-payment is fully refundable with 45 or more days notice of cancellation, 50% refundable with 30-44 days
notice of cancellation and totally non-refundable with 29 or less days notice of cancellation.
Catering
Fredericksburg Inn & Suites features on “open” catering policy. Catering must be provided by approved Hotel Catering Vendors only.
Please contact the Sales Department for current list of vendors. Group is authorized to provide “ready to serve” food to include
beverages, break snacks, etc. The meeting room kitchen is for serving only; food preparation is not allowed.
Alcohol
Alcohol is permitted within the hotel meeting space. Beverage service is to be set-up so there is no damage to flooring and carpet.
Coolers are not allowed on the carpeted areas. Kegs, coolers and frozen beverage machines must be kept outside the meeting room. If
alcohol is consumed, group accepts responsibility for adhering to TABC laws and ensuring there is no underage drinking.
Event Set-up:
It is the responsibility of the Group Planner to verify with the Director of Sales the set-up of the meeting facility one month prior to
event. Group agrees that nothing will be attached to the walls by any means. Nothing is to be hung from the ceiling except by hotel
staff, with the pre-approval of the Director of Sales & Marketing. Dance floor / Risers may only be used with Hotel Approval from
approved vendors. The hotel will do clean-ups, however, the guest is responsible for trash removal. No trash is to be left in meeting
room over night or after the function. Any last minute changes to room setup and equipment needs, may not be possible and if
possible, will be charged $50 per hour for labor, one hour minimum. Hotel does not supply table linen . Please contact caterer or
rental company for linen needs.
Your reservation is considered tentative until this signed contract is received. Signed contract must be received by hotel before N/A,
or all tentative space being held will be released. Between now and the mentioned return date, should another organization request the
dates and be in a position to confirm immediately, the organization will have three (3) business days to confirm on a definite basis.
The performance of this Agreement by either party is subject to acts of God, government authority, disaster or other emergencies, any
of which make it illegal or impossible to provide the facilities and/or services for your meeting. It is provided that this agreement may
be terminated for any one or more of such reasons by written notice from one party to the other without liability
I HAVE READ THE ABOVE CONTRACT AND AGREE TO ALL TERMS AND CONDITIONS
_______________________________________________
Group Representative
_______________________________________________
Hotel Representative – Donna Herrera, Director of Sales
____________________
Today’s Date
____________________
Today’s Date
2|Page
Wednesday, December 29, 2010
MPI Texas Hill Country Chapter
c/o TAA
1011 San Jacinto, Suite 600
Austin, TX 78701
Dear Donna,
Galveston Island is excited about the possibility of hosting the MPI Texas Education Conference
for the fall of 2011. We held a very successful TEC in 2005 at the Moody Gardens Hotel, Spa
and Convention Center and will give the same effort and enthusiasm for 2011. We would like to
commit the following should Galveston be your host city.
• The Galveston Island CVB will commit to a $2,500.00 sponsorship level for the
conference or pay for transportation to an off-site venue for Thursday’s reception and
dinner.
• The Galveston Island CVB will provide welcome amenities to all attendees.
• The Galveston Island CVB will provide a staff member to be on the planning committee
for the TEC.
• The Galveston Island CVB will provide assistance in securing additional sponsorships on
the Island.
2011 is an exciting year on Galveston Island. There are many milestones that will be marked that
year, 100 years of Mardi Gras, Hotel Galvez, Gaido’s restaurant. Carnival Cruise Lines will be
bringing in their new ship Magic, Moody Gardens opens their new Lazy River and Landry’s
Historic Pleasure Pier will be on its way to completion. There will be many events that will take
place during the year to commemorate these new and historic venues.
Donna, Galveston is the perfect place to hold the first joint conference with the MPI Houston
Area Chapter. Our location will encourage attendance from this chapter as Houstonians love
Galveston Island. Vicky Corrington, Senior Sales Manager with the Galveston Island CVB is
one of the past presidents of the MPI Houston Area Chapter and will also work to help
encourage attendance.
Generous sponsorship, enthusiastic partnership, ideal location equals the right site selection.
Sincerely,
Dottie Bossley, Regional Sales Director
Galveston Island Convention & Visitors Bureau
2504 Church Street, Suite 200 • Galveston, TX 77550 • www.galvestoncvb.com
1-866-505-4456 • dbossley@galvestoncvb.com
FOR IMMEDIATE RELEASE:
Contact: RoShelle Gaskins, Public Relations Manager
Galveston Island Convention and Visitors Bureau
Direct: 409-797-5152; rgaskins@galvestoncvb.com
Galveston Island awaits an exceptional 2011
Galveston TX – Galveston Island has 32 miles of relaxing beaches, superb restaurants,
top resort hotels, marvelous downtown shopping, numerous antique stores, incredible
art galleries, fabulous entertainment and one of the largest and well-preserved
concentrations of historic attractions in the country, but that’s only the beginning. In
2011 Galveston will be expecting a banner year, with new hotels, anniversaries and
exciting additions to Galveston’s attractions, the Island is anticipating a grand year.

100 years of Mardi Gras in Galveston - February 25-March 8, Galveston will be
reveling in tradition. Since its inception in 1867 Mardi Gras festivities have rivaled
those in other cities. Due to a hiatus following World War I and II the carnival in 2011
will mark the 100th celebration of Mardi Gras in Galveston.
Rainforest Pyramid at Moody Gardens Reopens- In May 2011, visitors will be the
first to explore the $25 million renovation of the 10-story Rainforest Pyramid where
animals, fish, butterflies and over 1,000 species of exotic plants from the rainforests
of Africa, Asia and the Americas meet.
100th Anniversary of the Hotel Galvez- The Hotel Galvez is an icon to Galveston
Island as a symbol of resiliency following the 1900 Storm. The hotel will celebrate its
centennial with monthly celebrations and unique exhibits throughout the year.
Carnival Cruise Lines welcomes a new ship- The Carnival Magic is the newest
addition to the cruise fleet and will offer 7-day cruises to the Caribbean out of its
homeport in Galveston starting in November of 2011.
Royal Caribbean debuts a new cruise- MARINER OF THE SEAS will debut in
Galveston November 2011 to offer vacationers several Western Caribbean
itineraries through April 2012.
Flagship Hotel becomes Galveston Historic Pleasure Pier- Late 2011 Landry’s
Restaurant Inc. is expected to reveal renovations of the Flagship Hotel. The new
Historic Pleasure Pier will feature world class entertainment and amusements.
###