april 2013

Monthly Administrative Reports
APRIL 2013
ECONOMIC DEVELOPMENT
MANAGEMENT SERVICES
HUMAN RESOURCES
FINANCE & BUDGET
FINANCIAL SERVICES
ASSESSING
PURCHASING
TREASURY
CITY CLERK/RISK MANAGEMENT
INFORMATION TECHNOLOGY SVCS
PLANNING
FACILITIES MAINTENANCE
CITY DEVELOPMENT
CODE ENFORCEMENT
BUILDING SERVICES
COMMUNITY RELATIONS
LIBRARY
PARKS & RECREATION
FIRE
POLICE
PUBLIC WORKS
ENGINEERING
Summary of Significant Programs, Projects, and/or Events Performed by City Departments
CITY ADMINISTRATION DEPARTMENT
April 2013
OFFICE OF CITY MANAGEMENT
M. Vanderpool, City Manager
ECONOMIC DEVELOPMENT
Velocity- General
City staff has evaluated current Internet usage levels after the AT&T upgrade from 1.5
MB to 6 MB completed in December 2012. At this time, it appears that current daytime
usage of Internet is already taking up 50-75% of capacity at any given time. We have
engaged with Comcast to identify a better long-term solution to get the site on fiber.
Comcast is working on similar fiber upgrades in the nearby geographic area that may
result in cost savings for the City. We are awaiting updated proposals to pursue
additional upgrades as funding comes available. It is expected that this additional
upgrade will be pursued in July 2013. In order to effectively implement simultaneous
service with both AT&T and Comcast, we will be working closely with Macomb-OU’s IT
staff. The intention is to eliminate the more costly AT&T service and scale up Comcast
fiber service when AT&T’s contract expires.
City staff is also working on improvements to the Sound system, necessary so
attendees in the back of the atrium can hear presentations. A proposal and cost
estimate was secure and we are seeking grant funds from Macomb County via SBA to
support this upgrade.
The City team also continued work with
multiple building related issues, in
partnership
with
Building/Facilities
Maintenance department, to address
various maintenance issues at the site
and tenant move-ins.
Of particular note are our efforts to improve the site. We are working with the SHINE
Program to implement a spring clean-up day on March 8 and 15 and have asked
tenants to volunteer. This will allow us to remove debris and clean out landscaped bed,
remove low hanging branches, rotting structures, and dead bushes from the site to
improve the appearance. We have also re-bid our landscaping and fertilizing services in
the hopes that a new contractor will bring improved service levels that improve the site
appearance throughout the year. Additional building maintenance needs will be
addressed after the start of the July 1 fiscal year.
LDFA
City Economic Development staff is working on discussions about future agreement,
reporting, and distribution of LDFA funds to Macomb-OU Incubator. In relation to this,
the Economic Development Department conducted research on best practices of other
incubators and LDFA Boards, held discussions with City Management and the City
Attorneys and presented a plan to Macomb-OU that will involve a newly negotiated
contract that better defines funding arrangements, respective responsibilities,
performance expectations, etc. A meeting of the LDFA workgroup allowed members of
the LDFA to provide feedback, and a draft was presented to Macomb-OU in January.
Additional meetings and negotiations were held throughout February and March.
Additional discussions were put on hold in April due to the Incubator Director’s absence,
but additional discussions are anticipated for May. The goal is to have a completed
contract in place in June and transition action items occurring to have a new
arrangement in place at the start of the next fiscal year.
In addition, the LDFA held a meeting in April to modify the agreement with Terra
Tellesis to modify rent payments to help this company secure investors. The Board also
approved a new cubicle lease for Quality Field Team to move into the site. This
company is working on app development for data base systems for the mortgage
industry.
Velocity-Events
Key events at Velocity for the month of March included:
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Macomb-OU Incubator Capital Raise Meet-up
Macomb-OU Bookkeeping 411
Macomb-OU Bookkeeping 911
Macomb-OU Ihub luncheon
US Patent Office “Get of the garage: Patent your idea!”
BBC Introduction and Overview to SBIR/STTR
SBTDC Fundamentals of Starting a New Business
SBTDC Writing a Business Plan
SBTDC Reading a Balance Sheet and Income Statement
Advicoach Sellability Presentation
SBTDC Social Media for beginners
GDI Contractors Luncheon
Social Media Club of Detroit seminar
Women in Defense Meeting
Additional meetings are held on an ongoing basis in the facility conference rooms and
spaces.
Over 3,500 persons have participated in events and sessions at Velocity in
approximately 300 events, meetings, and sessions in the current fiscal year.
Of particular note, during April, the US Patent office came to the facility for an event
“Get out of the garage: Patent your idea!”. The event provided attendees with
information about the patent office, processes to follow, and tips to obtain patents.
The US Patent office opened its first satellite office in Detroit last year.
Economic Development Department Updates
Economic Development continues to work with the reorganized City Development office
to implement a Business Service Team. The objective is to improve communication and
project flow and to provide comprehensive support and promotion of the City’s
development activities. In April, the team issued their 4th newsletter reporting &
promoting business development activities throughout the City. Community Relations
staff is working with the team to identify additional methods for print and distribution of
this publication. New changes to the Mail Chimp software will allow us to move this
publication to a digital format and increase distribution through more automated
channels.
Community Relations and SHED continue to work on updates to video pieces and
ongoing updates to improve our web information. Community Relations
is currently providing an edit to the previous promotional video to reduce
the time to a high-impact, short video to be placed on the website for
easy viewing by visitors. This project has been continually delayed due to
staffing reductions. Community Relations is also working with the
Economic Development Department on various Business Spotlights to
occur in the coming months at Council meetings.
Sterling Heights Manufacturers Roundtable
SHED staff held a meeting of the Manufacturers Roundtable in March. This meeting
focused on generating event ideas for the rest of the year that would be meaningful to
the manufacturing community. Staff worked during April to seek to execute these
additional concepts with the following additional Hot Topics events being explored: 1)
Embracing diversity to enhance your workforce, 2) Healthcare Reform tips for mid-size
companies (likely to be held at the end of June), and 3) How Collaboration can
contribute to your bottom line (likely to be held in September). SHED staff is working
on the event planning with more details to come.
Corridor Improvement Authority
In April, the Economic Development Department and City Attorney continued work with
Representative Farrington’s office to draft a potential legislative change that would
permit reset of base year to allow us to capture positive TIF in the future. Economic
Development staff has also met with SEMCOG and St. Clair Shores to discuss
partnership on legislative solutions to the challenges of raising TIF funds via this tool.
SEMCOG is exploring with their leadership the potential to support legislative action on
this. We also reached out to other communities statewide to determine the extent of
this problem among CIAs and found 2 other townships who are on board. At this time,
the Representative is working to push a bit more to get this item (House Bill 4327) to
Committee.
Business Awards
The City, in partnership with SHRCCI, is executing the second year of the Sterling Edge
Business Awards. This awards series will recognize local companies that have excelled
in five distinct areas that continue from last year. The awards will be presented at the
May Expo. Companies that have been nominated need to demonstrate business
practices that make them stand out in the respective categories.
The awards were open to all Sterling Heights businesses. The
deadline was March 30. A committee of economic development,
community relations, and SHRCCI leaders met to select winners and,
in April, the winners were contacted to make arrangements for them
to attend the Expo and for Community relations to prepare video
pieces, which will be shown at both the Expo and to Council.
BAE Reimbursement Efforts
Economic Development has been working with the City Attorney’s office to compel
submission of required documentation from BAE for reimbursement of various eligible
expenses under their LDFA and BRA plans for their redevelopment project on Van Dyke.
In February, letters were sent to both BAE and their consultants to compel the prompt
submission of these items by March 1. The company requested an extension, and had
been working with the Economic Development Staff to provide submissions by April 1.
The submission was provided, but did not contain adequate backup and supporting
documentation to process the reimbursement. At this time, both BAE and their
consultants at KPMG have been informed that they must provide the appropriate
supporting documents by the middle of May.
April Connections
• Held a Business Service Team meeting with City Development, Building,
Planning, Engineering, and DPW
• Organized bi-weekly meetings of the ED Team
• Participated in BS&A Training
• Participated in City Council Budget Workshop
• Participated in multiple meetings regarding CDBG position and staffing
• Engaged with SHINE program to coordinate spring clean-up at Velocity
• Held meeting to review proposals for landscaping and fertilizers
• Met with sound specialist to improve sound system at Velocity
• Met with Comcast and IT regarding internet upgrades at Velocity
• Met with the LDFA Work Group and City Attorney regarding draft agreement
• Held an LDFA Board meeting to approve new tenant and modify a lease
• Attended the GDI Contractors Luncheon
• Met with the National Defense Industry Association regarding the May Defense
Expo event
• Met with the Pure Michigan Business Connect team to discuss matchmaking
event to be held at the Defense Expo
• Attended Macomb County Chamber/SHRCCI joint business luncheon
• Engaged with MEDC, MDOT, and Macomb County on the need for escalated
disposal of MDOT excess properties in Sterling Heights
• Held several meetings with Sean Carlson to discuss partnership with the
Michigan Defense Center and the new Arsenal of Innovation Taskforce Approach
• Attended MEDC Corporation Board Meeting
• Participated in several meetings regarding ATCO/Cadillac Products
• Participated in VSE Demo day to highlight new partnership with the City
• Met with Macomb County regarding potential partnership on Real Estate Analysis
• Met with Plante Moran Cresa to discuss a requested proposal for a Real Estate
Analysis
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Met with Metromode to update on budget status and future contracts
Participated in monthly CAR ACP conference call
Worked with Macomb County to plan for further events in the Hot Topics series
Engaged with Viktor Gjonaj regarding Riverland site
Participated in SHRCCI Business Roundtable
Held multiple conference calls with, and coordinated support for, a potential
attraction company – NB Spring – who is considering a move for their small
business to the area from Canada
Held conference call with BMS on potential Sterling Heights location
Held Retention Visit with American Hyrdostatics
Held Retention Visit with Lighthouse Molding
Met with BAE Systems regarding participation in matchmaking event
Met with AGS regarding hiring needs
Participated in multiple calls to coordinate Wyle Grand Opening and SH
participation
Participated in US Patent Office event at Velocity
Met with SHRCCI to finalize Sterling Edge Business Awards
Continued outreach to major employers continued to solicit retention visits
Development News
NB Spring out of Ontario, d.b.a. Serra Spring, has just signed a lease to move into
about 16k sq. ft. of space at 6425 19 Mile Road, where they will be opening a location
to house approximately 10 employees for the manufacturing operation to support
automotive and other industrial customers. Along with the County, we have worked
with this company on financing support, site selection assistance, workforce programs,
and potential incentives all to bring them here. The company was looking at nearly
seven counties within Michigan, on top of Tennessee and Kentucky, for this project, so
we are thrilled that they chose Sterling Heights. The company chose Sterling Heights
due to the quality and pricing of the site, the proximity to potential customers, ease of
travel to Canada, and the supportive approach that was provided by all involved.
From the City’s end, Building Services will be working with this company on C/O issues
over the coming weeks, and I expect a tax abatement application will come at some
point in the future.
At this time, the company's project plans are evolving, and investment figures and other
details about specific work to be done etc. is yet to be defined. However, Community
Relations will be involved with this project to issue a press release at a time to coincide
with the tax abatement or a grand opening when better details are available.
MANAGEMENT SERVICES
Pursuant to the 2011-13 City Council Rules of Procedure, Rule 25-Council Travel, the
Quarterly City Travel Report-March 31, 2013 was distributed to City Council this month.
The City Manager discussed the following items in his City Manager’s Reports during the
April 2013 City Council meetings:
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Sterling Heights Employee Recognition Program
Board of Review Update
Community Pride & Shine Day
The Management Services Specialist continues to work closely with the Treasurer’s
Office, City Attorney’s Office, and Police & Fire Departments in assisting with the review
of false alarm appeals received in the Management Office. During the month of April,
the Management Services Specialist was busy processing the two new False Alarm
Letters of Appeal that were received.
Preparations were finalized for Councilwoman Ziarko and City Manager Vanderpool to
attend the 2013 MML Capital Conference in Lansing on April 10. Various legislative
issues were explored.
The 2013/14 Proposed Budget workshops were conducted this month. The Charter
Budget Hearing/Budget Adoption is scheduled for the May 7 City Council meeting.
The Management Services Specialist assisted in the coordination of the Macomb Area
Communities for Regional Opportunities (MACRO) Meeting that was held on April 11.
Next month’s meeting is scheduled for May 9 and will be held in the Council Chambers
at City Hall.
Final arrangements were made for Mayor Notte, Mayor Pro Tem Taylor, and City
Manager Vanderpool to attend the Utica Community Schools (UCS) Career Focus
Luncheon to be held in early May. Participants will have the opportunity to meet with
small groups of UCS 6th grade students to discuss their future career goals.
The City Manager invited City staff to attend a reception on April 24 held in
their honor for City Employee Appreciation Day. Staff enjoyed the morning
coffee, pastries, and received carnations which added a touch of spring to their
individual workstations.
Once again, the City supported “Take Your Child(ren) To Work Day” on
April 25.
Through departmental coordination, the day allowed
youngsters to acquaint themselves with a variety of careers by spending
the day at work with their parents. The children also had the opportunity to
experience City Hall’s tornado drill in the morning.
HUMAN RESOURCES
W. Blessed, Asst. City Manager/Interim HR Director
Labor Relations
Labor negotiations continue with the following union groups whose contracts have end
dates of June 30, 2012 and June 30 2013:
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Police Command Officers Association began negotiations in February 2012. City
Council ratified the new contract at the April 23, 2013 City Council meeting.
Negotiations resumed with Emergency Dispatch POLC. There is a tentative
agreement subject to union review of text amendments. There should be a
ratification vote in May.
MAP Police Clerical negotiations began for a new contract to begin July 1, 2013.
There is a tentative agreement subject to union review of text amendments.
There should be a ratification vote in May.
Negotiations with AFSCME 41A District Court Clerical employees began this
month.
Grievance meetings have been held with the following labor group: MAPE Technical
Personnel
The testing process was completed and a new eligibility list will be certified in May for
Police Sergeant.
Three part-time Code Enforcement Officers were hired this month.
Due to upcoming retirements, other vacancies due to resignations, and subsequent
openings created by promotions to vacant positions, the following positions were
posted in April:
Position
Appraiser Aide
Appraiser I
Appraiser III
Appraiser III part-time
Library Service Area Coordinator
Plumbing Inspector
Management Services Specialist
HUD Program Coordinator
Office
Assessing
Assessing
Assessing
Assessing
Library
Building
City Management
City Development
Benefits
Several meetings were held with Cornerstone (the City’s healthcare consultant)
regarding Obamacare and its requirements.
FINANCE & BUDGET DIVISION
B. Baker, Finance & Budget Director
FINANCE & BUDGET
Finance & Budget Issues
We scheduled the final 2012/13 budget amendment meetings with all departments to
be held in mid-May and began a detailed review of all estimated year-end capital
project costs.
We completed a review of the Police & Fire Pension Board’s 2013/14 Budget that was
distributed to the City Council in April. We made some suggestions for the Board to
consider for the next budget year.
We began variance reporting again, as we had discontinued this analysis during the
busy budget preparation period.
We reviewed updated sewer rate information from Macomb County.
We assisted Human Resources in interviewing Appraiser Aide and Appraiser I
candidates.
We prepared an analysis of pension savings versus retiree medical costs for an
unsettled employee labor contract.
We updated the City’s four-year financial projections and developed funding alternatives
for Council’s consideration.
2013/14 Operating Budget
We created several PowerPoint presentations to aid the City Manager, Finance &
Budget Director, and several other Department Directors in discussing the budget
during the April 9th, April 15th, and May 7th budget workshops. The PowerPoint
presentations were also placed on the City’s website.
The City Council held three budget review sessions, and office staff prepared for these
meetings. We also updated the City’s performance scorecard, which was presented at
the May 7th City Council meeting.
The Budget was adopted by the City Council at the May 7th Council meeting. The
required Public Budget Hearing was also held at this meeting. Offices will be receiving
their final line-item budgets and revised rates and fees that will be effective July 1,
2013. The final 2013/14 budget document will be produced over the next month.
We began creating the Supplemental section of the final budget document that will
include revised demographic and financial trend information.
We created a list of all 276 Michigan city property tax rates showing that 90% of
Michigan cities have a higher tax rate than Sterling Heights.
Meetings
The Director attended meetings regarding the MGFOA Legislative Committee, General
Employees Retirement Board, City Council Budget Review, City staffing, and Chrysler
Tax Appeals.
FINANCIAL SERVICES
Controller
• Attended Budget Hearing
• Reviewed PA78 Annual Report
• Attended Cornerstone monthly meeting
• Hosted and attended Cornerstone PPACA (Health Care Reform) presentation
(Sterling Heights)
• Attended Time & Attendance (entry module) presentation at Fire Administration
• Attended P&M Health care reform webinar
• Developed Crystal Report for Stability Period Testing
• Attended Health & Wellness Clinics presentation (Clinton Township)
• Attended MGFOA Standards Committee meeting regarding interim financial
statement reporting
• Attended meeting with Purchasing and Parks & Recreation regarding
independent contractor requirements
Accountants (Accounts Payable and Payroll)
• Distributed year-end buy-back option forms
• Processed 26 Section 125 reimbursement requests requiring 4 hours time
• Generated memos regarding timing of year-end buybacks
• Completed and filed annual Act 48 report
• Completed and filed quarterly grant financial reports
• Completed and filed (first) quarterly HICA report with SOM
Other Finance Activity
• Preparation for fiscal year changes for rate changes, premium sharing and the
impact of PA 152 for unsettled contracts
• Processed 117 capital assets
ASSESSING
IFECs
• Started verification of IFEC application files and field sheet applications
• Consulted with Dwayne on new filing system for all current IFECs; started processing
• Boxed up expired IFECs for retention
• Completed filing all new IFECs
Michigan Tax Tribunal (MTT) & State Tax Commission (STC) Issues
Preparation for Tribunals involves a great deal of time and involves some or all of the
following: Research, analysis, preparation of valuation disclosures, preparation of
evidence packets, negotiations, mailing required forms to MTT & Petitioner and other
tasks for a single docket. Unless a stipulation has been reached, a hearing is required.
One Tribunal may span months. The following people were involved with Tribunals:
• Dwayne McLachlan:
Full Tribunals: Continued to negotiate settlements and prepare and review
valuation documents
• Julie Geldhof:
Full Tribunals: Assisted Dwayne
Assessor Issues - Overview
• Monitored and reviewed March Board of Review decisions and responded to
numerous citizen inquiries regarding the outcomes
• Met with Chrysler executives regarding 2013 assessments
• Prepared and reviewed departmental budget for 2013-2014
• Developed strategies for personnel replacements based on pending retirements
and department reorganization
Appraisal Staff Issues - Overview
• Created export report for Chrysler
• Apexed 3 churches
• Processed commercial & industrial real property statements up to March 31, 2013
• Assisted with balancing the warrant for the Treasurer's office
• Fielded commercial and industrial properties
• Worked on logging permits into computer & on section maps for 2013 field checks
• Apexed 6 new houses
• Began training Shawn for future occasional fieldwork
• Updated numerous condominium cheat sheets
• Fielded numerous in-progress houses for status and amenities, measured one
new house at 25% complete and fielded general permits
• Filed L-4154s for late Personal Property Statements
• Processed late Personal Property Statements
• Helped Engineering on Sidewalk Special Assessment District
• Helped with balancing the Warrant for the Treasurer's Office
• Updated reports regarding foreclosures and arm's-length sales
Clerical Staff Issues - Overview
• Permits sorted: Building: 63 Mechanical: 212
• Deeds processed: 271
• Property Transfer Affidavits & Name changes processed: 380
• PREs & Rescissions processed: 257
• Documents scanned and attached into BS&A: 376
• Generated and sent multiple letters & forms to residents regarding various issues
• Worked on Sheriff Deed Action List
• Printed new sales study for front counter
• Attached L-4035s to March Board of Review petitions
• Organized petitions into parcel order from petition number order
• Mailed approval/denial letters to petitioners
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Updated March Board of Review Log to indicate whether petition approved or denied
Spent over ½ hour on a call to disgruntled homeowners at 33316 Monticello
Worked on Apex drawings in Dresden Village (ongoing project)
Scanned and attached numerous Personal Property Statements into BS&A
Finished putting sidwells on returned assessment notices and put them in section order
Scanned and attached permits into BS&A
Began shredding 2012 Personal Property Statements
Mailed approval/denial letters to MBOR Petitioners after attaching copy of their petition
Spent time with Shawn going over various duties and typed instructions for said duties
Prepared land combination for the Assessor's review: SPL-0740
Information Accessed from City Website:
Resident Assessing Property &
Land Online Retrievals:
17,885
Resident Assessing Comparables
Online Retrievals:
Resident Assessing Total Online Retrievals:
316
18,201
PURCHASING
General
Attended DTMB Procurement Training – Evaluation Process
Contacted all members of OPIS cooperative & registered for new subscription; prepared
information for Treasury to create invoices
Attended the VSE Corporation Demo involving DPW vehicle protection against corrosion
Held six interviews for Credit/Debit Card Services RFP
Met with CMS cleaning contractor to discuss operational issues/challenges
Participated in the interview process for part-time Code Enforcement Officers
Conducted three Sound and Light Production for Sterlingfest telephone interviews
Conducted the final two of four candidate interviews for Police Camera System Upgrade
Reorganized file cabinets to maximize efficiency in our filing system
Cleaned/restructured the Purchasing office O: Drive to help us locate files more quickly
Restructured all certificates of insurance to blend with the rest of the Purchasing office
reorganization; mailed requests for 35 insurance certificate updates due to expired
insurance
The Purchasing office sold excess City property via auction with the City receiving a
total of $415.00.
Participated in the annual tornado drill that took place on Thursday, April 25.
Bids, Proposals, and Quotes
A Request for Proposals was developed and solicited for the following:
• Printed and Embroidered Clothing
A Request for Quotes was developed and solicited for the following:
• iPads
There were 40 purchase orders processed in April.
Agenda Statements
Agenda statements were evaluated and prepared for six items that were presented at
the two April City Council meetings.
TREASURY
City Treasurer
• Attended April 9th Budget Workshop Council meeting
• Attended six interviews with potential merchant card providers as part of RFP
process
• Attended 2nd year of the Michigan Municipal Treasurer’s Institute. This is a
three-year program which will result in the Michigan Certified Professional
Treasurer certification.
• Attended meeting regarding invoicing issues related to the new code
enforcement program
Treasury Office
• During April, the Treasury staff worked to complete all required documentation
to settle the 2012 tax roll with Macomb County. On April 19, 2013 Assessor’s
and Treasurer’s warrants for all ad valorem, industrial facilities tax, Brownfield
Redevelopment Authority, Corridor Improvement Authority, Local Development
Finance Authority and Tool and Die Renaissance Zone, along with a complete
printed copy of the full and delinquent tax rolls, were delivered to the Macomb
County Treasurer’s Office. It is anticipated the review of the settlement warrants
will be completed during May, and the balance due on all delinquent real
property taxes will be remitted prior to the end of the fiscal year.
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The City provides many avenues for residents to use credit cards to remit
payments for a variety of services. The following table shows the level of credit
card activity within various areas of the City for the current fiscal year and the
prior two fiscal years.
Credit Card Payments Processed
Current Year-to Date
Total
Total
Fiscal 2012/2013
Fiscal 2011/2012
Fiscal 2010/2011
Treasury
2,290
$922,622
3,149 $1,008,693
2,907 $1,035,929
41A Court
4,246
685,525
4,757
762,517
5,661
864,402
Parks & Rec.
2,982
282,358
4,591
358,541
4,276
299,843
Utility Billing
15,798
2,778,166
15,055
1,992,071
12,337
1,503,994
Building
60
7,859
86
20,934
82
19,601
Library
1,580
17,734
1,774
20,872
1,688
21,133
Total 26,956 $4,694,264
29,412 $4,163,628
26,951 $3,744,902
Average $ / Transaction
$174.15
$141.56
$138.95
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Management Assistant generated 113 general billing invoices with a total value
of $76,500 during April. In addition, the Management Assistant also issued 154
false alarm warning letters during the month.
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During April, residents and others using the BS&A Equalizer Internet product
conducted 23,944 public record data retrievals. Included in that total were 5,302
property tax inquiries and 19 special assessment inquiries. The following graph
shows the number of retrievals by month for the fiscal year:
Public Record Data - Retrievals (by m onth)
40000
30000
20000
10000
0
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Utility Billing
Utility Billing statistics for April 2013:
Current Month Auto Pay Applications
Total Auto Pay customers
Total Budget Billing Customers
Current Month On-line Retrievals
% Increase/(Decrease) from prior year
New bankruptcy filings
Current bankruptcy backlog
Lockbox Payments Received
On-line Credit Card Payments Received
12
4,025
125
2,551
22.11%
25
9,091
1,609
$ 1,436,967
$ 223,547
Apr
May
Jun
Pension Administration Office
• Responded to 27 requests from members for clarification of benefits & related
research issues
• Prepared agendas for the regular monthly meeting of the GERS Board, as well as
related correspondence with the custodial bank, legal counsel, financial advisor,
and various money managers
• One Act 88 transfer credit calculation was completed for GERS
General Employees Retirement System (GERS)
At the regular meeting held in April, the Board received the retirement applications for
the following:
• Joel Casey, Parks & Recreation
• Cynthia Guzi, Parks & Recreation
• Robin Van Sice, 41-A District Court
• Patricia Figurski, Assessing
• Diane Winterstein, Parks & Recreation
• Lynn McKheen, 41-A District Court
• Mary Jo Dombrowski, City Management
• Alice Cook, Public Library
• Te-Chuan Huang, City Library
• Todd Hackbarth, Information Technology
In addition, the monthly reports for March were received as follows:
March 2013
March 2012
Number of retirees
332
307
Pension payments for month
$773,654
$674,595
Pension payments YTD
$3,087,143
$2,827,910
Market value of portfolio*
$111,328,949
$109,718,435
*Represents a 1.58% increase from the February 2013 balance.
Change
8.14%
14.68%
9.17%
1.47%
Police & Fire Retirement System (PFRS)
At the regular meeting held in April, the Board received the December 31, 2012
actuarial report from Rodwan Consulting Company. The report indicated the system
was 66.0% funded and the required contribution for fiscal 2013/2014 would be
$8,095,472. This is an 8.2% decrease from the prior year required contribution of
$8,815,031. The decrease in the required contribution is primarily due to the inclusion
in the prior year of the final 25% smoothing of the 2008 actuarial loss.
In addition, the monthly reports were received as follows:
March 2013
March 2013
Number of retirees
294
286
Pension payments for month
$1,157,232
$1,116,030
Pension payments YTD
$4,844,942
$4,774,024
Market value of portfolio*
$181,154,582
$171,172,220
*Represents a 1.46% increase from the February 2013 balance.
Change
2.80%
3.69%
1.49%
5.83%
Public Act 20 - Investment Activity
As of March 31, 2013 the Public Act 20 portfolio was invested in full compliance with
Michigan Public Act 20 and the investment policy adopted by the City Council. As
shown by the pie graph below, the actively invested portion of the portfolio was above
the 85% target set by the investment committee.
PUBLIC ACT 20 PORTFOLIO HOLDINGS
MARCH 31, 2013
8.52%
33.96%
24.97%
Overnight Funds
Commercial Paper
Certificates of Deposit
Municipal Bonds
7.71%
Federal Agency Bonds
24.84%
The bar graph below compares the actual holdings by investment type to the targets
set by the City’s investment committee.
PUBLIC ACT 20 HOLDINGS MARCH 31, 2013
ACTUAL % COMPARED TO TARGET %
60%
50%
40%
30%
20%
10%
0%
Actual %
Target %
Overnight Funds
Commercial Paper
Certificates of
Deposit
Municipal Bonds
Federal Agency
Bonds
Certificates of Deposit are above target and Commercial Paper is below target due to
favorable CD rates in the current period.
The fiscal year-to-date yield-to-maturity for the combined portfolio (1.12%) exceeds the
average benchmark (two-year Treasury note yield of 0.31%) set by the investment
committee. The year-to-date results of investment activity for the period ended March
31, 2013 were as follows:
2012/13
2011/12
Change
Earnings
$461,240
$722,654
-36.17%
Percent of Budget
75.34%
105.79%
-28.78%
Yield:
Overnight
0.09%
0.08%
6.37%
Active Invest.
1.25%
1.86%
-32.80%
Portfolio Balance:
Overnight
$6,170,990
$13,539,630
-54.42%
Active Invest.
$66,291,561 $73,769,313
-10.14%
Total Portfolio
$72,462,551 $87,308,943
-17.00%
ADMINISTRATIVE SERVICES DIVISION
M. Carufel, City Clerk/Risk Manager
CITY CLERK
City Clerk
Continuing to assist the new Purchasing Manager, Jim Buhlinger, with any issues to
ensure a successful integration into the Purchasing Manager role.
Continued working with the Police Department on the Secondhand Merchant
registration and approval process. Met with Police Department representatives to
coordinate timely Police Department review and approval of submitted applications.
Attended meetings relating to AT&T and Hillside Productions.
Election
The State of Michigan, along with participating states, is conducting a post election
audit of the November 2012 election. Staff assisted with locating voter information.
Staff has been busy verifying names and signatures on nominating petitions for Mayor
and City Council.
Licenses
Staff has been busy continuing to process licenses including hotel\motel renewals,
massologist, junkyard, animal, tattoo parlor and amusement device licenses.
Working on numerous Class C and SDM / SDD liquor license applications.
Animal Licenses
Pet Data processed 1,480 animal licenses in April with approximately $5,772 in revenue
collected. Staff continued to field questions and inquiries about the new process. The
deadline for renewing was extended one month, until April 30, 2013, after which time a
late fee will apply.
RISK MANAGEMENT
Attended a meeting with Shelby and Clinton Townships representatives and the City’s
benefit consultant, Cornerstone Municipal Advisory Group, to discuss the concept of a
joint medical clinic.
Prepared a renewal application and supporting documentation for the workers
compensation excess insurance renewal, effective July 1, 2013.
Claims / Lawsuits
Workers Compensation: All departments are to be commended, as there were no new
workers compensation claims received in April.
As of April 30, 2013, there was one employee off work due to workplace injuries.
Short Term Disability: Five employees received STD benefits during the month of April.
Long Term Disability: Four employees received LTD benefits during the month April.
New property/liability/subrogation claims and incidents: 9
There were three subrogation recoveries received in April as follows:
•
4/30/13 Subrogation Recovery of $7,119.38 - Damage to subdivision sign on
Maas @ Metropolitan Pkwy.
•
4/15/13 Restitution Recovery of $1,087.50 - Vandalism @ Beaver Creek Park,
sod damage.
•
4/15/13 – Subrogation Recovery of $452.57 – Property damage from commercial
vehicle that pulled down power wires on Product @ Mound R.
Safety/Training/Other
The monthly Loss Control Committee meeting was held on April 9, 2013. AJ Hale,
safety specialists from CompOne, was present to discuss new hazardous materials
labeling procedures to be implemented.
City Hall conducted a Tornado Drill.
Department of Public Works personnel will be attending “Train the Trainer” training in
June to update and qualify to conduct permit required confined space entry training for
DPW and Engineering Department personnel.
INFORMATION TECHNOLOGY
BS&A
• Server maintenance and utilities run by BS&A
• Connected BS&A.net to GIS system
• BS&A Building and CSR module implementation Go Live on 4/15/13
• Setup online permits
• Working on CRA online
• Fixing multiple issues with Building Go Live
• Fixing multiple issues with CRA Go Live
•
•
•
•
•
•
•
•
•
•
•
•
•
Completed training for BS&A go live
Configured Field Inspection program in Building Software
Testing mobile project connections and hardware for inspections
Extract of BS&A data to Code V
BS&A data conversion complete – Still fixing some issues
Transferred images and documents to BS&A for conversion
Completed testing BS&A pervasive on windows 7 OS
Researching BS&A migration to .net (SQL) – Received new quote on 11/30/10
BSA to Accela updates as needed
Continued working and configuring the APEX sketching software Assessing
Assisted with database maintenance
Pulled the PRD Web Server stats for the month
Continued to support BS&A Multiple Databases and Application Server
Munis
• Fixed several batch errors
• Looking at time collection module in MUNIS for FD
• Updated signature cards to reflect staff changes
• Updated PO to reflect staff changes
• GIS connected to Munis UB for data analysis
• Updating all documentation on UB process
• Upgrading crystal reports as notified
• Assisted with month end
• Fixed several processing errors
• Ran utilities on Database
• Multiple Live to Test database copies
• Loaded several program fixes
• Administrative maintenance on the Online system
• Processed payroll checks
• Support of all city staff members using Munis System
Faster CCGsystems
• Presented Faster DB options to DPW Admin
• Assisted with report maintenance
• Reviewing maintenance agreement
• Created monthly reports
• Maintenance of all system users and printers
Accela Permits
• Accela is now for historical data only; all data has been moved to BS&A
• Supported users in Building and Planning with Permits Plus Problems
Recware
• Preparing to upgrade Safari to 4.5.10
• Fixed issue with classes not updating online
• Printing monthly birthday report
• Now running reports for Internet, Senior, Parks, and Nature
• Assisted with running the daily cash dist report
• Staff assisted in design of data entry for Recware software
QVF
• Backups
• Updated and replicated software
Court
• Assisted with setup and configuration of digital recording system at Court
• PCs for digital recording system installed
• Moved PCs and phones to reflect staff changes
• IyeTek E-ticket now being tested with JIS at Court
• Added multiple AS/400 sessions
• Worked on various AS/400 problems
• Helped create new macros for AS/400 at Court
• Assisted with several software and configuration issues
Hardware
• Added second monitors in Finance
• Added 3 PCs in Building for new part-time staff
• Replacing batteries in MDCs as needed
• Completed replacement of 58 touch controllers on all MDCs
• Staff completed PC Replacement – Completed (Assessing, HR/Risk Management,
Facilities Maintenance, Engineering, Library, City Clerk, Public Works)
• Replaced 3 bad motherboards at PD
• Replaced 2 bad mice
• Replaced 6 bad BIOS batteries
• Replaced 5 bad hard drive fans
• Replaced 2 touch screen controllers in Dell XFRs
• Replaced 0 broken screens in Dell XFRs
• Replaced 1 broken keyboards in Dell XFRs
• Reviewing proposed camera system upgrade at PD
• Reviewing proposed in-car video camera system upgrade at PD
• Adding all non-networked printers to the OPS contract
• Reported several printers to Konica OPS program for repair
• Imaging and configuring MW800’s for DPW vehicles
• Maintenance contract for 3 UPS units – PM performed by Ancona Controls on
11/15/12 – Next maintenance scheduled for 5/7/13
• Fixed multiple PCs throughout city
• Continued updating computer inventory list
• Cleaned multiple printers making roller noises
Software
• Staff involved in merchant services RFP
• Staff reviewing merchant clearing house RFP
• Reviewing meter collection methods and software
• Installed APEX sketch software in Assessing
• Created shared department calendars in Outlook
• Working on vacation calendar
• Upgraded MCM server and all clients to new version
• Completed installing new Webroot endpoint protection – 378 clients have been
upgraded to the new version
• Completed setting up automated conference rooms and equipment
•
•
•
•
•
•
Testing internal helpdesk software
Testing open office as replacement for MS office due to budgetary constraints
Working on SharePoint server for testing purposes
Site Sage support for Community Relations – website fixes
Assisted staff with various software problems and solutions
Loaded software apps in coordination with various departments
ISP/ Firewall/Network
• Renewed SLL certs for mail.sterling-heights.net and shspam.sterling-heights.net
• Added volume space alarms on all VMware volumes
• Mail Chimp to take over mail lists for Community Relations – now live
• Continued work on setting up second DMZ for wireless Internet public access –
Completed install of wireless Internet access at Senior Center, P&R, Council
Chambers, Building
• Investigating backup Internet service
• Pushed out windows updates to all servers and clients
• Working on Departmental mail stores
• Made several policy changes on content filter
• Monitor and maintain Internet, E-mail, and Firewall effectiveness and reliability
• Reviewed Firewall policy for optimum efficiency
• Upgraded Barracuda database hourly
• Ran Monthly Internet and E-mail usage reports
Police
• Assisted with form creation for PD Admin
• Business Jacket consolidation performed
• Fixed SOS returns on SRT1
• Fixed all Alternate Center issues in preparation of Dispatch use on 4/23-4/25
• Power issues at Alternate Center
• Moved LPR extract file to new method from State Police
• Returned signed MOU for LPR extract
• Compiled Officer roster list for IyeTek
• Completed violation spreadsheet for IyeTek
• Upgraded to version 10.0.13.03 on 4/18/13 in test environment
• Working with PD on RFP for PD camera system
• Working with PD on RFP for PD in car video system
• Working with New World, IyeTek, JIS, Court, and PD on the E-ticket program
• Working on upgrade issues from the 10.0.13.03 upgrade
• Added aerial maps to PD mobile test side
• Reviewing Coplogic requirements for PD
• Completed windows 7 MDC and now installed in all PD cars
• Working with CoreTech on Talon issues with auto printing
• Still working on data conversion issues from 6/27 – Buildings
• Updated virtual partner for new image
• Updated ISS, Aspen, Vin ID for new image
• Worked with PD and New World on AVL playback capabilities
• Working on several New World issues – next monthly meeting 4/29/13
• Setup new LPR automated process to pull in NCIC lists
• Assisting LPR, agencies with LPR configuration
• Staff repaired multiple MDC issues (AVL, Modem, Screen)
•
•
Fire
•
•
•
•
•
•
•
•
•
•
•
•
Radio System
Maintain and support XP workstations and Network printers
Added scanner to clerical PC for New World
Upgraded to version 10.0.13.03 on 4/18/13 in test environment
Updated patient care from 2 times
Updated NFIRS from live to test
Fire go live on New World 3/18/13
Fire now Live on New World RMS
Still working on FD records, PCR, and mobile issues related to upgrade
Working on Westnet issue when PD moves to alternate dispatch center
Assisting Clinton Township FD on connectivity issues
Pre-plans to Fire mobiles should now be working with version 10.0.10
Fixed various errors in NFIRS
Support and Maintenance of XP Workstations and Printers at Fire Admin and
remote stations
Phone System and Nextels
• Moving cell phones from Sprint to Verizon
• Moving 25 users (test group) to Verizon
• Working with AT&T to get credit for Internet billing issue at Velocity
• Working with AT&T to get credit for DS3 billing issue
• Updating firmware on Sprint phones
• Working on in building coverage for replacing repeaters with Sprint equipment
• Investigating cloud fax services
• Investigating tellular devices to replace alarm phone lines
• Cleaning up AT&T bill in a cost saving effort – cancelled several lines & contracts
• Setup and Manage of the new Verizon accounts for the mobility devices
• Investigating Phone System upgrades
• Several phone changes due to employee moves and retirements
• Updated/adjusted/added several program changes to several Sprint phones
• Updated and changed several names on landline phones
• Fixed several extensions of landline phones
• Adjusted time on phone system
• Converting Sprint phones to 586 area code
• Maintain and support all phone systems and Nextel phones city wide
• Maintain and support all land line telephone systems
General
• Working with UB and DPW on meter reading system
• Received 45 laptops for City Clerk voting
• Looking at creating a mobile presence for the City
• Windows updates installed on all computers in WAN
• Updated copiers to reflect new staff members
• Compiled PC Inventory for Finance
• Setup laptop for Council Meetings
• Backup of complete network data on a nightly basis
• Help Desk support for city wide technology
OT Report
• 4/2/13 – XFR Touch Screen Controller (Deon – 1 hour comp)
• 4/3/13 - XFR Touch Screen Controller (Deon – 1 hour comp)
• 4/4/13 - XFR Touch Screen Controller (Deon – 1 hour comp)
• 4/8/13 - New World Support (Dumas – 2 hours comp)
• 4/9/13 – New World Support (Dumas – 2 hours comp)
• 4/9/13 – Budget Hearing (Deon – 4 hours comp)
• 4/12/13 – New World Support – (Dumas – 1 hour comp)
• 4/15/13 – Budget Hearing (Deon – 4 hours comp)
• 4/24/13 – New World / Mobile / Verizon (Deon – 3 hours comp)
• 4/24/13 – New World Support (Dumas - 1 hour comp)
• 4/27/13 – New World Support (Deon - .5 hours comp)
• 4/27/13 – New World Support (Dumas)
CITY DEVELOPMENT DEPARTMENT
April 2013
S. Conigliaro, Public Works Director
PLANNING
City Council
Z-1125 - To consider adoption of ordinances amending Article 28, Section 28.13 of Zoning
Ordinance No. 278 regulating signs
Department Budget Hearing
Planning Commission - Pending
PCM-1126 – Diana Cacevic/Didi’s Café, LLC
Request for Special Approval Land Use: To allow a restaurant (west side of Mound Road between Fifteen
Mile Road and Mansfield Drive in Section 32.) Property address: 34853 Mound Road
PCM-1127 – Times Square Shopping Center/Tim Horton’s
Request for Commercial Redevelopment PUD Qualification and Site Plan Approval: To allow the
redevelopment of the existing Times Square Shopping Center and Skorz Lounge (Northeast corner of
Fifteen Mile and Ryan Roads in Section 29.) Property address: 4065 & 4111 Fifteen Mile Road
Zoning Board of Appeals
BZ13-003– Gardner Signs (Freedom Hill County Park)
Request Board approval for 1) 25 square foot area variance for electronic message board 2) To
permit the electronic message board to contain moving images that change more frequently than
every 30 seconds 3) To permit the electronic message board to operate continuously 4) To waive
the 2’ brick/masonry sign base
Property address: 14900 Metropolitan Parkway
Miscellaneous
Pre-Preliminary Site Plan Review
St. Michaels Catholic Church – Building Addition
West side of Hayes Road between Congress and Vincent Drives in Section 13
American Islamic Community Center
West side of Mound Road between 17 Mile & Bedell Drive in Section 20
Times Square Shopping Center/Tim Hortons
Northeast corner of 15 Mile & Ryan Roads in Section 29
Special Preliminary Site Plan Review
SPR-3358 – Parking Lot Addition
Property address: 38111 Van Dyke
Field Inspections
24 site inspections were completed.
Temporary Use Applications
Eight temporary use applications were processed.
Freedom of Information Requests
Two requests were processed.
License Renewals Processed
• One Massage License was approved.
• One Class C License was approved.
• Two Industrial Facilities Exemptions were approved.
• One SDM License was approved.
Lot Splits
SPL-0740 – Sterling Van Dyke Credit Union
Property Address: 39139 Mound Road
FACILITIES MAINTENANCE
Projects completed:
• Completed tile repairs in Library restroom
• Exterior light pole painting
• Patching concrete on walkways throughout City Hall commons area
• Prepared vehicles for out of town travel
• Repaired sewers plugged by visitors in Police holding cells
• Painting exterior steel doors
• Framed and install drywall for new offices at DPW (taping continuing)
• Repaired roof leaks at Fire Station 5 and City Hall
• Repaired toilets at the Parks and Recreation building
• Scraping and painting all exterior guard rails (currently on going)
• Assisted in repair of generators with Ancona controls
• Worked on power outage at Fire Station 5
• Replaced belts in air handlers at Library
• Worked on clean up at Clinton River Storage
• Helped take equipment to storage
• Removed LED light from round about
• Working on possible LED upgrade at City Commons area
• Replaced faucet in shop area
• Complete work orders in all building
• Cleaned out pond and installed pump motor
• Scraped and painted guardrails at Police Department
Future Projects:
• Complete energy audit for possible upgrade
• Exterior painting around Library, City Hall
• Continue to clean out pond as needed and keep filled
• Complete drywall taping at DPW offices
• Complete repairs on exterior columns of city hall and paint
• Clean exterior EIFS system
• Work with DPW on exterior repairs in parking lot and walkways
• RFP for Parks building HVAC upgrades
• Complete work orders
• Replace light pole covers where needed
• Prepare for Memorial Day parade
•
•
•
•
Complete exterior repairs
Work on ramp outside Council entrance
Work on plans for new front desk at Police
Repair ceiling at entrance of City Hall overhang and paint
CITY DEVELOPMENT
Code Enforcement Administration
Continued to work on development of new code enforcement program.
Interviewed and hired three new PT code enforcement officers. Completed
design for clothing logos, SHINE and SHINE’n Star door tags.
BS & A training started on April 9 with new programs going live April 15.
Significant challenges encountered getting Building Department modules up and running.
Continuing to meet to resolve code enforcement issues in software.
Met with Information Technology to discuss field inspection software and use of IPADS/tablets for
the field inspectors. Went out to bid for new code enforcement IPADS.
Attended Leading Under Pressure event at Velocity.
Volunteer George Hamzik removed 91 signs from the right-of-way.
Continued processing the 712 tickets that were written by City Development inspectors during the
February 9 snow emergency. Met with City Attorney to discuss streamlining of snow emergency
procedures.
Worked on job description development for HUD Program Coordinator position. Met with previous
coordinator to discuss transition as she left for a promotional position with Macomb County.
Toured City with City Manager and other staff members to view various sign issues.
Met with Community Relations to discuss May 18 Spring Clean-Up Day.
Numerous meetings held regarding clean up of Cadillac Products at 7000 15 Mile Road.
Blue Economy Initiative
Received $5,000 in grant funds from ITC. City plans to have first canoe launch
installed in 2013. Met with DPW to discuss progress.
Green Initiatives/PACE Program/ Better Buildings for Michigan
Program
PACE program development on hold waiting for approval from Attorney General. The PACE
Program is designed to promote the development and use of renewable energy systems & energy
efficient improvements on privately owned commercial or industrial property. SEMREO Community
Alliance waiting for approval from State Office of Attorney General.
DTE Photovoltaic Facility
Corresponded with DTE regarding possible Sterling Heights installation.
engineering study.
DTE proceeding with
Sale of City-Owned Property
Revised specifcations for sale of properties on Ryan Road. Preparing to re-bid.
Emergency Management
Attended meeting at Selfridge with Police, Fire and DPW.
2015 Van Dyke Reconstruction - 15 to 18 Mile Road
Met internally and with MDOT to discuss. Asked DTE for revised decorative lighting proposals.
STEM (Science, Technology, Engineering & Math) & Workforce Development
Continued planning meetings with NDIA and AIA regarding the planning of a
national STEM event to be hosted at The Henry Ford.
Attended Women in Defense Board Meeting.
Met with Utica Community Schools and Macomb Community College to plan
Summer Velocity Jr. STEM camps.
Met with Utica Community Schools’ school-to-work program coordinators and
Global Tooling Alliance. Global Tooling Alliance is a group of over 15 specialized companies
working together to provide manufacturing solutions. Working to develop internship programs for
senior high school students with world-class manufacturers for plastic injection mold makers &
mold designers, cost estimators, sales & marketing, and quality & production control. Employers
would pay for college classes with grades “C” or better. May be able to get program started this
summer.
Met with RAVE Computer and Women in Defense (WID) to discuss new Center for Automated
Virtual Environments (CAVE) being developed at DC3S. These virtual environments are usually
only available at large companies. The RAVE CAVE will be a 501 ©3 open to the public and small
businesses for a rental fee and STEM activities will be subsidized or free. This is a very unique
asset for Macomb County small businesses and the education community.
CODE ENFORCEMENT
Ordinance Board of Appeals
Cases Prepared – 5
Cases Heard – 4
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April 2013 Code Enforcement
160
141
140
120
100
80
60
31
40
16
14 8
11 5 7
4 5
20
0
0 4 2 1 0 0 0 0 0 0 5 4
0
Board of Code Appeals
Cases Prepared – 0
Cases Heard – 0
April 2013 Building Department
600
500
400
300
200
100
0
485
328
174
76 77
178
75
114
13 20
2
9
6
2
0
BUILDING SERVICES
CURRENT PERIOD
PERMIT DATA
Building Permits Issued
Single Family Residential
2 Family Buildings
3 or 4 Family Buildings
1 Family Houses Attached
Hotels, Motels
Amusement & Recreational
Churches
Industrial
Service Stations
Hospitals
Office, Bank & Professional
Public Works Utilities
Schools & Other Educational
Stores & Other Mercantile
Other Non Residential
Structures other than Bldgs
Add or Alter Residential
Add or Alter Commercial
Residential Garages & Carports
Demolitions
Mobile Homes
Pools/Spas
Decks
Concrete
Fire Repair
Tents
N/A & Misc
Total Building Permits Issued
Electrical Permits Issued
Plumbing Permits Issued
Mechanical Permits Issued
Sign Permits Issued
Fence Permits Issued
Fire Suppression Permits Issued
Use Permits Issued
Certificate of Occupancy Issued
Civil Infractions Issued
Complaints Initiated
Meter Reader Complaints
Building Inspections Performed
Electrical Inspections Peformed
Plumbing Inspections Performed
Mechanical Inspections Performed
Ordinance Board cases heard
Ordinance Board cases prepared
Board of Code cases heard
Code Enforcement Inspections
SAME PERIOD
LAST YEAR
YEAR TO DATE
NUMBER
VALUE
NUMBER
VALUE
NUMBER
6
0
0
0
0
1
0
0
0
0
0
0
0
0
2
1
2
9
0
2
0
0
1
10
2
2
37
75
1,429,693
0
0
included above
0
0
0
0
0
0
0
0
0
0
0
0
0
4,892,273
0
0
0
0
0
0
0
0
0
6,321,967
9
0
0
0
0
0
0
1
0
0
0
0
0
0
4
0
7
6
0
3
15
8
2
36
2
4
1,650,060
0
0
included above
0
0
0
73,189,544
0
0
0
0
0
0
0
0
0
975,207
0
0
0
0
0
0
0
0
0
75,814,811
34
0
0
0
0
1
0
0
0
0
0
0
0
0
6
2
12
39
1
4
8
0
1
18
5
3
87
221
76
77
174
13
20
2
9
6
2
249
0
485
178
114
328
4
5
0
1131
97
52
50
94
17
50
7
21
5
2
269
0
527
175
188
280
28
33
0
1648
282
210
593
64
34
25
48
15
726
1,004
6
2,124
713
491
1,047
33
63
1
5,180
VALUE
6,997,839
0
0
included above
0
0
0
1
0
0
0
0
0
0
0
0
928,587
11,484,828
0
0
0
0
0
0
0
0
0
19,411,255
COMMUNITY RELATIONS DEPARTMENT
April 2013
S. Guitar, Community Relations Director
COMMUNICATION SERVICES
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Continued updating Facebook and Twitter
Facebook – 2,988 people “like” us, up 1.5 % from March.
- Messages reached 19,227 people (60.8% Female; 38.3% Male)
Twitter – 550 followers, up 10% from March.
E-subscription Service:
(E-NEWS, Agendas, Council Reports, SHTV Guide & Job Opportunities)
Distributed 26 newsletters in April
3,643 subscribers, up 6% from March
Take T.E.N. employee newsletter: issued 7 editions
Updated website including items for Economic Development and Velocity
Updated artwork in numerous sections of the website
Worked with Community Foundation to finalize hiring of executive director
Preparations for Memorial Day Parade
Preparations for Sterlingfest
Preparations for scholarship presentation
Preparations for awards for boards & commissions
Secured Tree City Award
Assisted with preparations for Community Foundation's Annual Meeting
Organized and attended with jury sub-committee for Sterlingfest
Coordinated Spring SHINE Day; collected volunteer information, property owner
information, contacted churches, organizations, volunteer corps to solicit
volunteers.
Continued entering in complaint in new system
Citizen Action Center – April 2013
222 General E-mail Request for Information and/or Service
BOARDS & COMMISSIONS
Sterling Heights Cultural Commission
• Sub-committee for artist applications for Sterlingfest met
• Approval of selling of the Upton House painting through a raffle at Sterlingfest
Community Foundation
• Annual Meeting held
• Contract signed for the hiring of executive director
Sterling Heights Beautification Commission
• Designed and printed flyer for seed packets to be distributed along parade route
(Recycling/Beautification Award Nominees)
Sterling Heights Ethnic Community Committee
• None
SHTV
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Aired Regular and City Council meetings along with, Budget Hearing Meeting, Zoning
Board of Appeals and the Board of Ordinance Appeals Meetings
Completed production on Sterling Heights CERT PSAs and safety messages
Produced annual Budget Video presentation
Updated Sterling Heights Athletics Clubs PSA
Completed production on Community Relations budget video presentation
highlighting Sterling Heights Volunteer Corps and its participants
Sent the single SHTV Sony XD-camera used on all remote shoots and SHTV
productions in for essential software upgrade
Completed post production on Special Getting to Know Your Neighbors Panel
Discussion video presentation
Conducted phone interviews with sound/light production companies for Sterlingfest
Provided sound system support for Patent Office presentation at Velocity
Recorded, edited, and aired Patent Office presentation at Velocity
Recommended 3rd Ear’s quote to update improve and provide proper audio
equipment at Velocity
Negotiated Radio Station promotional Partnerships for Sterlingfest 2013
Replaced Backup Drive and SHTV programming files for Nexus playback system
Created Facebook link for Sterlingfest
Updated Sterlingfest.info with announcements of bands and schedules
Posted several job postings to intranet
Maintained and updated information on the budget center throughout the budget
hearing process
Completed and uploaded Legally Speaking Training Seminar “Applet Practice”
Edited Legally Speaking Training Seminar “Parental Restoration Act & By Pass Appeals”
Created and replaced hold messages on the city phone system
Updated website including items for Economic Development and Velocity
Updated Economic Development Facebook page
Posted municipal meetings agendas on website
Posted municipal meetings minutes on website
Published newsletter mailing lists for subscribers to meeting agendas
Published notifications of SHTV on-demand list of new programs
Updated city’s Facebook page
Maintained Recreation Activities line
12 service club / lost (found) pet notices place on the SHTV Message Board
Posted information/messages on Outdoor Electronic Signs
Created & updated city department, events & activity messages SHTV Message Board
Programmed AM 1700 Radio Station messages
Created and updated Library Channel Message Board pages
Uploaded SHTV Program Schedule onto City Website and emailed copies to
subscribers
Uploaded video presentations to the City’s YouTube Channel
Produced SHTV monthly report for submission to the Community Relations
department overall monthly report
NEWS STORIES COVERED
Produced new episode of Sterling Report featuring: Foundation Annual Meeting with
introduction of new Executive Director, VSE Preservation System on Sterling Heights
Vehicles and New Library Website.
SHTV PEGCentral Data
Stream Files
381 files available for playback
326 files published
55 files unpublished
Top Five PEGCentral Viewed Files
5-7-13-CityCouncil.mp4
Patent_Office_presentation.mp4
edge_awards_2012.mp4
4-16-13-CityCouncil.mp4
4-15-13-CouncilBudgetWrkshp.mp4
SHTV YouTube channel data
SHTV YouTube Channel views 1,424
SHTV YouTube Channel Estimated minutes watched 2,576
SHTV YouTube Channel new subscribers 2
PRINT REQUESTS
1,000 - 6" x 9" City Catalog Envelopes for City Clerk
26 - Municipal Phone Directories for City Management
200 - Court Officer Statements (R. Smith) for 41A District Court
500 - Motion to Approve Plea Agreement for 41A District Court
2,000 - Tree Trimming Notice Door Hangers for D.P.W.
11,000 - Summer Playground Flyers for Parks & Recreation
2,500 - Senior News Newsletters for Parks & Recreation
5,000 - Leave/OT Requests for Police
2,500 - Witness Statements for Police
2,500 - Abandoned Auto Reports for Police
5,000 - Impounded Vehicle Reports for Police
2,500 - Your Vehicle has been Towed forms for Police
STOCK REQUESTS
Assessing - 1,000 - #10 City Envelopes.
Engineering - 500 - #10 City Envelopes, and 500 - City Letterhead.
Finance - 500 #10 City Window Envelopes, and 500 - #10 City Envelopes.
Library - 2,500 - 60# White 11" x 17".
Parks & Recreation - 1,000 - 60# Terra Green 8.5" x 11", 1,000 - 60# Pulsar Pink
8.5" x 11", 1,000 - 60# Orchid 8.5" x 11", 1,000 - 60# Yellow 8.5" x 11", and 1,000 City Letterhead.
Police - 1,000 - 20# White CB *.5" x 11", and 3,000 - 100# White Gloss 8.5" x 11".
Treasury - 1,000 - City Letterhead, 100 - Group 20 Time Cards, and 55,000 - 20#
White 3-Hole Bond 8.5" x 11".
BUSINESS CARDS
City Management - 1,000 - Mayor Notte
Fire Department - 500 - Boughton, 500 - Gonczar, and 500 - Dye.
Police - 500 - French.
OUTSIDE PRINTING
2,350 - Section 34 Clean-up Mailers for the City of Warren.
1,550 - Section 35 Clean-up Mailers for the City of Warren.
STOCK ROOM
20,000 - City Letterhead Master Run.
10,000 - #10 City Envelopes.
10,000 - #10 City Window Envelopes.
Assessing - 2 Cases.
City Clerk - 2 Cases.
City Development - 2 Cases.
City Management - 2 Cases.
41A District Court - 8 Cases.
D.P.W. - 2 Cases.
Engineering - 2 Cases.
Parks & Recreation - 7 Cases.
Police - 1 Pallet.
COPY PAPER
COMMUNITY SERVICES DEPARTMENT
April 2013
T. Turgeon, Community Services/Library Director
LIBRARY
Automation/Technology
Weather.com was put on all of the public staff PCs so that weather emergencies could
be monitored.
14 replacement PCs were ordered (7 for staff, 7 for public).
The juvenile paperback series project is completed. Karen is now working on the
hardcover series books.
Services/Programs/Issues
In April, the library circulated 51,884 items and responded to 7,566 resident requests
for information.
27,538 residents visited the library in April, an average of 1,059 a day or 109 an hour.
A tornado drill was held April 30 and disaster and emergency procedures will be
updated.
Tax season is over. The library retains two years of Federal and Michigan reproducible
tax forms. Thanks go to library assistant Mike Elgert for all his hard work throughout
the tax season.
National Library Week, National Poetry Month and National Diabetes Month were
celebrated with attractive book and AV displays in the library.
Final orders for the 2012-13 library materials budget were submitted by librarians.
An adult reference collection maintenance and weeding project has been conducted to
make more room for fiction materials.
The Friends of the Library generously agreed to purchase a new aquarium for the Youth
Services area.
In recent months, library patrons have not complied with the library’s Code of Conduct
Policy regarding the “NO FOOD and covered beverages only” rule inside the building.
New signage will be posted.
Regular maintenance spraying for insects was performed on both floors of the library.
Several damaged easy chairs were removed from the public floor and a number of table
chairs required cleaning.
The library hosted Mark Binelli, author of "Detroit City is the Place to Be", on April 30 as
part of the Michigan Notable Book author tour sponsored by the Library of Michigan.
The library applied to be part of this program, during which authors of 20 different
books that are notable to Michigan, or by an author from the state, tour libraries doing
readings and signings in both the lower and upper peninsulas. 19 people attended this
program.
Dianna Stampfler from Promote Michigan presented "Ladies of the Lights" on Thursday,
April 25. The program detailed the colorful history of the women who kept the many
lighthouses along Michigan's shorelines. 28 people attended.
Highlights of this month’s Children’s programming include:
• 3 Monday Medley programs with a total of 34
• 3 Storytimes with 44 attending
• 3 Toddler Times with a big attendance of 194
• 4 Paws programs had 24 children reading to our dogs.
• The Saturday Spring Craft program was enjoyed by 55.
• Animal Kingdom’s two shows had a total of 194.
• 1-2-3 Chat was attended by 19 socializing moms and tots.
• Tish’s Shake Rattle and Roll ever popular. 117 were shaking and rolling.
• The Limerick Contest was entered by 41.
Boards/Commissions/Staff
Two Supervisors’ meetings and one Public Services staff meeting were held. Cathy Les
attended the Overdrive MCLS group meeting in Lansing.
Adult Services library page/van driver Kim La Gorio continues her recovery from ankle
surgery. Management Assistant Loa Stanislawski has been filling in as van driver for
Outreach Services.
New pages were welcomed in Public Services: Clara Stine and Brookelyn Wharton.
Carla Wilbert was hired as a PT Clerk in Circulation.
April Library Statistics
April 2012
FY 12/13
Library Web Site Hits
38,471
314,450
Online Catalog/Database Usage/Facebook/Blog
56,847
590,959
Circulation
51,884
488,179
5,975
49,951
27,538
302,307
7,566
70,402
937
13,510
Loans-Outgoing Items
7,679
69,265
Loans-Items Received
8,072
76,364
359
3,388
In-House Usage
13,388
110,928
Materials Added
3,106
17,302
Holds Placed by Residents
6,703
63,944
Public Computer Usage (Hours)
Library Visits
Information Requests from Residents
Program Attendance
New Patron Registrations
PARKS & RECREATION
Administration
Staff attended the Metro Detroit ASA Annual Business
meeting in Frankenmuth on April 25 - 26.
Part-time positions were posted for Recreation Supervisor and Recreation
Specialist.
Staff attended the Sterling Heights Community Foundation Annual
meeting.
Staff attended the 5K meeting on April 10.
Staff participated during interviews held by Purchasing for potential credit
card companies.
Staff met with Ford UAW and Home Depot representatives to continue
discussions on park improvements at Dodge Park.
Staff ordered the dance recital t-shirts.
Instructional
The dance recital program was created and finalized.
The spring sessions of Dance, Fitness, Yoga, and Gymnastics continued.
Athletics
Adult Softball Manager’s meetings were held and all paperwork was
distributed.
Adult Softball leagues began at Baumgartner Park.
Field rentals began for baseball, softball and soccer.
Summer
Playgrounds
Special Events
Summer Playground staff interviews were completed and hiring papers
were sent to the new individuals that’ll be joining us this summer.
Planning for the 5K Run in Dodge Park has kept staff busy! The course
will change this year due to the large number of runners that we are
anticipating. The City’s property next to Metro Church of Christ and
Dodge Park will be incorporated into the race course.
One man’s trash is another man’s treasure. Our annual Treasure Hunter’s
Market is set for Saturday, May 11! Once again this event has sold out!
Nature Center
Plans are underway for our 1st annual Mother & Son Cookout to be
held at the Nature Center on May 6. We plan to have a
representative from the DNR to teach casting and tying hooks.
Also, a representative from Royal Oak Archery will be in
attendance to assist with how to use bows and arrows. Our own
Naturalist will be hosting an “I Spy” trail and the night will end with some
hot dogs and s’mores!
Nature Center
The Nature Center held one class this month and had 32 guests in
attendance.
Two birthday parties were held in April with 43 guests in
attendance.
Five people enjoyed the movie that was shown this month.
956 drop-in visitors popped in to the Nature Center during April.
Park/Building
Operations
The Recreation Center hosted a McDonald’s Job Fair on April 23.
The Recreation Center hosted a McDonald’s Manager Meeting on April 24.
The picnic shelter rental season began for 2013.
The staff continued the spring park and playscape
inspections.
The Senior Center hosted the 5th annual blood drive. The American Red
Cross reported that 40 pints of blood were donated.
The Senior Center hosted two sessions of the Macomb County Sheriff’s
Boater’s Safety Class.
The Recreation Center hosted the Sterling Redskins football registration,
the MDASA umpires clinic, and the Sterling Civic Theatre rehearsals.
Seniors
The seniors enjoyed four day trips during the month of April:
• April 5: 66 seniors enjoyed the Tigers Opening Day party at the
Senior Center.
• April 10: 29 seniors visited the Motor City Casino.
• April 17: 36 seniors travelled to The Purple Rose theater to see “33
Variations”.
• April 25: 28 senors enjoyed Lunch Bunch at El Charro Mexican
Restaurant.
161 seniors played Bingo, 52 seniors enjoyed playing Bunco and 549
seniors played Bridge.
141 seniors gathered for the Calorie Conscious meetings.
179 seniors participated in the Card Party.
288 seniors enjoyed each other’s company at the eight Get-Togethers
held in April.
Six seniors participated in Investment Club in April.
Massages were enjoyed by 37 seniors during the month of April.
30 seniors participated in the Model Builders Club.
30 seniors gathered to watch the movie, “Trouble With the Curve” on
April 16.
10 seniors participated in this month’s Musical Group.
24 seniors participated in the four Painting classes and 17 seniors
enjoyed the three Painting Workshops.
37 seniors visited with the Foot Doctor during April.
194 seniors used the Pool Room during April and 26 seniors played in the
Pool Tournament.
18 seniors played four games of Scrabble during April.
Four sessions of Stained Glass were held with 33 seniors in attendance.
Five sessions of Woodcarving were held in April and 93 seniors
participated.
On April 3, 40 seniors gathered at the Senior Center to listen to guest
musician, Dan Bergen, provide musical entertainment.
336 seniors participated in the last month of Bowling and 132 seniors
participated in the Bowling Banquet.
24 seniors took part in the three sessions of Exercise With Mary during
April.
Four sessions of Badminton took place this month with 43 seniors
participating.
Seven sessions of Basketball took place in April with 65 seniors enjoying
court time.
Nine sessions of Line Dance took place this month with 171 seniors
enjoying themselves.
Pickleball continues to be very popular with 657 seniors enjoying court
time during April.
16 seniors challenged each other at Ping Pong.
Tai Chi remains popular with 148 seniors participating.
38 seniors enjoyed playing Volleyball this month.
The walking track had 1,727 visitors in April.
188 seniors participated in the nine Zumba Gold sessions that were
offered in April.
Seven seniors took part in the Book Club book discussion in April.
25 seniors had their blood pressure taken at the Senior Center this
month.
Special
Recreation
Movie and Pizza Night was held on April 19 with 75 people in
attendance.
31 participants enjoyed our two Cooking classes in the month of April.
164 participants danced the night away at our spring dance on April 12!
Preparations are underway for the Prom dance in May, Day Camps
beginning in June, Softball League beginning in May, and the Day Camp
supply order for the end of May.
Dance Exercise classes are still quite popular and we have 22 participants
enrolled in our spring session.
Conducted interviews and hired temporary part-time staff to work the
Day Camps this summer.
Bowling League was completed in April and the Bowling Banquet was
held on April 24.
Creating Community through People, Parks and Programs
April 2013
FIRE DEPARTMENT
C. Martin, Fire Chief
ADMINISTRATION
During the month of April, Fire Chief Martin:
• Attended Macomb County Fire Chiefs Multiple Alarm Committee meeting
• Attended Monthly County Chiefs meeting
• Attended a Post Incident Analysis for an explosion in Harrison Twp.
• Attended Directors Meetings
• Attended County Tech Rescue Board of Directors meeting
• Continued working on the ISO project
• Participated in a meeting regarding significant code violations at a business, followed by
witnessed inspections at the property and work with City Legal for a remedy
• Presented the proposed 2013/2014 Fire Department Budget to City Council
• Continued discussions with other Fire Departments regarding service sharing
• Attended Southeast Fire Chiefs Expo and Vendor Show
• Attended a tabletop exercise at Selfridge ANGB
• Attended a meeting/demonstration for a new time card system
• Attended FDIC in Indianapolis and networked with several other Fire Chiefs; also attended
the following lectures:
• Lessons from the “War Years”: Firefighting, Politics, and Budget Cuts
• Issues and Challenges in Today’s Fire Service
• Leadership and Succession Planning in Today’s Fire Service
• Justifying and Defending Your Organization During the Financial Storm
• Bruno and Norman “Unplugged”
• No Brainer Management Leadership Tactics
• Inspiring Leadership for Today’s Fire Service
• Firefighter Free Speech
• Attended & spoke at Public Safety Chaplin graduation ceremony at Macomb Fire Academy
Assistant Chief Adler:
• Daily updates and information sharing sessions w/ Battalion Chiefs
• Review and modify cleaning supply usage
• Meet with Sgt. Fawaz over dispatch issues
• Hosted Delia Park Hazmat Post Incident Analysis
• County Hazmat Board of Directors Meeting
• Developed new HAZMAT PIA form for the County Fire Chiefs Association
• Attended Southeast Fire Chief’s Association Vendor show
• Meeting and presentation of Time and Attendance payroll program
o Advanced time management
• Deliver IT equipment to Macomb County EM after fire at County building
• Attended multiple Directors meetings
• Attended and participated in OCC’s Emergency Services Day at OCC
• Attended ACLS Training
• Attended the Homeland Security Conference in Grand Rapids
• Reviewed multiple SOGs
• Training Meeting with White Lake Twp. FD
• Reviewed Maintenance Division for efficiencies
• Review Department bills for accuracy
Performance Objectives – Fire Administration
To provide a successful transition from the current Fire Department’s 4D
Record Management system to the New World system.
100%
80%
To continue to pursue additional service sharing opportunities with other
area Fire Departments and within the City in an effort to deliver q uality
emergency services in the most cost effective and efficient manner.
60%
To review all departmental operational plans to ensure the most efficient
and effective service delivery, including a reducti on in personnel assigned
to fire apparatus
40%
20%
To continue to refine inventory control of all necessary suppli es in an
effort to reduce budgetary cost.
0%
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
To persue the implementation of an A LS reimbursement fee from private
tran sport company to recover cost of services provided by the Fire Dept
Performance Objectives – Fire Extinguishment
To ensure personnel are provided the resources for the National Fire
Incident Reporting System standard to develope and report fire and other
incident data in a uni formed manner to the US Fire Administration
100%
80%
To continually review departmental operational plans to ensure the most
efficient and effective deployment of personnel and euqipment
60%
40%
To successfully transition a ll personnel in the fluent use of the New World
Records Management System to ensure effective and effi cient daily
operations.
20%
0%
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
To successfully implement a countywide personal identifi cation system
compatible with area fire departments
TRAINING DIVISION
During the month of April, the Training Division coordinated/delivered training on the following
subjects:
EMS airway skills validation
SCBA review
ACS/STEMI cardiac assessment and treatment
Sunoco pipeline tour
Elevator training
Chief of Training Duke:
Meetings Attended:
•
•
•
NWS bi-monthly with Information Technology
NWS monthly meeting
Training Division
Miscellaneous:
•
•
•
•
•
•
•
•
•
Attended NFA Executive Leadership two-week course for EFO
o Completed EFO certification
FEMA 2011 AFG coordination
o Completing year-end financial report
FEMA 2012 AFG coordination
o Wrote amendment and was approved for company officer fire inspections
Completed division personnel performance appraisals
Coordinated/published May training schedule
Coordinated light duty personnel
New World computer issues/MDCs, etc…
o Extensive list of problems currently working with IT to correct
o Multiple MDC problems continue
o Submitted two software suggestions for RMS improvement
o Added alerts for group home identifier
o Added training permissions for personnel
Recommended training to the FC for approval
o RAFT vendor show
o RAFT officer operations course
o Extrication symposium
o Pediatric trauma workshop
Taught ACLS to department personnel
Training Officer Ranes:
Training Delivered
•
Elevator emergencies
Training Attended:
•
•
•
Airway Maze
SCBA Review
Pipeline
Meetings Attended:
•
•
•
RAFT Extrication Symposium 4/8/14
Loss Control meeting 4/9/13
New World/SHFD IT meeting 4/11/13
Miscellaneous:
•
•
•
•
•
•
•
•
•
•
•
Working with RAFT on Extrication Symposium
Workspace organization
Continuous NWS troubleshooting from the beginning of GO LIVE
Dealing with NWS issues with 56 hour members concerning the PCR, NFIRS, Station
Activity logs, and Training
Dealing with NWS issues with Fire Prevention
Dealing with the NWS Hot Fix
Setting NWS Mobile test with Dispatch
Working with NWS to solve EMS PCR/NEMSIS issues in order to be able to submit info to
State and Federal agencies.
NWS Data input (EMS PCR issue)
Attempting to contact Conrail management to obtain info for Chief Martin
Videoconference troubleshooting
EMS Coordinator Ratliff:
Training Delivered
•
•
•
•
•
•
ACLS recertification for 19 Firefighters and 3 Beaumont Nurses
BLS Instructor re-certification for 3 FF
Zoll Monitor training for department
Review Protocol’s for Airway Management, Pt. Assessment, Cardiology,
2 hour Airway Lab/Maze for all EMT-B and EMT-P
2 hour ACS, STEMI, and CARES training by Dr. Swor
Training Attended:
•
•
•
FDIC
o Type-4 IMT tools in incident management (MCI)
o Leadership and Succession planning for the fire service
o Be a leader, not just a position
o Patient care after a near drowning
o 4 General Sessions relating to “Today’s Fire Service”
Raft Vendor Show
o CPR “thumpers review & research”
o EMS CEU on demand
MCTRT Rope training
Meetings Attended:
•
•
•
•
•
•
UMAS management (monthly) to iron out EMS related issues
UMAS regarding personnel problems on scene
Warren Fire Dept. EMS Chief Mark Schemanski to demo a new king airway laryngoscope
HFM EMS Coordinator Melissa Jackson to discuss pre-hospital radio calls
HFM ER Medical Director Dr. Tony Colucci to discuss “Pre-Hospital” trauma protocol
MCA Director Gary Canfield regarding 12 lead transmission capabilities relating to Life
Pack 12, Zoll, and Phillips heart monitors
Miscellaneous:
•
•
•
New World Software
Unable to enter CARES documentation in system due to NWS problems
R2N meeting continue
Training Division - 2012/2013 Performance Objectives
100
80
99
90
100
80
60
% Com pletion
40
20
0
NIMS Com pliance New World Fire
Records
Managem ent
Pipeline
Aw areness
Firefighter Life
Safety Inititatives
ISO 9001:2000 Calibrated Devices Report
Devices tested/calibrated in: April
Description
Airpak regulators & reducers
Airpak sensor batteries
Airpack Inspections & valve repair
Airpack Flow test
30 minute bottles
60 minute bottles
Hydrostatic Cylinder testing
Vacuum and fill, repair 02cylinders
Annual Fit Testing
Fire extinguishers – annual & hydro
Hose Repair
Tools/ other equipment
Mask/ Helmet repairs
Ground Ladders
Monitor maintenance and calibration
Fill Station Maintenance
Devices to be tested/calibrated in: May
Quantity
2
2
1
0
14
0
0
1
0
0
0
7
0
40
3
1
Description
Airpak regulators & reducers
Airpak sensor batteries
Airpack Inspections & valve repair
Airpack Flow test
30 minute bottles
60 minute bottles
Hydrostatic Cylinder testing
Vacuum and fill 02 cylinders
Annual Fit Testing
Fire extinguishers – annual & hydro
Hose Repair
Tools/ other equipment
Mask/ Helmet repairs
Ground Ladders
Monitor maintenance and calibration
Fill Station Maintenance
Quantity
2
0
6
0
10
0
0
0
0
0
0
4
4
0
1
0
EXTINGUISHMENT DIVISION
The extinguishment division responded to 909 alarms in April 2013. This averages out to 30
alarms per day or 1 run every 48 minutes. Fiscal runs year to date are 9,628.
Fire Activity
April 17; Responded with Engine 1, Truck 1, BC 3, and Engine 4 to Meijer’s for a reported light
fixture on fire on the south side of the exterior. Rescue 1 arrived on scene and found a
recessed light fixture in the facade of the building that had melted the plastic lens of the fixture.
Fire and smoke damage was present to the light fixture and immediate area around the fixture.
This was a standard bulb fixture, approximately 8" x 8". The damage was very minimal. An
investigation revealed a burned bird's nest in the fixture. There was no fire extension and the
fire was already extinguished. Crews at the scene laddered the façade to investigate and check
for fire extension; none was found. The manager was notifying a repair crew to repair the
damaged light fixture. Estimated Property Loss: $500.
April 22; Engine 1 responded to Imperial Court for a reported stove fire. While en route,
dispatch advised Engine 1 that the window had broken in the kitchen and smoke was visible.
The kitchen window was breeched and fire attack commenced through the garage into the
kitchen. Fire had extended to the cupboards and kitchen ceiling. The fire was extinguished and
overhaul was completed. The homeowner stated that she was getting ready to fry something
and was heating oil. A friend came over and she turned the stove off and went to the basement
to retrieve something. After about 20-30 minutes she heard something breaking like glass and
went upstairs to find the kitchen on fire. She fled the house with her child and friend. Estimated
Property Loss: $30,000 / Estimated Contents Loss: $10,000.
EMS Activity
April 8; Engine 2 was called for a 16-year-old female with a chief complaint of an overdose on
Methadone. The patient took 15 to 20 pills. EMS placed the patient on the floor and began
rescue breathing via a bag valve mask and CPR. The patient showed PEA (pulseless electrical
activity). The patient regained a pulse after about 20 compressions and a few breaths. An IV
was established and the patient was given 2 mg of Narcan IVP. The patient’s pupils went from
pinpoint to reactive. The patient started to breathe on her own but was still not alert. The
patient was given 2 mg more of Narcan IVP. The patient became alert x 3, and was placed on
a mask at 15 lpm of O2. The patient was transported to HFM ER semi-fowlers. The patient’s
care and report were transferred over to HFM ER Dr.
April 11; Engine 4 responded to a person with a head injury from an assault on Schoenherr
Road. Engine 4’s crew initiated care to a 24-year-old female. The patient was found one block
from Roger’s Roost where the injury occurred. The patient was lying on the ground and was
alert. The patient complained of head pain and stated that her whole body hurt. The patient
informed Engine 4 that she was dancing and drinking alcohol at Roger’s Roost and another
patron assaulted her. She stated that someone struck her in the head with a beer bottle. The
patient stated “Roger’s Roost staff would not let her back into the bar and told her to leave”.
The patient left the bar and walked south to the location found. The patient had a 2-inch
laceration on her forehead and a hematoma the size of a quarter had developed. Cervical
precautions were initiated and the bleeding was controlled. The patient had pulses, motor
function, and sensation in all extremities. The patient’s pupils were equal and reactive. The
patient remembered the incident and denied any loss of consciousness. The patient was moved
to the ambulance for re-assessment, remained alert, and had positive pulses, motor function,
and sensation in all extremities. Care of patient was transferred with a report to the crew of
UMAS for conveyance to the ER.
Motor Vehicle Accidents
April 1; Engine 5 was dispatched for a rollover injury accident at Dobry/Mound Road and arrived
to find a vehicle on its side with the driver still inside. A bystander was trying to give
assistance. Engine 5’s crew stabilized the vehicle with cribbing. An Engine 5 crew member
entered the vehicle through the rear hatch and took c-spine control. An initial patient survey
was performed and a c-collar was applied. Engine 5 and Rescue1 crew removed glass, cut the
“a” post and the “b” post with hydraulic cutters. A reciprocating saw was used to cut the roof
to the sunroof opening. After all cuts were made, the roof was pulled to the ground allowing
patient access. The patient was extricated to a long backboard. The patient’s spine was
palpated prior to being strapped to the backboard. The patient was secured to the long
backboard with her head immobilized. The patient’s vitals and history were taken. The patient
also has pain to her right clavicle, with no deformity noted. The patient had tenderness upon
palpation of her lower back. There was no deformity noted, and the patient denied any
neurological deficit in her extremities. IV access was achieved, and HFM was contacted via 800
radio. The patient’s care was transferred over to UMAS A59 with a full report given.
April 18; Engine 1 was dispatched for an injury accident on M-53. Upon arrival, Engine 1 found
a Grand Am that had drove off the expressway and hit a tree. The tree impacted the car directly
on the driver’s door causing approximately 18" of intrusion. The patient was leaning to the left,
and her head was out the window wedged between the exterior top part of driver’s door and
the tree. The patient was unresponsive, but breathing, and she did have a strong radial pulse.
An Engine 1 Medic made entry through the rear passenger side door and held c-spine
throughout extrication. A c-collar was applied. Total extrication time was 18 minutes. The
patient was extricated by removing the roof and removing the lower 1/3 of the steering wheel.
The patient became combative and was backboarded. The patient was scissor stripped in the
ambulance and a detailed physical exam found no obvious deformities or fractures. There was a
minor laceration found and noted. An IV was established and then pulled out by the patient.
The patient was becoming very combative at this point. Ventilations were assisted with a bag
valve mask. A report was called in without further orders given. Nothing else changed en route
to the hospital. The patient’s care was transferred over to the physician without incident.
Other Alarm Activity
April 16; Engine 2 responded non-emergency to a reported possible bottle bomb in a mailbox
on Olivet. On arrival, Engine 2 found a mailbox empty and without damage. The homeowner
met Engine 2 outside with an empty bottle in a zip lock bag. The bag was turned over to SHPD.
No hazard was found. The homeowner stated that he checked the mail yesterday about 1700
hours and the mailbox was empty. He found the door of the mailbox open about 1200 noon
and found the bottle in mailbox. The Fire Marshal was notified of the incident.
April 17; Engine 1 and Rescue 1 responded to the area of 17 Mile and Mound Road for a vehicle
fire. Upon arrival, fire crews found a tractor-trailer semi with mechanical problems only. There
was no fire. Rescue 1 crew spoke with the driver. The vehicle had a mechanical failure. Motor
oil was leaking from the area of the exhaust and also from under the vehicle. Approximately 3
quarts of oil spilled on the concrete roadway. Rescue 1’s crew used oil-dry to absorb the oil.
The driver was getting his own tow company. The spill was absorbed, and there was no hazard
at this time. Rescue 1 was made available.
FIRE DEPARTMENT – MONTHLY STATS
Activity by
Category
Year-to-Date
Cumulative
Since July 1, 2012
Fiscal 12/13
Prior Year Same Period
Since
July 1, 2011
Fiscal 11/12
FIRES
EMS
OTHER
190
7438
2000
9628
216
7362
2053
9631
April-13
22
712
175
909
April-12
44
739
219
1002
FIRE PREVENTION DIVISION
During the month of April, Fire Marshal Bauss:
• Met with Building Department to review new Permit Record System
• Met with Shelby Township Fire Marshal to review Mobile Eyes inspection reporting
computer system
• Met with Compliance Engine representative to review inspection reporting computer
system
• Met with Senior staff to review business fire code violations
• Met with Fun-Fest Productions, Luna Entertainment, Cunningham Limp and Gen-Co
Construction to review Freedom Hill site requirements
• Met with New World Solutions senior staff to review compliance requirements
• Performed special inspection at Bed Bath & Beyond for Fire Alarm compliance issues
• Reviewed UL1254 requirements with owner of Dodge Park and Utica Road Fueling
Station
• Reviewed Fire Alarm requirements for Chrysler Paint with contractor
•
•
•
•
•
•
•
•
Performed capacity check at Pine Ridge on Hayes to check for dining room overcrowding
due to wheel chair and walker obstructions of aisle ways and exits
Site inspection of LA Fitness on Mound and Hall, address, sprinkler and fire alarm splits
Presented on going code violation issues from local business at formal hearing with
business owner and Judge Sierawski.
Met with Damon Pietraz of Underwood Fire Protection at local business to review Fire
Pump concerns
Attended Oakland Macomb Fire Inspectors Society training for UL300 Kitchen
Suppression
Performed Origin and Cause Fire investigation at residential fire with civilian injury
Performed Origin and Cause Fire investigation at residential kitchen fire
Performed multiple fire alarm and fire suppression witness tests
Fire Inspector Adsit:
• Met with Building Department to review new Permit Record System
• Met with Shelby Township Fire Marshal to review Mobile Eyes inspection reporting
computer system
• Met with Compliance Engine representative to review inspection reporting computer
system
• Met with Senior staff to review business fire code violations
• Met with FunFest Productions, Luna Entertainment, Cunningham Limp and Gen-Co
Construction to review Freedom Hill site requirements
• Met with New World Solutions senior staff to review compliance requirements
• Attended Oakland Macomb Fire Inspectors Society training for UL300 Kitchen
Suppression
• Performed Origin and Cause Fire Investigation for Arson Fire at a commercial dwelling
• Performed Origin and Cause Fire Investigation for Arson Fire of a vehicle
• Performed multiple fire alarm and fire suppression witness tests
1. To create an interactive Fi re Prevention website for
businesses to report required fire suppression, fire alarm,
smoke detector and draft-stopping documentation.
Fire Prevention 12/13 Performance Objectives
100
100
2. To examine all operating guidelines and procedures to
ensure efficient service delivery, including in-company
inspections and plan review operational efficiency ch anges.
80
50
60
50
% Complete
40
3. To reorganize all Fire Prevention records and utilize
electronic data storage and the New World Record
Management System where available.
25
20
0
4. To explore opportunities to deliver and install smoke
detectors to needy residents without additional costs to the
City.
P erformance Objectives
MONTHLY ACTIVITY REPORT
Activity Name: FIRE PREVENTION
Month of: APRIL 2013
2011/12
2012/13
ACTUAL BUDGET
PERFORMANCE INDICATORS
1. Total Fire Inspections Conducted
APR
2012/13
Y.T.D.
1,107
1,060
33
665
General Building Fire Inspections
60
0
0
9
Special Code or Final Occupancy Inspections
Liquor License, Amusement Devices, Capacity
Checks & Site Inspections.
348
350
7
220
167
350
17
82
Witnessed Acceptance Tests Inspections
72
80
14
80
Re-inspections of Violations
389
200
18
247
Citizen Assistance Inspections
71
80
1
55
Hours
Hours
Hours
Hours
2,116
3,000
99
1166
4. Investigations (Fire and Other)
41
80
4
30
5. Plan Reviews (Site, Buildings, Alarms)
271
300
14
204
2. Hours Spent on Hazardous Materials Data Entry
3. Violations Discovered and Issued
fwd:
1,915
+
150
=
Due to changing from 4D reporting to New World System – Re-inspections & violations discovered are estimated.
2,065
POLICE DEPARTMENT
April 2013
M. Reese, Police Chief
CRIMINAL ACTIVITY
APRIL 1:
The victim reported she was notified by her bank that someone used her debit card
number at Meijer, 36600 Van Dyke, for a purchase over $1200. She was advised that
another transaction was attempted, however was denied.
An employee in the 3000 block of 15 Mile Road, west of Ryan, reported that someone
broke out the taillight of his vehicle while it was parked in the lot.
A guest of Sunnybrook, 7191 – 17 Mile Road, west of Van Dyke, reported that someone
stole his and his two daughters’ passports from his unlocked vehicle while it was parked
in the lot.
A shopper at Lakeside Mall reported that someone stole her wallet from her unlocked
vehicle while it was parked in the lot. The wallet contained numerous credit cards and
I.D. cards; some of the credit cards had already been used prior to the victim being
able to cancel them.
A resident in the 43000 block of Frontenac Avenue, located in the Utica and Van Dyke
area, reported that he was cleaning out his car and left the car unattended for about 5
minutes while he took some items in. When he came back out, a yellow and black tool
bag containing expensive tools was missing.
A resident in the 34000 block of Dryden Drive, located in the 15 Mile and Dodge Park
Road area, reported that someone stole a package that had been delivered to his
home.
APRIL 2:
A resident in the 39000 block of Byers Drive, located in the 17 Mile and Mound area,
reported that someone blew up her mailbox. The victim states that she heard a loud
noise and then heard something hit the upper front window of her residence. Later,
she realized that her mailbox was in pieces. There was a reddish / orange powder
inside the mailbox, along with burn marks, and pieces of it scattered throughout the
surrounding area.
A resident in the 14000 block of Moravian Manor Circle, located in the 15 Mile and
Moravian area, reported that someone stole his Ford truck from the side of his condo.
The victim states that a Honda ATV was in the bed of the truck, which he just
purchased from Ohio. The truck is paid off, however the victim states the keys to his
house, truck and business were on the floor of the truck at the time of the theft, along
with a GPS unit, personal paperwork, sunglasses and miscellaneous items.
APRIL 3:
A resident in the 8000 block of Shawn Drive, located in the 15 Mile and Van Dyke area,
reported that someone threw a rock through her kitchen window. The rock was found
on the living room floor.
A resident in the 41000 block of Olivet Drive, located in the Saal and 19 Mile Road area,
reported that her credit card had been compromised. She tried to charge something
and the card was declined. She contacted the card company, and was advised that her
password settings, email, name and address had all been changed, and the card was
maxed out. The company froze the account, however since then, there have been two
additional charges to the account. The security team is working on the situation.
A resident in the 33000 block of Swan Drive, located in the Hayes and 14 Mile Road
area, reported that he went for his usual early morning bike ride, and upon returning,
he found a hole in the wooden side door of his house. The hole was located
approximately 12 – 18 inches below the doorknob, and would not have provided access
to the house. There was also a small window at the top of the door that was not
tampered with.
APRIL 4:
A resident in the 11000 block of Canterbury Drive, west of Dodge Park Road, reported
that someone cut the catalytic converter from his vehicle while it was parked in front of
his residence.
The victim reported that while she was shopping in the 12000 block of Hall Road, east
of M-53, someone stole her wallet from her purse. The purse was open and hanging
over the victim’s shoulder behind her back. She states she did not see or feel anything
suspicious, and checked with the store to see if it fell out, however no-one turned the
wallet in. There were numerous credit / debit cards in the wallet, along with her I.D.
and some cash.
The father of a homeowner in the 41000 block of Plumtree Drive, located in the Ryan
and 18.5 Mile Road area, reported that upon checking for his daughter’s mail, he
discovered someone had broken into the residence. A large landscape rock had been
used to break out the kitchen window. The entire house had been ransacked, however
the homeowners will have to compile a list of missing items upon their return home. It
is believed the suspect exited through the front door.
The victim reported that someone used her credit card for an unauthorized purchase of
over $450 at Meijer, 36600 Van Dyke. The victim discovered the transaction when she
was checking her account online, and states she gave no-one permission to use her
card.
A resident in the 39000 block of Theresa Court, located in the 17 Mile and Dodge Park
Road area, reported that someone stole her purse from the backseat of her unlocked
vehicle while it was parked in the driveway. The purse contained approximately $200 in
cash and the victim’s miscellaneous I.D., along with her son’s prescribed medication.
APRIL 5:
A resident in the 2000 block of Tarry Drive, located in the Dequindre and 14 Mile Road
area, reported that someone broke out the driver’s side window of her vehicle and stole
her purse from the back seat. The victim’s wallet and other valuables remained in the
vehicle. A screwdriver was located nearby, which is believed to have been used to
break out the window.
A resident in the 4000 block of Dreon Court, located in the 17 Mile and Ryan area,
reported that someone broke into his house while he was out. The victim returned
home to find the interior lights on and the rooms ransacked. A rear window was open
and appears to be the point of entry. Nothing appeared to be missing according to the
victim.
A resident in the 13000 block of Carlisle Drive, located in the Schoenherr and 15 Mile
Road area, reported that someone projected a metal nut at her front bay window. The
outer glass was shattered, however the interior pane was still intact.
A resident in the 5000 block of Twin Oaks Drive, located in the Mound and Hall Road
area, reported that someone stole the C.D. player and faceplate from his locked vehicle,
along with miscellaneous clothes, shoes and a watch. The vehicle was parked on the
street. When the victim came out to his vehicle, he discovered that a window was
down, the driver’s door was now unlocked and the glove box was open. There was no
damage to the vehicle to indicate a point of entry.
A resident in the 35000 block of Dearing Drive, located in the Dodge Park and 15 Mile
Road area, reported that he discovered two fraudulent transactions on his credit card
account, totaling over $600.
A resident in 34000 block of Giannetti Drive, located in the Hayes and 15 Mile Road
area, reported that someone broke into her home while the family was away for a
couple of days. The front door was open and the screen of the doorwall had been cut.
A small portable safe had been stolen from an upstairs bedroom closet. The safe
contained various jewelry and cash. It appears other bedrooms had been entered, but
nothing appeared to be missing.
A resident in the 40000 block of Regency Drive, located in the 18 Mile and Utica Road
area, reported that someone slashed both front tires of his vehicle while it was parked
in his driveway.
APRIL 8:
Three victims reported that the catalytic converters had been stolen from their vehicles
while they were parked in the 44000 block of Kings Gate (Canal and M-53 area), 34000
block of Van Dyke (south of 15 Mile) and the 36000 of block Van Dyke (south of 16
Mile).
A resident in the 13000 block of Denver Circle, located in the Plumbrook and
Schoenherr Road area, reported that someone shot her doorwall with a B.B. There was
a small hole in the screen and the glass was spider-webbed. The B.B. was found in the
door track.
The victim reported that while his Dodge was parked in the 33000 block of Mound
Road, north of 14 Mile, someone removed the factory installed media center from the
dashboard. There was no damage to the vehicle aside from the minor damage to the
dashboard and moorings. The victim thinks he locked his vehicle upon parking it.
A resident in the 34000 block of Kimberly Drive, located in the Maple Lane and 15 Mile
Road area, reported that someone stole a large envelope from the backseat of his
unlocked vehicle. The envelope contained his personal papers, including his driver’s
license, Social Security card and some old tax returns.
A resident in the 3000 block of Chippendale Drive, located in the Ryan and 17 Mile Road
area, reported that she was awakened from sleep by a scratching sound at her
bedroom window. She looked out and did not see anyone. She discovered that the
screen and window frame had been damaged, and there were footprints in the dirt
below the window. Additional footprints were discovered in her backyard where it
appeared someone jumped the fence.
A resident in the 8000 block of Riverland Drive, between Van Dyke and Clinton River
Road, reported that the office manager found her wallets outside the leasing office.
The victim checked her vehicle and discovered it had been ransacked, and all of her
perfumes and compact discs were broken. The victim parked her car unlocked and her
wallets were located on the front seat area. There was no damage to the vehicle.
APRIL 9:
A resident in the 14000 block of 15 Mile Road, between Schoenherr and Moravian,
reported he was contacted by a collections agency regarding a delinquent gas bill (over
$550) in Kalamazoo. The resident states he was a victim of fraud, and needed a report
to contest the bill.
A representative of a corporation reported that a building the business was moving into
in the 34000 block of Mound Road, south of 15 Mile Road, had an overhead door
opened half way. The mostly vacant building was checked out and nothing appeared to
have been destroyed. There was some old office furniture left in the building from the
previous occupants, and everything appeared to be in order. The property is fenced
and gated, and there were no signs of damage to the fencing.
APRIL 10:
A resident in the 42000 block of Pond View Drive, located in the 19 Mile and Ryan area,
reported that someone stole a package that had been delivered to his front porch.
An employee of the Chrysler Stamping Plant, 38111 Van Dyke, north of Metropolitan
Parkway, reported that someone stole his Ford truck from the parking lot. The truck
was locked and the alarm was set. The victim states the truck is paid off, and he is in
possession of the keys.
A resident in the 34000 block of Beaver Drive, located in the 15 Mile and Van Dyke
area, reported that someone stole a bathtub he placed on the side of his garage for his
son-in-law to pick up. The victim believes scrappers may have taken it on garbage day.
A resident in the 12000 block of Picadilly Drive, located in the Utica Road and
Schoenherr area, reported that someone made a fraudulent purchase over $220 using
her debit card. Another fraudulent purchase was attempted minutes later, however
was declined.
APRIL 11:
A resident in the 4000 block of 15 Mile Road, east of Ryan, reported that someone stole
his Dodge pickup truck. The victim is in possession of both sets of keys, and states the
truck is paid off.
A patron of Planet Fitness, 13255 – 15 Mile, west of Schoenherr, reported that while
she was working out, she hung her car keys on a key rack that all patrons use. When
she went to leave, she noticed that her car keys were missing. Upon checking her
vehicle, she found that her wallet and an iPod were gone. There was no damage to the
vehicle.
A resident in the 2000 block of Meadow Reed Drive, located in the Dequindre and 19
Mile Road area, reported that someone broke into his residence. The outer and inner
garage doors had been broken into, and it appears that only a jewelry box was taken
from the master bedroom. Another jewelry box and a safe appeared to be untouched.
There was no significant jewelry in the box that was taken.
A resident in the 4000 block of Shoal Creek Drive, located in the 15 Mile and Ryan area,
reported that someone stole his Dodge truck from his parking space. The victim states
the truck was locked, however there were no signs of forced entry in the area where it
had been parked. The victim is in possession of both sets of keys and the vehicle is
paid off.
APRIL 12:
A resident in the 38000 block of Claremont Drive, located in the 17 Mile and Ryan area,
reported that someone attempted to break into her house. The victim stated that she
and her daughter were watching t.v. in the living room when someone rang her
doorbell and knocked at her front door. She did not respond to the front door. A short
time later, they heard someone at the back of the house attempting to slide the screen
door open and glass breaking. They hid in a bathroom and called the police. A brick
had been thrown through a window, however it appears the suspects were scared off
when they realized the residence was occupied and actual entry was not gained.
A homeowner in the 8000 block of Brougham Drive, east of Van Dyke, reported that
someone stole all the copper pipes from the basement. The victim stated he just
purchased the home about 20 days ago, and hasn’t even moved in yet. He brought a
few things over the night before, and returned on this date to change the locks. Upon
entering the residence, he immediately smelled a strong odor of gas and could hear
water running. The basement was flooded and the drywall was damaged. A bedroom
window at the back of the house had been pried open, with muddy prints on the sill,
which is believed to be the point of entry. Exit was through the front door based on the
muddy prints on the floor.
A resident in the 35000 block of Brighton Drive, located in the 15 Mile and Mound area,
reported that he heard the sound of a pellet gun being discharged in front of his home.
He then heard his second floor bedroom window crack, and looked outside to see a
silver vehicle driving in the area. The resident went outside and discovered three pellet
shots that cracked the passenger side front window of his vehicle.
A resident in the 38000 block of Brook Drive, located in the Plumbrook and Dodge Park
Road area, reported that someone drove over his front lawn. The resident was not
home at the time and does not know if this was intentional.
The victim reported that when she attempted to use her credit card, it was declined.
She checked her account on line and discovered a fraudulent purchase at the Meijer
store, located at 36600 Van Dyke. She contacted her bank regarding the matter, and
the account was closed.
An employee in the 44000 block of Phoenix Drive, located in the Merrill and Hall Road
area, reported that while he was out of town, someone broke into his camper that was
being stored near the railroad tracks behind his place of employment. He stated he
received a call from the office advising him that the trailer door was open. The victim
had been out of town since March, and when he returned to work, he discovered the
interior of the trailer had been ransacked and damaged, and numerous items had been
stolen.
APRIL 15:
A resident in the 34000 block of Brookshire Drive, located in the Schoenherr and
Moravian area, reported that she discovered her doorwall had been damaged some
time during the day. The glass was shattered, however still in place, and no projectiles
were found in the vicinity. The family also located a small hawk in back yard that
appeared to be injured. It is possible the hawk struck the glass.
A guest in the 14000 block of Liri Drive, located in the Hayes and 14 Mile Road area,
reported that someone broke the driver’s side mirror of his vehicle.
An employee of Joe’s Crab Shack, 33879 Van Dyke Avenue, north of 14 Mile Road,
reported that someone stole the catalytic converter from her vehicle while it was parked
in the lot.
A patron of Roger’s Roost, 33626 Schoenherr Road, north of 14 Mile Road, reported
that someone stole approximately $4 in loose change from his vehicle while it was
parked in the lot. The lock on the driver’s door was damaged.
A resident in the 43000 block of Vintners Place Drive, located in the Mound and 19 Mile
Road area, reported that someone shot his garage window multiple times with a B.B.
gun.
A resident in the 4000 block of 15 Mile Road, east of Ryan, reported that someone
damaged both door locks of her vehicle while it was parked in front of her residence.
There were also scratches on both sides of the vehicle.
A resident in the 37000 block of Calka Drive, located in the 16 Mile and Dequindre area,
reported that someone broke out the rear window of her vehicle while it was parked in
her driveway. Nothing appeared to be missing from the vehicle.
The realtor of a home for sale in the 35000 block of Dearing Drive, located in the
Brougham and Dodge Park Road area, reported that someone broke into the vacant
home through the attached garage door and stole the copper pipes. There was
approximately 5” of standing water in the basement. Nothing else appeared to have
been tampered with.
APRIL 16:
A resident in the 8000 block of Denwood Drive, located in the Van Dyke and 14 Mile
Road area, reported that someone stole the catalytic converter from her Chevy Cavalier.
The victim stated she heard a loud noise outside her residence, however assumed it
was lawn equipment and did not look out.
A resident in the 37000 block of Robinhood Drive, located in the Schoenherr and 16
Mile Road area, reported that someone stole the catalytic converter from her Chevy
Cavalier.
APRIL 17:
A resident in the 4000 block of 15 Mile Road, east of Ryan, reported that someone
broke a window in the front door of his residence. The victim believes a rock may have
been used to break the window out.
A resident in the 34000 block of Aquarius Drive, located in the 15 Mile and Ryan area,
reported that someone stole a package that had been delivered by UPS. The victim
checked with management and his neighbors, and no-one saw anything suspicious.
An employee of Taco Bell, 36300 Van Dyke at 16 Mile Road, reported that someone
stole the catalytic converter from her Chevy Cavalier while it was parked in the lot.
The victim reported that her Disney Credit Card number was used twice without her
permission. The victim stated that it was first used in February, at which time the card
was cancelled and a replacement card was issued. The new card was again used in
March and has also been cancelled.
A resident in the 41000 block of Olivet Drive, located in the Schoenherr and Clinton
River Road area, reported that he found a plastic bottle in his mailbox. The mailbox
door was open with a strong odor of bleach in the area, and the ground around the
mailbox was wet.
A resident in the 8000 block of Denwood Drive, located in the Van Dyke and 14 Mile
Road area, reported that someone stole her Dodge truck from the parking lot while she
was out of town for a couple of weeks. The vehicle was found in the city of Roseville,
abandoned but running, with the ignition punched.
APRIL 18:
A resident in the 14000 block of Emerson Drive, located in the Hayes and 15 Mile Road
area, reported that she watched as a white teen cut a hole in the fence that separates
her yard from the retention pond. She stated the teen never entered the retention area
and then left after he cut her fence. She has no idea who the male was and he could
not be located in the area.
APRIL 19:
A resident in the 4000 block of Singh Drive, located in the 15 Mile and Ryan area,
reported that someone used her credit card to make two fraudulent transactions in
Pennsylvania. The victim was notified of the transactions by her banking institution and
the account was closed.
A resident in the 36000 block of Park Place Drive, located in the 16 Mile and Dequindre
area, reported that someone stole a C.D. and hairbrush from her vehicle while it was
parked near her residence. The window was left open, and the vehicle was ransacked,
however only the listed items were taken.
A resident in the 40000 block of Rinaldi Drive, located in the Utica Road and Dodge Park
area, reported that he received a letter from Discover Card Services, advising him that
an application was received with his name and Social Security Number on it, however a
wrong city was listed. The victim was advised to contact the credit bureaus to put an
alert on his account.
APRIL 22:
A resident in the 14000 block of Alma Drive, located in the 19 Mile and Hayes area,
reported that a Victoria’s Secret credit card was opened in his name. The victim stated
that he never applied for the credit card. There were two purchases made with the
account, totaling nearly $700.
A resident in the 15000 block of Merlot Drive, located in the 14 Mile and Hayes area,
reported that an unauthorized electronic funds transfer was made from her joint bank
account with her mother, into an unknown bank account. The victim and her mother
never approved any electronic funds transfers.
An employee of Ford Motor Company, located at 39000 Mound Road, reported that
someone smashed out the rear window of his vehicle while it was parked in the
employees’ lot.
A resident in the 39000 block of Riviera Circle, located in the 17 Mile and Van Dyke
area, reported that someone broke into his locked vehicle and stole a bottle of cologne,
$200.00 in change, and the chrome moldings from his vehicle. There were no signs of
forced entry. The vehicle was parked on the east drive of the complex.
A resident in the 33000 block of Elford Drive, located in the 14 Mile and Van Dyke area,
reported that while watching TV with his girlfriend, the victim heard a noise in the
garage. As he opened the door leading into the garage, the suspect, who was kneeling
between the car and the garage wall, ran from the garage. The victim stated that the
garage door had been left open prior to the incident.
A Sterling Heights resident reported that her vehicle was damaged while she was
shopping at Bozek’s Market, located on Van Dyke near 18.5 Mile Road. The victim
observed a large dent on the driver’s side door of her vehicle when she came out of the
store.
A resident in the 40000 block of Diane Drive, located in the Utica and Dodge Park Road
area, reported that three of the windows on her home appeared to be damaged by a
pellet or B.B. The victim does not know when the damage occurred.
A Shelby Township resident reported that her vehicle was broken into while it was
parked in the rear lot of Dooley’s, located on Hall Road between Van Dyke and
Schoenherr. The rear window had been broken out, and her purse, camera, keys, and
vehicle registration were missing. The victim contacted her bank and was informed
that her card had already been used at a Redbox and a Shell gas station in Clinton
Township.
Officers responded to a burglary alarm at Holiday Pharmacy located in the medical clinic
in the 37000 block of Schoenherr, near Metropolitan Parkway. An unknown suspect
broke out a window to enter the building and did the same to the pharmacy door. The
owner of the pharmacy stated that several bottles of pain medication were missing.
APRIL 23:
The owner of a limousine service reported that three of the vehicles had been broken
into while they were parked in the 43000 block of Van Dyke, north of Riverland. TV’s,
stereo / DVD players and climate control panels were taken, along with various other
items. It is not clear how entry was gained to the limos.
A guest in the 5000 block of Newberry Drive, located in the Mound and 16 Mile Road
area, reported that someone stole the catalytic converter from her vehicle.
The complainant reported that someone tore down the door of a shed and the molding
from the garage door of a property in the 43000 block of Dequindre, north of 14 Mile
Road. It is unknown at this time if anything was taken.
The owner of a property in the 3000 block of 15 Mile Road, west of Ryan Road,
reported that the doors on a couple of the out-buildings had been knocked off the
hinges. The owner does not live on the property and only comes over to clean the
yard. Nothing appeared to be missing.
APRIL 24:
Two businesses on Mound reported that air conditioning units had been stolen from the
outside of the buildings. An employee of the business in the 35000 block of Mound,
north of 15 Mile, reported that the two smaller units that were taken run year round to
cool the data center inside the business.
A temperature alarm sounded at
approximately 3 a.m. and the employee is relatively certain this is the time when the
units were taken since the alarm sounds within minutes of power outages. An
employee of the business in the 43000 block of Mound, north of 19 Mile, reported that
the four stolen units had all the connections cut at the wall, and are believed to have
been taken some time between the 19th and 22nd of April. The estimated value of the
stolen units exceeds $10,000 for each business.
A resident in the 33000 block of Mint Court, located in the Ryan and 14 Mile Road area,
reported that someone scratched the paint on his vehicle while it was parked on the
street. The paint had been scratched down to the metal on all four sides, and the roof
and hood.
The manager of a business in the 7000 block of 19 Mile Road, west of Van Dyke,
reported that someone stole the sprinkler box from the back of the business.
APRIL 25:
A resident in the 43000 block of Tuscany Drive, located in the 19 Mile and Mound area,
reported that someone stole a package that had been delivered to her porch.
Two residents in the 15 Mile and Ryan area, one in the 34000 block of Aquarius Drive
and another in the 34000 block of Pisces Drive, reported that their vehicles had been
unlawfully entered. One vehicle was left unlocked and the glove box was ransacked,
however nothing appeared missing. The other vehicle had pry marks on the passenger
door, and a GPS unit and tools were stolen. The electrical system also appears to have
been damaged on this vehicle.
Two employees in the Lakeside Circle area reported that the catalytic converters had
been stolen from their vehicles. One is an employee of Abuelo’s and the other is an
employee of J.C. Penney.
Three residents in the 13000 block of Stonegate Drive, located in the Schoenherr and
14 Mile area, reported that someone broke into their vehicles by breaking out a
passenger window. Two of the vehicles had the navigation system stolen from the
dashboard. The third vehicle had the navigation system partially removed; however the
system was not taken. There was damage to the dashboards of all three vehicles.
APRIL 26:
A resident in the 43000 block of Via Antonio Drive, located in the Ryan and 19 Mile
Road area, reported that someone entered his unlocked vehicle while it was parked in
his driveway and stole a laptop from the trunk, and cologne and some loose change
from the center console.
A resident in the 3000 block of Gemini Drive, located in the Ryan and Hall Road area,
reported that there have been several attempts to open a line of credit in her name.
Each attempt has set off a Lifelock alert and was stopped before completion. At this
time, the victim has suffered no financial loss, however it appears the attempts are
continuing.
A resident in the 40000 block of William Drive, located in the Dodge Park and Utica
Road area, reported that two pieces of siding on his shed in the backyard were
damaged. It is unknown at this time if the damage was accidental or intentional.
An employee in the 38000 block of Mound Road, south of 17 Mile Road, reported that
someone cut the Freon lines on three air conditioning units behind the office. The air
conditioning was used on April 16th, and everything was fine at that time. Due to
previous thefts in the area, the air conditioning units are alarmed, and an alarm was
received on April 23rd. It is possible this was the time when the incident occurred.
The victim reported that while his vehicle was parked in a parking lot in the 8000 block
of Constitution Boulevard, located in the Van Dyke and 18 Mile Road area, someone
stole the catalytic converter.
A resident in the 43000 block of Frontenac Avenue, located in the 19 Mile and Van Dyke
area, reported that someone stole his Dodge. There were no signs of forced entry
where the vehicle had been parked.
APRIL 29:
An employee of Andiamo’s, 14455 Lakeside Circle, reported that someone broke out the
rear passenger window of his vehicle while he was at work. Nothing appears to have
been taken from the vehicle.
A resident in the 3000 block of Merrimac Drive, located in the Ryan and 16 Mile Road
area, reported that someone stole an iPod from her unlocked vehicle while it was
parked in her driveway.
A resident in the 35000 block of Mustang Drive, located in the 15 Mile and Dodge Park
Road area, reported that someone broke out the rear window of her vehicle. There
were several pry marks in the driver’s door, however nothing appeared to have been
taken.
The owner of a business in the 34000 block of Dequindre Road, south of 15 Mile Road,
reported that someone stole a GPS unit and two bags containing tools from his
unlocked vehicle while it was parked behind the building. The trailer hitch was also
taken.
A resident in the 11000 block of Hanna Drive, located in the 15 Mile and Van Dyke area,
reported that someone stole his snowblower from his garage while the door was open.
A resident in the 44000 block of Pine Drive, located in the Hayes and Hall Road area,
reported that someone rummaged through his unlocked car, however nothing appears
to have been taken.
APRIL 30:
A resident in the 12000 block of Chevelle Drive, located in the Dodge Park and 15 Mile
Road area, reported that his bank credit card was used twice in Pontiac. The card was
subsequently cancelled.
A resident in the 5000 block of Bratly Court, located in the Mound and 18 Mile Road
area, reported that she received a collections notice regarding an Internet purchase she
did not make.
A resident in the 3000 block of Hearns Drive, located in the Ryan and 16 Mile Road
area, reported that someone stole two golf clubs, an iPad, a computer and clothing
from his vehicle.
A resident in the 34000 block of Pisces Drive, located in the 15 Mile and Mound area,
reported that someone stole the stereo from the dashboard of his vehicle. The
dashboard was ripped apart. Approximately 30 C.D.s were taken, along with a bag of
clothes from the trunk and about $60 in change. There was no evidence of forced
entry to the vehicle.
A resident in the 12000 block of Ina Drive, located in the Maple Lane and 15 Mile Road
area, reported that someone stole his Dodge from his assigned carport. The vehicle is
paid off.
A resident in the 34000 block of Aquarius Drive, located in the 15 Mile and Mound area,
reported that someone broke out the rear window of her vehicle while it was parked in
front of her residence. There was nothing taken from the vehicle.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
DEPARTMENTAL ACTIVITY ANALYSIS – AUGUST 2012
In coordination with the Michigan Incident Crime Reporting System (MICRS), the
following statistical report discusses the comparison of activity for the previous two
months (AUGUST & JULY 2012). The following highlights were noted:
Upon comparing the statistical report for August 2012 with the activity report for July
2012, the following highlights were noted.
Citations Issued
Uniform Bureau
Traffic Bureau
Accidents
August 2012
545
1719
August 2012
308
Arrests
August 2012
August 2011
221
1420
August 2011
July 2012
349
1486
July 2012
282
August 2011
303
July 2012
Uniform Bureau
Traffic Bureau
Detective Bureau
169
11
28
129
13
4
133
15
31
Total Arrests
208
146
179
The total number of incidents for Police Operations this month compared to last month
decreased from 3980 to 3701. The number of incidents decreased from 28,604 to
27,080 when comparing 2012 to 2011 year-to-date.
Police Operations/Uniform Bureau
Juvenile and Adult Arrests
60
53
47
50
39
40
30
18
20
10
5
0
0
Midnights
4
Days
3
Noon to Ten
Juvenile Arrests
Afternoons
Adult Arrests
Police Operations/Traffic Safety Bureau
Juvenile and Adult Arrests
6
5
5
4
4
3
2
1
1
1
0
0
Days
Afternoons
Juvenile Arrests
0
0
Swings
A.R.U.
Adult Arrests
Police Investigations
Juvenile and Adult Arrests
15
13
9
10
5
5
0
0
0
0
Squad 31
Squad 32
Squad 30
Juvenile Arrests
Adult Arrests
1
0
CSU
0
Overall
•
All reportable crimes year-to-date decreased from last August, from 4485 to
4343, for an overall decrease of 3%.
•
All reportable crimes compared to the previous month, July 2012, increased by
12% or 64 incidents.
•
All reportable crimes compared to the same month last year, August 2011,
decreased by 17 incidents, from 628 to 611, or 3%.
Index Crimes
August
2012
August
2011
July
2012
Yearly % Change
August
Homicide
0
0
0
0%
CSC I
0
1
1
-100%
CSC III
1
0
0
100%
Robbery
2
0
3
200%
Arson
1
0
1
100%
32
35
30
-9%
B & E w/o Force
3
2
2
50%
Larceny/Purse Snatching
0
1
0
-100%
Larceny Other
32
24
28
33%
UDAA
19
15
24
27%
B & E Forced
Month/Year: August
2012
This
month
Prior
Month
YTD
Prior YTD
Total Incidents
3701
3980
27080
28604
Total Accidents
308
303
2371
2501
Citations Issued (Road Patrol)
545
349
3161
6974
Citations Issued (Traffic Bureau)
1719
1486
13237
12969
Civil Citations
2003
1589
14535
17702
107
92
815
791
Ordinance Citations
66
57
317
474
Motor Carrier Citations
12
24
123
277
Parking Citations
67
61
502
621
9
12
79
81
169
133
1048
1204
Arrests (Traffic Bureau)
11
15
121
122
Arrests (Detective Bureau)
28
31
297
222
208
179
1425
1548
Activity
Misdemeanor Citations
OWI Citations
Arrests (Road Patrol)
Total Arrests
MONTHLY CRASH OVERVIEW
AUGUST 2012
During the month of August 2012, the Sterling Heights Police Department had
responded to and investigated 308 roadway crashes. Of those, 238 crashes were
property damage accidents, and 70 were crashes with 106 reported injuries. There was
one fatal traffic crash this month. This is an increase of 26 total crashes when
compared with August 2011, where we responded to 282 crashes (107 injuries and no
fatalities), and a decrease from August 2010 (317 crashes, with 98 injuries and no
fatalities). Sixty-nine of the roadway crashes (occurring relative to eight high-profile
intersections) are studied in this report.
Among the eight studied intersections, 16 Mile and Van Dyke, and Mound and Metro
Pkwy had the highest number of crashes (15). The majority had occurred between
0600 and 1800 hours, and were caused by rear-end collisions. 15 Mile and Van Dyke,
and 16 Mile and Schoenherr tied for the next most reported number of crashes (11),
with the majority occurring between 0900 and 1800 hours. The main cause of these
accidents is attributed to rear-end collisions.
Among those crashes studied, the number-one cause continues to be the rear-end
crash (36 of 69, or about 53% of the total reported). Sideswipe crashes (12 of 69, or
about 18%), were the next most common. The studied crashes were spread
throughout the day, with a number of the crashes (44 of 69, or about 64%) occurring
between 1200 - 1800 hours. The studied crashes were spread throughout the week,
from a high of 18 on Thursday, to a low of 5 on Saturday.
The Traffic Safety Bureau will continue to work in its efforts to reduce crash severity
and numbers through the use of proactive enforcement, the S.M.A.R.T. trailer system,
high visibility enforcement and driver education.
AUGUST 2012 TOTALS
DAY OF WEEK
18 MILE AND 16 MILE AND 17 MILE AND 15 MILE AND MOUND AND
VAN DYKE
VAN DYKE
VAN DYKE
VAN DYKE METRO PKWY
3
1- SUNDAY
2- MONDAY
3- TUESDAY
2
4- WEDNESDAY
5- THURSDAY
6- FRIDAY
1
7- SATURDAY
15
1
5
2
2
3
1
1
4
1
1
1
1
11
2
1
3
4
1
15
6
1
2
3
1
2
TIME OF DAY
0000-0259
0300-0559
0600-0859
0900-1159
1200-1459
1500-1759
1
2
1800-2059
2100-2359
1
1
3
2
5
1
1
1
1
1
2
1
1
2
3
2
1
1
1
3
8
2
1
2
2
5
1
TYPE OF ACCIDENT
1- SINGLE VEHICLE
1
2
1
1
7
2- HEAD-ON
3- HEAD ON LEFT TURN
4- ANGLE
5- REAR END
6- REAR END LEFT TURN
1
3
7- REAR END RIGHT TURN
8- SIDESWIPE SAME
1
3
9- SIDESWIPE OPPOSITE
10- OTHER
1
1
1
1
9
1
1
3
AUGUST 2012 TOTALS
DAY OF WEEK
1- SUNDAY
ALL TOTALS
16 MILE AND 19 MILE AND FROM THIS
HALL AND
MOUND
HAYES
REPORT
SCHOENHERR SCHOENHERR
16 MILE
AND
10
3
2- MONDAY
3- TUESDAY
4- WEDNESDAY
5- THURSDAY
6- FRIDAY
7- SATURDAY
1
1
1
3
1
11
1
1
1
6
2
0
0
69
7
13
9
7
18
10
5
TIME OF DAY
1
1
0000-0259
0300-0559
0600-0859
0900-1159
1200-1459
1500-1759
1800-2059
3
6
1
2
5
2
2100-2359
4
2
5
5
19
25
7
2
TYPE OF ACCIDENT
1- SINGLE VEHICLE
1
2- HEAD-ON
3- HEAD ON LEFT TURN
4- ANGLE
5- REAR END
6
7
2
2
1
1
1
6- REAR END LEFT TURN
7- REAR END RIGHT TURN
8- SIDESWIPE SAME
9- SIDESWIPE OPPOSITE
10- OTHER
4
0
0
6
36
1
5
12
0
5
TRAFFIC BUREAU MONTHLY TOTALS
2,000
1,800
1,600
1,400
1,200
1,000
800
600
400
200
0
1,714
1,719
1,420
222
RT
S
20
11
20
12
177
PO
RE
PO
AS
H
RE
CR
CR
CR
AS
H
AS
H
RE
VI
O
LA
PO
TI
O
RT
S
RT
S
20
10
20
12
NS
20
11
NS
TI
O
VI
O
LA
VI
O
LA
TI
O
NS
20
10
206
TRAFFIC BUREAU YEAR-TO-DATE
100,000
14,389
10,000
12,972
13,237
1,751
1,000
1,570
100
10
20
12
RE
PO
RT
S
20
11
CR
AS
H
RE
PO
RT
S
CR
AS
H
CR
AS
H
RE
PO
RT
S
20
10
20
12
NS
TI
O
O
VI
LA
O
VI
LA
O
VI
LA
TI
O
TI
O
NS
NS
20
10
20
11
1
1,608
MONTHLY VIOLATION OVERVIEW
AUGUST 2012
The Sterling Heights Police Department issued 2,264 traffic violations department wide
during the month of August 2012. Of these, 1,663 violations (issued on 23 selected
roadways) are detailed in this report. From the prior year, wherein 1,641 violations
were issued, this represented an overall increase of 623 violations issued. In August
2010, a total of 2,821 traffic violations were issued.
This month, Hall Road had the most violations issued, with a total of 356 (of which the
majority were for speed violations – 173) and Van Dyke had a total of 339 (of which the
majority were for fail-to-yield – 97). Of the mile roads studied, 15 Mile Road had 133
violations issued (45 for fail-to-yield violations and 29 for speed), and 19 Mile Road had
57 violations issued (25 were for speeding). Ryan had 38 speed violations and 8 fail-toyield violations issued. Utica Road had 71 fail-to-yield violations issued.
Among the detailed violations, the most common non-moving violation was for
license/insurance/registration infractions (399) and the most hazardous violations were
predominantly for speed (452).
The Traffic Safety Bureau had issued 1,719 of the department’s total traffic violations of
2,264 (76% of the total amount), a number of which were issued by the enforcement
activities of the Accident Reduction Unit.
Looking ahead, the Traffic Safety Bureau will continue in its endeavor to reduce crash
numbers and severity through proactive enforcement, education, utilization of the
Accident Reduction Unit, S.M.A.R.T. trailer deployments, and periodic enforcement
campaigns.
AUGUST 2012 TOTALS
Violation Type
CANAL
CLINTON RIVER
ROAD
DELCO
DEQUINDRE
DOBRY
DODGE
PARK
8
42
21
22
36
14
2
CARELESS DRIVING
CHILD RESTRAINT
EQUIPMENT VIOLATIONS
1
1
1
5
F. TO STOP ASSURED
1
1
FAIL TO SIGNAL
1
FAIL TO USE DUE CARE
FAIL TO YIELD
1
1
31
17
5
16
2
FOLLOW TOO CLOSE
1
LANE VIOLATIONS
LICENSE/REGIST/INSURANCE
3
3
2
OTHER
1
6
9
5
1
1
1
1
OUIL / UBAL
PASSING
RECKLESS DRIVING
SCHOOL BUS VIOLATIONS
SEAT BELT VIOLATIONS
1
SPEED VIOLATIONS
1
TRAFFIC CONTROL VIOL.
1
TURN VIOLATIONS
2
6
2
2
7
1
18 MILE
ROAD
15 MILE
ROAD
14 MILE
ROAD
31
133
41
1
1
EQUIPMENT VIOLATIONS
3
1
2
F. TO STOP ASSURED
1
5
4
AUGUST 2012 TOTALS
Violation Type
CARELESS DRIVING
FOXHILL
FRANKLIN
PARK
GAINSLEY
47
7
1
CHILD RESTRAINT
1
FAIL TO SIGNAL
FAIL TO USE DUE CARE
1
1
1
FAIL TO YIELD
4
45
21
FOLLOW TOO CLOSE
1
4
1
13
27
5
OTHER
1
3
1
OUIL / UBAL
1
1
SPEED VIOLATIONS
1
29
TRAFFIC CONTROL VIOL.
1
13
TURN VIOLATIONS
3
2
LANE VIOLATIONS
LICENSE/REGIST/INSURANCE
14
11
3
5
20
2
1
2
2
PASSING
RECKLESS DRIVING
SCHOOL BUS VIOLATIONS
SEAT BELT VIOLATIONS
1
AUGUST 2012 TOTALS
Violation Type
HALL ROAD
HAYES
M-53
METRO
PKWY
MOUND
19 MILE
ROAD
356
13
14
69
113
57
1
3
3
2
1
2
3
15
7
2
CARELESS DRIVING
CHILD RESTRAINT
EQUIPMENT VIOLATIONS
12
2
F. TO STOP ASSURED
10
2
4
1
FAIL TO SIGNAL
FAIL TO USE DUE CARE
FAIL TO YIELD
1
1
4
4
1
63
4
9
11
7
1
1
23
37
13
2
3
1
2
2
1
2
2
22
25
6
14
1
1
5
FOLLOW TOO CLOSE
LANE VIOLATIONS
LICENSE/REGIST/INSURANCE
1
82
2
6
OTHER
OUIL / UBAL
1
PASSING
RECKLESS DRIVING
SCHOOL BUS VIOLATIONS
SEAT BELT VIOLATIONS
SPEED VIOLATIONS
TRAFFIC CONTROL VIOL.
TURN VIOLATIONS
173
1
13
1
3
AUGUST 2012 TOTALS
Violation Type
CARELESS DRIVING
RYAN
SCHOENHERR
17 MILE
ROAD
UTICA
ROAD
VAN DYKE
MONTHLY
TOTALS
83
75
56
85
339
1663
1
1
16
1
0
CHILD RESTRAINT
EQUIPMENT VIOLATIONS
2
6
F. TO STOP ASSURED
4
FAIL TO SIGNAL
6
45
12
19
92
1
1
5
4
22
97
448
FAIL TO USE DUE CARE
2
1
FAIL TO YIELD
8
12
LICENSE/REGIST/INSURANCE
OTHER
10
1
71
1
FOLLOW TOO CLOSE
LANE VIOLATIONS
1
2
1
12
8
80
399
20
22
3
7
1
9
33
2
1
1
8
OUIL / UBAL
19
1
0
PASSING
2
RECKLESS DRIVING
0
SCHOOL BUS VIOLATIONS
SEAT BELT VIOLATIONS
SPEED VIOLATIONS
TRAFFIC CONTROL VIOL.
TURN VIOLATIONS
5
2
1
1
1
13
38
1
15
97
452
2
9
10
15
95
5
16
2
TRAFFIC BUREAU VIOLATIONS
TARGET VIOLATIONS
14%
RESIDENTIAL
VIOLATIONS
5%
SCHOOL VIOLATIONS
0%
MOTOR CARRIER
VIOLATIONS
0%
OTHER VIOLATIONS
81%
2,501
23,562
VIOLATIONS
ISSUED
2012
VIOLATIONS
ISSUED
2011
2,821
VIOLATIONS
ISSUED
2012
2,456
VIOLATIONS
ISSUED
2011
100,000
VIOLATIONS
ISSUED
2010
282
VIOLATIONS
ISSUED
2010
1,000
CRASH
REPORTS
2012
317
CRASH
REPORTS
2012
10,000
CRASH
REPORTS
2011
100
CRASH
REPORTS
2011
CRASH
REPORTS
2010
1000
CRASH
REPORTS
2010
DEPARTMENTAL MONTHLY TOTALS
10000
1,641
2,264
308
10
1
DEPARTMENTAL YEAR-TO-DATE
19,946
16,398
2,371
100
10
1
PUBLIC WORKS DEPARTMENT
April 2013
S. Conigliaro, Public Works Director
PARKS AND GROUNDS MAINTENANCE DIVISION
•
•
•
•
•
•
•
•
•
1 - Cuttings/Trimming – 5 Parks
1 - Cutting/Trimming – 9 Municipal Sites (Subcontracted)
10 – Ball Diamond Maintenance Performed
15 – Soccer / Football / Baseball Fields Relined
1 – Time Sprayed for Mosquitoes (Dodge Park)
5 – Parks Apparatus Maintenance / Repairs Made
5 Cleanings Done in House – Cleaning of Restroom Facilities
22 – Trash Collection Days – Parks & Municipal Sites
1 – Cutting/Trimming – 23 Parks/off sites (subcontracted)
Started full rotation of cutting our Parks and City Sites.
Opened restrooms and starting all irrigation throughout the City.
Striped all soccer, football, and baseball fields for Spring athletics.
We are grading, adding material, and preparing ball diamonds for this season.
Full rotation for dragging & lining of our Park, UCS, and WCS ball diamonds.
Completed 6 service requests.
SEWER MAINTENANCE DIVISION
Jet Operators:
• Cleaned 91,000 feet of sanitary line in sections 1, 2, and 3
• Cleaned 600 feet of storm line
• Cut concrete for water main repairs
• Cleaned and vactored 4 gate wells for Water Department
• Cleaned and vactored 1 pump house and work platform at retention pond
• Assisted with water main break (WMB) repairs
• Assisted with maintenance crews/concrete
Inspectors:
• 289 service requests
• 109 Miss Dig inspections
• 2 Grease trap inspections
Inspected:
8 sanitary connections
8 water line connections
4 sanitary line repairs
8 new sump installations
6 sump line repairs
Televised 200 feet of storm line
Televised 4150 feet of sanitary line at various locations throughout the city
Assisted with maintenance crews/concrete
Plant Operator Mechanics:
• Checked sanitary sewer lift stations and storm water retention pond pump
stations
• Cleaned bar screens at ponds and ditch locations
• Cut vegetation and tree growth from retention basin inlet and exit areas
• Lift stations volume 9,154,475– gallons
• Lift station pumps ran for 242 hours (14,520 minutes)
• Assisted with WMB repairs
• Assisted with inspections
• Assisted with concrete replacement
Service Worker:
• Repaired and built 9 catch basins
• Poured back 6 portions of roadway
• Cleaned sanitary lines
• Assisted with snow plow damage clean up
• Cut concrete and blacktop, broke out areas for contracted water service repairs
Laborers:
• Operated sewer jets and cleaned storm and sanitary lines
• Cut concrete for water repairs and utility repairs
• Restored 28 areas of snow plow damage
• Replaced 6 sprinkler heads
• Repaired 11 sprinkler systems
• Repaired 7 utility structures
• Restored 4 areas from water service repairs
FLEET MAINTENANCE DIVISION
• Completed 112 repair orders including 51 preventative maintenance on City
vehicles and equipment.
• Provided 4,478 gallons of diesel fuel and 14,957 gallons of gasoline through
1,592 transactions.
• Completed preparation of 2 Police vehicles.
• Parts department processed an average of 12 invoices per day for a total of 253
invoices for the month. The total number of parts issued to technicians was
1,008, an average of 46 parts per workday. Total expenditures for the parts
department were $45,587.72.
STREET SERVICES DIVISION
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
6 miles of gravel road graded
59 tons of asphalt used for pothole patching
31 traffic signs were repaired or replaced
1,232 R.O.W. tree inspections
26 tree and branch chipping (number of locations)
6 R.O.W. trees trimmed (in-house)
12 hours spent on Traffic Control
6 “overtime” hours spent on traffic control
3 Roadside cleanup – Major Roads (days)
151 Storm/catch basin cleaning (number of locations)
25.88 Catch basin cleaning (cubic yards removed)
19 Days Major roads sweeping (by contractor)
3 Local Road Sweeping (cubic yards removed)
162 Major Roads Sweeping (cubic yards removed)
4 Police Cars Logoed
4 Trees Removed (in house)
3 Stump Ground (in house)
6 Trees Trimmed (in house)
4,393 Snow Fence Installation/Removal (feet .53)
REFUSE
Waste Management collected:
• 788 cubic yards of yard waste
• 9,904 cubic yards of refuse
• 86 white goods
Waste Management
Collected (Cubic Yard)
Rolling 12 Months
15,000
10,000
5,000
0
May
12
Jun
12
Jul
12
Aug
12
Sep
12
Oct
12
Nov
12
Dec
12
Jan
13
Feb
13
Mar
13
Apr
13
0
31
0
0
788
Yard Waste
3,586 2,383 1,905 3,031 1,994 3,487 3,024
Refuse
10,18 9,937 10,10 8,845 8,871 9,708 9,978 9,279 9,893 7,799 8,216 9,904
White Goods
91
87
97
77
82
82
90
85
86
81
88
86
120
100
80
60
40
20
0
Recycling
The City’s three recycle centers compiled a total of:
• 166 tons of paper
• 9 tons of glass
• 12 tons of plastic
• 1,600 gallons of oil
• 13,260 pounds of mixed metals
Recycle Summary Report
By Commodity
Rolling 12 month period
100,000
Qty (logarithmic scale)
10,000
1,000
100
10
1
May
Jun
Jul
Aug
Sept
Oct
Nov
Dec
Jan
Feb
Mar
Apr
Paper - tons
182
168
151
165
160
170
184
205
192
143
105
166
Glass - tons
21
6
19
19
10
19
29
38
17
9
18
9
Plastic - tons
29
37
17
31
31
15
29
28
26
13
18
12
Oil - gals
2,100
2,500
1,600
2,150
2,850
1,900
2,100
2,200
900
450
2,283
1,600
Mixed metals - lbs
19,740
13,320
19,180
14,080
23,520
15,620
20,060
11,400
26,260
19,440
12,700
13,260
WATER DISTRIBUTION DIVISION
S&W Excavating, the company contracted for water division work requiring excavating,
such as service taps, water main/service line repairs, and stop-box replacement,
completed the following.
•
•
•
•
•
•
•
•
•
2 Water service taps
1 Emergency water main/service line repair
14 Non-emergency water/main service line repairs
Water Service Workers and our Meter Repair/Install crew respond to service
requests from residential and commercial customers as well as water billing.
These service calls include high/low consumption investigations, meter repairs,
hydrant repairs, flow tests, service line inspections, water main finals, and
supervising/assisting contractors in installs/repairs. Periodic inspections and
maintenance procedures at the water booster station are also performed.
404 Service requests
3 Meters repaired
23 Meters replaced
5 Fire hydrants were repaired
91 Fire hydrants winterized
Inspectors conduct cross connection inspections and maintain the departments
backflow prevention program. Requests for water main and service line locates are
answered daily. Inspectors performed:
•
•
•
•
746 Locates
33 Cross connection inspections
108 Backflow compliance inspections
16 Other code inspections
Meter Readers completed 11,109 residential and commercial reads.
WATER & SEWER ADMINISTRATION
Training
• NIMS
All Public Works employees (except clerical) have been required to complete
multiple U.S. Department of Homeland Security, National Incident Management
System (NIMS) courses. All employees continue to complete the required
courses.
Bid Specifications – Prepare
• Water Meter Reading Hardware
Specifications are being investigated and created
Bid Proposals – Review
• Park Restroom Janitorial
• Park Mowing and Maintenance
• Fasteners and Fittings
• Tree and Stump Removal
Bid Recommendations – Award
• Transmission Overhaul
April 16, 2013
• Street Sweeping
April 16, 2013
Clinton River Watershed Council
Weekly Clean Program
Clinton River Watershed Council will select a different location within the watershed to
clean up debris and trash. Approximate 50 weekly cleans will be completed each year.
The Parks and Grounds division will pick up trash once the clean up is completed.
•
•
CRWC Weekly Clean program
April 7th – Dodge Park new Marker 11 (Clinton River): Volunteers assisted and
removed trash from river and surround areas.
ENGINEERING
Plan Reviews:
• 3 site plans submitted for review.
• 22 plot plans submitted for review.
Service Requests:
• 36 service requests processed. This includes 8 requests for local road pavement
evaluation.
Inspection:
• 211.5 hours of inspection performed on installation of public improvements.
• 177 inspections completed as part of Soil Erosion and Sedimentation Control
Program.
Development Project Releases:
• 4 site plans have been released due to completion of site plan improvements and
$21,298.52 escrow monies deposited with the City has been released.
Map Creation:
• 2 maps created for various City Departments.
• 3 map revision performed for City Departments.
Miscellaneous Departmental Initiatives/Tasks:
• GIS Program – Assisting Police Department with GIS based dispatch center
software. Public/Private login complete. Private layers added as necessary and
available. Acquiring location of storm outfalls city wide for NPDES program. In
process of locating hydrants.
• Assisted with new BS&A Building Department Software conversion from Permits
Plus software.
• Met with internal business service team to discuss current and upcoming site
developments.
• Engineer attended disadvantage business enterprise monitoring and compliance
training for MDOT Local Agency projects.
• Attended Federal Aid Committee meeting on April5. Secured additional Federal
funding for Delco resurfacing.
• Met with MDOT regarding enhancements for 2015 Van Dyke Reconstruction
projects.
• Made application for Transportation Alternatives Program (TAP) funding for the
construction of sidewalk along Schoenherr Road and 17 Mile Road from Utica
Road to Clinton River Road.
City Projects
Project
Preliminary Topographical
Phase
Survey
Design
Phase
Bidding
Process
Contract
Award Date
Award Value
Construction
Start Date
Percent
Final
Complete Payment Date
Notes
(See Below)
1.
Hayes Road Sanitary Sewer, Moravian to Bartola
Subdivision, CP #974
x
2.
Section 4 Water Main
x
x
x
3.
Mound Road Water Main, 17 Mile Road to 18½ Mile
Road, CP #06-142
x
x
x
x
8/17/2010
1,608,384.60
10/4/2010
100%
a.
4.
2010 Sidewalk Gap Completion Program, CP #07-173
x
x
x
x
8/17/2010
135,281.00
10/1/2010
100%
a.
5.
Baumgartner Park ADA Upgrades, CP #10-213
x
x
x
x
4/19/2011
153,073.00
5/2011
100%
a.
6.
Utica Road Sanitary Sewer and Water Main Extension,
Plumbrook to Puritan, CP #06-146
x
x
x
x
6/7/2011
145,882.00
10/9/2012
98%
7.
Tyler Drive Concrete Reconstruction, CP #11-224
x
x
x
8.
19 Mile Resurfacing, Van Dyke to Merrill, CP #11-223
x
x
x
x
9/5/2012
589,916.00
9/10/2012
100%
c.
9.
Ryan Road Concrete Repairs, Metropolitan Parkway to
18½ Mile Road, CP #11-222
x
x
x
x
3/14/2013
799,046.00
4/15/2013
10%
d.
10.
2012 Sidewalk Removal and Replacement Program,
CP #12-230 (Section 4 and Section 9)
x
x
x
x
7/17/2012
$138,147
9/17/2012
99%
11.
2012 Sidewalk Gap Completion Program, CP #11-217
x
x
x
x
9/4/202
$68,772.50
10/9/2012
60%
12.
Brookline Pump Station Repairs, CP #12-225
x
x
x
3/5/2013
$108,369.00
13.
Clinton River Road Sanitary Sewer Extension, CP #06154
x
x
x
14. Gardner Drive Asphalt Paving. CP #12-232
x
x
x
15. Beaver Creek Park Improvements, CP #13-237
x
x
x
16. Delco Boulevard Resurfacing, CP #12-234
b.
x
e.
f.
x
x
x
g.
17.
15 Mile Road Right Turn Lanes (Dodge Park and
Maple Lane) CP # 12-233
x
x
x
g.
18.
2013 Local Roads Asphalt Program, CP #13-243
x
x
x
h.
x
x
x
19. 2013 Concrete Replacement Program
x
County Projects
Project
1.
Preliminary Topographical
Phase
Survey
Design
Phase
Bidding
Process
Contract
Award Date
Award Value
Construction
Start Date
Percent
Final
Complete Payment Date
Notes
(See Below)
Contract
Award Date
Award Value
Construction
Start Date
Percent
Final
Complete Payment Date
Notes
(See Below)
No active projects
State Projects
Project
Preliminary Topographical
Phase
Survey
Design
Phase
Clinton River Road Bridge over M-53 Rehabilitation
NOTES:
a.
b.
c.
d.
e.
f.
g.
h.
i.
Project complete. Cannot final pay at bonding company demands.
CDBG funded project.
Working through final payment. Punch list items remain.
Project on pace for July 15, 2013 completion.
Contractor will finish gaps in spring 2013. Waiting for utility company relocations.
Bids received. Final public hearing scheduled for June 4, 2013.
Held Grade Inspection with MDOT on April 11, 2013.
Project includes resurfacing of Amsterdam, Gainsley, Wheaton, and Fortner south of 19 Mile Road.
Anticipated to start late June 2013.
Bidding
Process