Transportation Committee Agenda Packet 2010-04

Transportation Committee Agenda Packet 2010-04

AGENDA
Transportation Committee
Wednesday, April 28, 2010
@ 12:00 PM
1. Call to order
2. Approval of Minutes
• 3/24/10
3. Informational Items / Reports / Other Minutes / Updates
• Monthly Departmental Budget Report
4. Resolutions
• Bid - Purchase of (1 )one wheel loader with trade-in
• Bid Letting - Reconstruction (at the Intersection of Princeville Jubilee Road & Legion Hall Road)
5. Miscellaneous
6. Adjournment
Transportation Committee Meeting
April 28, 2010
@12:00 pm
Conference
Room 402
Table
of Contents
TABLE OF CONTENTS
Agenda
3/24/10
1
Minutes
Monthly Departmental Budget Report
Agenda Briefing
Budget Report
Bid - Purchase of (1 )one wheel loader with trade-in
Agenda Briefing
Bid Report
Resolution
Bid Letting - Reconstruction at the Intersection of Princeville
Jubilee Road & Legion Hall Road
Agenda Briefing
Bid Letting Results
Bid Letting Tab
IDOT BLR 09110
Resolution
3
2
5
6
9
10
33
34
35
36
37
38
DRAFT
MINUTES
Transportation Committee
March 24, 2010
@ 12:00 P.M.
MEMBERS PRESENT: Phil Salzer - Vice Chairman; Carol Trumpe, Andrew Rand,
Brad Harding - Board Members
TELECONFERENCE:
OTHERS PRESENT:
Patricia Hidden
Melinda Mannlein - State's Attorney; Tom McFarland County Engineer; Randy Brunner - County Finance; Meghan
Turner - Peoria County Administration
Vice-Chairman Salzer called the meeting to order at 12:00 p.m.
A motion was made by Ms. Trumpe and seconded by Mr. Harding to allow Ms. Hidden to
attend the meeting via teleconference. The motion was unanimous.
Approval of Minutes
A motion was made by Mr. Rand and seconded by Ms. Trumpe to approve the minutes of
2/24/10. Motion carried.
Informational
• Monthly Departmental Budget Report
Mr. Brunner provided a routine summary of the monthly budget reports in its entirety.
Ms. Hidden asked have there been any discussion regarding the MFT. Mr. McFarland said, no.
Ms. Hidden said that that all Townships and Counties get a raise from the State. She said that
gas prices are going to increase therefore, increasing the MFT may help offset the increase. Mr.
McFarland said that the County and Township MFT's are set by state law. He said that the
rates have to be changed by legislation. Mr. Bush explained that the Finance Legislative
Committee is discussing bringing forward a legislative question to allow Counties in Illinois to
impose their own local gas tax. He said that this would be discussed more over the summer in
the Finance Legislative Committee. Mr. Salzer said that this was proposed by Mr. Sorrel a few
months ago to increase the MFT.
• Rural Transportation Survey
Ms. Turner and Mr. Brunner summarized pages 8-16 in its entirety. Committee members and Staff
briefly discussed the particulars of the survey.
• Strategic Action Agenda
No Comments
Recorded & Transcribed by: Patricia Sims
Transportation Cmte Mtng 3/24/2010
3
Resolution
• Local Agency Agreement for Federal Participation
Replace structure #072-3016 on Elmore Road
A motion was made by Mr. Harding and seconded Mr. Rand by to approve the resolution. Mr.
McFarland provided visuals of the structure. Committee members and Staff discussed briefly
the particulars of the resolution. Motion carried.
Committee members requested a bridge rating report for all Peoria County bridges.
Review of Executive Session Minutes
Ms. Mannlein recommended that all previously held minutes continue to be held as the need
for secrecy still exists and destroy executive session tapes more than two years old. A motion
was made by Mr. Rand and seconded by Mr. Harding to accept the State's Attorney
recommendations. Motion carried.
Adjournment
Chairperson Salzer adjourned the meeting at 12:50 pm.
Recorded & Transcribed by: Patricia Sims
Transportation Cmte Mtng 3/24/2010
4
AGENDA BRIEFING
COMMITTEE:
Transportation
MEETING DATE: April 28, 2009
LINE ITEM: N/A
AMOUNT: N/A
ISSUE:
For INFORMATION: Monthly Departmental Budget Report
BACKGROUND/DISCUSSION:
The April monthly departmental budget report covers revenue and expenditure activity for the period ending
February 28, 2010. Accordingly, revenues and expenses should be approximately 17% of their budgeted levels
on a prorated basis.
New Communication:
• The attached report and all Committee budget reports are available to county employees on the intranet.
• Two additional reports are now available to all employees on the intranet. The first combines all the
committee reports into a single report. The second itemizes each line for each fund and department.
Revenues:
• February County MFT revenues are down 22.9% compared with February 2009 for the fund. MFT
revenues through February are down almost 13%, and no charges for services revenue has been recorded
yet.
• Township MFT Fund revenues are down $30,000 from February of 2009. Township MFT
reimbursements are down 9% through February, and no charges for services revenue has been recorded
yet.
Expenditures:
• February expenses across all funds were routine in nature.
COUNTY BOARD GOALS:
WORLD CLASS PUBLIC FACILITIES
STAFF RECOMMENDATION:
N/A
COMMITTEE ACTION:
INFORMATIONAL ITEM
PREPARED BY:
DEPARTMENT:
Randy Brunner, Budget/Finance Analyst
Finance
5
DATE:
April 18, 2010
Peoria County, IL
Monthly Departmental Budget Report for
Transportation Committee
04/16/2010
04:23PM
Prior FY: 09
Current FY: 10
Thru Period: 2
Account Group Title
PYTD Amount
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-033 COUNTY HIGHWAY
Department-033 COUNTY HIGHWAY
Revenue
Property taxes
Charges for services
Interest income
Miscellaneous revenues
0
2,419,779
0
2,419,779
0%
0%
91,667
700,000
100,000
600,000
14%
10%
74
500
59
441
12%
1%
0
0
0
0
0%
0%
91,740
3,120,279
100,059
3,020,220
3%
3%
Expense
Personnel expenses
(438,687)
(2,848,452)
(401,537)
(2,446,915)
14%
14%
Contractual expenses
0
0
(800)
800
0%
0%
Fund transfers out
0
(192,000)
0
(192,000)
0%
0%
(438,687)
(3,040,452)
(402,337)
(2,638,115)
13%
14%
Fund-034 COUNTY BRIDGE
Department-034 COUNTY BRIDGE
Revenue
Property taxes
0
1,613,186
0
1,613,186
0%
0%
50,089
42,000
0
42,000
0%
33%
154
2,000
110
1,890
6%
0%
50,243
1,657,186
110
1,657,076
0%
3%
Personnel expenses
(58,533)
(345,768)
(70,976)
(274,792)
21%
13%
Contractual expenses
(74,621)
(848,185)
(7,015)
(841,170)
1%
13%
Capital outlay expenses
0
(579,667)
0
(579,667)
0%
0%
Fund transfers out
0
(65,000)
0
(65,000)
0%
0%
(133,154)
(1,838,620)
(77,991)
(1,760,629)
4%
7%
447,692
2,821,176
389,798
2,431,378
14%
15%
57,319
2,797,392
0
2,797,392
0%
8%
902
2,000
144
1,856
7%
1%
505,913
5,620,568
389,942
5,230,626
7%
13%
Charges for services
Interest income
Expense
Fund-036 COUNTY MOTOR FUEL TAX
Department-036 COUNTY MOTOR FUEL TAX
Revenue
Intergovernmental revenue
Charges for services
Interest income
Expense
Personnel expenses
Commodities expenses
Contractual expenses
(24,211)
(393,204)
(21,536)
(371,668)
5%
7%
(265,770)
(2,200,000)
(450,880)
(1,749,120)
20%
13%
(73,761)
(4,960,199)
(9,652)
(4,950,547)
0%
2%
Report: D:\Posting Folder\Monthly Reports\Monthly Reports\apps\Monthly Budget Report-Trans Cmte.imr
6
Page 1 of 3
Peoria County, IL
Monthly Departmental Budget Report for
Transportation Committee
04/16/2010
04:23PM
Prior FY: 09
Current FY: 10
Thru Period: 2
Account Group Title
PYTD Amount
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-036 COUNTY MOTOR FUEL TAX
Department-036 COUNTY MOTOR FUEL TAX
Expense
Capital outlay expenses
0
(364,366)
0
(364,366)
0%
0%
(363,742)
(7,917,769)
(482,068)
(7,435,701)
6%
7%
164,023
907,270
149,177
758,093
16%
17%
15,000
200,000
0
200,000
0%
30%
204
500
12
488
2%
1%
179,227
1,107,770
149,189
958,581
13%
17%
(44,947)
(1,250,000)
(74,492)
(1,175,508)
6%
3%
0
0
0
0
0%
0%
(44,947)
(1,250,000)
(74,492)
(1,175,508)
6%
3%
Property taxes
0
1,613,186
0
1,613,186
0%
0%
Intergovernmental revenue
0
0
0
0
0%
0%
12,483
1,131,600
4,670
1,126,930
0%
1%
Fund-037 TOWNSHIP MOTOR FUEL TAX
Department-037 TOWNSHIP MOTOR FUEL TAX
Revenue
Intergovernmental revenue
Charges for services
Interest income
Expense
Commodities expenses
Contractual expenses
Fund-038 MATCHING TAX
Department-038 MATCHING TAX
Revenue
Charges for services
Interest income
190
2,500
111
2,389
4%
1%
12,673
2,747,286
4,781
2,742,505
0%
0%
0%
Expense
Personnel expenses
Commodities expenses
Contractual expenses
0
0
0
0
0%
(133,108)
(1,809,200)
(183,242)
(1,625,958)
10%
6%
(89,757)
(798,148)
(100,157)
(697,991)
13%
11%
0
(395,000)
0
(395,000)
0%
0%
(222,864)
(3,002,348)
(283,399)
(2,718,949)
9%
6%
0
463,000
0
463,000
0%
0%
0
463,000
0
463,000
0%
0%
0
(5,000)
0
(5,000)
0%
0%
Capital outlay expenses
Fund-087 PUBLIC TRANSPORTATION
Department-087 PUBLIC TRANSPORTATION
Revenue
Intergovernmental revenue
Expense
Commodities expenses
Report: D:\Posting Folder\Monthly Reports\Monthly Reports\apps\Monthly Budget Report-Trans Cmte.imr
7
Page 2 of 3
Peoria County, IL
Monthly Departmental Budget Report for
Transportation Committee
04/16/2010
04:23PM
Prior FY: 09
Current FY: 10
Thru Period: 2
Account Group Title
PYTD Amount
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-087 PUBLIC TRANSPORTATION
Department-087 PUBLIC TRANSPORTATION
Expense
Contractual expenses
0
(458,000)
(2,940)
(455,060)
1%
0%
0
(463,000)
(2,940)
(460,060)
1%
0%
Report: D:\Posting Folder\Monthly Reports\Monthly Reports\apps\Monthly Budget Report-Trans Cmte.imr
8
Page 3 of 3
AGENDA BRIEFING
COMMITTEE:
Transportation
MEETING DATE: April 28, 2010
LINE ITEM: 038-2-038-5-561-55112
AMOUNT: $92,595.00
ISSUE:
Purchase of one Wheel Loader with trade in.
BACKGROUND/DISCUSSION:
This item is included in the 2010 budget plan.
Equipment replacement is according to schedule and operational review.
Of the 6 invitations for bid, four bids were received; the 2010 Caterpillar 938H End Loader (3 1/2 Yard) meets all the
specifications.
The trade in is a 2001 John Deere 624H, 4 WD Loader (3 1/2 Yard) with 7139 hours of use.
Altorfer , Inc.
Birkey's Construction
Martin Equipment
McAllister Equipment
Cat 938H
Case 721E
John Deere 624K
Volvo L90F
East Peoria, IL
Galesburg, IL
Goodfield, IL
East Peoria, IL
$ 92,595.00
$ 97,000.00
$ 118,988.00
$ 126,412.00
COUNTY BOARD GOALS:
High Performing Public Organization
World Class Public Facilities
STAFF RECOMMENDATION:
Approve resolution to purchase one (1) Wheel Loader with trade-in from Altorfer, Inc.
COMMITTEE ACTION:
PREPARED BY: Tom McFarland
DEPARTMENT: Highway
DATE: April 12, 2010
9
10
11
12
13
14
15
16
16
17
18
19
20
21
22
23
24
25
25
26
27
28
29
30
31
32
TO THE HONORABLE COUNTY BOARD
)
)
)
COUNTY OF PEORIA, ILLINOIS
Your Transportation Committee does hereby recommend the passage of the
following Resolution:
RE: Highway Department Equipment Bids
RESOLUTION
WHEREAS, the County Board included in the 2010 budget funding for equipment
replacement at the Highway Department; and
WHEREAS, bids were solicited and received for the purchase of one (1) Wheel
Loader with trade-in; and
WHEREAS, on March 19, 2010, the following bids were received for One (1)
Wheel Loader with trade-in:
Altorfer, Inc.
Birkey's Construction
Martin Equipment
McAllister Equipment
Cat 938H
Case 721E
John Deere 624K
Volvo L90F
East Peoria, IL
Galesburg, IL
Goodfield, IL
East Peoria, IL
$ 92,595.00
$ 97,000.00
$ 118,988.00
$ 126,412.00
WHEREAS, your Committee would recommend acceptance of the lowest
responsible bid submitted by Altorfer, Inc. in the amount of $92,595.00 for one (1) Wheel
Loader with trade-in.
NOW THEREFORE BE IT RESOLVED, by the County Board of Peoria County,
that the bid submitted by Altorfer, Inc. in the amount of $92,595.00 for one (1) Wheel
Loader with trade-in is hereby accepted as the lowest responsible bid meeting the bid
specifications of the County.
BE IT FURTHER RESOLVED, that the County Treasurer is hereby authorized to
issue a check from the Matching Tax Fund in payment for the equipment following
installation.
Respectfully submitted,
Transportation Committee
33
AGENDA BRIEFING
COMMITTEE:
Transportation
MEETING DATE: April 28, 2010
LINE ITEM: 036-2-036-5-514-55105
AMOUNT: $698,980.00
ISSUE:
Bid letting for the reconstruction of the intersection of Princeville Jubilee Road (CH R40) and Legion
Hall Road.
BACKGROUND/DISCUSSION:
Representative David Leitch secured $635,000.00 of Emergency Repair Program Funds for the reconstruction of this
project.
Eleven (11) sets of bid documents were sent out to prospective bidders.
Four (4) bids were received:
Stark Excavating, Inc.
Fischer Excavating, Inc.
N.E. Finch Co
R. A. Cullinan , & Son
Bloomington, IL
Freeport, IL
Peoria, IL
Tremont, IL
$
$
698,980.00
847,328.40
$ 1,049,940.00
$ 1,116,633.83
Section 01-00053-06-FP. On Princeville Jubilee Road (CH R40) at the intersection of Princeville Jubilee Road and Legion
Hall Road (TR 77) in Jubilee Township near the northeast corner of Section 14, T10N, R6E, 4PM.
Due to poor sight distance at this intersection, there have been many accidents at this location. Princeville Jubilee is a
heavily traveled road with many trucks and tractors. This project is consistent with the Department's Strategic Plan. This
road is used everyday, has very high daily traffic levels and the intersection's current condition makes it a severe hazard
and potential liability. Immediate rehabilitation is the most cost effective option and will ensure a long useful life of the
road. IDOT funding in the form of Emergency Repair Program (ERP) has been secured.
COUNTY BOARD GOALS:
Safe & Healthy Community
High Performing Public Organization
World Class Public Facilities
STAFF RECOMMENDATION:
Approve the low bid of $ 698,980.00 to Stark Excavating, Inc.
COMMITTEE ACTION:
PREPARED BY: Tom McFarland
DEPARTMENT: Highway
DATE: April 13, 2010
34
BID LETTING RESULTS
HIGHWAY
DEPARTMENT
PEORIA COUNTY
SECTION 01-00053-06-FP
PRINCEVILLE JUBILEE
@ LEGION HALL ROAD
DATE: 9:00 AM,
APRIL, 13, 2010
Section 01-00053-06-FP
LOW BID
STARK EXCAVATING, INC.
698,980.00
No. 2
FISCHER EXCAVATING, INC.
847,328.40
No. 3
N.E. FINCH CO.
1,049,940.00
No. 4
R.A. CULLINAN & SON, INC
1,116,633.83
35
PEORIA COUNTY
SECTION 01-00053-06-FP
PRINCEVILLE JUBILEE ROAD @ LEGION HALL RD
DATE: 9:00 AM, APRIL 13, 2010
ITEM
Tree Removal (6-15 Unit Dia.)
Earth Excavation
Topsoil F&P, 4"
Seeding, Class 2a
Nitrogen Fertilizer Nutrients
Phosphorus Fertilizer Nutrients
Potassium Fertilizer Nutrients
Mulch, Method 2
Erosion Control Blanket
Temp. Eros. Control Seeding
Temporary Ditch Checks
Perimeter Erosion Barrier
Agg. Base Crse, Type B, 11"
Agg. Base Crse, Type B, 12"
Agg. Surf. Crse, Type B
Bit. Matls. (Prime Coat)
Poly. Bit. Matls. (Prime Coat)
HMA Binder Crse, Il-19.0, N50
Poly. Hma Bind. Crse, Il-19.0, N50
Poly. Hma Surf. Crse, Mix C, N50
Pavement Removal
Agg. Shldrs, Type A, 6"
Pipe Culvert Removal
Pipe Culverts, Cl.C, Ty.1, 18"
Pipe Culverts, Cl. D, Ty.1, 18"
Pipe Culverts, Special, 18"
Steel End Sections, 18"
Woven Wire Fence, 4'
Furn & Erect Row Markers
Engineer's Field Office, Type B
Traffic Control And Protection
Short Term Pavement Marking
Sign Panel, Type 1
Telescoping Steel Sign Support
Material Transfer Device
Temporary Access (Private Entrance)
Temporary Access (Road)
Temporary Access (Field Entrance)
Solar-Power Flash Beacon Assembly
Construction Layout
QTY
UNIT
40.00 UNIT
37,334.00 Cu.Yd.
19,279.00 Sq.Yd.
5.00 Acre
450.00 Pound
450.00 Pound
450.00 Pound
4.80 Acre
2,557.00 Sq.Yd.
1,000.00 Pound
1,980.00 Foot
400.00 Foot
1,297.00 Sq.Yd.
4,422.00 Sq.Yd.
151.00 Ton
1,468.00 Gal.
418.00 Gal.
1,282.00 Ton
878.00 Ton
586.00 Ton
4,682.00 Sq.Yd.
3,374.00 Sq.Yd.
145.00 Foot
160.00 Foot
50.00 Foot
62.00 Foot
8.00 Each
2,041.00 Foot
16.00 Each
3.00 Cal.Mo
1.00 L. Sum
172.00 Foot
41.30 Sq.Ft.
100.00 Foot
513.00 Tons
1.00 Each
1.00 Each
1.00 Each
2.00 Each
1.00 L. Sum
TOTALS
NO.1
NO.2
NO.3
NO.4
STARK EXCAVATING
INC.
FISCHER
EXCAVATING, INC.
N. E. FINCH
CO.
R.A. CULLINAN
& SON, INC.
(BID BOND)
(BID BOND)
UNIT
BID
25.00
4.35
1.65
730.00
1.05
1.05
1.05
520.00
1.50
2.10
9.00
2.75
11.90
12.20
45.00
4.20
5.30
90.00
97.00
105.00
4.50
8.30
9.00
34.50
30.00
200.00
400.00
5.70
140.00
1,500.00
7,800.00
1.00
25.50
18.25
7.00
1,400.00
2,200.00
1,600.00
2,350.00
9,000.00
UNIT
COST
BID
1,000.00
162,402.90
31,810.35
3,650.00
472.50
472.50
472.50
2,496.00
3,835.50
2,100.00
17,820.00
1,100.00
15,434.30
53,948.40
6,795.00
6,165.60
2,215.40
115,380.00
85,166.00
61,530.00
21,069.00
28,004.20
1,305.00
5,520.00
1,500.00
12,400.00
3,200.00
11,633.70
2,240.00
4,500.00
7,800.00
172.00
1,053.15
1,825.00
3,591.00
1,400.00
2,200.00
1,600.00
4,700.00
9,000.00
698,980.00
(LOW BID)
36
21.51
8.32
0.36
700.00
1.00
1.00
1.00
500.00
1.40
2.00
12.00
3.50
10.29
11.15
18.72
2.40
3.07
88.79
96.08
106.33
6.02
11.12
7.01
47.51
40.03
180.85
157.99
9.43
87.00
3,100.71
11,890.00
3.31
19.18
9.42
7.81
493.41
6,085.16
657.87
2,980.00
10,000.00
(BID BOND)
UNIT
COST
860.40
310,618.88
6,940.44
3,500.00
450.00
450.00
450.00
2,400.00
3,579.80
2,000.00
23,760.00
1,400.00
13,346.13
49,305.30
2,826.72
3,523.20
1,283.26
113,828.78
84,358.24
62,309.38
28,185.64
37,518.88
1,016.45
7,601.60
2,001.50
11,212.70
1,263.92
19,246.63
1,392.00
9,302.13
11,890.00
569.32
792.13
942.00
4,006.53
493.41
6,085.16
657.87
5,960.00
10,000.00
847,328.40
BID
22.50
10.95
2.00
735.00
1.05
1.05
1.05
525.00
1.50
2.10
12.50
3.65
16.15
15.50
33.20
4.90
6.20
91.35
105.00
120.75
3.40
11.55
9.35
40.50
22.65
172.50
150.00
12.00
100.00
2,415.00
14,170.25
2.10
20.15
10.00
7.35
4,490.00
24,000.00
3,600.00
3,129.00
10,000.00
(BID BOND)
UNIT
COST
900.00
408,807.30
38,558.00
3,675.00
472.50
472.50
472.50
2,520.00
3,835.50
2,100.00
24,750.00
1,460.00
20,946.55
68,541.00
5,013.20
7,193.20
2,591.60
117,110.70
92,190.00
70,759.50
15,918.80
38,969.70
1,355.75
6,480.00
1,132.50
10,695.00
1,200.00
24,492.00
1,600.00
7,245.00
14,170.25
361.20
832.20
1,000.00
3,770.55
4,490.00
24,000.00
3,600.00
6,258.00
10,000.00
1,049,940.00
BID
21.00
13.88
1.55
735.00
1.05
1.05
1.05
525.00
1.47
2.24
10.27
6.16
14.18
14.85
39.89
3.22
4.26
91.54
99.29
109.90
7.14
9.05
22.84
49.45
34.18
267.34
207.21
5.89
250.96
2,660.77
12,484.50
2.48
24.78
19.32
8.80
1,574.06
3,148.14
1,574.06
3,129.00
13,700.05
COST
840.00
518,195.92
29,882.45
3,675.00
472.50
472.50
472.50
2,520.00
3,758.79
2,240.00
20,334.60
2,464.00
18,391.46
65,666.70
6,023.39
4,726.96
1,780.68
117,354.28
87,176.62
64,401.40
33,429.48
30,534.70
3,311.80
7,912.00
1,709.00
16,575.08
1,657.68
12,021.49
4,015.36
7,982.31
12,484.50
426.56
1,023.41
1,932.00
4,514.40
1,574.06
3,148.14
1,574.06
6,258.00
13,700.05
1,116,633.83
Resolution for Improvement by County
Under the Illinois Highway Code
BE IT RESOLVED, by the County Board of
Peoria
following described County Highway(s) be improved under the Illinois Highway Code:
County Highway(s)
, beginning at a point near
R40
County, Illinois, that the
the intersection of Princeville Jubilee Road
and Legion Hall Road
and extending along said route(s) in a(n)
direction to a point near
Southerly
the intersection
of Princeville Jubilee Road and Legion Hall Road
, a distance of approximately
BE IT FURTHER RESOLVED, that the type of improvement shall be
; and,
1675 ft (0.32 Miles)
reconstruct the Intersection
to improve sight distance
(Describe in general terms)
and shall be designated as Section
and,
01-00053-06-FP
BE IT FURTHER RESOLVED, that the improvement shall be constructed by
contract
; and
(Insert either “contract” or “the County through its officers, agents and employees”)
BE IT FURTHER RESOLVED, that there is hereby appropriated the sum of
dollars,
Seven Hundred Ninety Eight Thousand Nine Hundred Eighty and 00/100
(
$798,980.00
)
from the County’s allotment of Motor Fuel Tax Funds for the construction of this improvement and,
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the
district office of the Department of Transportation.
Approved
I,
County Clerk in and for said County,
Steve Sonnemaker
in the State aforesaid, and keeper of the records and files thereof, as provided
by statute, do hereby certify the foregoing to be a true, perfect and complete
copy of a resolution adopted by the County Board of
County, at its
Peoria
Date
meeting held at
regular
Peoria
on
May 13, 2010
Date
Department of Transportation
IN TESTIMONY WHEREOF, I have hereunto set my hand and
affixed the seal of said County at my office in
in said County, this
day of
A.D.
Regional Engineer
(SEAL)
County Clerk
Printed 4/20/2010
BLR 09110 (Rev. 11/06)
37
TO THE HONORABLE COUNTY BOARD
)
)
)
COUNTY OF PEORIA, ILLINOIS
Your Transportation Committee does hereby recommend the passage of the following
Resolution:
RE: Reconstruction of Princeville Jubilee Road CH R40
RESOLUTION
WHEREAS, $635,000 of IDOT funding has been secured in the form of Emergency Repair
Program Funds to reconstruct the portion of Princeville Jubilee Road (R40) designated as section
01-00053-06-FP; and
WHEREAS, this project is consistent with the Transportation Department's strategic plan;
and
WHEREAS, bids were solicited for the roadway reconstruction on Princeville Jubilee Road
(R40), designated as section 01-00053-06-FP; and
WHEREAS, on April 13, 2010, the following bids were received for the roadway
reconstruction on Princeville Jubilee Road (R40), designated as Section 01-00053-06-FP.
Stark Excavating, Inc.
Fischer Excavating, Inc.
N.E. Finch Co
R. A. Cullinan , & Son
Bloomington, IL
Freeport, IL
Peoria, IL
Tremont, IL
$ 698,980.00
$ 847,328.40
$ 1,049,940.00
$ 1,116,633.83
WHEREAS, your committee would recommend accepting the lowest responsible bid made
by Stark Excavating, Inc. in the amount of $698,980.00.
NOW THEREFORE BE IT RESOLVED, by the Peoria County Board, that the bid of Stark
Excavating, Inc. in the amount of $698,980.00, is herby accepted as the lowest responsible bid for
the roadway reconstruction on Princeville Jubilee Road (R40), designated as section 01-00053-06FP.
BE IT FURTHER RESOLVED, that the sum of $798,980.00 be appropriated from the
Motor Fuel Tax Fund for construction and engineering expenses on CH R40 (Princeville Jubilee
Road) to replace the existing roadway designated as Section 01-00053-06-FP.
BE IT FURTHER RESOLVED, that the County Administrator be authorized to sign the
contract for the reconstruction work on Section 01-00053-06-FP and that the County Treasurer be
authorized to issue checks from the County Motor Fuel Fund in payment of estimates, as said
estimates become due.
Respectfully submitted,
Transportation Committee
38