Penquis happy about Symtrax solutions

Business Reporting
Solutions
A complete Output Management solution
designed to manage, convert and
distribute output files from any system
Penquis Accounting says
DAPREX + Symtrax = efficiency
The partnership between Symtrax and DAPREX offers companies using the AS/400 and iSeries
the very best in financial output management. The DAPREX family of products provides a full
range of general accounting and financial applications and services. Compleo and MapForm
from Symtrax then manage the output from the sophisticated DAPREX software and allow
organizations to automate the creation and distribution of reports and forms. One of the
many corporations that have seen success from this collaboration of tools is Penquis CAP,
Inc.
Penquis is a nonprofit that works to prevent, reduce and eliminate poverty and engage the
community in addressing economic and social needs in the State of Maine. Its programs have
been recognized for quality and innovation both regionally and nationally. With a budget
over $50 million and hundreds of grants, financial management is a top priority - especially
when the resources are being used to improve the lives of less-fortunate individuals and
Penquis CAP, Inc.
Penquis is a nonprofit that works
to prevent, reduce and eliminate
poverty and engage the community in
addressing economic and social needs
in the State of Maine.
Symtrax
Symtrax is a worldwide organization
which produces and distributes
multiplatform reporting and output
management software. With user
friendliness at the forefront, Symtrax
software will help create professional
reports for better analysis and effective
decision making.
families in the community. Penquis effectively used DAPREX software for over 10 years to
manage the financial data from its SystemI when it decided to invest in a powerful reporting
solution to compliment the process - Compleo.
Advanced Financial Output Reporting
The DAPREX reports that Penquis run include Balance Sheets, General Ledger Detail, Payroll,
Cash Receipts plus several hundred Profit and Loss Reports. But as its highly successful
Community Action Programs looked to modernize, the finance and accounting team sought
a solution that would save time and money as well as cut the paper waste generated by
running so many reports. According to Susan Simpson, Staff Accountant in the Penquis Central
“Our main goal was to
reduce printing - we also
wanted to eliminate the
time it took to format
data in Excel”
Susan Simpson,
Staff Accountant
Accounting Office, “Our main goal was to reduce printing – we also wanted to eliminate the
time it took to format data in Excel”. After considering other solution options like Spoolflex,
Penquis agreed with DAPREX’s recommendation of using the Compleo Output Management
Suite from Symtrax.
Compleo is a complete output management solution designed to manage, convert and
distribute output files from any system including the iSeries, DAPREX applications as well as
ERPs like JD Edwards and SAP. The beauty of the suite is that is accomplishes all of this from a
Windows-based PC and converts reports into user-friendly programs like Excel and PDF.
Solutions inspired by You
www.symtrax.com
Business Reporting
Solutions
The Compleo suite also offers powerful modules that automate electronic form creation and
delivery plus fullyfeatured archiving capabilities. For Penquis, Compleo was able to solve
several problems.
Office Modernization
“Penquis did a cost analysis prior to purchasing Compleo. We anticipated we would
“Compleo has been
very helpful for us to
move forward with
our paperless office
initiative.”
Susan Simpson,
Staff Accountant
recapture the purchase costs within the first year of use,” recalls Simpson. Prior to installing
the Compleo solution, the Finance department was printing lengthy reports when they only
needed a few pages. They were also manually re-keying data into Excel which was not only
time-consuming but left room for human error as well. Since the initial set-up, Penquis now
enjoys the automatic conversion of spool files to PDF and Excel instead of paper printing.
DAPREX also provided Penquis with custom Compleo templates to use.
Eliminating the printing and re-typing of data are not the only features that the company has
profited from. The suite has been an integral component of its larger business modernization
goals. Simpson believes “Compleo has been very helpful for us to move forward with our
paperless office initiative”. One of the most valuable contributions Compleo has made to
Penquis and its maximization of the DAPREX applications is the ability to save the converted
files to its network drive for personnel to access. Because of this, IT does not have a constant
barrage of report requests and can focus on other projects.
An Unbeatable Team
Symtrax and DAPREX understand the importance and complexity of financial reporting as
well as the challenges faced by accounting departments in nonprofit organizations. Every
dollar allocated must be accounted for and broken down into reporting units for government
compliance and essential tax breaks. The scope of financial tracking in such organizations is
on a large and detailed scale. But with DAPREX solutions and the Compleo Suite, companies
get a head start – predefined custom templates and reports, automation to run and fill these
reports, plus automation of electronic distribution and online archiving. Symtrax is proud to
have Penquis CAP Inc rely on Compleo, so that the people of Maine can rely on Penquis.
Get a free trial of Symtrax solutions on
http://www.symtrax.com/
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All other product names are the property of their respective owners.
Copyright © 2008 Symtrax. All rights reserved. Revised: May 2008. Supersedes all previous versions. E&OE.
Compleo
A complete Output Management
solution designed to manage, convert
and distribute output files from any
system (system i, system z, unix, oracle,
windows and ERPs like JDE, SAP and
more), all from a Windows-based PC.
The Compleo suite also offers powerful
modules that automate electronic form
creation and delivery plus fully-featured
archiving capabilities.
MapForm
An Electronic Forms solution that
provides fully-featured design,
formatting, distribution and archiving
capabilities for business documents of
all kinds, with full control over character
fonts, patterns, borders and colours,
inserting logos, images and generating
bar codes.
WebReports
An Archiving and Publishing solution
designed to store, index and retrieve
all kinds of documents held in a variety
of different formats and making them
available for viewing with a standard
internet browser. It also allows users to
create personalized content views.