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SSHR Oracle user guide - Global Medical Solutions
ORACLE SSHR EMPLOYEE USER GUIDE EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 1 INTRODUCTION Global Medical Solutions uses a system called Oracle to help track employee records.You can use Oracle to perform tasks such as updating personal information, requesting a salary certificate, and accessing your pay slip. This guide will teach you about the following uses of Oracle: - How to log in to Oracle Leave management Managing your personal information Updating your Emirates ID, visa and gate pass details Requesting a salary certificate If you have any questions, please don’t hesitate to contact Employee relations Department on 024036767 EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 2 LOGGING IN To log in to Oracle: • Visit the Oracle log-in page by visiting https://eaig-weberp.eai.ae • Enter your username and password details. If you are a new employee, you will need to request these. If you are a current employee, please contact Employee relations Department on 024036767 • Click Login. EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 3 LOGGING IN If you have forgotten your password, click on the Login Assistance button. Follow the steps on the following slides to change your password. GMS COMPANY OVERVIEW COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 4 LOGGING IN EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 5 LOGGING IN EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 6 LOGGING IN GMS COMPANY OVERVIEW COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 7 LOGGING IN GMS COMPANY OVERVIEW COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 8 ORACLE INTERFACE When you log in, you’ll be greeted by this page.You can access all SSHR services from here. To access a service, click on an item in the list on the left-hand menu. EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 9 A. LEAVE MANAGEMENT The Leave Management section enables you to track and monitor your leave balance. It lists all of the periods you have been absent since your joining date under the Absence Summary tab. To access your leave balance, click on the Entitlement Balances tab. EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 10 A. LEAVE MANAGEMENT To access your leave balance, click on the Entitlement Balances tab. GMS COMPANY OVERVIEW COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 11 B. PAY SLIP In this area you can access all of your monthly pay slips since 2012. To search for a pay slip, select a payment date from the drop down menu in the top left hand corner. EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 12 C. PERSONAL INFORMATION Oracle contains some basic personal information about you.You can amend this information by clicking on the update buttons beside each section. EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 13 C. PERSONAL INFORMATION EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 14 C. PERSONAL INFORMATION Follow the steps, making sure to be as accurate as possible when completing the fields. To complete the process, click Submit. Your changes will require approval from the HR department and will be displayed in the notifications panel on the Oracle interface until this occurs. EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 15 C. PERSONAL INFORMATION Follow the steps, making sure to be as accurate as possible when completing the fields. To complete the process, click Submit. Your changes will require approval from the HR department and will be displayed in the notifications panel on the Oracle interface until this occurs. EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 16 C. PERSONAL INFORMATION FOR DEPENDENTS. It is important to check and update personal information about the dependents on your visa, if you have any. EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 17 C. PERSONAL INFORMATION FOR DEPENDENTS EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 18 F. SALARY CERTIFICATE Some banks and landlords may request a salary certificate.You can use Oracle to request this certificate by following the steps below. EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 19 F. SALARY CERTIFICATE EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 20 F. SALARY CERTIFICATE Don’t forget to click Apply once you’re done to ensure that your request is approved. EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 21 F. SALARY CERTIFICATE EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 22 F. SALARY CERTIFICATE EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 23 F. SALARY CERTIFICATE EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 24 E. EMIRATES ID You can upload details about your Emirates ID in this section. Have a scanned copy of your ID handy to attach to the details. EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 25 VISA INFORMATION This is a new service.You can check when your visa expires and add new visa information here. EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 26 EXPIRED DOCUMENTS NOTIFICATIONS Oracle sends you notifications when your documents, such as your visa, passport, gate pass, HAAD license, ID and dependents’ documents are due to expire. Keep an eye on the Worklist section on your account home page for new notifications. EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 27 EXPIRED DOCUMENTS NOTIFICATIONS You will also receive an email notification when your documents are due to expire. It will look like this. EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 28 GATE PASS This is a new service which you can use to upload your gate pass information, if applicable. EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 29 GATE PASS This is a new service which you can use to upload your gate pass information, if applicable. EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 30 GATE PASS EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 31 GATE PASS EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 32 HELP AND ASSISTANCE If you have any questions, please don’t hesitate to contact Employee relations Department on 024036767 EMPLOYEE RELATIONS DEPARTMENT COMMERCIAL IN CONFIDENCE Printed on 5/14/2015 33
