SchoolMAX

Transcription

SchoolMAX

MAXIMUS
SchoolMAX
Student
Information
System
Grade Reporting
Training
Guide
Copyright © 2002, MAXIMUS
All Rights Reserved
Grade Reporting_V1-0
MAXIMUS
SchoolMAX
TABLE OF CONTENTS
GRADE REPORTING OUTLINE ................................................................................................. 1
ACCESSING GRADE REPORTING MODULE .......................................................................... 4
Grade Reporting Menu (GR001) ................................................................................................ 4
GRADE SET UP/TABLES ............................................................................................................ 6
Grade Set Up/Tables Menu (GR003) ......................................................................................... 6
Copy Grade Reporting Data (GR330) ........................................................................................ 7
Key Fields ............................................................................................................................... 7
Copying Grade Reporting Data from One Year to Next ........................................................ 8
Grade Reporting Parameters (GR225)...................................................................................... 10
Key Fields ............................................................................................................................. 10
Set Transcript Report and Grade Post Error Report Parameters........................................... 11
Inquire into Grade Reporting Parameters for Particular School and Year ........................... 11
Add or Change Grade Reporting Parameters........................................................................ 11
Define GPAs ......................................................................................................................... 12
Delete Grade Reporting Parameters...................................................................................... 13
Grade Type (GR220) ................................................................................................................ 14
Key Fields ............................................................................................................................. 14
Inquire into Grade Types ...................................................................................................... 15
Add, Change or Delete a Grade Type................................................................................... 15
Grades and Values (GR205) ..................................................................................................... 16
Key Fields ............................................................................................................................. 16
Inquire into Grade Types ...................................................................................................... 16
Add or Delete a Grade Type ................................................................................................. 17
Navigation Buttons ............................................................................................................... 17
Grading Strategies (GR210) ..................................................................................................... 18
Key Fields ............................................................................................................................. 18
Inquire into Grading Strategies............................................................................................. 19
Add a New Grading Strategy................................................................................................ 19
Change a Grading Strategy ................................................................................................... 20
Delete a Grading Strategy..................................................................................................... 20
Comment Groups (GR212)....................................................................................................... 21
Key Fields ............................................................................................................................. 21
Inquire into a Comment Group ............................................................................................. 22
GRADE REPORTING TRAINING GUIDE
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Add a Comment Group......................................................................................................... 22
Change a Comment Group.................................................................................................... 22
Delete a Comment Group ..................................................................................................... 23
Grading Pattern Requirements (GR230)................................................................................... 24
Key Fields ............................................................................................................................. 24
Inquire into Grading Pattern Requirements .......................................................................... 25
Add a Grading Pattern Requirement..................................................................................... 25
Change a Grading Pattern Requirement ............................................................................... 25
Delete a Grade Pattern Requirement..................................................................................... 26
Class Grading Pattern (GR232) ................................................................................................ 27
Key Fields ............................................................................................................................. 27
Inquire into a Class Grading Pattern..................................................................................... 28
Add a Class Grading Pattern................................................................................................. 28
Change a Class Grading Pattern ........................................................................................... 28
Delete a Class Grading Pattern ............................................................................................. 29
GR Exclusions and GPA Factors (GR235)............................................................................... 30
Key Fields ............................................................................................................................. 30
Inquire into Grade Reporting Exclusions and GPA Factors for a Course ............................ 30
Exclude a Course’s Grades from Printing on Certain Reports ............................................. 31
Change the Method of GPA Calculation for a Course ......................................................... 31
Report Card Definition (GR245) .............................................................................................. 33
Key Fields ............................................................................................................................. 33
Inquire into Report Card Definitions .................................................................................... 34
Add a Report Card Definition............................................................................................... 34
Change a Report Card Definition ......................................................................................... 34
Delete a Report Card Definition ........................................................................................... 34
Report Card Parameters (GR246)............................................................................................. 36
Key Fields ............................................................................................................................. 36
Inquire into Report Card Parameters .................................................................................... 36
Add Report Card Parameters ................................................................................................ 37
Change Report Card Parameters........................................................................................... 37
Delete Report Card Parameters............................................................................................. 37
Honor Rolls (GR240)................................................................................................................ 38
Key Fields ............................................................................................................................. 38
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Inquire into Honor Rolls for Particular School and School Year ......................................... 38
Add an Honor Roll Definition .............................................................................................. 39
Change an Honor Roll Definition ......................................................................................... 39
Delete an Honor Roll Definition........................................................................................... 39
Grade Mapping Maintenance (GR255) .................................................................................... 41
Key Fields ............................................................................................................................. 41
Inquire into Auxiliary Grades ............................................................................................... 42
Add an Auxiliary Grade........................................................................................................ 42
Change an Auxiliary Grade .................................................................................................. 42
Delete an Auxiliary Grade .................................................................................................... 42
Grade Reporting Miscellaneous Codes Table (GR282) ........................................................... 43
Inquire into a Code Table ..................................................................................................... 44
Add a Code to a Code Table ................................................................................................. 44
Change a Code in a Code Table............................................................................................ 44
Delete a Code from a Code Table......................................................................................... 44
GR282 – GPA Course Type Table ....................................................................................... 45
GR282 – Progress Grade Type Table ................................................................................... 46
GR282 – Course Grade Type Table...................................................................................... 47
GR282 – Credit Type Table.................................................................................................. 48
Transcript Miscellaneous Codes Table (TN282)...................................................................... 49
Inquire into a Code Table ..................................................................................................... 50
Add a Code to a Code Table ................................................................................................. 50
Change a Code in a Code Table............................................................................................ 50
Delete a Code from a Code Table......................................................................................... 50
TN282 -- Graduation Status Codes Table............................................................................. 51
TN282 – Post Secondary Graduation Status Codes Table.................................................... 52
TN282 – Post Secondary Plans Codes Table........................................................................ 53
GRADE REPORTING ENTRY/MAINTENANCE..................................................................... 54
Scanning Errors Correction (GR296) ....................................................................................... 54
Key Fields ............................................................................................................................. 54
Inquire into Scanning Errors................................................................................................. 55
Correct Scanning Errors........................................................................................................ 55
Error Types and Corrections................................................................................................. 56
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Class Grade Entry (GR268) ...................................................................................................... 61
Key Fields ............................................................................................................................. 61
Inquire Into Grade Entry Record for Class ........................................................................... 62
Add or Change Student Grades............................................................................................. 62
Mid-Term Class Section Changes ........................................................................................ 63
Student Grade Entry by Course/Section (GR270) .................................................................... 64
Key Fields ............................................................................................................................. 64
Inquire Into Student Grade Record for Course-Section........................................................ 65
Add or Change Student’s Grades for Course-Section .......................................................... 65
Student Grade Correction (GR275) .......................................................................................... 66
Key Fields ............................................................................................................................. 66
Inquire Into Student’s Grade Record for Grade Reporting Period ....................................... 67
Add or Change Student’s Grades for Grade Reporting Period............................................. 67
Student Grades – Report Card Format (GR280)....................................................................... 68
Key Fields ............................................................................................................................. 68
Inquire Into Student’s Grades ............................................................................................... 69
Add or Change Student’s Grades.......................................................................................... 69
Student Transcript Header (TN210) ......................................................................................... 70
Key Fields ............................................................................................................................. 70
Inquire into a Student’s Transcript Header........................................................................... 70
Add a Student’s Transcript Header....................................................................................... 71
Change a Student’s Transcript Header ................................................................................. 71
Delete a Student’s Transcript Header ................................................................................... 72
Transcript Notes........................................................................................................................ 73
Key Fields ............................................................................................................................. 73
Inquire into a Transcript Note............................................................................................... 73
Add a Transcript Note........................................................................................................... 74
Change a Transcript Note ..................................................................................................... 74
Delete a Transcript Note ....................................................................................................... 75
Student Transcript (TN220)...................................................................................................... 76
Key Fields ............................................................................................................................. 76
Inquire into Student’s Transcript Record.............................................................................. 77
Add Student Transcript Record ............................................................................................ 77
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Change Student Transcript Record ....................................................................................... 78
Delete Student Transcript Record......................................................................................... 78
Print Student Transcript ........................................................................................................ 78
Student Transcript – Single Record (TN221) ........................................................................... 79
Key Fields ............................................................................................................................. 79
Inquire into a Single Transcript Record................................................................................ 80
Add a Student Transcript Record.......................................................................................... 80
Change a Transcript Record.................................................................................................. 80
Delete a Transcript Record ................................................................................................... 81
GRADE INFORMATION............................................................................................................ 82
Student Grade Information (GR460) ........................................................................................ 82
Key Fields ............................................................................................................................. 82
View Student Grade Information.......................................................................................... 83
Student’s Credits and Honor Points (GR265)........................................................................... 84
Key Fields ............................................................................................................................. 84
Inquire into a Student’s Credits and Honor Points ............................................................... 85
Add a Credits and Honor Points Record............................................................................... 85
Change a Credits and Honor Points Record ......................................................................... 85
Delete a Credits and Honor Points Record ........................................................................... 86
Student’s Credits Override (GR237) ........................................................................................ 87
Key Fields ............................................................................................................................. 87
Assign Student Credit Overrides for a Partially Completed Course..................................... 87
Student Transcript Inquiry (TN420) ......................................................................................... 89
Key Fields ............................................................................................................................. 89
View a Student’s Transcript.................................................................................................. 90
Print a Transcript................................................................................................................... 90
Graduation Requirement – Credit Summary (GR430) ............................................................. 92
Key Fields ............................................................................................................................. 92
Graduation Requirement – Credit Detail (GR435)................................................................... 94
Key Fields ............................................................................................................................. 94
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PROCESS ..................................................................................................................................... 96
Calculate Intermediate Grades (GR310)................................................................................... 96
Key Fields ............................................................................................................................. 96
Inquire into Intermediate Grade Calculation Record............................................................ 97
Add an Intermediate Grade Calculation Record................................................................... 97
Calculate an Intermediate Grade........................................................................................... 97
REPORTS ..................................................................................................................................... 99
Report Card Printing (GR410).................................................................................................. 99
Key Fields ............................................................................................................................. 99
Print Options ....................................................................................................................... 100
Print Report Cards............................................................................................................... 102
Navigation Buttons ............................................................................................................. 103
GRADE REPORTING AND TRANSCRIPT REPORTS.......................................................... 104
List of Reports and Their Functions ....................................................................................... 104
Transcript Quick Reference Guide ......................................................................................... 107
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GRADE REPORTING OUTLINE
1. Before beginning, be sure the following records are set up:
A. System Administration
1) SY005 District Record
2) SY010 School Record
3) SY211 School Grade Table
4) CA205 School Calendar(s)
5) SY230 Staff Records
6) SY040 Room Records
B. Census
1) CE010 Family Records
2) CE220 Family Member Records
C. Student
1) ST208 (or ST210) Enrollment Records
D. Scheduling
1) SC231 Course Definition
2) SC233 Course Scheduling Rules
3) SC250 Student Schedule
4) All students scheduled in classes
2. To set up grade reporting:
A. GR330 Copy Grade Reporting Data
B. GR225 Grade Reporting Parameters
C. GR220 Grade Types
D. GR205 Grades and Values
E. GR212 Comment Groups
F. GR210 Grading Strategies
G. GR230 Grading Pattern Requirements
H. Print GRMSMRPT and verify
I. GR232 Class Grading Pattern
J. GR235 GR Exclusions and GPA factors
K. Print GRMSMRPT and verify
L. GR245 Report Card Definition
M. GR240 Honor Rolls
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3. Updating student attempted credits, grade points, and credits toward graduation
A. GR237 Student’s Credits Override
B. GR265 Student’s Transcript Credits and Honor Points
4. Print class lists and verify
5. Entering grades on the system
A. Grades entered manually at the school
1. GR268 Class Grade Entry
2. GR270 Student Grade Entry by Course-Section
3. Via i-Cue (online teacher access utility)
OR
B. GRSCANPRT Scan Sheet Printing
1) Teachers bubble grades and comments on grade scan sheets
2) Grade scan sheets are scanned at district or school office
a. Error report printed as result of loading grades
C. Edit student grades
1) GR296 Scanning Errors Correction
2) GR275 Student Grade Correction
3) GR280 Student Grades—Report Card Format
D. Print GRMISSING Grade Reporting Missing Grades Report
1) Re-edit, if necessary
6. Run GRRANKCALC Class Rank Calculation
A. Must be run before printing report cards or printing class ranks
B. Calculates GPA, class rank, and final grades for students in your school
C. Designate if multiple school transcript history needs to be included in GPA calculation
7. Viewing student grading information
A. GR460 Student Grade Information
8. Print the following reports:
A. Request Report Card print
1) Request report cards via GR410
B. GRAUDITLST Grade Audit List Report
1) Give to teachers to verify grades given
C. GRREGSPEC Students with Combination Grades Report
1) Prints a list of students who have both regular and optional (zero value) grades, to
assist in adjusting GPAs and final grades
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D. GRINCFAIL Incompletes/Failures List
1) List of students receiving incompletes/failures
E. GRRANKLIST Class Rank List
1) List of students, their GPAs, and class rank
F. GRHONOR Grade Reporting Honor Roll Report
1) List of students whose GPA falls within a specified range
a. You may set up several of these reports to accommodate each GPA range in your
school
2) List of students whose GPA has risen/fallen by a specified range
G. GRHONOR2 Honor Rolls Report
1) List of two honor rolls, not inclusive of each other—a student on honor roll A, will
not repeat on honor roll B
H. GRGPAAVG GPA Average by Course Report
1) Report listing course/sections, number of students enrolled in each, sum of their
cumulative GPAs, and their average cumulative GPAs
I. GRCUMLABEL Grade Reporting Cumulative Labels
J. GRTITLEIX Title IX Report
1) Provides a list of the number of students, gender percentages, cumulative and average
GPAs for each course in your school
2) Use the information to file the Title IX Report required by the federal government
K. GRYRENDRPT Year End Scholastic Record Report
1) Report listing students’ previous grade points, credits, and credits earned prior to the
current school year or term, those values added during the current school year or term,
and the total accumulated values as of the end of the school year or term
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ACCESSING GRADE REPORTING MODULE
GRADE REPORTING MENU (GR001)
To access the Grade Reporting Module from the SchoolMAX Main Menu (SY000), click the Grade
Reporting Tab. The Grade Reporting Menu screen (GR001) will appear as shown below. The
Grade Reporting Menu is broken down into five submodules: Entry/Maintenance, Information,
Process, Reports, and Set Up.
GR001 GRADE REPORTING MENU
You can access any Grade Reporting Module screen from GR001 by simply clicking on its tab,
or by entering its number in the Next Screen field. Screen GR003 is the menu for all grade
reporting setup screens.
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Note: GR268, GR270, GR275, and GR280 provide different methods of accessing and entering
the same data:
GR268—Grades by class (comments shown)
GR270—Grades by course, section, student, grade reporting period (comments
shown)
GR275—Grades by student, by grade reporting period (comments not shown)
GR280—Grades by student, all grades (comments not shown)
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GRADE SET UP/TABLES
GRADE SET UP/TABLES MENU (GR003)
GR003 GRADE SET UP/TABLES
All Grade Reporting set up and table screens are accessed through GR003. You can access
GR003 by clicking its tab on the Grade Reporting Menu (GR001) or by entering “GR003” in the
next screen field on any screen.
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COPY GRADE REPORTING DATA (GR330)
GR330 COPY GRADE REPORTING DATA
Use this screen to copy all or selected grade reporting data from one year to next. You can also
copy selected data from one house to another, from one department to another, or from course to
course(s). Using this screen will save time and effort; however, you will need to review all setup
and table screens to make certain that the copied data is applicable to the new school year.
Key Fields
DIST—District ID number
SCHL—School ID number
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Copying Grade Reporting Data from One Year to Next
DIST, SCHL, and both School Year fields will pre-fill. Change these fields if
necessary and press <Enter>. Make certain the coming school year is in the “to
School Year” field.
Designate the kinds of data you want to copy to the new year by clicking the
appropriate check box in the Data to be Copied box. Choices include:
■
Grades and Values—Copies school grades and their equivalent values from
GR205.
■
Grade Types—Copies grade types from GR220. Examples: term grade,
quarter grade, final grade, etc.
■
Grading Pattern Requirements—Copies grading patterns requirements for a
house, department, or course from GR230.
■
Grading Strategies—Copies grading strategies from GR210. Some strategies
may include plus and minus grades, some may be competency-based, etc
■
Honor Roll Table—Copies honor roll tables established on GR240. Defines
all possible honor roll ranges for the school.
■
Comment Groups—Copies comment groups established on GR212. Can have
multiple comment groups based on courses, teachers, general, department, etc.
■
Report Card Formats—Copies report card formats established on GR245.
Designate the range of data to be copied by choosing one of the options in the For
Grading Pattern Requirements box. The kinds of data designated in the Data to
be Copied box will apply to your selection here. Choices include:
■
■
■
■
■
■
■
Entire School—Click this check box to copy the selected data for the entire
school.
All Houses—Click this check box to copy the selected data for all houses in
the school.
All Departments—Click this check box to copy the selected data for all
departments in the school.
All Courses—Click this check box to copy the selected data for all courses in
the school.
From House to House—Copy this selected data from one house to another.
From Department to Department—Copy this selected data from one
department to another.
From Course to Course—Copy this selected data from one course to up to
four other courses.
After designating the kinds and range of data to be copied, press <Enter>. Check
the status line at the bottom of the screen for messages.
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Tip: After copying your Grade Reporting data to the new school year, check the
following screens to make certain that the copied data is applicable to the courses in the
new school year:
■
■
GR235 GR Exclusions and GPA Factors—Check to make certain all
courses have the correct number of credits, exclusions, GPAs, and weights.
GR230 Grading Pattern Requirements—Copying grade reporting data via
GR330 does not create class grading patterns. Go to GR230 to create class
grading patterns for the new year once you have copied your master schedule
to version 00.
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GRADE REPORTING PARAMETERS (GR225)
GR225 GRADE REPORTING PARAMETERS
Use this screen to:
√
Identify attendance and grading periods for report cards
√
Identify GPAs and if they are weighted
√
Specify grade entry cutoff dates for teachers
√
Specify the default transcript printed from transcript screens
√
Specify that final grade calculations are included in class grading patterns
Key Fields
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SCH YR—School year
Number of Grade Reporting Periods—Number of times in a year you wish to
report student grades
In Attendance Reporting Box:
Begin Date—Beginning date for attendance reporting period
End Date—Ending date for attendance reporting period
For Grade Reporting Box:
Eligible Date—If a student drops a class before this date, he/she will not be
listed on the scan sheet and will not receive a grade for the class
Grade Entry Cutoff Date—Date beyond which teachers can no longer
enter/update grades on GR268 Class Grades Entry or via i-Cue. Note:
Administrators can change grades after the cutoff date using GR275 Student
Grade Correction.
GPA Definition Box:
GPA 1 Cumulative—Always the cumulative GPA
GPA 2 GR Period—Averages grades for the current grading period only
GPA3 & GPA4—User defined
Set Transcript Report and Grade Post Error Report Parameters
Transcript Report—Designates the transcript report that will print when you click
the “Print Transcript” button on TN220 or TN420
Sequence—Sequence of the specified transcript report that will print from TN220
or TN420
Grade Post Error Spacing—designate line spacing on the error report you receive
after scanning grades
Inquire into Grade Reporting Parameters for Particular School and Year
The DIST, SCH YR,Error! Bookmark not defined. and SCHL key fields will
pre-fill when you access GR225. Change these key fields if appropriate and press
<Enter>.
Check the status line at the bottom of the screen for messages.
Add or Change Grade Reporting Parameters
Inquire into GR225 for the appropriate school and school year, as described
above.
Highlight Add or Chg (Change) in the maintenance list box.
Enter or change the number of grade reporting periods for the school year in the
Number of Grade Reporting Periods field.
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Final Grade Calculation box:
Create Class Grading Patterns—Select only if you want the system to include
automatic final grade calculation in your class grading patterns and calculate
final grades for your classes. Note that class grading patterns are defined on
GR232 Class Grading Pattern.
Use Alternate Value—Select only if you defined two sets of grade values on
GR205 Grades and Values and you wish the system to calculate final grades
based on the alternate value.
For Attendance Reporting box—Enter or change the Begin and End dates for
each grade reporting period.
For Grade Reporting box—Enter or change the Eligible Date and the Grade
Entry Cutoff Date for each grade reporting period.
GPA Definition box—Follow the directions in Define GPAs below.
When finished adding or changing all applicable parameters, press <Enter>.
Define GPAs
above.
Highlight Chg (Change) in the maintenance list box.
GPA1 (Cumulative) and GPA2 (GR Period) are mandatory and cannot be
redefined, except for the three fields on the right:
■
Apply Wt—Select this check box to apply the weighting factors specified for
each course on GR235 GR Exclusions and GPA Factors.
■
Use Final Grde Only—Select this check box to use only the final grade in
calculating this GPA.
■
GPA Crs Ty—Specify what GPA Course Type will be included in the GPA.
GPA course types are defined on GR235.
GPA3 and GPA4 are optional GPA calculation definitions, which a school can
define for itself. For example, you can create a GPA that includes only academic
or scholastic courses. Or you can use this option to create a year-to-date GPA. In
addition to the three fields at the right, the following options apply to these
optional GPAs:
None—Click this radio button if you do not want to use the GPA option.
Cumulative—Click this radio button if you want the GPA to be cumulative.
GR Period—Click this radio button if you want the GPA to include only the
current grade reporting period.
Year-to-Date—Click this radio button if you want to the GPA to include all
grades in the year up to and including the current grade reporting period.
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Description—Enter a short description (10 characters or fewer) of the GPA
option.
Delete Grade Reporting Parameters
above.
Highlight Del (Delete) in the maintenance list box.
Press <Enter>.
Remember that each school needs at least one Grade Reporting Parameters record
to be able to report grades and issue report cards.
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GRADE TYPE (GR220)
GR220 GRADE TYPE
Use this screen to identify all of the different grade types in your school – term, semester exam,
term paper, special project, math competency, etc.
Key Fields
GRADE TYPE—School-assigned code to designate a grade type. Always define
ZZ as the final grade type.
Description—Brief description of grade type
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Inquire into Grade Types
The DIST, SCHL, and SCHL YR key fields will pre-fill when you access GR220.
Change these key fields if appropriate and press <Enter>.
Press <Enter> and the school’s Grade type table for the selected school year will
display.
If a grade type appears in the “Next” field, there are more grade types on other
screen(s). Press <Enter> to display the next screen of grade types.
Add, Change or Delete a Grade Type
Inquire into grade types for your school and the school year, as described above.
Select [A]dd or[C]hange by entering the appropriate letter in the column at the far
left.
Grade Type—Enter a new grade code or modify the existing grade code. The
first character must be alphabetical.
Description—Enter or modify a brief description for the grade type. A maximum
of 40 characters are allowed.
Competency Based—Place a check here if the grade is competency based.
Use for Period GPA—Place a check here if this grade type is to be included in the
period GPA.
Allow Comments—Place a check here if comments are allowed with this grade
type.
Once finished adding or modifying the grade type code entry, press <Enter>.
To delete a grade type code, enter “D” in the field at the far left of the grade code
and press <Enter>.
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GRADES AND VALUES (GR205)
GR205 GRADES AND VALUES
This screen is used to define and enter grade point values for all available grades in your school.
These grades must be assigned to GR210 Grading Strategies before they can be used. You
cannot change an existing grade, rather you must delete the grade and re-enter it correctly.
Do not delete grades during the school year because you may affect existing student records.
Key Fields
GRADE—Code for grade type. No more than 3 characters (alpha/numeric)
Inquire into Grade Types
Press <Enter> and a list of the grades already defined for that school year will
display.
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If a grade type appears in the “Next” field, there are more grade types on other
Add or Delete a Grade Type
Inquire into grade types for your school and the school year, as described above.
Select [A]dd or [D]elete by entering the appropriate letter in the A/C/D column at
the far left.
Grade—Enter the grade (alpha/numeric, 3-character).
Value—Enter the grade point value for the grade.
Alternate Value—Used if a second set of values is appropriate for the grade.
Description—Enter a brief description for the grade (optional). 15 character
maximum.
Use as Calculated Final—Check this box if this grade is available for automatic
calculation of final grades by the system.
Grade Attributes—Used in the selection of students for reports.
Incompl—Check if the grade is equal to an incomplete.
Fail—Check if this grade is a failing grade.
No Grade—Check if this grade is equivalent to a no grade. Does not affect
GPA.
Spl—Check if this is a special (zero value) grade. Affects GPA.
Credit
Earn—Check to indicate that if the student receives this grade, a credit is
earned.
Attempted—Check to indicate that if the student receives this grade, a credit
is attempted.
Comp Based—Check if this grade is competency based.
Once finished adding or modifying the grade, press <Enter>.
To delete a grade, enter “D” in the field at the far left of the grade entry and press
<Enter>.
Navigation Buttons
Grade Strat—Takes you to GR210 Grade Strategies. Remember that grades
established on GR205 must be assigned to GR210 Grading Strategies before they
can be used in grade reporting.
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GRADING STRATEGIES (GR210)
GR210 GRADING STRATEGIES
A school may have several grading strategies—one class may be graded traditionally, another
competency based, some departments may allow plus and minus grades, etc. Use this screen to
enter possible grading strategies for your school, grades, grade values, grade attributes and
credits.
Key Fields
GRADE STRAT—Number of grading strategy
Description—Brief description of grading strategy
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Inquire into Grading Strategies
Highlight Inq in the maintenance list box and press <Enter>.
Enter the number of the desired grading strategy in the GRADE STRAT field.
Use the STRATEGIES list box to obtain a list of all grading strategies established
for the school for that school year. Clicking on the down arrow at the right of the
list box will produce a list of grading strategies. Select a grading strategy by
highlighting it on the list and pressing <Enter>.
Click the “List Grades in Strategy” radio button to display only those grades in
the desired strategy. The “List ALL Grades” radio button will display all the
grades defined for the school for the school year so you can choose which ones to
add to a strategy.
A list of grades in the grading strategy will appear below and the description of
the grading strategy will appear in the Description field.
If a grade appears in the “Next” field, there are more grades in the strategy on
another screen(s). Press <Enter> to display the next screen of grades.
Add a New Grading Strategy
Access GR210. The DIST, SCHL, and SCHL YR key fields will pre-fill. Change
these key fields if appropriate and press <Enter>.
Highlight Add in the maintenance list box.
Click the “List ALL Grades” radio button to display all the grades defined for the
school for the school year.
Press <Enter>.
Select only those grades that you want to include in the new grading strategy by
clicking in the check box at the left of the grade. Note: You cannot change any
of the grade parameters and characteristics defined in the check boxes to the right
of the grade description. To change a grade’s parameters, you must return to
GR205 Grades and Values.
Minimum for Final Comp—Enter the minimum number of grade points a student
needs to earn the grade (if applicable). Used if the system computes final grades.
No Adj check box—Clicking in this check box excludes the grade from any
weighing or adjustments defined for the grade on GR235 Exclusions and GPA
Factors.
Enter a grading strategy number in the GRADE STRAT field and a description of
the grading strategy in the Description field.
Press <Enter>. Check the status line at the bottom of the screen for messages.
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Change a Grading Strategy
Inquire into the grading strategy you want to change as described above.
Click the “List ALL Grades” radio button to display all the grades defined for the
school for the school year. Press <Enter>. The grades included in the grading
strategy will have a check in the box at the grade’s left.
To remove a grade from the strategy, simply uncheck the check box at the grade’s
left.
To add a grade, check the box at the grade’s left.
Minimum for Final Comp—Enter the minimum number of grade points a student
needs to earn the grade (if applicable). Used if the system computes final grades.
No Adj check box—Clicking in this check box excludes the grade from any
weighing or adjustments defined for the grade on GR235 Exclusions and GPA
Factors.
Highlight Chg in the maintenance list box.
Delete a Grading Strategy
Inquire into the grading strategy you want to delete as described above.
Highlight Del in the maintenance list box.
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COMMENT GROUPS (GR212)
GR212 COMMENT GROUPS
Use this screen to add comments to a group, making the comments available for teacher use at
grading time, or to change the content of one or more comments in a group. This screen is also
used to add/delete comment groups, which must exist before adding comments to the group.
You can have up to 999 possible comment groups; for example, general, art, a particular
teacher’s comments, reading competency, etc.
Key Fields
COMMENT GRP—Number of Comment Group
Nbr—Number of comments within Group
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If you use scan sheets to enter grades and comments, you may be limited to
numbers using a combination of 1, 2, and 3 (maximum of 27 comments).
If you do not use scan sheets, you can have up to 999 comments per comment
group.
Comment Text—Content of comment (maximum of 20 characters); this will print
on student’s report card. Note that you can have up to three comments per grade
printed on the report card.
Inquire into a Comment Group
Enter the number of the desired comment group in the COMMENT GRP field.
Use the GROUPS list box to obtain a list of all comment groups established for
the school for that school year. Clicking on the down arrow at the right of the list
box will produce a list of comment groups. Select a comment group by
highlighting it on the list.
A list of comments in the comment group will appear below and the description
of the comment will appear in the Comment Text field.
If a number appears in the “Next” field, there are more comments on another
screen(s). Press <Enter> to display the next screen of comments.
Add a Comment Group
Enter the number and comment text for each new comment in the appropriate
fields. When you fill the entire screen with comments, place your curser in the
“Next” field, and press <Enter>. A new blank screen will appear.
Enter a comment group number in the COMMENT GRP field and a description
of the comment group in the Description field.
Note that you also can create a new comment group by inquiring into an existing
comment group, making appropriate changes, and assigning a new comment
group number to the revised group.
Change a Comment Group
Inquire into the comment group you want to change, as described above.
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To remove a comment from the comment group, enter “D” in the A/C/D field at
the comment’s left.
To add a comment, go to a blank line and enter “A” in the A/C/D field at the
comment’s left. Enter the new comment number and text.
To change a comment, enter “C” in the A/C/D field at the comment’s left.
Change the comment’s text as desired. Do not try to change a comment’s
number. To change a comment number, you must delete the existing comment,
and add a new comment with a new number and the old text.
Once you have finished revising the comment group, highlight Chg in the
maintenance list box.
Delete a Comment Group
Inquire into the comment group you want to delete, as described above.
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GRADING PATTERN REQUIREMENTS (GR230)
GR230 GRADING PATTERN REQUIREMENTS
Use this screen to specify when certain grades will be given in your school; this may be done for
the entire school, by house, by department, or at the course level. You can also use this screen to
change term code or grade reporting periods or the weight of a grading requirement.
Key Fields
House OR Department OR Course—Enter a value in one of these three options if
the grade type applies to only one of these three categories. Note that each of
these fields is a list box, which can be used to obtain a list of the valid numbers
for its category. Click the down arrow at the right of list box to produce a dropdown list of houses, departments, or courses. To select a house, department, or
course from a list, highlight it and press <Enter>.
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Grade Type—School-assigned grade type code
Term Code—Term code from SC282
Grade Reporting Period—A check in one of these boxes indicates that the grade
type will be reported in that period. Note that semesters and terms may consist of
more than one grading periods.
Inquire into Grading Pattern Requirements
Enter the appropriate house, department, or course. If you leave all blank, schoolwide grading pattern requirements will display.
View for Term Code—To view requirements for a particular term, enter the term
code here.
Press <Enter>.
If a grade type appears in the “Next” field, there are more grade types on another
Add a Grading Pattern Requirement
Inquire into the grading pattern requirement table, as described above.
On a blank line, enter “A” in the A/C/D field at the left.
Enter a grade type and term code. Valid grade types for your school are listed on
GR220. Valid term codes are listed on SC282. The description and source of the
grade type will appear when you process the addition.
Select the Grade Reporting Periods when you want the grade reported.
Specify a weight for the grade type.
Click the Create Class Grading Patterns button at the bottom right of the
screen. This will apply the grading pattern requirements you just created to
courses created in the Scheduling module.
You must copy your master schedule to version 00 before using the Create
Class Grading Patterns button.
If you run this process more than once, remember that if you have manually
deleted class grading patterns for individual classes, they will be recreated.
Change a Grading Pattern Requirement
Note that you can change grade pattern requirements made at your administrative
level. Only school administrators can change grade pattern requirements made at
the school level, and only department administrators can change requirements at
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the department level. The level of grade pattern requirement is show in the
“Source” field.
Inquire into the grading pattern requirement table as described above.
Enter “C” in the A/C/D field at the left of the requirement you want to change.
Make appropriate changes to the term code, grade reporting period(s), or weight.
Repeat for any other lines you wish to change.
When you are through entering your changes, press <Enter>. Check the status
line at the bottom of the screen for messages.
NOTE: If you make a change on GR230 after you have created class grading patterns, you must
modify each class grading pattern individually on GR232 to reflect the changes made on GR230.
Delete a Grade Pattern Requirement
Inquire into the grading pattern requirement table as described above.
Enter “D” in the A/C/D field at the left of the requirement you want to delete.
Delete All Class Grading Patterns button—Use this option with care as it
removes all existing class grading patterns set up for your school. Do not do this
after the first grade has been assigned to a student.
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CLASS GRADING PATTERN (GR232)
GR232 CLASS GRADING PATTERN
This screen indicates a course/section’s grading information and requirements. Teachers may
use this screen to customize grading requirements, strategies, or comments for their classes. It
may also be used to add class grading patterns in the middle of the semester.
Key Fields
COURSE—Course number
SECTION—Section number
Grading Strategy—Grading strategy number
Comment Group—Comment group number
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Inquire into a Class Grading Pattern
Highlight Inq in the maintenance list box.
Enter the course number in the COURSE field, and the section number in the
SECTION field.
Press <Enter>.
Information on the class will display in the Class Information box at the right side
of the screen.
Any previously assigned Grading Strategy or Comment Group for the class will
display. Any other information on the class’s grading pattern will also display.
If a grade type appears in the “Next” field, there are more grade types on another
Add a Class Grading Pattern
Inquire into the grading pattern for the desired class, as described above. If the
record does not exist, a Record not found message will appear in the status line
at the bottom of the screen. You will need to add a new class grading pattern for
this class.
Enter the grading strategy and comment group numbers.
Click the Calculate Final Grade box if you want the system to calculate the final
grade.
Enter the grading report period in which you want the final grade reported in the
GR Period for Final Grade field.
For each new grade type:
Enter an “A” in the A/C/D field on the left.
Enter a grade type.
Click on the appropriate grading period radio buttons to designate the grading
period(s) when the grade will be reported.
Enter the grade’s weight for the final grade calculation (default = 1.000). This
is necessary for the GPA to be calculated
After you have finished adding all the grade types, press <Enter>.
Change a Class Grading Pattern
Inquire into the class grading pattern as described above.
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Make any necessary changes to the grading strategy and comment group numbers,
and to the Calculate Final Grade and GR Period for Final Grade fields.
To change information regarding a grade type, enter “C” in the A/C/D field at the
left of the grade type you want to change. Make any changes to the GR Periods
radio buttons and the For Final Grade Calculation Weight field. Note that you
cannot change the Grade Type. To change a grade type, you must delete the
grade type entirely and create a new grade type entry.
To add a new grade type, enter “A” in the A/C/D field at the left of a blank row.
Enter a grade type, designate its grade reporting periods, and assign a weight to it.
Repeat the above two steps for any other lines you want to change.
To delete a grade type, enter “D” in the A/C/D field at the left of the grade type
you want to delete.
Delete a Class Grading Pattern
Inquire into the class grading pattern as described above.
Navigation Buttons
GR Excl/GPA—Takes you to GR235 GR Exclusions and GPA Factors, where
you can view, add, change, or delete grade reporting exclusions and GPA factors.
Comment Grps—Takes you to GR212 Comment Groups, where you can view,
add, change, or delete comment groups.
Grade Types—Takes you to GR220 Grade Type, where you can view, add,
change, or delete grade types.
Strategies—Takes you to GR210 Grading Strategies, where you can view, add,
change, or delete grading strategies.
Pattern Requirements—Takes you to GR230 Grading Pattern Requirements,
where you can view, add, change, or delete grading patterns.
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GR EXCLUSIONS AND GPA FACTORS (GR235)
GR235 GR EXCLUSIONS AND GPA FACTORS
This screen allows you to adjust the credits for courses, govern the printing of courses on certain
reports, exclude courses from GPA calculation, or weight courses.
Key Fields
Inquire into Grade Reporting Exclusions and GPA Factors for a Course
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The courses for the school and school year will begin displaying in numerical
order. To display the courses immediately following those on the screen, press
<Enter>.
To display a particular course, either page through the list of courses until you
reach the one you want, or enter the course’s number in the next course field
(white box at bottom left), and press <Enter>.
Other fields providing information on the course will display directly below or to
the right of the course title. These include:
Credit—Number of credit awarded for completion of course
Prog Gr Type—Progress report grade type (defined on GR282)
Crs Gr Type—Course grade type (defined on GR282)
Crs Cr Type—Course credit type (defined on GR282)
Exclude a Course’s Grades from Printing on Certain Reports
Inquire into a school’s GR235 screen and display the course you wish to exclude
from grade reports, as described above.
Check the appropriate check box for the reports from which you want to exclude
the course. Options include:
Transcripts—Exclude course from printing on the transcript.
State Reports (Title 9)—Exclude course from printing on state reports.
Rpt Card—Exclude course from printing on report cards.
Cuml Label—Exclude course from printing on the cumulative label.
Distrib Rpts—Exclude course from printing on grade distribution reports.
Change the Method of GPA Calculation for a Course
Inquire into a school’s GR235 screen and display the course you wish to change,
as described above.
To exclude a course from one or more GPA calculations, click the “Excl” check
box next to the GPA. GPA options include:
Cumulative—Cumulative GPA for year
Mid-Term—Mid-Term GPA
GPA 3—Alternative GPA defined on GR225
GPA 4—Alternative GPA defined on GR225
If you wish to add or change the additive adjustment factor for the course, enter it
in the “Add Adj” field. It will affect (boost) any non-excluded GPAs. The GPA
calculation becomes the sum of Credits X [Grade value + Add Adj] ÷ Attempted
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Credits. If you have an additive adjustment factor, the Mult Adj field should be
set to 1.00.
If you wish to change or add the multiplicative adjustment factor for a GPA, enter
it into the “Mult Adj” field. (This weight adjustment corresponds to the legacy
system’s X-factor). The GPA calculation becomes the sum of Credits X [Mark
value X Mult Adj] ÷ Attempted Credits. If you use a multiplicative adjustment
factor, the Add Adj field should be set to 0.00.
If you want to change or add the weight of the credits students receive for
completing this course, enter the credit weight in the “Weight” field. The normal
weight of a class is 1.00. You can adjust it up or down. The GPA calculation
becomes the sum of [Credits X Weight Factor] X Mark value ÷ Weighted Credits.
When a weight factor of 2.0 is applied, the mark has the effect of receiving 2 of
those marks, compared to other marks with a value of 1. In Osiris, “Course
Weight” is the result of applying a weight factor to the course credits, and so it is
actually the weighted credit value of a course.
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REPORT CARD DEFINITION (GR245)
GR245 REPORT CARD DEFINITION
This screen is used to design the layout(s) for your report cards. You must set up the report card
definition before you can begin grading.
Key Fields
CARD FORMAT—Title of the report card definition. Clicking on the down
arrow will produce a drop-down list of existing report card definitions. Select a
report card definition by highlighting it and pressing <Enter>.
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Inquire into Report Card Definitions
Enter the title of a report card definition in the CARD FORMAT field, or select a
title from the drop-down list.
Add a Report Card Definition
Inquire into the desired report card definition, as described above. If the report
card definition does not exist, a Record not found message will appear in the
status line at the bottom of the screen. You may add a new report card definition.
In the Print on Report Card box, click on the appropriate check boxes to choose
the GPA and Class Rank types you want to print on the report card. Descriptions
of the GPA and Class Rank types can be found on GR225. Also click the
appropriate Course Section information radio button. The choices are a 6character course number with separate section number, or a 10-character course
only number.
Specify the report card’s layout in the Report Card Layout box. SchoolMAX
allows up to 8 columns on a report card. Other layout parameters include:
Col Hdg—The column headings you want to print on the report card.
Grade Type—The grade type you want to print under each of your designated
column headings. You can obtain a list of valid grade types by clicking on the
down arrow in the Grade Types list box. Clicking on the down arrow will
produce a drop-down list of grade types. Select a grade type by highlighting it
and pressing <Enter>.
GR Period—The grade reporting period in which the grade type should print
on the report card.
After you have finished defining the new report card parameters, press <Enter>.
Change a Report Card Definition
Inquire into the desired report card definition, as described above.
Change the report card’s layout and print parameters as appropriate.
Delete a Report Card Definition
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Inquire into the desired report card definition, as described above.
Highlight Del in the maintenance list box and press <Enter>. Check the status
Navigation Buttons
Rpt Crd Print—Takes you to GR410 Report Card Printing, where you can
specify format, sorting, and mailing instructions for report cards and also print
report cards.
GR Parameters—Takes you to GR225 Grade Reporting Parameters, where you
can view or change grade reporting parameters.
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REPORT CARD PARAMETERS (GR246)
GR246 REPORT CARD PARAMETERS
Use this screen to add, change, or delete legends, grading scales, or comments that print on
report cards.
Key Fields
CODE—Code for comment, grade scale, or legend
Inquire into Report Card Parameters
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Add Report Card Parameters
Inquire into your district’s most recent report card parameters, as described above.
Enter the code and description for the new parameter. For a drop-down list of
parameter codes and descriptions, click the down arrow to the right of the grey
search box. Select a parameter by highlighting it and pressing <Enter>.
After you have finished adding all new parameters, press <Enter>. Check the
status line at the bottom of the screen for messages.
Change Report Card Parameters
Enter “C” in the A/C/D field at the left of the parameter you want to change.
Change the parameter’s code and/or description. Use the gray search box to
obtain a list of parameter codes and descriptions, as described above.
If a parameter code appears in the “Next” field, there are more parameters on
another screen(s). Press <Enter> to display the next screen of report card
parameters.
After you have finished making all appropriate changes, press <Enter>. Check
Delete Report Card Parameters
Enter “D” in the A/C/D field at the left of the parameter you want to delete.
After you have finished designating all parameters to be deleted, press <Enter>.
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HONOR ROLLS (GR240)
GR240 HONOR ROLLS
Use this screen to define all honor rolls for your school, including setting criteria for inclusion in
an honor roll. You can also track students whose GPAs are increasing or decreasing.
Key Fields
Inquire into Honor Rolls for Particular School and School Year
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If an honor roll code appears in the “Next” field, there are more honor rolls on
another screen(s). Press <Enter> to display the next screen of honor rolls.
Add an Honor Roll Definition
Inquire into the Honor Roll table for your school, as described above.
Honor Roll—Enter school-designated honor roll code.
Description—Enter a brief definition of the honor roll.
GPA Type 1/2/3/4—Click on the radio button to select the appropriate GPA type
on which this honor roll will be based. Refer to GR225 Grade Reporting
Parameters for definitions of GPA types. You can quickly access GR225 by
clicking the GR Parameters navigation button at the bottom of the screen.
Choose GPA calculation method:
Actl—Calculate the actual GPA.
Decr—Calculate the amount GPA decreased since last term.
Incr—Calculate the amount GPA increased since last term.
Enter the Value range
From—Minimum GPA to qualify for this honor roll.
To—Maximum GPA to qualify for this honor roll.
Min Attpd Credits—Minimum attempted credits required to appear on honor roll.
Min Grade—Minimum grade allowed to appear on honor roll.
Repeat above steps for all new honor rolls.
Change an Honor Roll Definition
Enter “C” in the A/C/D field at the left of the Honor Roll you want to change.
Make appropriate changes to the Honor Roll definition.
Delete an Honor Roll Definition
Enter “D” in the A/C/D field at the left of the Honor Roll you want to delete.
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Navigation Buttons
GR Parameters—Takes you to GR225 Grade Reporting Parameters, where you
can view, add, change, or delete grade reporting parameters, including GPA
definitions.
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GRADE MAPPING MAINTENANCE (GR255)
GR255 GRADE MAPPING MAINTENANCE
Use this screen to define additional grades other than final grades that can appear on transcripts.
They are called Auxiliary Grades on TN220 Student Transcript.
Key Fields
SEQ NO—Sequence Number for auxiliary grade
Scheduling Term Code—School-assigned code for term for which auxiliary grade
is assigned. Valid term codes can be found on SC282.
Grade Type—Grade type for auxiliary code, defined on GR220.
Grade Period—Grading period for which auxiliary grade is assigned
Auxiliary Grade—Links the auxiliary grade to one of the nine fields on TN220.
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Inquire into Auxiliary Grades
The DIST and SCHLError! Bookmark not defined. key fields will pre-fill when
you access GR255.
Press <Enter>.
If an auxiliary code sequence number appears in the “Next” field, there are more
auxiliary codes on another screen(s). Press <Enter> to display the next screen of
auxiliary codes.
Add an Auxiliary Grade
Inquire into auxiliary grades for your school, as described above.
On a blank line, enter “A” in the A/C/D field at the left of the line.
Enter appropriate information for the new auxiliary grade, including sequence
number, term code, grade type, grade period, and auxiliary code (column on
TN220). Note that “Last Update” will display automatically and need not be
entered at this time.
Repeat above steps for all new auxiliary codes.
After you have finished entering all new auxiliary codes, press <Enter>. Check
Change an Auxiliary Grade
Enter “C” in the A/C/D field at the left of the auxiliary grade you want to change.
Make appropriate changes to the auxiliary grade definition. Do not change the
sequence number.
Delete an Auxiliary Grade
Enter “D” in the A/C/D field at the left of the auxiliary grade you want to delete.
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GRADE REPORTING MISCELLANEOUS CODES TABLE (GR282)
GR282 GRADE REPORTING MISCELLANEOUS CODE TABLES
This screen contains several tables listing codes used in the Grade Reporting functions. The
code tables are accessed by clicking on the down arrow at the right of the TYPE box. This will
cause a list of tables to drop down. To have a table display on the screen, highlight its name in
the drop-down list and press the <Enter> key. The table name will display in the TYPE box,
and the codes will display below. The following tables can be accessed through this screen:
√
GPA Course Type—Defines the type of courses included in a GPA
√
Progress Grade Type—The types of progress grades used by academic institutions
for academic courses (shown above)
√
Course Grade Type— The types of course grades used by academic institutions
for academic courses
√
Credit Type—Types of academic course credits awarded by the school
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NOTE: The following instructions apply generally to any of the four tables accessed on GR282.
Examples of each of the four tables follow these instructions.
Inquire into a Code Table
Access GR282 and select a table from the drop-down menu in the TYPE field, as
described above.
Press <Enter>.
If a code appears in the “Next” field, there are more codes on another screen(s).
Press <Enter> to display the next screen of codes in the same table.
Add a Code to a Code Table
Inquire into the desired code table, as described above.
Enter at least the code and a brief description. You can also enter an Abbreviation
for the code and a corresponding State Code, if appropriate. Only the Code and
Description are required fields.
Repeat above steps for all new codes.
After you have finished entering all new codes, press <Enter>. Check the status
Change a Code in a Code Table
Enter “C” in the A/C/D field at the left of the code you want to change.
Make appropriate changes to the code and/or description. You can also make
changes to the Abbreviation and the State Code.
Delete a Code from a Code Table
Enter “D” in the A/C/D field at the left of the code you want to delete.
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GR282 – GPA Course Type Table
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GR282 – Progress Grade Type Table
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GR282 – Course Grade Type Table
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GR282 – Credit Type Table
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TRANSCRIPT MISCELLANEOUS CODES TABLE (TN282)
TN282 TRANSCRIPT MISCELLANEOUS CODE TABLE
This screen contains several tables listing codes used in the Transcript printing functions. The
code tables are accessed by clicking on the down arrow at the right of the TYPE box. This will
cause a list of tables to drop down. To display a table on the screen, highlight its name in the
drop-down list and press <Enter>. The table name will display in the TYPE box, and the codes
will display below. The following tables can be accessed through this screen:
√
Graduation Status—Defines student’s graduation status or degree earned
√
Post Secondary Graduation Status—Defines postsecondary graduation status or
degree earned (adults only)
√
Post Secondary Plans—Defines student’s plans after graduation
√
Header Comment—Not used currently
NOTE: The following instructions apply generally to any of the four tables accessed on GR282.
Examples of each of the four tables follow these instructions.
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Inquire into a Code Table
Access TN282 and select a table from the drop-down menu in the TYPE field, as
described above.
Press <Enter>.
If a code appears in the “Next” field, there are more codes on another screen(s).
Press <Enter> to display the next screen of codes in the same table.
Add a Code to a Code Table
Enter at least the code and a brief description. You can also enter an Abbreviation
for the code and a corresponding State Code, if appropriate. Only the Code and
Description are required fields.
Repeat above steps for all new codes.
After you have finished entering all new codes, press <Enter>. Check the status
Change a Code in a Code Table
Enter “C” in the A/C/D field at the left of the code you want to change.
Make appropriate changes to the code and/or description. You can also make
changes to the Abbreviation and the State Code.
Delete a Code from a Code Table
Enter “D” in the A/C/D field at the left of the code you want to delete.
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TN282 -- Graduation Status Codes Table
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TN282 – Post Secondary Graduation Status Codes Table
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TN282 – Post Secondary Plans Codes Table
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GRADE REPORTING ENTRY/MAINTENANCE
SCANNING ERRORS CORRECTION (GR296)
GR296 SCANNING ERRORS CORRECTION
This screen displays a list of scanning errors and permits you to correct the grades and
comments. GR296 identifies the scan sheet page and line numbers for each error for ease of
comparison to the scan sheets. Note that GR295 may be used as an alternative to GR296, but it
does not provide a third comment column and does not include citizenship grades and credits.
Key Fields
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Inquire into Scanning Errors
Display Order box—Choose the order in which you want the errors displayed, by
clicking the appropriate radio button – by Page or by Class.
Press <Enter>. The first page of scanning errors will display below.
Correct Scanning Errors
Inquire into scanning errors, as described above.
Errors can be corrected by changing one or more of the following fields:
C/D—Enter “C” to change the error or “D” to delete the error
Grade—Enter a valid grade from GR205 for the student
Comments 1/2/3—Enter valid comment(s) from GR212
Citizenship—Citizenship grade for student
Credit—Number of credits assigned to course
The following fields cannot be changed:
Course—Course number
Section—Section number
Page #—Page number of scan sheet on which the error occurred
Line #—Line number on which the error occurred
ID Number—Student number for the student with an error
Grade Type—Grade type that is in error on the scan sheet
Errors—Numerical code for the scanning error(s)
If error information appears in the “Next” field (lower right), there are more errors
on another screen(s). Press <Enter> to display the next screen of errors.
ERRORS list box—Drop-down list containing brief explanations of the error
types. See the table beginning on the next page for explanations of the different
error types and instructions on how to correct each error type.
After finishing correcting all errors, press <Enter>. Check the status line at the
bottom of the screen for messages.
Navigation Buttons
Grade Grp—Takes you to GR210 Grading Strategies, where you can view, add,
change, or delete grading strategies.
Cmt Grp—Takes you to GR212 Comment Groups, where you can view, add,
change, or delete comment groups.
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Error Types and Corrections
No.
Error Message
Explanation/Required
Action
How to Proceed
01
ERROR IN GRADE
This message always
indicates that the grade has
been scanned incorrectly.
Change or add the grade.
On GR296, key “C” in the C/D
maintenance field for the error and
add or correct the grade in the
GRADE field so the grade agrees
with the scan sheet. Press
<Enter>.
02
ERROR IN
COMMENT
This message always
indicates that the comment
code has been scanned
incorrectly. Change or add
the comment.
On GR296, key “C” in the C/D
maintenance field for the error,
and add, correct, or delete the
comment code in the
COMMENTS field so the
comment number agrees with the
scan sheet.
03
GRADE
REPORTING
PARAMETERS
NOT DEFINED
YET
Grade reporting parameters
may have been deleted after
the scan sheets were printed.
Re-define this school’s grade
reporting parameters for the
current school year.
Define attendance periods, grade
reporting periods, and GPAs on
GR225. Then, re-scan or manually
assign the grades. Return to
GR296. Key “D” in the C/D
maintenance field to delete the
item and press <Enter>.
04
SCHOOL DOES
NOT USE THIS GR
PERIOD
The grade reporting (GR)
period may have been deleted
since the scan sheets were
printed. Re-add the deleted
GR period and re-enter the
grade.
a. Add the deleted grade
reporting period on GR225.
b. Assign the student’s grade on
GR268, GR270, or GR280.
c. Return to GR296 and key
“D” in the C/D maintenance field
to delete the item. Press <Enter>.
05
COURSE (OR
COURSESECTION) DOES
NOT EXIST
The course (or section) may
have been deleted. Add the
course and/or section back
into the master schedule and
assign the grade.
a. Use SC231 to create the
course or SC260 to define the
class.
b. Add student(s) to class roster
on SC255.
c. Create a class grading pattern
on GR232. Assign grades on
GR268.
d. Return to GR296. Key “D”
into the C/D maintenance field
for the error and press <Enter>.
OR
06
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No.
Error Message
Action
07
STUDENT HAS
NOT TAKEN THE
COURSE-SECTION
The student may have
dropped the course since the
scan sheets were printed. If
so, add the student back into
the class.
a. Add the student to the class
roster on SC255.
b. Assign the student’s grade on
GR268 or GR270.
c. Return to GR296. Key “D” in
the C/D maintenance field and
press <Enter>.
08
GRADE TYPE NOT
FOUND
The grade type may have
been deleted. If so, add the
grade type to the grade type
table. Then assign the
student’s grade.
a. Add the grade type to GR220.
b. Make certain the grade type is
included on GR232 for the
course.
c. On the student’s GR275
screen for the correct GR period,
enter the grade in the correct
grade type field.
d. Return to GR296. Key “D” in
the C/D maintenance field to
delete the error and press
<Enter>.
09
GRADING
PATTERN FOR
THIS GRADE TYPE
NOT FOUND
The grading pattern may have
been deleted since the scan
sheets were printed.
a. Re-create the grading pattern
on GR232, adding the grade
type(s).
b. On the student’s GR275
screen for the correct GR period,
enter the grade in the correct
grade type field.
c. Return to GR296. Key “D” in
<Enter>.
10
GRADE NOT
FOUND
An invalid grade was
assigned. Find and assign the
appropriate grade.
If a scanning error has
occurred, do this:
The grade may have been
deleted since the scan sheets
were printed. If so, add the
grade to the Grades and
How to Proceed
On GR296, assign the grade
shown on the scan sheet. Be sure
to assign the grade to the correct
grade type.
a. Add the grade to GR205.
b. On GR210, add the grade to
the course’s grading strategy.
c. On GR275, assign a valid
grade of the correct grade type to
the student.
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Action
How to Proceed
Values table and include it in
the grading strategy for the
course you are attempting to
grade.
d. Return to GR296. Key “D” in
<Enter>.
11
USE COMP-BASED
GRADE FOR
COMP BASED
GRADE TYPE
Delete the non-competency
grade and assign a
competency-based grade
instead.
a. On GR275, assign a valid
grade from the GRADE LIST
scroll box for the grade type
shown on the scan sheet.
b. Return to GR296. Key “D”
in the C/D maintenance field to
<Enter>.
12
USE NONCOMPBASED GRADE
FOR NONCOMP
GRADE TYPE
Delete the competency-based
grade and assign a noncompetency based grade
instead.
a. On GR275, assign a valid
grade for the student from the
GRADE LIST scroll box. Be
sure to use the grade type shown
on the scan sheet. Press
<Enter>.
b. Return to GR296. Key “D”
into the C/D maintenance field to
<Enter>.
13
COMMENTS NOT
ALLOWED FOR
GRADE TYPE
Delete comments. They are
not allowed for this grade
type.
14
COMMENT
NUMBER CANNOT
BE DUPLICATED
Comment code number was
input twice for the same
student and course.
Change a duplicate comment
code to a different code:
OR
On GR296, delete the comment
code(s) from the COMMENT
field(s) for this error and press
<Enter>.
a. Inquire into screen GR270 for
the course, section, student, and
GR period involved.
b. Choose a comment from the
CMT GRP list box and assign it
to the correct grade type.
c. Click the PREV SCREEN
navigation button to return to
GR296.
d. Key “C” into the C/D
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No.
Error Message
Action
How to Proceed
maintenance field for the error.
Delete the incorrect comment
number and press <Enter>.
Delete the duplicate comment
code.
15
COMMENT NOT
FOUND
On GR296, key “C” into the C/D
Delete the duplicated comment
number and press <Enter>.
Comment code number is not
valid.
If a scanning error has
occurred:
a. Inquire into GR270 for the
course, section, student, and GR
period involved. Choose a
comment from the CMT GRP list
box and assign it to the correct
grade type.
b. Click the PREV SCREEN
navigation button to return to
GR296.
c. Key “D” into the C/D
maintenance field for the error
and press <Enter>.
16
STUDENT’S
GRADE ALREADY
EXISTS
The student’s grade may have
been entered manually.
Return to GR296. Key “D” into
the C/D maintenance field for the
error and press <Enter>.
17
ERROR IN
CITIZENSHIP
GRADE
This message always
indicates that the grade has
been scanned incorrectly.
Change or add the grade.
On GR296, key “C” into the C/D
Add or correct the grade in the
GRADE field so the grade agrees
with the scan sheet. Press
<Enter>.
18
CITIZENSHIP
GRADE TYPE NOT
ON SY080
Citizenship grade type must
be specified on SY080.
Add a valid citizenship grade type
to SY080 if the field is blank.
Grade types are defined on
GR220. Return to GR296 and add
or change the grade in the
Citizenship field for the error.
Press <Enter>.
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No.
Error Message
Action
How to Proceed
19
ERROR IN CREDIT
Number of credits is invalid.
On GR296, correct the earned
credits in accordance with the
credits defined for the course on
GR235. Press <Enter>.
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CLASS GRADE ENTRY (GR268)
GR268 CLASS GRADE ENTRY
This screen is used to manually assign grades to all students in a particular course/section or to
correct grades for multiple students in a particular course/section. Grades can be entered on this
screen until the grade cutoff date specified on GR225 Grade Reporting Parameters. Teachers
and supervisors have access to the screen through their usercode/password via SY004.
Key Fields
GR PERIOD—Grade reporting period
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GRADE TYPE—Grade type code and brief description
Inquire Into Grade Entry Record for Class
Fill in the COURSE, SECTION, GR PERIOD, and GRADE TYPE key fields.
For a drop-down list of grade types, click the down arrow to the right of the
GRADE TYPES list box. Select a grade type by highlighting it and pressing
<Enter>.
Make certain the “ALL” radio button in the List by box is selected.
The Term Code, Comment Group, and Grading Strategy for this course will
display at the top right.
Add or Change Student Grades
Inquire into the Grade Entry Record for the class for which you want to enter or
change grades.
A student roster for the class should appear. The Gr (Grade), Name, Drop Date,
and ID number fields should pre-fill if appropriate for the student. These fields
cannot be changed.
Enter or change grades and comments as appropriate. You can enter up to 3
comments per student.
For a drop-down list of valid grades for this course, click on the down arrow
in the Grades list box.
For a drop-down list of valid comments for this course, click on the down
arrow in the Comments list box.
If a student appears in the “Next” field (lower right), there are more students on
another screen(s). Press <Enter> to display the next screen of students.
After you have finished adding or changing grades and comments for all
applicable students, press <Enter>. NOTE: If an invalid grade has been entered,
correct it before pressing <Enter> or moving to another screen. If you don’t
correct the error, all of your grade entries will be lost.
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Mid-Term Class Section Changes
If a student changes class sections mid-term and term grades have already been assigned in the
old section, follow these steps:
Add the student to the new class section and assign the term grade from the old
section to the new section on GR268.
Enter “NG” (No Grade) as the final grade (ZZ) for the old section.
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STUDENT GRADE ENTRY BY COURSE/SECTION (GR270)
GR270 STUDENT GRADE ENTRY BY COURSE-SECTION
Use this screen to view, enter, or change a student’s grades or comments for a course/section.
This screen is for teacher/supervisor use and is available to them through their
usercode/password via SY004. Grades can be changed on this screen until the grade reporting
cutoff date specified on GR225 for the specific term.
Key Fields
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ID NUMBER—Student’s ID number
Inquire Into Student Grade Record for Course-Section
Fill in the COURSE, SECTION, GR PERIOD, and ID NUMBER key fields.
For a drop-down list of students and ID numbers, click the down arrow to the
right of the SEARCH list box. You can also enter at least 3 characters from
the student’s last name and press <Enter>. Select a student from the dropdown list by highlighting his or her name and pressing <Enter>.
The Grade (Gr), Drop Date, Term Code, Grading Strategy, and Comment Group
(Cmt Grp) for this student and course will display at the top right.
Add or Change Student’s Grades for Course-Section
Inquire into the course/section grade record for the class and student for which
you want to enter or change grades, as described above.
The Grade Type and Description fields should pre-fill with the appropriate grade
types for the course/section. These fields cannot be changed.
Enter or change grades and comments as appropriate. You can enter up to 3
comments per grade type.
For a drop-down list of valid comments for this course, click on the down
arrow in the Comments list box.
If a grade type appears in the “Next” field (lower right), there are more grade
types on another screen(s). Press <Enter> to display the next screen of grade
types.
After you have finished adding or changing grades and comments for the course,
press <Enter>. NOTE: If an invalid grade has been entered, correct it before
pressing <Enter> or moving to another screen. If you don’t correct the error, all
of your grade entries will be lost.
Recalc GPA—If this box (upper right) is checked, the student’s GPA needs
recalculating. Use the GPA recalculation functions on GR275 or GR280 to
recalculate the student’s GPA.
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STUDENT GRADE CORRECTION (GR275)
GR275 STUDENT GRADE CORRECTION
Use this screen to enter or change several grades for one student. You can only change existing
grades or add a grade where the field is blank. Existing grades or blanks indicate that grade type
is available for the given grading period. “***” indicates that no grade is allowed for this
grading period. This screen also allows you to recalculate the student’s GPA.
Key Fields
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Inquire Into Student’s Grade Record for Grade Reporting Period
Fill in the ID NUMBER and GR PERIOD key fields.
For a drop-down list of students and ID numbers, click the down arrow in the
SEARCH list box. You can also enter at least 3 characters from the student’s
last name in the box and press <Enter>. Select a student from the drop-down
list by highlighting his or her name and pressing <Enter>.
The Grade (Gr), Enrollment Status (Enr Stat), Enrollment Date (Enrolled on) for
this student will display at the top right.
Add or Change Student’s Grades for Grade Reporting Period
Inquire into the student’s grade record for the grade reporting period for which
you want to enter or change grades, as described above.
The Course, Section, Crs Abbrv, Teacher, Drpd, and Strategy fields should prefill. These fields cannot be changed.
Chg—You must click on this box to change the grade for the course/section on
that line.
Enter or change grades for the appropriate grade types.
If a grade type appears in the white field (upper right) below the “Next GrTy”
button, there are more grade types. Press the “Next GrTy” button to display
more grade types.
If a course number appears in the “Next” field (lower right), there are more
courses on another screen(s). Press the “Next Crs” button to display the next
screen of courses.
After you have finished adding or changing grades for all appropriate courses,
press <Enter>. NOTE: If an invalid grade has been entered, correct it before
pressing <Enter> or moving to another screen. If you don’t correct the error, all
of your grade entries will be lost.
recalculating if you change or add any grades. Press the “Recalculate GPA”
button (lower right) to recalculate the student’s GPA.
NOTE: To update the student’s rank after adding or changing a grade, you must run a
GRRANKCALC report.
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STUDENT GRADES – REPORT CARD FORMAT (GR280)
GR280 STUDENT GRADES – REPORT CARD FORMAT
This screen should be used to change or enter grades for a student when you are dealing with
multiple term codes. The entire year will view on the screen. If a student has started the course,
dropped the course, and re-entered, the course/section will appear multiple times, but print only
once. Manually entered grades are not overwritten by the scanning process.
Key Fields
CARD FORMAT—Report card format
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Inquire Into Student’s Grades
Fill in the CARD FORMAT and ID NUMBER key fields.
For a drop-down list of report card formats, click the down arrow in the card
format list box. Select a card format from the list by highlighting it.
For a drop-down list of students and ID numbers, click the down arrow in the
SEARCH list box. Enter at least 3 characters from the student’s last name in
the box and press <Enter>. Select a student from the drop-down list by
highlighting his or her name and pressing <Enter>.
The Grade (Gr), Enrollment Status (Enr Stat), Enrolled On (date) for this student
will display at the top right.
Add or Change Student’s Grades
Inquire into the student’s grades, as described above.
The Course, Section, Credit, Term, Drpd (Dropped), and Gr Stgy (Grade
Strategy), and Teacher fields should pre-fill. These fields cannot be changed.
Chg—Click on this box to change the grade for the course/section on that line.
Enter or change grades for the appropriate grade types. The columns correspond
to the grades types specified on GR245 Report Card Definition. To view that
screen, click the Rpt Crd Def navigation button.
For a drop-down list of valid grades, click on the down arrow in the Grades
list box.
courses on another screen(s). Press <Enter> to display the next screen of
courses.
When you have finished adding or changing grades for all appropriate courses,
press <Enter>.
recalculating if you change or add any grades. Press the “Recalculate GPA”
button (lower right) to recalculate the student’s GPA.
NOTE: To update the student’s rank after adding or changing a grade, you must run a
GRRANKCALC report.
Navigation Buttons
Rpt Crd Def—Takes you to GR245 Report Card Definition, where you can
view, change, add, or delete report card formatting parameters.
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STUDENT TRANSCRIPT HEADER (TN210)
TN210 STUDENT TRANSCRIPT HEADER
Use this screen to create, change, or delete information from a student’s transcript header. An
“X” in the Notes field (upper right) indicates that notes exist for this student’s transcript. These
notes can be accessed (or new notes created) by clicking the Notes navigation button.
Key Fields
ID NBR—Student’s ID number
Inquire into a Student’s Transcript Header
The DIST key field will pre-fill when you access TN210.
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Enter the student’s ID NUMBER. You can also search for a student ID by
entering at least 3 characters from the student’s last name in the SEARCH box
and pressing <Enter>. Select a student from the drop-down list by highlighting
his or her name and pressing <Enter>.
The student’s personal information and transcript header information should
display.
Add a Student’s Transcript Header
Inquire into the student’s Transcript Header, as described above. If the student’s
family member record (CE220) and enrollment record (ST208/ST210) have been
created, the student’s personal information will display, including Gr (Grade), Enr
Stat (Enrollment Status), Last Name, First (Name), Middle (Initial), To (Parent or
Guardian Name and Address), Sur (Generation Indicator), Birthdate, M/F, SSN
(Social Security Number), Ethnic (Ethnicity Code), State ID (Number), Language
(Code), Hm (Home) Phone, and Graduation Standard Year.
Enter the relevant transcript header information, including:
Graduation Type—District-defined graduation code
College Entry—Student’s college entry code
Graduation Status—Student’s graduation status; codes are defined on TN282
Post Secondary Plans—Student’s plans after graduation; values are defined on
TN282
K-12 Enrollment Status—Has student enrolled in K-12 school (adults only)
Graduation Date—Date student graduated or will graduate
Certification Date—Student’s certification date
Post Secondary Grad Status—Post-secondary graduate status or degree earned
(adults only), valid values are defined on TN282
Foreign Degree Status—Check if student’s highest degree or diploma was
earned outside the U.S. (adults only)
Yrs of School Completed—Applies to vocational education performancebased programs. Indicates the number of years of formal education the
student completed prior to entry into the vocational education program
Change a Student’s Transcript Header
Inquire into the student’s Transcript Header, as described above.
Change the Transcript Header information as necessary.
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Delete a Student’s Transcript Header
Inquire into the student’s Transcript Header as described above.
Navigation Buttons
Notes—Takes you to the Transcripts Notes screen, discussed below.
Stu Grades—Takes you to GR460 Student Grade Information, where you can
view the student’s grade history.
Stu Credits—Takes you to GR265 Student’s Transcript Credits and Honor
Points, where you can view and update the student’s previous grade points,
attempted credits, and credits earned.
Stu Trnscrpt—Takes you to TN220 Student Transcript, where you can view,
add, change, or delete the student’s transcript information.
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TRANSCRIPT NOTES
The above screen is used to view, add, change, or delete notes to a student’s transcript. It is
accessed only through TN210 Student Transcript Header.
Key Fields
DATE—Date the note was created
Page—Page number of note. Notes may have up to 99 pages
Inquire into a Transcript Note
To access the Transcript Notes screen, click the “Notes” navigation button on
TN210 Student Transcript Header. If notes already exist for this student, the
most recent note will display.
On the Transcript Notes screen, enter the date of the note you want to view.
To search for notes by keyword, enter the keyword in the Keyword field and press
<Enter>. OR you can use the adjacent list box to obtain a list of keywords
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associated with this student’s transcript notes. Select the “Keyword” radio button,
and click on the down arrow at the right of the list box to produce a list of
keywords. Clicking on the “More” button will display more keywords. Select a
keyword by highlighting it on the list and pressing <Enter>. The most recent
note associated with that keyword will display.
To search for notes by initials of the person who created the note, enter the
person’s initials in the Initials field. OR you can use the adjacent list box to
obtain a list of initials associated with this student’s transcript notes. Select the
“Initials” radio button, and click on the down arrow at the right of the list box to
produce a list of initials. Clicking on the “More” button will display more initials.
Select a set of initials by highlighting it on the list and pressing <Enter>. The
most recent note associated with those initials will display.
To view a note other than the most recent for that student, keyword, or initials,
you can:
■
Enter the date of the desired note (if known) and press <Enter>.
■
Click the “Prev” button at the lower right to view the previous note.
■
Click the “Next” button at the lower right to view the next note.
To view the next page in the note, enter the next page number in the “Page” field
and press <Enter>.
Add a Transcript Note
Access the Transcript Note screen from TN210.
If no notes exist for the student, a blank screen will display. If notes exist for the
student, the most recent note will display. To display a blank screen, click the
“Add New” button in the lower right.
Enter a Keyword to assist in identifying the note.
Enter your Initials.
Enter the text of the note.
Change a Transcript Note
Access the Transcript Note screen from TN210 and display the note you want to
change, as described above.
Make appropriate changes to the text of the note or to the Keyword.
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Delete a Transcript Note
Access the Transcript Note screen from TN210 and display the note you want to
delete.
Navigation Buttons
Prev—Takes you to previous note
Next—Takes you to next note
Add New—Displays a blank note page
Return—Takes you back to TN210 Student Transcript Header
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STUDENT TRANSCRIPT (TN220)
TN220 STUDENT TRANSCRIPT
Use this screen to add or change a student’s historical transcript records. Additions and changes
here will reflect on the student’s Begin Credits and Honor Points record (GR265).
Key Fields
Year—School year
Grade—Student’s grade for course
Class Title—Class section or course title
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Inquire into Student’s Transcript Record
The DIST and SCHL key fields will pre-fill when you access TN220. Change
his or her name and pressing <Enter>. The M/F, Grade, and Enr Stat
(Enrollment Status) fields should display the student’s information.
Add Student Transcript Record
Inquire into the student’s transcript records, as described above.
The student’s background information appearing below the student’s ID number
should display when you inquire into the student’s records. These fields include:
Grad Type—District-defined graduation code
Grad Date—Student’s planned graduation date
College Entry—Code for student’s post-secondary plans, defined on TN282
Cert Date—Certification date
Transfer School—School where the course was taken or last school from
which the student transferred
The student’s existing transcript records will display below.
In the A/C/D field at the left of a blank record, enter “A.”
Enter the Year, Course (number), Section, Grade (earned by student), and Course
Title. (All are required fields.)
Enter information in the other fields, if known. These include:
Term Cd—Term Code. For external courses, leave this field blank.
Dept—Department
Value—Grade point value for course (fills automatically)
Credits Attempted—Credits Attempted
Honor Points—Honor points for completing course (fills automatically)
Credits Earned—Graduation credits the student actually earned for the course.
Enr Grade—Student’s enrolled grade
Teacher—Course teacher’s employee number.
Aux Grades—Auxiliary or additional grades (besides final grade) posted to
transcript. These are defined on GR255 Grade Mapping Maintenance.
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Transfer School—School where the course was taken if not taken at school in
the SCHL key field.
Change Student Transcript Record
In the A/C/D field at the left of the record you want to change, enter “C.”
Change the information in all appropriate fields for that record. Remember that
the Year, Course, Section, Grade, and Course Title fields are required.
If a year, course, and section number appear in the “Next” fields at the bottom of
the screen, there are more transcript records for the student on another screen(s).
Press <Enter> to display the next screen of transcripts.
After you have made changes to all appropriate records, press <Enter>. Check
Note that the GPA field just below the last record is not automatically updated
when you add or change a transcript record. To update the student’s GPA, run a
GRRANKCALC report.
Delete Student Transcript Record
In the A/C/D field at the left of the record you want to delete, enter “D.”
Print Student Transcript
Inquire into the student’s transcript records, as described above. Make any
necessary changes, additions, or deletions.
Designate the Destination (which printer or e-mail address) for the transcript.
Enter the Report Sequence for the transcript.
Press the “Print Transcript” button. The transcript format is determined by the
entries on GR225 Grade Reporting Parameters.
Navigation Buttons
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STUDENT TRANSCRIPT – SINGLE RECORD (TN221)
TN221 STUDENT TRANSCRIPT – SINGLE RECORD
Use this screen to view, add, change, or delete information about a student’s transcript record for
a single course. Examples of the use of this screen would be to add or change a transcript record
when a student has retaken a course in summer school or to add a transcript record when the
student takes a class at another school.
Key Fields
SCH YEAR—School year
DEPT—Department
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TERM CODE—Code for term when course was taken
Inquire into a Single Transcript Record
The DIST, SCHL, and SCH YR key fields will pre-fill when you access TN221.
Enter the student’s ID NUMBER and press <Enter>. You can also search for a
student ID by entering at least 3 characters from the student’s last name in the
SEARCH box and pressing <Enter>. Select a student from the drop-down list by
highlighting his or her name and pressing <Enter>. The M/F, Grade, and Enr
Stat (Enrollment Status) fields should fill with the student’s information.
Enter the COURSE, SECTION, DEPT, and TERM CODE for the course for
which you want to view the transcript. Or click on the down arrow in the
STUDENT TRANSCRIPT LIST box. A drop-down list of the student’s
transcript records will appear. Select a record by highlighting and clicking it.
Press <Enter>. The remaining fields will display with the available transcript
information for that class.
Add a Student Transcript Record
Enter the Grade and Class Title.
Enter the TERM CODE for internal classes. For external classes, leave this field
blank.
Enter the Attempted Credits and Earned Credits.
Enter information in other fields, if appropriate. These include:
Enr Grade—Student’s enrolled grade
Teacher—Course teacher’s employee number. Name will automatically
display next to ID number.
Aux Grades—Auxiliary grades. Additional grades (besides final grade)
posted to transcript. These are defined on GR255 Grade Mapping
Maintenance.
Transfer School—School where the course was taken if not taken at school in
the SCHL key field.
Change a Transcript Record
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Change the information in all appropriate fields for that record. Remember that
the SCH YR, COURSE, SECTION, DEPT, TERM CODE, and Grade fields are
required.
Delete a Transcript Record
Navigation Buttons
Transcript Hdr—Takes you to TN210 Transcript Header, where you can view,
add, change, or delete a student’s transcript header.
Transcript Inq—Takes you to TN420 Student Transcript Inquiry, where you
can view a list of courses the student took at a specific school.
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GRADE INFORMATION
STUDENT GRADE INFORMATION (GR460)
GR460 STUDENT GRADE INFORMATION
GR460 is like a final report card on-line. It shows all final grades, credits earned, attendance for
the year, GPA, and Class Rank. Also shown is a cumulative before, totals from other schools,
this year, and cumulative after look at the student’s attempted credits, grade points, and credits
toward graduation. The grade information displayed cannot be changed from this screen.
Key Fields
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View Student Grade Information
The DIST, SCHL and SCHL YR key fields will pre-fill when you access GR460.
Data Fields
Gr—Student’s current grade level
Enr Stat—Student’s current enrollment status at your school
Course Title—Title of course
Final Grade—Student’s grade for course
Earned Credits—Graduation credits student earned for this course
Attendance—Displays student’s total absences and total tardies for the course
for the year-to-date
Cuml GPA—Student’s cumulative GPA
Rank—Student’s cumulative class rank
Period GPA— Student’s most recently completed grade reporting period
Attempted Credits—Credits that are included in the calculation of the
student’s GPA
Honor Points—Number of honor points student has earned
Earned Credits—Number of credits student has actually completed
Cuml Before— Student’s cumulative credits attempted, honor points, and
earned credits before current school year
Adjustment—Adjustments to GPA; defined on GR265 Student’s Credits
and Honor Points
Other Schools—Credits and honor points earned by student at other schools
This Year—Credits attempted, honor points, and earned credits for this school
year
Cuml After—Cumulative credits attempted, honor points, and earned credits
including the current school year
courses on another screen(s). Press <Enter> to display the next screen of
courses.
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STUDENT’S CREDITS AND HONOR POINTS (GR265)
GR265 STUDENT’S CREDITS AND HONOR POINTS
Use this screen to view and update a student’s previous grade points, attempted credits, and
credits earned. This screen can also be used to enter beginning credits and honor points for a
student transferring from another district. Note: Do not update GR265 if you update TN220.
TN220 automatically updates this screen.
Key Fields
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Inquire into a Student’s Credits and Honor Points
The Last Period Calculated, Last Rank Calculation, and Grade (Gr) for this
student will display at the top right.
Highlight First in the maintenance list box and press <Enter> to display the
record of the first student in the database. Records are arranged consecutively by
student number. You can also double click First to display the first student’s
record.
Highlight Next in the maintenance list box and press <Enter> to display the
record of the next student in the database. You can also double click Next.
Highlight Last in the maintenance list box and press <Enter> to display the last
student record in the database. You can also double click Last.
Highlight Back in the maintenance list box and press <Enter> to display the
previous student record in the database. You can also double click Back.
Add a Credits and Honor Points Record
For a student transferring from another district, you must first create a
ST208/ST210 Student Enrollment record. Then you can create a GR265 record to
record the student’s credits and honor points from the other school(s).
Inquire into the student’s Credits and Honor Points Record, as described above.
If there is no record for the student, a Record not found message will display in
the status line at the bottom of the screen.
Enter the student’s Attempted Credits, Honor Points, and/or Earned Credits in the
applicable white fields in the Adjustment column. Note that the GPA descriptions
are defined on GR225 Grade Reporting Parameters.
To update the student’s GPA and class rank, you must run the GRRANKCALC
report.
Change a Credits and Honor Points Record
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The Last Period Calculated, (date of) Last Rank Calculation, and Grade (Gr) for
the student will display in the upper right.
Enter the additional attempted credits and honor points for each of the affected
GPAs and/or Earned Credits. (Earned credits is applicable to all GPAs.)
A decimal is required in all Adjustment fields, but you do not need to add
zeros after the decimal. The system automatically adds the zeros.
Remember that adjustments are cumulative. For example, if you previously
added two attempted credits for this school year, and want to add two more,
change the adjustment figure to 4.
To delete a previously entered adjustment, change the adjustment value to 0.
If “GPA/Class Ranks Need Recalculation” appears in red next to the navigation
buttons, adjustments have been made to the student’s credits and honor points and
you need to recalculate the student’s GPA and class rank. To update the student’s
GPA and class rank, you must run the GRRANKCALC report. After running the
report, inquire again into the student’s GR265 record, as described above, for the
updated GPA and class rank.
Delete a Credits and Honor Points Record
Navigation Buttons
Stu Exclusions—Takes you to ST212 Student Exclusions - School, where you
can view, change, or delete exclusions (from grade reporting, for example) for the
student.
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STUDENT’S CREDITS OVERRIDE (GR237)
GR237 STUDENT’S CREDIT OVERRIDE
Use this screen to allot partial credit for a course by student.
Key Fields
Assign Student Credit Overrides for a Partially Completed Course
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Enter the course number in the COURSE field, and the section number in the
SECTION field.
Press <Enter>. The student roster for that course will display. The grade,
student name, Add Date, Drop Date, and ID number will automatically fill in.
The Percentage of Credit Attempted and Earned fields will display 100.0
(percent). Change these numbers for each appropriate student to indicate what
partial credit the student earned for a partially completed class.
If a student name and ID number appear in the “Next” fields (white fields at right
and left sides of the bottom of the screen), there are more students on another
screen(s). Press <Enter> to display the next screen of students.
Once you have finished entering partial credit overrides for all appropriate
students, press <Enter>. Check the status line at the bottom of the screen for
messages.
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STUDENT TRANSCRIPT INQUIRY (TN420)
TN420 STUDENT TRANSCRIPT INQUIRY
Use this screen to view a student’s transcript by school. The transcript information displayed
cannot be changed from this screen. The navigation buttons at the bottom of the screen and the
arrow buttons at the left of entries will take you to screens where transcript information may be
changed, added, or deleted.
Key Fields
SORT BY—Sort courses by year or by department
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View a Student’s Transcript
The DIST and SCHL key fields will pre-fill when you access TN420. Change
Select the order in which the transcript is to be sorted (by Year or by Department)
by clicking the appropriate radio button.
Press <Enter>. The remaining fields will display the available transcript
information for that student at the selected school.
Transcript data fields include:
Arrow button—Click to go directly to the student’s TN221 Student
Transcript – Single Record for this course
Schl—School where the course was taken
Dept—Department to which course is assigned
Gr—Grade in which student was enrolled when he/she took class
TC—Code for term when student took course
Year—School year when student took course
Course—Course number or abbreviated name
Class Title—Course Title
Grade—Grade assigned to student for course
Value—Grade point value for student’s grade
Graduation Req—Indicates if course is required for graduation
Abs—Number of absences from course
If a school, department, year, and course number appear in the “Next” fields at the
bottom of the screen, there are more transcript records for the student on another
screen(s). Press <Enter> to display the next screen of transcripts.
Print a Transcript
View the student’s transcript records as described above.
Designate the Destination (which printer or e-mail address) for the transcript.
Enter the Report Sequence for the transcript.
Press the “Print Transcript” button. The transcript format is determined by the
entries on GR225 Grade Reporting Parameters.
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Navigation Buttons
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GRADUATION REQUIREMENT – CREDIT SUMMARY (GR430)
GR430 GRADUATION REQUIREMENT – CREDIT SUMMARY
Use this screen to view a student’s required, earned, and needed graduation credits by
department. Before GR430 can be effectively used, you must specify each department’s
required credits on SC280 Departments and assign courses to departments on SC231 Course
Descriptions. Note that the course information cannot be changed from this screen. The
navigation buttons at the bottom of the screen can take you to screens where student credit
information can be changed. A grad standard year must also be assigned on the student’s CE220
Family Member record.
Key Fields
Grad Year—Year the student graduated or will graduate
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The DIST key field will pre-fill when you access GR430.
Press <Enter>. The remaining fields will display the credit information for that
student arranged alphabetically by department. The Grad Year field will also
display the year that the student will graduate.
Data fields include:
Subject Area—Department name and abbreviation
Credit Required—Number of credits from department required for graduation
Credit Earned—Number of credits student earned in department through last
reporting period
Credit in Progress—Number of credits student is currently taking in
department
Credit Needed—Number of credits student still needs to take in department to
graduate
If a department abbreviation appears in the “Next” fields at the bottom of the
screen, there are more departments on another screen(s). Press <Enter> to
display the next screen of departments.
Navigation Buttons
GR-Credit Det—Takes you to GR435 Grade Reporting – Credit Detail, where
you can view detailed information regarding the student’s earned and needed
credit status.
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GRADUATION REQUIREMENT – CREDIT DETAIL (GR435)
GR435 GRADUATION REQUIREMENT – CREDIT DETAIL
Use this screen to view a student’s detailed earned and needed graduation credits by department.
Before GR435 can be effectively used, you must specify each department’s required credits on
SC280 Departments and assign courses to departments on SC231 Course Descriptions. Note
that the course information cannot be changed from this screen. The navigation buttons at the
bottom of the screen can take you to screens where student credit information can be changed. A
grad standard year must also be assigned on the student’s CE220 Family Member record.
Key Fields
Grad Year—Year the student graduated or will graduate
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The DIST key field will pre-fill when you access GR435.
Press <Enter>. The remaining fields will display credit information for the
student arranged alphabetically by department. The Grad Year field will display
the year that the student will graduate.
Data fields include:
Subject Area—Department name and abbreviation
CR Req—Number of credits from department required for graduation
Course—Course Number
Description—Course description
Year—Year that student completed course
Earned—Number of credits student earned through last reporting period
In Progress—Number of credits student is currently taking
Needed—Number of credits student still needs to take in department to
graduate
If a department abbreviation appears in the “Next” fields at the bottom of the
screen, there are more departments and courses on another screen(s). Press
<Enter> to display the next screen of departments and courses.
Navigation Buttons
GR-Credit Sum—Takes you to GR430 Grade Reporting – Credit Summary,
where you can view summary information regarding the student’s graduation
credit status
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PROCESS
CALCULATE INTERMEDIATE GRADES (GR310)
GR310 CALCULATE INTERMEDIATE GRADES
Use this screen to define and calculate intermediate grades. An intermediate grade includes
grades from more than one grading period and/or more than one grade type, but are not final
grades. You can assign a percentage of the calculated grade to each component grade.
Key Fields
CALCULATION NAME—Name of intermediate grade calculation
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Grade Type—Grade type
GR Period—Grade reporting period
Weight—Percent this grade type represents of the total intermediate grade
Inquire into Intermediate Grade Calculation Record
The DIST and SCHLError! Bookmark not defined.Error! Bookmark not
defined. key fields will pre-fill when you access GR310. Change these key fields
if appropriate and press <Enter>.
Enter the CALCULATION NAME or click on the down arrow in the
CALCULATION LIST box to display a drop-down list of intermediate grade
calculation names. Select a calculation name by highlighting it. The calculation
name will remain in the CALCULATION NAME field highlighted.
Press <Enter>. The calculation values will display below. Check the status line
at the bottom of the screen for messages.
Add an Intermediate Grade Calculation Record
Add a new intermediate grade calculation if you need to calculate a grade based
on several other grades at a time other than year-end. For example, if your school
assigns grades for each quarter, you can set up an intermediate grade that
calculates the semester grades based on those quarter grades.
Enter the applicable Grade Type and Grade Reporting Period in the fields
underneath the Calculate to heading. (Required)
Under the For heading, enter a Term Code and/or Department. This will limit the
calculation to just the selected term code and/or department. (Optional)
In the Include these grades in the calculation box, specify which grade types
you want to include in the intermediate grade calculation. For each grade type,
specify the grade period and weight to be applied. The weights of the all the
included grade types must add up to 1.000 (100%). (Required)
Calculate even if include grades are missing—Change N to Y if you want grades
calculated even if some component grades are missing for some students.
Calculate an Intermediate Grade
Inquire into an Intermediate Grade Calculation record, as described above.
Check all parameters for the Intermediate Grade calculation, and change if
necessary.
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Click the Calculate Grades button. A Process Initiated message will display in
the status line at the bottom of the screen. When the grades are calculated, a
“Grade calculation completed” message will display in the status line.
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REPORTS
REPORT CARD PRINTING (GR410)
GR410 REPORT CARD PRINTING
Use this screen to specify format, sorting, and mailing instructions for report cards and to print
report cards. You can also use this screen to add optional attendance and graduation standards
information to report cards. Report cards can be printed for the entire school, a teacher, a
student, a grade, a house, or a homeroom.
Key Fields
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CARD FORMAT—Format in which report cards will be printed
GR PERIOD—Grade reporting period for which report cards will be printed
Report Card Style—How report cards will be printed (kind of form)
Select for—Options for range of students to be included in print
Sort—Sorting method for printing report cards
Course print sequence—Order courses in which courses are printed
Address to—Person to whom the report will be addressed
Print Options
CARD FORMAT—Select the appropriate report card format using the list box.
Click the down arrow for a drop-down list of card formats (defined on GR245).
Select a format by highlighting it and pressing <Enter>. (Required)
GR PERIOD—Enter the appropriate grade reporting period (defined on GR225).
(Required)
Term Nbr Range—Enter the beginning and ending term numbers (defined on
SC240). Default = blank or every term within grade reporting period.
Report Card Style—Select the appropriate radio button to indicate how you want
the report cards to print. The default is “Non-mailer.” This option governs the
type and size of the form on which the report cards will be printed. (Required)
Message—An “X” in this box indicates a message is to be printed on laser print
report cards. Click on the Message navigation button to view the message.
POSTAL PERMIT LIST box—Select the postal permit number against which
report card mailings will be charged. Click the down arrow for a drop-down list
of postal permits (assigned on SY270). Select a postal permit by highlighting it
and pressing <Enter>.
Select For box—Select the range of students for which you want to print report
cards by clicking the appropriate check box and entering any appropriate values.
(Required) Options include:
Entire School—Prints report cards for all students in your school
Grade—Prints report cards for the grade you specify, only
Student Group—Prints report cards only for the student group you specify
House—Prints report cards only for the house you specify
Homeroom—Prints report cards only for the homeroom you specify
Hmrm Teacher—Prints report cards only for the homeroom teacher you
specify
ID Number—Prints a report card only for the student ID number you specify.
You can also search for a student ID by entering at least 3 characters from the
student’s last name in the box and press <Enter>. Select a student from the
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drop-down list by highlighting his or her name and number and pressing
<Enter>. You should
Sort—Choose the method by which the report cards will be sorted by clicking the
appropriate radio button. (Required) Report cards can be sorted alphabetically by
Grade, Class Teacher, Homeroom, School, Teacher, Counselor, or Zip Code.
If you choose to sort by Class Teacher, specify the Period, Day, and Term
Number in the white fields above the Attendance Data Search box.
PRINT Options (center screen)—Select what additional information is to be
printed on the report card or its envelope. Use only if you select a “Mailer” style
above. Select as many options as applicable by clicking in the appropriate check
box(es).
“Presorted” on mailer—Prints “Presorted” on the envelope. May be necessary
for postal permit
Counselor name at bottom—Prints the name of the student’s counselor at the
bottom of the report card
Homeroom in return address—Prints the student’s homeroom number in the
return address on the report card
Classroom and teacher in return address— Prints the student’s classroom
number and teacher’s name in the return address on the report card
Absence/Tardy—Prints the number of absence and tardy days on the report
card
Credit Earned/Absence—Prints the number of credits earned and the number
of absence days on the report card
Promoted/Retained—Indicates whether the student was promoted or retained
on the report card
Profiles of Learning—Prints grad standards on the report card
Basic Test Scores—Prints ACT and SAT scores on the report card
Attendance Data—Select what kinds of attendance data you want to include on
the report card, including no attendance data. Click the down arrow in the scroll
box for a drop-down list of attendance data. Select an entry by highlighting it and
pressing <Enter>.
Course Print Sequence—Select the order in which you want courses and grades
printed by clicking the appropriate radio button. (Required)
Address to—Select the kind of addressee for the report card. Click the down
arrow in the scroll box for a drop-down list of possible kinds of addressees. Note
that all selections require printing of the address. Select a kind of addressee by
highlighting it and pressing <Enter>. (Required)
Include all families—Clicking in this check box will include all families (primary
and secondary) associated with the student in the mailing. Leaving the check box
blank, will cause the report card to be sent only to the primary family.
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Include contacts—Clicking in this check box will include contacts associated with
the student (on ST015) in the mailing. Leaving the check box blank, will exclude
contacts from the mailing.
Number of copies—Enter the number of copies of the report card you want
printed. Default = 1.
Destination—Enter the designation for the printer on which the report cards are to
be printed.
Print Message—Click this check box to print a message on the report card. Click
on the Message navigation button to enter your message on the Laser Report Card
Message Screen. Messages may only be used with laser printer report card styles.
Print Duplicate Laser—If you are using a laser printer report card style, check this
box to have a duplicate copy of the report card printed.
Spacing—Use the scroll box to select the line spacing for the report card. Click
the down arrow in the scroll box for a drop-down list of spacing options. Select
an entry by highlighting it and pressing <Enter>.
Print Report Cards
Fill in the CARD FORMAT and GR PERIOD fields. (Required)
Choose a Report Card Style by selecting the appropriate radio button. (Required)
In the Select For box, select the range of students for whom you want to print
report cards by clicking the appropriate check box and entering any appropriate
value next to the check box. You can select only one option. (Required)
Choose how you want the report cards to be sorted, by selecting the appropriate
radio box in the Sort option. If you choose to sort by Class Teacher, specify the
Period, Day, and Term Number in the white fields above the Attendance Data
Search box. (Required)
For “mailer” style report cards, select what you want printed on the report card or
the envelope by selecting the appropriate options in the PRINT section of the
screen.
Select the kind of attendance data you would like printed on the report cards
(including no attendance data) using the Attendance data scroll box.
Select the sequence in which courses and grades are to be printed by selecting the
appropriate radio button next to Course print sequence. (Required)
Select to whom you want the report cards addressed using the Address to scroll
box. (Required)
Select any further options below the Address to box, such as the number of
copies or whether to include all families in the mailing, by clicking the
appropriate check box or entering appropriate information.
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GPA/Class Ranks Need Recalculated—If this warning appears in red at the top of
the screen underneath the title, you need to run the GRRANKCALC report to
recalculate GPAs and class rankings.
After you have set all options for the report cards and double-checked them, press
the Print Report Card button in the lower right. A Report Cards Order
message will display in the status line at the bottom of screen when the process is
initiated. A Report Card Run Completed message will display when the
process is finished.
Navigation Buttons
Message—Takes you to the Laser Report Card Message Screen (shown below),
where you can enter a new message to be printed on laser report cards or change
an existing message.
LASER REPORT CARD MESSAGE SCREEN
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GRADE REPORTING AND TRANSCRIPT REPORTS
LIST OF REPORTS AND THEIR FUNCTIONS
REPORT
TITLE
FUNCTIONS
GRAUDITLIST
Grade Audit List Report
Prints report listing students and their
assigned grades, sorted by course,
section, teacher, grade, ID number, or
other criteria
GRCMTASGN
Comment Group Number
Assignment Report
Print report that lists comments and
comment codes in comment group (or
range of comment groups) and courses
and sections that use each comment
group
GRCREDDET
Graduation Requirements –
Credit Detail
GRCUMLABEL
Grade Reporting Cumulative
Labels
Prints report showing required, earned,
in-progress and needed credits for
particular student, sorted by department
and course. Includes extra credit
distribution
Prints students’ cumulative file labels
GRCUMPOST
Grade Reporting Cumulative
Post
GRDISTRIB
Grade Distribution Report
GRGPAAVG
GPA Average by Course Report
GRHONOR
GRHONOR2
Grade Reporting Honor Roll
Report
Converts scheduling and grading
information to transcript file and creates
TN220 Student Transcript records
Prints a report showing number and
percentage of students receiving each
valid grade for each course
Prints a report showing grade
distribution by teacher
Prints report showing average GPA for
each section of course with total by
course
Prints list of students within specified
GPA range
Prints list of students whose GPAs have
risen or fallen by specified value
Set ups two honor rolls with overlaping
GPA values
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REPORT
TITLE
FUNCTIONS
GRINCFAIL
Incompletes/Failures List
Prints report listing students who have
received incomplete or failing grades
and classes where those grades were
received
GRLSTPRT
Student Grade Listing
Prints list of students, their ID numbers,
courses, teachers, grade types, and
grades
GRMISSING
Missing Grades Report
Prints report that lists students who are
missing at least one course grade and
course, class, and teacher of missing
grade.
GRMSMRPT
Grade Reporting Master
Schedule
GRRANKCALC
Class Rank Calculation
GRRANKLIST
Class Rank List
GRREGSPEC
Students with Combination
Grades Report
GRSCANPRT
GRSCANPRT2
Scan Sheets Printing Report
Prints comprehensive listing of course
sections, their term codes, seat counts,
teachers, cycle days, credits, grade
groups, and comment groups.
Calculates final grades for classes that
have Calculate Final option selected
Calculates credits, honor points and
GPAs for every student and every type
of defined GPA
Ranks students by grade level according
to their GPAs
Prints report listing students, their
GPAs, and class ranking.
Prints report that lists students who have
combination of regular and zero-value
grades for same course so that GPAs can
be adjusted and final grades manually
assigned
Creates scan sheet print file and prints
scan sheets for all courses that use them
Prints replacements if some scan sheets
have been lost or destroyed
GRSCANUPD
Scan Sheet Update
Applies scanned date to database
Produces listing of errors that occurred
during grade entry and scanning that
may be used for error correction.
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REPORT
TITLE
FUNCTIONS
GRTITLE IX
Title IX Report
Prints report that lists number of
students, percentage of males and
females, and cumulative and average
GPAs for each course. Use information
to file Title IX Report required by
federal government
GRYRENDRPT
Year End Scholastic Report
Prints report showing students’
attempted credits, honor points and
graduation credits earned before current
school year or term, those added during
current school year or term, and total
accumulated as of end of school year or
term. Run this report together with
cumulative labels to close out school
year or term.
TNTRANALL
Official Secondary Transcript
Version 2
Prints official transcript that includes
grades earned in specified grade range.
This version may be signed by a school
official and sent to colleges or
employers
TNTRANCS
Standard College Transcript
Prints transcript that includes courses,
grades, and credits plus work in
progress, GPA summary, credit
summary by subject area, and
immunization data
TNTRANRPT
Student Transcript
Prints simplified student transcript that
lists year course was taken, term code,
course number and description, and final
grade and credits. This version is
particularly useful for mailing to parents
TNTRANSCR
Comprehensive Transcript
TNTRANSTU
Official Secondary Transcript
Prints transcript that includes course
section numbers, term codes, point
values, credits and percent attempted,
percent earned, and honor points in
addition to year, course, grade and
credits earned
Prints official transcript that may be
signed by school official and sent to
colleges or employers. Includes ACT
and SAT scores
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TRANSCRIPT QUICK REFERENCE GUIDE
The table be low is a quick reference guide to the several varieties of transcript report available
within SchoolMAX.
FEATURE
Style
TNTRANALL
TNTRANRPT
TNTRANSCR
TNTRANSTU
TNTRANCS
Official
Secondary
Transcript
Simplified
Transcript
Complete
Official
Secondary
Transcript
Standard
College
Portrait
Portrait
Landscape
Portrait
Can be produced using
“Print Transcript” button on
TN220 and TN420 screens
Y
Y
Y
Y
Y
Includes all TN data,
including Term Code,
Attempted Credits, Honor
Points, Percentages, etc.
N
N
Y
N
N
Official format with School
Official signature line
Y
N
N
Y
Y
Parameter to sort classes by
Term Code instead of Dept.
Y
Y
Y
Y
N
Parameter to print TN
classes in Grade Range
Y
Y
Y
N
Y
Parameters to select
weighted or non –weighted
GPA
Y
N
N
Y
Ya
Includes summary
attendance information
Y
N
N
Y
Y
Indicates Honors/ Weighted
courses and GPA-excluded
courses
N
Y
N
N
Y
Option to suppress District
and School Headings
N
Y
Y
N
N
Include standardized test
scores (from GS255)
Y
N
N
Y
Yb
N
N
N
N
Include Work in Progress
Include Immunization Data
N
Y
N
Y
a. Specify GPA 3 or 4.
b. Parameter option
Page GR-107

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Transcription

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