Group Information Booklet - 2016 - Num-Ti

2016
Simpson’s Num-Ti-Jah Lodge
Group Information Booklet
Phone: 403-522-2167
Email: innkeeper@num-ti-jah.com
Website: www.num-ti-jah.com
Groups at Num-Ti-Jah Lodge
W
hen Jimmy Simpson, founder of Num-Ti-Jah Lodge, first came upon
Bow Lake in 1898 he described it as one of the most beautiful places
he’d ever seen. For more than a century thousands of guests, visitors and artists
have agreed with his words.
Num-Ti-Jah Lodge overlooks one of the most dramatic scenes in the Canadian
Rockies. Out of Bow Lake the mountains rise steep and rugged. The blue ice of
Crowfoot Glacier hangs suspended over the turquoise waters. To the west, the
craggy peaks of the Continental Divide tower over the immense Bow Glacier.
A legend of Canadian Rocky Mountain hospitality awaits you in an atmosphere of
secluded tranquility on the shores of beautiful Bow Lake near Lake Louise,
Alberta. Steeped in heritage, our
majestic log lodge invites those
seeking an extraordinary alpine
experience.
We are delighted that you have
considered us to host your event.
Our Group Information Booklet will
provide you with all the information
you need to plan your groups Rocky
Mountain adventure at
Num-Ti-Jah Lodge.
Included you will find a description
of our accommodations and floor
layouts, room rate information, a
description of our Dining Room, a
list of local activities and the terms
and conditions associated with
hosting an event at Num-Ti-Jah
Lodge. Sample menus and wine
lists are available on request as
most menus are created from
scratch to suit each group’s
individual needs.
P.O. Box 39, Lake Louise, Alberta, Canada, T0L 1E0
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Groups at Num-Ti-Jah Lodge
Guest Accommodations
Our beautiful log and stone Lodge has 16 guest rooms that can accommodate up
to 52 guests comfortably. We offer of occupancy options of Lake View and
Mountain View room, 7 and 9 respectively, which offer both one king and two
queen bed configurations, 6 and 10 respectively, for a total of 26 beds. In
addition, a minimal number of cots are also available. Each room offers its own
unique charm.
Upon request we will supply you with a list of our rooms and their details in order
for you to create your own rooming assignments. Once you return the rooming
list to us it then becomes up to your guests to contact us and provide us with their
payment details, unless the group is managing guests in which case the group
coordinator is responsible for providing payment details.
In order to provide you with the highest level of service we may require that the
Lodge is reserved exclusively for your group. This way we can close off the Lodge
and Dining Room to all other potential guests and focus on making your event
truly memorable. All rooms during your event will be blocked off and allocated to
your guests. The costs for any rooms not occupied or being paid for by a guest
will remain the responsibility of the group.
P.O. Box 39, Lake Louise, Alberta, Canada, T0L 1E0
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Groups at Num-Ti-Jah Lodge
Building Layout
The main floor of Num-Ti-Jah Lodge consists of all the Lodge’s public areas: the
Dining Room, the Lounge and Billiard area. Guest accommodations at the Lodge
are located on the two floors above.
Main Floor
13
14
15
16
12
10
9
8
21
22
23
24
20
19
18
17
Second Floor
Third Floor
**When creating your rooming list for your wedding please keep in mind that the
Lodge does not have an elevator to reach the upper levels. If you have anyone
with increased accessibility needs you may want to assign them a room on the
second floor.**
P.O. Box 39, Lake Louise, Alberta, Canada, T0L 1E0
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Groups at Num-Ti-Jah Lodge
Room Rates 2016
Booking of Entire Lodge
Lake View # of
Rooms rooms
1K
3 Rooms: 8,12, 24
2Q
4 Rooms: 9, 10, 16, 17
Mountain
View
# of
Rooms Rooms
2Q
6 Rooms:13, 14, 15, 20, 22, 23
1K
3 Rooms: 18, 19, 21
Shoulder Season
Summer
Room Rate Incl. Total of
Rate Taxes
Units
230
255.71
767.14
230
255.71 1022.86
Room Rate Incl. Total of
Rate Taxes
Units
330
366.89 1100.68
330
366.89 1467.58
1790.00
2568.26
Room Rate Incl. Total of
Rate Taxes
Units
220
244.60 1467.58
220
244.60
733.79
Room Rate Incl. Total of
Rate Taxes
Units
285
316.86 1901.18
285
316.86
950.59
2201.36
2851.77
Total Price for All
Rooms:
3991.36
Total Price for All
Rooms:
5420.03
Seasons:
Shoulder
May 20, 2016 to June 20, 2016
September 19, 2016 to October 10, 2016
Summer
June 21, 2016 to September 18, 2016
** All Rates are based on
double occupancy. For each
additional guest over the age of
12 there is a $15 (before taxes)
per person charge per night**
P.O. Box 39, Lake Louise, Alberta, Canada, T0L 1E0
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Groups at Num-Ti-Jah Lodge
Room Type Configurations
Room Type Mountain
View
(MV)
Bed Type
One King (K)
3
Two Queen (QQ)
6
8
9
10
12
13
14
15
16
17
18
19
20
21
22
23
24
Room Details
LV
LV
LV
LV
MV
MV
MV
LV
LV
MV
MV
MV
MV
MV
MV
LV
Lake
View
(LV)
3
4
K
QQ
QQ
K
QQ
QQ
QQ
QQ
QQ
K
K
QQ
K
QQ
QQ
K
Room numbers and bed configurations are not guaranteed for groups booking on behalf of
guests, as rooms may be adjusted to meet the overall needs of the group. Group guests
booking individually are booked on a first come first serve basis, therefore room numbers may
not be guaranteed. A limited number of cots are also available for a charge of $15 per cot and
are recommended to be reserved early but are limited to one cot per room, due to fire
regulations.
P.O. Box 39, Lake Louise, Alberta, Canada, T0L 1E0
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Groups at Num-Ti-Jah Lodge
Elkhorn Dining Room
The Elkhorn Dining Room provides an excellent
setting for your dining experience. The room
offers a warm, relaxed, friendly atmosphere in a
uniquely Canadian Rockies setting
complimented by many heritage regional
animal mounts and a warm fire in the large
stone fireplace. The dining room may be
decorated to incorporate any theme or design
your group may wish to present its guests, in the event the entire lodge is reserved.
Our chefs are ready to take your ideas and create a customized menu to meet the tastes of
your group; while adhering to the group’s budgetary requirements. If you have no ideas, ask
about our sample menus. These menus, along with suggestions from our chefs, are sure to get
your mouth watering and offer a great starting point for creating your own unique menu.
Remember to keep any children who may be dining in mind; typically a separate menu would
be created for them with more child-friendly food items.
In the past we have worked with menus set-up for four, six
and nine course meals. The six and nine course meals
generally include a reception where your guests will be
served a selection of hot canapés and cold hors d’oeurves.
After the reception your guests will join us in the Elkhorn
Dining Room for dinner. The Dining Room can
accommodate up to 90 guests for dinner service.
Menu selections and exact guest numbers will be required
for meal services no later than 30 days prior to your arrival
at the Lodge; along with these details please make sure to
inform us of any food allergy or dietary concerns that your
guests may have.
Sorry no outside or homemade liquor is permitted as per
Alberta Liquor Legislations, except within guest rooms.
P.O. Box 39, Lake Louise, Alberta, Canada, T0L 1E0
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Groups at Num-Ti-Jah Lodge
Local Activities
Hiking
Bow Glacier Falls
Helen Lake
Bow Summit Lookout
Cirque Lake
Chephren Lake
4.6 km one way
6.0 km one way
2.9 km one way
4.2 km one way
3.5 km one way
155 m elevation gain
455 m elevation gain
245 m elevation gain
150 m elevation gain
80 m elevation gain
3 hour round trip
4 - 5 hour round trip
2.5 hour round trip
3 hour round trip
3 hour round trip
Sightseeing & Photography
Bow Lake
Peyto Lake
Herbert Lake
Waterfowl Lake
Mistaya Canyon
Saskatchewan Crossing
Out the door of the lodge
7 minutes North
30 minutes South
15 minutes North
25 minutes North
30 minutes North
http://www.pc.gc.ca/eng/pn-np/ab/banff/activ/photographie-photography.aspx
Kayaking & Canoeing
Lake Louise
Moraine Lake
Emerald Lake
Rentals are available
Rentals are available
Rentals are available
Horseback Riding
Lake Louise
David Thompson Hwy.
Various trail rides are available
Various trail rides are available
Other available activities include: Backpacking, Bird Watching, Climbing, Cycling, Fishing, Geocaching, and Hot
Springs.
For more information please contact Banff & Lake Louise Tourism:
Lake Louise Visitor Information Centre - 403-522-2744
201 Village Road, Samson Mall, Village of Lake Louise
Hours of Operation:
May 1 – June 12
June 13 – September 1
September 2 – October 13
October 14 – April 30
Thursday – Sunday

9am – 5pm
9am – 7pm
9am – 5pm
9am – 4:30pm
P.O. Box 39, Lake Louise, Alberta, Canada, T0L 1E0
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Groups at Num-Ti-Jah Lodge
Terms & Conditions
A non-refundable initial deposit of 10% is required to secure a reservation for group stays.
Cancellations will be authorized without penalty before 90 days prior to arrival. At 90 days,
prior to arrival, a preliminary rooming list must be provided for the groups stay. After 90 days
prior to arrival the booking party is responsible for 30% of all reservations provided in their
rooming list if there are to be any cancellations. Likewise, after 60 days prior to arrival the
booking party is responsible for 60% of the cancellation totals made to their rooming list.
Reservations made within 30 days of arrival are 100% binding. However, if all cancellations
made are 10% or less of the original rooming list provided no penalty will be applied to the
booking. Method of payment must be determined in advance and provided to the lodge to
secure all group reservations. Individual guests must provide credit card details at check-in for
pre-authorization purposes which will be authorized in relation to any charges the guest is
personally responsible to pay, unless otherwise discussed and arranged in advance by the
group organizer.
Due to the extra work required for staging and rearranging, a minimum facility fee of $1,500
will apply to all group events.
In addition to payments a credit card authorization will be required to confirm the booking and
provide payment for Liquor charges and any additional charges due to items missed or added,
or damages incurred by the guests.
Check-in time is 3 p.m. and check-out time is 11 a.m. unless otherwise established.
Decorations are permitted upon approval of the Lodge management however; the animal
mounts in the Dining Room must not be decorated or disturbed. The use of confetti or rice
inside or outside the Lodge is prohibited by Banff National Park regulations but bubbles are a
possible alternative.
A responsible adult must supervise children at all times.
Alcohol purchased outside of the Lodge may only be consumed in the privacy of guest rooms
as consumption elsewhere conflicts with Alberta Liquor Laws.
Num-Ti-Jah Lodge maintains a strict non-smoking policy and therefore smoking is not
permitted anywhere inside the Lodge. Charges will apply to those guests who do not respect
this policy.
P.O. Box 39, Lake Louise, Alberta, Canada, T0L 1E0
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Groups at Num-Ti-Jah Lodge
Group Contract & Booking Agreement
We, ____________________________________________________ acknowledge without dispute the
following:
We have read through, understand and agree to the Group Terms and Conditions as laid out in the
Group Information Booklet provided to us.
We agree to submit a final guest count and rooming list at least 30 days prior our date of arrival.
We agree to take responsibility for the actions of our guests and will pay a fee of $60 per hour if extra
cleaning is required, as well as any damages incurred.
We understand that Num-Ti-Jah Lodge will not guarantee exclusive use of any areas of the Lodge unless
the entire Lodge is booked.
We agree to hold harmless Num-Ti-Jah Lodge in the event of theft or loss during our stay and function.
We understand that our deposit of $_______ is non-refundable.
I, _________________________, confirm that I have signing authority on behalf of the above mentioned
organization and are responsible for the commitments made there in with the representative of Num-tijah Lodge
Name: _____________________________________________________________
Signature: _________________________________ Date: ___________________
Please charge a $_________ deposit to my credit card for my group to be reserved on
________________________ (insert date).
Card Type:
VISA
MASTERCARD (please circle one)
Card Number: ________________________________________________
Expiry Date: ____/_____
Name on card: ______________________________________________________
Signature: __________________________________________________________
Enclosures:
 Credit Card Authorization Form
 Third Party Credit Card Authorization Form
 Authorized Cheque
P.O. Box 39, Lake Louise, Alberta, Canada, T0L 1E0
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