Hillbarn Conservatory Winter 2016

HillbarnConservatoryWinter2016
WelcometotheHillbarnTheatreWinterStage2016
productionofOklahoma!
ThispacketwillserveasyourguidetoallthingsHillbarnConservatory.Please
readallofit.
Wewillalsobesendinghomeinformationwiththestudentsregardingcostuming,
make-upandotherremindersthroughouttherehearsalperiod.TheConservatory
atHillbarnTheatreprovidestheatretraininginafun,safe,supportiveand
creativeatmosphere.Itisimportanttousthatyoubringanyconcernstoour
attentionimmediatelysothatwemayresolvethemquicklyandtothebest
advantageofourparticipants.
Wewillinviteyoutoshareyourthoughtsandopinionsregardingourprogramat
theendofeachsession.Wehopeyouseizethisopportunitytoprovideyour
valuableinputaswestrivetomaketheConservatoryaplaceyouwillwantto
returntoformanyyearstocome.
Thankyouforjoiningus;wearegoingtohaveagreatproduction!
Inthispacket…
Section1:Staff/ContactInformation
Section2:Auditions/Casting
Section3:GuidelinesforKidsandParents
Section4:Volunteering
Section5:ATypicalDay
Section6:TechnicalRehearsal
Section7:PerformanceDatesandTimes
HillbarnConservatoryWinter2016
1:STAFF/CONTACTINFORMATION
Thisyearwearethrilledtoannounceourfacultyandstaff!Theinstructionand
directionissuretobethebestofthebest.
DirectorofConservatory:EricaWyman
OperationsManager:DanielleSantata-Combs
Director:AlexandraNemchik
Choreographer:JimAmblerandAmandaFarbstein
MusicDirector:JohnRinaldi
StageManager:MeenaShayesteh
Costumer:JessamyCollier
ExecutiveDirector:DanDemers
ManagingDirector:AmandaRocuzzo
Forquestionsabout…
Enrollment&Tickets:contactPhyllisGarlandorAlanHafterinourBoxOffice
650-349-6411x2
Volunteering:contacta.nemchik@hillbarntheatre.org
Attendance:Itisimportantthateachparticipantispresentforeverydayof
sessionduringclassweeksandalsoforalltheperformances.Intheeventof
unforeseendifficultyorillness,pleasecalltheemergencycontactnumberand
leaveamessage.Pleasetrytonotifyusofabsence24hoursinadvance,ifitis
within24hours,emailourStageManager,MeenaShayestehat
meena.shayesteh@gmail.com.
HillbarnConservatoryWinter2016
2:AUDITIONS/CASTING
Wefeelstronglythatasaconservatory,itisimportantthatauditioningispartof
thelearningprocess.So,weholdourauditionsduringthefirstcoupleofclasses.
Thekidswillbegivenmaterialstolearnandreviewathome,andthenallthekids
willauditiontogether.Ifyouarenewtotheconservatoryyoucanuseoneofthe
followingsongs“OhWhataBeautifulMorning”or“ManyaNewDay”or“Happy
Birthday”or“TwinkleTwinkle”.Ifyouhavealreadybeenwiththeconservatory
pleaseprepare16to24measuresofaclassicsonginthegeneraofRodgersand
Hammerstein.
Ourpolicyforcastingissimple:
Wedoeverythingwecantogiveeverychilda“moment”thattheycancalltheir
own–whetherthisisalineorasongorapartofadance–butwecannot
guaranteethateverychildgetthepartthathe/shewants.Itisveryimportant
thatweall–teachersandparents–stresstheimportanceofteamworkand
collaborationinputtingonaproduction.Thefunisputtingtheshowtogetherand
thenperformingitforanappreciativeaudience!
Wealsodoeverythingwecantokeepthecastlist“asis”fromthedateitissent
out.However,wedoneedtoreservetherighttoadjusttherolesduringthe
rehearsalprocesstoaccommodateforunforeseenobstacles.Forexample:illness,
frequentabsences,andevenbehavioralissues.Iftheremustbeachangeinthe
casting,wewillnotifytheparent(s)inadvance.
TheteamatHillbarnviewsourConservatoryprogramprimarilyasalearning
environment.Soifachildcomesinwithapositiveattitude,iswillingtolearn,and
workshard,wedoeverythingwecantorewardthat.Wedoeverythingwecanto
trytomakeeachchild’sexperienceafunandpositiveexperience.
HillbarnConservatoryWinter2016
Pleaseread&signtheShow/CastingContractonthelastpageofthisdocument
andbringitwithyoutorehearsal.
FormoreFREQUENTLYASKEDQUESTIONS,visitourwebsiteat
http://www.hillbarntheatre.org/conservatory-faq/
3:GUIDELINES
WHATTOBRINGEVERYDAY:
*Wearappropriatefootwear:sneakersanddanceshoesarebest.Pleasedonot
wearsandalsoropen-toedshoes-NOFLIP-FLOPS.
*Wearclothesthatarecomfortabletomovein,dressesandskirtsare
discouraged.NOspaghettistrapsorotherrevealingclothing.
*Afolderorbinderwithpocketsformaterials.Pencilswitherasers,A
HIGHLIGHTERandPost-itsaregreattoo.Bringanyborrowedscriptsandmusic
bookseverydayaswellevenifyouare“off-book”(memorized).
*Anymedicinesthatyourchildispermittedtotakeandadministerontheirown
(Hillbarnstaffcannotberesponsibleforstoringoradministeringmedications).
*Asnackandlabeledbottledwater.
HillbarnConservatoryWinter2016
BEHAVIOR
*Iwillbeateveryrehearsal.IfIcannotbeatrehearsal,IwillletMeenaknowvia
emailassoonasIknowIwillbemissingatmeena.shayesteh@gmail.com
*Iwillberespectfulofmyfellowactorsatalltimes.
*Iwillberespectfulofmydirectorsatalltimes.
*Iwilldomybesttositstillandlistenandlearn.
*Iwillbepatientandwaitforthedirectorstoreleasemeforasnackorabreak.I
willnotchewgum!
*Iwilldomybesttokeepapositiveattitudeaboutmyplaceintheshow,the
scenesandsong,andmycostume.
*IwillTRYEVERYTHINGthatIamaskedtotry.
SAFETY
*Actors,pleasereportanyunsafe/unsanitarysituationtotheStageManageror
Director.
*Actorsarenotpermittedtotouchfirealarms/fireextinguishers.Whenanyone
touchesorplayswithanalarm,itwillsoundandthefiredepartmentwillbe
called.
*Actorswillonlytouchequipmentwheninstructedbystaff.Thisincludespianos,
props,setpieces,costumes,mirrors,etc.
ILLNESS
ChildrenshouldNOTattendsessionifthey:
*Showsignsofacommunicableillness.
*Aresneezingorcoughingexcessively.
*Aretoosickoruncomfortabletoparticipateinregularactivities.
*Havesymptomsof"stomachflu"(vomiting,diarrhea),orhaveafeverover100
degreesFahrenheitor38degrees(Centigrade).Achildwhohashadafever
shouldbefeverfreefor24hoursbeforeattendingsession.
HillbarnConservatoryWinter2016
*Requirefrequentdoses(morethan2timesaday)ofprescriptionmedicationto
treatanunstablecondition,e.g.asthma.
GUIDELINESFORPARENTS
*Aparent,guardianorotherauthorizedadultmustsigntheirchildouteachday.
Pleasebeontimetopickupyourchild.Ourstaffdoesnotleaveuntilallthekids
arepickedup.
*PleasenotifytheDirectorsifsomeoneotherthanaparentwillbepickingup
yourchild.
*Toallowthecastandstafftofocusandmaintainfullconcentrationontheir
activities,classesareclosedtothepublic(non-castmembers),noexceptions.
*HelpwithHomework!Yes,therewillbehomework!J Forexample:Helping
findcostumesthatfitfromhomeforuseintheshow,practicingsongsand
dances,reviewing,memorizinglines,takinghomeallpersonalbelongingsand
returningallpaperwork,etc.
*Workingonaproductionisateameffort.Fromtimetotime,aconflictmay
ariseamongmembersoftheclass.Oneshouldfirsttrytoresolvetheproblemby
communicatingrespectfullyandcalmlywiththeinvolvedparties.Ifthisdoesnot
worktoresolvetheconflict,oryouwouldlikeassistancewiththisapproach,
pleasebringittotheattentionofEricaWyman,ConservatoryDirector.
HillbarnConservatoryWinter2016
4:VOLUNTEERING
Hillbarnisafully-staffedtheatercompany,andassuch,weusuallydonotask
parentstovolunteerwiththeproducingofashoworclass.However,thisdoes
notmeanthatwe’renotopentoanyonewhowantstobeinvolved!So,ifyou’d
liketohelpout,wehaveanumberofareaswhereyoucanvolunteeryourtime
andtalents.Beforetheperformances,wehave:costumes,props,sets–finding
gathering,painting,etc.
Duringtheperformanceswehave:ushering,concessions/candygramsalesand
greenroomchaperone.
Ifyou’dliketovolunteerforanyofthesejobs,justemail
a.nemchik@hillbarntheatre.orgorfillouttheattachedvolunteerformandsubmit
ittoHillbarnstaff.
5:ATYPICALDAYOFREHEARSAL
3:45-4:00–kidsgatherandsettledown&Warm-Ups
Staffwillengagethekidsinawarm-upexercisethatfitswhattheywillbe
focusingonthatday
4:00-4:45–Rehearsal*
Staffwillbreakthekidsintogroupstolearnscenes,songsanddances
4:45-5:00–BREAKTIME
5:40-5:45–Rehearsal*
Staffwillgatherkidstocontinuerehearsingscenes,songsanddances
5:45-6:00–Show&Tell
Kidswillshowthewholecastwhattheyworkedonthatday
*Aspartoftherehearsalprocess,thekidswillbeinstructedintechniquesof
singing,dancing&actingandmayplaygamesand/ordoexercisesthathelpbuild
theseskills.
HillbarnConservatoryWinter2016
6:TECHNICALREHEARSAL,PERFORMANCEDATESANDTIMES
WewillbehavingTechnicalRehearsals–toworkincostume,withpropsand
setsonthestage.Atthistime,wehavescheduled2techrehearsalspriortothe
performances.
Theyare:
MONDAY,MARCH30,2015from3:30-6:00pm
WEDNESDAY,APRIL1,2015from3:30-6:00pm
Youwillbereceivingmoredetailedinformationabouttheserehearsalsasweget
closertothedate,pleasemarkyourcalendars!
Performances:
Thursday,April2at7:30pm
Friday,April3at7:30pm
TWOSHOWS--Saturday,April4at2:00pmAND7:30pm
NOSHOWONSunday,April5(EasterSunday)7
HillbarnConservatoryWinter2016
Congrats!You’vereaditall!!
ToRECAP:
□HaveIreadallrulesandpolicies?
□HaveImadeanoteofthecelphonenumberandemailcontact?
□HaveImadeachecklistofthingstobringeachdayofclass?
□HaveIreadandsignedtheCastingContract?(nextpage)
□AmIexcited?Answer:Yes,wearegoingtohaveagreattime!!!!!
HillbarnTheatreConservatory
Casting/ShowContract
WelcometotheHillbarnTheatreConservatoryproductionofRodgersand
Hammerstein’sOklahoma!Wearelookingforwardtomakingthisagreatshow!
RulesforRehearsals/Performancesandasuccessfulprogram
1.Iwillbeateveryrehearsal.IfIcannotbeatrehearsal,IwilllettheStage
Manager,Meena,knowviaemailassoonasIknowIwillbemissing.
meena.shayesteh@gmail.com
2.Iwillberespectfulofmyfellowactorsatalltimes.
3.Iwillberespectfulofmydirectorsatalltimes.
4.Iwilldomybesttositstillandlistenandlearn.
5.Iwillbepatientandwaitforthedirectorstoreleasemeforasnackorabreak.
6.Iwilldomybesttokeepapositiveattitudeaboutmyplaceintheshow,the
scenesandsong,andmycostume.
7.IwillTRYEVERYTHINGthatIamaskedtotry.
Casting:
Iunderstandthattheauditionandcastingprocesscanoftenbeanemotionalone.
Foremost,thedirector’svisionisimportantandwhatthedirectorsseemaynot
bewhatothersviewandwitnessduringtheauditionsorcallbackprocess.Itrust
thestafftostrivetogiveeverystudentaroleorafeaturedmomentintheshow,
beitasmallsolo,alineortwoofspokentext,oradancefeaturedgroup.I
acknowledgethatensemble/chorusrolesareHIGHLYimportantwhenproducing
ashow.Theensembleisalwaysfullofsomeofthemosttalentedactors,singers
anddancers.Iwilltrustinthedirectorsandallowthemtohavethefinalsayin
casting.Also,Iwillrememberthatinadditiontotalent,conflictswiththe
rehearsalscheduleandattitudearealsofactorsthatthedirectorstakeinto
considerationinthecastingprocess,andIwilldomybesttobeateveryrehearsal
andfollowalltherules.
Iunderstandandagreetoalloftheaboveandlookforwardtoagreatshow!
PrintStudentName:__________________________________________________
StudentSignature:___________________________________________________
ParentSignature:_____________________________________________________________________
Hillbarn Theatre Conservatory
Emergency Medical Form
Please print clearly
Child’s Name __________________________________________DOB___________________
Mother’s Name _______________________________ Home Phone ( ) _________________
(Parent or Guardian)
Address _____________________________________________________________________
Day Phone ( ) ________________________Cell Phone ( ) _________________________
Company Name_______________________________________________________________
Father’s Name _______________________________ Home Phone ( ) _________________
(Parent or Guardian)
Address _____________________________________________________________________
Day Phone ( ) ______________________ Cell Phone ( )________________________
Please provide the following information:
Insurance Provider __________________________________Phone (
Insurance Policy Number ______________________________
Family Doctor ______________________________________Phone (
Address ___________________________________________
Family Dentist ______________________________________Phone (
Address ___________________________________________
)_________________
) ________________
) ________________
In the unlikely event of an emergency, please give the name of a friend or relative you would
like us to call:
Emergency Contact Name ____________________________ Phone ( ) ________________
Address _____________________________________________________________________
Relationship __________________________________________________________________
In the unlikely event of a situation where your child is rendered incapacitated or unconscious,
whom would you like us to call first? (I.e. doctor, family member, hospital). Please include
phone number:
____________________________________________________________________________
Is there any additional medical information we need to know (i.e. allergies):
____________________________________________________________________________
In the unlikely event your child is injured or an emergency occurs, Hillbarn Theatre will try to reach
your emergency contact. If possible, Hillbarn Theatre will call your designated doctor or dentist.
However, if deemed necessary because of the nature of the injury or emergency, Hillbarn Theatre
will obtain treatment from the nearest hospital. By signing this form, you agree to hold Hillbarn
Theatre harmless for any injury sustained on its premises. You also give your permission to obtain
medical assistance as described above in the event of an injury or emergency situation.
Signature ______________________________________________Date __________________
(Parent or Guardian if under 18 years of age)
Hillbarn Theatre Conservatory
LIABILITY FORM
You understand that there are risks of physical injury associated
with, arising out of and inherent to the activity of dance/movement
& performance. In recognition of this, you agree to release
Hillbarn Theatre/Conservatory, Staff & Independent Contractors
and hold them harmless of all liability, and hereby acknowledge
that you are knowingly and voluntarily assuming full responsibility
for all risks of physical injury arising out of active participation in
the dance/movement related activity.
Hillbarn Theatre/Conservatory (and Erica Wyman) reserves the
right to refuse service to anyone for any reason.
Parent Signature
Date
(Please sign this form and mail along with all other class information)
Hillbarn Theatre
Photo Permission and Release Form
Student Name
I, the undersigned, hereby authorize Hillbarn Theatre and any of its designees, to
photograph, videotape, film or otherwise record me, my voice, my musical or other
theatrical performances, or any other activities in which I am engaged at Hillbarn
Theatre. In addition, I hereby assign all rights to photographs taken of me to Hillbarn
Theatre and its designees. I understand and agree that all such materials, including
without limitation, all negatives, positives, prints, film, tapes, DVDs, CDs and any other
media now known or hereafter shall remain the sole property of Hillbarn Theatre. I
understand the photos may or may not be used for advertising and publicity purposes or
any other use Hillbarn Theatre intends, which may include (but is not limited to)
billboards, print, web and broadcast advertisements, catalog and schedule covers or
fillers, or other publicity and advertising purposes.
I understand that I will not be compensated for use of the photos or time spent while
taking the photos. I also acknowledge that there will be no notice given to me as to
when or how Hillbarn Theatre or its designees may use the photos.
By signing below, I acknowledge that I have received a copy of this release form and
agree to all conditions herein.
Signature:
Date:
(Parent or Guardian if under 18 years of age)
HILLBARN THEATRE CONSERVATORY Audition Form
NAME (Please print clearly):
SHOW: OKLAHOMA!
Available for callback (circle)? YES
NO
AUDITION SONG:
ADDRESS:
CITY / ZIP:
TELEPHONE: (Cell)
(Home)
(Work)
HAIR:
EYES:
PARENTS’ NAMES:
E-MAIL ADDRESS:
HEIGHT:
WEIGHT:
AGE:
BIRTHDATE:
VOICE (circle):
(Soprano / Mezzo / Alto / Tenor / Baritone / Bass)
READ MUSIC?
If you have a complete and up-to-date resume, attach and do not answer A, B, C.
A. List any vocal training/experience (lessons/choir, etc.)Most recent first:
B. Dance training/experience (lessons, companies, etc.) Most recent first:
Tap
Jazz
Ballet
C. Theatrical experience (if you have a resume and/or photo, please attach.) Most recent first.
I will accept any role in this show (circle):
YES
NO
If you circled NO, please list parts for which you wish to be considered or other casting considerations (ex: size of role, etc.)
I will accept an ensemble part (circle):
Conservatory shows generally rehearse:
YES
NO
Monday and Wednesday
3:45 p.m. – 6:00 p.m.
There will be a one weekend run (4 performances). If you have any work, school, lesson, etc. which
may conflict with our planned rehearsal schedule, please list them here:
Hillbarn Theatre Conservatory
Student Bio Form
Please fill out this bio form in 50 words or less for the Oklahoma! Program.
The deadline is Monday, February 22nd, 2016.
If this form is not turned in on-time, your bio will not appear in the program.
Thanks!
(Please return to Xandra, a.nemchik@hillbarntheatre.org)
NAME (As you would like it to appear in program)
SHOW
ROLE
Parent Volunteer Form - Oklahoma
We ask the parents of our students to donate some time to work with your children and
our program. Options for parent volunteers are available as follows. Just indicate the
area in which you have an interest. Your time is appreciated.
We will contact you to let you know if and when we need your assistance:
□ I would like to be an usher /sell candy grams for a performance. Keep in mind if
you usher and we are sold out, you might have to watch the show by sitting on the
steps. Indicate best performance: Thurs. Mar 31at 7:30pm; Fri., April 1 at 7:30 pm;
Sat., April 2 at 7:30 pm, Sun., April 3 at 2 pm. (Thur.-Sat. 7:30pm shows, Sun. 2pm
show, volunteers will need to arrive by 1 hour prior to performance.)
□ I would like to chaperone backstage for a performance. Keep in mind if you
chaperone, you will not be able to watch this performance.
Indicate best performance: Thurs. Mar 31at 7:30pm; Fri., April 1 at 7:30 pm; Sat.,
April 2 at 7:30 pm, Sun., April 3 at 2 pm. (Thur.-Sat. 7:30pm shows, Sun. 2pm show,
volunteers will need to arrive by 1 hour prior to performance.)
Dates I can work (In order of preference): (circle: Usher or Chaperone)
__________________________________________
□ I am interested in helping or hosting the cast party on Sunday, April 3. I will help
organize the event and be there to assist with set up and clean up.
* Please note we will contact you about dates and times we need your assistance.
Name of Child:________________________________________________
Name of Parent:_______________________________________________
Name of Parent:_______________________________________________
Phone Number: _______________________________________________
Signature:_____________________________ Date:__________________
HillbarnTheatreConservatory
TicketOrderForm
ALLTicketsare$15each
#Tickets
Dates/Times
$SubTotal
Thur,Mar31,7:30pm
x$15
Fri,April1,7:30pm
x$15
Sat,April2,7:30pm
x$15
Sun,April3,2:00pm
x$15
TotalTickets
TOTAL
EachStudentisentitledto2complimentarytickets*forthisproduction.Additionally,
forevery10ticketsyoupurchase,youwillreceiveonefreeticket(theyneednotall
beforthesameperformance).
PaymentMethod
NameofCastMember
NameofOrderingAdult
Address
City,State,Zip
Phone
CheckorCashEnclosed
CreditCard(VisaorMastercard)
CC#
ExpDate:
CID#
*YoumustcalltheBoxOfficetoreserveyour2ComplimentaryTickets.
BOXOFFICEPHONE:(650)349-6411x2
Hillbarn Theatre Conservatory
Hillbarn Theatre is offering all cast members and their families a
chance to place a personal message in the Oklahoma! Program
Each message must be no more than 50 characters including spaces! (Please note
there will be no exceptions to this restriction.)
The cost of each message is $35, which will be used to help offset the cost of
printing the program for the show.
Please fill out the information below and return it no later than Monday,
February 22, 2016 with payment of $35 to Hillbarn Theatre. (Due to printing
deadlines, messages submitted after February 22nd, 2016 cannot be accepted!)
Name of the cast member:
Parent Name:
Phone (day):
(evening):
Message:
Total amount enclosed ($35 per message):
Make checks payable to Hillbarn Theatre
Credit card #:
(Visa or Mastercard)
Signature:
Exp. Date:
CID#:
Hillbarn Theatre Conservatory
2016 Program Advertising Form
Advertise with our Conservatory to support Hillbarn Theatre Conservatory & our budding stars!
RATES:
Size
Full Page
½ Page
¼ Page
One Program
$125
$75
$50
3 Summer
Programs
$350
$220
$145
All Programs (5
Total)
$600
$355
$240
PLEASE NOTE:
Placement of an ad is at Hillbarn’s discretion.
Must be in high resolution .jpeg or .png file.
See Dimensions attached.
CONTACT: Danielle Santana Combs, Conservatory Operations Manager,
650-349-6411 ext. 304 or daniellecombs@hillbarntheatre.org
MY BUSINESS WANTS TO JOIN HILLBARN THEATRE CONSERVATORY!
Name: _______________________________________________________
Company Name: ______________________________________________
Advertise My Business in:
! WinterStage – Oklahoma!
! SummerStage – 3 Programs for Summer
! FallStage – TBD
Total of Order: $________ (See Prices Above)
Payment Method: ! Check ! Visa ! Mastercard
CC#: ____________________________________ Exp Date: ______ CID#:_____
Signature: ________________________________
Once you sign up you will be sent the due dates for your ad!
Hillbarn Theatre Conservatory
Sweatshirt Order Form
Oklahoma!
$40.00
Name of Child___________________________________________
# of Sweatshirts ________ X $40 / sweatshirt = Total $__________
PLEASE CIRCLE:
Zip-up
OR Pullover
Youth Sizes:
Adult Sizes:
Small: _______
Small: _______
Medium:_____
Medium:_____
Large:_______
Large:_______
Youth XL is Adult Small
XL:_________
I want a sweatshirt(s) and/or logo items as indicated above. Make Checks payable
to Hillbarn Theatre or Please charge my credit card as indicated.
Credit Card #:_________________________ Exp Date:_____CID#:_____
(Visa or MC Only)
Signature:__________________________________________
Adult T-Shirt/Sweatshirt Dimensions
Size
Width
Length
Shoulder
Width
S
18
27
16 ¾
M
20
29
18 ¾
L
22
30
20 ¾
XL
24
31 ½
22 ¾
2XL
26
33
24 ¾
3XL
28
34 ½
26 ¾
4XL
30
36
28 ¾