File - Lovegevity University

@mocaradieventos mocaradieventos@gmail.com @mocaradieventos
https://www.pinterest.com/mocaradieventos/
MOCARADI Wedding & Events
was founded by
Diana Ramirez, a certified Wedding and Event Planner by
Lovegevity Wedding Planning Institute (LWPI). Born and raised
in Bogota, Colombia, as a bilingual event planner, Diana is
prepared to meet your needs (locally, nationally or abroad).
With experience in planning social and corporate events for
more than 4 years, she has a strong commitment to customer
satisfaction and the necessary skills to manage a complex and
grandiose event while respecting the budget.
Offering creativity and an impeccable service that, in the end,
will make not only each wedding and event truly unique, but
also will leave happy and satisfied clients.
Do you dream a unique and romantic wedding in a perfect place?
Our mission is to create unforgettable and remarkable events with
passion and dedication.
FAQ’S
How long have you been in the industry?
Since I remember I have loved being part of special moments. I love to create and give the best I can for my
clients. I started working in 2007 as a corporate and social event planner. I also got involved in the music
industry so I helped new bands to be known by planning and setting concerts up. I also got knowledge in
public relations. After that, I kept planning social events, I worked in one of the biggest tourism tradeshow
in Colombia during 2 years, where I got experience in Travel Coordination and deal with large group of
visitors. One day I just knew it was time to start my own business and here I am.
Are you certified?
Yes, I got certified by the Lovegevity Wedding Planning Institute in 2015.
What is the service you offer that I will not get from another wedding planner?
We provide a complete guidance for your event. From decoration of the venue to the
selection of the attire. We are committed to provide our costumers the best
experience while planning the wedding of their dreams. We work with the best
vendors in the area and we promise to reduce stress as much as we can so costumers
will enjoy their day. We also have a rental attire service in case any guest need to get
one. We adapt our services to the budget of our costumers giving the best of us.
Do you have some new options about venues, attire, décor, music, favors, transportation, floral
designs, hotels and all the little things for the special day?
Yes, we are aware of the new trends in the business. Not only us but also our vendors will provide
products that fit the theme of your wedding.
My budget is ______. Can you give me options that fit it?
Of course, even though we have stablished packages we can offer you different options with the same
quality that fit your budget. We also provide vendors that fit any budget.
How many payments should I make before the wedding?
Usually we request one small part 20% to block the date, 40% after sign
contract and 40% one week before the wedding but we can talk about it.
Can we go to see how the band performs in a real event?
We can talk to the manager and check the events scheduled they have. If the
event is open for sure we can go to see their performance.
How to make the initial client contact?
We are going to start sponsoring in social network as
Facebook and Instagram.
We will ask our close friends to refer/recommend us to their
friends so we will build a big community interested in getting
event planning services.
The first meeting with a potential client will be held in a Café.
If the couple is not able to meet in person we can do it using
Skype, Hangouts or Facetime.
It is important to meet the people who will be involved in the
planning (bride, groom, bride’s mother, among others).
During the meeting we will get as much information as possible using the
following questionnaire in order to understand their needs. It will also
include the Party Checklist:
Bridal Profile / Party List
BRIDAL PROFILE
Bride’s Name (age)
Groom’s Name (age)
Current Street Address / PO Box
State / Zip
Email
Phone
City of Wedding
Wedding Date
Time of Ceremony
Time of Reception
Bride’s heritage
Groom’s heritage
Budget
Number of Guests
People coming from abroad?
How many rooms are needed?
What type of wedding is planned?
Indoor / Outdoors
Have you chosen a color?
Select 4 words that best describes your
wedding day vision:
Are you currently talking with another
wedding planner?
a. Very formal
d. Informal
a. Elegant
e. Grand
i. Glamorous
m. Vintage
b. Formal
e. Other
b. Simple
f. Traditional
j. Contemporary
n. Magical
c. Semi-Formal
c. Party
g. Romantic
k. Hip
o. Festive
d. Celebration
h. Sophisticated
l. Funky
p. Conservative
BRIDAL PROFILE
How many bridesmaids (including
Maid of Honor)?
How many groomsmen / usher
(including the Best Man)?
Will you have flower girl? If yes, How
many?
Will you have a ring bearer?
Do you have a special flower you
would like to have in your wedding?
In case the bride needs attire: Do you
like a special design for the gown?
How would you prefer the
photographer / videographer?
Specific music you would like to have?
Would you like music for the
recessional and the reception?
Are you working with any vendor
already?
Other important information
a. Traditional
d. Combination
b. Photojournalistic
c. Storybook
It is important to know what services they are looking for, so we will provide a list so
they can choose what they want/need:
Please choose the category or categories you are interested in getting more
information from to help plan your wedding:
Bridal Shops
Alterations
Looking Good
Wedding
Cakes
Reception
Hall
Decorations
Hotel
Accommodati
ons
Invitations
Officiant
Gifts
Ceremony Sites
Florists
Consultants
Rental
Limousine
Photographer
Videographer
Jewelry
Honeymoon
Packages
Tuxedos
Events
Specials
Real Estate
Insurance
Loan
Information
Relationship
Education
Lovegevity
Newsletter
Subscriptions
Entertainment
– Type:
“Day of” Service Contract
Mocaradi Wedding & Events
Diana Ramirez
Certified Wedding and Event Planner by LWPI
560 Brickell Key, Miami FL, 33131
mocaradieventos@gmail.com
Dear [Bride and Groom]
This letter follows our meeting on [Month, Day, Year], during which we discussed your wedding and my professional role in helping you
during the “Day of”.
It is my understanding that, you will retain me as a Wedding Day Coordinator for your wedding scheduled on [Wedding Date].
Description of Service:
As Wedding Day Coordinator my duties include:
Visit to both ceremony and reception sites prior to wedding
Development of a detailed wedding timeline and floor plan for contracted vendors
and bridal party
Follow up telephone calls to all contracted vendors 2 – 3 weeks before wedding day
Wedding Rehearsal Supervision ([__] hours maximum)
On-site coordination and supervision at the ceremony site and during the reception
for up to [# of] hours on the day of your wedding
An additional event manager, on site, the day of the wedding
Please note that the services listed above do not include running any wedding related errands such as picking up or delivering attire,
supplies or equipment, documents, etc.
As the client, you will rely on me to work as many hours as may be reasonably necessary to fulfill my obligations under this
agreement.
Conditions
I understand that my role will be that of advisor and coordinator. You will make the
actual selections of service providers and I will implement those selections.
You will make payments directly to the service providers/vendors and not to me. I do not
accept any commissions from recommended vendors and cannot guarantee any service
provider’s performance or product.
If litigation occurs, it occurs in the jurisdiction where my office is located and the winning
party will be reimbursed for attorney and legal fees and court costs.
It is your responsibility to provide me with contact names, telephone numbers and any
scheduled timetables for all service providers involved in the wedding
ceremony/reception no later than 20 days prior to the wedding or upon the signing of
this letter.
It is also your responsibility to notify me of any changes in a timely manner. I shall not be
held liable for any changes made by you or your selected service providers.
I will use my professional judgment when taking action in regard to changes, weather,
tardiness, nonperformance, etc. based on the situation, time limitations and/or your
wishes.
In the event a venue coordinator is on site I will work with you and the coordinator as
needed
Fees & Payment Schedule
For my services you will pay me a total of $850. Payment will be made as follows:
A non-refundable retainer in the amount of $170 (20%) to block the date.
$340 (40%) upon signature of this letter of agreement.
$340 (40%) one week prior to your wedding date. (DATE)
Term/Termination
This agreement will terminate automatically upon completion of the services required by this letter of agreement.
Changes/Cancellations
Any changes made to this letter of agreement must be made in writing and signed by all
parties. You may cancel this agreement, in writing, for any reason.
If the wedding is canceled, refunds are limited to unearned fees, funds in excess of
unused or non-refundable fees and out-of-pocket expenses.
If you cancel less than [#] days before the wedding – except for the death of a member of
your immediate family – there will be no refund.
If the wedding is not canceled, there will be no refund.
Acts of God
If an act of God, such as a fire, flood, earthquake or other natural calamity shall cause you to cancel your wedding; I will require
payment only for the time actually spent planning your wedding.
If your understanding parallels mine, please sign one copy of this letter and return it to me along with your payment in the
amount of $340.
I wish you all the happiness in the world and look forward to working with you to make your wedding the most enjoyable and
memorable day of your life.
Sincerely,
Diana Ramirez
Wedding Planner – Mocaradi Wedding & Events
Accepted: Bride’s signature ________________________________________
Groom’s signature ________________________________________
Date: ___________________________
Wedding Budget
Description
WEDDING BUDGET
RECEPTION
%
Cost each
PAX
TAX
TOTAL
Dinner 3 options + 3 sides (choose 1 of
each per plate) / beverage / dessert
table / cake / servers /Tax / gratuity
Bartender Fee (1 per 75 required) (2
for rehearsal and 3 for wedding)
Rental room & rooftop
Valet parking
TOTAL
CEREMONY
Officiant of ceremony
Marriage License
TOTAL
APPAREL / BRIDE
Part 2
Pronovias Dress (alterations included)
Harriet Wilde Shoes
Tiffany accessories
TOTAL
APPAREL / GROOM
Calvin Klein suit
Shoes
TOTAL
PHOTOGRAPHER & VIDEOGRAPHER
Gold package (2 photobooks full color, hard cover
40 x 20)
Videographer (2 minutes of video)
TOTAL
FLOWERS
Golden package: 1 Bride bouquet + 4 bridesmaids
bouquets + 1 flower girl + 2 toss bouquets + 4
boutonnieres + 2 cosages + altar arrangements +
10 centerpieces + decoration for cake table +
decor of chairs + décor for reception
TOTAL
Part 3
MUSIC & ENTERTAINMENT
Harpist - Liami Fernandez
Dj
Hora Loca (2 dancers + 100
cardboard sombreros vueltiaos +
masks + whistles)
TOTAL
ANTICIPATION
Save the Date - template Etsy
Print each postcard full color
Wedding Invitation (handmade + design
+ shipping Colombia and US)
TOTAL
FAVORS
Box with chocolates
Yellow Pashminas
Yellow Umbrellas
Mug + bag with coffee beans
TOTAL
ACCOMMODATION
Room (parents and relatives from
Colombia) 5 rooms
TOTAL
Part 4
BEAUTY
Hair & makeup at the hotel - Bride
Manicure & Pedicure - Bride
Wax - Bride
Makeup & hair bridesmades
Makeup & hair bride's & groom's
mom
Manicure & Pedicure - bride's &
groom's mom
OTHERS
Wedding Coordinator
Weding Insurance
TOTAL
When the contract is signed for both parties we will meet again to get more information
about what they want and to talk about the packages we offer.
Wedding Packages
Zircon Package - $800
This package includes a Planner to help with a timeline and offer a list of
preferred/reputable vendors.
Planner available 1 month before the Wedding Day.
We will be available via email to help with any advice regarding issues
that may come up (unlimited email and calls (long distance excluded)
within Mocaradi business Schedule.
A planner will be available for the Rehearsal, The Ceremony and
Reception until the end of the event (no packing up).
Complete wedding emergency kit.
15% discount if you rent the bridesmaids dress with us!
Lapis Lazuli Package - $450
This package is designed for those who only need an
event Coordinator for the “Day Of”
1-2 week prior for the confirmation of vendor services.
Consultant services up to 8 hours.
Personal management of the wedding day timeline,
ceremony and reception.
10% discount of a complete wedding emergency kit (if
needed).
Turquoise Package - $1800
This Package includes the advice of a wedding planner via email or phone
calls during business schedule.
A planner will be available 2 months before the Wedding until the Day of
the Wedding to meet and go over the timeline for the wedding weekend
and offer advice on vendors. If there is a problem with any service we will
have enough time to deal with it and solve it.
We will provide a list of preferred vendors and answering any questions
that the Bride may have regarding pricing, services and proper etiquette.
A planner will be available for the rehearsal, ceremony and reception.
The planner will accompany the Bridal party to the Salon, luncheon,
ceremony, and be available during the reception until the end, where she
will pack up the Bride’s things at the end of the night.
10% discount in the design of invitations.
Diamond Package - $3000
Includes a wedding planner from the beginning to the end (meetings,
timelines, among others.) No more than 16 mnths.
The planner will accompany the Bride to help find her dress, along
with subsequent fittings. She will help her find and attend meetings
with vendors for her wedding including DJ’s, cake, photographers,
florists, décor, up lighting, gifts and favors, salons and any other
services the Bride may require.
The planner will help find a venue for the rehearsal dinner and will be
present during the rehearsal itself.
The planner will arrive on the morning of the wedding and direct the
day, including salon appointments, lunch, ceremony, photos and
reception staying until the end to help pack up the person things
brought by the Bride.
Emergency wedding kit will be available.
Bridal Party Information
Families seated
Bride’s Family
Groom’s Family
Flower Girl (s)
Where will they seated for dinner
Ring Bearer (s)
Guest Seating
Menu Cards
Allergy Alerts
Meal
Salad
Salad Dressing
Dressing served in kitchen / on table
Entrée Selections
Beef prepared: Rare-Med / Well done
Bride’s Entrée
Grooms Entrée
Special Guest Entrée option
With other meal options, vegetarian, gluten-free
Sides
Dessert
Children’s Menu
YES
NO
How many vendors
Seating for Vendors
Social time
Bridal Dance
Father / daughter Dance
Mother / son dance
Anniversary Dance
Bouquet / Garter toss
Misc. Activities
Vendor Information & Phone Numbers
Dj
Photographer
Cake
Florist
Officiant
Videographer
Musician
Photo Booth
Wedding Colors
Lines: Tablecloths
Napkins / colors
Napkin Fold
Favors
Guest Book / Picture Frame
Placement
Card Box
Centerpieces
ITEMS PROVIDED BY THE VENUE
Cake knife
Table #
Candle Rings
High Chairs
Hurricanes
Note: The exact number of guests seated at each table number and what they will
be having for dinner needs to be given to me 2 weeks prior to the wedding date.
If serving a split menu, the place cards must have your guest’s choice of meal clearly
marked on each card.
Civil Ceremony Data Sheet
County:
Officiant:
Obtain Application:
Submit Application:
Fees:
Payment Options:
Online
Online
In-Person
In-Person
Phone
Phone
Mail
Mail
Other
Other
Cash
Check
Credit Card
Debit Card
Other
Driver’s
License
State ID Card
Passport
US Military ID
Alien
Registration
Other
Waiting Period:
Validity Period:
Requirements
Age:
Residency:
Proof of Identification:
Medical:
Other Information:
Office Location
Notes:
Address
Email
Phone
Hours
Florida Marriage Guide
Every marriage license is issued by a county court judge or clerk of the circuit court under
his or her hand and seal. Marriage licenses are issued by counties and you can apply for
your license at any county clerk's.
You can get married in any county in Florida, regardless of where you obtained your
marriage license. To obtain a marriage license you need:
•Identification: a picture ID such as a driver's license, state ID card, or valid passport; both
parties will also have to provide their Social Security numbers, but do not need to provide
their Social Security Cards.
•Fees: $93.50. Marriage license fees can be reduced by up to
$32.50 if you complete a licensed Florida pre-marital course.
Marriage license is valid for 60 days after issuance. You must
perform the ceremony of marriage before this 60 days has
expired. Blood Tests are not required. There is a 3-day waiting
period after issuance of the license before you can get married,
unless you have completed the Florida pre-marital course, in
which case the waiting period is waived.
I will handle to the couple a copy with important information about GETTING MARRIED
that sometimes they don’t think about:
10 Things You Need to Talk about Before You Get Married
The epidemic of extravagant weddings is seeping into our culture in an unmistakable way.
Turn on the TV at any given time and you will find a plethora of shows centered on the concept of achieving the so-called perfect wedding.
The wedding planning process includes finding the perfect dress, landing the perfect reception hall, making sure you’ve got the right flowers,
food, cake, music, wedding party, DJ, photographer, centerpieces, invitations, ceremony, rings, shoes and more. While there is no doubt that
there is value in celebrating such a sacred day, is it possible that in our celebration- sometimes we miss the focus?
When it comes to wedding planning, there is a tendency to focus on the minor details while neglecting the main point; planning the wedding,
while neglecting to plan the marriage.
Far beyond planning the particulars of a wedding day, the time of engagement is a really sacred time. It’s a chance
to get to the bottom of who you are and reflect on the person you want to become. It’s an opportunity to connect
with and continue getting to know the heart of the precious partner God has placed in your life.
It’s a time to begin working, preparing and planning for the marriage you hope to build.
As you reflect on some of the most important aspects of planning a marriage, here are some must-have conversations
before you walk down the aisle:
1. Past: When it comes to planning for a marriage it’s crucial to talk about your past, because the past has a role in shaping the
present. Whether your past is tainted with pain, or filled with hope- you need to get real with where you come from. Past
relationships, family history, and significant experiences (both positive and negative) that have shaped you are just some of the things
that need to be discussed as you look back- so that you can join together in moving forward.
2. Family: What role will your family play in your life once you are married? How will visits, holidays, and special occasions impact your
relationship with one another? Will you start your own traditions, or continue those of your family of origin? What role will our family
have when it comes to our life and decision making? Combining two people from two separate families into one is something that
many people take lightly. But it’s a topic that can cause much strain and stress if not tackled in part before you say I do.
3. Sex: Our views of sex and sexuality are shaped long before we commit to marriage. It’s crucial to get
comfortable with this topic of conversation, because it’s one that you’ll carry on for the rest of your
married life. What are your views of sex, and how have they been shaped? What is your past sexual
history and how might that impact your relationship? What expectations do you have and are you on the
same page? Understanding your sexual views and knowing your partner’s is a valuable part of preparing
for intimacy.
4. Secrets: I get a lot of questions from people wondering when is the right time to share “secrets”- the
parts of your life that you rarely share with others. There is no better time to share these intimate things
than now, as you look ahead at marriage. From family secrets, to personal choices, from health problems
to mental health concerns, this is the time to share things big and small, paving the way for honesty and
openness as the foundation of your relationship.
5. Expectations: Because expectations are such a deep-seated part of who we are, we don’t often think about them. But talking about these
things gives us a chance to bring them to the surface in a constructive way. What are your views on work, family, and marriage roles? How
will you accomplish the cooking, the cleaning and the chores? This is just skimming the surface of the things we may expect going into
marriage, and it’s an important conversation to have.
6. Money: It’s amazing how such a seemingly benign topic before marriage, can become such a trigger after. Too many couples get caught in
the trap of financial stress and struggles because they didn’t take the time to discuss the finances How do you feel about combining money?
What are your spending habits? Do you have any debt and how are you going to pay it off? What are your views on saving, tithing, and
giving? Getting on the same page when it comes to money will save you so much strain as you soon become one.
7. Faith: When it comes to genuine faith, it’s a part of you that should be oozing out of your life long before marriage. But just as important
as it is to retain our individual relationship with God, it’s important to connect in our faith experiences as we look toward marriage.
Discussions about prayer life, reading God’s word, spiritual roles, theological beliefs, and denominational preferences are all things that need
to be considered and discussed as you move forward.
8. Children: Above and beyond dreaming about baby names, there is so much more to the topic of family planning before marriage. How
many children do you hope to have? What happens if you aren’t able to get pregnant? How were you parented, and what are your personal
views on parenting? Who will take care of the children, and what are your views on day-care, schooling, and the like. There are many
important aspects to this topic that would be beneficial to take the time to discuss and work through.
9. Boundaries: Essentially, boundaries are your views on what is okay and what is not okay when it comes to your relationship and marriage.
What do boundaries look like with friends of the opposite sex, past boyfriends/girlfriends, and even family members. How will we protect our
time, guard our emotions, and prevent our bodies from negative interactions with others?
10. Struggles: One thing I know about marriage, is that it magnifies everything. Your strengths…and your weaknesses. Before you enter the
pressure-cooker of marriage, you need to get real with your bad-habits and hang-ups here and now. Do you have a tendency to express anger
through rage? Do you struggle with any addictive behaviors? Are there any areas in your life that you need to expose and address before you
move forward toward marriage? Take the time to talk frankly and honestly about your struggles, and make the time to work toward hope and
healing.
The season before marriage is a rich and joyous time in a couple’s life. Don’t allow the pressure of creating the “perfect wedding” to keep
you from focusing on what really matters. Plan your wedding, but most importantly, plan your marriage- because a healthy marriage is
something worth truly celebrating.
Insurance for Wedding and Event Planners
Wedding planners and event coordinators are masters of thinking in worst-case scenarios.
For these event-planning professionals, there are venues to snag, vendors to orchestrate,
and entertainers to book. If something goes amiss, you need a backup plan - and another
backup plan if that one fails.
Fortunately, the market offers you plenty of affordable options for business insurance.
You should work with an agent who understands the risks and demands a home-based
business owner faces. We will recommend the following coverage types for home-based
wedding and party planners
General Liability Insurance for Wedding and Event Planners
Weddings and parties are high-traffic events, which means the potential for accidents and mishaps is high. But what you may not be aware
of is that accidents that happen on your home's premises can be a serious liability for your event planning business, too.
(GLI) offers liability protection whether you're at an event or booking appointments at your home. In the event that a third party sues your
event planning business, your policy will kick in to cover the cost of the lawsuit and the damages. And because a "third party" can be
anyone who doesn't work for your business, this policy casts a wide net of security.
General Liability coverage may include.
•Third-party bodily injury claims, including medical expenses, funeral expenses, loss of services, and court-awarded compensation.
•Third-party property damage claims when your business is accused of losing or damaging someone's property.
•Completed products claims if your services hurt someone.
•Personal and advertising claims when someone sues for copyright or brand infringement, libel, or slander.
•Medical expenses to cover someone's immediate medical attention after an injury on your premises.
Consider, for example, that you meet a prospective client in your home, and they trip on their way up your porch steps. Your GLI can
compensate you for covering an ambulance ride if they think they broke a bone. If you help decorate a venue and someone trips over your
decor and sues, your policy can also fund the costs of defending your business in court, including attorney's fees, settlements, and more,
depending on your limits.
Even when the lawsuit against your business is frivolous, General Liability ensures you don't have to pay thousands of dollars out of pocket
to fend off the claim on your own
Property Insurance for Wedding and Party Planners
It is necessity for any home-based business owner, as Homeowner's Insurance rarely covers items or property used for commercial
endeavors. That means your computer, tablet, and smartphone may not be insured, so when disaster strikes, you may not have the means to
replace them.
When you have a commercial Property Insurance policy, though, you can secure your business essentials against loss or damage caused by…
•Fires and accidents.
•Theft and vandalism.
•Tornadoes.
•Other events, such as power surges.
If you live in an area prone to hurricanes, floods, and earthquakes, you'll want to note that most standard Property Insurance policies do not
cover damage due to those events without special add-ons.
When you purchase your policy, you will likely have the option of insuring your property at the replacement value or the current cash value.
The perks of insuring at the replacement value is that you receive the payout you need to buy brand new gear, which may be beneficial when
shopping for media equipment. However, it does come with a higher premium.
If you choose to insure your property at its current cash value, your policy will compensate you for what your covered items are worth at the
time of the claim. This may restrict your buying options to used or older items (which require more shopping around,), but you can save
money on premiums. Ultimately, the kind of items you insure will determine your best course of action.
Business Owner's Policies for At-Home Wedding and Event Planners
(BOPs) offer your event planning business comprehensive coverage at an affordable
rate by bundling General Liability Insurance and Property Insurance together. If your
business is eligible for the coverage, it will be because your business premises are
small, you work in a low-risk industry, and you don't need more than a year of
Business Interruption Insurance (which offers you compensation for your lost
income due to a covered claim).
Once you qualify for a BOP, your business will enjoy…
•Protection from third-party liability claims for bodily injuries, property damage,
and more.
•Compensation for damage to your business property.
•Up to 12 months of Business Interruption coverage.
Seasonal Wedding Designs
Winter
Seasonal Wedding Designs
Spring
Seasonal Wedding Designs
Summer
Seasonal Wedding Designs
Fall
After the event, I will meet with the couple (if possible) and I will give them a survey to qualify my
job. Also I will ask them to write a comment about their experience working with MOCARADI
Qualify from 1 – 5 (1 very bad – 5 excellent)
1.
2.
3.
4.
5.
6.
7.
How was your experience rom the first contact with our Wedding Planner?
Do you think the packages we offer fit all budgets?
How fast was the response of emails and phone calls?
If there was any inconvenient, how do you feel MOCARADI responded to it?
What do you thing about the experience working with us?
Would you recommend us? YES___ NO ____
What do you think about the vendors Mocaradi works with?
COMMENTS:
_________________________________________________________________________________
_________________________________________________________________________________
______________________________________________________
THANK YOU FOR CHOOSING US!