Supplier instructions

Version June 2013
Supplier instructions
Shipping instructions and labelling of goods
PLEASE NOTE:
Our supplier instructions have been generally
revised.
Karl Vögele AG
Buying Service
Burgerfeldstrasse 15
CH-8730 Uznach
supply@voegele.com
Tel.: +41 55 285 61 11
Fax: +41 55 280 10 65
Table of contents
I.
II.
III.
IV.
General terms and conditions
Assortment cartons and splitting of orders
Retrieval of labels (CheckNet)
Packing and labelling of shoes
4
6
7
8
1. Anti-theft devices (RF labels)
2. Price tags
8
9
2.1 Attaching price tags correctly
2.2 Adhesive price tags
2.3 Hang price tags
3. Material designation and designation of origin
3.1 Pictograms
3.2 Product hang tags
4. Packing labels
4.1 Packing in shoe boxes
4.1.1 Brands offered in brand shop
4.1.2 Roberto Santi Selection
5.
6.
7.
8.
V.
18
18
18
18
Roberto Santi Selection
Lacing
Stuffing
Attaching give-aways and replacement materials
20
22
23
25
Labelling of handbags
26
1. Price tags
26
2.1 Packing in poly bags
3. Filling material and packing of handbags
3.1 Filling material
3.2 Packing in tissue paper/foil
26
27
27
28
28
28
4. Hang tags / carrier tags
29
Labelling of accessories
30
1. Scarves
30
1.1 Price tags
1.1.1 Attaching price tags correctly
1.2 Packing
1.2.1 Packing in poly bags
1.2.2 Orders of sets
1.2.3 Packing in boxes
VIII.
16
17
19
2. Packing labels
VII.
16
4.2 Packing in poly bags
1.1 Attaching price tags correctly
VI.
9
9
12
30
30
30
30
31
32
Specifications for shoe boxes (single pairs)
33
1. Carton quality
2. Box dimensions
3. Box construction
33
33
33
Specifications for master cartons (outer cartons for several pairs
34
of same-size shoes or assortment cartons)
1. Labelling
2. Maximum carton weight
3. Carton dimensions
34
36
36
-2-
IX.
X.
XI.
XII.
XIII.
XIV.
XV.
XVI.
Mould prevention (MicroPaks)
37
1. Packing in boxes
2. Packing in poly bags
37
38
Karl Vögele AG brands
Delays in delivery
Instalment deliveries
Code of Conduct
39
40
41
42
1. Swiss Product Safety Act (PrSG)
2. Limits for harmful substances CADS (Cooperation at DSI)
42
43
Transport and customs instructions
46
1. Checklist
47
Documents required
49
1. Supplier invoice
2. Packing list
3. Certificate of origin
4. Original bill of lading
5. Express bill of lading / ocean waybill
6. Transit document (T-1 / T-2)
49
50
51
52
52
54
Advance notice of deliveries
55
1. Container shipments
2. Delivery by truck
55
55
2.1 Customs data (only for DDP deliveries)
56
3. Minimum ramp height
4. Pallet instructions
5. Goods duty paid
57
57
57
5.1 Delivery of samples
57
6. Sea/air and air delivery
7. Procedure for orders from the Balkans
7.1 Order for Switzerland
7.2 Order for Austria
58
59
59
59
-3-
I. General terms and conditions
Order confirmations
The order confirmation must be signed and returned by email at the latest three
weeks after receipt of the order. After this deadline, the order as well as the
conditions and delivery dates will be deemed to have been accepted.
Reference samples
Reference samples in the requested sizes and colours must be sent to us within
three weeks from the order placement.
Karl Vögele AG
Incoming Goods Linthpark
Burgerfeldstrasse 15
8730 Uznach
Quality description/own brands
The shoes must be marked with the logo and materials specifications provided in the
order.
Industrial property rights
The supplier warrants that the deliveries do not violate the industrial property rights of
third parties and in particular that the delivery, onward sale and use of the articles
that are delivered do not violate any third-party patents, trademarks, licences or other
industrial property rights.
The supplier will at first request hold Karl Vögele AG and the customers of Karl
Vögele AG completely harmless and non-actionable for any claims for the violation of
industrial property rights that may be asserted and undertakes to compensate Karl
Vögele AG in full for all costs and loss arising from non-compliance with this
warranty.
Subject to the diligence of a responsible businessman, Karl Vögele AG is entitled to
obtain permission to use the relevant delivered goods from the authorised owner at
the cost of the supplier.
The supplier grants the buyer the irrevocable right to freely dispose of all the
delivered goods, and in particular to sell these goods onward to third parties.
Harmful substances
The supplier confirms that the materials used to prepare the order comply with the
provisions on harmful substances (CADS, see page 43). The supplier undertakes to
have all its materials tested by an independent laboratory.
Karl Vögele AG must be provided with the test results on request.
Karl Vögele AG reserves the right to take legal action if any results should exceed
the legal limits.
-4-
Transport
Our contractual carriers are responsible for the transport. The contact address is
provided in the order. Additional costs incurred because of failure to take note of this
instruction must be borne by the supplier.
Invoice/transport documents
As a general rule, all the documents required to ensure smooth customs clearance
must be given to the transport company.
Important:
The original invoice must always be sent directly to the delivery address.
The Vögele article number and the Vögele order number must be provided on the
invoice. An invoice copy and a packing list must be given to the transport company
for every order that is delivered.
Variations in quality
The supplier will be charged with the costs incurred, but at least CHF 200 per order
position, as a result of non-compliance with these general terms and conditions and
the instructions for the labelling, packing and notification given in this document.
-5-
II. Assortment cartons and splitting of orders
Assortment cartons
The following must be applied to assortment cartons:
Example:
12 pairs are packed in assortment carton DA12 (pos.1) and 8 pairs in DA8 (pos.2).
The order always provides the number per size per carton. In this example: size 36 /
1 pair, size 37 / 2 pairs, sizes 38-39 / 3 pairs, size 40 / 2 pairs and size 41 / 1 pair.
Splitting of orders
Please note that the ordered numbers can be split into several positions with different
delivery dates. Positions for delivery on a single delivery date must be grouped
together (no mixing of two positions in the same pallet or mixed packages in the
container). Urgent attention must be paid to the different delivery dates.
-6-
III. Retrieval of labels (CheckNet)
Label retrieval is done on the CheckNet platform. Please register on the platform in
accordance with the CheckNet Registration Manual New Web.
Labels can be retrieved on CheckNet 18 weeks prior to the delivery date. Please
contact us if you should need the labels for confirmed orders earlier than this.
If you experience any problems with regard to the quality or quantity, please contact
CheckNet at the following address: cs.checknet@checknet-europe.com.
For more information, please read the CheckNet Vendor Manual New Web.
-7-
IV. Packing and labelling of shoes
1. Anti-theft devices (RF labels)
Orders with RF security tags must comply with the order.
When the labels have been called up, the RF labels, together with the price tags, box
or poly bag labels and master carton labels, are made available in the webshop of
our partner CheckNet (http://www.checknet-worldwide.com).
As only rolls of 500 labels are available, orders for more than 400 pairs are rounded
up and for less than 400 pairs rounded down.
More information is provided in the CheckNet Manual, which can be downloaded
from our website at the following link:
www.voegele-shoes.com/instructions
 CheckNet Manual RF Labels
-8-
2. Price tags
2.1 Attaching price tags correctly
Price tags must be attached to all articles. The price tags are packed per order
position and may only be used for this order position. You will receive approx. 10%
more than the ordered number per size as reserve. A price tag must be attached to
every pair, to both the left and the right shoe.
 The price tags can be used as adhesive labels or as hang tags
 If they are used as hang tags, they do not have to be affixed to a carrier tag
 Size and/or other information printed on the soles may be covered by price
tags
2.2 Adhesive price tags
If the sole design allows, the price tag must always be affixed to the outer sole in the
waist area or, if it does not want to stick, it should be attached with staples. For shoes
with heels, the tag must be attached 5-8 mm from the edge of the heel.
The sales price must always be aligned to the toe of the shoe!
-9-
Examples of correct labelling

Shoes with leather or neolith soles
Adhesive label without carrier strip: stick to the sole 5-8 mm from the edge of the
heel. If the waist area is too narrow or too small, the label can also be affixed to the
tread area of the sole.

Shoes with PU / TR / TPR / TPU / EVA / rubber soles (without a distinctive
tread pattern)
As adhesive labels detach from the above types of sole after just a short while, labels
must be attached with carrier strips and staples. If the waist area is too narrow or
too small (e.g. shoes for small children), the tag can by way of exception also be
attached to the tread area of the sole, but never on the heel area.
- 10 -
For shoes with flat soles with no distinctive heel area, the label must be affixed in the
middle of the sole.
Price tags are affixed to the shoe with staples. As shown in the picture, the staples
must be attached at the top and bottom edges (as marked on the label).
Care must be taken that the bar code is not damaged, the price is not covered,
and the carrier strip is not removed.
Maximum staple length = 4mm
max. 4 mm
- 11 -
2.3 Hang price tags

Shoes with a distinctive sole tread pattern with pull tab
If the sole has a distinctive tread pattern, the price tag cannot be attached to the sole
with staples. However, if the shoe has a pull tab at the ankle, the price tag is attached
to this tab as a hang tag with a carrier strip and nylon string.
The length of the nylon string must be selected so that the tag hangs just over the
edge of the sole!

Shoes with a distinctive sole tread pattern without pull tab
If the shoe does not have a pull tab, the hang price tag is attached to the lowest
eyelet, metal ring, etc. on both shoes, always on the inside of the shoe, with nylon
string. The shoelace may never be pierced.
The length of the nylon string must be selected so that the tag hangs just over the
edge of the sole!
- 12 -

Rubber boots and shoes with a climate membrane
No price tags may be attached to the outer sole of rubber boots and shoes with a
climate membrane (this could damage the membrane). The following options are
available:
A) Tag can be attached to the pull tab
B) Tag can be attached to the lowest eyelet/metal ring on the inside
C) Nylon string with tag can be shot into the back of the top collar or rim
A
B
C
C
- 13 -
Examples of incorrect labelling
Shoes may not be tied together
with nylon string
Price and product labels may not be
be attached to the outside of the shoe
Price or product labels may not be
attached to the pull tab of the zipper
Shoelaces may not be pierced with
nylon string
Tags may only hang just over the edge
of the sole
- 14 -
No price tags may be attached to the insole sock, heel area, front part of the foot,
horizontally, facing away from the toe of the shoe, or to the side of the collar or rim
- 15 -
3. Material designation and designation of origin
3.1 Pictograms
The materials used for the upper, the lining and sock, and the outer sole must be
labelled in accordance with Directive 94/11/EC. The details can be called up via the
following link:
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:1994L0011:20070101:de:PDF
The description of the materials with the required information must be attached to at
least one shoe of each pair. It must be printed, stuck, imprinted or sewn into the
inside of the shoe, either on the tongue or on the outer leg side. No labels may be
stuck to the insole sock.
With delicate strappy sandals and thong sandals, the pictogram must be attached to
the outer sole in the waist area.
The label must be legible, durable and clearly visible. The pictograms must be large
enough that the information is easy to understand.
Pictograms or written text (in German or English) based on the following pictograms
must be used.
The country where the shoes were manufactured must be indicated on the same
label in German or English.
Optimum examples
Hauptbestandteile eines
Schuhs
Verwendete
Materialien
((Beispiele))
- 16 -
Main components of a shoe
Materials used
3.2 Product hang tags
If the shoes require one or more product hang tags (e.g. Watertex, real leather), only
one product hang tag per pair is needed. This is always attached to the left shoe,
following the same procedure as with the price hang tags. Attach the tag either to the
pull tab, the lowest eyelet/metal ring on the inside, or at the back of the leg collar/rim.
Here too the rule is: the product hang tags may only just hang over the edge of
the sole.
- 17 -
4. Packing labels
4.1 Packing in shoe boxes
Shoe boxes must be made from unprinted white or undyed carton if possible (for
details, see Section VII, page 33).
All shoe boxes must be identified by the correct label in the bottom right corner of the
shorter front side of the box.
Labels may be stuck over size information, pictures, etc. If there are finger holes,
please use the other side (short front side).
4.1.1 Brands offered in brand shop (Tamaris, s.Oliver, Bugatti, Gabor)
All shoe boxes must be identified by the correct label in the bottom right corner of the
shorter front side of the box, where no logo is printed.
4.1.2 Roberto Santi Selection
Details on the Roberto Santi Selection are provided on pages 20/21.
- 18 -
4.2 Packing in poly bags
Poly bags must be identified by the correct label positioned as closely as possible to
the middle of the bag. All poly bags must be sealed. The shoes may not be tied
together with a nylon string.
- 19 -
5. Roberto Santi Selection
Detailed information on the Roberto Santi Selection (data on logos and colours,
including pantone numbers) can be found on our website via the following link:
www.voegele-shoes.com/logo-hangtags
Colour combination ladies:
Colour combination men:
Roberto Santi Selection boxes, box covers, accompanying booklets and holders, and
tissue paper can be ordered from the following supplier:
Box Line S.r.l.
Scatolificio
Via Melitiello snc
80025 – Casandrino Napoli
Italy
Email: info@scatolificioboxline.it
www.scatolificioboxline.it
- 20 -
If Roberto Santi Selection box covers are used, the boxes must be made from
unprinted white or undyed carton if possible (for details, see Section VII, page 33).
All shoe boxes must be identified by the correct label in the bottom right corner of the
shorter front side (without logo) of the box.
The sticker with the size information must be stuck directly below the
Selection text
on the shorter front side with the finger hole.
- 21 -
6. Lacing
The lacing is independent of the kind of shoe and must always be done in the same
way. Laces are threaded crosswise at the bottom and are always laced from the
inside to the outside.
- 22 -
7. Stuffing
To retain the shape, some shoes have to be partially stuffed. Carton supports must
be used whenever possible. Tissue paper should be used as little as possible.

For closed shoes (sport shoes, sneakers, low shoes for men, ladies and
children, gumboots and boots) only carton supports may be used! Tissue
paper is prohibited!

Open shoes (such as sandals, bio mules and house slippers) must be
supported with carton whenever possible; tissue paper may only be used by
way of exception.
- 23 -

The toes of low-cut pumps and ballerinas must be stuffed with tissue paper
and a shoetree must also be used.
- 24 -
8. Attaching give-aways and replacement materials
Give-aways must be put into a transparent packet and attached to the left shoe with
nylon string. Give-aways may not lie loose in the shoe box. The same applies for
replacement shoelaces and other replacement parts.
Different options:
Inside of left shoe, attached
to the eyelet
Pull tab of left shoe
Attached to tab of insole sock
- 25 -
V. Labelling of handbags
1. Price tags
Price tags must be attached to all ordered articles.
You will receive approx. 10% more than the ordered number as reserve.
1.1 Attaching price tags correctly
The tags should be attached to a metal ring or a strap and should be legible from the
outside. Our tags may only be used as adhesive labels with our carrier tag.
If the handbags are received from the factory with a carrier tag, this carrier tag can be
used, unless the carrier tag does not fit the price tag measurements.
- 26 -
2. Packing labels
2.1 Packing in poly bags
Every handbag must be packed in a poly bag.
 Quality: PE
The size of the poly bag must match the size of the handbag so that the handbag
does not slide around.
The handbag must be folded (if it is packed flat) so that no visible folds will be
created.
The poly bags must be sealed with a self-adhesive strip.
All poly bags must carry a bar code label. The labels must be affixed in the middle.
- 27 -
3. Filling material and packing of handbags
3.1 Filling material
Handbags should not be stuffed unnecessarily. If filling material is needed, tissue
paper or air cushions can be used. The filling material must be white, may not display
any logos, and may not be treated or waxed.
3.2 Packing in tissue paper/foil
Handles and zipper tabs, as well as features such as snap hooks, buckles, rings and
accessories, must be packed in foil or tissue paper.
The paper must be white and untreated and may not display any logos.
- 28 -
4. Hang tags / carrier tags
The carrier tags in the poly bag must be placed so that they are clearly legible and
can be compared to the adhesive label on the poly bag.
The string with which the carrier tag is attached to the handbag must be 12 cm long.
The colour of the string must be white.
Detailed information on the carrier tag:
The carrier tag must be attached to the D ring on the left handle or shoulder strap
(front side of the handbag) and placed outside the bag before the handbag is
packed.
Supplier of carrier tags:
DONGGUAN Shuntong Color Printing Co. Ltd
No. 463, Jienan Road, Xiaojiejiao Zone, Humen Town, Dongguan City, Guangdong
Province, China
Tel.: 0086 – 769 - 85242200
Contact person: marian@dgshuntong.com
Carrier tags can also be obtained from another supplier but they must be white and
match the above size.
- 29 -
VI. Labelling of accessories
1. Scarves
1.1 Price tags
Every scarf must be given a price tag. You will receive approx. 10% more than the
ordered number as reserve.
1.1.1 Attaching price tags correctly
Scarves must be labelled with carrier tags, and the price tags must be stuck onto
these carrier tags. These price tags must be attached to the sewn-in label with nylon
string.
1.2 Packing
1.2.1 Packing in poly bags
Scarves are tied to scarf hangers. If scarves are not ordered as sets, one poly bag
with a box tag should be used for every scarf.
- 30 -
1.2.2 Orders of sets
If sets are ordered, the correct number of scarves must be packed in a poly bag
(according to the order). It must be clear from the outside how many scarves have
been packed in a poly bag so that bags can be checked quickly. The correct box tag
must be affixed to the middle of the poly bag.
- 31 -
1.2.3 Packing in boxes
Several sets can be sent together in one carton, but it must be labelled correctly.
For carton dimensions, see Section VIII, page 36.
- 32 -
VII. Specifications for shoe boxes (single pairs)
1. Carton quality
The following two types of carton can be used for the boxes:
Solid carton
Corrugated carton (preferred)
If solid carton is used, the following box strengths apply:
Up to a surface area of 700 cm2:
Surface area of more than 700 cm2:
700 g per m2
900 g per m2
Cartons must be unprinted, white or undyed. No glossy paper may be used.
2. Box dimensions
Length at least 15cm and at most 55cm.
Width at least 11cm and at most 38cm.
Depth at least 8cm and at most 20cm.
11-38 cm
8-20 cm
15-55 cm
3. Box construction
The bottom must be easy to grip, stable and flat and may not have any folds. No
shoe boxes with protruding handles, buttons or grips may be used.
- 33 -
VIII. Specifications for master cartons (outer
cartons for several pairs of same-size shoes or
assortment cartons)
1. Labelling
Together with the other labels, you will receive one original template for the labelling
of the master cartons per order position. Copy this for the number of cartons used
and add the missing information.
The labels are affixed to the shorter front side. If you stick the labels onto the cartons
with adhesive tape, please make sure that you do not cover up any text or bar
codes.
Carton number
Total number of
cartons for this
order position
Order no. and position
How many pairs in
what size
Labelling of assortment cartons:
- 34 -
All cartons must carry the correct labels. The carton label must contain the following
information:
-
The number of shoes per size packed in the master carton
The carton number
The total number of cartons for this order position
Please note that order positions may not be mixed in the cartons and on the pallets.
- 35 -
2. Maximum carton weight
The gross weight may not exceed 15 kg / carton.
3. Carton dimensions
The master carton dimensions must comply with the dimensions of the EURO
pallets.
EURO pallet 120 cm x 80 cm
 These measurements may not be exceeded!
(see also page 57, point 4, "Pallet instructions")
- 36 -
IX. Mould prevention (MicroPaks)
As a rule, mould occurs as a result of the incorrect storage of materials and
components, combined with damp and hot climatic conditions. To prevent mould,
goods must be packed with less than 15% basic humidity. Completed goods must
be stored in a dry area.
Mould can only develop during transport if the product was already contaminated
during the production process. Mould can be prevented if the correct procedures are
followed. We reserve the right to reject mouldy goods or, if possible, to have them
cleaned at your expense.
All shoes from South America and the Far East must be packed with MicroPak
stickers. Silica gel and silica pearls are not allowed.
1.
Packing in boxes
1.1 Open packaging
1.2 Affix sticker on the upper inside of the shoe box.
1.3 Do not affix the stickers in advance (the active ingredient evaporates quite
quickly) and close the box immediately!
 1 MicroPak for children's, men's and ladies' low shoes
 2 MicroPaks for ankle boots and boots
 3 MicroPaks for high ladies' boots
- 37 -
2.
Packing in poly bags
MicroPak sheets can also be used if poly bags are used for packing.
2.1 Open packaging
2.2 Lay one sheet of MicroPak paper either below, on top or between the goods in
the bag.
More information is available at www.micropakltd.com
- 38 -
X. Karl Vögele AG brands
Information on the Karl Vögele AG brands is provided in the order and is also
available on our website.
The exact logo data can be found on our website via the following link:
www.voegele-shoes.com/logo-hangtags
- 39 -
XI. Delays in delivery
All delivery delays must be notified to us in writing immediately and before the agreed
delivery date and must be accepted by us.
A delivery is deemed to be delayed if it is received later than the delivery date
provided in the order confirmation. The following invoice deductions based on the
value of the goods will be applied:
Delay
(from delivery date in order confirmation)
-
Up to 7 days:
8 – 14 days
15 – 21 days
More than 21 days
More than 22 days
Deduction from value of goods
0%
5%
15%
20%
Cancellation of order
The following applies for promotional items:
Delay
-
Deduction from value of goods
For the first calendar week
For every additional day
10%
1%
The additional costs for delays that can be made up with a special transport will be
charged to you and no invoice deductions will be made.
We can cancel deliveries for which we are not sent a written notice of delay before
the contractually agreed delivery date with a simple letter and charge the lost sales to
you in full.
- 40 -
XII. Instalment deliveries
Karl Vögele AG does not accept any instalment deliveries.
! Exception !
An instalment delivery was agreed with the competent buyer and you have informed
him/her in writing and included a copy of the packing list.
If instalment deliveries are made without the buyer's agreement, you will be
invoiced for the additional costs incurred.
- 41 -
XIII. Code of Conduct
1. Swiss Product Safety Act (PrSG)
The supplier warrants that it only delivers products that fully comply with the
obligations under the Swiss Product Safety Act (PrSG 930.11). The supplier
indemnifies Karl Vögele AG for any and all statutory liability arising from accidents
and injury to health that can be traced back to a product delivered by the supplier.
Under the new Product Safety Act (which is based on Directive 2001/95/EC, the
Swiss Product Liability Act and current food legislation with regard to risk analysis), a
product destined for consumers may only be brought to the market if the
manufacturer, importers/exporters, merchants and service providers make sure that
the safety of the product is constantly monitored and tested, even after its market
launch.
- 42 -
2. Limits for harmful substances CADS (Cooperation at
DSI)
CADS, the cooperation initiative managed by the German Shoe Institute (DSI), deals
with the important issue of hazardous substances used in shoes, textiles and leather
goods and actively seeks to prevent their use.
In addition to Karl Vögele AG, more than 60 renowned manufacturers and suppliers
in the shoe industry as well as important trading companies in the textile and shoe
sector currently belong to CADS.
More information on the limits for harmful substances can be found via the following
link:
http://www.cads-shoes.com/Dokumente.html
Harmful substances
Standards
Textiles/PES:
EN 14362-1
EN 14362-3
AZO dyestuffs
Leather:
Draft EN ISO 17234-1
EN ISO 17234-2
Biocides
-
Dimethyl fumarate (DMFu)
Triclosan
Chlorinated phenols
-
Pentachlorophenol (PCP)
Tetrachlorophenol (TeCP)
Trichlorophenol (TriCP)
Dyestuffs (allergenic)
Dyestuffs (carcinogenic)
-
Chromium VI, soluble (Cr VI)
Cadmium, total (Cd)
Nickel release (Ni)
Lead, total (Pb)
Each amine
20 mg/kg
CEN ISO/TS 16186;
DIN SPEC 53208
0.1 mg/kg
A standardisation draft is being
prepared
50 mg/kg
(with skin contact)
Draft EN ISO 17070
The KOH method is also
permitted
Each isomer
0.5 mg/kg
0.5 mg/kg
1.0 mg/kg
DIN 54234
Draft EN ISO 16373-2
Each dyestuff:
1 mg/l
(with skin contact)
Draft EN ISO 16373
Part 2 and Part 3
Each dyestuff:
1 mg/l
(with skin contact)
EN ISO 17075
Heavy metals
Required CADS
values
Plastics: EN 1122
Textiles: Draft DIN 54233-1
Leather: EN ISOL 17072-2
EN 1811
Plastics: EN 1122
Textiles: Draft DIN 54233-1
Leather: EN ISOL 17072-2
3 mg/kg
100 mg/kg
0.5 µg/cm²/week
(with skin contact)
90 mg/kg
- 43 -
Harmful substances
Standards
Required CADS
values
Organotin compounds
-
Dibutyltin (DBT)
Dioctyltin (DOT)
Monobutyltin (MBT)
Tributyltin (TBT)
Triphenyltin (TPhT)
Monooctyltin (MOT)
Bis (tributyltin)oxide (TBTO)
Other chemical residues
-
Short chain chlorinated paraffins
(SCCP)
Perfluorooctane sulphonate
(PFOS)
2-Mercaptobenzothiazole (2-MBT)
1-Methyl-2-pyrrolidone (NMP)
Formaldehyde
Other phenols
-
Nonylphenol (NP)
Nonylphenol ethoxylates (NPEO)
Octylphenol (OP)
Octylphenol ethoxylates (OPEO)
Phthalates
CEN ISO/TS 16179
DIN SEPC 91179
CEN/TC 309 WG 2 (Footwear)
and CEN/TC 289 WG 1 (Leather)
have launched a new
standardisation project; a draft is
to be distributed
500 mg/kg
CEN/TS 15968
1 µg/m²
A standardisation draft is being
prepared
A standardisation draft is being
prepared
Benzo[a]anthracene
Benzo[a]pyrene
Benzo[b]fluoroanthene
Benzo[e]pyrene
Benzo[j]fluoroanthene
Benzo[k]fluoroanthene
Dibenzo[a,h]anthracene
Chrysene
Naphthalene (EPA, U.S.
Environmental Protection
Agency)
100 mg/kg
500 mg/kg
Textiles: EN ISO 14184-1
Leather: EN ISO 17226-1
Wood: EN 717-3
< 36 months:
20mg/kg
> 36 months:
75 mg/kg (with skin contact)
150 mg/kg (without skin
contact)
CEN/TC 289 WG 1 (Leather)
CEN/TC 248 WG 26 (Textiles)
have launched a new
standardisation project; a draft is
to be distributed
500 mg/kg
500 mg/kg
500 mg/kg
500 mg/kg
CEN ISO/TS 16181
DIP SPEC 91181
Every phthalate
500 mg/kg
Preparation of a standardisation
project by CEN/TC 309 WG 2
(Footwear)
A draft is to be distributed
Every PAH
0.2 mg/kg
0.2 mg/kg
0.2 mg/kg
0.2 mg/kg
0.2 mg/kg
0.2 mg/kg
0.2 mg/kg
0.2 mg/kg
10 mg/kg
Polycyclic aromatic
hydrocarbons (PAH) (REACh)
-
5 mg/kg
5 mg/kg
5 mg/kg
1 mg/kg
1 mg/kg
5 mg/kg
1 mg/kg
- 44 -
Harmful substances
Standards
Polycyclic aromatic
hydrocarbons (PAH) (EPA)
-
Acenaphthene
Acenaphthylene
Anthracene
Benzo[g,h,i]perylene
Fluoroanthene
Fluorene
Indeno[1,2,3-cd]pyrene
Phenanthrene
Pyrene
Volatile organic compounds
(VOC)
-
Formamide
2-Phenyl-2-propanol (2-P-2-P)
Acetophenone
Dimethylformamide (DMFA)
Required CADS
values
Σ EPA PAH
Preparation of a standard project
by CEN/TC 309 WG 2
(Footwear)
A draft is to be distributed
10 mg/kg
10 mg/kg
10 mg/kg
10 mg/kg
10 mg/kg
10 mg/kg
10 mg/kg
10 mg/kg
30 mg/kg
Headspace-GC-MS
10 mg/kg
Conditions: 120C, 45 min.:
10 mg/kg
A new standard project is to be
50 mg/kg (with skin contact)
launched in CEN/TC 309 WG 2
300 mg/kg (without skin
(Footwear) in 2013
contact)
- 45 -
XIV. Transport and customs instructions
Karl Vögele AG operates a single delivery warehouse (hub) for Switzerland and
Austria in Switzerland. As sea freight shipments are stored duty unpaid at the hub
(OZL = open bonded warehouse), we need specific documents that are described in
detail below.
Switzerland is not a member of the EU customs union. As a result, all commercial
goods moved across the Swiss border (import and export) are subject to customs
duty. This means that all cross-border deliveries (even of small quantities, such as
samples) must be declared to customs and may be liable for customs duty.
To ensure the smooth delivery of goods from Switzerland and abroad, we would ask
you to please follow the procedures described below.
If you have any questions, please contact the Import/Export department:
anlieferung@voegele.com
Tel.: +41 55 285 63 86
Tel.: +41 55 285 64 08
- 46 -
1. Checklist
A.)
B.)
Deliveries from the European Union* and MED countries*
Goods originating from EU
+ MED countries
always duty unpaid
Deliveries from
developing countries*
C.)
Deliveries from China,
Hong Kong, Macao,
Taiwan
E.)
Deliveries from the
Balkans Special*
Deliveries from
the Balkans*
Always duty unpaid
Goods originating from a
third country with EU duty
paid (not CH duty paid)
CH customs
clearance at the
border
CH customs
clearance at the
border
Supplier invoice
Packing lists
Transit document T-2
Supplier invoice
Packing lists
EUR.1 or invoice
declaration or
EUR.MED
Copy of CH import
list
Transport document
D.)
Supplier invoice
Packing lists
Form A
Bill of lading /
ocean waybill
Supplier invoice
Packing lists
Bill of lading /
ocean waybill
CH customs
clearance at the
border
For document
requirements, see
enclosure "Procedures
for orders from the
Balkans" or direct
agreement with Buyer
Service
For document
requirements, see
enclosure "Procedures
for orders from the
Balkans" or direct
agreement with Buyer
Service
- 47 -
A) *European Union:
Belgium, Denmark, Germany, Finland, France, Greece, Ireland, Italy, Luxembourg, the Netherlands, Austria, Portugal, Spain, the United Kingdom, Sweden,
Estonia, Latvia, Lithuania, Malta, Poland, Slovakia, Slovenia, the Czech Republic, Hungary, Cyprus, Bulgaria, Romania, Croatia (Croatia from 1 July 2013 EU
accession)
A) *MED countries:
Egypt, Algeria, Israel, Jordan, Lebanon, Morocco, Syria, Tunisia, West Bank and Gaza Strip, Faroe Islands
B) *Developing countries:
Bangladesh, Brazil, Ethiopia, Indonesia, India, Cambodia, Sri Lanka, Pakistan, Thailand, Ukraine, Vietnam, Chile, Republic of Korea, Mexico, PLO Singapore
D) *Balkans:
Albania, Serbia, Macedonia (see "Procedures for orders from the Balkans")
E) *Balkans Special:
Bosnia, Moldavia (see "Procedures for orders from the Balkans")
- 48 -
XV. Documents required
We need the following documents for all FOB deliveries:
The invoice, packing list, original certificate of origin and bill of lading/ocean
waybill must be delivered to Karl Vögele AG by courier at the latest two weeks
before the goods arrive at the port of arrival.
Delivery address for the documents:
Karl Vögele AG
ImpEx department
Burgerfeldstrasse 15
8730 Uznach
1. Supplier invoice
 3 originals
The invoice must reflect our orders exactly. The invoice must itemise each order
position individually and in detail and the origin of the goods must be provided in the
invoice.
CORRECT:
CH-047999-01
CH-047999-02
1,500 pairs
500 pairs
USD 10.00 / pair
USD 10.00 / pair
USD
USD
15,000.00
5,000.00
CH-045000-01
1,000 pairs USD 15.00 / pair
CH-045000-02
500 pairs USD 15.00 / pair
CH-045000-03
300 pairs USD 15.00 / pair
SUBTOTAL
./. REDUCTION ON COMPLAINT 2 %
TOTAL
USD
USD
USD
USD
USD
USD
15,000.00
7,500.00
4,500.00
47,000.00
940.00
46,060.00
USD
USD
USD
USD
USD
20,000.00
27,000.00
47,000.00
940.00
46,060.00
COUNTRY OF ORIGIN
INCORRECT:
CH-047999
2,000 pairs USD 10.00 / pair
CH-045000
1,800 pairs USD 15.00 / pair
SUBTOTAL
./. REDUCTION ON COMPLAINT 2 %
TOTAL
Invoices that do not comply with these instructions will be returned and any costs
incurred (demurrage, customs duty, etc.) will be deducted from the final payment.
- 49 -
2. Packing list
 2 originals
For container deliveries, the packing list must always be drawn up per container.
The packing list must itemise each order position individually and in detail. Packing
lists for deliveries by road or air freight must be prepared in the same way.
CORRECT:
CH-047999-01
1,500 pairs
CH-047999-02
500 pairs
TOTAL container no. TNHU1234568
Net / gross
Net / gross
Net / gross
150 cartons
50 cartons
200 cartons
CH-045000-01
1,000 pairs
CH-045000-02
500 pairs
CH-045000-03
300 pairs
TOTAL container no. CCLU4504501
Net / gross
Net / gross
Net / gross
Net / gross
100 cartons
50 cartons
30 cartons
180 cartons
INCORRECT:
CH-047999
CH-045000
TOTAL
NT WGT 1,000 KG
NT WGT 900 KG
NT WGT1,900 KG
200 cartons
180 cartons
380 cartons
1,500 pairs
300 pairs
Packing lists that do not comply with these instructions will be returned and any costs
incurred (demurrage, etc.) will be deducted from the final payment.
- 50 -
3. Certificate of origin
 1 original
The certificate of origin must state the order, position, article number, number of
cartons and number of pairs.
CORRECT:
CH-047999-01
058.1703.4.2
Total 2,500 pairs and 250 cartons
Field 8 = P or W and 4-digit customs tariff number
Field 2 (recipient) must always contain Karl Vögele AG:
Karl Vögele AG
Burgerfeldstrasse 15
8730 Uznach
Certificates of origin that do not comply with the official requirements and these
instructions will be returned and any costs incurred (demurrage, etc.) will be
deducted from the final payment.
- 51 -
4. Original bill of lading
 3 original bills of lading (complete set)
We must always be sent the complete set of the original bill of lading, i.e. all three
originals.
5. Express bill of lading / ocean waybill
 3 copies
Karl Vögele AG prefers express B/L / ocean waybill, of which three copies must
always be sent to us. The document must without exception make it clear that it is an
express B/L / ocean waybill. The sender must instruct Panalpina at the port of
departure to issue the express B/L / ocean waybill.
Address data:
Consignee
Karl Vögele AG
Central Administration
Burgerfeldstrasse 15
8730 Uznach
Switzerland
Notify
Same as consignee
The bill of lading must itemise each order position individually and in detail.
CORRECT:
CH-047999-01
CH-047999-02
Container number
CH-045000-01
CH-045000-02
CH-045000-03
Container number
1,500 pairs
500 pairs
150 cartons
50 cartons
1,000 pairs
500 pairs
300 pairs
100 cartons
50 cartons
30 cartons
- 52 -
INCORRECT:
CH-047999
CH-045000
Bills of lading that do not comply with these instructions will be returned and any
costs incurred (demurrage, etc.) will be deducted from the final payment.
- 53 -
6. Transit document (T-1 / T-2)
These must be issued by the transport company mandated by the supplier.
The place where the transit document must be submitted is not prescribed and this
can therefore be done directly by the supplier or by a customs agent in Switzerland.
The supplier must bear the cost for the issue of the transit document.
Customs office of destination:
Recipient:
Buchs/SG, NCTS number CH003140
Karl Vögele AG, Burgerfeldstrasse
CH-8730 Uznach
15,
Transit documents T1 / T2 are only valid for a limited period, the validity date is given
in the document. The delivery of goods after expiry of the validity date incurs
additional costs.
Trading invoice, packing list, certificate of origin and transport document, see
Section XV "Documents required".
Deliveries duty unpaid can only be accepted if Karl Vögele AG is in possession of the
original trading invoice, packing list, form A, EUR.1, invoice declaration and transport
document before delivery. If these documents are not on hand when the goods are
delivered, high customs costs are incurred which will be invoiced to the supplier.
- 54 -
XVI. Advance notice of deliveries
1. Container shipments
A container loading list must be provided to our logistics service provider (Panalpina)
for container shipments.
Please note:
The supplier must ensure that only containers checked for gas residues are used.
Contact data for Panalpina:
Panalpina AG
Ocean Import
Eichstrasse 50
8152 Glattbrugg
Tel.: +41 448 29 47 34
Email: pakvdesk.ch@panalpina.com
2. Delivery by truck
Advance notice must be given at least 24 hours before the border crossing by
email to the address provided below. We cannot accept advance notice given by
telephone.
anlieferung@voegele.com
In emergencies:
Tel.: +41 55 285 63 86
To allow us to identify the delivery, the following information must be provided without
fail:







Order number with order position (see "Documents required")
Date and time of the planned delivery
Number of cartons and pallets
Name of transport company doing the delivery
Number of pairs
Customs status duty unpaid/in transit or duty paid
Transport documents
The transport documents must be sent in PDF format (invoice, packing list, certificate
of origin, transport paper).
Missing documents could lead to additional costs which will be invoiced to the
supplier (minimum processing fee: CHF 200.00).
After advance notice has been given, Karl Vögele AG will advise you of a
delivery time. This delivery time must be observed without fail.
- 55 -
The Import/Export department of Karl Vögele AG must be informed immediately by
email of all changes that occur after advance notice has been given.
CHF 200 per case plus verifiable losses will be charged for all administrative
discrepancies and/or loss that can be proved to have been caused by the transport
company.
2.1 Customs data (only for DDP deliveries)
UID no.:
CHE105.811.176
Customs office:
Buchs SG
NCTS number CH003140
Karl Vögele AG requires an import receipt for the duty paid in Switzerland so that the
goods can be re-exported to Austria free of duty. This applies for EU and EUR-MED
countries.
- 56 -
3. Minimum ramp height
Small vehicles that do not meet the minimum ramp height of 1.23 m cannot be
unloaded. Karl Vögele AG is not equipped to unload vehicles outside and the inside
stackers are only licensed from the ramp height.
4. Pallet instructions






The maximum height of 2.15 m incl. pallet must be observed without fail.
Goods must be delivered on EURO pallets (120x80).
Wider pallets are not accepted.
Individual pallets may only contain articles of the same kind and position,
unless this would cause too great a stowage loss on the truck. Mixed pallets
are not accepted.
Exceptions must be confirmed by Karl Vögele AG. Mixed pallets must be
clearly marked and must be an exception only.
The load should be shrink wrapped or at least stably stacked so that it is
possible to unload complete pallets.
5. Goods duty paid
The final import list must be sent to us without fail for goods on which duty has been
paid. The import list must contain our order number and position.
5.1 Delivery of samples
Samples must always be delivered duty paid.
- 57 -
6. Sea/air and air delivery
If sea/air or air delivery has been agreed, the goods must be shipped CPT Zurich
Airport. At Zurich Airport, the shipment will be taken over by our transport company
Panalpina who will deliver it to Uznach. The supplier's transport company must
contact Panalpina and assign the papers prior to delivery.
If Karl Vögele AG's transport company is selected to handle the entire transport, we
will need the following information prior to delivery:






Net / gross weight
m3
Number of cartons
Port of departure
Delivery date
Transport papers invoice / packing list / form A / AWB
Panalpina's contact data for sea/air and air delivery:
Panalpina AG
Mr Jürg Schmid
Eichstrasse 50
8152 Glattbrugg (Switzerland)
Tel.: +41 44 8294 336
Fax: +41 44 8294 106
Email: juerg.schmid@panalpina.com
- 58 -
7. Procedure for orders from the Balkans
The following countries are affected:
D) *Balkans:
 Albania
 Serbia
 Macedonia
→ A EUR.1 must be issued.
E) *Balkans Special:
 Bosnia
 Moldavia
→ CH order
→ AT order
=
=
Form A
EUR.1
Karl Vögele AG will issue two different orders per article for all the Balkan countries.
1. Order refers to goods destined for Switzerland
2. Order refers to goods destined for Austria
Karl Vögele AG therefore requires separate documents from the supplier.
7.1 Order for Switzerland
Invoice, packing list and EUR.1 (please note: Balkans Special must issue a Form A)
must be issued to the following address:
→ Karl Vögele AG, Burgerfeldstrasse 15, 8730 Uznach / Switzerland
7.2 Order for Austria
Invoice, packing list and EUR.1 must be issued to the following address:
→ Vögele Shoes GmbH, Färbergasse 13, 6850 Dornbirn / Austria

A separate invoice, packing list and EUR.1 must be issued for every order and
position. All documents must contain our order number with the position without
exception.
- 59 -

Before the goods are despatched, the documents must be sent for
inspection to the following email address: stefan.weiss@voegele.com.

The goods can be delivered after confirmation has been received from Karl
Vögele AG.

The agreed Incoterms are DAT Wolfurt.

Advance notice of the delivery must be given to our transport company
Gebrüder Weiss.
Contact data for Gebrüder Weiss:
Gebrüder Weiss Gesellschaft m.b.H.
Zweigniederlassung Wolfurt
Senderstraße 26, Postfach 3
A-6961 Wolfurt
T +43.5574.696.1246
M 0664/403 56 06
F +43.5574.696-1170
ivo.kofler@gw-world.com
www.gw-world.com
- 60 -