Agenda

Transcription

Agenda

THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
REGULAR COUNCIL - 7:00 PM
Monday, June 15, 2015
Council Chambers
(Please note that all proceedings of Open Council Meetings are video recorded)
AGENDA
1.
CALL TO ORDER
2.
CLOSED MEETING
2.1. Motion to Close:
That Council convene a closed meeting pursuant to the following
subsection of Section 90(1) of the Community Charter:
 (e) the acquisition, disposition or expropriation of land or improvements,
if the council considers that disclosure could reasonably be expected to
harm the interests of the municipality.
Recess to Closed Meeting.
3.
APPROVAL OF AGENDA
4.
ADOPTION OF MINUTES
4.1. Minutes of the Special (Open) Council Meeting held on May 28, 2015,
attached.
Recommendation:
That the Minutes of the Special (Open) Council Meeting held on May 28,
2015, be adopted.
Pg. 7 - 9
4.2. Minutes of the Special (Open) Council Meeting held on May 29, 2015,
attached.
Recommendation:
That the Minutes of the Special (Open) Council Meeting held on May 29,
2015, be adopted.
Pg. 10 - 11
4.3. Minutes of the Regular Council Meeting held on June 1, 2015, attached.
Recommendation:
That the Minutes of the Regular Council Meeting held on June 1, 2015, be
Pg. 12 - 20
adopted.
5.
BUSINESS ARISING FROM THE MINUTES (including motions and resolutions)
6.
RISE AND REPORT
7.
PUBLIC QUESTIONS
8.
PRESENTATIONS/PETITIONS AND DELEGATIONS
8.1. Facility Long-term Asset Management Plan (F-LAMP)
Pg. 21 - 25
Report from Manager of Community Services dated June 9, 2015,
attached.
Andrew Russell and Chris Wright from Levelton Consultants Ltd. will be in
attendance at the meeting to give a brief presentation of the report
highlights and to answer any questions from Council.
Recommendation:
That:
1. The Facility Long-term Asset Management Plan dated June 9, 2015,
prepared by Levelton Consultants Ltd be referred to a future Committee
of the Whole meeting for further review and discussion;
2. The funding projections identified within the Facility Long-term Asset
Management Plan be incorporated into the preliminary 2016-2020
Financial Plan for Council’s consideration; and
3. A copy of the F-LAMP report be provided to community groups who
lease or operate from district-owned facilities for their information.
9.
10.
CORRESPONDENCE (Action Required or Recommended)
9.1. J&S Klubi - May 22, 2015
Re: Development at 7054 Brentwood Drive
Pg. 26
9.2. Canadian Postmasters and Assistants Association - May 28, 2015
Re: Request for Support of Rural Post Offices
Pg. 27 - 28
9.3. C Kelsey - June 4, 2015
Re: Unsightly Driving Range
Pg. 29
9.4. T Kirkman - May 20, 2015
Re: Odor Along Pat Bay Hwy
Pg. 30
REPORTS OF COMMITTEES/MAYOR'S REPORT
10.1. COTW (Committee of the Whole)
10.1.1. Minutes of the Committee of the Whole Meeting held on June 8,
2015, attached.
Regular Council Agenda
June 15, 2015
Pg. 31 - 34
Page 2 of 98
10.1.2. Planning & Development
1. 6283 Robin Way - Development Variance Permit Application for
Subdivision
Recommendation:
That Council, with regard to the proposed variance for lot frontage
at 6283 robin Way:
1. give notice of its intent to consider issuing Development
Variance Permit (DVP) No. 3090-20-6/15 that would reduce the
minimum frontage from 21m to 15m for one proposed new lot;
and,
2. refer to the Advisory Planning Commission for review and
recommendation back to Council.
2. Land Use Bylaw TUP Designation and Temporary Use
Permit; 1870 Keating Cross Road
Recommendation:
That Council, with regard to the proposed landscaping business
uses on the southern, non-ALR portion of the property at 1870
Keating Cross Road:
1. proceed with the preparation of a Land Use Bylaw amendment
for a site-specific designation of that portion of the property lying
south of the Agricultural Land Reserve boundary as a
Temporary Use Permit Area for the requested Landscape
Contractor use; and,
2. indicate that municipal approvals would be subject to:
 complying with all recommendations of the driveway access
analysis by Adept Transportation Solutions dated May 4,
2015;
 the owner providing a statutory right-of-way to the District
over the internal farm access track to allow access for
maintenance of the drainage channel along the north end of
the property;
 the owner obtaining and complying with all conditions of
other necessary permits including driveway permit, building
permits, soil deposit permit and business licence; and,
 submission of a deposit to ensure, should the Temporary
Use Permit be discontinued for any reason, that the physical
improvements related to the landscape contractor business
be removed and the site restored for Rural purposes.
3. Development Variance Permit for Proposed Subdivision; 2602
James Island Road
Recommendation:
That Council, with regard to the requested Development Variance
Permit (DVP) to reduce the minimum lot frontage to permit the
subdivision of the property at 2602 James Island Road refer the
application to the Advisory Planning Commission for review and
June 15, 2015
Page 3 of 98
4. DP & DVP for Signage; 7816 East Saanich Road (Pioneer
Square)
Recommendation:
That Council, with regard to the requested Development Permit and
Development Variance Permit for proposed new fascia tenant
signage for the Pioneer Square Mall at 7816 East Saanich Road:
1. give notice of its intent to consider issuing Development
Variance Permit (DVP) No. 3060-20-5/15; and, subject to public
comment; and,
2. consider issuance of the DVP and Development Permit.
10.2. Standing Committees of Council
10.3. All Other Committees of Council
10.4. Council Members Reports - External Bodies
11.
STAFF REPORTS
11.1. Development Variance Permit & DP Amendment; 7878 East Saanich Road
("the Generation")
Recommendation:
That Council, with regard to the plans now submitted for Building Permit for
the development of a mixed-use residential rental apartment building at
7878 East Saanich Road:
1. endorse the minor changes to the floor plans and landscape plan,
reflecting the concentration of commercial uses in the corner unit
nearest the intersection of Wallace Drive and East Saanich Road, as
being generally consistent with the plans submitted for the earlier
rezoning and Development Permit applications for this property; and,
Pg. 35 - 44
2. give notice of its intent to consider issuing Development Variance
Permit no. 3090-20-8/15 that would reduce the minimum width of onsite parking area access aisles from 7.5m to 6.7m.
11.2. Development Permit for Signage; 828 Verdier Avenue (Daleen Thomas
Law Office)
Recommendation:
That Council, with regard to signage to be installed at 828 Verdier Avenue,
authorize Development Permit no. 3060-20-5/15 to permit the signage as
proposed.
Pg. 45 - 51
11.3. Security Issuance - Fire Hall Debt
Recommendation:
That Council approve borrowing from the Municipal Finance Authority of
British Columbia, as part of their 2015 fall issue, $8,523,540 as authorized
through Loan Authorization Bylaw No.1729, 2011 "Central Saanich Firehall
Loan Authorization Bylaw" and that the Capital Regional District be
requested to consent to our borrowing over a twenty-five (25) year term
and include the borrowing in their security issuing bylaw.
Pg. 52 - 55
June 15, 2015
Page 4 of 98
11.4. Tri Municipal Meetings Terms of Reference
Recommendation:
That Council adopt the proposed Terms of Reference for Tri-Council
Liaison meetings.
Pg. 56 - 58
11.5. Award of Wallace Drive Cycling Improvements Phase 1
Recommendation:
1. That the contract for the Wallace Drive Cycling Improvement Phase
One between Prosser Road and Blossom Park to be awarded to Chew
Excavating Ltd. for the price of $244,496 excluding taxes.
Pg. 59 - 60
2. That the Mayor and Corporate Officer be authorized to execute the
contact attached as Appendix A
3. That an additional $40,000 funded from the water utility reserve
account, be allocated to the project to maximize economies of scale in
construction.
11.6. 7878 East Saanich Road- Encroachment Agreement and Soil Deposit
Permit
Recommendation:
1. That Council authorize the Mayor and Corporate Officer to execute the
agreement attached as Appendix C to permit the encroachment of roof
eaves and landscaping on the municipal right-of-way.
Pg. 61 - 85
2. That Council issue the Soil Removal permit attached as Appendix B
12.
BYLAWS
12.1. Other than Development Application Bylaws
12.2. Development Application Bylaws
13.
UNFINISHED BUSINESS
13.1. Premier Christy Clark - May 27, 2015
Re: Ministerial Meeting Appointments at 2015 UBCM Convention
14.
Pg. 86
NEW BUSINESS (Including Motions and Resolutions)
14.1. A Szeliga – June 10, 2015
Re: Request for Deer Fencing on Property
Pg. 87
Verbal report from the Director of Engineering
14.2. Notice of Motion Submitted by Councillor Paltiel
Re: Race and Special Events Process & Fees
June 15, 2015
Pg. 88 - 90
Page 5 of 98
Correspondence from B Savage dated June 14, 2014 Pertaining to an
Event
15.
16.
14.3. Notice of Motion Submitted by Councillor King
Re: Community-to-Community Forum
Pg. 91
14.4. Notice of Motion Submitted by Councillor Jensen
Re: UBCM - Request for New Legislative Language in the Workers
Compensation Act
Pg. 92
14.5. Calendar of Meetings - July 2015
Pg. 93
CORRESPONDENCE (Receive for General Information)
15.1. Minister of Tourism and Small Business - May 28, 2015
Re: 2015 Open for Business Awards
Pg. 94 - 95
15.2. Letters of Thanks:
1. D&E Chambers, June 4, 2015, Re: 40km Signs on Verdier Avenue
Pg. 96
15.3. Correspondence Pertaining to Property Tax Increase:
1. P Mooney, June 5, 2015
2. F Witthoeft, June 8, 2015
Pg. 97 - 98
ADJOURNMENT
June 15, 2015
Page 6 of 98
Minutes of the SPECIAL COUNCIL Meeting
Thursday, May 28, 2015, at 4:30 PM
Council Chambers
PRESENT:
Mayor Ryan Windsor, Chair
Councillors Cormier, Graham, Jensen, and Thompson
Patrick Robins, Chief Administrative Officer
ABSENT:
Councillors King and Paltiel
1.
CALL TO ORDER
The Chair called the meeting to order at 4:35 p.m.
2.
CLOSED MEETING
3.
APPROVAL OF AGENDA
3.1.
475.15
Agenda of the Special (Open) Council Meeting held on May 28, 2015.
MOVED AND SECONDED
That the agenda of the Special (Open) Council meeting held on May 28, 2015,
be approved.
CARRIED UNANIMOUSLY
4.
ADOPTION OF MINUTES
5.
6.
RISE AND REPORT
7.
PUBLIC QUESTIONS
8.
9.
Page 7 of 98
10.
11.
10.1.
COTW (Committee of the Whole)
10.2.
Standing Committees of Council
10.3.
All Other Committees of Council
10.4.
Council Members Reports - External Bodies
STAFF REPORTS
11.1.
Central Saanich Tax Rates Amendment Bylaw
476.15
MOVED AND SECONDED
That Central Saanich Tax Rates Amendment Bylaw No. 1871, 2015 be
introduced and read a first time by title only.
CARRIED UNANIMOUSLY
477.15
MOVED AND SECONDED
That Central Saanich Tax Rates Amendment Bylaw No. 1871, 2015, be read a
second time.
CARRIED UNANIMOUSLY
478.15
MOVED AND SECONDED
That Central Saanich Tax Rates Amendment Bylaw No. 1871, 2015, be read a
third time.
CARRIED UNANIMOUSLY
12.
BYLAWS
12.1.
Other than Development Application Bylaws
12.2.
Development Application Bylaws
13.
UNFINISHED BUSINESS
14.
15.
16.
ADJOURNMENT
On motion, the Special (Open) Council Meeting held on May 28, 2015, adjourned at
Special (Open) Council Minutes
May 28, 2015
Page 8 of 98
4:37 p.m.
Ryan Windsor, Mayor
May 28, 2015
Page 9 of 98
Minutes of the SPECIAL COUNCIL Meeting
Friday, May 29, 2015, at 4:30 PM
Council Chambers
PRESENT:
Councillors Cormier, Jensen (via telephone), Paltiel and Thompson
ABSENT:
Councillors Graham and King
1.
CALL TO ORDER
2.
CLOSED MEETING
3.
APPROVAL OF AGENDA
3.1.
479.15
Agenda of the Special (Open) Council Meeting held on May 29, 2015
MOVED AND SECONDED
That the agenda of the Special (Open) Council Meeting held on May 29, 2015,
be approved.
CARRIED UNANIMOUSLY
4.
ADOPTION OF MINUTES
5.
6.
RISE AND REPORT
7.
PUBLIC QUESTIONS
8.
9.
10.
Page 10 of 98
10.1.
10.2.
10.3.
10.4.
11.
STAFF REPORTS
12.
BYLAWS
12.1.
12.1.1. Central Saanich Tax Rates Amendment Bylaw No. 1871, 2015
480.15
MOVED AND SECONDED
That Central Saanich Tax Rates Amendment Bylaw No. 1871, 2015, be
adopted.
CARRIED UNANIMOUSLY
12.2.
13.
UNFINISHED BUSINESS
14.
15.
16.
ADJOURNMENT
On motion, the Special (Open) Council meeting held on May 29, 2015 was adjourned
at 4:34 p.m.
Ryan Windsor, Mayor
May 29, 2015
Page 11 of 98
Minutes of the REGULAR COUNCIL Meeting
Monday, June 1, 2015, at 7:00 PM
Council Chambers
PRESENT:
1.
Mayor Ryan Windsor
Councillors Cormier, Graham, Jensen, King, Paltiel and Thompson
Liz Cornwell, Corporate Officer
Bruce Greig, Director of Planning & Building Services
David McAllister, Director of Engineering and Public Works
Ron French, Fire Chief
CALL TO ORDER
2.
CLOSED MEETING
2.1.
481.15
Motion to Close:
MOVED AND SECONDED
That Council convene a closed meeting pursuant to the following subsection of
Section 90(1) of the Community Charter:
(e) the acquisition, disposition or expropriation of land or improvements, if the
council considers that disclosure could reasonably be expected to harm the
interests of the municipality.
CARRIED UNANIMOUSLY
Recess and Reconvene
The Open Meeting recessed to Closed Meeting at 6:33 p.m. and reconvened
to Open Meeting at 7:02 p.m.
3.
APPROVAL OF AGENDA
3.1.
Agenda of the Regular Council Meeting held on June 1, 2015
The Chief Administrative Officer noted that there was one additional late
Page 12 of 98
correspondence item under section 9.4 of the agenda.
482.15
4.
MOVED AND SECONDED
That the agenda of the Regular Council meeting held on June 1, 2015, be
approved as amended.
CARRIED UNANIMOUSLY
ADOPTION OF MINUTES
4.1.
483.15
Minutes of the Special (Open) Council meeting held on May 19, 2015.
MOVED AND SECONDED
That the Minutes of the Special (Open) Council Meeting held on May 19, 2015,
be adopted as circulated.
CARRIED UNANIMOUSLY
5.
6.
RISE AND REPORT
7.
PUBLIC QUESTIONS
7.1.
484.15
Elizabeth Chambers, 901 Verdier Avenue, requested a cost breakdown on
the signal updates at the West Saanich Road and Wallace Drive intersection,
and suggested that information regarding specific costs should be provided to
the public on future projects.
MOVED AND SECONDED
That staff create a project cost template and provide a report to Council
regarding the itemized project costs on the West Saanich Road and Wallace
Drive intersection signal updates.
CARRIED UNANIMOUSLY
8.
9.
9.1.
Tour de Rock - May 27, 2015
Re: Family Fun Run - 2km July 18, 2015
Katie Charleton, 1241 Freshwater Crescent, gave a brief overview of the
proposed fundraiser event to support Sergeant Dhillon Sahota in the Cops for
Cancer Tour de Rock ride. Sergeant Sahota noted that they are also
organizing three potential events: golf tournament, beer & burger nights at the
Prairie Inn and the Brentwood Lodge, and responded to questions from
Council.
Regular Council Minutes
June 1, 2015
Page 13 of 98
485.15
MOVED AND SECONDED
That the District grant conditional approval for the Tour de Rock- Family Fun
Run event to be held July 18, 2015 subject to acceptable prior consultation
with other impacted municipalities and co-ordination with any other events to
take place during this same general time period, and further subject to the
concurrence of the Police, Fire, and Engineering and Public Works
Departments, and no costs be incurred by the District for this event.
CARRIED UNANIMOUSLY
486.15
MOVED AND SECONDED
That staff contact the Municipal Insurance Association to inquire whether the
District's policy covers the insurance for this event.
DEFEATED
Opposed: Mayor Windsor; Councillors Cormier, Jensen, King, Paltiel, and
Thompson
9.2.
487.15
S Sterling - May 20, 2015
Re: Pat Bay Hwy at Keating Cross Road Overpass
MOVED AND SECONDED
That the topic of public communication of the Keating Area analysis in the next
Community Focus newsletter be referred to the Communication SubCommittee.
CARRIED UNANIMOUSLY
9.3.
Marria Gauley - May 2, 2015
Re: Introduction to Fieldstone Community Farm Society
Maria Gauley, 85 Belmont Road, Colwood, representative of the Fieldstone
Community Farm Society stated that:
 the model for taking care of our agricultural land is changing. A new model
emerging involves municipalities taking on the role of owning arable land
for agricultural purposes as a community asset.
 There is so much need in community for low income, middle class to
healthy foods.
 The new model involves the Society partnering with a municipality and
various other groups to steward land. The Society would act as the
intermediary between the municipality and potential partners wanting to
access the land.
 She was present to answer questions and open a dialogue on the matter.
9.4.
Correspondence Pertaining to Concerns Regarding Brentwood Bay
Government Dock:
1. H McConnell, May 25, 2015
2. J Wake, May 31, 2015
June 1, 2015
Page 14 of 98
488.15
MOVED AND SECONDED
Staff provide a report for COTW to include several elements:
1. background on divesture of how dock came to Central Saanich and what its
intendend use was
2. summary of enforcement provisions available to us through the municipality
and the provincial and federal government, specifically looking at uses of dock
3.summary of derelect vessel provisions and sewage discharge
4 status of the request the District of Central Saanich made to the environment
Ministry looking for information or a way to explore potential moorage in
Brentwood Bay, and
5. discussions at the community to community forum looking at the potential of
a harbor authority as a way to look at enforcement of these issues.
DEFEATED
Opposed: Mayor Windsor, Councillors Graham, Jensen, King, Paltiel and
Thompson
489.15
MOVED AND SECONDED
Main Motion:
That the correspondence from H. McConnell dated May 25, 2015 and J. Wake
dated May 31, 2015 concerning the Brentwood Bay government dock be
referred to bylaw enforcement and a follow up report be provided to the
Committee of the Whole.
490.15
MOVED AND SECONDED
Amendment Motion:
That the main motion be amended by adding the words "and further, that the
matter of potential bylaw enforcement at the Brentwood Bay government dock
by police services be referred to a joint Police Board/Council meeting for
discussion."
CARRIED UNANIMOUSLY
491.15
MOVED AND SECONDED
Question on the Main Motion as Amended:
That the correspondence from H. McConnell dated May 25, 2015 and J. Wake
dated May 31, 2015 concerning the Brentwood Bay government dock be
referred to bylaw enforcement and a follow up report be provided to the
Committee of the Whole; and further that the matter of potential bylaw
enforcement at the Brentwood Bay government dock by police services be
referred to a joint Police Board/Council meeting for discussion.
CARRIED UNANIMOUSLY
10.
10.1.
10.1.1. Minutes of the Committee of the Whole meeting held on May 25, 2015,
attached.
June 1, 2015
Page 15 of 98
492.15
MOVED AND SECONDED
That the Minutes of the Committee of the Whole be adopted as circulated.
CARRIED UNANIMOUSLY
10.1.2. Parks and Recreation
Due to potential conflicts of interest on the following item, Councillors
King and Paltiel excused themselves from the Council Chamber at 7:46
p.m. They advised that they are Central Saanich Lions Club members.
1. Centennial Park Skatepark Proposal (Central Saanich Lions Club)
493.15
MOVED AND SECONDED
That Council:
1. Endorse in principle the use of a portion of Centennial Park for
development of a community skatepark;
2. Establish a Select Skatepark Committee with representation from Central
Saanich Council, Central Saanich Lions' Club, Planning and Parks
Maintenance departments and the local skateboarding community;
3. Appoint a member of Council to the Select Skatepark Committee;
4. Authorize staff to submit a grant application to Western Economic
Diversification Canada - Canada 150 Community Infrastructure Program
requesting financial assistance in the amount of $150,000 for development
of a skatepark within Centennial Park; and,
5. Request the Select Skatepark Committee to develop an initial design
programme and project timeline, including public consultation opportunities,
for consideration at a future Parks and Recreation Committee meeting.
CARRIED UNANIMOUSLY
494.15
MOVED AND SECONDED
That Councillor Jensen be appointed to the Select Skatepark Committee.
CARRIED UNANIMOUSLY
Councillors King and Paltiel returned to the meeting at 7:47 p.m.
10.1.3. Water and Waste Management
1. Review of Options for Proposed Pump-Out Service
495.15
MOVED AND SECONDED
That Council:
1. Refer the installation, operation and maintenance of the proposed pumpout station to the 2016 budget process for consideration; and,
2. Direct staff to prepare a letter to BC Ferries:
 indicating Council's appreciation that the Butchart Gardens (Butchart) is
offering to undertake this service to reduce negative impacts arising from
boater sewage in Saanich Inlet;
 advising that the development of a District pump-out station at the
June 1, 2015
Page 16 of 98
Brentwood Bay Dock has been referred for consideration during the 2016
budget process; and,
 indicating Council's appreciation of its commitment to allow BC Ferries'
temporary use of the District's pump-out facility until a permanent option
exists.
CARRIED
Opposed: Councillor Cormier
10.1.4. Administration and Finance
1. Council Electronic Devices Policy and Electronic Agenda
Procedures
496.15
MOVED AND SECONDED
That the second part of 5.1 of the "Council Electronic Devices" policy be
deleted and replaced with "devices not be jail broken (i.e. hacked)".
CARRIED UNANIMOUSLY
497.15
MOVED AND SECONDED
That 3.1 be amended to replace "storing illegal/copyrighted" with "unauthorized
copyrighted material".
CARRIED UNANIMOUSLY
498.15
MOVED AND SECONDED
That Council approve the Council Electronic Devices Policy with amendments.
CARRIED
Opposed: Councillor King
10.2.
10.3.
10.4.
Council Cormier, Graham, Paltiel and Thompson reported on various events
they had attended or were planning to attend.
Mayor Windsor reported that the Peninsula News Review had presented the
District with a Readers Choice award for Gowland/Todd Park as the third best
place to hike in the Saanich Peninsula.
11.
STAFF REPORTS
11.1.
Request for Residential Connection to Agricultural Water Main Extension
previously approved for 7979 Central Saanich Road
On invitation by the Chair, the applicant addressed Council and advised that:
 all municipal requirements regarding water have been met
June 1, 2015
Page 17 of 98



499.15
5,500 blueberry shrubs have been planted on 5 acres of land
well water has been used for watering the land to date
would like to plant more blueberries.
MOVED AND SECONDED
That Council, with regard to the request to allow a municipal water service
connection to the residence at 7979 Central Saanich Road:
1. authorize the discharge of the covenant registered on the property title that
restricts the use of municipal water to agricultural purposes only; and,
2. approve the request for a domestic water service connection to the
property.
3. authorize the issuance of a temporary water service connection until
September 30th, 2015 with fees charged at the bulk water rate and appropriate
security for infrastructure and anticipated consumption be provided.
CARRIED
Opposed: Councillor King
11.2.
Central Saanich Road Map To Resilience
The Fire Chief provided an overview of his report and responded to questions
from Council.
500.15
MOVED AND SECONDED
That Council endorse the following recommendations identified in the "10 Point
Checklist-Essentials of Making the City Resilient” authored by the Royal Roads
University, Disaster and Emergency Management Program:
1.
Essential 3: Update of the Community Risk and Hazard Assessment
which addresses hazards that could affect the residents and businesses of the
District of Central Saanich.
2.
Essential 7: Develop a comprehensive Disaster and Emergency
Management Community Communication Plan.
3.
Essential 9: Conduct a Full Scale Emergency training exercise
including community groups, non-governmental agencies, emergency social
services, reception centers and volunteer organizations.
CARRIED UNANIMOUSLY
The Mayor acknowledged receipt of a plaque from students at Royal Roads
University who authored the report.
12.
BYLAWS
June 1, 2015
Page 18 of 98
12.1.
12.2.
12.2.1. Rezoning 6638 Buena Vista Road; Introduction of Bylaw No. 1868
501.15
MOVED AND SECONDED
That Central Saanich Land Use Bylaw Amendment Bylaw No. 1868, 2015, be
CARRIED UNANIMOUSLY
502.15
MOVED AND SECONDED
read a second time.
CARRIED UNANIMOUSLY
503.15
MOVED AND SECONDED
That Central Saanich Land Use Bylaw Amendment Bylaw No. 1868, 2015, and
the requested Development Variance Permit to reduce the minimum lot
frontage from 21m to 15m, be referred to a Public Hearing.
CARRIED UNANIMOUSLY
12.2.2. Rezoning 7897 Wallace Drive; Introduction of Bylaw No. 1870
504.15
MOVED AND SECONDED
CARRIED UNANIMOUSLY
505.15
MOVED AND SECONDED
read a second time.
CARRIED UNANIMOUSLY
506.15
MOVED AND SECONDED
That Central Saanich Land Use Bylaw Amendment Bylaw No 1870, 2015, be
referred to a Public Hearing.
CARRIED UNANIMOUSLY
13.
UNFINISHED BUSINESS
14.
14.1.
Informational Advisories to Council – Instream or Proposed Land Use
Designation Amendment, Rezoning, Subdivision Applications:
1. 7247 West Saanich Road Re: Rezone and Subdivide in to Lot A - 31 Unit
June 1, 2015
Page 19 of 98
Apartment Buidling; Lot B - 12 Unit Townhouse Project.
2. 7410 Veyaness Road Re: Rezoning Application for 10 Lot Residential
Subdivision
On invitation by the Chair, Matt Peulen, agent for the applicant addressed
Council and commented that the applicant will be holding a neighbourhood
meeting at the cultural centre on June 10, and invited Council to attend the
meeting.
15.
15.1.
BC Emergency Health Services
Re: BC Emergency Health Services Metro Deployment Review
15.2.
Ministry of Agriculture - May 7, 2015
Re: Regulatory Amendments Affecting the Production of Medical Marijuana on
Agricultural Land Reserve
15.3.
Premier Christy Clark - May 27, 2015
Re: Ministerial Meeting Appointments at 2015 UBCM Convention
Staff were directed to place this item on future agendas for consideration by
Council.
16.
ADJOURNMENT
On motion, the Regular Council Meeting held on June 1, 2015 adjourned at 8:30 p.m.
Ryan Windsor, Mayor
June 1, 2015
Page 20 of 98
The Corporation of the District of
Central Saanich
REGULAR COUNCIL REPORT
For the Regular Council meeting on June 15, 2015
To:
Patrick Robins
Chief Administrative Officer
File:
From:
Bonnie McKenzie
Manager of Community
Services
Date:
June 09, 2015
Re:
Facility Long-term Asset Management Plan (F-LAMP)
Priority:
Strategic
Operational
RECOMMENDATIONS:
That:
1. The Facility Long-term Asset Management Plan dated June 9, 2015, prepared by
Levelton Consultants Ltd be referred to a future Committee of the Whole meeting for
further review and discussion;
2. The funding projections identified within the Facility Long-term Asset Management
Plan be incorporated into the preliminary 2016-2020 Financial Plan for Council’s
consideration; and
3. A copy of the F-LAMP report be provided to community groups who lease or operate
from district-owned facilities for their information.
BACKGROUND:
District-owned buildings are significant capital assets. Excluding public utility stations, there are
forty-six (46) buildings in the Central Saanich inventory, with a total cost of reproduction (2015
insurance value) of approximately $32 million. Many of these buildings support critical functions
of local government, public works/services, emergency and protective services operations,
including storage of records and specialized vehicles/equipment. Others support park,
recreation and community-based activities and programmes.
1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9
Phone: 250-652-4444 Fax: 250-652-0135
Page 21 of 98
To: Patrick Robins, Chief Administrative Officer
For: June 15, 2015 Regular Council
Re: Facility Long-term Asset Management Plan (F-LAMP)
June 09, 2015
To ensure long-term financial sustainability of the municipality, a corporate Tangible Capital
Assets (TCA) plan has been under development in recent years. A key component is a
comprehensive Facility Long-term Asset Management Plan (F-LAMP). In October, 2014, the
firm of Levelton Consultants Ltd was commissioned to undertake the F-LAMP review. A project
steering committee was formed with staff representation from all departments, in order to
ensure all interests were recognized and the results and recommendations were thoroughly
vetted.
Over the course of several months, detailed condition assessments were completed on each
building, including those leased to community groups (eg. Central Saanich Seniors Citizens’
Association, Lions Club, etc). The findings were incorporated into a maintenance and renewal
schedule for individual components within each building, groups of “like-buildings” (eg. heritage,
parks & recreation) and the full inventory to provide a forecast of planned expenditures for the
next twenty-years.
An Executive Summary has been attached for reference (Appendix A), with the building group
(4) and Master reports distributed separately.
DISCUSSION:
In the interest of long-term financial sustainability of the district, it is prudent to plan for future
maintenance and equipment replacement associated with municipal buildings. This will not only
protect this substantial community investment but also to ensure the services and programs
operating from these facilities are not negatively impacted.
The F-LAMP provides a road map for the next twenty years. The plan identifies recommended
funding allocations for maintenance and renewal on a year-by-year basis. These costs are
different than an operating budget in that they are not expended each year, year after year,
such as utilities or service contracts, rather, they are planned expenditures to maintain and
replace components of the building to optimize its service life. It should be noted that the FLAMP is limited to existing assets, those buildings and their components found at the time the
plan was prepared. Therefore, it does not include allowances for renovations or enhancements
to existing assets or construction of new facilities, all of which may be contemplated to meet
future needs of the organization, but would be planned separately.
All district-owned buildings were included in this review, including those buildings leased or
used by community groups for their activities and programs. The cooperation and assistance
received from group representatives during this review was much appreciated and has
contributed to a better understanding of the current condition and future needs of these
buildings. Most groups expressed an interest in receiving a copy of the final report for their
information and future planning. The extent to which, if any, future financial support is provided
to implement the recommended actions for buildings within the “External Users” category
remains solely at the discretion of Council and available funding resources. However, in this
regard, review and further discussion at a future Committee of the Whole meeting would be
beneficial to clarify and refine policies on the following matters:
 Agreements for community use of District buildings;
 Clarification of the terms of agreement (eg. responsibility for building maintenance,
component replacements and enhancements); and
 Potential for financial assistance.
Page 22 of 98
Re: Facility Long-term Asset Management Plan (F-LAMP)
June 09, 2015
At this time the following actions are recommended:



Refer the F-LAMP report to a future Committee of the Whole meeting for further review and
discussion as noted above;
That the identified funding projections identified in the F-LAMP report be incorporated into
the preliminary 2016-2020 Financial Plan for Council’s consideration;
A copy of the final F-LAMP report be provided to community groups who lease or operate
from district-owned facilities for their information.
Comments from Finance:
In the 2015-2019 Financial Plan, funding sources for an estimated annual cost of $300,000
were identified as follows:
Funding sources
Property taxation
Gas tax grant
Reserves
Cost estimate
2016 ($)
75,000
225,000
300,000
2017 ($)
75,000
200,000
25,000
300,000
2018 ($)
75,000
200,000
25,000
300,000
2019 ($)
75,000
200,000
225,000
300,000
Funding sources are reviewed during budget planning annually.
Mr. Andrew Russell and Mr. Chris Wright of Levelton Consultants Ltd will attend the Regular
Council Meeting at which this item is considered to provide an overview of the findings and
respond to any questions.
CONCLUSION:
Implementation of the F-LAMP will ensure planned, efficient application of public funding for
District-owned buildings over the long-term, to ensure:
 Maximized useful life of each facility
 Protection of assets
 Cost savings over the long term
 Enhanced public safety
 Reduced disruption of services and greater efficiencies.
ATTACHMENTS:
Appendix ‘A’ – Facility Long-term Asset
Management Plan – Master Report,
Executive Summary, June 9, 2015
Administrator’s Recommendation:
I concur with the recommendation
contained in this report.
____________________
Patrick Robins
Page 23 of 98
District of Central Saanich Facility Long-term Asset Management Plan (F-LAMP) Report No.0 – Master Report Submitted by: LEVELTON CONSULTANTS LTD. June 09, 2015 Levelton File # R514-1802-00 Page 24 of 98
LEVELTON CONSULTANTS LTD.
Victoria Office
760 Enterprise Crescent
Victoria, BC V8Z 6R4
T: 250.475.1000 F: 250.475.2211
victoria@levelton.com
www.levelton.com EXECUTIVE SUMMARY In September of 2014 the District of Central Saanich (“The District”) retained Levelton Consultants Ltd. (“Levelton”) to develop a facility long-term asset management (F-LAMP) plan for 41 District-owned buildings. This report presents a higher integrated view of four Sub-Reports, each with its own group of buildings. District-owned buildings support several critical functions of local government, public works/services, community development and emergency operations. They serve as storage for records, historic documents, and specialized vehicles/equipment. Furthermore, they provide recreation, community-based activities and programmes, and a regional cultural identity. Collectively they represent a substantial portion of District capital assets. For these reasons, the District has commissioned a facility long-term asset management plan (F-LAMP) spanning the next twenty years (2015-2035) to measure and monitor anticipated upcoming maintenance and renewal expenses. The Master Report is intended to highlight overall expenses and therefore funding needs, while the four Sub-Reports allow for categorical review of each building and its key components. The management of all the District’s facility assets over the next twenty years are summarized in Table i, where the costs are combined into five-year increments. Table i: Summary of Group Costs every 5 years Report Value 0‐5yrs
Present $834,095
1 – Municipal Buildings Future $887,094
Present $166,482
2 – Parks and Recreation Future $174,061
Present $156,495
3 – Heritage Future $165,070
Present $154,420
4 – External Users Future $163,275
Present $1,311,492
Total Future $1,389,499
6‐10yrs
$409,820
$484,220
$53,755
$63,897
$120,730
$142,568
$154,418
$179,774
$738,723
$870,459
11‐15yrs
$508,140
$664,697
$61,360
$80,652
$33,270
$42,620
$100,926
$132,544
$703,696
$920,514
16‐20yrs $537,760 $773,944 $147,870 $212,741 $111,900 $160,387 $74,604 $105,500 $872,134 $1,252,573 0‐20yrs
$2,289,815
$2,809,955
$429,467
$531,351
$422,395
$510,645
$484,368
$581,094
$3,626,045
$4,433,045
% Total
63% 12% 12% 13% 100% Levelton File # R514-1802-00 June 09, 2015 District of Central Saanich Long-term Asset Management Plan Page | i Report No.0 – Master Report Page 25 of 98
EGEüVE
-Oniginal Message- ---ludi KIubi Imailto: jkIubiL23lôemail.com]
Sent: Fniday, May 22, 2ø1-5 8:L9 PM
To: JilI hlalker
Subject: Development at 7Ø54 Brentwood Dnive
--
--
JUN 0 2
Fnom:
The
2015
C orp^orQtion
of the District
ot uÊntrâl Saanich
Dear Mayon hJindson and CounciI,
find ounselves in a position of having to wnite to you fon
infonmation and/or clarification of a potential development of a neanby
propenty. It has necently come to oun attentÍon that an application has
been put forward to extend the whanf attached to 7Ø54 Bnentwood Dnive. As
we have necently (and somewhat aggressively) been appnoached by the
nepresentatives of potential developens who indicated that they may wish
to punchase ours (and othen pnopenties) we ane concenned as to what this
Once again we
may mean.
Although possibly not under youn jourisdictíon we write to express oun
concern that this application the first step toward a pnoject that has
the potential to seniously impact the community, traffíc pattenns, oun
lifestyle and property values. As you are awane, thene already exist two
very large docks at 7Ø7Ø and 7Ø54 Bnentwood Drive. These convenge towards
each other leaving a veny nanrohJ space for access to the bay fon the three
propenties in between them. This proposed extension of the dock at can
only exacenbate the íssue and gneatly diminish oun ability to enjoy
Bnentwood Bay. As our pnopenties ane deemed 'waterfront' and ane taxed
accondingly we believe that these issues need to be overseen by the
municipality of Centnal Saanich.
hle have wnitten to The Ministny of Forests, Lands and Natunal Resounces to
expness oun concenns about the application to expand the dock at 7Ø54
Brentwood Dnive but believe this is a community issue that necessitates
the involvement and input of the municipality.
Sincenely,
Judi and Stephen Klubi
7068 Bnentwood Dnive
Page 26 of 98
Ruby Shea
From:
Sent:
To:
Subject:
Brenda McAu ley, P resident C PAA-AC M PA [matt@databased rectory. com]
Thursday, May 28, 20151:55 PM
Municipal Hall
Resolution in Support of Rural Post Offices
i
EGEüVE
May 28, 2015
MAY 2,g 20i5
Ryan Windsor
The Corporation of the District
of Central Saanich
Mayor of Central Saanich
1903 Mt Newton Cross Rd
Saanichton, BC
V8M 249
Dear Ryan,
The Canadian Postmasters and Assistants Association (CPAA) is the bargaining agent that
represents over 5,600 permanent and 2,900 temporary employees of the Canada Post Corporation
(CPC). These employees work in 3,290 rural public post offices in Canadian communities. At the
upcoming Federation of Canadian Municipalities in Edmonton, CPAA is respectfully asking for your
support to have the Marystown NL resolution debated on the convention floor.
Since 2006, Canada Post has closed 229 rural post offices and installed 73 new franchises. This
speaks to one of the points in the Five-point Action Plan introduced in December 2013, which is to
increase franchises.
Our public post offices have had their hours of service drastically reduced and citizens of rural
Canada are concerned by the potential loss of their federally run public post office. Our study "Rural
Post Offices and the communities that rely on them are being abandoned" which can be viewed here,
states that when a corporate post office is replaced with a franchise (privately owned), most often
when this franchise closes, the community is left with no postal outlet what so ever.
n March 27 ,2015, the Canada Post Corporation group of companies reported a massive profit from
operations of $299 million for 2014. The Canada Post segment reported profit from operations of
$204 million and a profit before tax of $194 million. This profit is around $555 million better than
CPC's projected loss. And yet, Canada Post continues to close post offices, move fonruard with the
elimination of door to door delivery, the reduction of positions and the abolition of decent paying jobs.
f
We ask that the Mayors support this resolution,objecting to the Canada Post Corporation's continued
attack on our public postal service and the elimination of good paying jobs in rural and urban Canada,
We further ask that the Government order Canada Post to invest the massive profits reported in
2014, to improve postal service in rural communities. Canada Post is courting big retailers like
Amazon and Walmart to get the online shopping business, yet they are destroying the very asset that
gives them their competitive advantage, and that is the unparalleled distribution network of rural post
offices in our country.
Thank you for your assistance,
1
Page 27 of 98
Brenda McAuley
National President, CPAA
BMc/cl
be
Unsu
"The information contained in this transmission may contain privileged and confidential information of
the District of Central Saanich. lt is intended for review only by the person(s) named above.
Dissemination, distribution or duplication of this communication is strictly prohibited by all recipients
unless expressly authorized othenruise. lf you are not the intended recipient, please contact the
sender by reply email and destroy all copies of the original message. Thank you. "
2
Page 28 of 98
Ruby Shea
From:
Sent:
To:
Subject:
Barry & Cathy \kelsey [c.b.kelsey@shaw.ca]
Thursday, June 04, 20157:12 AM
Municipal Hall
Fw: Eyesore for our Community
EGEüVE
JUN 0 4 20i5
Tho Corporation of the District
of Central Saanich
From: Barry & Cathy \kelsev
Sent: Wednesday, June 03, 2015 B:22
To: municipalhall@saanich.ca
Subject: Eyesore for our Community
AM
Mayor and Council:
EachtimeltraveltoandfromVictorialamdisturbedbythedisgracefulsightofthe
tall polesanddisarrayof
nets floating in the breeze on the property on the West side of the Highway L7 near the corner of lsland View
Road. I realize the property is for sale and the owners must be hoping to sell the property as a driving, range
its original intent however it does not look in great shape in its present state. This does not give visitors a good
impression of our community.
there anything the Municipality can do to rid the community of this eyesore? Maybe have the owner take
down the poles and remove the netting?
ls
I hope
this problem can be resolved
Sincerely,
Cathy Kelsey
"The information contained in this transmission may contain privileged and confidential information of the
District of Central Saanich. It is intended for review only by the person(s) named above. Dissemination,
distribution or duplication of this communication is strictlyprohibited by all recipients unless expressly
authorized otherwise. If you are not the intended recipient, please contact the sender by reply email and destroy
all copies of the original message. Thank you. "
1
Page 29 of 98
Ru
Shea
municipalhall@csaanich.ca
From:
Sent:
To:
Wed nesday , ì{lay 20 , 2015
Municipal Hall
Subject:
Municipal Hall (response #178)
7
EGEüVE
MAy 2 I 2015
:42 PltA
Tho
t3í t"iåH
i -utn"
no'
"', "'
Survey Information
Site: CentralSaanich
Page Title:
Municipal Hall
URL:
Submission
Time/Date:
512012015 7:40:51 PM
Survey Response
Subject
Smell along Pat BAy Hwy
First Name
Trish
Last Name
Kirkman
Home Address
103 10459 Resthaven Drive, Sidney Bc V8L 3H6
E-mail Address
spaciall @shaw.ca
Day Phone Number
(250) 414-7624
Not long ago there was an issue with a smellfrom
a farm processing food waste behind The Co-Op
on The Pat Bay Hwy, and I thought it had been
Message
shut down. But recently that same odor is back
again and it's aweful, I'm wondering if they are
back in business either legally or illegally? And if
anything can be done about it again? lt's aweful
and it's been going on for a few weeks now. I drive
through there 2x day and it's just disgusting. thanks
Trish
1
Page 30 of 98
Minutes of the COMMITTEE OF THE WHOLE Meeting
Monday, June 8, 2015, at 7:00 PM
Council Chambers
PRESENT:
Councillors Cormier, Jensen, King, and Paltiel
Bruce Greig, Director of Planning & Building Services
David McAllister, Director of Engineering and Public Works
Jessica Lam, Planner
ABSENT:
Councillors Graham and Thompson
1.
CALL TO ORDER
The Chair, Mayor Windsor, called the meeting to order at 6:03 p.m.
2.
CLOSED MEETING (if required)
2.1.
507.15
Motion to Close:
MOVED AND SECONDED
That Council convene a closed meeting pursuant to the following subsection of
Section 90(1) of the Community Charter:
 (e) the acquisition, disposition or expropriation of land or improvements, if
the council considers that disclosure could reasonably be expected to harm
the interests of the municipality; and,
 (j) information that is prohibited, or information that if it were presented in a
document would be prohibited from disclosure under section 21 of the
Freedom of Information and Protection of Privacy Act
CARRIED UNANIMOUSLY
2.2.
Recess and Reconvene
The Open Meeting recessed to Closed Meeting at 6:03 p.m. and reconvened
to Open Meeting at 7:12 p.m.
3.
APPROVAL OF AGENDA
Page 31 of 98
3.1.
June 8, 2015 Committee of the Whole Agenda
The Mayor advised that ALC Application for Subdivision; 6393 Pat Bay
Highway under section 5.3 of the agenda was removed from the agenda at the
applicant's request.
508.15
MOVED AND SECONDED
That the June 8, 2015 Committee of the Whole meeting agenda be approved
with the late items.
CARRIED UNANIMOUSLY
4.
PRESENTATIONS
5.
PLANNING & DEVELOPMENT
Councillor Jensen assumed the Chair.
5.1.
6283 Robin Way - Development Variance Permit Application for Subdivision
The Director of Planning and Building Services overviewed the staff report and
responded to questions from the Committee.
509.15
MOVED AND SECONDED
That the Committee of the Whole recommend that Council, with regard to the
proposed variance for lot frontage at 6283 Robin Way:
1. give notice of its intent to consider issuing Development Variance Permit
(DVP) no. 3090-20-6/15 that would reduce the minimum frontage from 21m
to 15m for one proposed new lot; and,
2. refer to the Advisory Planning Commission for review and recommendation
back to Council.
CARRIED UNANIMOUSLY
5.2.
Land Use Bylaw TUP designation and Temporary Use Permit; 1870 Keating
Cross Road (Furtado)
Denise Kors, 7068 Brentwood Drive of Kors Development Services, agent for
the applicants, gave visual presentation regarding the proposal and responded
to questions from Council.
Committee of the Whole Minutes
June 8, 2015
Page 32 of 98
510.15
MOVED AND SECONDED
That the Committee of the Whole recommend that with regard to the proposed
landscaping business uses on the southern, non-ALR portion of the property at
1870 Keating Cross Road Council
1. proceed with the preparation of a Land Use Bylaw amendment for a sitespecific designation of that portion of the property lying south of the
Agricultural Land Reserve boundary as a Temporary Use Permit Area for
the requested Landscape Contractor use; and,
2. indicate that municipal approvals would be subject to:
a. complying with all recommendations of the driveway access analysis by
Adept Transportation Solutions dated May 4, 2015;
b. the owner providing a statutory right-of-way to the District over the
internal farm access track to allow access for maintenance of the
drainage channel along the north end of the property;
c. the owner obtaining and complying with all conditions of other
necessary permits including driveway permit, building permits, soil
deposit permit and business licence; and,
d. submission of a deposit to ensure, should the Temporary Use Permit
be discontinued for any reason, that the physical improvements related
to the landscape contractor business be removed and the site restored
for Rural purposes.
CARRIED
Opposed: Councillor Cormier
5.3.
Development Variance Permit for proposed Subdivision; 2602 James Island
Road
On invitation by the Chair, the applicant, John Romashenko, 10720 Patricia
Bay Highway, on behalf of the estate of John Higgins, addressed Council and
On invitation by the Chair for members of the public to speak, Joan Wood,
7995 Arthur Drive, Saanichton stated that the proposal would split the existing
lot in half north to south which would create 2 narrow lots of 39 feet. This
proposal is not in keeping with the character of properties in the area, and
would create a precedent. The house straddles the entire lot as it is now.
511.15
MOVED AND SECONDED
requested Development Variance Permit (DVP) to reduce the minimum lot
frontage to permit the subdivision of the property at 2602 James Island Road
refer the application to the Advisory Planning Commission for review and
CARRIED UNANIMOUSLY
June 8, 2015
Page 33 of 98
5.4.
DP & DVP for Signage; 7816 East Saanich Road (Pioneer Square)
512.15
MOVED AND SECONDED
requested Development Permit and Development Variance Permit for
proposed new fascia tenant signage for the Pioneer Square Mall at 7816 East
Saanich Road:
1. give notice of its intent to consider issuing Development Variance Permit
(DVP) no. 3060-20-5/15; and, subject to public comment; and,
2. consider issuance of the DVP and Development Permit.
CARRIED UNANIMOUSLY
6.
COMMUNITY, PROTECTIVE SERVICES & FACILITIES
7.
PARKS & RECREATION
8.
PUBLIC WORKS & TRANSPORTATION
9.
WATER & WASTE MANAGEMENT
10.
ADMINISTRATION & FINANCE
11.
NEW BUSINESS
12.
ADJOURNMENT
On motion, the Committee of the Whole Meeting adjourned at 8:11 p.m.
Ryan Windsor, Mayor
June 8, 2015
Page 34 of 98
Central Saanich
To:
Patrick Robins
File: 3090-20-8/15
From:
Bruce Greig
Director of Planning and
Building Services
Date:
June 08, 2015
Re:
Development Variance Permit & DP Amendment; 7878 East Saanich Road
("the Generation")
Priority:
Strategic
Operational
RECOMMENDATIONS:
that Council, with regard to the plans now submitted for Building Permit for the
development of a mixed-use residential rental apartment building at 7878 East Saanich
Road:
1. endorse the minor changes to the floor plans and landscape plan, reflecting the
concentration of commercial uses in the corner unit nearest the intersection of Wallace
Drive and East Saanich Road, as being generally consistent with the plans submitted for
the earlier rezoning and Development Permit applications for this property; and,
2. give notice of its intent to consider issuing Development Variance Permit no. 3090-208/15 that would reduce the minimum width of on-site parking area access aisles from
7.5m to 6.7m.
BACKGROUND:
"The Generation" development at 7878 East Saanich Road received rezoning and Development
Permit approval in 2014. The owners have now submitted application for Building Permit; as
the construction details of the project have been worked out, a few items have been identifying
requiring Council approval. This report covers a Development Variance Permit that has been
requested to permit a narrower drive aisle in some locations of the parking beneath the building.
Phone: 250-652-4444 Fax: 250-652-0135
Page 35 of 98
June 08, 2015
Re: Development Variance Permit & DP Amendment; 7878 East Saanich Road ("the
Generation")
Also for Council endorsement are changes to the mix of units on the ground floor with
associated minor changes to the landscaping.
A separate report by the Director of Engineering will address an encroachment agreement for
portions of the structure and works within the municipal right-of-way, as well as issuance of a
Soil Removal Permit (with Traffic Management Plan) to enable excavation of the site in
preparation for building foundations.
DISCUSSION:
Ground Floor changes:
The plans submitted with the original application for rezoning and Development Permit showed
the entire ground floor tenant space devoted to commercial uses. The owners would like to
reduce the amount of space initially finished for commercial use, citing concern over the current
demand for commercial space in Saanichton (see Appendix 'C'). The zoning regulations for the
CD-8 zone require no minimum amount of commercial space for a mixed-use development on
this site. Having residential or commercial uses fronting the public sidewalk can have a different
effect on the streetscape, however, which engages an element of the design guidelines
governing the Development Permit.
The owner is not proposing to remove the commercial uses entirely, but has submitted plans
showing the commercial space concentrated at the most visible corner of the building (see
Appendix 'D'). The balance of the ground floor area, previously shown as commercial, would be
constructed as four additional rental housing units. The on-site parking is adequate to
accommodate this shift of uses within the building. Staff consider this to be an acceptable minor
change to the plans submitted for the Development Permit, still meeting the intent of providing
an activated streetscape. Staff also support the inclusion of four additional rental housing units
in this location. Given that the original plans were presented to Council to show what would be
developed if the land were rezoned, it is appropriate for Council to also review these changes.
The updated landscape plan provides a connection from the site to the park on the north side.
The configuration of the planters in front of the building has been adjusted slightly to provide
outdoor spaces more appropriately scaled to adjacent residential units; the terrace area
surrounding the commercial corner is unchanged. Other essential elements of the streetscape,
including the configuration of new sidewalk and boulevard street trees, remain as previously
presented.
Development Variance Permit:
The building design locates structural walls and piers in areas that would narrow the vehicular
drive aisle slightly below the 7.5m minimum required by the Land Use Bylaw. The Development
Variance Permit (DVP) application correctly notes that those areas where the drive aisle would
be reduced by 0.6m or 0.8m only serve parking spaces on one side (see Appendix 'B'); where
two rows of parking face across a drive aisle the 7.5m minimum is provided. Staff note that the
variance would not reduce the number or size of parking spaces provided on site.
The Fire and Building Departments note no concerns with the requested parking aisle width
variances as this is not considered a fire fighting access route and therefore not regulated by
the BC Building Code.
Page 36 of 98
June 08, 2015
Re: Development Variance Permit & DP Amendment; 7878 East Saanich Road ("the
Generation")
Staff note that the plans indicate an overhead door near the entrance to the ground-level
parking; this is shown in error - previous discussion with the architect confirmed that this would
be removed to ensure the ground level parking is open and available for commercial and visitor
use.
CONCLUSION:
Staff support the proposed changes to the plans for "the Generation". Notice is required to
gather public input before Council considers whether to issue the requested variance. At this
point, Council could endorse the minor changes to the Development Permit and initiate the
process of the statutory notification for the DVP. Once the notification has been completed, the
DVP would be placed on a future Council agenda for public input and consideration for
issuance. The Building Permit, currently under review, could not be issued prior to the DVP.
Staff are also awaiting confirmation of whether any adjustments to the plans may be necessary
to satisfy BC Hydro, who operate adjacent transmission and distribution infrastructure.
As noted above, a separate report on an encroachment agreement and Soil Removal Permit
related to this development is also being prepared for Council consideration. Authorization of
the Soil Removal Permit would allow the owners to break ground and proceed with the
excavation work while the other approvals proceed in parallel.
ATTACHMENTS:
Appendix 'A' - site context plan
Appendix 'B' - DVP application materials
Appendix 'C' - letter explaining proposed
changes to amount of commercial floor area
Appendix 'D' - revised main floor plan and
landscape plan
____________________
Patrick Robins
Page 37 of 98
SITE CONTEXT PLAN
7878 East Saanich Rd
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IVE
THE CORPORATION OF THE DISTRICT OF CENT
1903 Mt. Newton Cross Road, Saanichton, B.C. V8M 249
Phone (250) 544-4209 Fax (250) 652-4737 www.centratsaan¡
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Site Profile (Contaminated Sites Regulation).
Survey Certificate (BCLS) of all structures, watercourses, etc.
Site Plan to scale, showing all structures, setbacks, access,
adjacent bu¡ld¡ng separation, watercourses, site contours, water
supply, storm and sewage disposal, etc.
Landscape Plan, including landscape specifications, screening,
fences, lighting, etc.
Building Floor Plans and Elevations (identifying specific finishes).
Galculations for site area, coverage, bldg. area, floor space ratio,
bldg. height, grade, and parking stalls.
Signage Details (if applicable).
as my agent to apply for and obtain this permit. If issued, I understand a
notice regarding this permit will be placed on the property title.
The applicant hercby dedarcs that all ¡nformdion submitted is ûue
&
Date
Date
Any personal ¡nformat¡dt ptov¡ded ¡n this application is cdlected fu the purpse of administering the Local Govemment Act and the bylaws of this municipatity under paf 26 of the
Læal Government Act, and under the authority of those enactnents. Quesflons aöout the collection of the information may be d¡ræted to the Freedom of tnformat¡on Officer.
Fees
Minor is defined as any improvements costing 830,000 or less in value;
Major is defined as any improvements costing more than $30,000.
D Site Profile
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Page 39 of 98
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The Corporati.n of the Distr¡ct
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Planninq Depalment
PROPERTY
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Page 41 of 98
MAY 2 6
2015
The Corporatinn of the District
of Centrat Saanich
Planninq Deoartment
April 24/ 2015
Bruce Greig
,
Director of Planning and Building Services
,
The Corporation of the District of Central Saanich,
1903 Mount Newton Cross Rd.,
Saanichton , BC
V8M 2A9
Re: The Generations at 7878 East Saanlch Rd.
Bruce
I am writing to explain that my client has decided to replace some commercial space on Level One with
residential units . The reason for the change is that my client has been unable to lease this space. In the
re-zoning application we showed a total of405.4 sm [4364 sf] of commercial area on Level One They
have decided to retain 145.9 sm [1517 sf] of space as commercial at the east end ofthe building facing
.
East Saanich Rd .Thisis the prime commercial space with excellent visibility . As discussed l have
attached a revised landscape plan which is largely unchanged other than providing some greater
de?nition of privacy for the unit patios..
Regards
Eric Barker Architect AlBC/LEEDAP
IEREC BARKER
727 Pcmdorc: Avenue
ARCHHECT
llNC..»e"
Victoria
BC V8W IN‘? | ebo@ericbc1rkercJrchitectco
| 250685-4565
r:\current_drawings\0O000_2014 projects\201424 7878 wallace dr\correspondence\bruce greig letter
042415.docx
Page 42 of 98
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WALL
TYPE
The Corporation of the District of Central
Saanich
To:
Bruce Greig
Director of Planning and
Building Services
File: 3060-20-5/15
From:
Jessica Lam
Planner
Date:
June 08, 2015
Re:
Development Permit for Signage; 828 Verdier Avenue (Daleen Thomas
Law Office)
Priority:
Strategic
Operational
RECOMMENDATIONS:
That Council, with regard to signage to be installed at 828 Verdier Avenue, authorize
Development Permit no. 3060-20-5/15 to permit the signage as proposed.
BACKGROUND:
Daleen Thomas, has applied for a Development Permit for a fascia sign at 828 Verdier Avenue.
The applicant is a new tenant of the commercial space, and she is proposing a fascia sign that
complies with the Land Use Bylaw sign regulations. No master sign plan has been previously
approved for the property, therefore a Development Permit is required to authorize the proposed
sign location.
On April 7th, 2015, Council authorized issuance of a Development Variance Permit (DVP 309020-2/15) to Ms. Thomas to:
Vary Section 38 (10) of Central Saanich Land Use Bylaw 1309, 1999, to permit a law
office on the ground floor of the building at 828 Verdier Avenue despite the limitation of
office uses in the Neighbourhood Commercial (C-3) zone which specifies "Offices - limited
to the second floor of commercial use".
Phone: 250-652-4444 Fax: 250-652-0135
Page 45 of 98
To: Bruce Greig, Director of Planning and Building Services
June 08, 2015
Re: Development Permit for Signage; 828 Verdier Avenue (Daleen Thomas Law Office)
Proposal:
The proposed fascia sign would be located above the entrance to the law office facing Verdier
Avenue. The sign is comprised of white vinyl lettering on a black vinyl background that is flush
mounted on a plywood base (Appendix 'B'). No sign lighting is proposed. The sign measures
60cm (1.96ft) vertically and is 223.5cm (7.33ft) in length.
The applicant has a sandwich board sign that is complimentary to the proposed fascia sign. As
per Land Use Bylaw section 62(1)(k), a permit is not required for a sandwich board sign.
Site and Surrounding Area:
The subject building is located at 828 Verdier Avenue. The property is zoned Neighbourhood
Commercial (C-3) and is located at the western end of Verdier Avenue (Appendix 'A'). The site
is located within the Brentwood Bay Village and Moodyville Commercial/Mixed Use
Development Permit Area.
DISCUSSION:
Official Community Plan:
The proposed fascia signage should be considered in the context of the policies adopted in the
Brentwood Bay Village and Moodyville Commercial/Mixed Use Development Permit Area
Guidelines, including the following:
11.6.5.5.13 Encourage excellence in the design and construction of signs:







Creatively designed, constructed and lit signs can make a positive contribution to local
character.
Sign height should be in scale with neighbourhood buildings.
Free-standing pylon signs are discouraged. Signs should be located on the building façade.
Large areas of back-lit plastic signs or fabric canopy signs are discouraged.
Front-lit signs and neon signs are encouraged.
Signs should relate closely to village centre architecture through the use of complementary
materials and details.
Suggested sign types include individual letters, hanging signs perpendicular to the building
façade, or other creative solutions.
Land Use Bylaw:
LUB section 63(5)(a) allows the following sign types within the C-3 zone:
a) fascia signs and freestanding signs complying with section 63(1)(a)(i): "fascia signs
occupying up to the full length of the building face, facing upon the parking area or street
frontage only" ;
b) marquee signs;
c) sandwich signs; and,
d) awning signs.
Page 46 of 98
To: Bruce Greig, Director of Planning and Building Services
June 08, 2015
Re: Development Permit for Signage; 828 Verdier Avenue (Daleen Thomas Law Office)
Additionally, section 64(3) of the LUB states that, "fascia signs must not exceed 0.6m in vertical
dimension if the message is displayed horizontally".... The proposed fascia sign would conform
to the Land Use Bylaw regulations.
Planning Department Comments:
The proposed fascia sign is consistent with the Development Permit Area Guidelines. The sign
would be unobtrusive, yet clearly legible from the road with contrasting colours.
The Development Permit would authorize the sign as being consistent with the municipal
bylaws. Staff note that this is a strata property; the business tenant and owner of the strata unit
have submitted the Development Permit application.
CONCLUSION:
Staff suggest that Council authorize Development Permit no. 3060-20-5/15 to permit the
proposed fascia sign.
ATTACHMENTS:
Appendix A - Site Context Plan
Appendix B - Application Materials
Endorsed by:
____________________
Bruce Greig, mcip. bcsla
Director of Planning & Building
Service
____________________
Patrick Robins
Page 47 of 98
,Aq7pr:r\05
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SITE CONTEXT PLAN
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Page 48 of 98
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Folder/Permit No
SPOOO
1903 Mt. Newton Cross Road, Saanichton,
y'
Application for
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250-652-5400
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Phone (25O) 544-4217 Fax (250) 652-4737 www'centralsaanich ca
Company
City
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email
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-715-7169
information submitted in support of the application is
The undersigned makes apptication as specified herein, and declares that the
of the District of central saanich'
true and correct ¡n att ì[{p,ecii, compiying *¡tn lnã iit"*" and regulations of the corporation
obtain this permit'
hereby author¡ze and appoint the appticant above as my agent to apply for and
I, the owner of the
I understand a'notice reg'arding this permit will be placed on the propeny ilile'
Pemit ,'" ¡""r"¿
II
May 6, 2015
Rob Smith
Date
Print Name
Signature of
Dale en A. Thomas
5
Date
Print Name
of
Any personal ínformation províded ¡n th¡s arylicat¡on is collected for the
Local Govenment Act and under the authority of those enaclments
Sign dimensions and total areas
Sign Permit (less than 32
Sign colours and materials
Sign Permit (greater than 32
Lig
Site
details
and location information
$80
ft'z)
ft'z)
$1 o0
Date
Applicant Advised
_AND, if necessary
Development Permit (new sign)
Refened to Planning for DP
$300
Date
OR
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Freestanding sign
v
v
OîficeUæ
Pem¡t Íees
information
(if
DP with Variance request
$800 + sign
P. Eng. design for freestanding signs
acÒvz1
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Page 49 of 98
n
828 Verdier Avenue: Fascia Sign Details
223.5cm horizontal
60cm vertical
Law Office of
Daleen A.Thomas
Lawyer, Barrister and Solicitot Notary Public
Page 50 of 98
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Page 51 of 98
The Corporation of the District of Central
Saanich
To:
Mayor and Council
File: 1760
From:
Patrick Robins
Date:
May 26, 2015
Re:
Security Issuance - Fire Hall Debt
Priority:
Strategic
Operational
RECOMMENDATIONS:
That Council approve borrowing from the Municipal Finance Authority of British
Columbia, as part of their 2015 fall issue, $8,523,540 as authorized through Loan
Authorization Bylaw No.1729, 2011 "Central Saanich Firehall Loan Authorization Bylaw"
and that the Capital Regional District be requested to consent to our borrowing over a
twenty-five (25) year term and include the borrowing in their security issuing bylaw.
BACKGROUND:
Council adopted Central Saanich Firehall Loan Authorization Bylaw No. 1729, 2011 on June 20,
2011. The bylaw authorized the borrowing of up to $8,895,727 for the purpose of acquiring land
and constructing a new main firehall at 1512 Keating Cross Road.
The approved budget for the fire hall project was approximately $9,275,000. Project
expenditures included both soft and hard costs as follows: acquisition of land and its
remediation; professional fees (architecture, engineering, legal, insurance, LEED certification,
permits and fees); construction of the building; off-site works (including utilities and roadwork);
landscaping and site finishing; and building furnishings (including telecommunications,
equipment and furniture). The land (and remediation) was purchased at a cost of approximately
$1,275,000 with subsequent construction and related project costs totaling approximately
$8,000,000.
Phone: 250-652-4444 Fax: 250-652-0135
Page 52 of 98
To: Mayor and Council,
Re: Security Issuance - Fire Hall Debt
May 26, 2015
The land purchase has been financed through the use of accumulated surplus and the costs of
construction and related works were financed through a combination of short-term borrowing
(interest only) through the Municipal Finance Authority (MFA) in the amount of $5,500,000 and
general reserves/surplus. Following construction, the intent was to convert the amount of shortterm borrowing, cost of land acquisition and the construction financed through reserves/surplus.
Borrowing the full amount authorized by the loan authorization bylaw will not only convert the
short term borrowing of $5,500,000 but will also replenish the surplus and reserves used for the
project.
As part of the approved budget, council identified and provided a provision of approximately
$770,000 of the total costs for the fire hall project that would not be part of the long-term debt
but rather be financed through accumulated reserves and surplus. This amount included the
costs associated with environmental/remediation, site works (including site clearing and off-site
utilities), internal furnishings and miscellaneous costs (legal, insurance, etc.). Actual costs
associated with this part of the budget totaled only $605,719.
In addition to budget items identified above that would not be part of the long term borrowing,
the municipality received a grant associated with remediation to the lands and donations were
received to offset costs associated with the play equipment. The Federation of Canadian
Municipalities provided a grant of $98,517 and donations to the play equipment on site totaled
$49,223. These contributions further reduce the amount of long term debt conversion
necessary.
The final step required for converting the costs associated with the fire hall project to long-term
debt is the prescribed resolution council is considering as the recommendation to this report.
DISCUSSION:
Staff are recommending the conversion of long-term debt for all costs permissible under the
loan authorization bylaw for the following reasons:
1. Lending rates are at record low levels.
2. Replenishing the accumulated surplus and reserves from borrowing, provides available cash
in the reserves to maintain investment levels prior to the construction of the fire hall, and cash
available to support other land, buildings, etc., acquisitions/refurbishment/replacements 5-25
years out into the future.
3. Based upon the range of investment opportunities, the spread between investing and the
current MFA 2015 fall issue lending rate of 2.87% and investing at todays investment rate of
between 1.7% and 2.4% would be 1.17% and 0.47%. After locking into MFA borrowing debt,
should interest rates rise, there is potential to realize a lower cost to the District over the 10
years. See Schedule 'A' for further analysis.
4. At the District’s discretion, after 10 years, any amount repaid to MFA would reduce the debt
as well as the principal repayment and interest payment amounts.
Page 53 of 98
Re: Security Issuance - Fire Hall Debt
May 26, 2015
The 25 year debt, to which the interest rate is fixed for 10 years for the fall 2015 MFA issuance
is 2.87%. MFA typically then fixes the rate every 5 years thereafter for the following 15 years.
For budget purposes and to calculate costs over the 25 years of the debt, MFA recommend
using the indicative rate of 3.31%; we have used this to update the financial plan.
As a pooled investment, cash in excess of cash flow needs has historically exceeded the
current interest rate associated with the fire hall long term debt through the MFA. The current
gap however between the projected lending rate and investment rate ranges from 1.17% and
0.47%, or between $33,780 and $13,570 per year. The municipalities pooled investments
including surpluses, reserves, deferred revenues and other statutory reserves in the long term
have historically had a return of greater than 3% despite the past several years with low Bank of
Canada and financial institute posted rates.
Alternatively, Council may wish to convert only the amount that has been borrowed from the
MFA ($5.5 m) and consider that the remaining $3,083,660 has been contributed through surplus
and reserves. Internal funding is often used when surplus and reserves are sufficient to carry
such costs, without any adverse effects on other uses of the surplus/reserves. During the recent
budget deliberations council was informed of the flat-lined surplus/reserve balances and future
investments could be challenging without carrying appropriate balances.
Projections in the 2015-2019 financial plan had provision for annual principal and interest
payments on the full borrowing authorization (principal of $213,603 and interest of $325,000).
MFA have now provided rates for the fall 2015 debt issuance that is less than originally
projected ($204,606 principal and interest of $282,129) providing an overall financial plan saving
of $51,868 annually. Should Council choose to combine long-term debt issuance through the
MFA and internal borrowing, the adjusted amounts for principle and interest payments would
remain the same.
CONCLUSION:
The loan authorization bylaw authorized up to $8,895,727 to cover the costs for the fire hall
project. However, with some cost savings and additional revenue sources, it is only necessary
to convert $8,523,540 into long term debt. The difference between authorized and actual
borrowing needs equates to approximately $52,000 in annual debt servicing costs.
The debt issuance from the MFA comprises of the principal debt amount less an administrative
fee of approximately $51,000 (non-refundable) and an interest-bearing deposit of $85,235
(repayable at expiry of debt).
ATTACHMENTS:
Schedule 'A'
Page 54 of 98
A)
Net proceeds of debt that we can expect to receive based on the amount stated in your memo to borrow $8,523,540
LONG TERM DEBT ‐ MFA FALL ISSUE
Borrowing Amount
1% Debt Reserve Fund ‐ Cash withheld
0.60% MFA administrative expense
subtotal
Repayment of short term debt
Net proceeds of debt
B)
8,523,540.00
(85,235.40)
(51,141.24)
8,387,163.36
(5,500,000.00)
2,887,163.36
Debt verses Investment Interest Rate Spread, for monies replenishing accumulated surplus
Borrow MFA BC $3.25 million *
Annual debt cost
Invest in MFA Intermediate Fund **
Annual investment earning
Invest with Raymond James (broker)
Invest with Integris Credit Union
Spread between borrowing and investing rates
Net Cost of money over next 3 years
Borrow
Invest ‐ Option 1
MFA
MFA
Long Term Debt 1 year historic yield
$ 2,887,163.36 Intermediate Fund
2.87%
$ 82,861.59
Invest ‐ Option 2
Invetsment broker
3 Year GIC
Raymond James
Invest ‐ Option 3
BC Credit Unions
3 Year GIC
Integris Credit Union
1.45%
41,864
1.70%
49,082
2.40%
69,292
1.42%
1.17%
0.47%
$ 40,997.72 $ 33,779.81 $ 13,569.67
Comment:
The District could invest the amount replenishing the accumulated surplus directly in a credit union's 3 year term deposit,
such that the cost of borrowing that portion Page 55 of 98
A neutral expense over 10 years would be achieved if investment yield approximates 2.87% over that time.
* MFA Debt 10 year borrowing rate
** MFA Intermediate Fund return is not guaranteed, rate reflects historic 1 year yield.
Central Saanich
To:
Mayor and Council
File:
From:
Patrick Robins
Date:
June 09, 2015
Re:
Tri Municipal Meetings Terms of Reference
Priority:
Strategic
Operational
RECOMMENDATIONS:
That Council adopt the proposed Terms of Reference for Tri-Council Liaison meetings.
BACKGROUND:
Central Saanich, North Saanich and Sidney have a long standing practice of having tri-council
meetings to discuss matters of mutual interest. Currently, however, there are no terms of
reference (TOR) guiding the preparation and running of Tri-Council meetings. This has resulted
in a number of challenges including:
1. Over loaded agendas.
2. Too many delegations and presentations resulting in other important business not receiving
sufficient time for consideration.
3. A lack of agenda review and coordination to ensure items belong on a Tri-Council meeting.
4. A lack of clarity or consistency in agenda preparation.
5. Difficulty in establishing meeting dates.
6. Improperly convened meetings. With a quorum of Council members attending each meeting,
there is a legal requirement to convene the meeting as a committee or council meeting.
DISCUSSION:
To address the above issues, the Chief Administrative Officers from Central Saanich, North
Saanich and Sidney undertook to cooperatively prepare a common TOR for each council to
Phone: 250-652-4444 Fax: 250-652-0135
Page 56 of 98
Re: Tri Municipal Meetings Terms of Reference
June 09, 2015
consider and adopt. The attached proposed TOR address meeting frequency, identifies the host
municipality’s obligations, outlines the agenda preparation process and proposes a process for
the conduct of each meeting.
Tri-Council meetings provide an important and valuable opportunity for the three peninsula
municipalities to identify and work on matters of mutual interest, and demonstrate the
cooperative spirit which has been the foundation of the relationship between Central Saanich,
North Saanich and Sidney for many years. The proposed TOR are intended to make these
meetings more effective and consistent and provide clarity for administrative staff on the
process.
CONCLUSION:
The three CAO’s have collaboratively prepared the proposed TOR for Tri-Council meetings and
recommend its approval
ATTACHMENTS:
Appendix 'A' Draft Terms of Reference
Page 57 of 98
Tri-Council Committee Meetings Terms of Reference
Frequency:
a. A maximum of three per year
Hosting:
a. Each municipality takes turns hosting and taking minutes.
b. Each municipality will put notice of the meeting on their website.
c. A schedule of meetings will be set at the beginning of each year.
Agenda Preparation:
a. CAO Role: Each CAO develop appropriate agenda items for their respective Councils to
consider and the final agenda approved by the three Mayors by consensus The CAOs
liaise to ensure agenda items are not redundant.
b. Mayor Role: Each Mayor reviews their potential agenda items and if necessary
adjudicates on whether items suggested by individual Councillors are forwarded to the
host municipality for the agenda.
c. Council Role: Councillors can suggest agenda items as individuals or Council as a body
can resolve to forward an agenda item to the Tri-Council committee
d. All agenda items are to be submitted two weeks in advance of the meeting.
e. In the interest of time, the maximum number of agenda items will be 3 per municipality
(ie. total of 9 per meeting) and the maximum number of delegations will be 1 per
municipality (ie. total of 3 per meeting). Late items are discouraged and only urgent
matters may be accepted by consent of each of the attending Councils.
Meeting Process:
a. Held as Committee meetings where motions are made and seconded and all
recommendations are directed to respective municipal Councils for consideration. Once
decisions have been made, each municipality will be responsible to notify the other 2
municipalities of Council’s decision.
b. A quorum will consist of at least four Councillors from each municipality. If one Council
does not have a quorum the meeting will be cancelled and rescheduled for a later date.
c. The Mayor of the host municipality shall chair the meeting.
d. Voting will be by majority, however votes shall be tabulated separately for each
Council.
e. A maximum of 10 minutes will be allocated for public participation for each agenda
item. The timing of the public participation will be at the discretion of the Chair, but will
occur prior to the Committee’s final decision on that particular agenda item.
f. Delegations and Presentations will be allotted up to 10 minutes if they are placed on the
agenda two weeks prior to the meeting.
g. Minutes will only contain resolutions.
Page 58 of 98
Central Saanich
To:
Patrick Robins
File:
From:
David McAllister
Director of Engineering and
Public Works
Date:
June 09, 2015
Re:
Award of Wallace Drive Cycling Improvements Phase 1
Priority:
Strategic
Operational
RECOMMENDATIONS:
1) That the contract for the Wallace Drive Cycling Improvement Phase One between
Prosser Road and Blossom Park to be awarded to Chew Excavating Ltd. for the price of
$244,496 excluding taxes.
2) That the Mayor and Corporate Officer be authorized to execute the contact attached as
Appendix A
3) That an additional $40,000 funded from the water utility reserve account, be allocated
to the project to maximize economies of scale in construction.
BACKGROUND:
District of Central Saanich Council has endorsed a strategic plan for 2015 which included the
widening of Wallace Drive between Prosser Road and Blossom Park to provide enhanced
cycling facilities. This project has received 100% funding from the Regional Gas Tax Fund in the
amount of $150,000.
Phone: 250-652-4444 Fax: 250-652-0135
Page 59 of 98
Re: Award of Wallace Drive Cycling Improvements Phase 1
June 09, 2015
Council had previously allocated $60,000 from water utility reserves in the 2015 budget for
replacement of the water main servicing the area. This replacement had been included in the
tender as construction at the same time would result in anticipated cost savings of
approximately 15 to 20% due to economies of scale.
The tender was released on May 7th, 2015 and a site meeting was held on May 21st, 2015. The
invitation to tender closed on May 28th, 2015.
The invitation to tender resulted in the submission of 5 bids from contractors. The lowest bid
received from the invitation to tender was from Chew Excavating Ltd. at $244,496 before taxes.
DISCUSSION:
The District of Central Saanich Purchasing Policy requires that all expenditures exceeding
200,000 in value be authorized by Council.
The cycling improvements can be funded from the existing funds allocated for this purpose in
the budget. All expenses will be recovered at 100% from the Regional Gas Tax Fund.
The waterworks budget is recommended to be adjusted due to the significant economies of
scale from construction of waterworks and roadworks at the same time. The adjustment will
allow for replacement of existing services instead of reuse to lessen the likelihood of future
impact to the streetscape and reduce future maintenance costs.
CONCLUSION:
The District has concluded a competitive bidding process for the identified works and
construction of the road and water components has been coordinated to maximize cost savings.
Award of the contract will enable construction work to commence in July and conclude early in
September ensuring completion in advance of the November deadline identified in the Strategic
Plan.
Respectfully Yours,
David McAllister P.Eng, MSc., MBA
Director of Engineering and Public Works
____________________
Patrick Robins
Page 60 of 98
Central Saanich
To:
Patrick Robins
File:
From:
David McAllister
Director of Engineering and
Public Works
Date:
June 09, 2015
Re:
7878 East Saanich Road- Encroachment Agreement and Soil Deposit
Permit
Priority:
Strategic
Operational
RECOMMENDATIONS:
1) That Council authorize the Mayor and Corporate Officer to execute the agreement
attached as Appendix C to permit the encroachment of roof eaves and landscaping on
the municipal right-of-way.
2) That Council issue the Soil Removal permit attached as Appendix B
BACKGROUND:
On April 20th, Council approved that the calculation of Floor Area Ratio not include underground
storeys in the CD8 zone allowing for the construction of the mixed commercial and residential
development to proceed.
Subsequent to the Council approval the applicant has applied for and completed the demolition
of the existing house. The applicant has submitted plans for a building permit and these are
currently being reviewed by staff.
The review of the plans associated with the building permit has identified areas where roof
eaves and landscape features will encroach upon the municipal right-of-way. The applicant has
requested that the District permit these encroachments via an agreement for this purpose
similar to other recent developments.
Phone: 250-652-4444 Fax: 250-652-0135
Page 61 of 98
June 09, 2015
Re: 7878 East Saanich Road- Encroachment Agreement and Soil Deposit Permit
Additionally, the applicants wish to proceed with excavation works and soil removal concurrently
with their building permit review in order to expedite the construction schedule. Council must
approve issuance of the soil removal permit as the volume exceeds 1,000 m3.
DISCUSSION:
Soil Removal:
The soil removal application conforms with the District's requirements as the applicant has
suggested vehicle routes that conform with the District's truck route bylaw and provided a traffic
management plan attached as Appendix A. It is recommended that the District require security
for impacts to the roads in addition to the standard soil removal and deposit fee along with
imposing other conditions as indicated in the draft permit attached as Appendix B.
Encroachment Agreement
The applicant's request for the District to consent to the proposed encroachments would be
anticipated based on execution of the agreement in Appendix C. This agreement utilizes the
District's standard template for these contracts. The visibility of the anticipated encroachment
may be further reduced based on the proximity of existing BC Hydro lines to the proposed
construction.
CONCLUSION:
The execution of the encroachment agreement and the issuance of the soil removal permit will
allow the applicant to proceed with necessary works prior to the issuance of the building permit
to expedite their construction timelines.
Respectfully Submitted,
David McAllister PEng., MSc., MBA
Director of Engineering and Public Works
ATTACHMENTS:
Appendix A- "Traffic Management Plan"
Appendix B-" Draft Soil Removal Permit for
7878 East Saanich Road"
Appendix C- "Draft of 7878 East Saanich
Road Encroachment Agreement"
____________________
Patrick Robins
Page 62 of 98
Project : Generations
Address : 7878 East Saanich Rd.
Traffic Management Plan
Traffic Management Plan
Project: Generations
Address: 7878 East Saanich Rd
Page 63 of 98
.
Introduction: This traffic management plan main objective is to provide for
Safety to the Public and Construction personnel in and around the project
location.
This Traffic Management Plan will be revised as required to ensure coherence with
the various construction phases.
Strategy: The traffic management strategy for the project is one of Minimizing
Interface where ever possible between the Public and Site traffic and reducing
congestion during peak periods of traffic flows.
Project description: The Generations project consists of 2 stories of underground
parking with 5 stories of wood frame structure above.
The foot print for the parking structure will be of close proximity to property lines
requiring extensive onsite excavation and removal of soils.
The wood frame building structure foot print is to be constructed well within
property lines and set back in from the parking structure.
Offsite improvements to public property will be undertaken adjacent to the site
including public sidewalks and enhancement of the intersection of Wallace drive
and East Saanich Rd.
Approximate time frame from start to completion of the project will be 18 months.
Page 64 of 98
Traffic Management Controls:
Avoiding hazards and controlling the risks arising from the use of the vehicles in
construction work is essential.
All construction activities, personnel and vehicle traffic will be coordinated by
the Hidden Creek Construction Ltd. project manager
Notification of Project to surrounding businesses and residents
Hidden Creek construction will hand deliver notice of construction to surrounding
businesses and residents outlining hours of work, anticipated time lines for
construction and contact information for the project manager to ensure timely
resolve of issues that may arise.
Hidden Creek will contact surrounding businesses to coordinate site activities and
minimize traffic congestion during peak delivery times to surrounding businesses.
(see appendix item C)
Planning and Managing vehicle traffic
1. Entering and exiting of the site by vehicular traffic shall be controlled by
set plan and observing local truck route bylaws.
2. Appropriate signage and or delineation shall be employed to warn
pedestrians and vehicular traffic of hazards associated with site activities
3. Vehicles entering or exiting the site shall ensure clear sight lines of
pedestrians and vehicular traffic
4. Entrance and exit routes to site shall be defined and distributed to all
contractors during the tender phase of the project
5. Site Deliveries times shall be defined to ensure minimal impact at peak
traffic periods in the area
6. Traffic/ Pedestrian control personnel shall be used to ensure safe exiting
and entering of site
7. Tandem axel dump trucks are to be used for soils removal with no
trailers (Pups) to minimize turning radius required for entering and
exiting
8. All site deliveries shall be coordinated to minimize stacking of delivery
vehicles and impact on surrounding streets
9. The elimination of reversing into or out of the site shall be undertaken
and traffic/ pedestrian control personnel will provide controls to ensure
safe entering and exiting of site
Page 65 of 98
10.
Public sidewalks and road ways will not be used for loading,
unloading or any works undertaken without required permits as defined
by Central Saanich Municipality
11.
Maintaining and observing all motor vehicle regulations is required
and adherence to reduced speed limits to ensure safe operation
Pedestrian Safety and Controls:
 To ensure pedestrian safety traffic control personnel will provide for safe
passage and direct pedestrians through the construction area.
 Temporary signage will be installed advising pedestrians and vehicular traffic
of the Construction Area as indicated on map below
Signs are to be 600mm x 450mm yellow reflective, with
black lettering, mounted on movable temporary bases.
Page 66 of 98
Routes of Approach and Exiting: (Public roads)
Approach routes to site Entrance/ Exit
1. All construction traffic vehicles shall approach the site entrance from Wallace
drive
2. All construction traffic vehicles shall exit the site from Wallace Drive heading
towards East Saanich rd. then turning onto Mount Newton Cross rd to the Pat
Bay Highway
Construction vehicle management
 Dump trucks being loaded/unloaded will be onsite
Page 67 of 98
 No more than one vehicle shall be stacked in the street and only to occur
on Wallace Drive
 Additional trucks waiting to be loaded/unloaded will be staged at 7969
Wallace Drive and upon radio communication will dispatch from this
location to site.
 Parking of construction personnel vehicles will be onsite within the
confines of the construction fencing
 Additional provisions for rental of five parking stalls for construction
personnel vehicles has been made in agreement with Spelts Gas Station
 Upon completion of the underground parking structure all construction
personnel vehicles will be parked onsite within the parking area and
within the confines of the construction fencing.
 Delivery/Loading and unloading of materials and required equipment
will be onsite and coordinated to minimize impact during peak traffic
periods.
Documentation and records
 Traffic control personnel used for Pedestrian / Vehicle traffic safety will
complete a Ministry of Transportation traffic control plan and is to be
completed daily and records maintained onsite and with the traffic control
company engaged. ( see appendix item A )
 Evaluation Check list to be completed on a Daily basis ensuring signage and
delineators are being maintained and are effective (see appendix item B )
 Project record photos to be taken of exits and all surroundings streets prior to
project commencement and monthly after construction begins
 Public streets to be kept clean and clear at the end of each work day
 Protection of public property and adjacent private property to be maintained
Page 68 of 98
Page 69 of 98
Page 70 of 98
Appendix B
Pedestrian / Traffic Control check list
Description
Date:
Yes No
Corrective
measures taken
Are all pedestrian barriers, delineators and
signage in place
Do pedestrians have a clear view of traffic
movements
Are pedestrian routes clearly marked and
separated from vehicle routes
Are pedestrian routes clear of obstructions and
wide enough to accommodate accessibility
Can pedestrians safely cross traffic routes with
clear site lines
Are all vehicle barriers, delineators and signage
in place
Are all vehicle traffic routes clear of debris and
obstructions
Are all vehicle sight lines clear and
unobstructed
At final point of exit from site can driver see
pedestrians on all sidewalk approaches
Is emergency vehicle access being maintained
at all times
Has traffic management plan been explained to
all vehicle operators
Notes:
Check list completed by ____________________________________________
Page 71 of 98
Appendix B
Mapping and changes made please markup below and sign
Signed: ____________________________________
Page 72 of 98
Page 73 of 98
1903 Mt. Newton Cross Road Saanichton BC V8M 2A9
Phone (250) 544-4210 Fax (250) 652-4737
SCHEDULE B
DISTRICT OF CENTRAL SAANICH
SOIL REMOVAL OR DEPOSIT PERMIT
DATE OF ISSUE: June 16th, 2015
EXPIRY DATE: June 16th, 2016
(maximum one year)
Land Identification Information
Legal description:
LOT 1 SECTION 5 RANGE 2E SOUTH SAANICH DISTRICT
PLAN 15610
Municipal address:
7878 East Saanich Road, Saanichton, BC V8M 1W9
Land Ownership
Registered owner:
Douglas Bickford, Joanne Bickford, Sandra Morneau
Address of owner Lease holder (if applicable)
_________________________________________
Address of lease holder (if applicable)
_______________________________________________
Soil Removal or Deposit Information
Type of Material
Amount authorized
1) to be removed
2) to be deposited
soil
Quantity
10,758 m3
Location
7878 East Saanich Road
Professional Engineer’s Reports
This Permit is subject to compliance with the following report(s), which form part of this
Permit:
1)
Permit Application
Roy Anderson
May 21st, 2015
2)
Volume Calculations
M. Pletch P Eng.
May 21st, 2015
Date which Statutory Declaration as per Schedule E is to be submitted by: N/A
Date Monthly Reports are due per this bylaw:
1. July 16th, 2015
2. August 16th, 2015
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Conditions
Provision of Letter of Commitment by supervising engineer prior to soil removal and
deposit activity commencing.
Certification of monthly volume reports by supervising engineer to be received no later
than one week after the completion of activity for the previous month.
Page 74 of 98
Soil Removal and Deposit Permit
7878 East Saanich Road
Certification that the soil removal and deposit activity has occurred consistently with the
approved design and appropriate environmental and engineering practice by the
supervising engineer.
Provision of $20,000 deposit to District of Central Saanich to secure against damage to
municipal infrastructure prior to issuance of permit.
Payment of volumetric removal fee of 0.50 $/m3 to be received prior to permit issuance
Owner must notify District prior to activity commencing and all trucks must obey the
routing specified in the District’s Truck Route Bylaw and Traffic Management Plan.
Owner is responsible for ensuring soil or debris is not left on the road during deposit or
removal.
All soil removal and deposit activity and transportation to occur between 7:00 am and
8:00 pm, Monday to Saturday.
Notification of any changes to the schedule of activity provided along with the permit
submission must be communicated to the District of Central Saanich prior to the
rescheduled activity occurring.
NOTE: The issuance of this permit does not relieve the permit holder from complying
with all applicable Federal and Provincial laws.
This Soil Removal or Deposit Permit No. is issued pursuant to the District of Central
Saanich "Soil Removal and Deposit Bylaw 2006, No. 1544" Amended by Bylaw No.
1719/2010 and 1776/2012).
_____________________________
David McAllister,
Director of Engineering & Public Works
_________________________
Date:
Page 75 of 98
Page 1
____________________________________________________________________________________
EASEMENT RE: ENCROACHMENT
This Agreement dated for reference the
15th
day of June , 2015
.
BETWEEN:
1903 Mount Newton Cross Road
Saanichton, BC
V8M 2A9
(hereinafter called the “Municipality”)
AND
Douglas Bickford 7868 Scohon Drive Saanichton, BC V8M-1L1
Joanne Bickford 7052 West Saanich Road Brentwood Bay, BC V8m-1G8
Sandra Morneau 312-2245 James White Blvd Sidney, BC V8M-1L4
Brian Bickford 7757 Wallace Drive Saanichton, BC V0S-1M0
(hereinafter called the “Owners”)
W H E R EAS:
A.
The Owners are the registered owners of land legally described as:
LOT 1 SECTION 5 RANGE 2E SOUTH SAANICH DISTRICT PLAN 15610
(the “Land”)
B.
The Owners will own the proposed building located on the Land labelled
shown on Schedule “A” (the “Building”;
C.
The District owns highways adjacent to the Land known as East Saanich Road and
Wallace Drive (the “Highway(s)”);
D.
Section 35(11) of the Community Charter authorized District Council to grant an
easement or permit an encroachment in respect of a highway;
E.
The Owners have requested the District grant an easement to permit the Owners to
encroach upon a part of the Highway for the purposes of constructing and maintaining
roof eaves and landscaping, and the District has agreed to grant the Owner an
Page 76 of 98
Page 2
____________________________________________________________________________________
easement for such purposes on the terms and conditions of this Agreement.
NOW THEREFORE this Agreement is evidence that in consideration of the mutual covenants
contained herein, the payment of $1.00 by the Owners to the District and other good and
valuable consideration (the receipt and sufficiency of which is acknowledged by each of the
parties), the District and Owners agree as follows:
Permission to Encroach
1.
The District hereby grants to the Owners the non-exclusive right, license, liberty,
easement, privilege and permission to encroach upon those portions of the Highway
which are shown outlined in heavy black on the reference plan of easement prepared by
Eric Barker, dated January 1st, 2015 (the “Easement Area”) a reduced copy of which is
attached as Schedule “B”, for the sole purpose of constructing and maintaining roof
eaves and landscaping as more particularly set out in the encroachment area shown
outlined in heavy black broken line on the detailed building plans attached to this
Agreement as Schedule “C” (the “Works”).
Encroachment Fee
2.
The Owners shall pay to the District:
(a) upon executing this Agreement (the “Commencement Date”) and each anniversary
of the Commencement Date for the first five years of this Agreement, an annual
encroachment fee in the amount $125.00 (“Base Fee”); and
(b) on the anniversary of the Commencement Date for the sixth year and on each
anniversary of that date an annual encroachment fee calculated as the Base Fee
plus the Base Fee multiplied by the percent change in the CPI since the year 2014 to
the year of the date of payment, where CPI means the All-Items Consumer Price
Index for Vancouver, BC published from time to time by Statistics Canada, or its
successor in function (where 2002=100).
Acknowledgement of Highway
3.
The Owners acknowledge and agree that the Easement Area is a highway and that the
District has limited power to authorize the private use of a highway. The Owners further
acknowledge and agree that any rights granted by the District to the Owners are not
exclusive and subject to the public’s right to pass and repass over the Highway and that
the District may require the Owners to, at their own expense, remove the Works from the
Easement Area, or relocate or reconstruct the Works, at any time in accordance with this
Agreement, without compensation to the Owners.
4.
Without limiting section 3, the Owners acknowledge and agree that this Agreement shall
not in any way restrict the right of the District to at any time:
Page 77 of 98
Page 3
____________________________________________________________________________________
(a) improve, maintain, widen, raise, lower or otherwise alter the Highway;
(b) inspect, install, improve, maintain or alter any structure, service or utility on, over or
under any portion of the Highway; or
(c) permit other encroachments or use of the Highway and the Easement area,
notwithstanding the effect of such activities on the Works and the Easement Area.
Owners’ Covenants
5.
The Owners covenant and agree:
(a) not to unduly disrupt or interfere with the use of the Highway by the District and all
those invited by the District to use the Highway, including the public generally;
(b) not to undertake any construction or placement of any other structure or
encroachment on the Easement Area other than the Works;
(c) not to permit the Works to encroach on the Highway other than on the Easement
Area;
(d) to use the Easement Area and maintain and repair the Works at their own expense
in a good and workmanlike manner in order to cause no unnecessary damage or
disturbance to the District and all those invited by the District to use the Highway, or
any improvement on or under the Highway;
(e) to promptly remove ice, snow or other hazards from the Works to ensure that the
Easement Area is safe for public passage to the satisfaction of the District; and
(f) exercise the utmost care not to damage the Highway or any improvement on the
Highway and, if the Owners should cause any such damage, restore such damage to
the Highway or improvements on or under the Highway to as close to their predamaged condition as is reasonably practical with reasonable dispatch.
Costs
6.
The Owners shall be responsible for all costs, payments, outlays and expenses with
respect to any and all engineering, survey, legal, construction, maintenance, repair,
removal, replacement, relocation, cleaning, or servicing associated with the Works and
this Agreement.
7.
The Owners shall be responsible for (and pay immediately upon receipt of an invoice) all
the District’s excess costs of constructing, reconstructing, repairing, maintaining,
inspecting, testing and removing any pavement, utility or other public works because of
the existence of the Works
Page 78 of 98
Page 4
____________________________________________________________________________________
Required Repairs
8.
The District may at any time inspect the Works and the Owners shall conduct any
repairs to maintenance to the Works as directed by the District. Despite the fact that the
District may require repairs to the Works, the District is not responsible for the condition
or safety of the Works and the District is not required to give any notices to repair.
Disruption of Public Travel
9.
The Owners shall give the District notice of its intention to undertake any work to the
Works which may disrupt public travel along the Highway and the Owners shall only
undertake such work at those times and dates and under those conditions authorized by
the District. In any event, the Owners shall use all reasonable efforts to minimize
disruption and inconvenience to the public and where necessary for public safety, the
Owners shall place and maintain warning signs, barricades, lights and flares as will give
clear warning and protection to the public.
Relocation
10.
If in the opinion of the District any part of the Easement Area is required for any highway
purposes such that relocation or reconstruction of the Works or a portion of the Works is
required, the District may give the Owners notice and the Owners shall within 30 days
after receipt of such notice from the District, relocate or reconstruct the Works and
restore that part of the Easement Area in accordance with plans and specifications first
approved by the District and to the satisfaction of the District.
Termination for No Cause
11.
The Owners acknowledge and agree that the District may at any time, in its sole
discretion, withdraw the rights it has granted herein to the Owners, for any or no cause
or reason whatsoever. In the event of such withdrawal, the Owners shall, within 90 days
of receipt of notice of withdrawal from the District, remove the Works and restore the
Easement Areas to the standard required by this Agreement.
Termination for Default
12.
In the event that the Owners breach any term, condition, covenant or provision of this
Agreement, the Owners shall remedy the breach within 15 days of receipt of a notice
from the District (or such longer time specified by the District) and if the breach is not
remedied to the satisfaction of the District within the time specified, all rights accruing to
the Owners under this Agreement shall terminate and the Owners shall remove the
Works and restore the Easement Area to the standard required by this Agreement.
Emergency
Page 79 of 98
Page 5
____________________________________________________________________________________
13.
The Owners grant to the District the right at any time, in the case of an emergency or
apprehended emergency, to remove the Works or any hazard to the public resulting
from the Works, without prior notice to the Owners, at the expense of the Owners.
Restoration
14.
Upon the expiry or other termination of this Agreement, the Owners shall immediately
remove the Works and restore the Easement Area, to a safe and clean state to the
satisfaction of the District.
Action by District
15.
If the Owners fail to do any matter required of them under this Agreement, the District is
entitled to take all such actions on the Owners’ behalf and at the Owners’ cost, including
removal of the Works and restoration of the Easement Area, but the District is in no
circumstance liable for its failure to do so or its manner of doing so.
Compensation
16.
Notwithstanding any provision of this Agreement, the Owners shall not be entitled to
compensation for injurious affection or disturbance resulting in any way from the removal
of the Works and, without limitation, the Owners shall not be entitled to business losses,
loss of profit, loss of market value, relocation costs or other consequential loss by reason
of the removal of the Works or by reason of revocation of the permission to encroach
granted under this Agreement.
Compliance with Laws
17.
The Owners shall carry on and conduct their activities on the Easement Area in
compliance with any and all statutes, enactments, bylaws, regulations and orders from
time to time in force and to obtain and maintain the required approvals, permits and
licenses thereunder and not to do or omit to do anything upon or from the Easement
Area in contravention thereof.
Expiry
18.
This Agreement shall expire if the Building on the Land is removed, or is more than 75%
destroyed or substantially damaged by any cause.
Discharge of Agreement
19.
Upon the expiry or other termination of this Agreement, the Owners shall execute and
file in the Land Title Office a discharge of this Agreement.
Release and Indemnity
20.
The Owners hereby release the District, its elected officials, officers, employees and
Page 80 of 98
Page 6
____________________________________________________________________________________
agents from all claims, demands, losses and costs which the Owners may at any time
incur due to or related to or arising from the existence or use of the Works or Easement
Area or the granting of this Agreement or any act or omission, whether or not negligent,
of the District pursuant to this Agreement.
21.
The Owners hereby indemnify and save harmless the District, is elected officials,
officers, employees and agents from all actions, proceedings, claims, demands, debts,
costs and other harm of whatever kind which may at any time be suffered or incurred by
the District, its elected officials, officers, employees and agents by reason of, arising
from or in any way relating to the existence or use of the Works or Easement Area, the
granting of this Agreement, or the acts, omissions, negligence of default (including
breach of bylaws) of the Owners, their employees, tenants invitees, guests, contractors,
licensees and others for whom they are responsible.
22.
No provision of this Agreement and no act or omission or finding of negligence as
against the District, in favour of any third party, shall relieve the Owners from liability to
the District.
23.
The obligation of the Owners to release and indemnify the District survives any expiry or
termination of this Agreement.
Insurance
24.
The Owners shall take out and maintain at all times throughout the term of this
Agreement a policy of comprehensive general liability insurance providing coverage for
all potential losses under this Agreement, in an amount of not less than Five Million
($5,000,000.00) Dollars per occurrence, which policy names the District as an additional
insured, a term of which policy must be that it cannot be cancelled or altered without
prior notice to the District, a copy of which policy (or certificate of insurance) must be
delivered to the District at the time of execution of this Agreement and at other times
required by the District.
Waiver
25.
Waiver of any default by any party will not be deemed to be a waiver of any subsequent
default by that party.
Powers Preserved
26.
Nothing contained or implied herein shall prejudice or affect the rights and powers of the
District in the exercise of its functions pursuant to the Local Government Act, (B.C.) or
the Community Charter (B.C.) or its rights and powers under all of its public and private
statutes, bylaws, orders and regulations.
Notice
27.
Any notice to be given pursuant to this Agreement must be in writing and delivered
Page 81 of 98
Page 7
____________________________________________________________________________________
personally or sent by prepaid express mail to the addresses set out above. If notice is
delivered personally, it will be considered received when delivered. If notice is mailed, it
will be considered received 5 days after mailing by deposit at a Canada Post mailing
point or office. A party may only change its address for delivery of notices under this
section by giving notice to the other party in accordance with this section.
Governing Law
28.
This Agreement will be governed by and construed in accordance with the laws in force
in the Province of British Columbia.
Invalidity
29.
If any section, subsection, sentence, clause or phrase in this Agreement is for any
reason held to be invalid by the decision of a court of competent jurisdiction, the invalid
portion will be severed and the decision that it is invalid will not affect the validity of the
remainder of this Agreement.
Further Assurances
30.
The parties shall do and cause to be done all things and execute and cause to be
executed all documents that may be necessary to give proper effect to the intention of
this Agreement.
Joint and Several
31.
If at any time more than one person (as defined in the Interpretation Act (British
Columbia) owns the Land, each of those persons will be jointly and severally liable for all
of the obligations of the Owners under this Agreement.
Enurement
32.
This Agreement will enure to the benefit of and be binding on the parties and their
respective corporate successors, successors in title, heirs, executors, administrators,
and personal representatives, notwithstanding any rule of law or equity to the contrary.
Page 82 of 98
Page 8
____________________________________________________________________________________
IN WITNESS WHEREOF the parties hereto have set their hands and seals of the day and year
first above written.
SIGNED, SEALED AND DELIVERED by
the Owners in the presence of:
Occupation
The Corporate Seal of THE
CORPORATION OF THE DISTRICT OF
CENTRAL SAANICH was hereto affixed
in the presence of:
Authorized Signatory
Authorized Signatory
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
Page 83 of 98
Page 84 of 98
Page 85 of 98
EGEIVE
MAY 2
BRITISH
Corunrere
7
2015
of Central Saanich
I|/.ay 27,2015
Dear Mayors and Regional District Chairs:
As we prepare for the upcoming 2015 UBCM Convention in Vancouver this September,I
wanted to let you know that my caucus colleagues and I are once again looking forward to
listening to the discussions around the issues and initiatives that affect British Columbia's
communities and the people who live there. Our work depends on your input and your
insight, and my colleagues and I will be there to listen and to leam about your priorities.
The theme this year, Excellence in Action, is a wonderful way to recognize the successful
track we have worked on together to build our province, to highlight our strengths and to
lead the way to securing a future for British Columbians today and for many years to come
If you would like to request a meeting with me or a Cabinet Minister on a specific issue
during this year's convention, the online registration form at https://UBCMreg.gov.bc.ca
code is MeetingRequest20l5 and it is case sensitive.
will go live on June 15th. The invitation
It'lIbe
great to see you at the UBCM Convention. If you have any questions, please contact
my UBCM Meeting Request Coordinator, Tim Wong, via his email address which is:
UBCM.Meetings@gov.bc.ca or by phone at 604-775-1600.
u'4q
Sincerely,
Christy Clark
Premier
Page 86 of 98
3 tZ
EGE[VË
JUN | 0
20t5
of Central SEanich
/1 f--
&-A*-/? _{ ^_-^--*-,__ /,
/-r)
7h
-.-7-o-,.,
*--;-/-* - ,ù>--( Q.*-..*.-rl)
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ø^-rn*oa_o..---r^
j-{-
2,,LL--.,i' ,\Ã-J
Ð-4 m4n
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ßc. vvn tL,/6
/O, Jo /sþr"-r-,.-
D
Thc Corporation of the Dislrict
Z
t fn"^h-., Ll
..¿,F,- J^C.
-Ê*-*r4
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-a-4
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-/-a
Page 87 of 98
NOTICE OF MOTION
Re: Race and Special Events Process & Fees
For the June 15, 2015 Regular Council Meeting
Submitted by Councillor Niall Paltiel
WHEREAS – the District of Central Saanich supports many different sport races
and initiatives; and,
WHEREAS – the current permit process may not accurately reflect the impact
and costs to the community during race events;
THEREFORE - be it resolved that the District’s application process, permit fees,
and required District resources for races and special events be reviewed at the
next Committee of the Whole Meeting.
Page 88 of 98
Ruby Shea
Sunday, June 14, 20159:12 AltA
Municipal Hall
Municipal Hall (respon se #217)
From:
Sent:
To:
Subject:
Jliri 15
ã$i5
Municipal Hall (response #2L7)
Survey Information
Page
Site
Central Saanich
Tte
Municipal Hall
U RL
Submission
Time/Date:
611412015 9:11:41 AM
Survey Response
S ubject
Bicycle Race
First Name
Bob
Last Name
Savage
Home Address
9383 Trailcreek Dr
E-mailAddress
rmisavaqe@qmail.com
Day Phone Number
Message
I'd like to comment on this weekend's lron Man
Bicycle race. lt seem ridiculous to me that we allow
any group to block access to San Pen Hospital
from the highway for over an hour. My wife sat in a
line-up on Mount Newton Cross Road for over an
hour,trying to get to the hospital for treatment for a
serious infection. She finally gave up and went
around another way. Why doesn't someone from
the bicycle support group wander down the line
and let people know that they will be held captive if
they stay there. There has to be somewhere else
that these people can do their bicycle rides that
doesn't block access to a hospital, I'm fed up with
the attitude that these bicyclists have that they own
1
Page 89 of 98
the roads, are allowed to ride in large groups
disrupting traffic and expect everyone to get out of
their way. Bob Savage
"The information contained in this transmission may contain privileged and confidential information of
the District of Central Saanich. lt is intended for review only by the person(s) named above.
Dissemination, distribution or duplication of this communication is strictly prohibited by all recipients
unless expressly authorized othenruise. lf you are not the intended recipient, please contact the
sender by reply email and destroy all copies of the original message. Thank you. "
2
Page 90 of 98
NOTICE OF MOTION
Re: Community-to-Community Forum
Submitted by Councillor Zeb King
WHEREAS the Community to Community Forum funding from the Union of BC
Municipalities has served to provide a focal point on formal meetings with Tsartlip
and Tsawout First Nations; and
WHEREAS Councillor Zeb King received correspondence from Tsawout asking
whether a new application for Community to Community Forum funding may be
sought; and
WHEREAS there is presently no clarity about when the next meeting will be,
what will it entail and who will be responsible for initiating the meeting; Therefore,
Be It Resolved, that the liaison to First Nations for the District of Central Saanich,
with the support of Central Saanich staff, initiate and organize the next formal
meetings with Tsartlip and Tsawout First Nations to be held by March 31, 2016.
Page 91 of 98
NOTICE OF MOTION
Re: Union of British Columbia Municipalities
Submitted by Councillor Carl Jensen
WHEREAS First Responders will include 9-1-1 Operators, Paramedics, Firefighters,
Peace Officers, Police Officers, Sheriffs and Corrections Officers;
many First
Responders have been affected by a mental health injury/disorder – thus replacing
“PTSD” with “Mental Health Injury”
AND WHEREAS there is a need to change the Workers Compensation Act under
Section 5.1 to add a PRESUM PTIVE CLAUSE, as it is possible that within a First
Responders’ duties, they will encounter horrific acts and develop a mental health injury;
it is imperative that a two month maximum deadlines be implemented when making a
decision, at any decision point of the claim regarding a Mental Health Injury claim based
on one psychologist and/or one psychiatrist report; upon receipt of a Mental Health
Injury claim, the Worker receives immediate, financial benefits and treatment, with the
understanding and agreement of the Worker, their Specialist and the WSBC, that if it is
PROVEN that the injury was not as a result of their duties of employment, there will be
a repayment plan for costs; when the Worker is “fit to return to work or retraining” there
will be a follow up plan to be agreed upon by WSBC, the specialist and Worker. Under
Policy 97.34, Conflict of Medical Opinion, the probable difference of opinion shall be
discussed with the physicians (refer to the treating physician or specialists) involved. If it
is concluded there is doubt on any issues, the Board must follow the mandate of s. 99 of
The Act and resolve that issue in a manner that favors the Worker;
THEREFORE BE IT RESOLVED that the UBCM request the Province of British
Columbia to add new Legislative Language in the Workers Compensation Act under
Section 5.1 of the Act, and to add a Presumptive Clause for Mental Health Injuries as
set forth in this Resolution, to ensure the wellbeing of all First Responders who have
sustained a Mental Health Injury as set forth in this Resolution.
Page 92 of 98
Calendar of Meetings
Sunday
Monday
5
July 2015
Tuesday
6
Regular Council
7:00 pm
Wednesday
7
Thursday
Friday
Saturday
1
Canada Day
(office closed)
2
Board of Variance
(tentative) 9:00 am
3
4
8
CRD Core Area Liquid Waste
Management Committee
9:30 am
9
CRD Solid Waste Advisory
Committee
1:00 pm
10
11
CRD Board
1:30 pm
Police Board
4:00 pm
16
17
18
23
Peninsula Recreation
Commission
7:00 pm
24
25
30
31
Peninsula Agricultural
Commission
7:30 pm
12
13
14
15
Regional Water Supply Commission
12:30 pm
Advisory Planning Commission
(tentative) 7:00 pm
19
20
21
22
CRD Environmental Services
Committee
9:30 am
CRD Planning, Transportation &
Protective Services Committee
1:30 pm
Healthy Watershed Committee
(tentative) 7:00 pm
26
27
Special (Open) Council
7:00 pm
28
GVPL Board
12:00 noon
29
CRD Governance Committee
(TBC) 9:30 am
CRD Committee of the Whole
1:30 pm
Page 93 of 98
Rubv Shea
From
Sent:
Cc:
Subject:
Ref:
M inister, STSB STSB: EX [STSB. Minister@gov. bc. ca]
Thursday, May 28, 2015 2:28 PM
Lewis, Kaaren JTST:EX; Hunter, Jaclynn JTST:EX; Kincross, Sean JTST:EX;
'gmacisaac@ubcm.ca'
2015 Open for Business Awards
EGEIVE
MAY 2 B 2Ûi5
109309
ol Central Saanich
Dear Mayor and Council:
As Chair of British Columbia's (BC) Small Business Roundtable (Roundtable), I am pleased to inform you that
the Roundtable is now accepting community submissions for the 2015 Open for Business Awards (Awards).
Launched in20l3, this award recognizes communities that are undertaking initiatives and partnerships to
reduce the cost and complexity of doing business in BC. As an incentive, the Province has awarded $10,000
each to sixteen communities which have best demonstrated they are operating within the spirit of the BC Small
Business Accord (Accord) : wwwjtst.gov.bc.calsbaccord/.
The Province is pleased to extend this invitation to First Nations communities to celebrate and recognize their
achievements to support economic development. Please note that the deadline for submitting an application is
Julv 17. 2015, with the finalists announced in August. The winners will be announced during the annual Union
of British Columbia Municipalities Convention in Vancouver in September.
I encourage your staff
and government offrcials to contact your local business improvement association,
chamber of commerce, economic development officers and small business community to invite their input in
your Award submission.
The Open for Business Awards Best Practices Guide
de 2015.pdÐ highlights local govemment initiatives that
are in the spirit of the Accord and helped distinguish
finalist communities as open for business. These best practices were identified by the Roundtable through the
evaluation of past award submissions and represent communities that have reduced regulatory overlap,
leveraged partnerships to improve govemment interactions with small businesses and maximized local
economic development for the small business community.
Information about the Roundtable, the Accord and the Award is available in the application provided,
as
well
at www. smallbusinessroundtable.ca.
The Roundtable Secretariat is available to support the preparation of your application and can be contacted by
telephone at250 952-0403 or by email to: roundtablesecretariat@gov.bc.ca.
We look forward to receiving your submission in June.
Sincerely,
Naomi Yamamoto
Minister
pc:
Ms. Kaaren Lewis
1
Page 94 of 98
as
Assistant Deputy Minister
Tourism and Small Business Division
Ms. Jackie Hunter
Executive Director
Small Business and Regulatory Reform Branches
Mr.
Sean Kincross
Manager, Small Business Branch
Secretariat, Small Business Roundtable
"The information contained in this transmission may contain privileged and confidential information of the
District of Central Saanich. It is intended for review only by the person(s) named above. Dissemination,
distribution or duplication of this communication is strictly prohibited by all recipients unless expressly
authorized otherwise. If you are not the intended recipient, please contact the sender by reply email and destroy
all copies of the original message. Thank you. "
2
Page 95 of 98
Rubv Shea
Thursday, June 04, 20155:24PM
Municipal Hall
From:
Sent:
To:
Subject:
JUN 0 5
Municipal Hall (response #2o4)
20t5
of Central Saanich
Survey Information
Site: Central Saanich
Page Title:
Municipal Hall
URL:
Submission
Time/Date:
614120'15 5:23:28 PM
Survey Response
Subject
40 K on Verdier--Thanks
First Name
Don
Last Name
Chambers
Home Address
901 Verdier Ave
E-mailAddress
elicham b@island net.com
Day Phone Number
250-652-1744
Message
just erected the new 40 km/h
-Main Roads has
signs of Verdier and it is a welcome relief. Already
the traffic is calmer. This is great news for all of us
', who walk the road and who also must endure the
noise of high speed traffic. I know that the district
has intervened with the province in the past and
failed, but perhaps this time your request was
honoured. lf so, THANK YOU for your efforts. Now
the whole village is at 40 k Sincerely Don and
Elizabeth Chambers
1
Page 96 of 98
Councillor Chris Graham (response #13)
Survey Information
Site: Central Saanich
Page Title: Councillor Chris Graham
http://www.centralsaanich.ca/hall/Departments/finance/Information_Te
URL: chnology/Website_Info/Site_Development/Email_Forms/Councillor_Ch
ris_Graham.htm
Submission Time/Date: 6/5/2015 2:07:30 PM
Survey Response
Subject
Taxes and Roads
First Name
Patrick
Last Name
Mooney
Home Address
7856 Scohon Dr.
E-mail Address
mooney_patrick49@hotmail.com
Day Phone Number
(250) 652-5292
Message
I just wanted write to each of you to express my deep
dissatisfaction with my property tax increase yet again this
year. Three percent last year and four percent this year. As
of July we will be paying six hundred dollars ($600) more
this year for the privilege of living in Central Saanich. And
while I have your attention, I’m not sure how many of you
or for that matter if any of you drive around Central
Saanich all that much, I can tell you the roads are
becoming abysmal. But I did notice the back parking lot at
the Municipal Hall got a two inch recap of asphalt.
REALLY!! Don’t hesitate to reply to this email or call me.
Pat Mooney 250-652-5292
Page 97 of 98
Ru
Shea
From:
Sent:
To:
Subject:
frank witthoeft ffvwitthoeft@gmail.coml
Monday, June 08, 2015 11:21 AM
Municipal Hall
2015 tax increase
JUN
0I
2015
The Corporation of the District
of Central Saanich
Dear Mayor and Councillors,
I read the 2015 "Budget Update" which explains the justification for the
4o/o
The justification blithely points to staff contractual wage and benefits as
accepting those increases in the first place.
if council
property tax increase.
could not have done about
While i appreciate that SIa.f may have tried to take a zero-based approach; that is akin to asking employees to
set their own budget. Anybody who would believe that would result in azero increase has fairy dust on the
brain. Council should have set, and stuck by a zero increase.
Municipalities are employing too many staff and paying them too much. As an example, you are awate, police
services take up the highest percentage of tax revenue and yet there is little crime in CS to justify it (some of
you may have seen in the news lately how police budgets of many municipalities across Canada are hi-jacking
the lion's share of revenues - looks like CS also). Staff is obviously glad to get wage increases so that they can
pay the higher taxes.
Another small observation today saw two (well paid and well benefited) staff picking up garbage. Another
example of the excessively expensive services (euphemistically called "responsible ... services" in the Update).
Has anybody looked into comparable total costs (wages and benefits) in the private sector to truly determine
how responsible the services are?
You are also aware that, in general, the citizens who pay for the wages and benefits of municipal staff do not
have those high wages or benefits (and job security). So there is a big equity issue here.
I think councilor King did not vote for the tax increase; for which I am grateful, but I wonder if he could
comment on how much provincial staff increases compare to municipal (CS) increases in the last few years.
There is a lot to be done in the responsible services objective - now is the time to prepare for next years zero
based budget.
Sincerely,
Frank Witthoeft
2361Tanner Ridge Pl.
652 9r7l
1
Page 98 of 98

Agenda

Transcription

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