How to Apply Quick Guide

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Table of Contents
Introduction
Page 4
Chapter 1 – Internet and Intranet Sites
• Internal Applicant
• External Applicant
Page 5
Chapter 2 – Logging in
• External & Internal Applicants
• Creating Login
• Forgot your Password?
Page 6
Chapter 3 – Searching for jobs
• Using keyword
• Reviewing job details
Page 14
Chapter 5 – Applicant Jobpage
• Job submission status
Page 23
Chapter 4 – Completing Application Information
• Apply from job details page
Page 15
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Introduction
Applicant Access to ATS
Taleo, our new applicant tracking system (ATS), went live on Friday, Jan. 15,
2016. This system is used to hold the information entered when you fill out your
application. For positions you’ve applied to, recruiters and hiring managers are
then able to retrieve your information through the system and review your
resume.
If you’ve applied with us previously, your application will be considered in the old
system. Unfortunately, application information, which includes your applicant
profile and resume didn’t move from the old system to the new system.
Please use this document to familiarize yourself with the application process in
Taleo.
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Chapter 1: Internet and Intranet Sites
Note: Be sure to disable your pop up blocker while navigating on the careers site.
Employees can search our current openings by viewing our intranet website:
http://mdanderson.referrals.selectminds.com/?sso_oif=true
To log in: Use your MD Anderson computer username and password. If you have
Single Sign-On (SSO), you will bypass the login screen. Your information from
PeopleSoft has been preloaded into a profile. Click on “Go to Profile” to verify and
update your information. You can search for positions by keyword at the top of the
Careers page.
External applicants can search our current openings by viewing our website:
http://mdanderson.referrals.selectminds.com/?sso_oif=true
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Chapter 2: Logging In
Please follow login instructions based on your user status below:
• External Applicants: External applicants can create a new user account or
login by clicking on “Go to Profile.”
• Employees: Internal applicants should search our current
openings by viewing job postings from the intranet site.
Employees will automatically be logged in once signed into the
network.
For remote access into the network, please contact 4-INFO.
• Contingent Workers at MD Anderson: Contingent workers should apply
following the external applicant instructions and use a personal e-mail
address such as Gmail, Yahoo, Hotmail, etc. when creating a profile.
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Fill in the required information as shown below then click “register.”
To upload a resume, click “Browse” and select the relevant file. The system uploads
the file and extracts some data included in the resume. Once the uploading process
is complete, you must verify the fields containing values automatically extracted
from the resume. You may have to manually correct or fill out some of them.
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Fill in the required fields to complete the Personal Information page. This
information will be used to build your general profile. As you navigate through
each screen, the tab will turn blue indicating the step you are currently completing.
It is important your contact information is accurate and current.
Fill in the required fields to complete the Education page.
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Fill in the required fields to complete the Employment History page. It is
encouraged to begin with your most recent or current employer. To add additional
work experience, click “add work experience.” A new section will appear.
Fill in the required fields to complete the Certifications page. Include any relevant
licenses and certifications.
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Fill in the required fields to complete the Preferences page. The preferences section
can be used to help identify positions of interest.
Please feel free to skip the File Attachments section.
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The Review and Submit section allows you to review all of the required information
you have entered on the previous forms and make edits at a glance. Upon
completion, click ‘submit’.
Forgot Your Password?
Employees: If you forget your network password, please contact 4-INFO (713794-4636).
External Applicant: When an external candidate needs to reset their password,
all they have to do is click on the “Forgot your password?” link beneath the login
area. Please follow the instructions below for resetting your password.
Click “Go to Profile.”
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From the login screen, click the “Forgot my Password” link.
Candidates will be prompted to enter their user name and email address and click
“OK”.
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Once this has been done the candidate will receive an email. The email will contain
instructions on how to continue resetting a password. All emails will be sent to the
primary email address associated with the account.
Should you still continue to experience issues with logging in and have attempted to
reset your password, please contact 713-745-6947. As a reminder, you’ll need to
create a new account after January 15th 2016.
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Chapter 3: Searching for Jobs
Once logged in, applicants can search using key words related to that position, or
by job location such as Bastrop or Houston. Once they have entered key words or
information, applicants should click “Search”.
Applicants can also search all of our posted positions by leaving all fields blank
before selecting “Search.”
External applicants may review job details by clicking on the job title which is a link.
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Chapter 4: Completing Application Information
If you have already created a general profile, some fields may contain previously
entered content.
To complete your application, you will need to follow the steps below. Please be
sure to review all fields for accuracy prior to submission.
Please review Personal Information page.
Please complete General Questions page.
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Please review Education page.
Please review the Employment History page. It is encouraged to begin with your
most recent or current employer. To add additional work experience, click “add
work experience.” A new section will appear.
Please review the Certifications page. Include any relevant licenses and
certifications.
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Please feel free to skip the File Attachments section.
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Please complete the Diversity page.
Please complete the Self Identification page.
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Please complete the E-Signature page.
If an assessment is required, you will be prompted to the assessment page. You
have seven days to complete the required assessment as part of the application
process. If you choose to complete the assessment now, a separate window will
appear to let you begin.
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Completing the assessment
Before a candidate can continue, they must agree to the Data Protection Notice.
Once the box has been checked, please click “continue.”
Enter first name and last name and then click “continue.”
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Please click on “Take Assessment” to access the required assessments.
If you choose to complete the assessment at a later time, you will receive an email
with information on how to login and complete the assessment. Be mindful, you
will have seven days from the date of application to complete the assessment.
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Once the assessment is complete, please be sure to return to your application to
review and submit.
This is the final step. Please review and submit your application.
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Chapter 5: Applicant Jobpage
While you are logged in, you can access “My Jobpage” to review current and
previous submissions.
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•
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View the status of application(s) or withdraw an application
Edit profile by clicking on “Access my Profile”
View any jobs placed in job cart
To check the status of an application, go to the “submission status
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