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Amerigroup Member Handbook For Medicaid, PeachCare for Kids
Member Handbook ® For Medicaid, PeachCare for Kids and Adoption Assistance Members GA-MHB-0026-14 10.14 Georgia Families 360°℠ Member Intake Line: 1-855-661-2021 1-800-600-4441 (TTY 1-800-855-2880) www.myamerigroup.com/ga www.myamerigroup.com This member handbook has important information about your Amerigroup Community Care benefits. Call Member Services toll free at 1-800-600-4441 for a verbal translation. Members in our Georgia Families 360°SM program, please call the Georgia Families 360°SM Member Intake Line at 1-855-661-2021. Dear Member: Welcome to Amerigroup! Thank you for choosing us to help you get quality health care benefits for your family. This member handbook tells you how Amerigroup works and how to keep your family healthy. It tells you how to get health care, too. You can always ask for the latest handbook by calling Member Services toll free at 1-800-600-4441 (TTY 1-800-855-2880). Members in the Georgia Families 360°SM program can call the Georgia Families 360°SM Member Intake Line at 1-855-661-2021 (TTY 1-800-855-2880). For our members in the Georgia Families 360°SM program, additional information can be found beginning on page 53 of this handbook. There is also information included about a free membership for your child participating Boys & Girls Clubs (excluding summer camp). This is a special Amerigroup benefit for members ages 6 to 18 who live near a Boys & Girls Club. The clubs provide many fun and educational activities for children. They are a great place to go after school. There is something for everyone! You will get your Amerigroup ID card and more facts from us in a few days. Your ID card will tell you when your Amerigroup membership starts. The name of your primary care provider (PCP) is on the card, too. Please check the PCP’s name on your ID card. If it is not right, please call us. You can call Member Services toll free at 1-800-600-4441. You can talk to a Member Services representative about your benefits. You can also talk to a nurse on our 24-hour Nurse HelpLine at 1-800-600-4441. For members in the Georgia Families 360°SM program, please call the Georgia Families 360°SM Member Intake Line at 1-855-661-2021 (TTY 1-800-855-2880). Our Nurse HelpLine is available 24 hours a day, 7 days a week. You can take advantage of these services: Choose or find a PCP in the Amerigroup network Change your PCP Request an ID card Update your address or phone number Request a member handbook or provider directory Sincerely, Fran Gary Plan President Amerigroup Georgia Ameritips HEALTH TIPS THAT MAKE HEALTH HAPPEN YOU NEED TO GO TO YOUR DOCTOR NOW! Know when it’s time for a well-care visit All Amerigroup members need to have regular well-care visits. Your primary care provider (PCP) can also see if you have any problems. Call your PCP and set up a visit before the end of your first 90 days as a member. Well-care for children, Georgia’s Health heck program Children need more well-care visits than adults. Well-care visits are part of Georgia’s Health Check program. Your baby should get Health Check visits at the times listed below: Birth 3-5 days old By 1 month old 2 months old 4 months old 6 months old 9 months old 12 months old 15 months old 18 months old 24 months old 30 months old After age 3 and until age 21, Medicaid members should go to their PCP every year for a checkup. After age 3 and until age 19, PeachCare for Kids® members should go to their PCP every year for a checkup. Be sure to make these appointments. Take your baby to his or her PCP when scheduled. If you become pregnant If you think you are pregnant, call your PCP or OB-GYN right away. This can help you have a healthy baby. When you have your baby, you must let Amerigroup know in 24 hours. You should also call your caseworker. This will help your baby get health care. If you have any questions, call Member Services at 1-800-600-4441. Alert! Keep the right care. Do not lose your health care benefits. Renew your eligibility for Medicaid or PeachCare for Kids® benefits on time! See the section on benefits for more information about how to renew your benefits. Amerigroup Community Care Georgia Medicaid and PeachCare for Kids® Member Handbook Addendum for Adoption Assistance included on page 52 303 Perimeter Center N., Suite 400 Atlanta, GA 30346 1-800-600-4441 • www.myamerigroup.com/GA Table of Contents WELCOME TO AMERIGROUP COMMUNITY CARE! ....................................................................... 1 Facts about your new health plan ........................................................................................................1 How to get help......................................................................................................................................1 Amerigroup Member Services department ....................................................................................1 The Amerigroup 24-hour Nurse HelpLine .......................................................................................2 Other important phone numbers ....................................................................................................2 Your Amerigroup member handbook .............................................................................................2 Your identification cards........................................................................................................................2 Your Amerigroup service region ...........................................................................................................3 YOUR DOCTORS .......................................................................................................................... 4 Choosing a primary care provider.........................................................................................................4 Second opinion.......................................................................................................................................5 If you had a different doctor before you joined Amerigroup .............................................................5 If your primary care provider’s office moves, closes or leaves the Amerigroup network................5 How to change your primary care provider .........................................................................................5 If your primary care provider asks for you to be changed to a new primary care provider ............6 If you want to go to a doctor who is not your primary care provider................................................6 Choosing an OB-GYN..............................................................................................................................6 Specialists ...............................................................................................................................................6 GOING TO THE DOCTOR .............................................................................................................. 7 Your first doctor’s appointment ...........................................................................................................7 How to make an appointment ..............................................................................................................7 Wait times for appointments ................................................................................................................8 What to bring when you go for your doctor visit ................................................................................8 How to cancel a doctor visit ..................................................................................................................8 HOW TO GET TO A DOCTOR APPOINTMENT OR TO THE HOSPITAL ............................................... 8 PeachCare for Kids® members only ......................................................................................................9 Disability access to Amerigroup network doctors and hospitals......................................................10 WHAT MEDICALLY NECESSARY MEANS...................................................................................... 10 AMERIGROUP HEALTH CARE BENEFITS ...................................................................................... 11 Amerigroup covered services..............................................................................................................11 Prior authorization ...............................................................................................................................11 Time frames for prior authorization requests ..............................................................................11 Coordination of services ......................................................................................................................12 EXTRA AMERIGROUP BENEFITS ................................................................................................. 12 COPAYMENTS ........................................................................................................................... 12 SERVICES THAT DO NOT NEED A REFERRAL................................................................................ 13 BENEFITS AND SERVICES NOT COVERED BY AMERIGROUP, MEDICAID OR PEACHCARE FOR KIDS 14 DIFFERENT TYPES OF HEALTH CARE ........................................................................................... 14 The difference between routine, urgent and emergency care ........................................................14 Routine care ....................................................................................................................................14 Urgent care......................................................................................................................................14 Emergency care...............................................................................................................................15 How to get health care when your primary care provider’s office is closed ...................................16 How to get health care when you are out of town ...........................................................................16 PREVENTIVE CARE FOR CHILDREN AND ADULTS......................................................................... 16 Preventive care for children, the Health Check program..................................................................16 Why preventive care is important for children.............................................................................16 When your child should get Health Check visits...........................................................................17 Eye screening...................................................................................................................................18 Hearing screening ...........................................................................................................................19 Dental care ...........................................................................................................................................19 Immunizations ......................................................................................................................................19 Preventive care for adults ...................................................................................................................22 Preventive visits schedule for adult members..............................................................................22 When you miss one of your preventive well-visits............................................................................22 SPECIAL KINDS OF HEALTH CARE ............................................................................................... 22 Eye care.................................................................................................................................................22 Dental care ...........................................................................................................................................23 Recommendations for preventive oral health care......................................................................23 Baby bottle tooth decay .................................................................................................................27 Behavioral health (mental health) and substance abuse services ...................................................28 Family planning services ......................................................................................................................28 Special care for pregnant members ...................................................................................................28 Medicines .............................................................................................................................................30 How to get care when you cannot leave your home ........................................................................31 SPECIAL AMERIGROUP SERVICES FOR HEALTHY LIVING.............................................................. 31 Health information...............................................................................................................................31 Health education classes .....................................................................................................................32 Community events ...............................................................................................................................32 Disease management ..........................................................................................................................32 Durable medical equipment...........................................................................................................33 Case management services .................................................................................................................33 Quality management ...........................................................................................................................34 Domestic violence ................................................................................................................................34 MINORS .................................................................................................................................... 34 GEORGIA ADVANCE DIRECTIVE FOR HEALTH CARE ACT.............................................................. 35 Making a living will (advance directive) .............................................................................................35 COMPLAINTS, GRIEVANCES AND ADMINISTRATIVE REVIEWS..................................................... 36 Complaints and grievances..................................................................................................................36 Medical administrative reviews ..........................................................................................................37 Expedited administrative reviews.......................................................................................................39 ADMINISTRATIVE LAW HEARING............................................................................................... 40 Medicaid eligible members .................................................................................................................40 PeachCare for Kids® eligible members ...............................................................................................41 CONTINUATION OF BENEFITS .................................................................................................... 41 Payment reviews ..................................................................................................................................42 OTHER INFORMATION............................................................................................................... 42 If you move...........................................................................................................................................42 If your family size changes...................................................................................................................42 Renew your Medicaid or your child’s Peachare for Kids® benefits on time..................................43 If you are no longer eligible for Medicaid/PeachCare for Kids®.......................................................43 How to disenroll from Amerigroup.....................................................................................................43 Reasons why you can be disenrolled from Amerigroup ...................................................................43 If you get a bill ......................................................................................................................................44 If you have other health insurance (Coordination of benefits) ........................................................44 Changes in your Amerigroup coverage ..............................................................................................44 How to tell Amerigroup about changes you think we should make ................................................44 How Amerigroup pays providers ........................................................................................................45 YOUR RIGHTS AND RESPONSIBILITIES AS AN AMERIGROUP MEMBER ........................................ 46 Your rights ............................................................................................................................................46 Your responsibilities.............................................................................................................................48 HOW TO REPORT MISUSE OF THE MEDICAID OR PEACHCARE FOR KIDS® PROGRAMS ................ 49 NOTICE OF PRIVACY PRACTICES................................................................................................. 49 WELOME TO !MERIGROUP OMMUNITY !RE! Facts about your new health plan Amerigroup is a Georgia care maintenance organization (CMO). We provide health care coverage to our members. The Georgia Department of Community Health contracted us to manage your Georgia Families program benefits. Your primary care provider (PCP) will work with you to help keep you healthy and care for your health problems. This member handbook will help you understand your Amerigroup health plan. We want to help you understand your member handbook. We have listed some of the terms we use in the handbook. Please review them carefully. You may call Member Services if you need help understanding the following terms: Business day: This term means any day from Monday through Friday during working hours; it does not include state holidays. Provider directory: This is a listing of health care service providers under contract with Amerigroup; you can use the directory as a reference to help find available providers for health care services. Individuals with Disabilities Education Act (IDEA): This is a U.S. federal law that ensures children with disabilities throughout the United States receive health care services; it governs how states and public agencies provide early intervention, special education and other related services to children with disabilities. How to get help Amerigroup Member Services department If you have any questions about your Amerigroup health plan, call Member Services at 1-800-600-4441. You can call us Monday through Friday, 7 a.m. to 7 p.m. Eastern time, except for state holidays. Member Services can help you with: • • • • • • • • Amerigroup benefit • Choosing a dentist • Getting care • Changing your PCP • This member handbook • Out-of-town care • Member ID cards • Urgent care Doctor appointments Finding a network pharmacy Transportation Healthy living Special needs Health education classes Choosing your PCP Please also call Member Services if you: Want to ask for a copy of the Amerigroup Notice of Privacy Practices, which will tell you: - How medical information about you may be used - How medical information may be disclosed - How you can get access to this information Move to a new home so that you can tell us your new address and phone number. You should also call your local county Department of Family and Children Services (DFCS) to let them know. Have a change in your family size. You should also call your local county DFCS to let them know. 1 GA-MHB-0026-14 GA MHB ENG 10.14 For members who do not speak English, we provide telephonic oral translations in many languages and dialects. We also provide telephonic oral translation services for doctor visits. Please call Member Services at 1-800-600-4441 at least 24 hours before your visit. For members who are deaf or hard of hearing, please call the AT&T Relay Service toll free at 1-800-855-2880 at least 24 hours before your doctor visit. These services are free of charge. The Amerigroup 24-hour Nurse HelpLine You can call our 24-hour Nurse HelpLine at 1-800-600-4441 if you need advice on: How soon you need care when you are sick What kind of health care you need What to do to take care of yourself until you see your doctor How you can get the care you need We want you to be happy with your services through the Amerigroup network of doctors and hospitals. Please call Member Services if you have any problems with your care. Other important phone numbers You can call Georgia Families at 1-888-GA-ENROLL (1-888-423-6765) for enrollment. Call COMPASS at 1-877-423-4746 (DFCS) caseworker. You can help answer any questions you have about Medicaid. Call Georgia’s PeachCare for Kids® program toll free at 1-877-GA-PEACH (1-877-427-3224). They can help answer any questions you have about the program. If you are a member who receives Medicaid and you need to report a change of address, call COMPASS at 1-877-423-4746. If you are a PeachCare for Kids® member and you need to report a change of address, call the PeachCare for Kids® program at 1-877-GA-PEACH (1-877-427-3224). You can call COMPASS at 1-877-423-4746. If you need routine eye care, please call Avesis Vision at 1-866-522-5923. If you need dental care, please call Scion Dental at 1-800-608-9563 (TTY 1-800-508-6975). Your Amerigroup member handbook This handbook will help you understand your Amerigroup health plan. If you have questions or need help understanding or reading it, call Member Services. Amerigroup also has the member handbook in: A large print version An audio taped version A Braille version The other side of this handbook is in Spanish. Your identification cards You should have a Medicaid ID card from the Department of Community Health (DCH). This card is also called the Medical Assistance Certification. Each PeachCare for Kids® member has a PeachCare for Kids® ID card. Amerigroup members get an Amerigroup ID card. If you do not have your ID card yet, you will get it soon. Please keep it with you at all times. Show it to any provider that you visit. You do not need to show your ID card for emergency care. Please call Member Services at 1-800-600-4441 if you did not receive your member ID card. You can get covered services through an Amerigroup network provider in the state of Georgia. Any requests to see a non-network provider must be approved prior to service. 2 GA-MHB-0026-14 GA MHB ENG 10.14 The card tells doctors and hospitals: You are a member of Amerigroup Who your Amerigroup primary care provider (PCP) is Amerigroup will pay for the medically needed benefits listed in the section Amerigroup Health Care Benefits Your Amerigroup ID card has the name and phone number of your PCP on it. The date you became an Amerigroup member is also shown. Your ID card has important phone numbers you need like: Our Member Services department Our Nurse HelpLine Eye care Dental care Carry your Amerigroup ID card and your Medicaid or PeachCare for Kids® card at all times. If your Amerigroup ID card is lost or stolen, call Member Services at 1-800-600-4441 right away. We will send you a new one. Your Amerigroup service region Amerigroup is in six service regions in Georgia. You must live in one of the Amerigroup service regions to be a member. The service regions and their counties are listed next. Service region Counties Atlanta You live in the Atlanta service region if you live in one of these counties: Barrow Cobb Fulton Paulding Bartow Coweta Gwinnett Pickens Butts DeKalb Haralson Rockdale Carroll Douglas Henry Spalding Cherokee Fayette Jasper Walton Clayton Forsyth Newton You live in the East service region if you live in one of these counties: Burke Greene Lincoln Taliaferro Columbia Hancock McDuffie Warren Emanuel Jefferson Putnam Washington Glascock Jenkins Richmond Wilkes You live in the North service region if you live in one of these counties: Banks Floyd Lumpkin Stephens Catoosa Franklin Madison Towns Chattooga Gilmer Morgan Union Clarke Gordon Murray Walker Dade Habersham Oconee White Dawson Hall Oglethorpe Whitfield Elbert Hart Polk Fannin Jackson Rabun East North Service region Counties 3 GA-MHB-0026-14 GA MHB ENG 10.14 Southeast You live in the Southeast service region if you live in one of these counties: Appling Candler Jeff Davis Screven Bacon Charlton Liberty Tattnall Brantley Chatham Long Toombs Bryan Effingham McIntosh Ware Bulloch Evans Montgomery Wayne Camden Glynn Pierce Central You live in the Central service region if you live in one of these counties: Southwest Baldwin Heard Monroe Troup Bibb Houston Muscogee Twiggs Bleckley Johnson Peach Upson Chattahoochee Jones Pike Wheeler Crawford Lamar Pulaski Wilcox Crisp Laurens Talbot Wilkinson Dodge Macon Taylor Dooly Marion Telfair Harris Meriwether Treutlen You live in the Southwest service region if you live in one of these counties: Atkinson Baker Ben Hill Berrien Brooks Calhoun Clay Clinch Coffee Colquitt Cook Decatur Dougherty Early Echols Grady Irwin Lanier Lee Lowndes Miller Mitchell Quitman Randolph Schley Seminole Stewart Sumter Terrell Thomas Tift Turner Webster Worth YOUR DOTORS Choosing a primary care provider All Amerigroup members must have a primary care provider (PCP). Your PCP must be in the Amerigroup network. Your PCP will give you a medical home, which means that he or she will: Get to know you and your health history Help you get good health care Give you all of the basic health services you need Send you to other doctors or hospitals when you need special care When you enrolled in Amerigroup, you should have chosen a PCP. If you did not, we chose one for you. We chose one who should be close by you. The PCP’s name and phone number are on your Amerigroup ID card. If we chose your PCP, you can choose a new one. Just look in the provider directory you got with your Amerigroup enrollment package. Or we can help you choose a new PCP. Call Member Services at 1-800-600-4441 for help. 4 GA-MHB-0026-14 GA MHB ENG 10.14 If you are seeing a doctor now, you can look in the provider directory. You can find out if that doctor is in our network. If so, you can tell us you want to keep that doctor as your PCP. Family members do not have to have the same PCP. PCPs can be any of the following as long as they are in the Amerigroup network: • General practitioners • Family practitioners • Internists • Pediatricians • Certified nurse practitioners specializing in family practice or pediatrics • Public health departments, Federally Qualified Health Centers and Rural Health Clinics Second opinion Amerigroup members have the right to ask for a second opinion for any health care service. You can get a second opinion from a network provider. You can also ask a non-network provider if there is not a provider you can go to in our network. Ask your PCP to ask for you to have a second opinion. This is at no cost to you. Once approved, your PCP will: • Let you know the date and time of the visit • Send copies of all related records to the doctor who will give the second opinion • Let you and Amerigroup know the outcome of the second opinion If you had a different doctor before you joined Amerigroup You may have been seeing a doctor who is not in our network when you joined Amerigroup. You may be able to keep seeing this doctor while you pick a network PCP. Call Member Services at 1-800-600-4441 to find out more. We will make a plan with you and your doctors, so we all know when you need to start seeing your new network PCP. If your primary care provider’s office moves, closes or leaves the Amerigroup network Your primary care provider’s (PCP’s) office may move, close or leave the Amerigroup network. If this happens, we will call or send you a letter to tell you. In some cases, you may be able to keep seeing this PCP for care while you pick a new PCP. Please call Member Services for more information. We will make a plan with you and your PCP, so we all know when you need to start seeing your new network PCP. We can also help you pick a new PCP. Call Member Services for help. Once you have picked a new PCP, we will send you a new ID card in 10 calendar days. How to change your primary care provider If you need to change your PCP, you may pick a new PCP from our network. You can change your PCP at any time. You can find the provider directory online at www.myamerigroup.com/GA. We can also help you pick a PCP. Call Member Services. If you call to change your PCP, the change will be made on the next business day. You will get a new ID card in the mail within 10 working days. 5 GA-MHB-0026-14 GA MHB ENG 10.14 If your primary care provider asks for you to be changed to a new primary care provider Your PCP may ask for you to be changed to a new PCP. Your PCP may do this if: You do not follow his or her medical advice over and over again Your PCP agrees that a change is best for you Your PCP does not have the right experience to treat you The assignment to your PCP was made in error (like an adult assigned to a child’s doctor) If you want to go to a doctor who is not your primary care provider If you want to go to a doctor who is not your PCP, please talk to your PCP first. In most cases, your PCP needs to refer you first. This is done when your PCP can’t give you the care you need. Please read the Specialists section to find out more about this handbook. If you go to a doctor that your PCP has not referred you to, the care you get may not be covered and may not be paid for by Amerigroup. Read the section Services That Do Not Need a Referral to find out more about his handbook. Choosing an OB-GYN Female members can see an Amerigroup network obstetrician and/or gynecologist (OB-GYN) for OB-GYN health needs. These services include: Well-woman visits Prenatal care Family planning Referrals to a special doctor within the network Care for any female medical condition You do not need a referral from your PCP to see your OB-GYN. If you do not want to go to an OB-GYN, your PCP may be able to treat you for your OB-GYN health needs. Ask your PCP if he or she can give you OB-GYN care. If not, you will need to see an OB-GYN. You can find the provider directory online at www.myamerigroup.com/GA. If you need help choosing an OB-GYN, call Member Services. When you have a baby, you must call Member Services within 24 hours. You must also call your DFCS caseworker, too. This will help us make sure that your new baby gets health services. Specialists Your PCP can take care of most of your health care needs, but you may need care from other kinds of doctors. Amerigroup offers services from many kinds of doctors that give other medically needed care. These doctors are specialists. They have training in a special area of medicine. Specialists include: Allergists (allergy doctors) Dermatologists (skin doctors) Cardiologists (heart doctors) Obstetricians-Gynecologists (for women while they are pregnant) 6 GA-MHB-0026-14 GA MHB ENG 10.14 Your PCP will refer you to a specialist in our network if your PCP can’t give you the care you need. Your PCP will give you a referral form so you can see the specialist. The form tells you and the specialist what kind of health care you need. Be sure to take the form with you when you go to the specialist. In a few cases, your PCP does not need to refer you. Read the section in this handbook Services That Do Not Need a Referral to find out more. Members with disabilities, special health care needs or chronic complex conditions have a right to direct access to a specialist. This specialist may serve as your PCP. Please call Member Services so this can be arranged. GOING TO THE DOTOR Your first doctor’s appointment You can call your doctor to set up your first visit. You should see your PCP for a well-care visit (a general checkup) within 90 days of enrolling in Amerigroup. By finding out more about your health now, your PCP can take better care of you if you get sick. Call Member Services at 1-800-600-4441 if you do not have a home telephone number or if you have just changed your telephone number. We can also help you set up your first appointment if you want our help. If you have been seeing the doctor who is now your network PCP, call the doctor to see if it is time for you to get a checkup. If it is, set up a visit to see the doctor as soon as you can. How to make an appointment It’s easy to set up a visit with your PCP. Just call the PCP’s office. The phone number is on your Amerigroup ID card. If you need help, call Member Services at 1-800-600-4441. We will help you set up a visit. When you call, let us know what you need (e.g., a checkup or a follow-up visit). Also, tell the PCP’s office if you do not feel well. This will let the PCP’s office know how soon you need to be seen. It may shorten the wait before you see your PCP. You should be told what the waiting time is when you get to your appointment. You can reschedule your appointment if you can’t wait. Your wait time at the provider’s office should not be more than the following: Type of appointment Wait time Scheduled appointment Unscheduled or walk-in appointment No more than 30 minutes No more than 45 minutes If you call after hours and leave a message, your PCP will call you back. Your wait time for a response should not be more than the following: Type of call Wait time Urgent call Other call No more than 20 minutes No more than one hour 7 GA-MHB-0026-14 GA MHB ENG 10.14 Wait times for appointments We want you to get care when you need it. When you make an appointment, your Amerigroup network provider should give you an appointment within the time frames listed below. Type of appointment Time frame Dental provider Urgent dental care PCP (routine visit) PCP (adult sick visit) PCP (pediatric sick visit) Specialists Pregnant women (initial visit) Nonemergency hospital stays Mental health providers Urgent care providers Emergency providers No more than 21 calendar days No more than 48 hours No more than 14 calendar days No more than 24 hours No more than 24 hours No more than 30 calendar days No more than 14 calendar days No more than 30 calendar days No more than 14 calendar days No more than 24 hours Immediately (24 hours a day, 7 days a week) and without prior authorization What to bring when you go for your doctor visit When you go to your doctor visit, bring your: Amerigroup ID card Current Medicaid or PeachCare for Kids® card Medicines you take now List of questions for your doctor If the visit is for your child, bring your child’s: Amerigroup ID card Medicaid or PeachCare for Kids® card Shot records Any medicines he or she takes now How to cancel a doctor visit If you set up a visit with your PCP and then can’t go, call the PCP’s office. Tell the office to cancel the visit. You can set up a new visit when you call. Try to call at least 24 hours before the visit. This will let someone else see the doctor at that time. If you want us to cancel the visit for you, call Member Services at 1-800-600-4441. If you do not call to cancel your doctor visits over and over again, your PCP may ask for you to be changed to a new doctor. HOW TO GET TO ! DOTOR !PPOINTMENT OR TO THE HOSPIT!L If you need transportation for nonemergency medical care, call Member Services at 1-800-600-4441. Be sure to call at least three days before the visit. Tell them the time of your visit and where to pick you up. The vendor for your region will call you back to give you a pickup time. Medicaid members Medicaid members can also call the Georgia NET (Non-Emergency Transportation) service directly. Call the phone number found next to the county where you live below. Be sure to call at least three days before a scheduled visit. You can call Monday through Friday, 7 a.m. to 6 p.m. The chart on the next page lists the region, phone number and counties by service depending on where you live. 8 GA-MHB-0026-14 GA MHB ENG 10.14 Region Broker/ Phone Number North Southeastrans Toll free 1-866-388-9844 Local 678-510-4555 Counties Served Banks, Barrow, Bartow, Catoosa, Chattooga, Cherokee, Clarke, Cobb, Dade, Dawson, Douglas, Elbert, Fannin, Floyd, Forsyth, Franklin, Gilmer, Gordon, Greene, Habersham, Hall, Haralson, Hart, Jackson, Lumpkin, Madison, Morgan, Murray, Newton, Oglethorpe, Oconee, Paulding, Pickens, Polk, Rabun, Rockdale, Stephens, Towns, Union, Walker, Walton, White, Whitfield Atlanta Southeastrans 404-209-4000 Fulton, DeKalb, Gwinnett Central Southeastrans Baldwin, Bibb, Bleckley, Butts, Carroll, Clayton, Coweta, Crawford, Dodge, Fayette, Hancock, Heard, Henry, Houston, Jasper, Johnson, Jones, Lamar, Laurens, Meriwether, Monroe, Montgomery, Peach, Pike, Pulaski, Putnam, Spalding, Telfair, Treutlen, Troup, Twiggs, Upson, Washington, Wheeler, Wilcox, Wilkinson Toll free 1-866-991-6701 Local 404-305-3535 East LogistiCare Toll free 1-888-224-7988 Southwest LogistiCare Toll free 1-888-224-7985 Appling, Bacon, Brantley, Bryan, Burke, Bulloch, Camden, Candler, Charlton, Chatham, Clinch, Coffee, Columbia, Effingham, Emanuel, Evans, Glascock, Glynn, Jeff Davis, Jefferson, Jenkins, Liberty, Lincoln, Long, McDuffie, McIntosh, Pierce, Richmond, Screven, Taliaferro, Tattnall, Toombs, Ware, Warren, Wayne, Wilkes Atkinson, Baker, Ben Hill, Berrien, Brooks, Calhoun, Chattahoochee, Clay, Colquitt, Cook, Crisp, Decatur, Dooly, Dougherty, Early, Echols, Grady, Harris, Irwin, Lanier, Lee, Lowndes, Macon, Marion, Miller, Mitchell, Muscogee, Quitman, Randolph, Schley, Seminole, Stewart, Sumter, Talbot, Taylor, Terrell, Thomas, Tift, Turner, Webster, Worth This Amerigroup transportation benefit is offered to Medicaid members and not PeachCare for Kids® members. If you have an emergency and need transportation, call 911 for an ambulance. PeachCare for Kids® members Amerigroup offers a different transportation benefits for PeachCare for Kids® members through NET (Non-Emergency Transportation). You can call LogistiCare at 1-866-913-4506 (TTY 1-866-288-3133). This benefit began on April 1, 2011. PeachCare for Kids® members only LogistiCare Customer Reservations: Service Center 1-866-913-4506 Routine reservations days and hours of operation Urgent reservations days and hours of operation Ride Assist: 1-866-913-4508 Open Monday - Friday from 8 a.m. to 5 p.m. Closed Saturday and Sunday losed on national holidays (New Year’s Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving and Christmas) Transportation assistance for urgent and same-day reservations are available 24 hours a day, 7 days a week, 365 days a year 9 GA-MHB-0026-14 GA MHB ENG 10.14 PeachCare for Kids® members only Ride assistance and hospital discharge days and hours of operation Transportation assistance for trip recovery and after-hour discharges are available 24 hours a day, 7 days a week, 365 days a year Disability access to Amerigroup network doctors and hospitals Amerigroup network doctors and hospitals should help members with disabilities get the care they need. Members who use wheelchairs, walkers or other aids may need help to get into an office. If you need a ramp or other help, make sure your doctor’s office knows this before you go there. This way, they will be all set for your visit. If you want help talking to your doctor about your special needs, call Member Services at 1-800-600-4441 (TTY 1-800-855-2880). WH!T MEDI!LLY NEESS!RY ME!NS Your primary care provider (PCP) will help you get the health services you need. Medically necessary health services mean health services other than behavioral health services, which are: a) Needed to prevent illness or medical conditions or give early screening, help and/or treatments for conditions that cause suffering or pain, cause physical deformity or limits in function, threaten to cause or worsen a handicap, cause illness or infirmity of a member, or put life in danger b) Given at the right places and at the right levels of care for the treatment of members’ health conditions c) Consistent with health care practice guidelines and standards that are endorsed by professional health care or government agencies d) Consistent with the diagnosis of the conditions e) No more intrusive or restrictive than needed to give a good balance of safety, effectiveness and efficiency f) Not mainly for the ease of the doctor or member Amerigroup decides if care is medically needed based on the right coverage and level of care and service. Amerigroup does not offer financial incentives or disincentives to doctors or others who decide if care is medically needed. Medically needed behavioral health services mean those behavioral health services which: a) Are reasonable and needed to diagnose or treat a mental health or chemical need disorder or to improve, maintain or prevent poor functioning from such a disorder b) Are in accordance with professionally accepted clinical guidelines and standards of practice in behavioral health care c) Are furnished in the most fitting and least-restrictive setting in which services can be safely given d) Are the right level or supply of service which can safely be given e) Cannot be omitted without harming the member’s mental and/or physical health or the quality of care given f) Are not mainly for the ease of the doctor or member Amerigroup does not offer extra payment to providers who decide if care is needed. As an Amerigroup member, you need to follow the treatment plan prescribed by your provider. This can help make sure you get well faster. If you don’t, it could take you longer to get well or your condition could worsen. If after a medical necessity review you ask for health services that are not helping you get better, those services could end. 10 GA-MHB-0026-14 GA MHB ENG 10.14 Amerigroup medical directors and network doctors look at new medical advances and medical studies to: Decide if these advances should be covered benefits Decide if the government has agreed the treatment is safe and effective Decide if the new advance results are as good as or better than covered benefit treatments in effect now !MERIGROUP HE!LTH !RE ENEFITS Amerigroup covered services The following list shows the health care services and benefits that you can get from Amerigroup. Your primary care provider (PCP) will give you the care you need or refer you to a doctor who can give you the care you need. For a few special Amerigroup benefits, members have to be a certain age or have a certain kind of health problem. Some health care services and benefits need prior authorization from Amerigroup. Amerigroup will only pay for services which we have approved. If you have a question or are not sure whether we offer a certain benefit, you can call Member Services for help. Prior authorization Some Amerigroup services and benefits need prior authorization or approval. This means that your doctor must ask Amerigroup to approve them. Emergency services, post-stabilization services and urgent care do not need approval. Amerigroup has a Utilization Review team which looks at approval requests. The team will: Decide if the service is needed Decide if it is covered by Amerigroup You or your doctor can ask for an administrative review if Amerigroup says it will not pay for the care. Amerigroup will let you and your doctor know within 14 calendar days after we get the request. The request can be for: Services that are not approved Services that have been changed in the amount, duration or scope that is less than requested Time frames for prior authorization requests Standard service authorizations: Amerigroup will decide on nonurgent care services within 14 calendar days after we get the request. We will tell your doctor of services that have been approved by telephone or by fax within 14 calendars days after we get the request. You or your provider can ask to extend the time frame up to 14 calendar days. All decisions and notifications will occur within 28 calendar days if the time frame is extended. Expedited service authorizations: Your doctor can ask for an expedited review if it is thought that a delay will cause grave harm to your health. Amerigroup will decide on expedited service requests within 24 hours (one business day) from when we get the request. We will let your doctor know of services that have been approved by telephone or by fax within 24 hours (one business day) after we get the request. You or your doctor can ask to extend the time frame up to five business days. All decisions and notifications will occur by the end of the five business days if the time frame is extended. 11 GA-MHB-0026-14 GA MHB ENG 10.14 Coordination of services Amerigroup will help you access the services offered by: • Independent Care waiver services • Mental Retardation (MR) waiver services • Community Care services • Individuals with Disabilities Education Act (IDEA) • hildren’s Intervention services services EXTR! !MERIGROUP ENEFITS Amerigroup offers you extra benefits called value-added services, including: A free SafeLink cell phone for eligible members with unlimited nationwide text messages, free outbound calls to member services, 250 free minutes every month plus 200 free bonus rollover minutes Free membership to participating Boys & Girls Clubs for members ages 6 to 18 (excluding summer camp) A free coupon booklet full of discounts to local and online restaurants and retailers Free flu shots at participating pharmacies Up to 15 round trips to doctor visits for eligible PeachCare for Kids® members Taking Care of Baby and Me, the Amerigroup program for all pregnant members with up to $60 in gift cards for completing the program (see the section Special care for pregnant members for details) Weight Watchers meetings for qualified members age 10 and older The eing Healthy rings Rewards program offers rewards like children’s birthday parties, gift cards, Wii™ gaming systems or iPod touch® media players to eligible members who complete preventive care services Added programs like disease management and health education that Amerigroup provides for the benefit of its members (see the section Special Amerigroup Services for Healthy Living) Adult dental benefits without any copays (see the section Dental care for details) Adult vision benefits for members 21 years of age and older, including one eye exam each year, eyeglasses once per year and medically necessary eyeglasses and contact lenses Certain approved over-the-counter (OTC) medicines available through Amerigroup network pharmacies are covered when prescribed by your doctor We give you these benefits to help keep you healthy and to thank you for being an Amerigroup member. OP!YMENTS A copayment (or copay) is the amount you need to pay for a covered service. Some members do not have to pay copays, including: Pregnant women Medicaid members younger than age 21 Hospice care members Nursing facility residents PeachCare for Kids® members age 6 and under Not all covered services have copays. There are no copays for family planning services or for emergency services (unless the medical condition was not an emergency). The chart below shows you which services have copays and how much you need to pay. 12 GA-MHB-0026-14 GA MHB ENG 10.14 Call Member Services if you are unable to pay a copay. A provider cannot deny you service because you cannot pay a copay. Present your ID card when you get office visit services or have a prescription filled. You do not have to show your ID card to get emergency care. Copayments for PeachCare for Kids® members (Effective May 1, 2012) These copays only apply to services provided to members ages 6 and older. Next is a chart with the copay amounts by service. You can refer to it for the latest copay amounts. TYPE OF SERVICE Ambulatory Surgical Centers/Birthing Durable Medical Equipment Federally Qualified Health Centers Free Standing Rural Health Clinic Home Health Services Hospital-based Rural Health Center Inpatient Hospital Services Oral Maxillofacial Surgery Orthotics and Prosthetics COPAYMENT AMOUNT $3 $2 $2 $2 $3 $2 $12.50 Copay amount based on cost of service chart next $3 COST OF SERVICE Outpatient Hospital Services Pharmacy – Preferred Drugs Pharmacy – Nonpreferred Drugs Physician Services Podiatry $10 or less $10.01 to $25 $25.01 to $50 $50.01 or more COPAYMENT $3 50 cents Copay amount based on cost of service chart next $2 $2 50 cents $1 $2 $3 *The copay amounts above are for the following services: Oral maxillofacial surgery Pharmacy – Nonpreferred drugs Physician assistant services Physician services (doctor’s office visits) Podiatry SERVIES TH!T DO NOT NEED ! REFERR!L It is always best to ask your primary care provider (PCP) for a referral for any Amerigroup service. But you can get the following services without a referral from your PCP: Emergency care Care provided by your Amerigroup network PCP or his or her nurse or doctor assistant Services provided directly from Medicaid Yearly exams from an Amerigroup network OB-GYN Dental care from an Amerigroup network dentist Eye care from an Amerigroup network eye care provider (optometrist) Screening or testing for sexually transmitted diseases, including HIV, from an Amerigroup network doctor 13 GA-MHB-0026-14 GA MHB ENG 10.14 Health Check care (EPSDT services) provided by your child’s PCP for Medicaid members under 21 years old and PeachCare for Kids® members under 19 years old Family planning services from any Amerigroup network or out-of-network provider ENEFITS !ND SERVIES NOT OVERED Y !MERIGROUP, MEDI!ID OR PE!H!RE FOR KIDS® Amerigroup, Medicaid or PeachCare for Kids® do not cover the following benefits and services: • Erectile dysfunction medications • Orthodontia (braces) • Disposables (such as diapers, cotton or bandages) • Services given by a relative or member of your household • Chiropractic services • Cosmetic surgery • Experimental items • Partial dentures* * Partial dentures and orthodontia (braces) are only covered for either children under EPSDT and if medically necessary. For more information about services not covered by Amerigroup, please call Member Services. If you need more information about PeachCare for Kids® services not covered by Amerigroup, you can call PeachCare for Kids® at 1-877-GA-PEACH (1-877-427-3224). DIFFERENT TYPES OF HE!LTH !RE The difference between routine, urgent and emergency care Routine care In most cases when you need medical care, you call your PCP to make an appointment. Then you go to see the primary care provider (PCP). This will cover most minor illnesses and injuries, as well as regular checkups. This type of care is known as routine care. Your PCP is someone you see when you are not feeling well, but that is only part of your PCP’s job. Your PCP also takes care of you before you get sick. This is called preventive care. See the section on Preventive Care for Children and Adults. You should be able to see your PCP within 21 days for routine care. Your medical benefit plan does not cover nonemergent services performed by an out-of-network provider when those services are offered by an innetwork provider. Urgent care The second type of care is urgent care. There are some injuries and illnesses that are not emergencies, but can turn into an emergency if they are not treated within 24 hours. Some examples are: Throwing up Minor burns or cuts Earaches Headaches 14 GA-MHB-0026-14 GA MHB ENG 10.14 Sore throat Muscle sprains/strains For urgent care, you should call your PCP. Your PCP will tell you what to do. Your PCP may tell you to go to his or her office right away. You may be told to go to some other office to get immediate care. You should follow your PCP’s instructions. In some cases, your PCP may tell you to go to the emergency room at a hospital for care. See the next section about emergency care for more information. You can also call our 24-hour Nurse HelpLine for advice about urgent care. You should be able to see your PCP within 24 hours for an urgent care appointment. Emergency care After routine and urgent care, the third type of care is emergency care. If you have an emergency, you should call 911 or go to the nearest hospital emergency room right away. You do not have to use a hospital in the Amerigroup network. You do not need prior authorization or a referral to get emergency care. If you want advice, call your PCP or our 24-hour Nurse HelpLine. The most important thing is to get medical care as soon as possible. You should be able to see a doctor immediately for emergency care. Members with emergency medical conditions don’t have to pay for follow-up screenings and treatments needed to diagnose specific conditions or to stabilize them. What is an emergency? An emergency is when not seeing a doctor to get care right away could result in death or very serious harm to your body. The problem is so severe that someone with an average knowledge of health and medicine can tell the problem. These problems: May be life threatening or cause serious damage to your body or mental health (or, with respect to a pregnant woman, the health of the woman or her unborn child) May cause serious harm to a bodily function, organ or body part May cause serious harm to self or others because of an alcohol or drug abuse emergency May cause injury to self or bodily harm to others Here are some examples of problems that are most likely emergencies: • Trouble breathing • Loss of consciousness • Chest pains • Very bad bleeding that does not stop • Very bad burns • Shakes called convulsions or seizures What is post-stabilization? Post-stabilization care services are Amerigroup-covered services that you receive after emergency medical care. You get these services to help keep your condition stable. You should call your PCP within 24 hours after you visit the emergency room. If you cannot call, have someone else call for you. Your PCP will give or arrange any follow-up care you need. 15 GA-MHB-0026-14 GA MHB ENG 10.14 How to get health care when your primary care provider’s office is closed Except in the case of an emergency (see previous section) or when you need care that does not need a referral (see the section Services That Do Not Need a Referral), you should always call your PCP first before you get medical care. Help from your PCP is available 24 hours a day. If you call your PCP’s office when it is closed, leave a message with your name and a phone number where you can be reached. Someone should call you back soon to tell you what to do. You may also call our Nurse HelpLine 24 hours a day, 7 days a week for help at 1-800-600-4441. If you think you need emergency care (see previous section), call 911 or go to the nearest emergency room right away. How to get health care when you are out of town If you need emergency care when you are out of town or outside of Georgia*, go to the nearest hospital emergency room or call 911. If you need urgent care, call your PCP. See the section Urgent Care for more information. If your PCP’s office is closed, leave a phone number where you can be reached. Your PCP or someone else should call you back. Follow the doctor’s instructions. You may be told to get care where you are if you need it very quickly. You can also call our 24-hour Nurse HelpLine for help. If you need routine care like a checkup or prescription refill when you are out of town, call your PCP or our 24-hour Nurse HelpLine. * If you are outside of the U.S. and get health care services, they will not be covered by Amerigroup, Medicaid or PeachCare for Kids®. PREVENTIVE !RE FOR HILDREN !ND !DULTS All Amerigroup members need to have regular well-care visits with their primary care provider (PCP). During a well-care visit, your PCP can see if you have a problem before it is a bad problem. When you become an Amerigroup member, call your PCP and make your first appointment within 90 days. Preventive care for children, the Health Check program The Health Check program helps to make sure all children who are eligible for Medicaid and PeachCare for Kids® get regular well-care visits. Health Check in Georgia provides: • Health and development history • Immunizations (shots) • Dental referrals • Cervical dysplasia screening • Health education and counseling • Physical exam • Anticipatory guidance • Development review assessment • Measurement • Lead risk assessment • TB risk review and skin tests • Behavioral assessment • Vision and hearing screening • Nutrition review • Lab tests (for blood lead screening) Why preventive care is important for children Children need more well-care visits than adults. These well-care visits for children are called Health Check visits. 16 GA-MHB-0026-14 GA MHB ENG 10.14 Who can get Heath Check visits? All persons under 21 years old who get Medicaid benefits All persons under 19 years old who get PeachCare for Kids® benefits Babies need to see their PCP at least eight times by the time they are 12 months old and more times if they get sick. Our care coordinators can help children with special needs or illnesses get the checkups, tests and shots they need. At these Health Check visits, your child’s PCP will: Make sure your baby is growing well Help you care for your baby Talk to you about what to feed your baby and how to help your baby go to sleep Answer questions you have about your baby See if your baby has any problems that may need more health care Give your baby shots that will help protect him or her from illnesses When your child should get Health Check visits The first well-child visit will happen in the hospital right after the baby is born. For the next seven visits, you must take your baby to his or her PCP’s office. You must set up a Health Check visit with the baby’s PCP when the baby is: • 3-5 days old • 6 months old • 18 months • By 1 month old • 9 months old • 24 months • 2 months old • 12 months • 30 months • 4 months old • 15 months • Each year from 3-10 years After age 10 and until age 21, Medicaid members should go to their PCP every year for a checkup. After age 10 and until age 19, PeachCare for Kids® members should go to their PCP every year for a checkup. Be sure to make these appointments. Take your baby to his or her PCP when scheduled. Autism screening Your child’s PCP will screen your child for autism at 18 and 24 months. Developmental screening Your child’s PCP will screen your child’s developmental growth at 9, 18 and 30 months. Developmental surveillance Your child’s PCP will check your child’s developmental growth at each Health Check visit except when screened at 9, 18 and 30 months. Behavioral assessment Your child’s PCP will assess your child for any psychosocial or behavioral risk at each Health Check visit. Alcohol and drug use assessment Your child’s PCP will assess your child for any risk of alcohol or drug use each year from 11-21 years of age. 17 GA-MHB-0026-14 GA MHB ENG 10.14 Hematocrit/Hemoglobin anemia screening Your child’s PCP will conduct a screening at 12 months and assess your child for any risk at the ages below: • 4 months • 18 months • 24 months • Each year from 3-21 years of age Blood lead screening Your child’s PCP will screen and assess your child for lead poisoning during Health Check visits. Your child will be screened at: • 6 months • 9 months • 12 months • 18 months • 24 months • 36-72 months Your child’s PCP will also give your child a blood test at 12 months and 24 months. This test will tell if your child has lead in his or her blood. Your child’s PCP will take a blood sample by pricking your child’s finger or taking blood from his or her vein. Tuberculin test Your child’s PCP will assess your child for any risk of tuberculosis by 1 month and at: • 6 months • 12 months • 18 months • 24 months • Each year from 3-21 years of age Dyslipidemia (cholesterol) risk assessment Your child’s PCP will assess your child for any risk at: • 24 months • 4 years • 6 years • 8 years • 10 years • 11-17 years • Once between 18-21 years Cervical dysplasia screening Your daughter’s PCP will assess her for any risk at each visit from 11-21 years of age. Eye screening Your child’s PCP will screen your child’s vision during Health Check visits. Your child will be screened each year at: • 3-6 years • 8 years • 10 years 18 GA-MHB-0026-14 GA MHB ENG 10.14 • • • 12 years 15 years 18 years Your child’s PCP will also assess your child’s vision for any risks right after your child is born and at: • 3-5 days old • 12 months • 9 years • By 1 month old • 15 months • 11 years • 2 months • 18 months • 13 years • 4 months • 24 months • 14 years • 6 months • 30 months • 16 years • 9 months • 7 years • 17 years • Each year from 19-21 Please see the section Eye Care under the heading Special Kinds of Health Care for more information. Hearing screening Your child’s PCP will screen your child’s hearing during Health Check visits. Your child’s PCP will screen your child’s hearing right after your child is born and at: 4 years 5 years 6 years 8 years 10 years Your child’s PCP will also assess your child’s hearing for any risks at: • 3-5 days old • 9 months • 30 months • By 1 month old • 12 months • 3 years • 2 months • 15 months • 7 years • 4 months • 18 months • 9 years • 6 months • 24 months • Each year from 11-21 years Dental care Your child will have his or her teeth and gums checked by his or her PCP as a part of the regular Health Check visits starting at 6 months old. At age 3, your child should begin seeing a dentist every six months. Please see the section Dental Care under the heading Special Kinds of Health Care for more information. Immunizations It is important for your child to get his or her immunizations (shots) on time. Take your child to the doctor when his or her PCP says a shot is needed. Use the charts listed next to help you keep track of the shots your child needs. (Source: www.cdc.gov/vaccines/recs/schedules/child-schedule.htm) 19 GA-MHB-0026-14 GA MHB ENG 10.14 20 GA-MHB-0026-14 GA MHB ENG 10.14 21 GA-MHB-0026-14 GA MHB ENG 10.14 Preventive care for adults Staying healthy includes going to see your PCP for regular checkups. Use the chart below to make sure you are up to date with your yearly well-care exams. Preventive visits schedule for adult members Exam type Preventive Well-visit Cervical Dysplasia and Pelvic Exam (including screening for cervical dysplasia as part of pelvic exam for woman who have been sexually active or over 21; this screening is recommended every one to three years.) Clinical Breast Exam Breast Self-exam Monthly breast self-exam should be done by every woman starting at age 20 Mammograms (Breast X-ray) Fecal Blood Occult Test Sigmoidoscopy and DRE/PSA or Colonoscopy and DRE/PSA Who needs it? How often? Age 21 and over Women: Age 20-39 Every year Every year Women: Age 40 and over Women: Age 20 and over Women: Age 40 and over Every three years Women: Age 50 and over Age 50 and over Every year Every year Age 50 and over Every five years Every year Once a month When you miss one of your preventive well-visits If you or your child does not get a well-care visit on time, make an appointment with the appropriate PCP as soon as you can. If you need help setting up the appointment, call Member Services. If your child has not visited his or her PCP on time, Amerigroup will send you a postcard reminding you to make your child’s Health Check appointment. SPEI!L KINDS OF HE!LTH !RE Eye care Amerigroup members do not need a referral from their PCP for eye care benefits. Medicaid members under age 21 and PeachCare for Kids® members under age 19 can have the following covered every 12 months: Routine refractions Routine eye exams Medically needed eyeglasses or contact lenses Call Avesis Vision at 1-866-522-5923 for help finding an Amerigroup network eye doctor (optometrist) in your area. 22 GA-MHB-0026-14 GA MHB ENG 10.14 Dental care Amerigroup members don’t need referrals from their PCPs for dental care benefits and don’t pay copays for dental care visits! Medicaid members under age 21, PeachCare for Kids® members under age 19 and pregnant women have covered benefits as part of Medicaid Health Check services. These benefits include: Exam and cleaning every six months X-rays every six months Fillings, extractions and other treatments as medically needed Pregnant women benefits end when the child is born. Benefits that are not covered for pregnant women over the age of 21 are: Root canals Dentures Partial dentures Implants Orthodontia (Braces) Amerigroup gives adult members 21 years of age and older extra dental benefits which are not available through Medicaid. Covered benefits include: Exam and cleaning every six months X-rays every 12 months Simple extractions Emergency services To find a network dentist in your area, call Scion Dental toll free at 1-800-608-9563 or visit www.sciondental.com. To access information on Scion’s website, follow the directions below: • Go to www.sciondental.com. • Click on the For Members tab. Call Amerigroup Member Services at 1-800-600-4441 if you: Need help making a dental appointment Need help getting to your dental appointment Recommendations for preventive oral health care Dentists have a chart that suggests when to see you and your family. The chart also tells the dentist what is important to look at during each dental visit. We made a chart for you that’s like the dentist’s chart. It tells you when to see the dentist and what the dentist will do each time you visit. Everybody is different, and every mouth is different. This chart only suggests when and why you should see the dentist. It is important that you talk with your dentist to figure out what is best for you and your family. The best plan is to: Find a dentist that you like and trust See the dentist every six months Stay with that dentist so that they can watch you and your family’s oral health as you all grow and change Your child’s PP will provide oral health screenings, preventive counseling and make recommendations to see a dentist for ongoing dental care. Your child’s PP will also complete oral health risk assessment at: • 6 months • 9 months • 12 months • 18 months • 24 months • 30 months 23 GA-MHB-0026-14 GA MHB ENG 10.14 What the dentist will do Age 6 months and 12 months Regular oral examination to find out how the mouth is growing and developing: Visit the dentist when the first tooth comes in. You will learn how to take care of your baby’s mouth. You are the key to helping your child have a healthy mouth and to have healthy oral habits. Examination for cavities and the risk for cavities: New teeth can get cavities. Seeing the dentist can help you learn how to prevent cavities. X-rays (radiographs): The dentist will look in the mouth and decide when X-rays are needed. Cleaning, polishing and fluoride (a mineral that reduces cavities): The dentist will do an exam and decide how often to clean the teeth. The dentist will decide how often to put fluoride on the teeth. Information, education and advice about oral care, speech, growth and development, eating, mouth injury prevention, and oral habits like thumb sucking and pacifiers: Your dentist will talk to you about how to take care of your child’s mouth as he or she grows. The dentist will also talk about preventing mouth injuries from pacifiers, car seats, learning to walk and playing. The dentist will talk about thumb sucking and pacifiers and when to help your child stop those habits. 12 months old, 18 months old, 24 months old Regular oral examination: Keep visiting the dentist every six months for a checkup. You will continue to learn how to take care of your child’s mouth. Examination for cavities and the risk for cavities: The dentist will continue to watch for cavities and changes in the mouth that may cause cavities. X-rays: The dentist will look in the mouth and decide when X-rays are needed. Cleaning, polishing and fluoride: The dentist will do an exam and decide how often to clean the teeth and how often to put fluoride on the teeth. Information, education and advice about oral care, speech, growth and development, eating, mouth injury prevention, and oral habits: Your dentist will talk with you about how to take care of your child’s mouth, healthy snacks and other healthy tips. Your dentist will talk with you about how your child is learning to talk to make sure the mouth is growing correctly. The dentist will also talk about preventing mouth injuries at this age. 24 GA-MHB-0026-14 GA MHB ENG 10.14 What the dentist will do 2 years old and every six months up to 6 years old Regular oral examination: Keep visiting the dentist every six months. You and your child will continue to learn how to keep a healthy mouth. You will also learn how to teach your child how to take care of his or her own mouth. Examination for cavities and the risk for cavities: The dentist will continue to watch for cavities and changes in the mouth that may cause cavities. X-rays: The dentist will look in the mouth and decide when X-rays are needed. Cleaning, polishing and fluoride: The dentist will do an exam and decide how often to clean the teeth and how often to put fluoride on the teeth. Information, education and advice about oral care, speech, growth and development, eating, mouth injury prevention, and oral habits: As your child grows, you will get advice about how to help your child learn to take care of his or her mouth, how to eat healthy and other tips. Your dentist will give you information on how to prevent a mouth injury. If your child has a mouth injury, the dentist will provide advice on how to deal with it. Examination for malocclusion (the way the upper and lower teeth fit together for biting or chewing): The dentist will look at the mouth to see how the teeth fit together and affect eating and smiling. The dentist will recommend how to fix any problems. Sealants: Dental sealants are a plastic resin that a dentist puts into the grooves of the chewing part of a tooth to help prevent cavities. The dentist will recommend sealants as the permanent back teeth come in. 6 years old and every six months until 12 years old Regular oral examination: Keep visiting the dentist every six months. You and your child will continue to learn how to keep a healthy mouth. Examination for cavities and the risk for cavities: The dentist will continue to watch for cavities and changes in the mouth that may cause cavities. X-rays: The dentist will look in the mouth and decide when X-rays are needed. 25 GA-MHB-0026-14 GA MHB ENG 10.14 What the dentist will do Cleaning, polishing and fluoride: The dentist will do an exam and decide how often to clean the teeth and how often to put fluoride on the teeth. Information, education and advice about oral care, speech, growth and development, eating, mouth injury prevention, and oral habits: Your dentist will talk with you and your child about how oral care is going. You will talk about your child’s oral habits and what advice may be helpful for you and your child. This could include eating healthy, preventing oral injuries from playing and sports. Examination for malocclusion: The dentist will continue to look at the mouth and how the teeth fit together. The dentist will recommend how to fix any problems. Sealants: The dentist will recommend sealants as the permanent back teeth come in. 12 years; every six months after that Regular oral examination: Keep visiting the dentist every six months. Examination for cavities and the risk for cavities: Teens are more at risk for cavities. The dentist will watch for any changes that may cause cavities. X-rays: The dentist will look in the mouth and decide when X-rays are needed. Cleaning, polishing and fluoride: The dentist will do an exam and decide how often to clean the teeth and how often to put fluoride on the teeth. Fluoride is usually used up to age 16. Information, education and advice about oral care, speech, growth and development, eating, mouth injury prevention, and habits like smoking, piercings, and drugs: As children become teenagers, the dentist will talk about hormone changes and how that affects the mouth. The dentist may also talk with you about smoking, oral piercings and other things teens might do to make sure your teen has good oral care. Examination for malocclusion: The dentist will look at the mouth and how the teeth fit together. The dentist will recommend how to fix any problems. Sealants: The dentist will recommend sealants as the permanent back teeth come in. 26 GA-MHB-0026-14 GA MHB ENG 10.14 What the dentist will do Examination and/or removal of wisdom teeth: Wisdom teeth, also called third molars, can come in wrong and cause the other teeth to be crowded. Because they are so far back, it’s hard to brush them well. The dentist will look at these teeth and recommend if they should be removed. Adult dental care: Your dentist will make recommendations for the kind of adult dental care that is needed for you and your family. Pregnant Women Regular oral examination: Keep visiting the dentist every six months. During pregnancy, gingivitis is especially common during the second to eighth month of pregnancy. You may have red, puffy or tender gums that bleed when you brush. The dentist may recommend more cleanings during this time to help avoid problems. X-rays: The dentist will look in the mouth and decide when X-rays are needed. Baby bottle tooth decay Baby bottle tooth decay is: Tooth decay caused by the sugars found in many drinks that eats away at the tooth enamel An infection that can cause severe problems if left untreated It is caused when: Infants and toddlers are given too much milk, formula or juice Parents allow a child to recline back with a bottle for too long Your child’s baby teeth are important. Children need strong, healthy teeth to chew their food, speak and have a great smile. Baby teeth also keep a space in the jaw for the adult teeth. If a baby tooth is lost too early, the teeth beside it may drift into the empty space. When it’s time for the adult teeth to come in, there may not be enough room. This can make the teeth crooked or crowded. Sometimes parents do not know that their baby’s teeth can decay. Parents can help prevent this from happening by following these tips: After each feeding, wipe your baby’s gums with a clean towel or gauze pad. Begin brushing your child’s teeth when the first tooth appears. Clean and massage gums in areas where there are no teeth. Begin flossing when all the baby teeth have appeared, usually by age 2 or 2 1/2. Never allow your child to fall asleep with a bottle containing milk, formula, fruit juice or sweetened liquids. Offer your baby a clean pacifier recommended by your dentist or physician. Never give your child a pacifier dipped in any sweet liquid. Avoid filling your child’s bottle with liquids such as sugar water and soft drinks. Start dental visits by the child’s first birthday. Make visits regularly. If you think your child has dental problems, take the child to the dentist as soon as possible. 27 GA-MHB-0026-14 GA MHB ENG 10.14 Behavioral health (mental health) and substance abuse services Sometimes the stress of handling the many responsibilities of a home and family can lead to depression, anxiety, marriage and family problems, parenting problems, and alcohol and drug abuse. Amerigroup contracts with doctors who can help you or a family member who is having these kinds of problems. You can call Amerigroup Member Services for help. You can also get the name of a doctor, therapist or counselor who will see you. All services and treatment are strictly confidential. You do not need a referral from your PCP to get these services. Many medically needed services are covered, such as: Inpatient mental health care, including inpatient services at a Psychiatric Residential Treatment Facility for members up to age 21 Outpatient mental health care, including individual and family therapy Substance abuse treatment Family planning services Amerigroup will arrange for counseling and education about planning a pregnancy or preventing pregnancy. You can call your PCP and make an appointment for a visit. You can also go to any Medicaid family planning provider. You do not need a referral from your PCP. Special care for pregnant members Taking Care of Baby and Me® is the Amerigroup program for all pregnant members. Going to your PCP or OB GYN for care when you are pregnant is very important. This kind of care is called prenatal care. Prenatal care is always important even if you have already had a baby. Amerigroup wants to reward you with a baby gift for getting prenatal care. To find out more about this program, call Member Services. When you become pregnant If you think you are pregnant, call your PCP or OB-GYN doctor right away. You do not need a referral from your PCP to see an OB-GYN doctor. Your OB-GYN should see you within 14 days. Visiting your PCP or OB-GYN as soon as you think you are pregnant is important. This can help you have a healthy baby. Call Member Services as soon as you know you are pregnant. We will help you find an Amerigroup OB-GYN. We will also help you choose a PCP for your baby before he or she is born. When you use our Taking Care of Baby and Me program, we’ll find out whether you need case management services during the welcome call. If you need case management, we’ll refer you to a pregnancy case manager. The case manager can work with you to help you get the prenatal care and services you need during your pregnancy and until your six-week postpartum checkup. Your case manager may call you to see how you are doing with your pregnancy and help you if you have any questions. Your case manager can also help you find prenatal resources in your community to help you when you are pregnant. When you are pregnant, you must go to your PCP or OB-GYN at least: Every four weeks for the first six months Every two weeks for the seventh and eighth months Every week during the last month Your PCP or OB-GYN may want you to visit more than this based on your needs. 28 GA-MHB-0026-14 GA MHB ENG 10.14 When you are pregnant, Amerigroup will send you a pregnancy education package. It will include: A letter welcoming you to the Taking Care of Baby and Me program A self-care book A Taking Care of Baby and Me reward program brochure A Nurse HelpLine Ameritips fact sheet What to do Go to your first prenatal checkup within 30 days of joining Amerigroup Go to your postpartum visit after you have your baby (follow-up within three to eight weeks of having your baby) What you get A special gift/$30 gift card A special gift/$30 gift card You can use the self-care book to write down things that happen during your pregnancy. This book will give you information about your pregnancy. You can use the Ameritips to learn how our nurses can help you with your health questions 24 hours a day. The Taking Care of Baby and Me brochure tells you about the Amerigroup reward program. If you enroll in this program, you will be rewarded with a gift for getting prenatal care. Call Member Services at 1-800-600-4441. They can help you get these services. While you are pregnant, you need to take good care of your health. You may be able to get healthy food from the Women, Infants, and Children program (WIC). Members can contact WIC toll free at 1-800-229-9173 to find the closest office. When you have a new baby When you deliver your baby, you and your baby may stay in the hospital at least: Two days (not including the day of delivery) after a vaginal delivery Four days (not including the day of delivery) after a Cesarean section (C-section) You may stay in the hospital less time if your PCP or OB-GYN and the baby’s PCP see that you and your baby are doing well. If you and your baby leave the hospital early, your PCP or OB-GYN may ask you to have an office or in-home nurse visit within 48 hours. You must call Member Services within 24 hours of your baby’s birth. You must also call COMPASS at 1-877-423-4746. This will help us make sure that your new baby gets his or her health services. Your new baby will automatically get Medicaid benefits through Amerigroup. If you want, you can choose a different care maintenance organization (CMO) plan for your baby. You have 90 days from the day he or she is born to choose a different CMO. If you do not choose one, your baby will be automatically assigned to your CMO plan for 12 months. Remember to call Amerigroup Member Services as soon as you can to let your case manager know that you had your baby. You should also call COMPASS at 1-877-423-4746. We will need to get information about your baby, too. You may have already picked a PCP for your baby before he or she was born. If not, we can help you pick a PCP for him or her. If you do not choose a PCP for your baby, we will automatically assign one. We will mail you the name of your baby’s new PCP within 24 hours after assignment. 29 GA-MHB-0026-14 GA MHB ENG 10.14 After you have your baby, Amerigroup will send you an education package. It will include: A letter welcoming you to the postpartum part of the Taking Care of Baby and Me program A baby care book A Taking Care of Baby and Me reward program brochure for going to your postpartum visit after you have your baby A Nurse HelpLine Ameritips fact sheet You can use the baby care book to write down things that happen during your baby’s first year. This book will give you information about your baby’s growth. Medicines Our providers and pharmacists help choose the right medicine for our formulary (list of approved drugs). The formulary includes medicine that is: Safe to use Low-cost or free Approved by the Food and Drug Administration The covered medicines include: Certain prescription medicines Certain nonprescription (over-the-counter) medicines Some medicines are not covered, including: Alternative medicines, like echinacea and gingko biloba Antiseptics and disinfectants, like hydrogen peroxide Various bulk chemicals Dietary management products Mouth, throat and dental agents, like throat lozenges Pharmaceutical adjuvants, like mineral oil All Amerigroup network doctors have access to this drug list. Your doctor or your child’s doctor should use this list when he or she writes a prescription. Certain medicines on the Preferred Drug List (PDL) and all medicines that are not listed on the Amerigroup PDL need prior authorization. You can call Member Services to request a copy of the PDL. You can get prescriptions filled at participating pharmacies in the Amerigroup network. You can find a pharmacy in the provider directory online at www.myamerigroup.com/GA. Click on Find A Doctor. If you do not know if a pharmacy is in the Amerigroup network, ask the pharmacist. You can call the Member Services number on your Amerigroup ID card (1-800-600-4441) for information about your prescription coverage. You can get your prescription filled. Take the written prescription from your doctor to the pharmacy. Or your doctor can call in the prescription to the pharmacy. The pharmacy will refill your prescription every 15 days or 30 days, as indicated. You will need to show your Amerigroup ID card to the pharmacy. It is good to use the same pharmacy each time. This way your pharmacist will know about problems that may occur when you are taking more than one prescription. If you use a new pharmacy, you should tell the pharmacist about all of the prescription and OTC medicines you are taking. 30 GA-MHB-0026-14 GA MHB ENG 10.14 If you were taking medicine when you joined and it’s covered by !merigroup, you’ll still be able to get it at one of our many network pharmacies. If you go to the pharmacy and they say your medicine isn’t covered, you can ask for a three-day supply. This will give you time to call your PP and ask for a medicine that’s on our formulary. If you take medicine that was approved by the health plan you were on before Amerigroup, it may not be covered now. Check the formulary to know for sure. If your medicine isn’t on our list, you’ll be able to refill your medicine for the first 30 days after joining. Before the 30 days is up, visit your PCP who can: Request this medicine for you Change your old medicine to one on the formulary Work with you to try other medicines that are like the one you’re taking Ask for approval for some kinds of medicine Send us a precertification request or medical exception before it will be covered Begin a step-therapy program with you Ask the pharmacy How do I know if the drug I'm taking is covered? Go to www.myamerigroup.com/GA and click on the Pharmacy & Prescription list to see the list of medicines your PCP can choose from. How does my PCP request prior authorization? Your PCP can request prior authorization for medicines by calling our Pharmacy department at 1-800-454-3730. How long will it take to review the request? It takes about three days to complete once we have your new pharmacy plan eligibility information in our system. How will I know if my PP’s request is approved? We’ll let your provider know if the request is approved. If it’s not, we’ll send you and your PP a letter telling you this. Your PCP may prescribe another medicine or give us more information on why you need that medicine. You should always show your Amerigroup member ID card and also your Medicaid ID card or PeachCare for Kids® ID card when you have a prescription filled. How to get care when you cannot leave your home Amerigroup will find a way to help take care of you. Call Member Services right away if you cannot leave your home. We will put you in touch with a case manager who will help you get the medical care you need. SPEI!L !MERIGROUP SERVIES FOR HE!LTHY LIVING Health information Learning more about health and healthy living can help you stay healthy. One way to get health information is to ask your primary care provider (PCP). Another way is to call us. Our Nurse HelpLine is available 24 hours a day, 7 days a week to answer your health questions. They can tell you if you need to see the doctor. They can also tell you how you can help take care of some health problems you may have. 31 GA-MHB-0026-14 GA MHB ENG 10.14 Health education classes Amerigroup works to help keep you healthy with its health education programs. We can help also you find health classes near your home. You can call Member Services to find out where and when these classes are held. Some of the classes include: • Amerigroup services and how to get them • Pregnancy • Childbirth • Quitting cigarette smoking • Infant care • Protecting yourself from violence • Parenting • Other classes about health topics Some of the larger medical offices in our network (like clinics) show health videos that talk about immunizations (shots), prenatal care and other important health topics. We hope you will learn more about staying healthy by watching these videos. Community events Amerigroup sponsors and participates in special community events and family fun days where you can get health information and have a good time. You can learn about topics like healthy eating, asthma and stress. You and your family can play games and win prizes. Amerigroup will be there to answer your questions about your benefits, too. Call Member Services to find out when and where these events will be. Disease management Amerigroup has disease management programs to help you better know and manage your chronic health problem. Your PCP and our team will help you with your health care needs. Licensed nurses or social workers called Disease Management Care Managers support you over the phone. They help teach you how to deal with chronic conditions. Care managers also help you better know your condition and will work with you to set up a plan to address your health care needs. Amerigroup has earned National Committee for Quality Assurance (NCQA) Patient and Practitioner Oriented Accreditation for our disease management programs. Earning NCQA accreditation for disease management shows our continued commitment to help you get quality health care coverage. Amerigroup disease management programs include: • Asthma • • Chronic obstructive pulmonary disease • • Congestive heart failure • • Coronary artery disease • Depression Diabetes HIV/AIDS Schizophrenia Substance use disorder and hypertension services are available. As an Amerigroup member enrolled in disease management, you have certain rights and responsibilities. You have the right to: Have information about Amerigroup. This includes programs, services and our staff’s education and work experience. It also includes contracts we have with other businesses or agencies. Refuse to take part in or disenroll from programs and services we offer. Know which staff members arrange your health care services and who to ask to change your assigned care manager. Have Amerigroup help you to make choices with your doctors about your health care. 32 GA-MHB-0026-14 GA MHB ENG 10.14 Know about all disease management related treatments. These include anything stated in the clinical guidelines, whether covered by Amerigroup. You have the right to discuss all options with your doctors. Have personal and medical information kept private under HIPAA; know who has access to your information; know what Amerigroup does to ensure privacy. Be treated with courtesy and respect by Amerigroup staff. File a complaint with Amerigroup and be told how to make a complaint; this includes knowing about the Amerigroup standards of timely response to complaints and resolving issues of quality. Get information that you can understand. Have Amerigroup act as an advocate for you if needed. You have the responsibility to: Listen to and know the effects of accepting or rejecting health care advice. Provide Amerigroup with information needed to carry out our services. Tell Amerigroup and your doctors if you decide to disenroll from the disease management program. If you have one of these conditions or would like to know more about our disease management programs, please call 1-800-600-4441 Monday through Friday 8:30 a.m. to 5:30 p.m. Eastern time. Ask to speak with a Disease Management care manager. You can also visit our website at www.myamerigroup.com/GA. Durable medical equipment Your durable medical equipment (DME) benefits are arranged through Amerigroup. Your PCP must get prior authorization for these benefits. Please call Member Services at 1-800-600-4441 for questions about DME equipment. Case management services Amerigroup has case managers to help you understand and care for your condition. Your PCP will help you with your special condition, but it is also important that you learn to care for yourself. During our welcome call to you, we will find out if you or your child needs case management services. If you need case management services, we will refer you to a case manager. Your case manager will work with you and your PCP to set up a plan of care for your condition. If you think you need case management services, please call Member Services, and we will refer you to the Case Management Department. Our case managers may also call you if: Your PCP thinks you would benefit from the program You are discharged from the hospital and need some follow-up coordination of care We see that you are going to the ER frequently for nonurgent care that can be managed by your PCP You call our 24-hour Nurse HelpLine and you need additional follow up for ongoing care Your case manager can help with: Setting up health care services Referrals and prior authorizations Reviewing your plan of care as needed We may also call you to participate in our Complex Case Management program. Complex case management is for members with serious physical or mental health conditions that need more care coordination. We use data to determine which members are eligible for this program. See the section Amerigroup Health Care Benefits for more information on case management services. 33 GA-MHB-0026-14 GA MHB ENG 10.14 If you are called, a nurse or social worker will: Ask you if you would like to participate in case management Educate you about what we can offer within the program Talk to you about your health and how you are managing other aspects of your life Quality management Amerigroup has a quality management program that checks the quality of care and services given to our members. We want to know what you like and do not like. Your ideas will help us make Amerigroup better. You can call the Quality Management Department at 1-800-249-0442 Monday through Friday from 8:30 a.m. to 5:30 p.m. You can also ask for information about the program. Amerigroup also offers members a way to be aware of health care safety. You can get information on all of our network hospitals at www.hospitalcompare.hhs.gov. This website will help you compare the care these hospitals offer. Domestic violence Domestic violence is abuse. Abuse is unhealthy. Abuse is unsafe. It’s never OK for someone to hit you. It’s never OK for someone to make you afraid. Domestic violence causes harm and hurts you on purpose. Domestic violence in the home can affect your children, and it can affect you. If you feel you may be a victim of abuse, call or talk to your PCP. Your PCP can talk to you about domestic violence. He or she can help you understand you have done nothing to deserve abuse. Safety tips for your protection: If you are hurt, call your PCP. Call 911 or go to the nearest hospital if you need emergency care. Please see the section Emergency Care for more information. Have a plan on how you can get to a safe place (like a women’s shelter or a friend or relative’s home). Always keep a small bag packed. Give your bag to a friend to keep for you until you need it. If you have questions or need help, please call our Nurse HelpLine at 1-800-600-4441 or call the National Domestic Violence hotline number at 1-800-799-7233. MINORS For most Amerigroup members under age 18, the Amerigroup network of doctors and hospitals cannot give care without their parent’s or legal guardian’s consent. This does not apply if emergency care is needed. Parents or legal guardians also have the right to know what is in their child’s medical records. Members under age 18 can ask their doctor not to tell their parents about their medical records unless the parents ask the doctor to see the medical records. These rules do not apply to emancipated minors. Members under age 18 may be emancipated minors if they: Are married Are declared emancipated by a court order Emancipated minors may make their own decisions about their medical care and the medical care of their children. Parents do not have the right to see the medical records of emancipated minors. Emancipated minors can sign a paper called a durable power of attorney, too. This paper will let him or her name a person to make decisions when he or she cannot make them. Ask your PCP about these forms. 34 GA-MHB-0026-14 GA MHB ENG 10.14 Also, see the next section, Georgia Advance Directive for Health Care Act. GEORGI! !DV!NE DIRETIVE FOR HE!LTH !RE !T Making a living will (advance directive) Emancipated minors and members over 18 years old have rights under the Georgia Advance Directive for Health Care Act. You have the right to: • Control all aspects of your care and treatment • Refuse the treatment you don’t want • Get the care you want Ask for medical treatment to be withdrawn • There are three parts to the Georgia Advance Directive for Health Care Act: Part one lets you choose a person to make decisions for you when you cannot make them yourself; this person is called a health care agent. Part two lets you make choices about getting the care you want if you are too sick to decide for yourself. Part three lets you choose someone you appointed as your guardian if a court says this is necessary. If you wish to sign an Advance Directive for Health Care form, you can: Ask your primary care provider (PCP) for the form Call our Member Services department at 1-800-600-4441 (TTY 1-800-855-2880) for the form Fill out the form by yourself or call Member Services for help Take or mail the completed form to your PCP or specialist who will then know what kind of care you want to have. You can change your mind at any time. If you do, call your PCP to remove the form from your medical record. Fill out and sign a new form if you wish to make changes. Remember to: Give a copy of the completed form to your health care agency, your family and your physician Keep a copy at home in a place where it can be easily found if needed Look at the form regularly to make sure it says what you want You can get a copy of the Georgia Advance Directive for Health Care Act by going online to www.aging.dhr.georgia.gov. You can ask for a copy of this form and its instructions at no cost by writing to the Georgia Division of Aging Services at: Georgia Division of Aging Services 2 Peachtree St. NW Suite 9.398 Atlanta, GA 30303 If you have questions or need more information, call the Division’s Information and Referral Specialist at 404-657-5319. If you signed an advance directive and believe that a doctor or hospital has not followed the instructions in it, you can file a complaint. You can call the Department of Community Health at 1-800-878-6442. You can also write to: Regulation Division 35 GA-MHB-0026-14 GA MHB ENG 10.14 Complaints and Investigations Healthcare Facility Department of Community Health 2 Peachtree St. NW Atlanta, GA 30303 OMPL!INTS, GRIEV!NES !ND !DMINISTR!TIVE REVIEWS Complaints and grievances A complaint or grievance is an oral or written expression of dissatisfaction about services or care you received. Possible subjects for grievances include: Quality of care or services provided Rudeness of a provider or employee Failure to respect your rights All levels of grievances must be completed within 90 calendar days. You will receive a notice for failure to act within the required time frame. Complaints or grievances do not relate to decisions to deny or limit services. Please call Member Services if you have questions or concerns about services or network providers. Level 1 Grievance Amerigroup will try to solve your complaint on the phone. If we cannot take care of the problem during your call, you can file a Level 1 grievance. A Member Services representative can provide: Help writing and filing a grievance letter Verbal translation of other languages Help for those who are blind or have low vision TDD/TTY lines for the deaf or hard of hearing through the AT&T Relay Service at 1-800-855-2880 You, your parent, your legal guardian or your authorized representative (a person you prefer to help you) can file a grievance. You must send written approval to have a representative file a grievance for you. To file a grievance, you or your representative can call, fax or send us a letter. You may call Member Services for help with writing a letter. Send your letter to: Administrative Review and Grievance Department Amerigroup Community Care 303 Perimeter Center N., Suite 400 Atlanta, GA 30346 Toll free: 1-800-600-4441 Fax: 1-877-842-7183 We will send you a letter within 10 workdays to let you know we got your grievance. If you need a verbal translation, please call Member Services at 1-800-600-4441 (TTY 1-800-855-2880) toll free. Amerigroup will look into your grievance when we get it. We will send you a letter within 30 calendar days of when you told us about your grievance or sooner if your health condition calls for it. This letter will tell you the decision Amerigroup makes and the reasons for our decision. We will include information on how to file a Level 2 grievance. 36 GA-MHB-0026-14 GA MHB ENG 10.14 Level 2 Grievance If you are not happy with the answer to your grievance, you can ask for a grievance committee hearing. You must write or call us with this request within 10 business days of receiving the answer to your first grievance answer. Send your letter to: Administrative Review and Grievance Department Amerigroup Community Care 303 Perimeter Center N., Suite 400 Atlanta, GA 30328 Toll free: 1-800-600-4441 The grievance committee is made up of Amerigroup staff and health care providers who were not involved in the first decision. A person who was involved in the first decision may present information to the committee or answer questions. Amerigroup will send you a letter within 10 working days to let you know we got your grievance. If you need a verbal translation, please call Member Services at 1-800-600-4441 (TTY 1-800-855-2880) toll free. We will try to find a day and time for the meeting so you can be there. We will tell you the date, time and place of the meeting at least seven calendar days ahead of time. You can bring someone to the meeting if you want to. You do not have to come to the meeting. We will send you a letter within 30 calendar days – or sooner if your health condition calls for it – of the meeting request to tell you what the committee decides about your grievance and the reasons for the decision. The total time for Amerigroup to complete the total grievance process with written notification will be completed within 90 calendar days from the filing date. This is our final decision. If you, your parent, legal guardian or authorized representative file or make a complaint or grievance, Amerigroup will not hold it against you. We will still be here to help you get quality health care. Medical administrative reviews There may be times when Amerigroup says we will not pay for care that has been recommended by your doctor. If we do this, a letter will be mailed to you and your provider for services that are not approved. This letter is called a proposed action. A proposed action is the denial or limited authorization of a requested service and includes: The type or level of service The reduction, suspension or termination of a previously authorized service The proposed action will explain how you or your doctor (with your consent) or a legal representative of a deceased member’s estate can ask for an administrative review of the decision. An administrative review is when you ask Amerigroup to look again at the care your doctor asked for and we said we would not pay for. You must ask for an administrative review within 30 calendar days of receiving your notice of proposed action. You may ask for the administrative review by calling Member Services toll free at 1-800-600-4441 37 GA-MHB-0026-14 GA MHB ENG 10.14 (TTY 1-800-855-2880). You must also send in a written request. One of our Member Services representatives can help you with your written request. We will start working on your request when you first tell us you want an administrative review. We will send you the administrative review results within 30 calendar days from when we get your preservice administrative review request and within 45 calendar days from when we get your postservice administrative review request. If you need a quick review because of a severe physical or mental health condition, we will respond within three calendar days. If your condition does not meet the requirements for a quick review, it will be reviewed as a standard administrative review. We will send you our decision within 45 calendar days. The administrative review can be extended up to 14 calendar days if you or Amerigroup needs more time. We will let you know if we need more time to complete the review. You will receive a notice for failure to act within the required time frames noted above. At any time during the administrative review process, you or your representative may: Obtain and examine a copy of the documents that will be used for review Provide additional information or facts to Amerigroup in person or in writing If you need a verbal translation, please call Member Services at 1-800-600-4441 (TTY 1-800-855-2880) toll free. Administrative reviews You, an authorized representative (a person you prefer to help you), your PCP or the doctor taking care of you at the time, with your written consent, or a legal representative for a deceased member’s estate can file an administrative review. If you use a representative (including your doctor), you must write a letter or complete the authorized representative form that was provided to you, telling us this person is allowed to represent you. You must file an administrative review within 30 calendar days from the date of the first letter from Amerigroup that says we will not pay for the service. You can ask for a continuation of benefits during the administrative review process. See the Continuation of Benefits section for help. You can file an administrative review orally, but you must follow an oral filing with a written and signed Administrative Review Form. If Amerigroup does not receive a written request within 30 calendar days from the date of your oral request, the request will be closed. A Member Services representative can provide: Help writing a request for an administrative review Help with filing an administrative review Verbal translation of other languages Help for those who are blind or have low vision TDD/TTY lines for the deaf or hard of hearing through the AT&T Relay Service at 1-800-855-2880 38 GA-MHB-0026-14 GA MHB ENG 10.14 You can ask for an administrative review of our decision in two ways: 1. You can call Member Services, and we will send you an administrative review form. Fill out the entire form, and mail it back to us at the address below. Have your doctor send us your medical information about this service. 2. You can send us a letter to the address below. You may call Member Services for help with writing a letter. Include information such as the care you are looking for and the people involved. Have your doctor send us your medical information about this service. The address is: Medical Appeals Amerigroup Community Care P.O. Box 62429 Virginia Beach, VA 23466-2429 Toll free: 1-800-600-4441 When we get your request, we will send you a letter within 10 business days. This letter will let you know we got your administrative review. A doctor who has not seen your case before will look at your administrative review. He or she will decide how Amerigroup should handle your administrative review. We will send you and your doctor a letter with the answer to your administrative review. The letter will tell you the reasons for our decision. We will do this within 30 calendar days from when we get your preservice administrative review request and within 45 calendar days from when we get your postservice administrative review request. If there is a delay Amerigroup cannot control, more information is needed or you request a delay, we will send you a letter. The letter will tell you we need 14 more calendar days to review your administrative review. We have a process to answer your administrative review quickly if the care your doctor says you need is urgent. Please see the section Expedited Administrative Reviews for help. If you, an authorized representative (a person you prefer to help you), your PCP or the doctor taking care of you at the time, with your written consent, or a legal representative for a deceased member’s estate files a medical administrative review or an appeal, Amerigroup will not hold it against you, your authorized representative or your doctor. We will be here to help you get quality health care. At any time during the administrative review process, you or your representative may: Obtain and examine a copy of the documents used in the administrative review Provide additional information or facts to Amerigroup in person or in writing Expedited administrative reviews You, your PCP, the doctor taking care of you at the time, the person you ask to file an administrative review for you or a legal representative of a deceased member’s estate can request an expedited administrative review. You can request an expedited administrative review if you or your doctor feels that taking the time for the standard administrative review process could seriously harm your life or your health. You can request an expedited administrative review in two ways: You can call Member Services toll free at 1-800-600-4441 Fax Quality Management at 1-877-842-7183 39 GA-MHB-0026-14 GA MHB ENG 10.14 When we get your letter or call, we will send you a letter with the answer to your administrative review request. The letter will tell you the reasons for our decision. We will do this within 72 hours after we get your administrative review request or sooner if your health condition calls for it. If we do not agree that your request for an administrative review should be expedited, we will call you right away. We will send you a letter within two calendar days to let you know how the decision was made and that your administrative review will be reviewed through the standard review process. You may file a grievance if you do not agree with this decision by calling Member Services. If the decision of your expedited administrative review agrees with our first decision, an Amerigroup representative will call you. Amerigroup will also send you a letter to let you know the decision that was made and that we will not pay for the service asked for. If there is a delay Amerigroup cannot control, more information is needed or you request a delay, we will send you a letter. The letter will tell you we need 14 more calendar days to review your expedited administrative review. !DMINISTR!TIVE L!W HE!RING Medicaid eligible members You, your authorized representative or a legal representative of a deceased member’s estate may ask for an administrative law hearing. You must send a letter after you have gone through the Amerigroup grievance or administrative review process. You must send a letter for an administrative law hearing. Your provider cannot ask for an administrative law hearing for you unless you name him or her as your personal representative. At any time during the administrative law hearing process, you or your representative may: Obtain and examine a copy of the documents that will used for review Provide additional information or facts to Amerigroup in person or in writing The decision reached by an administrative law hearing will be final. You must ask for the administrative law hearing within 30 calendar days from the day we send you the administrative review decision. You can ask for a continuation of benefits during the administrative law hearing process. See the section Continuation of Benefits for help. You can request an administrative law hearing by sending a letter to: Amerigroup Community Care Administrative Law Hearings 303 Perimeter Center N., Suite 400 Atlanta, GA 30346 You may also submit your complaint to the Department of Insurance. Their address is listed below. Department of Insurance 2 Martin Luther King, Jr. Drive West Tower, Suite 704 Atlanta, GA 30334 Main telephone: 404-656-2070 Toll free: 1-800-656-2298 Fax: 404-657-8542 40 GA-MHB-0026-14 GA MHB ENG 10.14 The Office of State Administrative Hearings will tell you of the time, place and date of the hearing. An administrative law judge will hold the hearing. You may speak for yourself or let a friend or family member speak for you. You may get help from a lawyer. You may also be able to get free legal help. If you want a lawyer, please call one of these telephone numbers: • Atlanta Legal Aid: 404-377-0701 (Dekalb-Gwinnett Counties) 770-528-2565 (Cobb County) 404-524-5811 (Fulton County) 404-669-0233 (South Fulton-Clayton Counties) 678-376-4545 (Gwinnett County) • Georgia Legal Services program: 404-206-5175 • Georgia Advocacy Office: 1-800-537-2329 • State Ombudsman Office: 1-888-454-5826 You may also ask for free mediation services after you have filed a request for hearing. Please call 404-657-2800. PeachCare for Kids® eligible members A formal appeal committee is also called a Department of Community Health (DCH) review. You or your authorized representative may ask for a formal appeal committee review in writing from the state after you have gone through all of the Amerigroup administrative review processes. You must ask for a formal appeal committee review within 30 calendar days from the date of the administrative review decision letter. You can ask for a continuation of benefits during the formal appeal committee process. See the section Continuation of Benefits for help. The decision reached by a formal appeal committee will be final. You may ask for a formal appeal committee review by sending a letter to: Department of Community Health PeachCare for Kids® 2 Peachtree St., 37th floor Atlanta, GA 30303-3159 Amerigroup will comply with the administrative law hearing or the formal appeal committee decision. ONTINU!TION OF ENEFITS You may ask Amerigroup to continue to cover your benefits during the administrative review, administrative law hearing or formal appeal committee process. If coverage of a service you are receiving is denied or reduced and you want to continue that service during your administrative review, administrative law hearing or formal appeal committee, you can call Member Services to request it. You must call to ask us to continue your benefits within 10 calendar days of when we mailed you the notice that said we wouldn’t cover or pay for a service. We must continue coverage of your benefits until: You withdraw the administrative review, administrative law hearing or formal appeal committee request Ten calendar days from the date of our first decision has passed and you have not made a request to continue benefits within the 10-calendar-day time frame if you have not requested an appeal An administrative review, administrative law hearing or formal appeal committee decision is reached and is not in your favor 41 GA-MHB-0026-14 GA MHB ENG 10.14 Authorization expires or your service limits are met You may have to pay for the cost of any continued benefit if the final determination is not in your favor. If a decision is made in your favor as a result of your administrative review or appeal, Amerigroup will authorize and pay for the services we said we would not cover before. Payment reviews If you receive a service from a provider and Amerigroup does not pay for that service, you may receive a notice from Amerigroup called an Explanation of Benefits (EOB). This is not a bill. The EOB will tell you: The date you got the service The type of service it was The reason we cannot pay for the service The provider, health care place or person who gave you this service will get a notice called an Explanation of Payment. If you get an EOB, you do not need to call or do anything at that time. You may call if you want to or if your provider disagrees with the decision. You can ask Amerigroup to look again at the service we said we would not pay for. You must ask for us to do this within 30 calendar days of getting the EOB. To do this, you or your doctor can call Member Services toll free at 1-800-600-4441. You or your doctor can also mail your request and medical information for the service to: Administrative Review and Grievance Department Amerigroup Community Care 303 Perimeter Center N., Suite 400 Atlanta, GA 30346 Amerigroup can accept your request by phone, but you must follow up in writing. You have the right to ask for a grievance. See the section Complaints, Grievances and Administrative Reviews for help. OTHER INFORM!TION If you move You should call your Department of Family and Children Services caseworker as soon as you move to report your new address. Once you call COMPASS at 1-877-423-4746, then you should call Member Services at 1-800-600-4441. You will continue to get health care services through us in your current area until the address is changed. You must call Amerigroup before you can get any services in your new area unless it is an emergency. If your family size changes You should call Department of Family and Children Services if your family size changes. Call COMPASS at 1-877-423-4746, then you should call Member Services at 1-800-600-4441. 42 GA-MHB-0026-14 GA MHB ENG 10.14 Renew your Medicaid or your child’s Peachare for Kids® benefits on time Keep the right care. Do not lose your health care benefits! You could lose your benefits even if you still qualify if you do not renew. You must renew your eligibility for Medicaid every 12 months or your child’s PeachCare for Kids® every 12 months. Your county DFCS office or PeachCare for Kids® will send you a letter to tell you when it is time to renew your Medicaid or PeachCare for Kids® benefits. It is important to follow the instructions in this letter. If you need help, call COMPASS at 1-877-423-4746 or Member Services at 1-800-600-4441. If you do not renew your benefits by the date in the letter, you may lose your health care benefits. For help or to find out the date you need to renew your benefits, call your local DFCS office. We want you to keep getting your health care benefits from us if you still qualify. Your family’s health is very important to us. If you are no longer eligible for Medicaid/PeachCare for Kids® You will be disenrolled from Amerigroup if you are no longer eligible for Medicaid. If you are no longer eligible for Medicaid based on income, your children may be eligible for PeachCare for Kids®. To find out more, call PeachCare for Kids® toll free at 1-877-GA-PEACH (1-877-427-3224). How to disenroll from Amerigroup If you do not like something about Amerigroup, please call Member Services. We will work with you to try and fix the problem. If you are still not happy, you may be able to change to another health plan. You can change health plans without cause during your first 90 days of enrollment. After that, you can change health plans every 12 months. Please call Member Services for disenrollment forms and assistance. If your disenrollment request is received in the mail between the first and the 15th of the month, your disenrollment will be effective on the first day of the following month. If your disenrollment request is received in the mail between the 16th and the 31st of the month, your disenrollment will be effective on the first day of the second month after the request was received. For example, if your disenrollment request is received on April 15, your disenrollment will be effective May 1. If your disenrollment request is received on April 16, your disenrollment will be effective June 1. Reasons why you can be disenrolled from Amerigroup There are several reasons you could be disenrolled from Amerigroup without asking to be disenrolled. These are listed below. If you have done something that may lead to disenrollment, we will contact you. We will ask you to tell us what happened. You could be disenrolled immediately from Amerigroup if: You are no longer eligible for Medicaid You are disenrolled by the Georgia Department of Community Health (DCH) You let someone else use your Amerigroup ID card You move out of the service region You are sent to prison You are placed in a long-term nursing facility, Community-based Alternative for Youth (CBAY), state institution or intermediate care facility for the mentally retarded If you have any questions about your enrollment, call our Member Services department for help at 1-800-600-4441 (TTY 1-800-855-2880). 43 GA-MHB-0026-14 GA MHB ENG 10.14 If you get a bill Always show your Amerigroup ID card and current Medicaid or PeachCare for Kids® card when you see a doctor, go to the hospital or go for tests. Even if your doctor told you to go, you must show your Amerigroup ID card and current Medicaid or PeachCare for Kids® card to make sure you are not sent a bill for services covered by Amerigroup. You do not have to show your Amerigroup ID card before you get emergency care. If you do get a bill, send it to us with a letter saying that you have been sent a bill. Send the letter to the address below: Amerigroup Community Care 303 Perimeter Center N., Suite 400 Atlanta, GA 30346 Members who have an emergency medical condition are not liable for payment of subsequent screening and treatment needed to diagnose the specific condition or to stabilize the member. If you need help understanding this or other information in this handbook, call our Member Services department at 1-800-600-4441 (TTY 1-800-855-2880). If you have other health insurance (Coordination of benefits) Please call Member Services if you or your children have other insurance. The other insurance plan needs to be billed for your health care services before Amerigroup can be billed. Amerigroup will work with the other insurance plan on payment for these services. Changes in your Amerigroup coverage Sometimes, Amerigroup may have to make changes in the way it works, its covered services or its network doctors and hospitals. We will mail you a letter when we make changes in the services that are covered. Your PCP’s office may move, close or leave our network. If this happens, we will call or send you a letter to tell you about this. We can also help you pick a new PCP. You can call Member Services if you have any questions. Member Services can also send you a current list of our network doctors. How to tell Amerigroup about changes you think we should make We want to know what you like and do not like about Amerigroup. Your ideas will help us make Amerigroup better. Please call Member Services to tell us your ideas. Member Services is available Monday through Friday 7 a.m. to 7 p.m. to serve you. You can also send a letter to: Amerigroup Community Care 303 Perimeter Center N., Suite 400 Atlanta, GA 30346 Amerigroup has a group of members who meet quarterly to give us their ideas. These meetings are called member advisory meetings. This is a chance for you to find out more about us, ask questions and give us suggestions for improvement. If you would like to be part of this group, call Member Services. Amerigroup also sends surveys to some members. The surveys ask questions about how you like Amerigroup. If we send you a survey, please fill it out and send it back. Our staff may also call to ask how you like Amerigroup. Please tell them what you think. Your ideas can help us make Amerigroup better. 44 GA-MHB-0026-14 GA MHB ENG 10.14 How Amerigroup pays providers Different providers in our network have agreed to be paid in different ways by us. Your provider may be paid each time he or she treats you (fee-for-service). Or your provider may be paid a set fee each month for each member whether or not the member actually gets services (capitation). These kinds of pay may include ways to earn more money. This kind of pay is based on different things like member satisfaction, quality of care, accessibility and availability. If you want more information about how our contracted doctors or any other providers in our network are paid, please call Member Services or write us at: Amerigroup Community Care 303 Perimeter Center N., Suite 400 Atlanta, GA 30346 45 GA-MHB-0026-14 GA MHB ENG 10.14 YOUR RIGHTS !ND RESPONSIILITIES !S !N !MERIGROUP MEMER Your rights Amerigroup members have the right to: Get timely and proper notice; you must get notice in writing before Amerigroup takes any action to end your Amerigroup coverage. Get a Medicaid Fair Hearing if you disagree with a decision Amerigroup makes about your health care coverage. Get a copy of the Notice of Privacy Practices that tells you your rights on protected health information (PHI) and the responsibility of Amerigroup to protect your PHI. This includes the right to know how Amerigroup handles, uses and gives out your PHI. PHI is defined by HIPAA Privacy Regulations as information that: - Identifies you or can be used to identify you - Either comes from you or has been created or received by a health care provider, a health plan, your employer or a health care clearinghouse - Has to do with your physical or mental health condition, providing health care to you or paying for providing health care to you Get a current directory of doctors within the Amerigroup network. Get information about your Amerigroup doctors and other network providers; call Member Services at 1-800-600-4441. Choose any of our Amerigroup network specialists after getting a referral from your PCP. Be referred to specialists who are experienced in treating disabilities if you have any chronic disabilities. Have access to a PCP or a backup PCP 24 hours a day, 365 days a year for urgent care; this information is on your member ID card. Call 911 without getting permission from Amerigroup if you have an emergency situation. Direct access for women’s routine and preventive health care (OB-GYN). Have a doctor make the decision to deny or limit your coverage. Have no gag rules, which means that doctors are free to discuss all medical treatment options, even if they are not covered services. Know how Amerigroup pays the doctors, so you know if there are financial incentives or disincentives tied to medical decisions. Know how to make a complaint to Amerigroup. Know how to ask for an administrative review of a decision to not pay for a service or limit coverage to Amerigroup. Know you or your doctor cannot be penalized for filing a complaint or administrative review. Be treated with respect and dignity by health care providers, their staff and all individuals employed by our company. Have information about Amerigroup, its services, policies and procedures, providers, member rights and responsibilities, and any changes made. Talk about your medical record with your PCP; you can ask for a summary of that record. Refuse treatment to the extent of the law and be aware of the results. This includes the right to refuse to be part of research. Decide ahead of time the kind of care you want if you become sick, injured or seriously ill by making a living will. 46 GA-MHB-0026-14 GA MHB ENG 10.14 Decide ahead of time the person you want to make decisions about your care if you are not able to by making a durable power of attorney. Expect that your records and communications will be treated confidentially and not released without your permission; parents of members who are over 18 cannot have access to records when care is for OB-GYN services. If you are over 18, expect that you will be able to participate in and make decisions about your own and your child’s health care. - If you are under 18, expect that you will be able to participate in and make decisions about your own and your child’s health care if you are married or declared emancipated by a court order. Choose a primary care provider (PCP), choose a new PCP and have privacy during a visit with a doctor. Have your medical information given to a person you choose to coordinate care when you are unable to or have it given to a person who is legally authorized when concern for your health makes it inadvisable to give such information to you. Have medical services available to you under your Amerigroup plan in accordance with 42 CFR 438.206 through 438.210. Be free from liability and receiving bills from providers for medically needed or covered services that were authorized or covered by Amerigroup in which the provider was not paid. Only be responsible for copays as described in this member handbook. Be free from any Amerigroup debts in the event of insolvency and liability for covered services in which the state does not pay to Amerigroup. Be free from payment for covered services in which the payment exceeds the amount you would be responsible for if Amerigroup provided the service. Continue as a member of Amerigroup despite your health status or need for care. Call our Nurse HelpLine 24 hours a day, 7 days a week toll free at 1-800-600-4441. Call our Member Services department toll free at 1-800-600-4441 from 7 a.m. to 7 p.m. weekdays, except for state holidays. Get help from someone who speaks your primary language or get help through a TTY/TDD line if you are deaf or hard of hearing at 1-800-855-2880. Expect doctor offices to have wheelchair access. Receive information on available treatment options and alternatives, regardless of cost or benefit coverage. Ask for and receive a copy of your medical records and ask to amend or correct the record, and not be restrained or secluded if doing so is to punish you or: - For someone else’s convenience - Meant to force you to do something you do not want to do Take part in making decisions about your health care with your doctor. Make suggestions about the Amerigroup member rights and responsibilities policy. Discuss questions you may have about your medical care or services with Amerigroup; call Member Services at 1-800-600-4441. 47 GA-MHB-0026-14 GA MHB ENG 10.14 Your responsibilities Amerigroup members have the responsibility to: Notify your PCP as soon as possible after you get emergency treatment. Go to the emergency room when you have an emergency. Call Amerigroup if you have a problem and need help. Tell your PCP about symptoms or problems and ask questions. Read this member handbook to understand how Amerigroup works. Notify Amerigroup if a family member who is in Amerigroup has died. Someone must also notify Amerigroup if you die. Give Amerigroup proper identification when you enroll. Treat your doctors, their staff and Amerigroup employees with respect and dignity. Not be disruptive in your doctor’s office. Respect the rights and property of all providers. Cooperate with people providing your health care. Get information about treatment and consider this treatment before it is done. Discuss any problems in following your doctor’s directions. Consider the results of refusing treatment recommended by a doctor. Help your PCP get your medical records from the doctor you had before; you should also help your PCP fill out new medical records. Respect the privacy of other people waiting in the doctors’ offices. Get permission from your PCP or the PCP’s associates before seeing a consultant or specialist; you should also get permission from your PCP before going to the emergency room unless you have an emergency medical condition. Call Amerigroup and change your PCP before seeing a new PCP. Learn and follow the Amerigroup policies and procedures outlined in this handbook until you are disenrolled. Make and keep appointments and be on time. Always call the doctor’s office if you need to cancel an appointment, change your appointment time or will be late. Discuss complaints, concerns and opinions in an appropriate and courteous way. Tell your doctor who you want to be told about your health. Get medical services from your PCP. Know and get involved in your health care. You should talk with your doctor about recommended treatment. You must then follow the plans and instructions for care agreed upon with your provider. Know how to take your medicines the right way. Carry your Amerigroup, Medicaid and/or PeachCare for Kids® ID card(s) at all times. You should report any lost or stolen cards to Amerigroup quickly. You should also contact Amerigroup if information on your ID card is wrong or if you have changes in name, address or marital status. Show your ID cards to each provider. Tell Amerigroup about any doctors you are currently seeing. Provide true and complete information about your circumstances. Report change in your circumstances. Give Amerigroup and your doctor the information they need to take care of your medical needs. 48 GA-MHB-0026-14 GA MHB ENG 10.14 HOW TO REPORT MISUSE OF THE MEDI!ID OR PE!H!RE FOR KIDS® PROGR!MS If you know someone who is misusing Medicaid or the PeachCare for Kids® program, you can report him or her. To report doctors, clinics, hospitals, nursing homes or Medicaid/PeachCare for Kids® program enrollees, write or call Amerigroup at: Amerigroup Community Care 303 Perimeter Center N., Suite 400 Atlanta, GA 30346 1-800-600-4441 To report doctors, clinics, hospitals, nursing homes or Medicaid/PeachCare for Kids® program enrollees, you can also write or call the Department of Community Health’s Program Integrity Section. Program Integrity Section Department of Community Health P.O. Box 38436 Atlanta, GA 30334 Toll Free: 1-800-533-0686 Local: 404-206-6480 If you are deaf or hard of hearing, call the toll-free AT&T Relay Service at 1-800-855-2880. NOTIE OF PRIV!Y PR!TIES The original effective date of this notice was April 14, 2003. Please read this carefully. This tells you who can see your protected health information (PHI) with and without your OK. It also tells what rights you have to see and change your information. Information about your health and money is private. The law says we must keep this kind of information, called protected health information (PHI), safe for our members. That means if you’re a member right now or if you used to be. We get information about you from state agencies for Medicaid and the hildren’s Health Insurance Program after you become eligible and sign up for our health plan. We also get PHI from your doctors, clinics, labs and hospitals so we can OK and pay for your health care. Federal law says we must tell you what the law says we have to do to protect PHI that’s told to us, in writing or saved on a computer. We also have to tell you how we keep it safe. To protect PHI: On paper (called physical), we: – Lock our offices and files – Destroy paper with health information so others can’t get it Saved on a computer (called technical), we: – Use passwords so only the right people can get in – Use special programs to watch our systems 49 GA-MHB-0026-14 GA MHB ENG 10.14 Used or shared by people who work for us, doctors or the state, we: – Make rules for keeping information safe (called policies and procedures) – Teach people who work for us to follow the rules When is it OK for us to use and share your PHI? We can share your PHI with your family or a person you choose who helps with or pays for your health care if you tell us it’s OK. Sometimes, we can use and share it without your OK: For your medical care – To help doctors, hospitals and others get you the care you need For payment – To share information with the doctors, clinics and others who bill us for your care – When we say we’ll pay for health care or services before you get them For health care business reasons – To help with audits, fraud and abuse programs, planning, and everyday work – To find ways to make our programs better For public health reasons – To help public health officials keep people from getting sick or hurt With others who help with or pay for your care if you can’t speak for yourself and it’s best for you We must get your OK in writing before we use or share your PHI for anything but your care, payment, everyday business, research or other things not in this notice. Other things could be selling it or using it to sell things to you. We have to get your written OK before we share psychotherapy notes from your doctor about you. You may tell us in writing that you want to take back your written OK. We can’t take back what we used or shared when we had your OK. But we will stop using or sharing your PHI in the future. Other ways we can – or the law says we have to – use your PHI: To help the police and other people who make sure others follow laws To report abuse and neglect To help the court when we’re asked To answer legal documents To give information to health oversight agencies for things like audits or exams To help coroners, medical examiners or funeral directors find out your name and cause of death To help when you’ve asked to give your body parts to science For research To keep you or others from getting sick or badly hurt To help people who work for the government with certain jobs To give information to Workers’ Compensation if you get sick or hurt at work What are your rights? You can ask to look at your PHI and get a copy of it. We don’t have your whole medical record, though. If you want a copy of your whole medical record, ask your doctor or health clinic. You can ask us to change the medical record we have for you if you think something is wrong or missing. 50 GA-MHB-0026-14 GA MHB ENG 10.14 Sometimes, you can ask us not to share your PHI. ut we don’t have to agree to your request. You can ask us to send PHI to a different address than the one we have for you or in another way. We can do this if sending it to the address we have for you may put you in danger. You can ask us to tell you all the times over the past six years we’ve shared your PHI with someone else. This won’t list the times we’ve shared it because of health care, payment, everyday health care business or some other reasons we didn’t list here. You can ask for a paper copy of this notice at any time, even if you asked for this one by email. If you pay the whole bill for a service, you can ask your doctor not to share the information about that service with us. What do we have to do? The law says we must keep your PHI private except as we’ve said in this notice. We must tell you what the law says we have to do about privacy. We must do what we say we’ll do in this notice. We must send your PHI to another address or to send it in a way other than regular mail if you ask for reasons that make sense, like if you’re in danger. We must tell you if we have to share your PHI after you’ve asked us not to. If state laws say we have to do more than what we’ve said here, we’ll follow those laws. We have to let you know if we think your PHI hasn’t been kept private. What if you have questions? If you have questions about our privacy rules or want to use your rights, please call Member Services at 1-800-600-4441. If you’re deaf or hard of hearing, call the AT&T Relay Service at 1-800-855-2880. What if you have a complaint? We’re here to help. If you feel your PHI hasn’t been kept safe, you may call Member Services or contact the Department of Health and Human Services. Nothing bad will happen to you if you complain. Write to or call the Department of Health and Human Services: Roosevelt Freeman, Regional Manager Office for Civil Rights U.S. Department of Health and Human Services Sam Nunn Atlanta Federal Center, Suite 16T70 61 Forsyth St. SW Atlanta, GA 30303-8909 Phone: 1-800-368-1019 TDD: 1-800-537-7697 Fax: 404-562-7881 We reserve the right to change this notice and the ways we keep your PHI safe. If that happens, we’ll tell you about the changes in a newsletter. We’ll also post them on the Web at www.myamerigroup.com. 51 GA-MHB-0026-14 GA MHB ENG 10.14 As we told you in our Health Insurance Portability and Accountability Act (HIPAA) notice, we must follow state laws if they say we need to do more than the Federal HIPAA Privacy Rule. This notice tells you about your rights and what the state laws say we have to do. Your Personal Information We may ask for, use and share personal information (PI) as we talked about in this notice. Your PI is not public and tells us who you are. It’s often taken for insurance reasons. We may use your PI to make decisions about your: – Health – Habits – Hobbies We may get PI about you from other people or groups like: – Doctors – Hospitals – Other insurance companies We may share PI with people or groups outside of our company without your OK in some cases. We’ll let you know before we do anything where we have to give you a chance to say no. We’ll tell you how to let us know if you don’t want us to use or share your PI. You have the right to see and change your PI. We make sure your PI is kept safe. 52 GA-MHB-0026-14 GA MHB ENG 10.14 The additional section includes supplementary information for members in the Adoption Assistance program. For all questions, please call 1-855-661-2021. www.myamerigroup.com This member handbook has important information about Amerigroup Community Care benefits. Call the Georgia Families 360°SM Member Intake Line toll free at 1-855-661-2021 for a verbal translation. Dear Member: Welcome to Amerigroup! Thank you for choosing us to help you get quality health care benefits for your family. This member handbook tells you how Amerigroup works and how to keep your family healthy. It tells you how to get health care, too. You can always ask for the latest handbook toll free at 1-855-661-2021 (TTY 1-800-855-2880). There is also information included about a free membership for your child to participate in the Boys & Girls Clubs (excluding summer camp). This is a special Amerigroup benefit for members ages 6 to 18 who live near a Boys & Girls Club. The clubs provide many fun and educational activities for children. They are a great place to go after school. There is something for everyone! You will get your Amerigroup ID card and more facts from us in a few days. Your ID card will tell you when your Amerigroup membership starts. The name of your primary care provider (PCP) is on the card, too. Please check the PP’s name on your ID card. If it is not right, please call us. You can call the Georgia Families 360°SM Member Intake Line toll free at 1-855-661-2021. You can talk to a representative about your benefits. Our Member Intake Line is available 24 hours a day, 7 days a week. You can take advantage of these services: Choose or find a PCP in the Amerigroup network Change your PCP Request an ID card Update your address or phone number Request a member handbook or provider directory Sincerely, Fran Gary Plan President Amerigroup Georgia Amerigroup Community Care Adoption Assistance (AA) Member Handbook Addendum 303 Perimeter Center N., Suite 400 • !tlanta, G! 30346 1-855-661-2021 • www.myamerigroup.com/GA Table of Contents DEFINITIONS................................................................................................................................ 1 CARE COORDINATION.................................................................................................................. 1 Role of care coordination/care coordinator ........................................................................................ 1 How to access care coordination services/call center ........................................................................ 1 CONTINUITY OF CARE AND TRANSITION OF CARE ISSUES ............................................................. 2 Continuity of care .................................................................................................................................. 2 Transition of members .......................................................................................................................... 2 DENTAL ....................................................................................................................................... 3 How to access a primary care dentist ............................................................................................. 3 How to change a primary care dentist ............................................................................................ 3 How to seek help with scheduling appointments ............................................................................... 3 How to cancel a scheduled appointment ............................................................................................ 3 CALL CENTER ............................................................................................................................... 3 Role of the call center............................................................................................................................ 3 How to access Georgia Families 360°SM ............................................................................................... 4 HEALTH CARE SERVICES ............................................................................................................... 4 Roles of the Division of Family and Children Services......................................................................... 4 Division of Family and Children Services Revenue Maximization Specialist ................................ 4 Division of Family and Children Services Clinical Program Specialist............................................ 4 Role of the Department of Juvenile Justice ......................................................................................... 4 COPAYMENTS.............................................................................................................................. 5 PHARMACY .................................................................................................................................5 Prescription drug supply ....................................................................................................................... 5 ENROLLMENT .............................................................................................................................. 5 Nonmandatory enrollment ................................................................................................................... 5 DISENROLLMENT FOR ADOPTIVE ASSISTANCE MEMBERS............................................................. 5 How to disenroll from Amerigroup ...................................................................................................... 5 How to enroll back into Amerigroup .................................................................................................... 6 OMBUDSMAN LIAISON ................................................................................................................ 6 What is the Office of the Ombudsman? .............................................................................................. 6 Department of Community Health State Ombudsman office ....................................................... 6 DEFINITIONS Adoption Assistance (AA) – A program founded by the Adoption Assistance and Child Welfare Act of 1980 (P.L. 96-272) that provides financial and medical benefits to adoptive families who adopt children with special needs up to 18 years of age. There are three categories of adoption assistance: Monthly adoption assistance payments Medicaid benefits Nonrecurring adoption assistance (such as adoption fees, court costs, attorney fees and others) !RE OORDIN!TION Role of care coordination/care coordinator Amerigroup will assign the member a care coordinator to aid the member in getting the health care they need to take care of his or herself. Our Amerigroup care coordination team will support the member’s doctor’s plan for their health by helping all of the member’s doctor’s talk with each other to ensure he or she gets the best care to get and stay healthy. They will also make suggestions on some other services the member may need to help them in the member’s treatment plan. The care coordinator is the main contact between you, !merigroup, the state agencies, other caregivers and the member’s doctor. Our interdisciplinary care coordination teams: Are responsible for coordinating all services identified in the member’s health care service plan Include care coordinators who provide information to and assist providers, members, caregivers and Division of Family Services (DFCS) staff with access to care and coordination of services Ensure access to primary, dental, and specialty care and support services, including assisting members, caregivers and adoptive parents, with locating providers and scheduling, and getting appointments as necessary Help with coordinating nonemergent transportation for members, as needed, for provider appointments and other health care services Document efforts to obtain provider appointments, arrange transportation, establish meaningful contact with the member’s primary care physician, dentist, specialists and other providers Arrange for referrals to community-based resources and document any barriers or obstacles to getting appointments, arranging transportation, establishing meaningful contact with providers or arranging referrals to community-based resources Ensure providers and adoptive parents have access to information about the Amerigroup preauthorization process Define program requirements and processes, including the member appeals process and how we assist providers and members with the process Offers application assistance to members who may qualify for Supplemental Security Income (SSI) benefits How to access care coordination services/call center Care coordination services are available 24 hours a day, 7 days a week. If assistance is needed getting any type of service, please call the care coordination team at 1-855-661-2021. This number is also on the Amerigroup member ID card. 1 GA-MHB-0026-14 GA MHB ENG 10.14 ONTINUITY OF !RE !ND TR!NSITION OF !RE ISSUES If help is needed with keeping services the member already has or needs a different service or doctor, the care coordination team can help. This is called continuity of care or transition of care. Continuity of care To ensure continuity of care, program members receiving services allowed in their treatment plans by their prior care management organization, private insurer or Fee-for-Service Medicaid, the care coordinator will allow the member to continue with his or her providers and current services. This includes issuing an out-of-network authorization to ensure the member’s condition remains stable and services are consistent to meet the member’s needs. !fter the continuity period has ended or the member is considered medically or psychologically stable, we will work with the member and/or caregiver to note additional changes in services or a movement to a network provider where needed. All allowances will continue for a period of at least 30 days or until the Amerigroup authorized health care service plan is completed. Transition of members We will coordinate with all Georgia state agency offices and departments as needed when a member transitions in or out of enrollment with Amerigroup. If a member transitions from another care management organization (CMO) or from private insurance, we will contact the member’s prior CMO or other insurer. We will ask for: Information about the member’s needs Current medical necessity determinations Authorized care and treatment plans If a member transitions from Fee-for-Service Medicaid, we will coordinate with the Department of Community Health (DH) staff assigned to coordinate administrative services. We will contact the member’s prior service providers, including primary care physicians, specialists and dental providers. We will ask for: Information about the member’s needs Current medical necessity determinations Authorized care and treatment plans For all members, we will: Review the member’s health status and other appropriate factors to determine whether the member meets the general eligibility criteria for entering a Home- or Community-Based Services (HCBS) waiver program Start the waiver application process and, if necessary, place youth on waiver waiting list(s) Educate members about options for services and supports available after eligibility terminates in collaboration with DFCS including: - Independence Plus - Individual with Disabilities Education Act participation and application for postsecondary options (housing and vocational opportunities) Education will include facts on accessing disability services available from educational institutions and employers where appropriate. 2 GA-MHB-0026-14 GA MHB ENG 10.14 DENT!L Each member will have a chance to choose their own dentist or Amerigroup will choose one for the member. The dentist will be the member’s primary care dentist also referred to as primary care dentist (PCD). How to access a primary care dentist You may call Scion at 1-888-983-4699, or you may visit their website at www.myamerigroup.com/ScionDental. How to change a primary care dentist The member’s PD may change by calling 1-888-983-4699 or by visiting www.myamerigroup.com/ScionDental. How to seek help with scheduling appointments Sometimes members need a little help setting up an appointment to go the doctor or other services. The care coordination team can help set up an appointment to get the care needed. Please call the Georgia Families 360°SM Member Intake Line at 1-855-661-2021, and we will work on a time and date for an appointment that works best. Once the appointment has been set, we will reach out to the member and let them know what has been organized. How to cancel a scheduled appointment Amerigroup partners with the member’s doctor to help make sure the doctor can give great care to all members in a timely manner. A missed appointment leaves an empty slot that could have been used by a member in need of medical care. Missed appointments help make time in the waiting room longer. Appointments are in high demand and early confirmation or cancellation will ensure members are seen or give another person the chance to get timely medical care. How to cancel an appointment: Notify the doctor 24 hours before the scheduled appointment to cancel. Leave a voice mail message if a person cannot be reached. Leave the patient’s name, appointment date and doctor’s name. Leave a callback phone number. Call to reschedule the appointment within two days of a missed appointment. For assistance in scheduling an appointment, please call the Georgia Families 360°SM Member Intake Line at 1-855-661-2021. !LL ENTER Role of the call center Our call center is called the Georgia Families 360°SM Member Intake Line. The Georgia Families 360°SM Member Intake Line can help with the following: Choose or find a primary care provider (PCP) in the Amerigroup network Change a PCP Request an ID card Update an address or phone number Request a member handbook or provider directory The Georgia Families 360°SM Member Intake Line can be accessed at any time at 1-855-661-2021. 3 GA-MHB-0026-14 GA MHB ENG 10.14 How to access Georgia Families 360°SM Call the Georgia Families 360°SM Member Intake Line at 1-855-661-2021 24 hours a day, 7 days a week. If you are deaf or hard of hearing, call our AT&T Relay Service at 1-800-855-2880. HE!LTH !RE SERVIES Roles of the Division of Family and Children Services A Division of the Family and Children Services (DFCS) case manager is a team member who provides assistance to children and families by helping them address behavioral health and social problems related to child abuse and neglect or adoption assistance. DFCS case managers provide help and perform duties related to various social services program areas, such as Child Protective Services (CPS), foster care, resource development and adoption assistance. Division of Family and Children Services Revenue Maximization Specialist A revenue maximization specialist (RMS) is a regional eligibility specialist trained in Title IV-E foster care and adoption assistance programs and Medicaid eligibility for child welfare funding determinations and Medicaid eligibility. Division of Family and Children Services Clinical Program Specialist DFCS region-specific team members whose responsibilities include, but are not limited to, the following: Oversight of DFCS children getting behavioral health services and working with the Department of Behavioral Health and Developmental Disabilities (DBHDD) program specialists serving specific regions across the state - Reviews the status of a child receiving inpatient treatment at a psychiatric residential treatment family or psychiatric hospital at least monthly - Participates in discharge goals and planning Monitors all foster care children getting behavioral health medication Maintains a regional listing of available behavioral health providers Guides or assists DFCS case managers for foster care members getting behavioral health services, developmental disability services or special medical services transition from non-foster care Medicaid to foster care Medicaid and vice versa to ensure continuity of services Members of these teams will work directly with your assigned care coordination team. Role of the Department of Juvenile Justice The Department of Juvenile Justice (DJJ) serves youth who are involved in the juvenile justice system. DJJ provides probation supervision services, secure detention, medical care and behavioral health treatment to youth in the department’s care. When appropriate, youth committed to DJJ are placed in out-of-home care such as group homes, emergency shelters, residential facilities and child care institutions. Youth who are in out-of home care receive medical and behavioral health treatment by providers in the communities where they are placed. 4 GA-MHB-0026-14 GA MHB ENG 10.14 There is several DJJ staff who may be involved with coordinating care for youth placed out of the home. These staff may include the following: DJJ Juvenile Probation and Parole Specialist (JPPS): A DJJ staff responsible for providing intake, informal adjustment and probation services to youth for the Juvenile Court and aftercare and commitment services to youth under DJJ supervision. At a minimum, JPPS will be solely responsible for coordinating youth placements in residential treatment settings, supervision in their communities, development of service plans that may consist of health care, mental health and educational needs identified during the youth’s initial assessment that may not be limited to referrals to collaborative agencies or resource providers. Residential Case Manager: The designated residential program employee, with case management responsibilities for a youth, who shares joint service planning responsibilities with the JPPS. DJJ Residential Placement Specialist (RPS) – DJJ staff responsible for identifying, coordinating and overseeing out-of-home care for committed youth. DJJ Case Expeditor – DJJ staff responsible for identifying and coordinating out-of-home care as an alternative to detention for youth as approved by the Court. Members of this team will work directly with the member’s assigned care coordination team. OP!YMENTS A copayment or copay is the amount the member may need to pay for a covered service. There are no copays for members in the Adoption Assistance Georgia Families 360°SM program. PH!RM!Y Prescription drug supply If necessary, a 72-hour supply of medication can be given to the member by the retail pharmacy without prior authorization through the use of an override code while you wait for a decision on your prior authorization request. The decision to approve or deny the request for prior authorization is made within 24 hours of receipt of all necessary information. If the member’s doctor has not responded to the Pharmacy department's request to get the information needed to make the decision within 72 hours, the decision time frame has expired and notice will be provided to the member and the doctor. ENROLLMENT Nonmandatory enrollment Members enrolled in the following programs are not required to be enrolled in Amerigroup: Children less than 21 years of age who are in foster care under Title IV-E of the Social Security Act and are enrolled in the Georgia Pediatric program Children who live or have been assigned out of the state of Georgia Member enrolled in CMS DISENROLLMENT FOR !DOPTIVE !SSIST!NE MEMERS How to disenroll from Amerigroup If the member does not like something about Amerigroup, please call Member Services. We will work with to try and fix the problem. If the member is still not happy, we may be able to change back to Fee-for-Service Medicaid. Members can change health plans without cause during their first 90 days of enrollment. After that, members can change health plans every 12 months. Members may change at any time and return to the Feefor-Service Medicaid delivery system. 5 GA-MHB-0026-14 GA MHB ENG 10.14 The following are causes for disenrollment by Adoption Assistance (AA) members: Amerigroup does not, because of moral or religious objections, provide the covered service the AA member seeks. The AA member needs related services to be performed at the same time and not all related services are available within the network- the !!’s provider or another provider has determined that receiving services separately would subject the AA member to unnecessary risk. Other reasons include, but are not limited to, poor quality of care, lack of access to services or lack of providers experienced in dealing with !! members’ health care needs. Please call Member Services for disenrollment forms and assistance. If we get your disenrollment request in the mail, the disenrollment will be processed immediately. How to enroll back into Amerigroup At any time after you disenroll from Amerigroup, you are able to enroll back into the health plan. Please email the Department of Community Health at FCAADJJ_MemberServices@dch.ga.gov to enroll back into Amerigroup. OMUDSM!N LI!ISON What is the Office of the Ombudsman? The Amerigroup Managed Care Office of the Ombudsman helps solve problems from a neutral view to ensure our members get all medically necessary covered services. The Ombudsman provides a voice to speak and act on behalf of children, youth and young adults in foster care. They make sure your voice is heard. Ombudsmen act as an independent forum to review and resolve complaints made by or on behalf of children in foster care regarding their care. Any concerned adult may also call to express their concerns and complaints through the Amerigroup Ombudsman. What does the Amerigroup Office of the Ombudsman do? • Listens to your concerns • Serves as an objective resource to resolve health care issues • Gathers additional information related to your concern • Helps members with urgent enrollment and disenrollment problems • Offers information and referrals • Identifies ways to improve the effectiveness of health care services • Educates members on how to effectively use the health care system • Helps make a plan to address concerns and makes suggestions Department of Community Health State Ombudsman office The Department of ommunity Health will also have an Ombudsman’s office that can help you with other nonhealth-related issues. You can call them at 1-855-558-1436 or email GF360@dch.gov. 6 GA-MHB-0026-14 GA MHB ENG 10.14
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