AGENDA NOTICE OF MEETING OF THE CITY

Transcription

AGENDA
NOTICE OF MEETING OF THE CITY COUNCIL OF
SHAVANO PARK, TEXAS
This notice is posted pursuant to the Texas Open Meetings Act. Notice hereby given that the
City Council of the CoSP, Texas will conduct Regular Meeting on Monday, May 16, 2016
scheduled at 6:30 p.m. at 900 Saddletree Court, Shavano Park City Council Chambers for
the purpose of considering the following agenda:
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE AND INVOCATION
3. CITIZENS TO BE HEARD
The City Council welcomes “Citizens to be Heard.” If you wish to speak, you must follow
these guidelines. As a courtesy to your fellow citizens and out of respect to our fellow
citizens, we request that if you wish to speak that you follow these guidelines.
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Pursuant to Resolution No. 04-11 citizens are given three minutes (3:00) to speak
during “Citizens to be Heard.”
Only citizens may speak.
Each citizen may only speak once, and no citizen may pass his/her time allotment to
another person.
Direct your comments to the entire Council, not to an individual member.
Show the Council members the same respect and courtesy that you expect to be shown
to you.
The Mayor will rule any disruptive behavior, including shouting or derogatory statements or
comments, out of order. Continuation of this type of behavior could result in a request by the
Mayor that the individual leave the meeting, and if refused, an order of removal. In compliance
with the Texas Open Meetings Act, no member of City Council may deliberate on citizen
comments. (Attorney General Opinion – JC 0169)
4. CITY COUNCIL COMMENTS
Pursuant to TEX. GOV’T CODE §551.0415(b), the Mayor and each City Council member
may announce city events/community interests and request that items be placed on future City
Council agendas. “Items of Community Interest” include:
 expressions of thanks, congratulations, or condolences;
 information regarding holiday schedules;
 an honorary or salutary recognition of a public official, public employee, or other
citizen, except that a discussion regarding a change in status of a person’s public office
or public employment is not honorary or salutary recognition for purposes of this
subdivision;
 a reminder about an upcoming event organized or sponsored by the governing body;
 information regarding a social, ceremonial, or community event organized or
sponsored by an entity other than the governing body that was attended or is scheduled
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to be attended by a member of the governing body or an official or employee of the
municipality or county; and
announcements involving an imminent threat to the public health and safety of people
in the municipality or county that has arisen after posting of the agenda
5. PRESENTATIONS, COMMENDATIONS AND ANNOUNCEMENTS
5.1.
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Plaques of Appreciation - Arbor / Earth Day 2016
Republic Services
CPS Energy
Ms. Megan Lira
5.2.
Proclamation - San Antonio Radio Club Field Day, June 25-26. 2016
5.3.
Proclamation - 100th Birthday Recognition for Mr. Everett Crosby DeWolfe.
5.4.
Recognition of Alderman Vicky Maisel - Service to the City of Shavano Park
6. REGULAR AGENDA ITEMS
6.1.
Discussion / action - Resolution R-2016-010 canvassing the 2016 General Election
- City Council
6.2.
Oath of Office - Newly elected officials - Mayor Werner
6.3.
Discussion / action - Appointment of Mayor Pro Tem - City Council
6.4.
Public Hearing - Public hearing to receive testimony and comments from
members of the public regarding a proposed amendment to Chapter 36, Table No.
1, for minimum lot sizes in Single-Family Dwelling Districts A-1, A-2, A-3, A-4
and A-5 PUD.
6.5.
Discussion / action - O-2016-007 - Proposed amendment to Chapter 36, Table No.
1, for minimum lot sizes in Single-Family Dwelling Districts A-1, A-2, A-3, A-4
and A-5 PUD (first reading) - City Manager Hill / Chairman Janssen
6.6.
Public Hearing - Public hearing to receive testimony and comments from the
public regarding the proposed replat of Shavano Park, Unit 19-C, Phase III
(PUD). Lots 2053 and 2054 of the replat of Shavano Park Unit -19C, Phase III are
proposed to be replatted to create one lot (Huntington subdivision Shavano Park,
Texas).
6.7.
Discussion / action - Proposed replat of Shavano Park, Unit 19-C, Phase III (PUD).
Lots 2053 and 2054 of the replat of Shavano Park Unit -19C, Phase III are
proposed to be replatted to create one lot (Huntington subdivision Shavano Park,
Texas) - City Manager Hill
6.8.
Public Hearing - Public hearing to receive testimony and comments from
members of the public regarding proposed amendments to Chapter 36, Article V
- Board of Adjustment, to implement Section 36-124 that will authorize the Board
of Adjustment to grant special exceptions.
6.9.
Discussion / action - O-2016-008 amendments to Chapter 36, Article V – Board
of Adjustment, to implement Section 36-124 that will authorize the Board of
Adjustment to grant special exceptions (first reading) - City Manager Hill
6.10. Discussion / action - FY 2016-17 Budget Development Calendar - City Manager
Hill
6.11. Discussion / action - Move the August regular City Council Meeting from August
22nd to August 29th in order to facilitate the Budget calendar - City Manager Hill
6.12. Discussion / action - Report on litigation, Texas ARD MOR Properties LP ET AL
vs Lockhill Venture LLC, Case Number 2014-CI-10796. Possible Executive
Session pursuant to TEX. GOVT’s Code §551.071, Consultation with Attorney) City Manager / City Attorney
7.
CITY MANAGER’S REPORT
All matters listed under this item are considered routine by the City Council and will only be
considered at the request of one or more Aldermen. Coincident with each listed item,
discussion will generally occur.
7.1.
Building Permit Activity Report
7.2.
Fire Department Activity Report
7.3.
Municipal Court Activity Report
7.4.
Police Department Activity Report
7.5.
Public Works Activity Report
7.6.
Finance Report (April)
8. CONSENT AGENDA
All matters listed under this item are considered routine by the City Council and will be enacted
by one motion. There will not be separate discussion of these items. If discussion is desired by
any Alderman on any item, that item will be removed from the consent agenda and will be
considered separately.
8.1.
Approval - City Council Meeting Minutes, April 25, 2016
8.2.
Approval – City Council Meeting Minutes, April 14, 2016
8.3.
Accept - Planning & Zoning Commission Meeting Minutes, April 6, 2016
8.4.
Accept - Quarterly Investment Report
8.5.
Discussion / action - Ordinance No. O-2016-005 amending the FY 2015-16 General
Fund and Water Budgets to reflect several un-programmed increases in revenues
and expenses (final reading) - City Manager.
9. ADJOURNMENT
Executive Sessions Authorized: This agenda has been reviewed and approved by the City’s legal
counsel and the presence of any subject in any Executive Session portion of the agenda constitutes
a written interpretation of TEX. GOV’T CODE CHAPTER 551 by legal counsel for the
governmental body and constitutes an opinion by the attorney that the items discussed therein may
be legally discussed in the closed portion of the meeting considering available opinions of a court
of record and opinions of the Texas Attorney General known to the attorney. This provision has
been added to this agenda with the intent to meet all elements necessary to satisfy TEX. GOV’T
CODE §551.144(c) and the meeting is conducted by all participants in reliance on this opinion.
Attendance by Other Elected or Appointed Officials:
It is anticipated that members of City Council or other city board, commissions and/or committees
may attend the meeting in numbers that may constitute a quorum of the other city boards,
commissions and/or committees. Notice is hereby given that the meeting, to the extent required by
law, is also noticed as a meeting of the other boards, commissions and/or committees of the City,
whose members may be in attendance. The members of the boards, commissions and/or
committees may participate in discussions on the same items listed on the agenda, which occur at
the meeting, but no action will be taken by such in attendance unless such item and action is
specifically provided for on an agenda for that board, commission or committee subject to the
Texas Open Meetings Act.
The facility is wheelchair accessible and accessible parking spaces are also available in the front
and sides of the building. The entry ramp is located in the front of the building. Sign interpretative
services for meetings must be made 48 hours in advance of the meeting. Call the City Secretary at
210-493-3478 x240 or TDD 1-800-735-2989.
CERTIFICATION:
I, the undersigned authority, do hereby certify that the above Notice of Meeting was posted at
Shavano City Hall, 900 Saddletree Court, a place convenient and readily accessible to the general
public at all times, and said Notice was posted on the 11th day of May 2016 at 10:00 a.m.
Zina Tedford
City Secretary
POTENTIAL FUTURE AGENDA ITEMS
No Items listed as a potential future agenda item will be considered unless listed as a regular
agenda item. Alderman please contact City staff to add new or reconsider old agenda items.
Pending agenda items for consideration at subsequent Council meetings may include one or more
of the following:
a. Approval - Resolution requesting suburban cities representation on the San Antonio
Water System (SAWS) Board of Trustees
b. Approval of Body Worn Cameras for inclusion in FY 2016-17 Budget
c. Veterans’ Memorial
d. Consideration for improvements to the City of Shavano Park’s Water Supervisory
Control and Data Acquisition (SCADA) system - May / June
e. Review Compensation Study Results
f. Review of Sign Ordinances
g. Request for Proposals for City of Shavano Park Auditors – August 2016 for 20162017 Fiscal Year
h. Policy on use of CoSP resources - Alderman Hisel / Mayor Pro Tem Ross
i. Report on litigation, Texas ARD MOR Properties LP ET AL vs. Lockhill Ventures
LLC, Case Number 2014-CI-10796. (Possible Executive Session pursuant to TEX.
GOV’T CODE §551.071, Consultation with Attorney) - City Manager / City Attorney
j. Consideration for creating additional citizen committees - Mayor Pro Tem Ross
k. City Council Orientation - Ald. Hisel
l. Accessory / Portable Buildings
m. Appointment of Council Appointed Positions - Annual January
n. City of Shavano Park Investment Policy - Annual February
o. Scheduling the Date for the Annual City - Wide garage sale - Annual February
p. City Manager Review - Annual April
q. Shavano Park Commercial and Residential Development Semi-annual Presentation Bitterblue, Inc. / Denton Communities - August/February
r. Selection of city committee and board members - Annual September
s. City Council adoption of organizational chart - Annual September
t. Designation of City of Shavano Park Official Paper - Annual October
u. Disposal of City Equipment / Furniture - Annual October
v. Official City Holidays - Annual November
q. Records Retention Policy - Annual December
r. Consideration for transfer portions of Fund Balance to Capital Replacement /
Improvement Fund - Annual December or January
CITY COUNCIL STAFF SUMMARY
Meeting Date: 5-16-16
Agenda item: 5.2
Prepared by: Zina Tedford
Reviewed by: Bill Hill
AGENDA ITEM DESCRIPTION:
Proclamation – San Antonio Radio Club Field Day
x
Attachments for Reference:
1) Request letter
2) Proclamation
BACKGROUND / HISTORY:
The City of Shavano Park has traditionally supported the San Antonio Radio Club during
Amateur Radio Week. The Club uses the City Hall parking lot to set up the radios during the 2
day event.
DISCUSSION: The San Antonio Radio Club will have representatives at the meeting to accept
the proclamation and discuss this annual event. The Club has applied for the use of City Hall
using the City application.
COURSES OF ACTION: N/A
FINANCIAL IMPACT: N/A
STAFF RECOMMENDATION: Mayor reads the Proclamation
San Antonio Radio Club
Bexar County's Communications Resource Since 1919
Zina Tedford,
City Secretary
City of Shavano Park
900 Saddletree Court
San Antonio, TX 78231
ztedford@shavanopark.org
210-493-3478
April 11, 2016
Dear Ms. Tedford,
Since 2003, on the fourth full weekend of June the San Antonio Radio Club set up a
simulated emergency radio station for, "Field Day", on the land adjacent to the City of
Shavano City Hall/Park Police Station. The club supplied radios, many antennas, two
tents, food, water, three generators and over forty-five radio operators to build
operate and finally remove a portable, world-wide capable communications center.
The San Antonio Radio Club requests permission to setup, "Field Day 2016", at the
above location on the weekend of June 25th at 0800, until 1300 the 26th, 2016. A
portable shelter will be set up on site the evening of the 24th at 1730, the balance of
equipment then set up the morning of the 25th.
If the site is available our activities will include, on-air demonstrations, satellite
communications and emergency preparedness activities.
During Amateur Radio Week, members the San Antonio Radio Club will put on
demonstrations, give talks to community groups and take part in other activities to
raise awareness about Amateur Radio. The week culminates with the annual
emergency preparedness exercise called "Field Day", June 25th and 26th, 2016.
Since 1933, the American Radio Relay League (ARRL), the national association for
Amateur Radio, has sponsored the event.
During Field Day, operators set up in local parks, at shopping malls, basement
emergency operations centers, or even in their own backyards, and get on the air
using generators or battery power across Western Hemisphere. Field Day was
designed to test operators' abilities to set up and operate portable stations under
emergency conditions. While people often think that cell phones or other
communications technologies have replaced ham radio, many have found out that
cell phone systems are overloaded nation-wide during a crisis or damaged by
storms. In the immediate area of the crisis cell phone use quickly exceeds capacity.
Field Day is a serious test of skill, but it is also a contest for fun and the largest "onair" operating event each year. During the weekend, radio operators try to contact as
many other Field Day stations as possible. More than 37,000 Amateur Radio
operators at over 2600 locations from the US and Canada participated in last year's
event. Totally over 1.3 million contacts were logged over 24 hours.
We hope to hold Field Day in the field next to the City of Shavano Park Police Station
and we will be there from 8:00 AM Saturday June 25, 2016 to 1:00 PM on Sunday
June 26, 2016.
Having visits from the public, police, fire department and city officials are very
welcome.
As soon as the location is secured Public Service Announcements will be written up
and sent to radio, television and cable media outlets.
Please feel free to call me if you have any questions.
Thank you for your consideration and assistance.
Sincerely,
Richard J. Elder, P.E. (WB5ACN)
DIRECTOR, San Antonio Radio Club
San Antonio Radio Club, http://W5SC.org
4317 WILLOW OAK
SCHERTZ, TX 78154
(210) 241-4600 cell
CITY OF SHAVANO PARK
OFFICE OF MAYOR
PROCLAMATION
WHEREAS, the City of Shavano Park works with the San Antonio Radio Club to
prepare for emergencies and licensed Amateur Radio operators have demonstrated
their value in public assistance by providing emergency radio communications; and
WHEREAS, for 96 years, these Amateur Radio operators donate these services free
of charge in the interest of the citizens of the City as well as the world; and
WHEREAS, these Amateur Radio operators are on alert for any emergency, local or
worldwide, and practice their communication skills during the American Radio
Relay League's Field Day exercise; and
WHEREAS, this year's Amateur Radio Field Day for the San Antonio Radio Club will
take place outside the City of Shavano Park City Hall on June 25-26, 2016 for the
twelfth time since 2003;
NOW, THEREFORE, I, Robert Werner, Mayor of the City of Shavano Park, hereby
declare the week of June 25-26, 2015 as
AMATEUR RADIO WEEK
in recognition of this important emergency preparedness exercise, and call upon all
citizens to pay tribute to the Amateur Radio operators that assist our City.
______________________________
Robert Werner, Mayor
PROCLAMATION
WHEREAS, Everett Crosby DeWolfe Jr. was born on May 20, 1916 in Brooklyn, New York
City USA; and
WHEREAS, Everett proudly served his country during WWII with the Army Pacific
Searchlight Brigade; and
WHEREAS, he married Ruth Johnson in 1946 and out of this union four children were born. He
has eleven grandchildren and ten (soon to be twelve) great-grandchildren; and
WHEREAS, the family moved to Shavano Park, Texas in 1955 and Everett became a lifelong
resident; and
WHEREAS, Everett over the years became involved in his church and belonged to the
Wayside Chapel as a Charter member, Sunday School Teacher, Elder and as the Choir
Director; and
WHEREAS, Everett continued spreading the word of God by serving as a Volunteer Chaplain
at the Bexar County jail where he visited and conducted Bible Study; and
WHEREAS, Everett Crosby DeWolfe Jr. will be turning 100 years old on May 20th;
WHEREAS, the City of Shavano Park is inspired by his long life and continued good health,
happiness, and an overflowing abundance of love and joy,
NOW, THEREFORE, I, Robert Werner, Mayor of the City of Shavano Park, on behalf of the
Shavano Park City Council, do hereby join Everett’s family and friends in expressing
appreciation to Everett Crosby DeWolfe Jr. for his dedication to God and family.
NOW THEREFORE BE IT FURTHER PROCLAIMED, I, Robert Werner, Mayor, am
honored to present this proclamation to Everett Crosby DeWolfe Jr. and hereby recognize May
20, 2016, as
“Everett Crosby DeWolfe Day”
_______________________________
ROBERT WERNER
MAYOR
Agenda item: 6.1 – 6.2
6.1 Discussion/possible action – Resolution No. R-2016-010 canvassing the 2016 General
Election
6.2 Oath of Office to newly elected officials – Mayor Werner
x
Attachments for Reference
1) Resolution R-2016-010
DISCUSSION:
- City Council will take action on the R-2016-010 canvassing the General Election called for the
purpose of electing three (3) Aldermen.
Once canvassing is complete, the Mayor will give the Oath of Office to newly elected officials.
COURSES OF ACTION: Canvass the General Election called for the purpose of electing three
(3) Aldermen.
STAFF RECOMMENDATION: Approve R-2016-010 canvassing the 2016 General Election.
RESOLUTION No. R-2016-010
A RESOLUTION AND ORDER CANVASSING THE RETURNS AND DECLARING THE OFFICIAL
RESULTS OF A GENERAL ELECTION TO ELECT THREE ALDERMEN.
There came to be considered the returns of an election held on May 7, 2016 for the purpose of electing three
Aldermen, and it appearing from said returns, duly and legally made, that each of the candidates in said election
received the following votes:
Race/Name
Alderman, Full Term
Early
Voting
Election
Day
EARLY VOTING
Total
ELECTION DAY
TOTAL
Mary Ann Hisel
301
132
433
Konrad Kuykendall
M.J. Smoot
228
252
105
117
333
369
Vicky Maisel
Mike Simpson
Bob Heintzelman
Gary Arnold
269
274
284
17
108
118
113
7
377
392
397
24
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAVANO
PARK, TEXAS:
That the election was duly called; that notice of said election was given in accordance with law and that said
election was held in accordance with law; Mary Ann Hisel, Mike Simpson and Bob Heintzelman were duly
elected to the City Council. Said above named parties are hereby declared duly elected to said respective
offices, subject to the taking of their oaths of office as provided by the laws of the State of Texas and the City of
Shavano Park, Texas.
It is further found and determined that in accordance with the order of this governing body that the City
Secretary posted written notice of the date, place and subject of this meeting on the bulletin board located at the
City Hall, a place convenient to the public, and said notice having been so posted and remaining posted
continuously for at least 72 hours preceding the date of this meeting. A copy of the return of said posting shall
be attached to the minutes of this meeting and shall be made a part thereof for all intents and purposes.
PASSED AND APPROVED by the City Council of the City of Shavano Park this the 16th day of May, 2016.
___________________________
ROBERT WERNER
MAYOR
Attest:___________________________________
Zina Tedford, City Secretary
Approved as to Form: __________________________
Charles Zech, City Attorney
Agenda item: 6.3
Discussion / action – Appointment of Mayor Pro Tem - City Council
1) N/A
As per the City of Shavano Park Code of Ordinances:
Sec. 2-27. - Mayor Pro Tempore.
At the first meeting of each new City Council, or as soon thereafter as practicable, one of the
Aldermen shall be elected Mayor Pro Tempore, who shall hold office for one year. In the case of the
failure, inability or refusal of the Mayor to act, the Mayor Pro Tempore shall perform the duties of the Mayor.
When serving as Mayor as the presiding officer at City Council meetings, the Mayor Pro Tempore shall
have the same rights and privileges and shall be entitled to vote on all matters. In the case of absence from
the City or the failure, inability, or refusal of both the Mayor and the Mayor Pro Tempore to perform the
duties of Mayor, the City Council may, at a City Council meeting, by a vote of three affirmative votes, select
an acting Mayor Pro Tempore, who shall serve as Mayor with all the powers and privileges of Mayor until
either the Mayor or Mayor Pro Tempore shall resume his duties of office. When such Acting Mayor Pro
Tempore is serving as the presiding officer at City Council meetings, he shall have all the powers set forth
in this section and in chapter 12, pertaining to elections, and shall be entitled to vote on all matters.
(Ord. No. 4, § 14, 2-20-1989)
DISCUSSION: N/A
COURSES OF ACTION: Appoint a Mayor Pro Tem for a one year term.
MOTION REQUESTED: Select Alderman ________ to serve as Mayor Pro Tem for a one
year term.
Meeting Date: May 16, 2016
Agenda item: 6.4 / 6.5
Prepared by: Curtis Leeth
6.4. Public Hearing - Public hearing to receive testimony and comments from members of the
public regarding a proposed amendment to Chapter 36, Table No. 1, for minimum lot sizes in
Single-Family Dwelling Districts A-1, A-2, A-3, A-4 and A-5 PUD.
6.5. Discussion / action - O-2016-007 - Proposed amendment to Chapter 36, Table No. 1, for
minimum lot sizes in Single-Family Dwelling Districts A-1, A-2, A-3, A-4 and A-5 PUD (first
reading) - City Manager Hill / Chairman Janssen
X
1) 6.5a Ordinance O-2016-007
BACKGROUND / HISTORY: In February 2016, the City was contacted with an inquiry about
a lot size being smaller than .7 acres as required by the zoning district. The City investigated
potential under sized lots and found 30 of the 90 lots investigated to be undersized.
On April 20, 2016 the City placed a notification for a public hearing in the paper for the
proposed change. At the May 4, 2016 P&Z meeting P&Z voted to recommend the ordinance
amendment in attachment 6.5a.
DISCUSSION: With undersized lots potentially being a wide-scale issue a broad-based solution
is needed. The attached provides draft changes to Table No. 1 under Chapter 36, Article VI –
Tables (6a).
COURSES OF ACTION: Approve Ordinance O-2016-007 (first reading); disapprove; or take
no action and provide further guidance to staff.
MOTION REQUESTED: Approve proposed amendment to Chapter 36, Table No. 1, for
minimum lot sizes in Single-Family Dwelling Districts A-1, A-2, A-3, A-4 and A-5 PUD.
ORDINANCE NO. O-2016-007
AN ORDINANCE AMENDING CHAPTER 36, ARTICLE VI, TABLE NO. 1 OF THE
CITY OF SHAVANO PARK CODE OF ORDINANCES PROVIDING MINIMUM LOT
AREA REQUIREMENTS FOR SINGLE-FAMILY DWELLING ZONING DISTRICTS
AFTER THE EFFECTIVE DATE; PROVIDING A CUMULATIVE & CONFLICTS
CLAUSE, PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, Texas Local Government Code Chapter 211 authorizes the City of Shavano
Park to provide zoning regulations; and
WHEREAS, the City Council of the City of Shavano Park was recently made aware of
already existing platted properties that violated the City’s minimum lot size zoning
regulations; and
WHEREAS, the City Council of the City of Shavano Park does not desire to impair or
otherwise harm residential property owners of already existing platted properties; and
WHEREAS, the City Council of the City of Shavano Park believes this zoning ordinance
promotes the public health, safety, morals, and/or general welfare of the City of
Shavano Park;
NOW, THERFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SHAVANO PARK, TEXAS:
I
CODE AMENDMENT
Chapter 36, Article VI, Table No. 1 of the City of Shavano Park Code of Ordinances is
hereby amended as follows:
Table No. 1
A-1, A-2, A-3, A-4 and A-5 PUD
Single-Family Dwelling Districts
(c) Area Regulations
(1)
Lot Area. All building lots in A-1 and A-4 Single-Family Dwelling Districts
shall contain not less than 1.00 acre of land. All building lots in A-2, A-3
and A-5 PUD Single-Family Dwelling Districts shall contain not less than
0.70 acres of land. All building lots platted or replatted after the effective
date of this section shall meet the following minimum lot area
requirements:
(a)
All building lots in A-1 and A-4 Single-Family Dwelling Districts shall
contain not less than 1.00 acre of land.
(b)
All building lots in A-2, A-3 and A-5 PUD Single-Family Dwelling
Districts shall contain not less than 0.70 acres of land.
II
CUMULATIVE CLAUSE
That this ordinance shall be cumulative of all provisions of the City of Shavano Park,
Texas, except where the provisions of this Ordinance are in direct conflict with the
provisions of such Ordinance, in which event the conflicting provisions of such Ordinance
are hereby repealed.
III
SEVERABILITY
That it is hereby declared to be the intention of the City Council of the City of Shavano
Park that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance
should be declared unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such unconstitutionality shall not affect any of the remaining
phrases, clauses, sentences, paragraphs or sections of the Ordinances, since the same
would have been enacted by the City Council without incorporation in this ordinance of
any such unconstitutional phrases, clause, sentence, paragraph or section.
IV
PROPER NOTICE AND MEETING
It is hereby officially found and determined that the meeting at which this Ordinance was
adopted was open to the public and that public notice of the time, place and purpose of
said meeting was given as required by the Open Meetings Act, Chapter 551 of the Texas
Government
V
EFFECTIVE DATE
This ordinance shall be effective upon passage and publication as required by State and
Local law.
PASSED AND APPROVED on the first reading by the City Council of the City of
Shavano Park this the _____ day of ________, 2016.
PASSED AND APPROVED on the second reading by the City Council of the City of
Attest:
_______________________________
ZINA TEDFORD, City Secretary
Approved as to Form:
_______________________________
CHARLES E. ZECH, City Attorney
___________________________
ROBERT WERNER, MAYOR
Agenda item: 6.6 / 6.7
6.6. Public Hearing - Public hearing to receive testimony and comments from the public regarding
the proposed replat of Shavano Park, Unit 19-C, Phase III (PUD). Lots 2053 and 2054 of the replat
of Shavano Park Unit -19C, Phase III are proposed to be replatted to create one lot (Huntington
subdivision Shavano Park, Texas).
6.7. Discussion / action - Proposed replat of Shavano Park, Unit 19-C, Phase III (PUD). Lots 2053
and 2054 of the replat of Shavano Park Unit -19C, Phase III are proposed to be replatted to create
one lot (Huntington subdivision Shavano Park, Texas) - City Manager Hill
X
1) 6.7a Unit 19-C, Phase III Replat
2) 6.7b Preliminary Replat Checklist
3) 6.7c Engineer Letter
4) 6.7d ACES Response Letter
BACKGROUND / HISTORY: On March 21, 2016 the preliminary plat conference was held
between City staff and Alamo Consulting Engineering & Surveying (ACES).
On April 13, 2016 the preliminary replat (8a) and checklist (8b) was submitted to the City
Engineer for review.
In compliance with Sec. 28-46, on April 18, 2016 written letter notification was sent to all
property owners within 500 feet for a public hearing and on April 20, 2016 paper notification
was made.
On April 22, 2016 the City engineer completed their review (8c) and ACES made corrections to
the plat as described in their response letter (8d).
Planning and Zoning Commission at the May 4, 2016 meeting recommended approval of the
replat after a public hearing and discussion. The Commission requested the mistaken acreage on
the plat be updated. The plat (8a) has this updated acreage.
DISCUSSION: This is a public hearing and discussion/action on a proposed replat in Unit-19C,
Phase III (Huntington) to combine lots 2054 and 2053 of the replat of Shavano Park Unite-19C
Phase III are proposed to be replatted to create one lot.
COURSES OF ACTION: Approval of preliminary replat; or disapprove and provide further
guidance to staff.
MOTION REQUESTED: Approve the proposed replat of Lots 2053 and 2054, Shavano Park,
Unit 19-C, Phase III (PUD) (preliminary).
10' WATER EASEMENT
(VOLUME XXXX, PAGE XX DPR)
15' SANITARY SEWER EASEMENT
(VOLUME 9660, PAGE 44 DPR)
20' GAS, ELECTRIC, TELEPHONE AND CABLE TV EASEMENT
(VOLUME 9695, PAGE 203-207 DPR)
YOUNG PROFESSIONAL RESOURCES – 8209 ROUGHRIDER DR. STE. 101 WINDCREST, TX. 78239
FIRM F-8635
TELE: 210-590-9215
CELL: 210-373-3204
FAX: 210-590-9346
April 22, 2016
Ms. Zina Tedford
City Secretary
900 Saddletree Court
Shavano Park, TX 78231
RE:
Preliminary Plat: Shavano Park Unit-19C, Phase III (3.86 acres)
Response Letter
Dear Ms. Tedford:
Young Professional Resources (YPR) has completed its review of the reference final subdivision plat as
submitted by Alamo Consulting Engineers & Surveyors, Inc. Our comments are as follows:
1)
2)
3)
4)
5)
6)
7)
The plat does not identify all adjacent properties including recording information.
Please include the date of preparation.
Please show the dimension for street right-of-way and cul-de-sac radius.
Please include dimension of keynote all setback lines on lot.
Please revise the legal description to include acreage and accurate description of property.
Please include volume and page on the Surveyor’s Note #3.
Please correct spelling on keynote #11 (20’ Gas, Electric, Telephone…).
ACES submitted a PDF and response letter of the changes. We find that the preliminary subdivision plat
is complete and conforms to City of Shavano Park’s Ordinances. These revisions shall be reflected on
any new submissions and on the final plat submittal.
We are recommending that the preliminary plat be approved and forwarded to the Planning and Zoning
Commission for review and consideration.
If you have any comments or questions, please contact Jaime Noriega or me at (210) 590-9215.
Sincerely,
Young Professional Resources
Jaime Noriega, PE
Senior Project Manager
Cc:
Paul A. Schroeder, PE, Alamo Consulting Engineers & Surveying, Inc.
ALAMO CONSULTING ENGINEERING & SURVEYING, INC.
Texas Registered Engineering Firm F-4490
4365 EAST EVANS ROAD SAN ANTONIO, TX 78261
PHONE : (210)828-0691
FAX NO.: (210)481-0832
April 20, 2016
Jaime Noriega
Senior Project Manager
8209 Roughrider Dr., Suite 101
Windcrest, TX 78239
Re:
Shavano Park, Unit 19C, Phase III
Replat Lots 2053 & 2054
Dear Jaime:
The following is the response to the replat review comments dated April 20, 2016:
1. The adjacent propery have been identified with recording information as requested.
2. The preparation date is shown below the ACES Logo.
3. The street right of way and cul de sac dimensions have been added as requested.
4. The building setback dimension have been added to the plat on the lots as requested.
5. The legal description has been revised to include the acreage and property description.
6. The volume and page has been added to the Surveyor’s Note #3 as requested.
7. The spelling note item #11 has been corrected as requested and the volume and page has been added.
If additional information is required, please contact this office.
Sincerely,
ALAMO CONSULTING ENGINEERING
& SURVEYING, INC.
___________________________________
Paul A. Schroeder, P.E., R.P.L.S.
cc: Mr. L. Young
Job # 131200
DOC: F/PROJECT/1300/131200/DOC/Shavano Park Review Response 4-20-16
Agenda item: 6.8/9
6.8. Public Hearing - Public hearing to receive testimony and comments from members of the
public regarding proposed amendments to Chapter 36, Article V - Board of Adjustment, to
implement Section 36-124 that will authorize the Board of Adjustment to grant special
exceptions.
6.9. Discussion / action - O-2016-008 amendments to Chapter 36, Article V – Board of
Adjustment, to implement Section 36-124 that will authorize the Board of Adjustment to grant
special exceptions (first reading) - City Manager Hill
x
1) 6.9a Ordinance O-2016-008
2) 6.9b Mayor Proposed Revisions
BACKGROUND / HISTORY: During review of the Accessory Building regulations under
Chapter 36, staff noted is that almost no two portable, accessory buildings or properties are the
same. While a general rule of application should certainly be sustained, the City’s Code of
Ordinances don’t allow for a resident to request a reasonable “special exception” to the City’s
zoning regulations. The Board of Adjustment can only grant a variance when all conditions (very
strict constraints) of Sec. 36-132 are met, and often condition (6) cannot be met by even a
reasonable request. The Commission considered and recommended allowing a homeowner to
gain a “special exception” approved by the Board of Adjustments through a process identical to
variance (application, fee, letter notice to nearby property owners, public hearing and a vote).
In March, staff reviewed special exception ordinances of Abilene, TX and Kennedale, TX
(population 6,800 in Tarrant County) and drafted proposed ordinance language authorizing
special exceptions in one instance: reducing rear and side setback requirements by up to 75% for
residential properties that meet the a defined set of circumstances
On March 17, 2016 Attorney Santee reviewed the proposed language; his recommended changes
were incorporated.
On April 20, 2016 the City placed a notice in the paper for the public hearing. On May 5, 2015
the Planning & Zoning commission recommended granting the Board of Adjustments the
authority to grant Special Exceptions for reducing rear and side setbacks that meet a specific set
of circumstances.
DISCUSSION: Section 211.008 of Texas Local Government Code allow municipalities to grant
an appointed Board of Adjustment the power to authorize special exceptions:
Sec. 211.008. BOARD OF ADJUSTMENT.
(a)The governing body of a municipality may provide for the
appointment of a board of adjustment. In the regulations adopted under
this subchapter, the governing body may authorize the board of
adjustment, in appropriate cases and subject to appropriate conditions
and safeguards, to make special exceptions to the terms of the zoning
ordinance that are consistent with the general purpose and intent of
the ordinance and in accordance with any applicable rules contained in
the ordinance.
A special exception is narrow in scope because it can only be granted in instances as authorized
by ordinance. In addition the Board of Adjustment has the authority, when granting a special
exception, to promulgate additional conditions to ensure the special exception is consistent with
the general purpose and intent of the zoning ordinances.
The proposed changes are underlined in the attachment, which is an extract from the Code of
Ordinances Section 36, Article V – Board of Adjustment. First change is within Sec. 36-124 (3),
which authorizes the BOA to make special exceptions. The second changes adds Sec 36-132 –
Special Exceptions, which regulates the special exception process.
In summary, this proposed change only authorized one special exception concerning setbacks:
(1) To reduce up to 75% side or rear setbacks requirements in A-1, A-2, A-3, A-4 and A5 PUD single family residential zoning districts, provided that the side or rear setback
in question abuts the following:
(a) The streets of Huebner, N.W. Military, Lockhill-Selma and DeZavala;
(b) M-U, O-1, B-1 or B-2 zoning districts; or
(c) Greenbelts as designated on a plat.
COURSES OF ACTION: Approve Ordinance O-2016-008 (first reading); disapprove and take
no action and provide further guidance to staff.
MOTION REQUESTED: Approve O-2016-008 amendments to Chapter 36, Article V – Board
of Adjustment, to implement Section 36-124 that will authorize the Board of Adjustment to grant
special exceptions.
ORDINANCE NO. O-2016-008
AN ORDINANCE AMENDING CHAPTER 36, ARTICLE V OF THE CITY OF
SHAVANO PARK CODE OF ORDINANCES PROVIDING THE BOARD OF
ADJUSTMENT THE POWER AND DUTY OF AUTHORIZING SPECIAL
EXCEPTIONS IN ACCORDANCE WITH SECTION 36-132; PROVIDING A
CUMULATIVE & CONFLICTS CLAUSE, PROVIDING FOR A SEVERABILITY
CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Texas Local Government Code Chapter 211.008 authorizes the City of
Shavano Park City Council to authorize the board of adjustment, in appropriate cases
and subject to appropriate conditions and safeguards, to make special exceptions to the
terms of the zoning ordinance; and
WHEREAS, Texas Local Government Code Sec. 211.009 authorizes the Board of
Adjustment to hear and decide special exceptions to the terms of a zoning ordinance
when an ordinance requires the board to do so; and
WHEREAS, the City Council of the City of Shavano Park believes this zoning ordinance
promotes the public health, safety, morals, and/or general welfare of the City of
Shavano Park;
NOW, THERFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SHAVANO PARK, TEXAS:
I
CODE AMENDMENT
Chapter 36, Article V, of the City of Shavano Park Code of Ordinances is hereby amended
as follows:
Sec. 36-122. - Organization.
There is hereby created a Board of Adjustment consisting of five members who are
citizens of the City and who are not members of the City Council or the Planning and
Zoning Commission, shall be appointed as described in Chapter 2, Article IV, Section 287. Positions shall exist for a term of two years, beginning on October 1 of each odd
numbered year and ending on May 31 of the next succeeding odd-numbered year and
continuing thereafter. Board members may be removable for cause by the City Council
upon a written charge and after public hearing. The City Council shall confirm four
alternate members of the Board of Adjustment who shall serve in the absence of one or
more of the regular members when requested to do so by the Mayor, all cases to be
heard by the Board of Adjustment will always be heard by a minimum number of four
members. These alternate members, when appointed, shall serve for the same period as
the regular members, and any vacancy shall be filled in the same manner and shall be
subject to removal as the regular members.
Sec. 36-123. - Rules and meetings.
The Board of Adjustment shall adopt rules of procedure in accordance with the
provisions of this section. Meetings of the Board of Adjustment shall be held at the call
of the Chairperson, who shall be selected by the Board at its June meeting each year,
and at such other times as the Board of Adjustment may determine. Such Chairperson,
or in their absence the Acting Chairperson, may administer oaths and compel the
attendance of witnesses. All meetings of the Board of Adjustment shall be open to the
public. The Board of Adjustment shall keep minutes to proceedings, showing the vote of
each member upon each question, or if absent or failing to vote, indicating such fact, and
shall keep records of its examinations, findings, and other official actions, all of which
shall be immediately filed in the office of the City and shall be a public record.
Sec. 36-124. - Powers and duties.
The Board of Adjustment shall have the following powers:
(1) To hear and decide appeals where it is alleged there is error in any order,
requirement, decision, or determination made by an administrative official of
the City in the enforcement of this chapter.
(2) To authorize upon appeal in specific cases a variance from the terms of this
chapter as will not be contrary to the public interest, where, due to special
conditions, a literal enforcement of the provisions of this chapter will result in
unnecessary hardship, and so that the spirit of this chapter shall be observed
and substantial justice done.
(3) To authorize special exceptions, in accordance with Sec. 36-132, to a zoning
standard applicable to particular types of development within any zoning
district, which is consistent with the overall intent of the zoning regulations and
for which express standards are prescribed, but that requires additional review
to determine whether the development with the modification is compatible with
adjoining land uses and the character of the neighborhood in which the
development is proposed.
(4) To hear and decide other matters authorized by the City Council.
Sec. 36-125. - Appeals to the Board of Adjustment.
Appeals to the Board of Adjustment may be taken by any person aggrieved by the
decision of an administrative official of the City or by any officer, department or board of
the City affected by the decision. Such appeal shall be taken within a reasonable time, as
provided by the rules of procedure of the Board of Adjustment, by filing with the
administrative official from whom the appeal is taken and with the Board of Adjustment
a notice of appeal specifying the grounds thereof. The administrative official from whom
the appeal is taken shall forthwith transmit to the Board of Adjustment all papers
constituting the record of the action that is appealed.
Sec. 36-126. - When appeal stays all proceedings.
An appeal stays all proceedings in furtherance of the action appealed from, unless
the administrative official from whom the appeal is taken certifies in writing to the Board
of Adjustment after notice of appeal shall have been filed with him that by reason of facts
stated in the certificate a stay would, in his opinion, cause immediate peril to life or
property. In such case proceedings shall not be stayed other than by a restraining order
which may be granted by the Board of Adjustment or by a court of record on application
after notice to the administrative official from whom the appeal is taken and if due cause
is shown.
Sec. 36-127. - Time for notice and hearing of appeal.
The Board of Adjustment shall fix a reasonable time for hearing of the appeal, give
public notice thereof, as well as due notice to the parties in interest and decide the same
within a reasonable time. Upon the hearing any party may appear in person or by agent
or by attorney.
Sec. 36-128. - Action on appeal.
In exercising the powers set forth in section 36-124, the Board of Adjustment may,
in conformity with the provisions of this chapter, reverse or affirm, wholly or partly, or
may modify the administrative official's order, requirement, decision, or determination
appealed from and may make the correct order, requirement, decision, or determination
and to that end shall have all the powers of the administrative official from whom the
appeal is taken.
Sec. 36-129. - Vote necessary for decision of Board of Adjustment.
The concurring vote of four members of the Board of Adjustment shall be necessary
to reverse any order, requirement, decision, or determination of an administrative official,
to decide in favor of the applicant on any matter on which it is required to pass under
this chapter, or to authorize a variance from the terms of in this chapter.
Sec. 36-130. - Notice of public hearings before the Board of Adjustment.
The notice of public hearing, provided for in this section, shall be given by publication
one time in the City's official newspaper, stating the time and place of such hearing,
which time shall not be earlier than 15 days from date of such publication, and in addition
thereto, the Board of Adjustment shall mail notices of such hearing to the petitioner and
to all owners of property lying within 200 feet of any point of the lot or portion thereof,
on which a variance or special exception is desired, and to all other persons deemed by
the Board of Adjustment to be affected thereby; such owners and persons shall be
determined according to the last approved tax roll of the City. Such notice may be served
by depositing the same, property addressed and postage paid, in any post office.
Sec. 36-131. - Variances
(a) Requests for Variance. All requests for variations from the terms of this chapter
shall be in writing and shall specify the facts involved, the relief desired, and grounds
therefore. Each such application shall be filed with the City Secretary who, after
investigation, shall transmit such application together with his report to the Board of
Adjustment within thirty (30) days after receipt.
(b) Hearings on applications for variances. The Board of Adjustment shall fix a
reasonable time for the hearing of all applications for variances, give public notice thereof,
as well as due notice to the parties in interest, and decide the same within a reasonable
time. Any party may appear in person or by agent or by attorney at this hearing.
(c) Granting variances. The Board of Adjustment is hereby authorized upon appeal
from the decision of the City to grant in specific cases a variance from the terms of this
chapter as will not be contrary to the public interest, where, due to special conditions, a
literal enforcement of the provisions of this chapter shall be observed and substantial
justice is done.
(d) Criteria for granting variances. No variance can be granted unless:
(1) Such variance will not be contrary to public interest.
(2) Such variance will not authorize the operation of a use other than those uses
specifically authorized for the district in which the property for which the
variance sought is located.
(3) Such variance will not substantially or permanently injure the appropriate use
of adjacent conforming property in the same district.
(4) Such variance will not alter the essential character of the district in which it is
located or the property for which the variance is sought.
(5) Such variance will be in harmony with the spirit and purposes of this chapter.
(6) The plight of the owner of the property for which the variance is sought is due
to unique circumstances existing on the property, and the unique
circumstances were not created by the owner of the property and are not
merely financial, and are not due to or the result of general conditions in the
district in which the property is located.
(7) The variance will not substantially weaken the general purposes of this chapter
or the regulations herein established for the specified district.
(8) The variance will not adversely affect the public health, safety or welfare of
the public.
(e) Limitation on variances. Any variance authorized by the Board of Adjustment shall
constitute authority to authorize the issuance of a building permit or a certificate of
occupancy, as the case may be, if applied for within 120 days from the date of favorable
action on the part of the Board of Adjustment, unless such Board of Adjustment
authorizes a longer period. If the permit or certificate of occupancy shall not be applied
for within said 120-day period, or such extended period as the Board of Adjustment may
have authorized, then the grant of the variance shall terminate. Such termination shall
be without prejudice to a subsequent application to said Board of Adjustment in
accordance with the rules and regulations regarding applications. No application to the
Board of Adjustment shall be allowed on the same piece of property prior to the expiration
of six months from a ruling of the Board of Adjustment on any application to such body
unless other property in the same block within 200 feet thereof, within such six-month
period, has been altered or changed by a ruling of the Board of Adjustment, in which
case such change of circumstances shall permit the allowance of such application but in
no way force in law to compel the Board of Adjustment, after a hearing, to grant such
subsequent application, but, such application shall be considered on its merits as in all
other cases.
Sec. 36-132. – Special Exceptions
(a) Applications for Special Exception. All applications for special exceptions from the
terms of the chapter shall be in writing and shall specify the facts involved, the special
exception desired, and grounds therefore. Each such application shall be filed with the
City Secretary who, after investigation, shall transmit such application together with his
report to the Board of Adjustment within thirty (30) days after receipt. The fee for an
application shall be the same as the fee for an application for variance as described in
Appendix A – City of Shavano Park Fee Schedule.
(b) Hearings on applications for special exceptions. The Board of Adjustment shall fix
a reasonable time for the hearing of all applications for special exceptions, give public
notice thereof, as well as due notice to the parties in interest, and decide the same within
a reasonable time. Any party may appear in person or by agent or by attorney at this
hearing.
(c) Granting special exceptions. The Board of Adjustment may grant special exceptions
to the provisions of this chapter, limited to and in accordance with the following:
(1) To reduce up to 75% side or rear setbacks requirements in A-1, A-2, A-3, A4 and A-5 PUD single family residential zoning districts, provided that the side
or rear setback in question abuts the following:
(a) The streets of Huebner, N.W. Military, Lockhill-Selma and DeZavala;
(b) M-U, O-1, B-1 or B-2 zoning districts; or
(c) Greenbelts as designated on a plat.
(d) Conditions for granting special exceptions. No application for a special exception
shall be granted by the board of adjustment unless the board finds all of the
following conditions are present:
(1) That the special exception will not be materially detrimental to or endanger
the public health, safety, morals or general welfare;
(2) That the uses, values and enjoyment of other property in the neighborhood
for purposes already permitted shall be in no foreseeable manner substantially
impaired or diminished by the special exception;
(3) That the special exception will not significantly impede the normal and orderly
development and improvement of the surrounding property for uses permitted
in the district; and
(4) That the special exception shall conform to all applicable area, yard, height,
lot coverage, building size and exterior requirements and parking space
regulations of the district in which it is located.
(e) Additional Conditions and guarantees. Prior to the granting of any special
exception, the board of adjustment may stipulate such conditions and restrictions
upon the establishment, location, construction, maintenance and operation of the
special exception as deemed necessary to protect the public health, safety and
general welfare of the community and to secure compliance with the standards
and requirements specified in subsection (d) above. In all cases in which special
exceptions are granted, the board of adjustment shall require such evidence and
written guarantees as it may deem necessary as proof that the conditions
stipulated in connection therewith are being and will be complied with.
(f) Effect of denial of application. No application for a special exception which has
been denied wholly or in part by the board of adjustment shall be resubmitted for
a period of ninety (90) days from the date of said denial.
Sec. 36-134. - Vote necessary for decision of Board of Adjustment.
The concurring vote of four members of the Board of Adjustment shall be necessary
to reverse any order, requirement, decision, or determination of an administrative official,
to decide in favor of the applicant on any matter on which it is required to pass under
this chapter, or to authorize a variance from the terms of in this chapter.
Sec. 36-135. - Notice of public hearings before the Board of Adjustment.
The notice of public hearing, provided for in this section, shall be given by publication
one time in the City's official newspaper, stating the time and place of such hearing,
which time shall not be earlier than 15 days from date of such publication, and in addition
thereto, the Board of Adjustment shall mail notices of such hearing to the petitioner and
to all owners of property lying within 200 feet of any point of the lot or portion thereof,
on which a variance or special exception is desired, and to all other persons deemed by
the Board of Adjustment to be affected thereby; such owners and persons shall be
determined according to the last approved tax roll of the City. Such notice may be served
by depositing the same, property addressed and postage paid, in any post office.
Sec. 36-133. - Appeals from the Board of Adjustment.
Any person, jointly or severally, aggrieved by any decision of the Board of
Adjustment, or any taxpayer, or any officer, department, board of the City, may present
to a court of record a verified petition as provided by Tex. Local Government Code §
211.011, setting forth that such decision is illegal, in whole or in part, specifying the
grounds of illegality. Such petition shall be presented to the Court within ten days after
the filing of the decision Board in the office of the City Secretary.
Sec. 36-134. - Fees.
The Board shall be empowered to assess and collect the fees specified in Appendix A
– City of Shavano Park Fee Schedule to defray administrative costs. Such fees shall be
deposited with the Secretary of the City, for deposit in the General Fund of the City.
Secs. 36-135—36-137. - Reserved.
II
CODE AMENDMENT
Appendix A – City of Shavano Park Fee Schedule, of the City of Shavano Park Code of
Ordinances is hereby amended to add the following:
Board of Adjustments Variance Fees
Application For Variance
$350.00
Application For Special Exception
$350.00
City Engineer Review Fee—actual cost
Actual
Legal Review Fee (If Necessary)—actual cost
Actual
III
CUMULATIVE CLAUSE
That this ordinance shall be cumulative of all provisions of the City of Shavano Park,
Texas, except where the provisions of this Ordinance are in direct conflict with the
provisions of such Ordinance, in which event the conflicting provisions of such Ordinance
are hereby repealed.
IV
SEVERABILITY
That it is hereby declared to be the intention of the City Council of the City of Shavano
Park that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance
should be declared unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such unconstitutionality shall not affect any of the remaining
phrases, clauses, sentences, paragraphs or sections of the Ordinances, since the same
would have been enacted by the City Council without incorporation in this ordinance of
any such unconstitutional phrases, clause, sentence, paragraph or section.
V
PROPER NOTICE AND MEETING
It is hereby officially found and determined that the meeting at which this Ordinance was
adopted was open to the public and that public notice of the time, place and purpose of
said meeting was given as required by the Open Meetings Act, Chapter 551 of the Texas
Government
VI
EFFECTIVE DATE
This ordinance shall be effective upon passage and publication as required by State and
Local law.
PASSED AND APPROVED on the first reading by the City Council of the City of
PASSED AND APPROVED on the second reading by the City Council of the City of
___________________________
ROBERT WERNER, MAYOR
Attest:
_______________________________
ZINA TEDFORD, City Secretary
_______________________________
CHARLES E. ZECH, City Attorney
Agenda item: 6.10
Prepared by: Lara Feagins
AGENDA ITEM DESCRIPTION: Discussion / action - FY 16-17 Budget Development
Calendar – City Manager
X
1) Proposed 2016/2017 Budget Calendar
BACKGROUND / HISTORY: Staff has drafted the 2016/17 Budget Calendar in order to allow
Council / Staff to arrange their schedules for the required meetings over the next four months.
DISCUSSION: Attached is a copy of the Proposed 2016/2017 Budget Calendar. Although
some dates in June and July are flexible at this point, staff has organized the proposed dates
allowing for required budget preparations and the timing of expected tax information.
August and September meeting dates are somewhat firm based on the required timing of
publications, submissions of notices to the paper, and the two required readings of the budget
ordinance. Council did in October 2015, pass a resolution designating any day of the San
Antonio Express News as the official newspaper for posting notices, which provides us with
more scheduling flexibility if required.
Staff has scheduled the first Council Workshop for Monday June 6, 2016 to begin the
development of Council Goals and Objectives for the budget year. NOTE: The City Manager
will be attending the Texas City Manager’s Conference from 8-11 June; departing June 7th.
Note that the week of August 22th thru 26th, the regularly scheduled Council meeting (4th
Monday) would be Monday August 22th. However, a special meeting to hold 1st Tax Hearing
may be required as early as Thursday the 26th due to the required timing between publications and
hearings. In previous years, Council has opted to move the regularly scheduled Monday meeting
to the Thursday special meeting. Staff proposes to move this year’s August Regular Council
meeting from the 4th Monday (22nd) to the 5th Monday (29th) to meet this requirement.
Staff recommends moving the September Regular Council meeting from the 26th to the 19th in
order to meet requirement from the Bexar County Tax Assessor’s Office. The other option is to
meet on the 19th as a special meeting and retain the 26th as the normal City Council Meeting.
COURSES OF ACTION:
1.) Accept or modify a portion of the Calendar.
2.) Accept or modify the Budget Calendar as submitted.
3.) Take no action at this time
STAFF RECOMMENDATION: Accept the 2016/2017 Budget Calendar as submitted.
PROPOSED BUDGET CALENDAR FOR FY 2016-2017
2016
15-30 April
Receive Preliminary Property Tax Report; pass to Council
4- April – 16 May
Budget Kick Off with Departments- FY 16/17 Goals, Objectives, Unfunded Requirements
Monday 9 May
Brief Water Advisory Committee FY16/17 Goals and Objectives
Wednesday 17-20 May
Department Budget Meetings - FY 16/17 Goals, Objectives, Unfunded Requirements
Monday 6 June
Council Workshop – Goals, Objectives, Guidance
Monday 13 June
Water Advisory Committee Meeting/Budget Workshop (Rev/Unfunded Requirements)
1-15 June
Create Revenues for Straw-man Budget
Monday 27 June (T)
Council Workshop - Budget Basics and Staff Analysis of Council Objectives
Monday 11 July
Water Advisory Committee Meeting- Budget Workshop - Water Fund Expenses
Wednesday 20 July (T)
Budget Work Shop – Health, TMRS, Compensation Study, Capital Items
~ 25 July
Bexar County Appraisal District Provides - Certified Tax Roll; pass to Council
~ July 25 - 3 August (T)
Bexar County Tax Assessor Collector Calculates/Provides Effective and Roll Back Rates
Monday 1 August
Water Advisory Committee Meeting - Approve initial Water Fund Budget
Thursday 4 August (T)
Special Council Meeting/Budget Work Shop –
- City Manager Submits Proposed FY 16/17 Budget (No anticipated Council action)
- Receive Effective and Rollback Calculation
Thursday 11 August (T)
Special Council Meeting/Budget Work Shop
- Discuss tax rate; if proposed tax rate will exceed the rollback rate or the effective
rate (whichever is lower), take record vote and Schedule Public Hearings.
Wednesday 17 August
Publication of Notice of 2016 Proposed Tax Rate
Wednesday 17 August (T) Special Council Budget Workshop –
(Dates of Public Hearings Published in News Paper)
Monday 29 August (T)
Regular Council Meeting/Budget Work Shop
-
Wednesday 2 September
Hold 1st Tax Hearing (If Required)
Publication Notice of 1st and 2nd Budget Reading
Monday 12 September (T) Special Council Meeting –
- 1st Reading of Budget
Hold 2nd Tax Hearing (If Required)
- Schedule and announce meeting to adopt tax rate 3-14 days from this date.
Monday 19 September (T) Special Council Meeting / or reschedule Regular Council Meeting from the 26th
2nd Reading of Budget
Adopt Budget and Tax Rate
Agenda item: 6.11
Prepared by: Bill Hill
Discussion / action – Move the August regular City Council Meeting from August 22nd to August
29th in order to facilitate the Budget calendar - City Manager
1) See Previous Budget Calendar
BACKGROUND / HISTORY: N/A
DISCUSSION: Note that the week of August 22th thru 26th, the regularly scheduled Council
meeting (4th Monday) would be Monday August 22th. However, a special meeting to hold 1st
Tax Hearing may be required as early as Thursday the 26th due to the required timing between
publications and hearings. In previous years, Council has opted to move the regularly scheduled
Monday meeting to the Thursday special meeting. Staff proposes to move this year’s August
Regular Council meeting from the 4th Monday (22nd) to the 5th Monday (29th) to meet this
requirement.
If the council’s record vote for the tax rate on August 11th remains at or below the Effective and the
Rollback Rates, a special tax hearing would not be required. However, if changes are made to the tax rate
at all, staff may be challenged to complete the budget changes by August 15th (the date council packets
are published for the Council).
Since no issues appear to exist in changing from the 4th Monday to the 5th Monday of the month, Staff
recommends we make this decision now.
COURSES OF ACTION: Reschedule the meeting for the 29th; retain current schedule for the
22nd; or defer decision.
MOTION REQUESTED: Approve the motion to move the August regular City Council
Meeting from August 22nd to August 29th
Agenda item: 6.12
Prepared by: Bill Hill
Discussion / action – report on litigation, Texas ARD MOR Properties LP ET AL vs Lockhill
Venture LLC, Case Number 2014-CI-10796. Possible Executive Session pursuant to TEX.
GOVT’s Code §551.071, Consultation with Attorney) - City Manager / City Attorney
1) N/A
DISCUSSION: ARDMOR has filed a third petition. City Attorney’s will provide an update on
the situation.
COURSES OF ACTION: Varies
FINANCIAL IMPACT: Varies
MOTION REQUESTED: N/A
Shavano Park Fire Department
Summary of Events for April 2016
•
•
•
•
•
•
•
•
•
•
Shavano Park FD responded to 80 requests for service in April.
This is a 1.23% decrease from the previous April.
Shavano Park FD responded to 4 automatic aid requests from Hollywood Park FD and Castle Hills.
Shavano Park FD received 4 automatic aid responses for Castle Hills FD and Hollywood Park FD.
Shavano Park FD Responded/stood-by for 40 mutual aid request from other departments
The average response time for calls within Shavano Park is 4 minutes, 30 seconds this month.
Fire Fighters completed a total of 406.50 hours of training in the month of April
Certified Fire Inspector inspected 7 commercial buildings and performed 10 construction inspections.
Fire crews performed 8 pre-incident fire plan reviews
Certified Plans Examiners reviewed 8 sets of commercial building/renovation plans/changes to previously submitted plans
AMS
11%
Seizure
4%
Cardiac
5%
100
Seizure
0%
Cardiac
Fall
26% Fall
22
Trauma
58
32
53
Sick
DOS
11%
AMS
False Alarms/Calls
10%
48
40
20
0
EMS
2016
22
2015
28
2014
32
2013
21
2012
26
FIRE
58
53
37
48
21
Fire
2%
Fire
Types of Fire Calls
Good Intent
10%
Electrical/Explosion
Rescue & EMS
Rescue & EMS
28%
Public Service
49%
26
Call Trends
Seizure
Sick
13%
37
60
21
21
DOS
Trauma
10%
EMS Calls
80
28
Hazardous Conditions
Hazardous Conditions
1%
Public Service
Good Intent
False Alarms/Calls
Municipal Court Activity April 2016
Cases Filed Per Month
400
350
300
250
200
14/15
150
15/16
100
50
0
Cases Resolved
Fine
Not Guilty By Judge
Guilty
Dismissed
Compliance Dismissal
Defensive Driving
Deferred Disposition
Proof of Insurance
TOTAL
Court Revenue
October
November
December
January
February
March
April
May
June
July
August
September
Current
Month
56
12
28
2
49
11
24
8
Prior Year
43
1
28
1
65
10
33
8
190
189
Current
15/16
16,270
13,911
14,868
11,670
20,240
28,780
20,684
-
Prior
14/15
$ 20,742
$ 22,199
$ 14,289
$ 16,662
$ 28,403
$ 28,319
$ 20,130
$ 18,319
$ 22,436
$ 15,320
$ 14,224
$ 13,069
$ 126,423
$ 234,111
$
$
$
$
$
$
$
$
$
$
$
$
$83,777
$126,423
Total Court
Revenue FY 15-16
Remaining Budget
Budget FY 15-16 $210,200
Monthly Activity Report
City of Shavano Park Police Department
April 2016
Criminal Calls Handled
Alcohol Beverage Code Violations
Arrest of Wanted Persons (Outside Agency)
Assault
Burglary Building / Habitation
Burglary Vehicle
Criminal Mischief / Reckless Damage
Criminal Trespass
Cruelty to Animals
D.U.I. - Minor
D.W.I. / D.U.I.
Driving while License Suspended / Invalid
Evading Arrest
Failure to Identify
Family Violence
Fraud / Forgery / False Reports / Tamper w/ Govt. Record
Harassment / Retaliation / Terroristic Threat
M.I.P. Alcohol / Tobacco
Murder / Suicide
Narcotics Violation
Possession of Prohibited Weapon / Unlawful Carry
Public Intoxication
Resisting Arrest
Robbery
Sexual Assault
Theft
Theft of Motor Vehicle / Unauthorized Use of Motor Veh.
April
0
2
0
5
1
3
0
0
0
0
0
0
0
0
0
0
0
0
8
0
0
0
0
0
1
1
2016
0
10
0
11
17
8
0
0
0
1
0
2
0
0
2
1
0
0
21
1
2
0
0
0
7
1
2015
0
39
2
15
29
11
1
0
0
2
2
2
1
2
6
0
0
0
43
1
3
0
2
1
40
3
Calendar Year
2014
0
27
1
8
26
13
0
0
0
3
4
2
0
2
2
4
0
0
27
0
4
1
0
0
36
2
2013
1
12
3
13
34
19
0
0
0
1
0
1
0
3
8
5
0
0
18
1
1
0
0
1
33
1
2012
0
16
0
19
51
21
0
0
2
3
6
2
0
0
1
1
0
2
34
0
0
3
0
0
25
4
Total Criminal Calls Handled
21
84
205
162
155
190
Activity Report: During the month of April 2016, the Shavano Park Police Department received 915 calls for service.
For the calendar year 2016, the Shavano Park Police Department has received 2613 calls for service.
Monthly Activity Report
April 2016
Non-Criminal Calles Handled
Accidents Major (With Injuries)
Accidents Minor (Non-Injury)
Alarm Calls
Animal Calls / Complaints
Assist Fire Department / EMS
Assist Other Law Enforcement Agencies
Assist the Public
City Ordinance Violations
grass 3 tree 2 nuisance 5 permit 1
parking 5 dumpster 1 fence 3
construction 3 solicitor 1 sign 9
Crime Prevention
Disturbance / Keep the Peace
Emergency Detention
Health & Safety Violations
Information Reports
Missing Person / Runaway
Out of Town / Patrol-By Reports
Recovered Property / Found Property
Sudden Death / Natural / Unattended
Suspicious Circumstances
Suspicious Persons
Suspicious Vehicles
Traffic Hazard
Welfare Concern
911 Hang-up Calls
April
1
7
35
12
20
5
6
33
2016
1
21
155
52
89
22
20
102
2015
11
47
528
143
276
69
87
343
Calendar Year
2014
9
44
495
170
285
69
108
289
2013
3
45
472
143
269
47
156
100
2012
3
32
458
172
300
59
169
266
665
5
0
0
16
1
43
3
2
5
4
14
4
2
11
1696
21
8
0
45
1
133
6
4
15
30
48
18
9
33
2751
86
26
0
137
1
568
19
8
40
100
120
55
38
109
2119
66
12
0
78
5
626
15
11
57
73
104
42
18
90
1519
48
5
1
10
2
583
11
8
32
91
99
26
35
111
1364
55
7
0
25
1
514
21
13
34
74
125
48
20
60
Total Non-Criminal Calls Handled
894
2529
5562
4785
3816
There was no reported gang activity for the month of April 2016. For the year 2016 there have been no reported
gang activity.
3820
April 2016 Breakdown
Arrest of Wanted Person
Narcotics
1. Lockhill-Selma Road - Potter County Warrant
2. N.W. Military Hwy. - Bexar County & San Antonio Warrant
1. DeZavala Road - possession of controlled substance
2. N.W. Military Hwy. - possession of drug paraphernalia
5. Lockhill-Selma Road - possession of drug paraphernalia
6. DeZavala Road - possession of drug paraphernalia
7. N.W. Military Hwy. - possession of marijuana
8. Canter Gait - possession of controlled substance
Burglary
1. Rustlers Butte - items taken
2. Cliffside Drive - items taken
3. Shavano Drive - items taken
4. Branch Oak Way - items taken
5. Blackjack Oak - items taken
Theft
Burglary of Vehicle
1. Saddletree Road - missing license plate
1. Blackjack Oak - tools taken from bed of truck
Theft of Motor Vehicle
Criminal Mischief
1. Cliffside Drive - vehicle stolen from driveway
1. Branch Oak Way - mailbox damage
2. Happy Trail - door damage
3. Bentley Manor - mailbox damage
April 2016
Officer
Warnings
Citations
Cases
Activity Totals
Vehicles Stopped
Mileage
Crime Prevention
A
12
1
18
31
11
1121
24
B
47
36
11
94
66
1209
29
C
55
60
16
131
77
1088
0
D
15
2
21
38
16
1741
74
E
13
0
29
42
12
633
0
F
30
4
16
50
30
1073
78
G
53
20
12
85
63
1398
129
H
40
6
26
72
46
1202
51
I
22
6
22
50
25
890
61
J
6
6
3
15
8
118
3
K
33
6
14
53
36
1280
95
L
18
20
2
40
27
175
0
M
2
1
12
15
3
1164
102
N
0
0
0
0
0
0
0
O
8
4
5
17
11
1167
19
Total
354
172
207
733
431
14259
665
Public Works Department
Monthly Report - APRIL , 2016
* Distribution and production wells checked daily, filters at # 1 backwashed & replaced
* Water samples taken - 1 residential
* Landscape maintenance done at well sites, pump stations and City Hall
* Elevated Storage Tank is back up and running after getting refurbished
* 24/7 hr. manning of system while tank is down
* SCADA issues with communication were dealt with while tank was down
* Power surges were quickly handled to make sure the water system was being maintained
* Water lines along NW Military were located
* Mowed Dezavala Rd
* Installed street signs - Lockhill (no U-Turn Signs), Wagon Trail (30 MPH), South NW Military (Tree City USA)
* Prime Control made adjustment to fix Well # 8 communications
* Working to repair a booster pump that malfunctioned at Shavano Dr.
* Miox chlorine tank repaired
* Inspected damage done by hail storm with insurance adjustors
* Cathodic protection system was installed at EST
Water Utillity
APRIL
MO
FY
Water used by City
- Water Used by City Cost
# of Gallons Pumped
# of Gallons Pumped from Trinity
Total Pumped
# of Gallons Sold
Water loss in gallons
% of loss
148,000
$1,098.76
9,217,929
3,753,587
12,971,516
720,000
$5,563.73
71,394,582
15,348,121
86,742,703
Water Revenue
EAA Fees Collected
Water Service Fees
Debt Service Collected
Late Fees
$34,509.55
$4,962.00
$4,845.72
$4,460.80
$864.39
$287,410.02
$38,300.31
$33,066.18
$31,902.44
$5,888.27
Military (Tree City USA)
City Council Meeting 1
April 25, 2016
6:30 p.m.
1. CALL MEETING TO ORDER
Mayor Werner called the meeting to order at 6:30 p.m.
PRESENT:
ABSENT:
Alderman Berrier
Mayor Pro Tem Ross
Alderman Heintzelman
Alderman Hisel
Alderman Maisel
Mayor Werner
2. PLEDGE OF ALLEGIANCE AND INVOCATION
Alderman Heintzelman led the Pledge of Allegiance to the Flag. Alderman Hisel led the
Invocation.
3. CITIZENS TO BE HEARD
Mike Simpson addressed Council regarding the Candidate Forum and municipal tract.
Pete Fleischhacker addressed City Council regarding concerns involving 911 dispatch.
David Pierce addressed concerns regarding communications with police department.
4. CITY COUNCIL COMMENTS
City Council welcomed all to the meeting and thanked all that participated at the Arbor/Earth Day
event.
5. PRESENTATIONS, COMMENDATIONS AND ANNOUNCEMENTS
Announcements – Community Picnic (City’s 60th Anniversary) at Beckman
Quarry sponsored by Martin Marietta – Randi Wayland
Mayor Werner announced that the Community Picnic – City of Shavano Park’s 60th
anniversary will be sponsored at Beckman Quarry will be held Saturday, April 30th beginning
at 4 p.m.
5.1.
5.2.
Recognition - Shavano Park Tree Committee and volunteers Arbor Day
Recognition - Mayor Pro Tem Ross
Mayor Pro Tem Ross thanked the Shavano Park Tree Committee and volunteer for all their
assistance.
5.3.
Recognition - Blattman Elementary School butterfly poster contest winners in
support of Arbor Day - Alderman Maisel
Alderman Maisel announced the winners of the Blattman Elementary School butterfly poster
contest and thanked all the participants.
5.4. Recognition - Arbor Day “Tree City USA” recognition - Alderman Maisel
Alderman Maisel presented the Arbor Day “Tree City USA” plaque to the City of Shavano
Park.
April 25, 2016
6:30 p.m.
5.5.
Recognition - Public Works Department for their tremendous around the clock
work to operate the water system while the Elevated Water Tower was being
refurbished and repainted – City Manager Hill
Mayor Werner recessed the meeting at 6:49 p.m. due to an incoming thunderstorm.
Mayor Werner called the meeting back to order at 6:54 p.m.
City Manager Hill thanked PW Director Peterson and the Public Works Department for their
outstanding efforts around the clock to operate the water system while the Elevated Water
Tower was being refurbished and repainted.
6. REGULAR AGENDA ITEMS
6.1.
Presentation / discussion - Martin Marietta update on Beckmann Quarry, current
and future operations - Chance Allen
Chance Allen presented an update on the Beckman Quarry, current and future operations.
At this time, Mayor Werner deviated to agenda item 8 – Consent Agenda.
6.2. Discussion / action - Roadrunner Logo Survey Results - City Manager
City Manager Hill presented the results of the Roadrunner Logo survey.
6.3.
Discussion / action - Ordinance No. O-2016-005 amending the FY2015-16 General
Fund and Water Budgets to reflect several un-programmed increases in revenues
and expenses - City Manager
Alderman Berrier made a motion to approve O-2016-005 for the first reading.
Mayor Pro Tem Ross seconded the motion.
The motion to approve O-20169-005 for the first reading carried unanimously.
PW Director Peterson and PW /Water Department Foreman Lynch returned to the meeting.
At this time, Mayor Werner asked all to give the Public Works Department a round of applause
for a job well done on maintaining the water system during the Elevated Storage tank project.
6.4. Discussion / action - FY 2016-17 Budget Development Calendar - City Manager
City Manager Hill presented City Council with the FY 2016-17 Budget Development
Calendar.
Mayor Pro Tem Ross made a motion to schedule a Workshop Meeting on June 6, 2016 @ 6:30
p.m.
Alderman Hisel seconded the motion.
The motion to schedule a Workshop meeting on June 6, 2016 @ 6:30 p.m. was approved
unanimously.
6.5. Presentation / discussion - 2016 criminal activity report - City Manager
City Manager Hill presented the 2016 criminal activity report.
April 25, 2016
6:30 p.m.
6.6.
Presentation / discussion - Allocation and utilization of our Police Department
Resources - City Manager / Chief Creed
City Manager Hill presented City Council with the current allocation and utilization of our police
department.
6.7.
Discussion / action - Review of the City Manager - Possible Executive Session
pursuant to Texas Government Code §551.074, Personnel Matters, Texas
Government Code §551.07, Consultation with Attorney - Mayor Werner
Mayor Werner asked a motion to adjourn to Executive Session Review of the City pursuant to
Texas Government Code §551.074, Personnel Matters for the Review of the City Manager.
Mayor Pro Tem Ross made a motion to adjourn into Executive Session.
Alderman Heintzelman seconded the motion.
Motion carried unanimously.
The Open Meeting closed at 8:17 p.m.
The Open Meeting reconvened at 9:50 p.m.
There was no action taken on this agenda item.
7.
CITY MANAGER’S REPORT
All matters listed under this item are considered routine by the City Council and will only be
considered at the request of one or more Aldermen. Coincident with each listed item,
discussion will generally occur.
7.1.
Building Permit Activity Report
7.2.
Fire Department Activity Report
7.3.
Municipal Court Activity Report
7.4.
Police Department Activity Report
7.5.
Public Works Activity Report
7.6.
Finance Report (March)
City Council did not request discussion of any of the above agenda items 7.1-7.6.
8. CONSENT AGENDA
All matters listed under this item are considered routine by the City Council and will be enacted
by one motion. There will not be separate discussion of these items. If discussion is desired by
any Alderman on any item, that item will be removed from the consent agenda and will be
considered separately.
April 25, 2016
6:30 p.m.
8.1.
Approval - Special City Council Meeting Minutes, April 7, 2016.
8.2.
Approval - Workshop Meeting Minutes, April 7, 2016.
8.3.
Approval - City Council Meeting Minutes, March 28, 2016.
8.4.
Accept - Planning & Zoning Commission Meeting Minutes, March 2, 2016.
8.5.
Approval - Final Plat Lockhill Shavano Park Unit - 17 Tract C, 2.624 acre tract
approximately 330’ S.E. of Lockhill - City Manager.
Alderman Berrier made a motion to approve Consent Agenda items 8.1-8.5.
Alderman Maisel seconded the motion.
The motion to approve agenda items 8.1 - 8.5 with a unanimous vote.
Mayor Werner deviated back to agenda item 6.
9. ADJOURNMENT
Alderman Maisel made a motion to adjourn the meeting.
Alderman Berrier seconded the motion.
The meeting adjourned at 9:50 p.m.
______________________
Robert Werner
Mayor
_____________________
Zina Tedford
City Secretary
Meet the Candidates Night 1
April 14, 2016
7:00 p.m.
1. WELCOME AND INTRODUCTIONS
Women’s Club Member Maggi Kautz welcomed all present to the Meet the Candidates Night.
2. “MEET THE CANDIDATE NIGHT” - MODERATED BY FORMER MAYOR JOHN
HORNER TO INCLUDE DISCUSSION ON ANY OF THE BELOW LISTED TOPICS OF
CITY BUSINESS:
Moderator John Horner explained the format for the evening.
TOPIC: Budgeting reserves to fund future projects or improvements.
TOPIC: Policy regarding use of City Hall
TOPIC: City sponsored events for Shavano Park.
TOPIC: Improvement of NW Military Hwy and 1604 corridor.
TOPIC: Involvement of council members in council-manager form of government.
TOPIC: Resolving drainage and oak wilt problems.
TOPIC: City and Council Commitment to transparency and citizen input.
TOPIC: Attendance of council members at board and committee meetings.
TOPIC: Future challenges for Shavano Park.
TOPIC: Difference of ideas between candidates.
TOPIC: Strengthening and enforcing ordinances.
No votes or any formal action was taken on any of the above subjects discussed during this
“Meet the Candidates Night” event.
3. ADJOURNMENT
The meeting adjourned at 8:09 p.m.
_________________________
Robert Werner
Mayor
____________________________
Zina Tedford
City Secretary
PLANNING & ZONING COMMISSION MEETING
CITY HALL, COUNCIL CHAMBERS
900 SADDLETREE COURT, SHAVANO PARK, TEXAS 78231
April 6, 2016
6:30 P.M.
MINUTES
1.
Call to order
Chairman Janssen called the meeting to order at 6:30 p.m.
PRESENT:
ABSENT:
Carlos Ortiz
David Jauer
Kerry Dike
Konrad Kuykendall
Kathy Fandel
Richard Lazor
Albert Aleman
Brian Harr
Michael Janssen
Vote under Section 36-69 of the Shavano Park City Code (“Code”) concerning a finding that each
of the items following item 2 on the agenda are “planning issues” or otherwise prescribed Planning
& Zoning Commission duties under 36-69(l) of the Code or the severance of one or more of such
items for an individual vote on such item or items.
Upon a motion made by Commissioner Dike and a second made by Commissioner Lazor, the Planning & Zoning
Commission voted seven (7) for and none (0) opposed to approve the agenda as it was provided as Planning &
Zoning Commission issues. The motion carried.
2.
3.
Citizens to be heard
Steve Davis addressed the Planning & Zoning Commission regarding his support for agenda item 6.
4.
Consent Agenda:
A.
Approval - minutes of the Planning & Zoning Commission March 2, 2016 meeting
Upon a motion made by Commissioner Dike and a second made by Commissioner Ortiz, the Planning & Zoning
Commission voted seven (7) for and none (0) opposed to approve minutes the Planning & Zoning Commission
Meeting held March 2, 2016. The motion carried.
5.
Discussion / action - Led by City Manager Hill on the Final Plat of Lockhill Shavano Park Unit-17
Tract C, a 2.624 acre tract located on Lockhill Selma Road.
Upon a motion made by Commissioner Aleman and a second made by Commissioner Dike, the Planning &
Zoning Commission voted seven (7) for and none (0) opposed to approve the Final Plat of Lockhill Shavano Park
Unit-17 Tract C, a 2.624 acre tract located on Lockhill Selma Road. The motion carried.
1
6.
Discussion / action - Led by City Manager Hill and Commissioner Janssen regarding amending
Chapter 36, Table No. 1, for minimum lot sizes in Single-Family Dwelling Districts A-1, A-2, A-3,
A-4 and A-5 PUD.
In February 2016, the City was contacted with an inquiry about a lot size being smaller than .7 acres as required
by the zoning district. The City investigated potential under sized lots and found 30 of the 90 lots investigated to
be undersized. With undersized lots potentially being a wide-scale issue a broad-based solution is needed. A
public hearing and agenda item will be placed on the May 4th agenda.
7.
Discussion / action - Led by Commissioner Aleman and the members of the accessory building
working group regarding the City’s ordinances pertaining to accessory buildings, outbuildings and
portable buildings.
Commissioner Aleman stated that he had met with City Manager Hill and Curtis Leeth to review existing
ordinances for continuity. Commissioner Aleman stated that he would like to have another Working Group
meeting to go over the revisions at length. Commissioner Aleman stated that he would discuss possible dates
with City Manager and contact the members of the Working Group.
Discussion / action - Led by City Manager Hill on amending Chapter 36, Article V – Board of
Adjustment, to allow the Board of Adjustment to grant special exceptions.
City Manager Hill informed the Planning & Zoning Commission that during review of the Accessory Building
regulations under Chapter 36, staff noted is that almost no two portable, accessory buildings or properties are
the same. While a general rule of application should certainly be sustained, the City’s Code of Ordinances don’t
allow for a resident to request a reasonable “special exception” to the City’s zoning regulations. The Board of
Adjustment can only grant a variance when all conditions (very strict constraints) of Sec. 36-132 are met, and
often condition paragraph (6) cannot be met by even a reasonable request. The Commission may want to
consider allowing for process to gain a “special exception” (usually approved by the Board of Adjustments).
The City Attorney advises that Cities can allow for “special exceptions”, but the criteria should be specific and
objective.
City staff will prepare for a public hearing and agenda item for the May 4th agenda.
8.
Discussion / action - Led by Chairman Janssen on possible changes required to the City’s sign
ordinance in accordance with Supreme Court ruling.
Chairman Janssen informed the Commissioners that he had met with City Manager Hill and Curtis Leeth to
discuss proposed revisions. The proposed revisions will be forwarded to the City Attorney for review and will
be presented to the Planning & Zoning Commission at a future meeting.
9.
10.
Presentation - City Manager Hill on the status of the STPMM grant for improvements to NW
Military Highway.
City Manager Hill informed the Planning & Zoning Commission that the first phase of the grant process has been
approved. The second phase and determination of the funding year will be address April 25th.
11.
Presentation - City Manager Hill on the status of the proposed sidewalks and discussion concerning
the same.
City Manager Hill informed the Planning & Zoning Commission that the permits have been approved to extend
the sidewalks from NW Military to Salado Creek. As soon as timeline of project is submitted, the information
will be forwarded to the Planning & Zoning Commission.
2
12.
Report and update by City Manager Hill concerning City Council items considered at the February
2016 City Council meetings and discussion concerning the same.
City Manager Hill updated the Planning & Zoning Commission concerning City Council items considered at the
City Council meeting.
13.
Chairman Announcements:
A.
Advise members to contact City staff to add new or old agenda items.
B.
Advise members of pending agenda items, as follows:
i.
ii.
iii.
iv.
May – Discussion and possible action of possible changes to the City’s ordinances
regarding accessory buildings, outbuildings and portable buildings.
May – Discussion and possible action on the City’s sign ordinance and the location of signs
within the City of Shavano Park.
May – Presentation by City Manager Hill on the status of the proposed sidewalks and
discussion concerning the same.
August - Semiannual presentation by Denton communities regarding residential and
commercial development in Shavano Park and surrounding areas and discussion
concerning the same.
14.
Adjournment
Upon a motion made by Commissioner Dike and a second made by Commissioner Fandel, the Planning & Zoning
Commission voted seven (7) for and none (0) opposed to adjourn the meeting. The adjourned at 7:38 p.m.
____________________________
Michael Janssen
Chairman
______________________
Zina Tedford
City Secretary
3
Agenda item: 8.4
X
Accept - Quarterly investment report ending March
31, 2016
1) Quarterly Investment Report March 31, 2016
2) Frost Bank Pledged Securities March 31, 2016
3) Cash Balance by Fund
Per the Public Funds Investment Act (PFIA) (Chapter
2256.023) quarterly investment reports are required to be submitted to the governing body. The
act requires that all the investment officers sign the report and that it includes a statement that the
City funds are maintained in compliance with the PFIA and the City’s investment policy. These
reports are also reviewed by the Independent Auditor during the annual review.
DISCUSSION: Attachment #1 is the required Quarterly Investment Report ending March 31,
2016. The reported balances as of March 31, 2016 are the bank balances and may not reflect
checks/deposits that remain outstanding.
The City’s investment policy requires to show the investment portfolio percentage, the following
is the breakdown by Security Type.
Investment Portfolio:
Pools
CD’s
Balances
$2,098,838
$1,007,947
Portfolio %
67.56%
32.44%
Attachment #2 is the Pledge Securities report from Frost Bank as of March 31, 2016. Total
depository funds at Frost were fully collateralized with Pledged Securities of $7,461,468 and
FDIC of $250,000.
Depository
Frost Accounts
Balances
$6,534,128
Attachment #3 represents the actual Cash Balance by all Funds per the general ledger as of
March 31, 2016 and total $9,640,727
COURSES OF ACTION:
Accept or reject the March 31, 2016 Quarterly Investment Report
STAFF RECOMMENDATION: Accept the March 31, 2016 Quarterly Investment Report
Attachement #2
Attchment #3
CASH & INVESTMENT BY FUND PER GENERAL LEDGER
March 31, 2016
General Fund (10)
$
3,707,093
Water Fund ( 20)
$
1,424,194
Debt Service Fund (30)
$
309,347
Crime Control District Fund (40)
$
816,842
PEG Funds (42)
$
81,324
Oak Wild Fund ( 45)
$
45,657
Street Maintenance Fund (48)
$
124,934
Court Security/Technology (50)
$
54,141
Child Safety Fund ( 52)
$
6,116
LEOSE Fund (53)
$
4,624
Police Forfeiture (54)
$
6,225
GF Capital Replacement Fund (70)
$
3,057,937
Pet Documation and Rescue Fund (75)
$
2,293
Total Cash & Investments *
$
9,640,727
* Total Cash and investments represents all Fund per the general ledger, not balances at bank.
Agenda item: 8.5
AGENDA ITEM DESCRIPTION: Discussion / action - Ordinance No. O-2016-005
amending the FY2015-16 General Fund and Water Budgets to reflect several unprogrammed increases in revenues and expenses - City Manager (final reading)
x
1) Ordinance No. O-2016-005
2) Exhibit “A” – Proposed Budget Amendment
BACKGROUND / HISTORY: The current 2015/2016 Adopted Budget at this times requires
adjustments in the General Fund related to additional revenues and expense/capital and
adjustment in the Water Fund for additional ASR revenues and expenses related to the
refurbishing of water tower and capital.
The Exhibit ‘A” contains the column labeled “YTD Actual” is as of March 2016. The column
labeled “Current Budget” is the original adopted 2015/2016 budget plus amendments thru
February 2015. The column “Selected Budget” is the original budget plus amendments being
proposed. The column “Difference” contains the amount the line item is/is not being altered.
Only the lines which contain an amount in this column are being amended.
Below you will find summary table and additional information corresponding to each change.
DISCUSSION: Council approved the first reading of the Ordinance amending the FY2015-16
General Fund and Water Budgets on April 25th, 2016.
10 General Fund:
General Fund revenues have been increased by $16,956 as detailed in the table below. Three
revenue lines directly offset an expense line and are listed in the table. A portion of the revenue
increases are mainly for emergency expenditures which have resulted in budget lines overages
noted below.
Revenues (GF)
Revenues related to delinquent ad-valorem and interest income have been increased based on
current amounts collected, these increases are being utilized to cover building maintenance in
Admin. And emergency purchases of non-capital computer equipment for Admin., Court, and
Fire Departments. STRAC funds were received to offset personnel costs for firefighter that
participates in severe weather deployment. Insurance proceeds were received for repairs to a
police vehicle and there is a direct offset to vehicle maintenance. A refund was received related
to the old web host and this was used to offset the same overage in the website line item within
Admin.
Revenue Line
Number
10-599-1020
10-599-7000
10-599-7037
10-599-7097
10-599-7099
Description
Amount
Delinquent Ad-valorem
Interest Income
STRAC
Insurance Proceeds
Misc. Revenue
$ 10,200
$ 1,500
$ 3,736
$
810
$
710
Corresponding
Expense Line
10-604-1010
10-605-5020
10-601-3085
Reason
Salary Reimbursement
Vehicle Repairs
Website costs
Total $ 16,956
Expenditures (GF)
- The Administration (601) department has some minor adjustments to the Website Technology
(3085) for $710, and Non-Capital Computer Equipment (8015) was increased $374 to replace a
bad monitor in the City Secretary office and a printer in the Permit Dept. Building Maintenance
was increased by $6,040 to help cover overages that occurred from unexpected/emergency
repairs.
-The Court (602) department increase is to Non-Capital Computer Equipment (8015) for $169 to
replace a bad printer.
- The Fire Department (604) Salaries (1010) line item was increased $3,736 for the payment
received for salary reimbursement. Non-Capital Computer (8015) was increased by $5,317 for
the emergency replacement of a MDT that was no longer repairable.
20 Water Fund:
The Water Advisory Committee (WAC) approved the following budget adjustments at their
April 11, 2016 meeting. Based on the additional 200 acre feet that WAC/Council approved in
March revenues were increased $24,000 and Edwards Aquifer Authority expenses were
decreased by $16,800 resulting in an overall change of plus $40,800. Expenditures related to the
refurbishing of the water tower and non-capital emergency expenditures are also included for
$34,958 leaving a remainder of $5,842 of revenue over expenditures. The table below contains
all of the above changes.
Revenues (Water)
The revenues line ASR Lease Program 20-599-7040 is increased by $24,000 based on the
additional 200 acre feet lease that WAC/Council approved in March 2016.
Expenditures (GF)
The refurbishing of the tank is quite an undertaking without an additional elevated tank located
within the system. In order to ensure that there are no major water issues the current water staff
has been and will continue (until the tank is back online) to work extra hours to ensure there is
24 hour watch on the system. Due to this Overtime (1015) line has been increased $12,000.
There are two additional increase to line item Capital – Water Tower/Storage (8085) related to
the tower painting. The first is a change order to perform additional repairs to the steel at the top
of the tower for $2,500. The second increase is to replace the 20+ year old cathodic protection
system that is located in the tank for approximately $15,000.
Also included is an increases of $5,458 for several items under Non-Capital Maintenance
Equipment (8020) that were purchased in order to perform duties safer and more efficiently. A
Schondstedt pipe detector to help determine the exact location of pipes when needing to dig for
repairs, 2 Pocket Colorimeter’s, and a Hach SL1000 portable parallel analyzer for water testing
to shorten the time of performing new and additional monthly testing required by TCEQ.
Line
Number
Revenue
20-599-7040
Expenses
20-606-1015
20-606-4085
20-606-8020
20-606-8085
Description
Amount
ASR Lease Program
$ 24,000
Overtime
EAA –Fees
Non-Capital Maint. Equip.
Capital-Water Tower
Total Excess Revenue
$ 12,000
$ -16,800
$ 5,458
$ 17,500
$ 5,842
Corresponding
Expense Line
Reason
24 Hour shift rotation
New Lease Reduction
See Below for Add’l
See Below for Add’l
COURSES OF ACTION:
1. Approve the final reading of Ordinance as presented with Exhibit “A”.
2. Modify the proposed budget amendment and approve for the final reading.
FINANCIAL IMPACT: Varies
MOTION REQUESTED: Approve Ordinance No. O-2016-005 amending the 2015-2016 as
proposed in Exhibit “A” (final reading).
ORDINANCE O-2016-005
AN ORDINANCE APPROVING THIRD BUDGET AMENDMENT FOR FISCAL YEAR
2015-2016 OF THE CITY OF SHAVANO PARK.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SHAVANO PARK,
TEXAS:
Whereas, the Council previously adopted a budget for the City’s 2015-2016 fiscal year;
and
Whereas, Chapter 102 of the Local Government Code provides the City with the authority
to make changes in its budget for municipal purposes; and
Whereas, the City Council hereby finds and determines it necessary to amend the budget
for municipal purposes, listed in the original budget; and
Whereas, the City Council hereby finds and determines that the budget amendment
provided for herein is in the best interests of the municipal tax payers.
NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Shavano Park,
Texas:
Section 1. That the City of Shavano Park fiscal year 2015-16 budget shall be amended
as reflected in the revised budget attached thereto as Exhibit “A”.
PASSED, ADOPTED AND APPROVED for the first reading by the City Council of the
City of Shavano Park this 25th day of April, 2016.
PASSED, ADOPTED AND APPROVED for the second reading by the City Council of
the City of Shavano Park this 16th day of May, 2016.
ROBERT WERNER
MAYOR
Attest:
Zina Tedford, City Secretary
CITY ATTORNEY’S OFFICE
4-25-2016 05:29 PM
BUDGET COMPARISON REPORT
AS OF: MARCH 31ST, 2016
PAGE:
1
10 -GENERAL FUND
Y-T-D
CURRENT
SELECTED
BUDGET
REVENUES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
NON-DEPARTMENTAL
================
TAXES
10-599-1010 CURRENT ADVALOREM TAXES
10-599-1020 DELINQUENT ADVALOREM TAXES
10-599-1030 PENALTY & INTEREST REVENUE
10-599-1040 MUNICIPAL SALES TAX
10-599-1060 MIXED BEVERAGE TAX
TOTAL TAXES
2,309,702
23,017
1,496
191,197
8,358
2,533,771
2,634,913
13,285
3,000
384,000
18,000
3,053,198
2,634,913
23,485
3,000
384,000
18,000
3,063,398
136,002
14,731
39,008
12,562
0
15,240
217,543
251,200
33,000
75,185
25,000
10,737
24,000
419,122
251,200
33,000
75,185
25,000
10,737
24,000
419,122
0
0
0
0
0
0
0
______________
______________
______________
______________
______________
______________
144,535
24,949
4,340
5,272
2,440
6,120
100
1,700
47,274
236,730
249,300
62,000
2,000
14,000
500
10,000
250
2,400
50,000
390,450
249,300
62,000
2,000
14,000
500
10,000
250
2,400
50,000
390,450
0
0
0
0
0
0
0
0
0
0
______________
______________
______________
______________
______________
______________
______________
______________
______________
COURT FEES
10-599-4010 MUNICIPAL COURT FINES
10-599-4021 ARREST FEES
10-599-4028 STATE COURT COST ALLOCATION
10-599-4030 WARRANT FEES
10-599-4036 JUDICIAL FEE - CITY
TOTAL COURT FEES
82,387
2,680
0
13,753
380
99,201
170,000
10,000
5,000
24,000
1,200
210,200
170,000
10,000
5,000
24,000
1,200
210,200
0
0
0
0
0
0
______________
______________
______________
______________
______________
POLICE/FIRE REVENUES
10-599-6010 POLICE REPORT REVENUE
10-599-6030 POLICE DEPT. REVENUE
10-599-6060 EMS FEES
TOTAL POLICE/FIRE REVENUES
141
2,195
30,420
32,755
400
2,777
65,000
68,177
400
2,777
65,000
68,177
0
0
0
0
______________
______________
______________
FRANCHISE REVENUES
10-599-2020 FRANCHISE FEES 10-599-2022 FRANCHISE FEES 10-599-2024 FRANCHISE FEES 10-599-2026 FRANCHISE FEES 10-599-2027 FRANCHISE FEES 10-599-2028 FRANSHISE FEES TOTAL FRANCHISE REVENUES
ELECTRIC
GAS
CABLE
PHONE
SAWS
REFUSE
PERMITS & LICENSES
10-599-3010 BUILDING PERMITS
10-599-3012 PLAN REVIEW FEES
10-599-3018 CERTIFICATE OF OCCUPANCY PERMI
10-599-3020 PLATTING FEES
10-599-3025 VARIANCE/RE-ZONE FEES
10-599-3045 INSPECTION FEES
10-599-3050 GARAGE SALE & OTHER PERMITS
10-599-3055 HEALTH INSPECTIONS
10-599-3060 DEVELOPMENT FEES
TOTAL PERMITS & LICENSES
Proposed 3rd 15/16 Budget Amendment
Exhibit "A"
(
0
10,200
0
0
0
10,200)
______________
______________
______________
______________
______________
2nd Reading 5-16-2016
4-25-2016 05:29 PM
PAGE:
2
10 -GENERAL FUND
Y-T-D
CURRENT
SELECTED
BUDGET
REVENUES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
MISC./GRANTS/INTEREST
10-599-7000 INTEREST INCOME
10-599-7025 US DOJ VEST GRANT
10-599-7037 STRAC
10-599-7040 PUBLIC RECORDS REVENUE
10-599-7050 ADMINISTRATIVE INCOME
VARIOUS MISC COLLECTIONS
LAND SWAP TO SAN ANTONIO-REIMB
10-599-7070 RECYCLING REVENUE
10-599-7075 SITE LEASE/LICENSE FEES
T-MOBILE
CCATT-AT&T
10-599-7086 DONATIONS- ADMINISTRATION
10-599-7090 SALE OF CITY ASSETS
10-599-7097 INSURANCE PROCEEDS
10-599-7099 MISC REVENUE
TOTAL MISC./GRANTS/INTEREST
5,467
798
3,736
7
8
0.00
0.00
1,227
22,031
0.00
0.00
2,565
14,961
810
880
52,489
1,500
38,640
0
0
22,050
89,750
3,172,489
===========
6,032,349
===========
0
0
0
0
TRANSFERS IN
10-599-8020 TRF IN -WATER FUND
10-599-8040 TRF IN -CRIME CONTROL
POLICE VEHICLE
MOBILE DATA COMPUTER (MDC)
MDC - PRINTERS
MOBILE RADAR UNIT
WIRLESS MICROPONES
GAME CAMERAS (3)
10-599-8050 TRF IN -COURT RESTRICTED
INCODE- COURT
INCODE- BRAZOS - POLICE
10-599-8070 TRF IN -CAPITAL REPLACEMENT
RADIOS- FIRE DEPT. VEHICLES
REPLACE FIRE DEPT. MDT
10-599-8099 FUND BALANCE RESERVE
ROLLER/COMPACTOR
TRF TO CAPITAL FUND
TRF TO OAK WILT FUND
TOTAL TRANSFERS IN
5,000
2,000
6,033
200
5,250
0
15,000
0
500
74,123
6,500
2,000
9,769
200
5,250
1,500.00
3,750.00
1,500
38,640
15,684.00
22,956.00
0
15,000
810
1,210
80,879
(
1,500
0
3,736
0
0
______________
______________
______________
______________
______________
0
0
______________
______________
0
0
810
710
6,756)
______________
______________
______________
______________
22,050
0
______________
89,750
0
______________
2
38,000.00
76,000.00
1
5,000.00
5,000.00
8
656.25
5,250.00
1
1,600.00
1,600.00
5
280.00
1,400.00
0
0.00
500.00
0
8,530
8,530
0
______________
0
0.00
4,184.00
0
0.00
4,346.00
0
18,000
21,100
3,100
______________
4
4,500.00
18,000.00
0
0.00
3,100.00
0
1,678,749
1,678,749
0
______________
0
0.00
35,000.00
0
0.00
1,623,749.00
0
0.00
20,000.00__________
______________
0
1,817,079
1,820,179
(
3,100)
____________________________________________________________________________________
TOTAL NON-DEPARTMENTAL
3,172,489
6,032,349
6,052,405
20,056
_____________________________________________________________________________________________________________________________
TOTAL REVENUES
Exhibit "A"
6,052,405
===========
20,056
===========
==============
4-25-2016 05:29 PM
PAGE:
3
10 -GENERAL FUND
CITY COUNCIL
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
PERSONNEL
SUPPLIES
10-600-2020 GENERAL OFFICE SUPPLIES
10-600-2035 COUNCIL/EMPLOYEE APPRECIATION
10-600-2037 CITY SPONSORED EVENTS
EVENTS (3)
3
MOVIE NIGHT
0
10-600-2040 MEETING SUPPLIES
COUNCIL MEETINGS
10
GENERAL SUPPLIES
0
TOTAL SUPPLIES
SERVICES
10-600-3018 CITY WIDE CLEAN UP
RECYCLING-ELECTRONICS
10-600-3020 ASSOCIATION DUES & PUBS
TML -MEMBERSHIP
AACOG
MISC
10-600-3030 TRAINING/EDUCATION
VARIOUS SEMINARS
10-600-3040 TRAVEL/LODGING/MEALS
LODGING ~ 10
MILEAGE
PER DIEM
TOTAL SERVICES
___________
___________
71
457
7,529
5,000.00
0.00
332
125.00
0.00
8,389
300
1,000
16,000
0
1,350
600
1,700
0
2,000
155
3,500
755
1,968
1,968
0
0.00
0
0
0
0.00
0.00
0.00
10
200.00
0
0
0
0.00
0.00
0.00
CONTRACTUAL
10-600-4088 ELECTION SERVICES
TOTAL CONTRACTUAL
___________
______________
300
0
1,000
0
16,000
0
15,000.00
1,000.00
2,000
0
1,250.00
750.00__________
19,300
0
______________
______________
______________
______________
8,550
1,350
0
1,350.00
1,700
0
1,000.00
500.00
200.00
2,000
0
2,000.00
3,500
0
2,000.00
1,000.00
500.00__________
8,550
0
3,000
3,000
3,000
3,000
______________
2,000
19,300
___________
0
0
______________
______________
______________
______________
______________
______________
CAPITAL OUTLAY
10-600-8015 NON CAPITAL-COMPUTER EQUIPMENT
0
400
400
0
______________
REPLACEMENT - IPAD
0
0.00
400.00
10-600-8080 CAPITAL - IMPROVEMENT PROJECTS
0
6,000
6,000
0
______________
VETERANS MEMORIAL
0
0.00
0.00
MONUMENT SIGNS @ CLIFFSIDE
0
0.00
6,000.00__________
______________
TOTAL CAPITAL OUTLAY
0
6,400
6,400
0
_____________________________________________________________________________________________________________________________
TOTAL CITY COUNCIL
11,112
37,250
Exhibit "A"
37,250
0
4-25-2016 05:29 PM
PAGE:
4
10 -GENERAL FUND
ADMINISTRATION
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
PERSONNEL
10-601-1010 SALARIES
10-601-1020 MEDICARE
10-601-1025 TWC (SUI)
10-601-1030 HEALTH INSURANCE
10-601-1031 HSA
10-601-1033 DENTAL INSURANCE
10-601-1035 VISION CARE INSURANCE
10-601-1036 LIFE INSURANCE
10-601-1037 WORKERS' COMP INSURANCE
10-601-1040 TMRS RETIREMENT
10-601-1070 SPECIAL ALLOWANCES
TOTAL PERSONNEL
SUPPLIES
10-601-2020 GENERAL OFFICE SUPPLIES
10-601-2025 BENEFITS CITYWIDE
10-601-2030 POSTAGE/METER RENTAL
ROAD RUNNER POSTAGE
POSTGAGE METER
COURIER SERVICES
10-601-2035 EMPLOYEE APPRECIATION
10-601-2050 PRINTING & COPYING
10-601-2060 MED EXAMS/SCREENING/TESTING
DRUG SCREENS
PHYSICALS
BACKGROUNDS
10-601-2080 UNIFORMS
TOTAL SUPPLIES
SERVICES
10-601-3010 ADVERTISING EXPENSE
10-601-3013 PROFESSIONAL SERVICES
SALARY SURVEY
CONTINUING DISCLOSURE - YEARLY
10-601-3015 PROFESSIONAL SERVICES-LEGAL
10-601-3016 CODIFICATION EXPENSE
TCMA
GFOAT
GFOA
ICMA
TMCA
TEXAS-COOP
ACT-TAX
TMHRA
OTHER DUES/PUBLICATIONS
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
173,377
2,439
855
13,500
115
1,245
285
239
470
20,601
3,188
216,313
369,528
5,450
1,242
27,000
0
2,245
608
377
1,321
51,639
6,300
465,710
2,726
1,650
5,174
0.00
0.00
0.00
230
469
213
0.00
0.00
0.00
0.00
0
10,462
7,000
2,955
12,960
2,191
0
0.00
0.00
24,050
3,792
2,381
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,500
17,500
2,000
1,000
750
900
27,565
70,000
6,000
4,000
Exhibit "A"
369,528
5,450
1,242
27,000
0
2,245
608
377
1,321
51,639
6,300
465,710
0
0
0
0
0
0
0
0
0
0
0
0
______________
______________
______________
______________
______________
______________
______________
______________
______________
______________
______________
7,000
2,955
12,960
6,600.00
5,400.00
960.00
2,000
1,000
750
750.00
0.00
0.00
0.00
900
27,565
0
0
0
______________
______________
______________
0
0
0
______________
______________
______________
0
0
______________
2,500
17,500
15,000.00
2,500.00
70,000
6,000
4,000
275.00
300.00
300.00
920.00
100.00
100.00
300.00
150.00
1,555.00
0
0
______________
______________
0
0
0
______________
______________
______________
4-25-2016 05:29 PM
PAGE:
5
10 -GENERAL FUND
ADMINISTRATION
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
2,147
7,500
7,500
0
______________
0
0.00
7,500.00
TML CONFERENCE - 2
0
0.00
0.00
GFOAT FALL/SPRING CONFERENCE
0
0.00
0.00
TMCA CONFERENCE
0
0.00
0.00
NUTS/BOLTS OF HR
0
0.00
0.00
FLSA SEMINAR
0
0.00
0.00
TCMA SPRING
0
0.00
0.00
VARIOUS DAY SEMINARS
0
0.00
0.00
10-601-3040 TRAVEL/MILEAGE/LODGING/PERDIEM
1,823
6,000
6,000
0
______________
10-601-3050 LIABILITY INSURANCE
4,010
3,232
3,232
0
______________
10-601-3075 BANK/CREDIT CARD FEES
1,826
2,400
2,400
0
______________
10-601-3080 SPECIAL SERVICES
0
3,750
3,750
0
______________
City of San Antonio-Land Swap
0
0.00
3,750.00
10-601-3085 WEBSITE TECHNOLGY
4,703
4,000
4,710
710
______________
ANNUAL MAINTENANCE
0
0.00
2,000.00
MONTHLY SUPPORT
0
0.00
2,000.00
SETUP
0
0.00
710.00
10-601-3087 CITIZENS COMMUNICATION/EDUCATI
2,289
6,000
6,000
0
______________
VARIOUS PUBLIC MAILINGS
0
0.00
3,500.00
DIRECTORY - CITY/BUSINESS
0
0.00
2,000.00
PARKING STICKERS
0
0.00
500.00__________
______________
TOTAL SERVICES
49,211
132,882
133,592
710
CONTRACTUAL
10-601-4050 DOCUMENT STORAGE/ARCHIVES
MONTHLY STORAGE
ARCHIVE SERVICES
10-601-4060 IT SERVICES
10-601-4075 COMPUTER SOFTWARE/INCODE
INCODE - GL
INCODE - GL IMPORT
INCODE - AP
INCODE - PAYROLL
INCODE - PO
INCODE - CASH RECEIPTS
INCODE - ACUSERV
INCODE - BASIC NETWORK
INCODE - FIXED ASSETS
ANTI-VIRUS-NSA-EMAIL SECURITY
10-601-4083 AUDIT SERVICES
10-601-4084 BEXAR COUNTY APPRAISIAL DIST
10-601-4085 BEXAR COUNTY TAX ASSESSOR
10-601-4086 CONTRACT LABOR
TOTAL CONTRACTUAL
0
0
0
0
0
0
0
0
0
0
0
0
1,242
0.00
0.00
18,095
10,386
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
16,500
7,535
2,927
11,717
68,401
4,992
38,173
14,006
16,500
15,447
2,979
0
92,097
Exhibit "A"
4,992
1,992.00
3,000.00
38,173
14,006
1,454.00
155.00
1,091.00
1,848.00
1,164.00
874.00
375.00
1,045.00
1,500.00
4,500.00
16,500
15,447
2,979
0
92,097
0
______________
0
0
______________
______________
0
0
0
0
0
______________
______________
______________
______________
4-25-2016 05:29 PM
PAGE:
6
10 -GENERAL FUND
ADMINISTRATION
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
MAINTENANCE
10-601-5005 EQUIPMENT LEASES
COPIER MONTHLY
MONTHLY COPY FEES
10-601-5010 EQUIPMENT MAINT & REPAIR
10-601-5015 ELECTRONIC EQPT MAINT
10-601-5030 BUILDING MAINTENANCE
TOTAL MAINTENANCE
DEPT MATERIALS-SERVICES
UTILITES
10-601-7042 UTILITIES - PHONE/CELL/VOIP
TW TELECOM
TIME WARNER
TOTAL UTILITES
CAPITAL OUTLAY
10-601-8015 NON-CAPITAL-COMPUTER
MONITOR - CITY SEC OFFICE
PRINTER - PERMIT DEPT
10-601-8025 NON-CAPTIAL-OFFICE FURNITURE
OFFICE DESK CHAIRS
ROUND CONFERENCE TABLE
CONFERENCE CHAIRS
10-601-8045 CAPITAL - COMPUTER EQUIPMNET
EXHANGE SERVER - UPGRADE
2,686
0.00
0.00
0
468
12,525
15,679
500
2,000
7,000
14,660
___________
___________
5,864
0.00
0.00
5,864
15,943
173
0.00
0.00
1,948
150.00
0.00
100.00
13,500
0.00
15,622
0
0
0
0
0
0
0
5
0
8
0
5,160
15,943
5,160
1,560.00
3,600.00
500
2,000
12,840
20,500
0
______________
0
0
5,840
5,840
______________
______________
______________
___________
______________
15,943
0
9,480.00
6,463.00__________
15,943
0
______________
___________
374
______________
374
______________
0
______________
13,500
0
13,500.00__________
16,224
374
______________
______________
174.00
200.00
2,350
2,350
750.00
800.00
800.00
13,500
15,850
INTERFUND TRANSFERS
10-601-9010 TRANSFERS/CAPITAL REPLACEMENT
10,000
34,000
34,000
0
______________
CITY HALL AC UNITS
0
0.00
12,000.00
UPGRADE INCODE-INVISION
0
0.00
12,000.00
HIKE & BIKE
0
0.00
10,000.00
10-601-9018 TRANSFER TO OAK WILT
20,000
20,000
20,000
0
______________
TOTAL INTERFUND TRANSFERS
30,000
54,000
54,000
0
_____________________________________________________________________________________________________________________________
TOTAL ADMINISTRATION
411,551
818,707
Exhibit "A"
825,631
6,924
4-25-2016 05:29 PM
PAGE:
7
10 -GENERAL FUND
COURT
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
PERSONNEL
10-602-1015 OVERTIME
10-602-1025 TWC (SUI)
TOTAL PERSONNEL
SUPPLIES
10-602-2020 OFFICE SUPPLIES
TOTAL SUPPLIES
SERVICES
10-602-3015 JUDGE/PROSECUTOR
JUDGE
PROSECUTOR
Adjusted
T.M.C.A.
0
0
0
0
0
TMCEC
0
LEGISLATIVE UPDATE
0
COURT CASE MANAGMENT
0
REGIONAL CLERKS SEMINAR
0
10-602-3070 PROPERTY INSURANCE
10-602-3075 BANK/CREDIT CARD FEES
TOTAL SERVICES
CONTRACTUAL
INCODE - COURT
INCODE - TICKET INTERFACE
INCODE - RECEIPT PRINTER
INCODE - WARRANT EXPORT
TOTAL CONTRACTUAL
0
0
0
0
18,133
0
263
171
0
26
7
43
48
2,107
20,798
36,352
1,000
542
207
262
0
122
63
131
5,132
43,811
36,352
1,000
542
207
262
0
122
63
131
5,132
43,811
0
0
0
0
0
0
0
0
0
0
0
______________
______________
______________
______________
______________
______________
______________
______________
______________
______________
282
242
524
700
1,200
1,900
700
1,200
1,900
0
0
0
______________
______________
7,200
0.00
0.00
0.00
150
0.00
131
0.00
0.00
0.00
0.00
0.00
100
80
40
852
8,552
15,600
0
______________
0
______________
0
______________
0
0
0
0
0
______________
______________
______________
______________
3,770
0.00
0.00
0.00
0.00
3,770
4,184
4,184
0
1,745.00
969.00
1,056.00
414.00__________
4,184
0
______________
200
800
800
80
40
3,600
21,120
4,184
Exhibit "A"
15,600
7,200.00
7,200.00
1,200.00
200
200.00
800
800.00
0.00
0.00
0.00
0.00
800
80
40
3,600
21,120
______________
4-25-2016 05:29 PM
PAGE:
8
10 -GENERAL FUND
COURT
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
MAINTENANCE
___________
___________
___________
___________
______________
435
435
1,020
1,020
1,020
1,020
0
0
______________
UTILITES
10-602-7042 UTILITIES - PHONE/CELL/VOIP
TOTAL UTILITES
CAPITAL OUTLAY
10-602-8015 NON-CAPITAL-COMPUTER
169
0
169
169
______________
PRINTER
0
0.00
169.00__________
______________
169
0
169
169
_____________________________________________________________________________________________________________________________
TOTAL COURT
34,248
72,035
Exhibit "A"
72,204
169
4-25-2016 05:29 PM
PAGE:
9
10 -GENERAL FUND
PUBLIC WORKS
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
PERSONNEL
10-603-1025 TWC (SUI)
10-603-1031 HSA
TOTAL PERSONNEL
SUPPLIES
10-603-2040 OTHER SUPPLIES
10-603-2060 MEDICAL EXAMS/SCREENING/TEST
10-603-2070 JANITORIAL SUPPLIES
10-603-2080 UNIFORMS
10-603-2090 SMALL TOOLS
10-603-2091 SAFETY GEAR
TOTAL SUPPLIES
SERVICES
10-603-3012 PROFESSIONAL - ENGINEERING
ENGINEERING - GENERAL
0
10-603-3013 PROFESSIONAL SERVICES
TREE SERVICE/MUNICPAL PROPERTY
0
CITY HALL INSIDE PAINTING
0
CITY HALL OUTSIDE PAINTING
0
BARBWIRE FENCING - CLIFFSIDE
0
LANDSCAPE MAINT @ CITY HALL
0
10-603-3060 UNIFORM SERVICE
TOTAL SERVICES
67,544
1,505
1,011
688
10,676
77
658
171
151
2,076
8,293
1,696
94,546
160,596
4,000
2,835
828
21,600
0
1,357
365
251
7,669
26,868
7,200
233,569
160,596
4,000
2,835
828
21,600
0
1,357
365
251
7,669
26,868
7,200
233,569
0
0
0
0
0
0
0
0
0
0
0
0
0
______________
______________
______________
______________
______________
______________
______________
______________
______________
______________
______________
______________
434
5
40
146
868
200
703
836
3,232
250
0
250
100
3,000
625
750
1,200
6,175
250
0
250
100
3,000
625
750
1,200
6,175
0
0
0
0
0
0
0
0
0
______________
______________
______________
______________
______________
______________
______________
______________
0
0.00
13,000
0.00
0.00
0.00
0.00
0.00
0
824
0
2,702
684
1,333
18,543
5,000
0
______________
0
______________
0
0
0
0
0
0
0
______________
______________
______________
______________
______________
______________
52,000
195
250
250
2,703
1,500
1,344
63,242
Exhibit "A"
5,000
5,000.00
52,000
20,000.00
10,000.00
5,000.00
5,000.00
12,000.00
195
250
250
2,703
1,500
1,344
63,242
4-25-2016 05:29 PM
PAGE:
10
10 -GENERAL FUND
PUBLIC WORKS
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
CONTRACTUAL
TOTAL CONTRACTUAL
MAINTENANCE
10-603-5020 VEHICLE MAINTENANCE
10-603-5060 VEHICLE & EQPT FUELS
TOTAL MAINTENANCE
10-603-6011 CHEMICALS
10-603-6080 STREET MAINTENANCE
10-603-6081 SIGN MAINTENANCE
TOTAL DEPT MATERIALS-SERVICES
UTILITES
10-603-7040 UTILITIES - ELECTRIC
10-603-7041 UTILITIES - GAS
10-603-7042 UTILITIES - PHONE
10-603-7044 UTILITIES - WATER
10-603-7045 STREET LIGHTS
TOTAL UTILITES
CAPITAL OUTLAY
10-603-8060 CAPITAL - EQUIPMENT
ROLLER/COMPACTOR
10-603-8080 CAPITAL IMPROVEMENT PROJECT
INCREASED PARKING @ CITY HALL
DARK SKIES LIGHTING @ CITY HAL
ASSESS CITY STREET LIGHT/STYLE
9,746
9,746
0
0
0
0
0
0
______________
789
1,653
4,386
3,948
930
11,706
3,000
3,500
3,500
8,500
5,400
23,900
3,000
3,500
3,500
8,500
5,400
23,900
0
0
0
0
0
0
______________
______________
______________
______________
______________
500
844
0
1,344
2,300
37,089
3,000
42,389
2,300
37,089
3,000
42,389
0
0
0
0
______________
______________
______________
17,031
986
0
3,662
17,444
39,124
44,000
4,200
2,120
7,200
34,000
91,520
44,000
4,200
2,120
7,200
34,000
91,520
0
0
0
0
0
0
______________
______________
______________
______________
______________
0
35,000
______________
0
2
0
35,002
35,000
0
35,000.00
2
0
1.00
0.50
0.50__________
35,002
0
0
0.00
0
0
0
0.00
0.00
0.00
______________
______________
INTERFUND TRANSFERS
10-603-9010 TRF TO CAPITAL REPLACEMENT
1,020,445
1,088,000
1,088,000
0
______________
DRAINAGE DEVELOPMENT FEES
0
0.00
50,000.00
FUTURE EQUIPMENT REPLACEMENT
0
0.00
17,555.00
ROLLER
0
0.00
0.00
DRAINAGE DEVELOPMENT FEES
0
0.00
1,020,445.00__________
______________
1,020,445
1,088,000
1,088,000
0
_____________________________________________________________________________________________________________________________
TOTAL PUBLIC WORKS
1,198,686
1,583,797
Exhibit "A"
1,583,797
0
4-25-2016 05:29 PM
PAGE:
11
10 -GENERAL FUND
FIRE DEPARTMENT
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
PERSONNEL
10-604-1025 TWC (SUI)
10-604-1031 HSA
TOTAL PERSONNEL
SUPPLIES
10-604-2060 MEDICAL EXAMS/SCREENING/TEST
DRUG TESTING
HEALTH SCREENING
IMMUNIZATIONS
FIRE FIGHTER CANDIDATE TESTING
Cleaning Supplies
10-604-2080 UNIFORMS & ACCESORIES
Uniforms for 17 FT FireFighter
TOTAL SUPPLIES
0
0
0
0
1
1
SERVICES
10-604-3017 PROFESSIONAL - MEDICAL DIRECTO
Medical Direction
12
Other Professional Services
1
Emergency Management Plan
0
TCFP Dues and Cert Fees
1
STRAC Dues
1
ICC Code Book Update
1
Nation Fire Codes Update
1
Texas Ambulance Association
1
TDSHS Recert Fees
1
NFPA Membership
1
Alamo Area Fire Chiefs
1
Texas Fire Chiefs/Best Practic
1
CE Solutions for EMS
1
CE for Fire Fighters
1
Special Training
1
407,180
6,539
5,804
2,885
53,100
385
3,618
936
740
7,938
48,214
1,393
538,731
838,353
15,000
12,415
3,519
91,800
0
6,040
1,622
1,067
21,872
117,638
2,820
1,112,146
842,089
15,000
12,415
3,519
91,800
0
6,040
1,622
1,067
21,872
117,638
2,820
1,115,882
3,736
0
0
0
0
0
0
0
0
0
0
0
3,736
______________
______________
______________
______________
______________
______________
______________
______________
______________
______________
______________
______________
522
414
1,762
2,300
1,762
2,300
0
0
______________
______________
500.00
1,000.00
500.00
300.00
3,000
0
3,000.00
8,000
0
8,000.00__________
15,062
0
______________
0.00
0.00
0.00
0.00
887
3,000.00
1,790
8,000.00
3,613
2,100
350.00
300.00
0.00
1,950
2,445.00
200.00
200.00
1,265.00
250.00
870.00
150.00
25.00
500.00
2,965
2,040.00
2,500.00
2,000.00
376
3,000
8,000
15,062
5,300
5,905
6,540
2,500
Exhibit "A"
5,300
4,200.00
300.00
800.00
5,905
2,445.00
200.00
200.00
1,265.00
250.00
870.00
150.00
25.00
500.00
6,540
2,040.00
2,500.00
2,000.00
2,500
______________
______________
0
______________
0
______________
0
______________
0
______________
4-25-2016 05:29 PM
PAGE:
12
10 -GENERAL FUND
FIRE DEPARTMENT
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
Travel Related
1
1,500.00
1,500.00
Food for Training/Meeting
1
1,000.00
1,000.00
13,218
13,224
13,224
0
______________
6,573
6,576
6,576
0
______________
10-604-3080 SPECIAL SERVICES
0
1,250
1,250
0
______________
EMS Billing Services
1
1,250.00
1,250.00
10-604-3090 COMMUNCIATIONS SERVICES
1,804
4,200
4,200
0
______________
Verizons Data Cards-MDTS
12
264.00
3,168.00
AT&T-LAND LINE/PAGER SYSTEM
12
86.00
1,032.00__________
______________
TOTAL SERVICES
28,985
45,495
45,495
0
CONTRACTUAL
10-604-4045 RADIO ACCESS FEES - COSA
COSA/Harris Radio
1
Harris Radio Maintenance
0
10-604-4075 COMPUTER SOFTWARE/MAINTENANCE
Fire RMS User Fees
0
VineLight Data-Reporting Progr
0
TOTAL CONTRACTUAL
MAINTENANCE
Fire Equipment Repair
EMS Equipment
Other Equipment
Fire Engines
EMS Units
Brush, Support, Chief
Station Maintenance
Living Quaters
TOTAL MAINTENANCE
1
1
1
2
2
3
0
1
1
STRAC Tablet ePCR Users Fee
3
Radio Tower Maintenance
1
MDT Maintenance
1
Zoll Cardiac Monitor Calb
3
Gas Monitoring
1
Misc Other Equipment
1
10-604-6030 INVESTIGATIVE SUPPLIES/PROCESS
10-604-6040 EMS SUPPLIES
EMS Oxygen
12
Disposable Medical Supplies
0
Medications
0
Bio Hazard Waste Disposal
0
5,832
5,400.00
0.00
0
0.00
0.00
5,832
831
4,000.00
1,000.00
1,000.00
1,411
3,500.00
1,500.00
750.00
0.00
2,897
8,000.00
2,500.00
3,051
8,189
1,520
800.00
350.00
2,000.00
500.00
500.00
2,975.00
562
6,488
100.00
0.00
0.00
0.00
8,900
7,000
15,900
6,000
12,250
10,500
12,000
40,750
9,725
500
23,379
Exhibit "A"
8,900
0
5,400.00
3,500.00
7,000
0
5,000.00
2,000.00__________
15,900
0
______________
6,000
4,000.00
1,000.00
1,000.00
12,250
7,000.00
3,000.00
2,250.00
0.00
10,500
8,000.00
2,500.00
12,000
40,750
0
______________
0
______________
0
______________
0
0
______________
9,725
2,400.00
350.00
2,000.00
1,500.00
500.00
2,975.00
500
23,379
1,200.00
15,000.00
6,679.00
500.00
0
______________
0
0
______________
______________
______________
______________
4-25-2016 05:29 PM
PAGE:
13
10 -GENERAL FUND
FIRE DEPARTMENT
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
10-604-6045 FIRE FIGHTING EQPT SUPPLIES
3,426
14,880
14,880
0
______________
Fire Hose Replacement
1
5,000.00
5,000.00
Small Equipment Replacement
1
2,500.00
2,500.00
Fire Nozzle Replacement
1
2,500.00
2,500.00
Class A & B Foams
0
0.00
1,000.00
Adjusted
0
0.00
3,880.00
10-604-6060 PPE MAINTENENCE
1,614
15,100
15,100
0
______________
Gear Replacement
5
2,000.00
10,000.00
New Gear
1
2,000.00
2,000.00
Repairs
1
1,000.00
1,000.00
Air Quality Testing
1
500.00
500.00
Misc PPE
1
1,600.00
1,600.00__________
______________
13,611
63,584
63,584
0
UTILITES
Water Bill for FD
TOTAL UTILITES
12
CAPITAL OUTLAY
10-604-8010 NON-CAPITAL- ELECTRONIC EQUIP
RADIOS- FIRE VEHICLES
4
10-604-8015 NON-CAPITAL -COMPUTER EQUIPMEN
REPLACE MDT
0
REPLACE MDT
0
658
2,400
658
2,400
18,006
4,500.00
5,317
0.00
0.00
23,323
18,000
200.00
0
18,000
2,400
0
2,400.00__________
2,400
0
______________
______________
18,000
0
18,000.00
8,417
8,417
5,317.00
3,100.00__________
26,417
8,417
______________
______________
______________
INTERFUND TRANSFERS
10-604-9000 STRAC Grant Expenditures
0
6,033
6,033
0
______________
EMS Related Purchases
1
6,033.00
6,033.00
593,304
780,514
780,514
0
______________
EQUIMPENT REPLACEMENT
0
0.00
168,377.00
ROOF-LIVING QUARTERS
0
0.00
4,000.00
SCBA FUTURE REPLACEMENT (10)
0
0.00
10,033.00
THERMAL IMAGING CAMERA (2)
0
0.00
4,800.00
TRF ADD'L TO CAPITAL
0
0.00
593,304.00__________
______________
593,304
786,547
786,547
0
_____________________________________________________________________________________________________________________________
TOTAL FIRE DEPARTMENT
1,216,247
2,099,884
Exhibit "A"
2,112,037
12,153
4-25-2016 05:29 PM
PAGE:
14
10 -GENERAL FUND
POLICE DEPARTMENT
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
PERSONNEL
10-605-1025 TWC (SUI)
10-605-1031 HSA
TOTAL PERSONNEL
SUPPLIES
0
General Manual
0
Legislative Updates
0
Business Cards
0
Forms
0
Miranda Cards
0
Family Violence Notifications
0
10-605-2060 MEDICAL/SCREENING/TESTING/BACK
Psychological Evaluations
0
Drug Screen-Pyhsicals
0
Standard & Assoc. - tests
0
10-605-2070 JANITROIAL/BUILDING SUPPLIES
10-605-2080 UNIFORMS & ACCESSORIES
UNIFORMS
0
2- BULLET PROOF VESTS
0
REDUCE
0
TOTAL SUPPLIES
SERVICES
National Assn. of Police Chief
TX Police Chiefs Assn. (LT.)
Texas Police Assoication
Sam's Club Membership
Texas Best Pracice
Criminal Law & Traffic Manuals
TX Police Chief Assoc. (Chief)
Firearms Training 18 Officers
375,772
1,191
5,418
2,853
52,200
403
3,249
896
714
8,950
44,072
6,150
501,868
763,420
4,000
11,354
3,519
91,800
0
5,711
1,582
1,067
23,489
107,587
12,600
1,026,129
1,313
248
0.00
0.00
0.00
0.00
0.00
0.00
0.00
306
0.00
0.00
0.00
196
3,194
0.00
0.00
0.00
5,256
2,200
1,600
744
0
0
0
0
0
0
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0
0.00
0.00
43
1,900
500
10,000
16,200
2,790
2,000
Exhibit "A"
763,420
4,000
11,354
3,519
91,800
0
5,711
1,582
1,067
23,489
107,587
12,600
1,026,129
0
0
0
0
0
0
0
0
0
0
0
0
0
______________
______________
______________
______________
______________
______________
______________
______________
______________
______________
______________
______________
2,200
0
1,600
0
1,600.00
0.00
0.00
0.00
0.00
0.00
0.00
1,900
0
600.00
600.00
700.00
500
0
10,000
0
10,200.00
1,800.00
(
2,000.00)_________
16,200
0
______________
______________
2,790
60.00
50.00
30.00
30.00
1,500.00
900.00
220.00
2,000
2,000.00
0.00
______________
______________
______________
______________
0
______________
0
______________
4-25-2016 05:29 PM
PAGE:
15
10 -GENERAL FUND
POLICE DEPARTMENT
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
~ 20 Various Training Classes
0
0.00
0.00
TML Conference
0
0.00
0.00
Chief Leadership School
0
0.00
0.00
150
2,000
2,000
0
______________
~ 6-10 Classes Avg $200-$700
0
0.00
2,000.00
10,908
10,913
10,913
0
______________
10-605-3060 UNIFORM MAINTENANCE
641
3,000
3,000
0
______________
17 officers at approx $175 ea
0
0.00
3,000.00
5,423
5,426
5,426
0
______________
10-605-3072 ANIMAL CONTROL SERVICES
6,000
12,000
12,000
0
______________
DeZavala Shavano Vet Clinic
12
1,000.00
12,000.00
10-605-3087 CITIZENS COMMUNICATION/ED
0
200
200
0
______________
10-605-3090 COMMUNCIATIONS SERVICES
2,203
4,200
4,200
0
______________
AT&T Mobile MDC SERVICES
0
0.00
4,200.00__________
______________
TOTAL SERVICES
26,113
42,529
42,529
0
CONTRACTUAL
10-605-4035 CONTRACT/DISPATCH SERVICES
10-605-4045 CONTRACT/RADIO FEES COSA
INCODE - TDEX INTERFACE
INCODE - CALLS FOR SERVICE
INCODE - PUBLIC SAFETY RECORDS
BRAZOS TECHNOLOGY
LEADS ONLINE
PRODUCTIVITY (TCLEDDS)
ACCURINT (LEXIS-NEXIS)
WEB SITE SERVICES 1-1
TOTAL CONTRACTUAL
MAINTENANCE
COPIER MONTHLY LEASE
MONTHLY COPY FEES
Midwest Radar - Certification
Daily Wells - Misc Radio Repai
Datalux/IRSA -Tech Support ~
Datalux/IRSA MDC Repairs ~
TOTAL MAINTENANCE
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
6,696
10,286
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
16,982
30,000
7,000
12,304
30,000
7,000
12,304
49,304
511.00
583.00
6,206.00
2,400.00
1,758.00
330.00
396.00
120.00__________
49,304
0
2,042
0.00
0.00
482
1,495
0.00
0.00
0.00
0.00
8,868
10,036
22,923
2,900
4,000
8,300
20,000
40,905
76,105
Exhibit "A"
2,900
1,776.00
1,124.00
4,000
8,300
350.00
2,000.00
3,000.00
2,950.00
20,810
40,905
76,915
0
0
0
______________
______________
______________
______________
0
______________
0
0
______________
______________
810
0
810
______________
______________
4-25-2016 05:29 PM
PAGE:
16
10 -GENERAL FUND
POLICE DEPARTMENT
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
10-605-6030 INVESTIGATIVE SUPPLIES
10-605-6032 POLICE SAFETY SUPPLIES
FLARES
SABA
GLOVES, TRAFFIC CONES, MISC.
10-605-6035 FIREARMS EQUIPMENT/SUPPLIES
AMMUNITION
TACTICAL CARRY CASES
CLEANING SUPPLIES
UTILITES
10-605-7042 UTILITES- PHONE
CELL PHONES
AT&T DISPATCH LINE
TOTAL UTILITES
585
1,629
0.00
0.00
0.00
0
0.00
0.00
0.00
2,214
1,700
2,250
2,196
0.00
0.00
2,196
3,800
420
0.00
0.00
280.00
0.00
4,636
0.00
0.00
10,085
0.00
0
28,250.00
0.00
0.00
15,142
8,750
0
0
0
0
0
0
0
0
CAPITAL OUTLAY
10-605-8010 NON-CAPITAL-ELECTRONIC EQUIP
Radar (1)
0
Ticket Writers/Printers
0
Wireless Mics (5)
5
Game Cameras (3)
0
10-605-8030 CAPITAL - ELECTRONIC EQUIPMENT
MDC - CODE ENFORCEMENT
0
RADAR SPEED TRAILER
0
10-605-8045 CAPITAL-COMPUTER EQUIPMENT
IRSA Server
0
10-605-8050 CAPITAL - VEHICLES
Ford Explorer
2
Graphics
0
Emergency Equipment Package
0
5,110
9,060
3,800
12,595
9,400
76,000
106,745
1,700
2,250
0
0
450.00
1,090.00
710.00
5,110
0
4,000.00
1,010.00
100.00__________
9,060
0
______________
______________
______________
______________
3,800
0
3,000.00
800.00__________
3,800
0
______________
8,750
0
1,600.00
5,250.00
1,400.00
500.00
12,595
0
5,000.00
7,595.00
9,400
0
9,400.00
76,000
0
56,500.00
2,500.00
17,000.00__________
106,745
0
______________
______________
______________
______________
______________
______________
INTERFUND TRANSFERS
___________
___________
___________
___________
______________
_____________________________________________________________________________________________________________________________
TOTAL POLICE DEPARTMENT
592,694
1,329,872
Exhibit "A"
1,330,682
810
4-25-2016 05:29 PM
PAGE:
17
10 -GENERAL FUND
DEVELOPMENT SERVICES
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
PERSONNEL
___________
___________
___________
___________
______________
80
0
80
0
1,100
1,100
0
1,100
1,100
0
0
0
______________
______________
SERVICES
10-607-3012 PROF -ENGINEERING REVIEW
10-607-3015 PROF -BLDG INSPECTION SERVICE
10-607-3016 PROF -HEALTH INSPECTOR
10-607-3017 SANITARY INSPECTION SERVICES
TOTAL SERVICES
3,087
43,622
840
1,220
48,769
21,000
61,404
2,000
4,000
88,404
21,000
61,404
2,000
4,000
88,404
0
0
0
0
0
______________
______________
______________
______________
CONTRACTUAL
10-607-4075 COMPUTER SOFTWARE/MAINTENANCE
TOTAL CONTRACTUAL
1,300
1,300
1,300
1,300
1,300
1,300
0
0
______________
MAINTENANCE
___________
___________
___________
___________
______________
CAPITAL OUTLAY
___________
___________
___________
___________
______________
SUPPLIES
TOTAL SUPPLIES
INTERFUND TRANSFERS
___________
___________
___________
___________
______________
_____________________________________________________________________________________________________________________________
TOTAL DEVELOPMENT SERVICES
50,149
90,804
90,804
0
_____________________________________________________________________________________________________________________________
TOTAL EXPENDITURES
REVENUE OVER/(UNDER) EXPENDITURES
3,514,686
===========
(
342,197)
===========
6,032,349
===========
6,052,405
===========
20,056
===========
==============
0
===========
0
===========
0
===========
==============
Exhibit "A"
4-25-2016 05:29 PM
PAGE:
1
20 -WATER FUND
Y-T-D
CURRENT
SELECTED
BUDGET
REVENUES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
NON-DEPARTMENTAL
================
WATER SALES
20-599-5015 WATER CONSUMPTION
20-599-5016 LATE CHARGES
20-599-5018 DEBT SERVICE
20-599-5019 WATER SERVICE FEE
20-599-5036 EAA PASS THRU CHARGE
TOTAL WATER SALES
20-599-7011 OTHER INCOME
20-599-7012 LEASE OF WATER RIGHTS
20-599-7040 ASR LEASE PROGRAM
ORIGINAL 100 AF ASR LEASE
200 AF ADD'L ASR LEASE
20-599-7075 SITE/TOWER LEASE REVENUE
TOTAL MISC./GRANTS/INTEREST
TRANSFERS IN
20-599-8072 TRF IN - CAPITAL REPLACEMENT
WATER METER REPLACEMENT
20-599-8099 TRF IN - RESERVES
PAINTING OF ELVEATED STORAGE
ADD'T FOR PAITING BASED ON BID
TRANSFER RESERVES TO CAPITAL
TOTAL TRANSFERS IN
309,003
5,999
26,682
28,973
41,828
412,485
675,000
7,000
55,000
57,600
87,236
881,836
1,158
4,649
12,000
0.00
0.00
7,155
1,538
26,500
1,000
7,200
12,000
0
12,285
438,985
===========
1,153,164
===========
0
0
13,500
3,203
36,903
675,000
7,000
55,000
57,600
87,236
881,836
1,000
7,200
36,000
12,000.00
24,000.00
13,500
3,203
60,903
(
0
0
0
0
0
0
______________
______________
______________
______________
______________
0
0
24,000
______________
______________
______________
0
0
24,000)
______________
______________
12,285
0
______________
12,285.00
0
222,140
222,140
0
______________
0
0.00
100,000.00
0
0.00
78,000.00
0
0.00
44,140.00__________
______________
0
234,425
234,425
0
____________________________________________________________________________________
TOTAL NON-DEPARTMENTAL
438,985
1,153,164
1,177,164
24,000
_____________________________________________________________________________________________________________________________
TOTAL REVENUES
0
0.00
Exhibit "A"
1,177,164
===========
24,000
===========
==============
4-25-2016 05:29 PM
PAGE:
2
20 -WATER FUND
WATER DEPARTMENT
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
PERSONNEL
ORIGNIAL OVERTIME
OT RELATED TO TOWER PAINTING
20-606-1025 TWC (SUI)
20-606-1031 HSA
TOTAL PERSONNEL
SUPPLIES
20-606-2030 POSTAGE
POSTAGE
ANNUAL CCR REPORT
ANNUAL BULK MAIL PERMIT #1024
20-606-2060 MED EXAMS/SCREENING/TESTING
20-606-2075 BANK/CREDITCARD FEES
MONHTLY AVERAGE $200
20-606-2090 TOOLS & ACCESSORIES
20-606-2091 SAFETY GEAR
TOTAL SUPPLIES
0
0
0
0
0
0
SERVICES
20-606-3012 ENGINEERING SERVICES
STORMWATER PERMIT
0
S.A.R.A. ANNUAL FEE
0
S.A.R.A DUES - SEPARATE
0
REG WTR RES DEV (RWRD) DUES
0
AWWA - AMER WTR WKS ASSN
0
TRAVEL
0
LODGING
0
MILEAGE
0
PER DIEM
0
20-606-3050 INSURANCE - LIABILITY
20-606-3060 UNIFORM SERVICES
67,486
7,921
0.00
0.00
1,107
615
12,274
86
750
195
171
2,053
8,353
3,185
104,196
147,682
4,000
570
1,609
0.00
0.00
0.00
384
39
0
2,660
0.00
440
497
6,198
1,255
4,500
1,250
0
13,005
0
641
3,000
1,500
0.00
0.00
0.00
0.00
0.00
3,718
1,678
0.00
0.00
0.00
0.00
2,880
684
1,932
828
21,600
0
1,357
365
251
5,225
18,307
5,250
206,797
2,000
0
1,500
2,500
147,682
16,000
4,000.00
12,000.00
1,932
828
21,600
0
1,357
365
251
5,225
18,307
5,250
218,797
0
12,000
______________
______________
0
0
0
0
0
0
0
0
0
0
12,000
______________
______________
______________
______________
______________
______________
______________
______________
______________
______________
1,255
4,500
4,000.00
250.00
250.00
2,000
0
1,500
2,500
2,500.00
1,250
0
13,005
0
0
______________
______________
0
0
0
0
______________
______________
______________
______________
0
0
0
______________
______________
0
0
______________
______________
3,000
1,500
600.00
200.00
200.00
200.00
300.00
1,000
2,000
1,000
2,000
0
0
______________
______________
2,881
2,000
500.00
1,000.00
200.00
300.00
2,881
2,000
0
0
______________
______________
Exhibit "A"
4-25-2016 05:29 PM
PAGE:
3
20 -WATER FUND
WATER DEPARTMENT
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
20-606-3070 INSURANCE - PROPERTY
1,432
1,433
1,433
0
______________
20-606-3075 WATER CONSERVATION EDUCATION
0
500
500
0
______________
20-606-3082 WATER ANALYSIS FEES
2,979
11,955
11,955
0
______________
WATER ANALYSIS FEES
0
0.00
9,505.00
TCEQ ANNUAL WATER TESTING FEE
0
0.00
1,600.00
DSHS CENTRAL LAB - TCEQ & PCS
0
0.00
800.00
TIER II REPORT FEES - ANNUAL
0
0.00
50.00__________
______________
TOTAL SERVICES
14,012
26,269
26,269
0
CONTRACTUAL
INCODE-UTILITYSOFTWARE
0
INCODE-METER READER INTERFACE
0
INCODE-BILLPAY WEB HOST
0
INCODE-BILL PAY ONLINE
0
BADGER-METER SOFTWARE
0
20-606-4085 EAA -WATER MANAGEMENT FEES
MONTHLY EAA FEES FY14-15
12
MONTHLY HABITAT FEE FY14-15
12
ASR LEASE- RATE REDUCTION
0
200 AF - ADD'L ASR LEASE
0
20-606-4099 WATER RIGHTS/LEASE PAYMENTS
ANNUAL WATER LEASE-RWRDG
0
TOTAL CONTRACTUAL
4,370
0.00
0.00
0.00
0.00
0.00
35,317
4,000.00
5,052.00
0.00
0.00
3,143
47,969
0.00
90,800
MAINTENANCE
20-606-5015 ELECTRONIC EQPT MAINTENANCE
TOTAL MAINTENANCE
20-606-6011 CHEMICALS
20-606-6050 WATER METERS & BOXES
Meter Replacement
10
Meter Box Replacement
10
20-606-6055 FIRE HYDRANTS
MAINTENANCE
0
20-606-6060 HUEBNER STORAGE TANK
20-606-6061 ELEVATED STORAGE TANK
20-606-6062 WELLSITE #2-EAA MONITORED
20-606-6065 WELL SITE #5-CONNECTED TRINITY
20-606-6066 WELL SITE #6
20-606-6067 WELL SITE #7
20-606-6068 WELL SITE #8
20-606-6069 WELL SITE #9 - TRINITY
5,921
100,224
0
48,000
154,145
5,921
0
2,430.00
755.00
1,200.00
336.00
1,200.00
83,424
(
16,800)
48,000.00
60,624.00
(
8,400.00)
(
16,800.00)
0
0
48,000
0
48,000.00__________
137,345
(
16,800)
______________
______________
______________
______________
______________
326
2,827
328
3,250
1,043
1,447
9,221
1,700
8,000
1,000
3,000
3,500
7,500
24,700
1,700
8,000
1,000
3,000
3,500
7,500
24,700
0
0
0
0
0
0
0
______________
______________
______________
______________
______________
______________
8,108
22
155.00
34.00
0
0.00
1,625
3,506
0
1,400
1,991
456
631
2,195
15,000
1,890
15,000
1,890
1,550.00
340.00
2,000
2,000.00
9,000
4,000
2,000
6,000
6,000
8,000
11,000
10,000
0
0
______________
______________
0
______________
0
0
0
0
0
0
0
0
______________
______________
______________
______________
______________
______________
______________
______________
2,000
9,000
4,000
2,000
6,000
6,000
8,000
11,000
10,000
Exhibit "A"
4-25-2016 05:29 PM
PAGE:
4
20 -WATER FUND
WATER DEPARTMENT
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
20-606-6070 SCADA SYSTEM MAINTENANCE
564
15,000
15,000
0
______________
20-606-6071 SHAVANO DRIVE PUMP STATION
24,931
18,772
18,772
0
______________
20-606-6072 WATER SYSTEM MAINTENANCE
12,192
25,000
25,000
0
______________
20-606-6080 STREET MAINT SUPPLIES
0
2,000
2,000
0
______________
57,621
135,662
135,662
0
UTILITES
20-606-7020 UTILITIES - PHONE/CELL
20-606-7040 UTILITIES - ELECTRIC
TOTAL UTILITES
CAPITAL OUTLAY
20-606-8010 NON-CAPITAL - EQUIPMENT
20-606-8020 NON-CAPITAL MAINTENANCE EQUIP
ORIG-3-HAND PUMPS,FLOOD LIGHTS
0
2- POCKET COLORIMETER
2
SCHONSTEDT - PIPE DETECTOR
0
SL1000 PORTABLE WATER TESTER
0
20-606-8081 WATER METER REPLACEMENT
METER
65
METER BOX
65
20-606-8085 CAPITAL - WATER TOWER/STORAGE
PAINTING OF ELEVATED STORAGE
0
FINAL BID
0
ENGINEERING
0
CHANGE ORDER #2( #1CANCLED)
0
CATHODIC PROTECION EQUIPMENT
0
0
27,807
144
27,952
2,400
60,000
0
62,400
4,484
2,265
0.00
500.00
0.00
0.00
0
155.00
34.00
5,008
0.00
0.00
0.00
0.00
0.00
11,757
0
2,500
12,285
178,000
192,785
2,400
60,000
0
62,400
0
0
0
0
______________
______________
______________
0
0
7,958
5,458
2,500.00
1,000.00
758.00
3,700.00
12,285
0
10,075.00
2,210.00
195,500
17,500
100,000.00
63,000.00
15,000.00
2,500.00
15,000.00__________
215,743
22,958
______________
______________
______________
______________
______________
INTERFUND TRANSFERS
20-606-9010 TRF TO GENERAL FUND
0
22,050
22,050
0
______________
0
114,683
114,683
0
______________
INFRASTRUCTURE
0
0.00
92,508.00
VEHICLES/EQUIPMENT
0
0.00
6,151.00
METER REPLACEMENT
0
0.00
16,024.00__________
______________
0
136,733
136,733
0
_____________________________________________________________________________________________________________________________
TOTAL WATER DEPARTMENT
321,758
952,496
Exhibit "A"
970,654
18,158
4-25-2016 05:29 PM
PAGE:
5
20 -WATER FUND
DEBT SERVICE
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
CAPITAL OUTLAY
20-607-8012 2009 CO - PRINCIPAL
50,000
50,000
50,000
0
______________
20-607-8013 2009 CO - INTEREST
48,790
96,830
96,830
0
______________
20-607-8014 2009 GO REFUND - PRINCIPAL
35,963
35,963
35,963
0
______________
20-607-8015 2009 GO REFUND - INTEREST
9,132
17,725
17,725
0
______________
20-607-8030 BOND AGENT FEES
150
150
150
0
______________
144,034
200,668
200,668
0
_____________________________________________________________________________________________________________________________
TOTAL DEBT SERVICE
144,034
200,668
200,668
0
_____________________________________________________________________________________________________________________________
TOTAL EXPENDITURES
465,792
===========
(
26,807)
===========
1,153,164
===========
1,171,322
===========
18,158
===========
==============
0
===========
5,842
===========
5,842
===========
==============
Exhibit "A"
4-25-2016 05:29 PM
PAGE:
1
70 -CAPITAL REPLACEMENT FUND
Y-T-D
CURRENT
SELECTED
BUDGET
REVENUES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
OTHER SOURCES
=============
___________
___________
___________
___________
______________
TRANSFERS IN
70-599-8020 TRF IN - GENERAL FUND
ADMINISTRATION - A/C
UPGRADE - INCODE TO INVISION
FIRE VEHICLES/EQUIPMENT
PUBLIC WORKS VEHICLES/EQUIPMEN
FUTURE DRAINAGE RECONSTRUCTION
TANDEM ROLLER-COMACTOR
ROOF - LIVING QUARTERS
SACBA
THERMAL IMAGING CAMERA
ADD'TL DRAINAGE
HIKE & BIKE
ADDT'L FIRE
TOTAL TRANSFERS IN
73
100
100
0
______________
1,623,749
1,914,181
1,914,181
0
______________
0
0.00
12,000.00
0
0.00
12,000.00
0
0.00
168,377.00
0
0.00
17,555.00
0
0.00
50,000.00
0
0.00
11,667.00
0
0.00
4,000.00
0
0.00
10,033.00
0
0.00
4,800.00
0
0.00
1,020,445.00
0
0.00
10,000.00
0
0.00
593,304.00__________
______________
1,623,822
1,914,281
1,914,281
0
____________________________________________________________________________________
TOTAL OTHER SOURCES
1,623,822
1,914,281
1,914,281
0
_____________________________________________________________________________________________________________________________
TOTAL REVENUES
1,623,822
===========
1,914,281
===========
Exhibit "A"
1,914,281
===========
0
===========
==============
4-25-2016 05:29 PM
PAGE:
2
COUNCIL
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
CONTRACTUAL
___________
___________
___________
___________
______________
_____________________________________________________________________________________________________________________________
Exhibit "A"
4-25-2016 05:29 PM
PAGE:
3
ADMIN
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
CONTRACTUAL
___________
___________
___________
___________
______________
_____________________________________________________________________________________________________________________________
Exhibit "A"
4-25-2016 05:29 PM
PAGE:
4
PUBLIC WORKS
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
CONTRACTUAL
___________
___________
___________
___________
______________
_____________________________________________________________________________________________________________________________
Exhibit "A"
4-25-2016 05:29 PM
PAGE:
5
FIRE
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
CONTRACTUAL
70-604-4030 ELECTRONIC EQUIPMENT
0
18,000
21,100
3,100
______________
MOBILE RADIOS
0
0.00
18,000.00
MDT
0
0.00
3,100.00__________
______________
TOTAL CONTRACTUAL
0
18,000
21,100
3,100
_____________________________________________________________________________________________________________________________
TOTAL FIRE
0
18,000
Exhibit "A"
21,100
3,100
4-25-2016 05:29 PM
PAGE:
6
POLICE
Y-T-D
CURRENT
SELECTED
BUDGET
EXPENDITURES
ACTUAL
BUDGET
BUDGET
DIFFERENCE
WORKSPACE
_____________________________________________________________________________________________________________________________
CONTRACTUAL
___________
___________
___________
___________
______________
MAINTENANCE
___________
___________
___________
___________
______________
INTERFUND TRANSFERS
70-605-9018 TRF TO CRIME CONTROL DIST.
148,782
0
0
0
______________
148,782
0
0
0
_____________________________________________________________________________________________________________________________
TOTAL POLICE
148,782
0
0
0
_____________________________________________________________________________________________________________________________
TOTAL EXPENDITURES
148,782
===========
18,000
===========
21,100
===========
1,475,040
===========
1,896,281
===========
1,893,181
===========
Exhibit "A"
3,100
===========
3,100)
===========
==============
(
==============

AGENDA NOTICE OF MEETING OF THE CITY

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