Event Guide - Parkinson`s UK

Ventoux3
Event Guide
Mont Ventoux, France
17 – 19 June 2016
Welcome
Thank you for joining our 2016 Ventoux³
ride in aid of Parkinson’s UK.
Considered by many as the most challenging Tour de
France climb, the famous Mont Ventoux, or Windy
Mount, has been climbed by thousands of cyclists.
In 1988, the bar was raised.
The French Cycling Federation challenged
cyclists to climb the three main roads: Bédoin,
Malaucène and Sault - in just one day. Successful
cyclists would become a member of Club des
Cinglés du Mont-Ventoux – The Mont Ventoux
Madman Club.
Each year hundreds of candidates try their
luck on the slopes of the "Giant of Provence" –
are you ready to join them?
If so, good luck. On behalf of everyone affected
by Parkinson’s, thank you for your support.
In this event guide, you’ll find:
1. What to do before the event
a. Sign on the dotted line
b. Fundraise for Parkinson’s UK
c. Sort your flights and bike transport
d. Get your kit
2. Your itinerary for the event
a. Day schedule
b. Overnight accommodation
c. Facilities and services during the event
d. Route
e. Road details
3. Safety during the event
a. Cycling etiquette
b. Medical and casualty procedure
4. Your networks
a. Why we need your support
b. Pass the rock: the Ventoux³ challenge
5. Contact information
What to do before the event
Sign on the dotted line
Before we set off, each rider must have signed the
following documents and returned them to Hannah
Glasgow at hglasgow@parkinsons.org.uk:
Registration form including terms
and conditions
Medical certificate signed by your doctor
A small passport-sized photo and few lines
about yourself to share with the team
It’s also strongly advised that you take out specialist
holiday insurance that covers this type of sports event.
Fewer than 8,000 cyclists have been awarded a
Club des Cinglés du Mont-Ventoux medal. Once
your registration form has been received, we will
enter on your behalf at www.clubcinglesventoux.
org/en/rules and collect your ride card and bike
plate for you.
Please make sure we have your full name, date of
birth and home postcode by the end of May, so
we can register you to join the exclusive Club des
Cinglés du Mont-Ventoux.
Fundraise for Parkinson’s UK
We’re driving better care, treatments and quality of
life, supporting everyone affected by Parkinson’s.
Together we can bring forward the day when no one
fears Parkinson’s. But our work is totally dependent
on donations – your incredible achievements on Mont
Ventoux will directly impact the lives of people affected
by this devastating condition.
Your fundraising
The target for each rider is £250. Please contact
Hannah if you have any concerns or need support
with your fundraising ideas. Please set up your pages
so that they link to Parkinson’s UK via either www.
justgiving.com or www.virginmoneygiving.com
Many companies offer matched giving incentives
to employees participating in charitable fundraising.
Ensure you speak to your employer to see if you can
double your donations through matched giving.
Sort your flights and bike transport
By plane
Flights are not included in your registration, but we
ask you to book the flights below for the weekend
event. If you have any problems or are travelling
from a different location, please ensure flight times
coincide with those below and notify us immediately
prior to booking.

Fri 17 June 2016, London Gatwick to Lyon.
Dep 08:10 - Arr 10:50
Flight EZY8415

Sun 19 June 2016, Lyon to London Gatwick.
Dep 18:45 - Arr 19:15
Flight EZY8418
You can book a bike on an Easyjet flight for £71.40.
Transfers from Lyon-Saint-Exupery airport to the
accommodation will take 2½- 3 hours.
By road
Alternatively, we will offer a bike drop-off service in
London. All bikes must be delivered to,
Stuart Hall, 4 Larches Avenue, London SW14 8LX
before Wednesday 15 June when the vans will
depart for the Alps. Bikes will be back in London
by Wednesday 22 June. Please advise as soon as
possible if you wish to use this service by ringing
Stuart Hall on 07801 914929 to arrange a
delivery time.
Get your kit
Although there will be some spares in the support
van, it is the rider’s responsibility to have the
appropriate kit. We are offering a bespoke Ventoux³
kit, so do get in touch if you are interested. Please
be aware that you need to bring some cold weather
clothing as temperatures can plummet on the peak.
We recommend also:
C
ycling shorts
Cycling jersey
Helmet
Cycling shoes
Cycling mitts / gloves
Glasses for cycling (sunglasses / eye protection)
Sun cream
Gilet
ase layers for protection from extreme wind
B
and cold, e.g. thermal vest, arm and leg warmers
Rain jacket
Bike water bottles / drink bottles
Energy drinks / bars
T
ool kit (tyre levers, pump, puncture repair kit,
inner tubes, multi tool etc)
Day kit to be carried in support vehicle
First aid kit including any individual specific
medication
Saddle cream
E111 - European Health Insurance Card
Euros
Passport
Health insurance documentation (if applicable)
Your itinerary for the event
Day schedule
Saturday 18 June: Ride day
Friday 17 June: Arrival day
05.00 Breakfast
10.50 Arrive in LYS (transfers from LYS
will take between 2½- 3 hours)
21.00 Dinner and celebration time
06.00 Ride Ventoux! Details of route below
13.30 Approximate arrival time at
accommodation and lunch
Sunday 19 June: Leisure day
14.30 O
ptional fun ride
9.00 Breakfast
16.00-17.30 Time to tinker with your bike
with the support crew!
10.00/11.00 Optional fun ride
19.00-20.00 Dinner
18.45 Fly home
Overnight accommodation. Accommodation
is likely to be at Buis-les-Baronnies in twin rooms.
There is very limited space, so if you’d prefer a
single room, please advise Hannah Glasgow when
registering and we will do what we can. Evening
meals and breakfasts will be provided (half board).
Lunch will be provided on the day of the ride- please
advise us of any special dietary needs. The day
before and the day after the ride, you will need to
make your own arrangements for lunch.
Facilities and services during the ride. You
will be fully supported by a logistics team during
the event. This includes a mechanic and nutrition
assistant. We strongly recommend riders eat while
cycling. Each rider must supply their own nutritional
supplements, such as energy bars, gels etc. Lunch
will be provided en route up the mountain, along
with plenty of water throughout. If you want a
Road details
Starting altitude
Max 760m - Sault
Min 290m - Bédoin/Forest road
Finishing altitude
1,912m
Length
Max 25.8km - Sault
Min 21.2km - Malaucène
Difference in level
Max 1,620m - Bédoin/Forest road
Min 1,210m - Sault
Average gradient
Max 7.5% - Bédoin/Malaucène
Min 4.7% - Sault
Maximum gradient
Max 14.0% - Malaucène
Min 12.5% - Bédoin/Forest road/Sault
14.00 Approximate transfer time
more substantial meal, there are cafes in all the
base towns where you can buy extra food.
Route. The route will take cyclists between 7½-14
hours to complete. You will climb Ventoux via the
three main roads up from Bédoin, Malaucène and
Sault all in one day, meaning 136km of pedaling with
4,443metres of climbing.
On the day of the ride we will leave the hotel at
05.30-06.00am and drive to Bédoin to start the
climb. There will be the option to have food and
water from roaming vans and at set points eg Chalet
Reynard / at the top. You will continue over the
top, passing the Tom Simpson memorial, before
descending into Malaucéne for refreshments. We then
climb back up to the summit on the road you have just
descended. You’ll then descend into Sault and climb
back to the summit via Chalet Reynard to finish.
Safety during the event
Cycling etiquette
Each rider must complete a medical statement,
sign a waiver and provide an emergency contact.
No safety helmet, no ride.
No headphones while riding.
No riding under the influence of alcohol.
No half-wheeling. This is having the second
cyclist in the peloton with their wheel halfway
across the first rider’s back wheel. It’s dangerous
and cuts your braking and reaction time to avoid a
crash into a fellow cyclist. (see illustration below)
1. Stop
Hand straight up in the air. Group is stopping
for a junction, puncture or because there is an
obstruction in the road.
2. Slow
Move one hand as if gently patting an invisible dog.
Group is slowing down or just easing things back a bit.
3. Obstruction
Waving/pointing behind back indicates that there is
an obstruction such as a parked car or pedestrian
and that the whole group needs to move in the
direction indicated to avoid it.
4. Turn
Left or right hand extended out to side. Direction
of turn/change in direction coming up.
5. Below
Pointing down at the road sometimes with a circling
motion to obstruction on the road such as a pothole
or drain that needs to be avoided. Be sensible with
this one and only point out major obstacles. This
signal is often accompanied with a call of ‘below’
2.
You must observe all red lights and
pedestrian crossings.
Depending on the roads we will have
to ride single file.
1.
3.
Medical and casualty procedure
Please ensure you have a first aid kit with you in
your pack, including any medication specific to you,
for example inhalers. We will have a full first aid kit
in the support vehicles, but it is each rider’s own
responsibility to have the basics.
Declare any allergies on your medical statement
before we leave, particularly relating to medicines.
An emergency point of contact must be provided
before departure. Please ensure you have an ICE (in
case of emergency) contact in your mobile phone.
The support team will have all contact details for
emergency services.
4.
5.
Your networks
We’re the UK’s only Parkinson’s support and
research charity – thank you for choosing
to support us.
Every hour, someone in the UK is told they have
Parkinson’s – a brain condition that turns lives
upside down, leaving a future full of uncertainty.
Parkinson’s UK is here to make sure people have
whatever they need to take back control – from
information to inspiration. We want everyone to
get the best health and social care. So we bring
professionals together to drive improvements that
enable people to live life to the full. Ultimately, we
want to end Parkinson’s. That’s why we inspire and
support the international research community to
develop life-changing treatments, faster. And we
won’t stop until we find a cure. That’s why we need
your help.
We’re not the first choice for companies looking
for a charity partner. We need help to put
Parkinson’s and Parkinson’s UK on the map. We need
ambassadors. We need advocates. We need a foot in
the door. We need Tweeters, Facebook friends and
LinkedIn associates. We need organisers, donors,
supporters. We need a critical mass of people talking
about us, thinking about us, understanding us,
helping us. By being part of Ventoux³ you’re helping
to put us on the map. Thank you.
Contact Information
Hannah Glasgow
New Business Development Manager,
Parkinson’s UK
07515 912312
020 7932 1339
hglasgow@parkinsons.org.uk
parkinsons.org.uk/ventoux
I an Savage
Corporate Relationships Manager,
Parkinson’s UK
07974 574283
020 7963 9368
isavage@parkinsons.org.uk
S
tuart Hall
Cycling logistics
07801 914929
Do you want to find out more? Perhaps
you have a fundraising idea, or you spotted an
opportunity to speak about Parkinson’s UK at your
workplace, or want us to meet your CSR team?
Whatever the opportunity, contact Hannah Glasgow
on the details below.
Pass the rock: the Ventoux³ challenge
Over the next five years, we aim to grow Ventoux³
with Stuart Hall Cycling – and you can help. Just
pick up a small stone from the peak of Ventoux
and when you get home, pass it on to challenge
someone to take it back to the mountain! You
could give it to a new colleague, a client or even
ask a fellow rider to go back there with you to
attempt Ventoux six times. The choice is yours –
just pass the rock for Parkinson’s UK.
In partnership with