jaarbeurs_expo_e

Transcription

jaarbeurs_expo_e

Toolbox
all you need to succeed
JAARBEURS GENT
06-14/09/2014
1
2
3
4
GENERAL INFORMATION
PRODUCTS & SERVICES
ORDER FORMS
GENERAL CONDITIONS AND REGULATIONS
CONTENTS
CHAPTER 1
GENERAL INFORMATION
CHAPTER 2
PRODUCTS & SERVICES
1.1 GENERAL INFORMATION
7
1.2 TECHNICAL INFORMATION
11
1.3 VENUE PLAN
13
2.1 ENTRANCE TICKETS & BADGES
17
2.2PARKING (RECOMMENDED)19
2.3 EXTRA BUILD UP
21
2.4STAND
23
2.5CARPET
33
2.6CONNECTIONS (COMPULSORY)35
CHAPTER 3
ORDER FORMS
2.7 ELECTRICAL EQUIPMENT
37
2.8 SUSPENSION POINTS
39
2.9LIGHTING
41
2.10 LIGHT BRIDGES
45
2.11MAINTENANCE
49
2.12INSURANCES
51
2.13FURNITURE
53
2.14 AUDIO - VIDEO
73
2.15PLANTS
75
2.16 HOSTESSES / STAND SECURITY
77
2.17 HANDLING OF GOODS AND CUSTOMS CLEARANCEE
79
3.1 YOUR ORDER (COMPULSORY)83
3.2 YOUR SKETCH (COMPULSORY)
85
3.3 YOUR INVENTORY FOR INSURANCE (COMPULSORY)87
CHAPTER 4
GENERAL CONDITIONS
& REGULATIONS
3.4 YOUR PLANNING SERVICES
89
3.5 YOUR DETAILS
91
3.6 HANDLING OF GOODS AND CUSTOMS CLEARANCE
93
3.7 FREE ENTRANCE TICKETS
95
4.1 GENERAL CONDITIONS
99
4.2REGULATIONS
101
4.3 REGULATIONS RIGGING
104
4.4 GENERAL CONDITIONS DHL
106
4.5 IMPORTANT MESSAGE FOR FOREIGN EXHIBITORS
109
4.6 CHECK-LIST FOR STAND CONTRACTORS
110
P. 3
general information
GENERAL INFORMATION
1.1
GENERAL INFORMATION
Jaarbeurs Gent 2014 takes place in halls 1, 2 and 7 of Flanders Expo.
BUILD UP The following dates and hours have been reserved for the construction of your stand.
IMPORTANT
Wednesday
03/09/2014
8 a.m. till 9 p.m.
Thursday
04/09/2014
8 a.m. till 9 p.m.
Friday
05/09/2014
8 a.m. till 9 p.m.
On Friday 05/09/2014 vehicles will no longer be allowed access to the
halls.
EXTRA BUILD UP
An extra build up day is possible when asked in advance
(2.3 Extra Build Up) and paid for (€500,00).
Tuesday
02/09/2014
8 a.m. till 8 p.m.
OPENING HOURS The fair will be open from Saturday 06/09/2014 until Sunday 14/09/2014.
Opening hours
Saturday
06/09/2014
10.45 a.m. till 6 p.m.
Sunday
07/09/2014
11 a.m. till 6 p.m.
Monday
08/09/2014
11 a.m. till 6 p.m.
Tuesday
09/09/2014
11 a.m. till 6 p.m.
Wednesday
10/09/2014
11 a.m. till 6 p.m.
Thursday
11/09/2014
11 a.m. till 6 p.m.
Friday
12/09/2014
11 a.m. till 10 p.m.
Saturday
13/09/2014
11 a.m. till 6 p.m.
Sunday
14/09/2014
11 a.m. till 6 p.m.
Exhibitors hours: Exhibitors will be allowed inside the halls every day from
9 a.m. until one hour after closing.
Deliveries for exhibitors: every day from 9 a.m. till 10.30 a.m.
DISMANTLING General dismantling according to the following schedule:
Sunday
14/09/2014
6 p.m. till 11 p.m.
Monday
15/09/2014
8 a.m. till 7 p.m.
Tuesday
16/09/2014
8 a.m. till 1 p.m.
For late dismantling, the minimum charge will be €1000,00/day/stand.
ADMISSION FEE General admission fee: € 7,00
PLAN
A personalized plan with your stand indicated, will be sent to you.
CONTACT DETAILS Artexis NV, Maaltekouter 1 – BE 9051 Ghent
ARTEXIS NV Tel.: +32(0)9 241 92 11 | Fax: +32(0)9 241 93 25
E-mail: info@artexis.com | http://www.artexis.com
VAT BE 0427.328.649 – RPM Gent
Account number: 290-0387400-03 (BNP Paribas Fortis)
IBAN: BE21 2900 3874 0003
P. 7
INFORMATION ORGANISATION
IJV-IFAS vzw
Familie van Rysselberghedreef 2 Bus 6 - BE-9000 Ghent
Tel +32 (0)9 241 55 00 - Fax +32 (0)9 241 55 11
E-mail: info@ijv-ifas.be - BTW: BE 0406.634.094
PARICIPATION REGULATIONS You can ask the organisation for the participation regulations.
ORDER & DELIVERY ORDER & DELIVERY
In chapter 3 you will find a set of order forms. After filling out these
forms, it is advisable to take a copy of them before you send them to us.
Some information must be completed. These compulsory pieces of
information are marked very clearly on the forms. All prices are stated
VAT*, unless otherwise indicated. These order forms should be returned to
Artexis nv/sa, unless stated otherwise (on the form itself).
Please return the forms before the date mentioned on the order form. If you
return the forms late, this will cause some practical problems and will reduce the number of services that can be provided in general. In case of late
ordering, certain items may not be delivered in accordance with your order.
To order according to the regulations, the order forms must be completed
correctly and completely. The following data are necessary: stand, client data,
invoice address, name, date and signature.
Supply of the different services, including electrical connections, will only take
place after payment of all invoices. The moment of delivery depends
on the type of service and the time of reception. Late orders cannot be given
andpriority to orders that have been placed in time.
In case of inaccurate deliveries or complaints relating to the services supplied,
you are requested to contact the front office within 24 hours after delivery.
RATES!
INVOICING
RENTAL PRICE
RENTED MATERIAL
INSURANCE
A preferential rate and a standard rate will be applied, valid until 09/08/2014.
As from 10/08/2014 the preferential rate will be raised with 25%. An
additional supplement of 50% will be charged starting from the first
build-up day. Please bear this in mind while placing your orders. Artexis NV
reserves the right to change rates at any time to adjust to the prevailing market
situation.
In business affairs, it is generally assumed that traders/exhibitors have an
obligation to react to letters and invoices if they do not agree with the contents
of the documents. Failure to react upon receipt of a letter, is assumed to
indicate acceptance. As invoices presume the existence of a commitment, this
obligation is even more pressing. It is therefore unanimously accepted that if
an invoice is not contested within 8 working days, the trader agrees with the
invoice and its provisions. The trader/exhibitor has a moral duty to object if they
are sent a confirmation which implies a commitment for them. This duty is even
clearer when several reminders have been sent concerning the invoice.
The prices in the toolbox are valid for the duration of the fair (price in euro,
excluding VAT).
The rented material remains on the fair’s ground and must be returned at the
end of the fair. Rented material that is not returned or that is damaged will be
invoiced at the real cost price.
When participating in a fair organised by Artexis or a third party each exhibitor
has the obligation to take out an insurance policy for:
1° Stand and contents of the stand (all risk insurance)
2° Third Party Liability - participation in fairs
The premiums are charged automatically, together with the invoice for your
other orders. In order to be able to appeal to the insurer’s intervention in
case of possible damage or theft, it is important for you to meet the following
conditions:
1° Submit an inventory list (specified and valorised) of the stand
equipment and the exhibited goods to Artexis nv/sa before the start of
the construction period.
2° In case of damage or theft: immediately notify the front office and
complete a claim form. This claim form is only valid with an official
report established by the police.
P. 8
The exhibitor is responsible for the material rented by Artexis nv/sa and will
take out an insurance for this material. If this hired material is not insured by the
interference of Artexis nv/sa, our supplier will send an invoice for the value of
this material in case of loss or damage. This amount will be invoiced directly by
Artexis.
TRANSPORT OF GOODS The exclusive forwarding company, rental service for fork-lift trucks and
-FORK-LIFT TRUCKS customs agent for all exhibitions at Flanders Expo is DHL Freight (Belgium).
-CUSTOMS They can be contacted directly at the following address (see also 3.6):
DHL Trade Fairs & Events Benelux
Klaus-Michael Kühnelaan 13 – BE 2440 GEEL
Tel.: +32(0)14 575 491 | Fax: +32(0)14 575 402
E-mail: fairs.benelux@dhl.com
SABAM DATA
Royalties for the background music in the halls and on the stands is settled
with SABAM by the organisation. Video films with no music are not subject to
royalties.
For video films with music, exhibitors themselves must settle any fees with
SABAM. The following will be required:
SABAM authorisation number
Application no. SO/…
Date of authorization
It is best to ask the makers/suppliers of the videos for this data. For groups
of musicians, combos, singers and other live performers, royalties should be
settled separately with SABAM in each case. For more information, you can
always contact SABAM, Aarlenstraat 75/77, BE-1040 Brussel.
T.+32 (0)2 286 82 11, e-mail: frontoffice@sabam.be, website: www sabam.be.
FAIR REMUNERATION
Fair remuneration is applicable when music is broadcast in places that are
open
to the public during a temporary event.
For further information: SIMIM, Almaplein 3 bus 5, BE - 1200 Brussels,
tel.:+32(0)2 775 82 10, fax: +32(0)2 775 82 11, e-mail: simim@simim.be.
LAW ON COMMERCIAL Each exhibitor must comply with the law on commercial practice. For more
PRACTICE information, you can contact the institute below:
FOD Economie, KMO, Middenstand & Energie
Federal Public Service - Economy, SMEs, the Self-Employed & Energy
Inspection and Mediation
Koning Albert II 16 – BE - 1000 Brussels
Tel.: +32(0)2 277 54 84 | Fax: +32(0)277 54 52
WARNING!
WARNING CONCERNING: EXPOGUIDE, WORLD BUSINESS GUIDE AND
FAIRGUIDE.
Artexis NV wishes to state very clearly that no collaboration exists with Fair
Guide, World Business Guide and expoGuide. We haven’t given any permission
to use in any way our company name or any fair name in the distribution of their
information via mail, fax, letter or any way what so ever.
WORLD BUSINESS GUIDE
The company World Business Guide requires entrepreneurs to update their
data for free. Free because in the small print of the contract can be read that
it is an annual contribution of € 995, and that the contract is automatically
renewed.
EXPO GUIDE
Expo Guide companies send a letter with a form to correct data for a listing in
expo Guide. After signing the letter you are subject to an annual payment for a
period of 3 years.
P. 9
FAIR GUIDE (CONSTRUCT DATA)
The Austrian company ˝Construct Data˝ sends a letter asking to pass
corrections in ˝Fair Guide˝, and to register via www.fairguide.com to keep
company records up-to-date. Don’t forget that after you signed the letter, you
are bound to make an annual payment.
Carefully read the fine print before you sign the agreement.
Artexis nv/sa does not bear any responsibility if you signed such an order.
We do like to alert you that the orders of Artexis nv/sa are always identified by
the logo of the exhibition and our data. When in doubt please contact Artexis
nv/sa at customer.support@artexis.com. We will gladly tell you who our partners
are in the organisation of our various fairs.
P. 10
TECHNICAL INFORMATION
1.2
TECHNICAL
Available height hall 1: 11m
Available height halls 2 and 7: 6m
Height gates: 4,35m
Width gates: 5,36m
Maximum floor charge: 3.500 kg/m²
TRUSS LOAD Materials can be suspended from the trusses upon written request addressed
to Artexis nv/sa and the organisation. Additionally, approval by a recognised
inspection body may be requested.
All information on this subject can be found in the catalog under
2.8 Suspension points.
Hydrants and fire extinguishers have to be accessible at all times without
difficulty and without dislocation of objects. Please bear this in mind in the
concept and construction of your stand.
HOSE REELS
STAND BUILD-UP
AND -DISMANTELING
The use of paint, stickers, nails, etc. is not allowed on the hired panels,
nor on the Flanders Expo walls and tarmac floors.
The following rates will be applied in the case of possible damage:
paint marks and other items: € 61,97 / m² (min. 1m²)
oil stains: € 185,92 / m²
scratches & damage caused by heavy material: € 37,18 / damaged area
When removing carpet/carpet tiles please consider that all double sided tape
and glue residues have to be removed from the floor. We ask you to take back
large-scale waste such as carpet, stand components, etc.
If Artexis nv/sa has to take care of this, the costs will be charged to the
exhibitors. Some rates are stated below:
removal of double sided tape and glue residues: € 14,39 / meter
Clearing large-scale waste (carpet, panels, etc.):
cost of a 1100 litre container / mixed compactable refuse: € 77,25
(includes container rental, waste tax, delivery and collection of container),
to be filled by the exhibitor
cost of waste tax per m³ / non-compactable waste (wood, stand
material, carpet, metal,…), to be stacked on a pallet by exhibitors,
transportation to waste disposal centre included: € 77,25 per m³ (minimum
of 1m³ is always charged)
waste paper on pallet (catalogues,…), to be stacked on a pallet by
exhibitors, transportation to waste disposal centre included: € 46,35 per
m³ (minimum of 1m³ is always charged)
17m³ open container / non-compactable waste – class 2 mixed:
€ 978,50 (includes delivery and collection of container), to be filled by the
exhibitor
For late dismantling, the minimum charge shall be € 1000,00 / day / stand,
from the first hour. Moreover, if your stand is cleared away by Artexis nv/sa (at
your risk), the following rates will be applied:
technician’s working time: € 60,00 / man / hour (min. 1 hour)
These provisions are a component of the general regulations that you will find
in chapter 4 General conditions and regulations.
CHOVEL AND CATERPILLAR When using a shovel and caterpillar the bucket or scoop of the shovel must be
S
executed without teeth and the caterpillar tracks must be equipped with
rubbers.
P. 11
PLAN
ELECTRIC INSTALLATION
ELECTRICITY
The ˝squares˝, indicated on the plan, are the indications for the connection of
and for technical utility supplies. As a consequence the electrical supply and/
or supply and drainage of water Can be realised from there to your stand and/
or your neighbour’s stand. These power wells and electrical panels have to be
accessible at all times for the services of Artexis nv/sa. Please bear this in mind
in the concept and construction of your stand. (e.g. position of storage).
Directions concerning safety of electrical installation on fairs can be read in
chapter 4 General conditions and regulations.
Checking of the electrical installation: Artexis nv/sa checks the installations,
before the power is switched on.
Every installation that does not satisfy the official safety regulations can be
refused without recourse against Artexis nv/sa. We refer to the regulations on
safety of electrical installations of the stands at fairs. These safety regulations
have been transmitted to us by a recognized inspection organisation and are
based on Belgian standards. You will find these directives in chapter
4 General conditions and regulations.
USE OF GAS
As a result of safety instructions regarding the use of liquid petroleum gases
(propane/ butane) in areas accessible to the public, we are required to inform
you that the use of these gases is prohibited in the Flanders Expo buildings.
Artexis NV – Freddy Hebbrecht – Prevention advisor
Maaltekouter 1 – BE 9051 Gent
Tel.: +32(0)9 241 92 11 | Fax: +32(0)9 241 95 55
E-mail: freddy.hebbrecht@artexis.com
USE OF WATER
/ LEGIONELLA
Further to the decree passed by the FLEMISH GOVERNMENT on 09/02/2007,
(cf. Belgisch Staatsblad (Belgian official journal) of 04/05/2007), we would like
to draw your attention to the following:
All forms of water spraying (using water in aerosol form) are prohibited at the
trade fair (sprinklers, fountains, waterfalls, Jacuzzis in operation, bubble baths,
etc.) (Article 36), with the exception of:
applications, appliances or installations that are entirely enclosed (Art. 37.1)
applications with water, the temperature of which does not exceed 20°
under any circumstances and to which no sources of heat or heating
elements are connected (whereby a pump in proportion tot he volume of
the pond is not considered a source of heat ) (Art. 38).
In addition:
the installations, appliances, other applications with water, etc. must be
thoroughly cleaned and disinfected before being used (proof or declaration
to be submitted by the exhibitor). (Art. 38)
the temperature should be checked and registered by the exhibitor (4 times
a day). The register has to be shown by simple demand by the organisation
or Artexis nv/sa. (Art. 38)
As proprietor, Artexis nv/sa will execute controls. If there are any irregularitie,
Artexis will impose the necessary measures (art. 38 (art. 38 §4).
For further information:
Artexis NV – Freddy Hebbrecht – Safety Advisor
Maaltekouter 1 – BE - 9051 Gent
Tél.: +32(0)9 241 92 11 | Fax: +32(0)9 241 95 55
E-mail: freddy.hebbrecht@artexis.com
P. 12
These regulations are part of a decree of the Flemisch government. You can
find them in chapter 4 General conditions and regulations.
VENUE PLAN
1.3
Maaltekouter 1
9051 Ghent
www.flandersexpo.be
P. 13
products & services
PRODUCTS & SERVICES
ENTRANCE TICKETS & BADGES
2.1
A) ENTRANCE TICKETS
Why order free entrance tickets?
A free entrance ticket is a nice €7,00 gift for your clients and relations.
Only you, as an exhibitor, have the possibility to reserve free entrance cards without additional costs for you.
That way even more visitors will come and see your stand.
Besides the actual tickets, you can also request your unique code. Your clients will then be able to register online
and print their own entry ticket.
Please fill out 3.7 Free entrance tickets and send it back to the organization.
IJV - IFAS vzw
Van Rysselberghedreef 2 Bus 6
B-9000 Gent
Tel: +32(0)9 241 55 00
Fax: +32(0)9 241 55 11
B)BADGES
You can pick up your exhibitor badges from the organizers office in Hall 1 from 03/09/2014.
For more information, please contact the organization.
IJV - IFAS vzw
Van Rysselberghedreef 2 Bus 6
B-9000 Gent
Tel: +32(0)9 241 55 00
Fax: +32(0)9 241 55 11
artexis © catalogue 2014-2015
Order through order form 3.1 Your order
If you cannot find the products you need, contact us at customer.support@artexis.com or +32 (0)9 241 96 00
P. 17
PARKING
2.2
PARKING CARDS
Because of infrastructure works around Flanders Expo, the sale
of parking cards is limited. Please take this into account while
completing the order form.
IMPORTANT
You can buy parking cards for the entire fair for € 44,63 / card (VAT excl.). The
cards can be picked up from the front office, after all invoices have been paid, from
03/09/2014. Cards that haven’t been picked up can’t be refunded.
During the fair build up and dismantling parking is free between the halls.
320 001
Parking card (valid during the entire fair)
€ 44,63 (VAT excl.)
TIP: Take public transport to get to Flanders Expo. Tram 1 stops at the entrance of the fair. In presale, a
10-ridecard costs only € 10,00!
P. 19
EXTRA BUILD UP
2.3
EXTRA BUILD UP
As an exhibitor you have the possibility to book an extra build up
day on Tuesday 02/09/2014 from 8 a.m. till 8 p.m.
IMPORTANT
Extra build up 02/09/2014
€ 500,00 /STAND
100 001
Conditions:
A written request must be submitted through order form 3.1 Your order.
Artexis reserves the right to accept or reject this extra build up day depending on
the technical possibilities.
P. 21
STAND
2.4
STAND CONSTRUCTION
Looking for a stand builder ?
Consign your stand to the specialized suppliers of Flanders Expo.
Organising a lot of fairs, gives us knowledge in this area. That gives you the possibility to concentrate on the
real work.
A stylish stand free of concerns
Flanders Expo arranges everything for you
You can choose from our offer to find the stand that suits you best
from
€ 30/m2
Show your company from its best side
Take a look on the following pages and compare our custom built stands: simple or luxurious, aluminum or
wood, you choose.
Electricity, chairs, spots?
Flanders Expo makes it easier for you. Look at page 29 and choose from our all-in furniture packages. We take
care of the electrical connection, spots and daily cleaning. That way you can leave your vacuum cleaner at
home.
P. 23
1. Standard stand
Code TS2001
Standard stand
2,5 H - white
€ 30,00 / m2*
Code TS2007
Standard stand MAX
3 H - white
€ 35,00 / m2*
2,5 H - black
€ 32,00 / m2*
Code TS2008 Standard stand black
Included in the Standard stand:
- Modular panels in aluminium structure
- Frieze with nameboard on each open side (company name in black lettering)
- Carpet with protective film, dark grey. Other colours possible: red, green, black, light grey, blue, cognac,
white or sahara (see 2.5 Carpet).
€ 32/m2
Standard black
2,5 H - black
€ 30/m
2
€ 35/m2
Standard MAX
3 H - white
Standard stand
2,5 H - white
* price excl. VAT, naked surface,
electrical connection and lighting
ALL-IN: Furniture, electrical connection, spots and daily maintenance (see p. 29)
Order at the latest 3 weeks before the fair!
P. 24
Can’t find what you’re looking for? Send an e-mail to customer.support@artexis.com or call +32 (0)9 241 96 00.
2. New Look stand
Code TS2002
New Look stand
€ 35,00 / m2*
Included in the New Look stand:
- Modular white panels in aluminium structure
€ 35/m2
P. 25
3. Woody stand
Code TS2003 Woody Stand
€ 65,00 / m2*
Included in the Woody stand:
- Wooden panels W 1m x H 2,5m, in white*
* Do you wish another colour? This option is free of charge. Indicate the RAL reference on the order form
3.1 Your order. Attention: it is not possible to combine colours.
P. 26
4. Woody Max stand
Code TS2004 Woody Max stand
€ 72,50 / m2*
Included in the Woody Max stand:
- Wooden panels W 1m x H 3m, in white*
* Do you wish another colour? This option is free of charge. Indicate the RAL reference on the order form
3.1 Your order. Attention: it is not possible to combine colours.
€ 72,50/m2
P. 27
5. Techno stand
Code TS2005
Techno stand (available from 24m2)
€ 48,00 / m2*
Code TS2010
Techno stand black (available from 24m2)
€ 55,00 / m2*
Included in the Techno stand:
- Rectangular frame light bridge, H 4,00m
- Panels in black fabric
€ 55/m2
Techno Black
Option p. 31
Option p. 31
thimbles
€ 48/m
2
P. 28
Package All-in
An all-in package as an extra on your stand?
Choose from one of these 3 fully assembled packages.
Code 20W
Package All-in WELCOME
€ 40,50 / m2 *
Code 20Mini
Mini Package All-in WELCOME
€ 22,50 / m2 *
Code 20M
Package All-in MEETING
€ 40,50 / m2 *
Code 20F
Package All-in OFFICE
€ 40,50 / m2*
1a. WELCOME
Furniture package WELCOME
code 20W
- 1 white table Ottawa (H112xD80)
- 3 bar stools Shirley in white leather
- 1 light grey dustbin
- 1 white rack for leaflets Aida (H150xD33xL24)
- 1 white counter Pamela (H95xL120)
{
+
Daily maintenance
Vacuuming carpet and emptying the dustbins
Spots
1 LED lamp 15W / 4m²
Electricity
- 1x16A (3520W-220Volt)
- 1 multiplug (Multi-4)
€ 40,50/m2
* price excl. VAT, naked surface
and stand
1b. WELCOME Mini
Daily maintenance
Vacuuming carpet and emptying the dustbins
Spots
Electricity
€ 22,50/m2
- 1x16A (3520W-220Volt)
and stand
* ALL-IN: Not possible in combination with Techno stand
P. 29
2. MEETING
Furniture package MEETING
code 20M
- 1 black table Dublin (H75xD70xL70)
- 4 chairs Daisy
- 1 black dustbin
- 1 black rack for leaflets (H150xD33xL24)
{
+
Daily maintenance
Vacuuming and emptying the dustbins
Spots
Electricity
- 1x16A (3520W-220V)
€ 40,50/m2
and stand
3. OFFICE
Furniture package OFFICE
code 20F
- 2 white tables Calais (H 80)
- 6 white chairs Joyce
{
+
Daily maintenance
Vacuuming and emptying the dustbins
Spots
Electricity
€ 40,50/m2
- 1x16A (3520W-220V)
and stand
ALL-IN: Not possible in combination with Techno stand
P. 30
Storage and other items
Would you like to expand your stand? The experts of Flanders Expo can take care of your booth from A-Z.
With these options you will have a custom-made stand.
OPTIONS stand ‘STANDARD’ and ‘NEW Look’:
200 001
White storage, 1x1m, H2,5m (1 fitted wall + 1 lockable door)
€ 110,00
200 002
White storage, 2x1m, H2,5m (2 fitted walls + 1 lockable door)
€ 140,00
200 003
White storage, 2x2m, H2,5m (3 fitted walls + 1 lockable door)
€ 165,00
200 005
White shelf
€ 23,00
200 004
Extra panel, white (H2,5m x W1m)
€ 36,00
200 006
Extra panel, white (H2,5m x W0,50m)
€ 28,00
200 016
Black storage, 1x1m, H2,5m (1 fitted wall + 1 lockable door)
€ 145,00
200 017
Black storage, 2x1m, H2,5m (2 fitted walls + 1 lockable door)
€ 187,00
200 018
Black storage, 2x2m, H2,5m (3 fitted walls + 1 lockable door)
€ 228,00
200 019
Extra panel, black (H2,5m x W1m)
€ 42,00
200 020
Extra panel, black (H2,5m x W0,50m)
€ 30,00
OPTIONS stand ‘TECHNO’:
200 014
Black storage, 2x1m, H2,5m
€ 311,00
200 015
Black storage, 2x2m, H2,5m
€ 395,00
200 007
Black thimbles attached on the legs of the frame, 4 legs x H4
2x2
2x1
thimbles
€ 22,00 / rm
P. 31
OPTIONS stand ‘WOODY’ and ‘WOODY Max’:
Woody:
200 008
Wooden storage, 1x1m, H2,5m (1 fitted wall + 1 lockable door)
€ 158,00
200 009
Wooden storage, 2x1m, H2,5m (2 fitted walls + 1 lockable door)
€ 224,00
200 010
Wooden storage, 2x2m, H2,5m (3 fitted walls + 1 lockable door)
€ 291,00
200 011
Wooden storage, 1x1m, H3m (1 fitted wall + 1 lockable door)
€ 190,00
200 012
Wooden storage, 2x1m, H3m (2 fitted walls + 1 lockable door)
€ 273,00
200 013
Wooden storage, 2x2m, H3m (3 fitted walls + 1 lockable door)
€ 356,00
Woody Max:
FREE OPTIONS:
- Choose your own carpet color: dark grey (standard), red, green, blue, light grey, black, cognac, white, sahara.
Choose from 2.5 Carpet and indicate the chosen colour on your order form 3.1 Your order.
- Choose the colour of the paint for your Woody or Woody Max: the standard colour is white. Do you prefer another
colour? It’s easy and free of charge (only one colour possible). Indicate the correct RAL reference on the order form
3.1 Your order.
P. 32
2.5
CARPET
WHAT TO DO?
1. Choose a carpet colour below.
2. Make a note of the colour code on form 3.1 Your order.
OUR STRENGTHS
EASE
We supply and fit your floor covering.
QUALITY
Your fitted carpet is finished with a protective plastic film.
ENVIRONMENT We pick up your carpet for recycling after the exhibition.
Forgotten anything?
• Maintenance? Would you like your carpet to be vacuum-cleaned every day?
This can be done. See: 2.11 Maintenance.
• Another colour? Would you like to give your stand a personal touch? Please request our colour chart. You can
choose from dozens of other carpet colours. Call: +32 (0) 9 241 96 00.
DGR
RO
GRO
BL
GRIJS
ZW
COGNAC
WIT
Your stand surface is
< 64 m2?
SAHARA
Your stand surface is
> 64m2?
Note the color code of your choice at 3.1 Your order
Note the color code of your choice at 3.1 Your order
Code: 220 001 - DGR
€ 6,00/m2
Code: 220 010 - DGR
€ 4,00/m2
Code: 220 002 - RO
€ 6,00/m2
Code: 220 011 - RO
€ 4,00/m2
Code: 220 003 - GRO
€ 6,00/m2
Code: 220 012 - GRO
€ 4,00/m2
Code: 220 004 - BL
€ 6,00/m2
Code: 220 013 - BL
€ 4,00/m2
Code: 220 005 - GRIJS
€ 6,00/m2
Code: 220 014 - GRIJS
€ 4,00/m2
Code: 220 006 - ZW
€ 6,00/m2
Code: 220 015 - ZW
€ 4,00/m2
Code: 220 007 - COGNAC
€ 6,00/m2
Code: 220 016 - COGNAC
€ 4,00/m2
Code: 220 008 - WIT
€ 6,00/m2
Code: 220 017 - WIT
€ 4,00/m2
Code: 220 009 - SAHARA
€ 6,00/m2
Code: 220 018 - SAHARA
€ 4,00/m2
P. 33
CONNECTIONS
2.6
WHAT TO DO?
1. Work out what you need (total consumption by appliances, machines, lamps, etc.) and select from our range
below.
2. Make a note of connections desired on form 3.1 Your order for electric power, water, compressed air and TV.
3. Indicate precisely where you wish all connections to be located on 3.2 Your sketch.
OUR STRENGTHS
ADVICE
PRECISE PROMPT We will assist you with advice if you are in any doubt as to the power required or your type of connection.
We provide all connections at the location you have chosen.
We complete the work promptly on your first build-up day.
Forgotten anything?
• A sink? We can book, supply and fit a sink unit or kitchen block for you. See: last page of 2.13 Furniture.
A) ELECTRIC POWER
OUR OFFER
• We provide you with fully customised supplies of all forms of energy. The consumption, the electric testing
and the technical assistance included.
• Depending on the package chosen you will provide a distribution board and a residual-current circuit breaker
or you can book them below.
• We provide cables from the mains well above ground to the location you will show on 3.2 Your sketch.
• For exhibitors with an all-inclusive package a 1x16 A connection is provided. You can book extra power on
form 3.1 Your order.
220 Volts up to 2x1x16A:
This comprises a standard wall socket with a pin earth (not side earth contacts).
The 100 mA residual-current circuit breaker is included in the price.
270 001a
0-3.520W – 1x16A – 220 Volt
€ 215,00
270 002a
3.520-7.040W – 2x1x16A – 220 Volt 206
€ 317,00
380 Volts up to 3x32A:
This comprises a red 5-pole CEE coupling plug.
The 100 mA residual-current circuit breaker is included in the price.
The distribution board is not included and need to be provided by the exhibitor or ordered below.
270 003a
3x16A (7.040-10.530W) – 3x380V+N
€ 448,00
270 004a
Power switchboard 3x16A (7.040-10.530W) with 3 wall sockets 220V
€ 122,40
270 005a
3x32A (10.530-21.061W) – 3x380V+N
€ 816,00
270 006a
Power switchboard 3x32A (10.530-21.061W) with 6 wall sockets 220V
€ 146,90
380 Volts 3x63A:
This comprises a red 5-pole CEE coupling plug.
The residual-current circuit breaker and distribution board are not included and need to be provided by the
exhibitor or ordered below.
270 007a
3x63A (21.061-41.464W) – 3x380V+N
270 008a
Power switchboard 3x63A with 12 wall outlets 220 V, including differential protection
€ 1.204,00
€ 244,85
P. 35
B) WATER
OUR OFFER
• We provide a supply and drain tube from the mains well above ground to the location you will show
on 3.2 Your sketch.
• The gross diameter of the drain pipe is 50 mm.
• Water consumption is included in every case.
Sink and water connection
290 001
Sink without water heater (W78 x H91 x D43,5)
€ 108,00
290 002
Water connection and drain
€ 250,00
Water connection
290 002
Water connection and drain
€ 250,00
290 003
Additional water connection and drain
€ 170,00
290 004
Water connection without drain
€ 142,00
290 005
Additional water connection without drain
€ 142,00
Filling or emptying your water feature
290 006
Fill or empty, start-up charge, 1 m³ included
290 007
Fill or empty, per additional m³
€ 250,00
€ 8,00
Make a note on form 3.4 Your planning services of when we need to attend.
C) COMPRESSED AIR
OUR OFFER
•
•
•
•
Compressed air at 6 bar pressure.
Installation: three-quarter inch connection points.
Main valve included.
Consumption included.
360 001
Compressed air connection
€ 313,00
TV/FM connection
€ 175,00
D) TV/FM
650 001
E) WI-FI
OFFER
• Jaarbeurs Gent offers free Wi-Fi to all.
• You need not fill in an order form for this.
P. 36
2.7
ELECTRICAL EQUIPMENT
WHAT TO DO?
1. Firstly, decide on your electric power connection. See: 2.6 Connections.
2. Choose the electrical equipment you need below.
3. Make a note of your choice on form 3.1 Your order.
OUR STRENGTHS
EASE
PROMPT SERVICE That is all you need to do, we supply and install all electrical equipment on your stand.
We deliver promptly by the first build-up day of your exhibition.
We will come to your assistance immediately if a lamp fails.
Floor duct
Extension cord 220V-16A
Socket 220V = 1,5 m
Socket 220V = 1,5 m
Power: 16A
Power: 16A
Code: 280401
€ 15,00
Socket 220V > 1,5 m
Floor duct 78 mm x 8 mm
Code: 280402
€ 18,00
Socket 220V > 1,5 m
Power: 16A
€ 21,10/m
Code: 280418
Code: 280403
Power: 16A
€ 28,00
Code: 280404
€ 36,00
Switchboard 3 x A16 + 3 sockets
Switchboard 3 x 32A + 6 sockets
Switchboard 3 x 63A + 12 sockets
Power: 7040 - 10530 W
Power: 10530-21061W
Power: 21061-41464W
Code: 270 004a
€ 122,40
Code: 270 006a
€ 146,90
Code: 270 008a
€ 244,85
CODE
DESCRIPTION
270 011
Extra CEE 5P16A on the switchboard
€ 52,00
PRICE
270 012
€ 60,00
270 013
€ 69,00
280 413
Connection machine 10.500W (3x16A+N) with CEE 5P16A
€ 80,50
280 414
€ 112,70
280 415
€ 150,30
270 014
Adapter CEE 5P16A - CEE 5P32A
€ 75,10
270 015
Adapter CEE 5P32A - CEE 5P63A
€ 107,30
P. 37
2.8
SUSPENSION POINTS
WHAT TO DO?
2. Draw a sketch on form 3.2 Your sketch showing
a. the orientation of your stand in the hall and relative to neighbouring stands
b. the exact location of each suspension point relative to the edges of your stand
c.
the actual load per suspension point
d. a description of each load or item
e. the height in centimeters of the points requested above floor level.
3. Read through all instructions in 4.3 Rigging instructions attentively.
4. Send us your form 3.2 Your sketch, preferably in digital form to customer.support@artexis.com.
OUR STRENGTHS
PROFESSIONAL
SAFETY FLEXIBLE Our specialists will work out a plan fully tailored to your requirements.
Safety is our concern. That is why access to the roof structure is forbidden and all orders are
accepted conditionally pending approval by our specialists.
Amended plans? Changes in suspension and height can still be implemented during build-up, if this has been discussed together in advance.
You will be invoiced for this service on a time incurred basis at € 75,00 per hour.
A) SUSPENSION POINT LESS HOIST
OFFER 1
• Suspension point without hoist for equipment up to 50 kg.
• You are to see to hoisting and adjustment yourself.
760 001
1 to 5 points (<50 kg, without hoist)
€ 124,00/point
760 002
€ 118,00/point
760 003
€ 113,00/point
OFFER 2
• Suspension point without hoist for equipment from 50 up to 250 kg max.
• You will look after hoisting and adjustment yourself.
760 004
1 to 5 points (>50 to 250 kg, without hoist)
€ 134,00/point
760 005
€ 125,00/point
760 006
€ 120,00/point
OFFER 3
• Special option for suspending an item up to 250 kg from 2 suspension points: banners, flags and signs.
• The items must be provided with the requisite fastening points (e.g. screw eyes), whereas a flag or banner must have
a wooden pole or tube in the top edge.
• We will look after hoisting and adjustment.
• Access platform hire is included.
• The items will be left on the stand during dismantling at the exhibitor’s/stand builder’s responsibility.
760 007
Fixed price for 2 hoist points, hoisting and adjusting included
€ 295,00 / 2 points
P. 39
B) SUSPENSION POINT WITH MANUAL HOIST
OFFER 4
• Suspension point with manual hoist for equipment up to 250 kg max. per point.
• You will look after hoisting and adjustment yourself.
• We will store the hoist chains for the hoists on hire after build-up and take them out of the storage bags after
the exhibition.
760 008
1 to 5 points (<250 kg, with manual hoist)
€ 174,00/point
760 009
€ 166,00/point
760 010
€ 160,00/point
OFFER 5
• A power socket at the hoist point.
• This means that we will provide an extension lead to the hoist point, e.g. from your storeroom.
• Do not forget to order your electrical connection (see 2.6 Connections).
760 011
Wall outlet for the hoist point
€ 48,00
For all your orders see Order From 3.1
P. 40
LIGHTING
2.9
WHAT TO DO?
1. Choose from our extensive range of standard lighting.
3. Indicate precisely where you wish the lighting to be located on 3.2 Your sketch.
OUR STRENGTHS
EASE
SAVINGS PROMPTNESS We supply and install your standard lighting in line with your plan.
You won’t need any technicians. Installation is included in the hire charge.
Everything will be ready by the first build-up day of your exhibition, according to your sketch and your technical possibilities.
LED 15W on rail stand lighting
extra LED
Code: 280 001
1 LED lamp + rail
€ 15,88
Code: 280 002
2 LED lamps + rail
€ 40,70
Code: 280 003
3 LED lamps + rail
€ 56,58
Code: 280 004
4 LED lamps + rail
€ 72,44
Code: 280 005
LED arm 15W on rail
extra LED
Code: 280 006
stand lighting
1 LED lamp + rail
€ 15,88
Code: 280 007
2 LED lamps + rail
€ 40,70
Code: 280 008
3 LED lamps + rail
€ 56,58
Code: 280 009
4 LED lamps + rail
€ 72,44
Code: 280 010
CDM-T-70W (35°) on rail 2m, lamp type 942 - 4200°K Warm light, black
€ 72,98
Code: 280 011
CDM-TD 150W (60°) ALU
on rail 2m
€ 72,98
Code: 280 111
Warm light, 3000°K
Code: 280 112
€ 88,32
stand lighting
Cold light, black
Cold light, 4200°K
€ 88,32
on rail 2m
Cold light, 4200°K
€ 81,36
Warm light, 3000°K
Code: 280 114
on arm
Cold light, 4200°K
€ 99,77
Code: 280 115 Code: 280 113
€ 72,98
€ 72,98
Code: 280 012
€ 81,36
Warm light, 3000°K
Code: 280 116
on arm
Cold light, 4200°K
€ 108,15
Code: 280 117
€ 99,77
Warm light, 3000°K
€ 108,15
Code: 280 118
P. 41
Spot 100W
stand lighting
extra spot
1 spot + rail
€ 9,95
Code: 280 101
2 spots + rail
€ 34,78
Code: 280 102
Code: 280 103
3 spots + rail
€ 44,71
Code: 280 104
4 spots + rail
€ 54,66
Spot halogen 100W
extra spot
Code: 280 051
Code: 280 052
€ 41,20
2 spots halogen + rail
Code: 280 053
€ 54,58
Code: 280 054
€ 67,95
Spot arm 100W
1 spot arm + rail
€ 9,95
Code: 280 107
2 spots arm + rail € 34,78
Code: 280 108
3 spots arm + rail extra spot
€ 44,71
Code: 280 109
€ 54,66
1 spot arm halogen + rail
€ 13,38
Code: 280 057
extra spot
€ 41,20
2 spots arm halogen + rail Code: 280 058
€ 54,58
3 spots arm halogen + rail Code: 280 059
4 spots arm halogen + rail € 67,95
Code: 280 252
€ 53,66
2 spots PAR 30 + rail Code: 280 253
€ 68,58
3 spots PAR 30 + rail Code: 280 254
Code: 280 061
€ 81,32
€ 83,48
Code: 280 255
€ 98,39
stand lighting
1 spot halogen + rail
€ 14,90
Code: 280 060
4 spots PAR 30 + rail Spot halogen 300W
extra spot
€ 64,61
stand lighting
1 spot PAR 30 + rail € 14,90
Code: 280 110
stand lighting
Spot PAR 30 - 100W
Code: 280 251
€ 81,32
4 spots arm + rail Spot arm halogen 100W
Code: 280 056
Code: 280 055
stand lighting
extra spot
Code: 280 106
€ 64,61
stand lighting
1 spot halogen + rail
€ 13,38
Code: 280 105
Code: 280 062
2 spots halogen + rail € 53,66
Code: 280 063
€ 68,58
3 spots halogen + rail Code: 280 064
4 spots halogen + rail € 83,48
Code: 280 065
€ 98,39
P. 42
Neon tube
Halogen arm
Neon tube 1x24W (60 cm),Code: 280 201
€ 26,60
Neon tube 1x39W (90cm),Code: 280 202
€ 26,60
€ 26,60
Halogen arm 300W – White,Code: 280 067
€ 44,71
€ 26,60
Halogen arm 300W – Alu,Code: 280 068
€ 44,71
€ 26,60
Halogen arm 300W – Black,Code: 280 069
€ 44,71
Low tension spot arm 12V/50W
B-CRAFT 2 X 100W
With white clip
Code: 280 119
€ 78,03
Code: 280 120
Halogen arm
With aluminum clip
€ 42,73
Code: 280 121
€ 42,73
Halogen arm 150W Code: 280 066 € 42,73
Floorlamp fluorescent 35W Alu
Dimension: H 1,6m
Available in: white 280 206, blue 280 207, red 280 208, green 280 209, yellow 280 210, orange 280 111
€ 51,87
P. 43
LIGHT BRIDGES
2.10
WHAT TO DO?
1. Select a light bridge that is appropriate for your stand below.
2. Select suitable lighting at the same time.
3. State your choice on form 3.1 Your order, and make a note of…
a. when choosing a straight section: length
b. when choosing a frame: the perimeter
c. when choosing a frame on legs: the perimeter and the length of the legs.
4. Indicate precisely where you wish the light bridge to be positioned on 3.2 Your sketch.
OUR STRENGTHS
TIMING
SIMPLICITY
SAFETY
Your light bridge will already be in place on arrival on your first build-up day
Installation is included in the hire charge.
Exhibition halls hold no secrets for our experienced teams who ensure build-up and dismantling are
carried out safely.
Forgotten anything?
• Do you have your own light bridge? We provide suspension points for your light bridge.
See: 2.8 Suspension points.
Straight pieces
Frame
Frame on legs
P. 45
A) TYPES OF LIGHT BRIDGES
OUR OFFER
• We supply and install the light bridge of your choice.
• We assemble the light bridge fully tailored to your wishes.
Straight pieces from 1m till 12m
280 956
Setup cost (hoist points, suspension rights,…)
280 951
Supplement per meter delivered
€ 395,00
€ 13,00
Straight pieces from 13m till 24m
280 957
280 951
€ 580,00
€ 13,00
Straight pieces over 24m
280 952
Straight pieces over 24m
Price upon request
Light frames with sides smaller than or equal to 12m
280 958
280 951
280 953
Velum in frame
€ 735,00
€ 13,00
Price upon request
Light frames with sides over 12m
280 954
Light frames with sides over 12m
Price upon request
Light frames on legs with sides smaller than or equal to 12m and a maximum height of 6m
280 959
Setup cost
€ 474,00
280 951
€ 13,00
Light frames on legs with sides over 12m
280 955
P. 46
Frames on foot with sides over 12m
Price upon request
B) LIGHTING FOR LIGHT BRIDGES
OUR OFFER
• We have powerful spotlights in the range that combine exclusively with light bridges.
• Not only can you specify the power of the spotlights, but you can also choose units with a specific effect.
500W
Halogen 1000W
HQI 400W
PAR 64
€ 37,00
available in black: 280 301 and chrome: 280 171
1000W
€ 37,00
MultiPAR CDM 150W
€ 35,00
Code: 280 304
Code: 280 305
€ 37,00
HQI 150W
€ 29,50
PAR 56 - 300W
Code: 280 308
€ 31,00
MutliPAR 575W
Code: 280 309
€ 31,00
€ 31,00
P. 47
MAINTENANCE
2.11
WHAT TO DO?
1. See below for the type of maintenance your stand requires.
OUR STRENGTHS
SERVICE
EASE When the exhibition opens there will be a waste bin ready on your stand.
Our cleaners are ready at your disposal day and night.
A)FLOOR MAINTENANCE
OUR OFFER
• We clean the floor (vacuum cleaning the carpet and mopping the floor).
• We empty the waste bins on your stand.
• This offer is included for exhibitors with an all-inclusive package.
300 001
Floor maintenance, per m2
€ 4,50 / m2
B)EQUIPMENT MAINTENANCE
OUR OFFER
• Maintaining your standard equipment, your own as well as equipment on hire.
• Maintenance is carried out on a time incurred basis and invoiced per hour worked.
• The start-up cost is for 1 hour and is charged on the first invoice. Hours worked are charged on invoicing after
the event.
300 002
Equipment maintenance on a time incurred basis, per hour (weekday)
€ 35,00
300 003
Equipment maintenance on a time incurred basis, per hour (weekday, night)
€ 44,00
300 004
Equipment maintenance on a time incurred basis, per hour (on Saturday)
€ 44,00
300 005
Equipment maintenance on a time incurred basis, per hour (on Saturday, night)
€ 70,00
300 006
Equipment maintenance on a time incurred basis, per hour (on Sunday & holiday)
€ 70,00
300 007
Equipment maintenance on a time incurred basis, per hour (on Sunday, night)
€ 88,00
Make a note of the dates and times desired on form 3.4 Your planning services.
P. 49
INSURANCES
2.12
A)ALL RISK INSURANCE
All exhibitors are obliged to have their stand and exhibited materials and goods insured via policy, taken out by Artexis
on behalf of the exhibitors.
Artexis is not an intermediate insurer.
The premium is 0.48% of the insured value. A minimum premium of € 50,00 is automatically charged together with the
invoice for all your other orders. This provides you with all risk insurance at the value of € 10.000,00 on.
The insurance cover only applies:
‘All risks’ in accordance with policy A402400 - VERHEYEN.
- When a detailed and valued inventory has been submitted to Artexis before the goods have left the company’s
premises.
- After receipt of due payment. The insurance will not be used to compensate any claims unless all invoices have been
paid in conformity with Artexis rules.
The cover will be cancelled if errors are discovered during inventory checking by a representative of the insurer.
The cover applies from anywhere in the world to the show and back. “Door to door”: i.e. during transport to and from
and while staying at the show (‘door to door’).
Should the insurance be insufficient, the insurance holder will pay a proportional share of the damage.
NOTE
In addition, the cover during the assembly and dismantling work (I.E. the period before the date and
time of the official opening of the stock market and immediately after the closing of the fair - last day
of the exhibition) is only valid for equipment kept under permanent surveillance.
Exclusions
Damage as a result of the policyholder’s negligence, wear and tear, chemical, atmospheric and thermal forces, the
action of goods, electrical, electronic and mechanical disturbances is excluded. Indirect damage and damage caused
to third parties as a result of the risks of rust and oxidation for goods not packed in full boxes during transport and/or
damage resulting from inadequate packaging is also not covered.
B) INSURANCE THIRD PARTY LIABILITY (MANDATORY)
All exhibitors are obliged to take out insurance via Artexis to cover their civil liability for participation in the show.
The civil liability insurance has been taken out by Artexis on behalf of the exhibitors. Artexis doesn’t act as an coinsurer, nor as an insurance intermediary.
The insurance premium is € 25,00.
The cover is a maximum of € 24.789.352,48 per case of physical and/or material and/or intangible damage.
The exhibitor’s excess is € 61,97 per claim.
ATTENTION
You don’t need to indicate this insurance on the order form. It will be calculated automatically.
CIVIL LIABILITY INSURANCE CONDITIONS FOR THE EXHIBITOR:
Policy civil liability - AXA Belgium - Policy 010.730.266.337
The ‘Civil Liability’ coverage for participants/exhibitors is € 24.789.352,48 per case of physical and/or material
and/or intangible damage.
Within this cover and the above-mentioned limit of the applicable policies, this insurance covers participants/
exhibitors and the organisers against the consequences of civil liability for damage caused to third parties during
their participation in fairs or events in Flanders Expo.
This insurance is supplementary in nature, i.e. it only applies after any other policy covering this risk – even one
entered into at a subsequent date – has been exhausted.
The excess is € 61,97 per claim, payable by the exhibitor.
P. 51
2.13
FURNITURE
Dimension: H 44 x D 50 x W 50
Available in: Betty anthracite 230007, Betty banana 230008, Betty campari 230009,
Available in: Sally anthracite 230190, Sally banana 230191, Sally campari 230192,
Betty curaçao 230010, Betty grey 230011, Betty natural 230012, Betty pisang
Sally curaçao 230193, Sally grey 230194, Sally natural 230195, Sally pisang 230196,
230013, Betty white 230014
€ 26,00
Sally white 230197
€ 34,00
Dimension: Leather; H 45 x D 46 x W 45
Available in: Julia grey 230334, Julia natural 230335,
Available in: Shirley grey 230205, Shirley natural 230206, Shirley white 230207,
Julia white 230336, Julia black 230337
€ 29,00
Shirley black 230208
€ 35,00
Available in: Lisa banana 230079, Lisa curaçao 230080,
Available in: Salva campari 230351, Salva white 230352,
€ 35,00
Salva black 230353
€ 33,00
Lisa white 230081
Dimension: H 48 Ø 38
Available in: Tiny grey 230176, Tiny campari 230174,
Tiny curaçao 230175
€ 22,00
Dimension: H 40; L x W: 40 x 40, Available in: Tara white 230338 € 30,00
Dimension: H 40; L x W: 40 x 40, Available in: Tara black 230339
€ 25,00
P. 53
Available in: KIM campari / white 230300,
KIM black / white 230301
€ 26,00
Available in: Hannah white 230332, Hannah black 230333
€ 45,00
Available in: Judy campari 230065, Judy white 230066,
Judy black 230067
€ 35,00
Available in: Jam white 230051, Jam black 230052
Available in: Kelly grey 230072, Kelly white 230073
€ 20,00
€ 24,00
Available in: Jade campari 230049, Jade white 230050
€ 42,00
Available in: Joyce natural 230059, Joyce white 230060,
Joyce black 230061
Dimension: H 45,5 x D 57 x W 58
€ 23,00
Available in: Diana light grey 230033, Diana orange 230034
€ 17,00
P. 54
Available in: Selma campari 230202, Selma white 230203
€ 63,00
Available in: Sam white 230198, Sam black 230199
€ 41,00
€ 19,00
Available in: Stefanie 230224
€ 37,00
€ 35,00
Available in: Suzette 230302
€ 45,00
Available in: Sari white 230341, Sari black 230342
Available in: Stacy 230340
Available in: Suzy campari 230231, Suzy white 230232, Suzy black 230233
€ 37,00
Available in: Jose 230058
€ 20,00
P. 55
Available in: Sofie anthracite 230209, Sofie banana 230210,
Available in: Soraya anthracite 230216, Soraya banana 230217,
Sofie campari 230211, Sofie curaçao 230212, Sofie grey 230213,
Soraya campari 230218, Soraya curaçao 230219, Soraya grey 230220,
€ 27,00
Sofie pisang 230214, Sofie white 230215
Soraya natural 230221, Soraya pisang 230222, Soraya white 230223
€ 34,00
Available in: Sylvie anthracite 230234, Sylvie banana 230235,
Sylvie campari 230236, Sylvie curaçao 230237, Sylvie grey 230238,
€ 23,00
Available in: Simone white 230343, Simone black 230344
Sylvie pisang 230239, Sylvie white 230240
Available in: Hellen apple 230036, Hellen banana 230037,
Available in: Bianca anthracite 230015, Bianca banana 230016,
Hellen campari 230038, Hellen curaçao 230039, Hellen fuchsia 230040,
Bianca campari 230017, Bianca curaçao 230018, Bianca grey 230019,
Hellen salmon 230041
€ 37,00
Bianca natural 230020, Bianca pisang 230021, Bianca white 230022
€ 27,00
€ 26,00
Available in: Jacqueline banana 230042, Jacqueline campari 230043,
Available in: Lola campari 230082, Lola fuchsia 230083, Lola grey 230084,
Jacqueline curaçao 230044, Jacqueline grey 230045, Jacqueline pisang 230046,
Lola mint 230085, Lola violet 230086, Lola white 230087,
Jacqueline white 230047, Jacqueline black 230048
€ 16,00
Lola black 230088
€ 10,00
P. 56
€ 225,00
Available in: Marion curaçao 230345
Available in: Marion black 230346
€ 225,00
€ 45,00
Available in: Melanie A 230106
Available in: Melanie C 230107
€ 88,00
Available in: Debbie A light grey 230029,
€ 27,00
Available in: Debbie C light grey 230027, Debbie C white 230028
€ 67,00
Debbie A white 230030
Available in: Frieda campari 230093, Frieda curaçao 230094, Frieda grey 230095,
Available in: Sonja 230114
€ 38,00
Frieda pisang 230096
€ 44,00
P. 57
Available in: Lynn 230090
€ 29,00
Available in: Laurette 230304
Available in: Indira 230092
€ 30,00
€ 35,00
Available in: Isadora black 230091
Available in: Kate 230303
€ 37,00
€ 45,00
Available in: Daisy 230025
€ 30,00
Dimension: H 45-59 x D 46 x W 59
Available in: Irma white 230187, Irma black
230189
€ 45,00
Available in: Jasmina 230053
Available in: Ingrid 230347
€ 27,00
€ 27,00
Available in: Hilary 230348
Available in: Daniella 230026
€ 30,00
€ 32,00
Available in: Demi 230032
€ 35,00
P. 58
Dimension: H 65,5 x D 70 x W 70, Available in: Dublin dactylo white 230901, Dublin dactylo black 230902
€ 42,00
Dimension: H 75 x D 70 x W 70, Available in: Dublin high white 230903, Dublin high black 230904
€ 42,00
Dimension: H 45,5 x D 70 x W 70, Available in: Dublin low white 230905, Dublin low black 230906
€ 40,00
Dimension: H 65,5 x D 60 x W 100, Available in: Cambridge dactylo white 230907
€ 37,00
Dimension: H 65,5 x D 80 x W 80, Available in: Leeds dactylo white 230910
€ 42,00
Dimension: H 75 x D 60 x W 100, Available in: Cambridge high white 230908
€ 37,00
Dimension: H 75 x D 80 x W 80, Available in: Leeds high white 230911
€ 42,00
Dimension: H 45,5 x D 60 x W 100, Available in: Cambridge low white 230909
€ 35,00
Dimension: H 45,5 x D 80 x W 80, Available in: Leeds low white 230912
€ 40,00
€ 45,00
Dimension: H 75 x D 70 x W 70, Available in: London high white 230141, London high black 230914
€ 45,00
Dimension: H 45,5 x D 70 x W 70, Available in: London low white 230143, London low black 230915
€ 43,00
Dimension: H 65,5 x D 70 x W 70, Available in: London dactylo white 230139, London dactylo black 230913
Dimension: H 65,5 x D 65 x W 50, Available in: Oxford dactylo white 230916
€ 29,00
Dimension: H 75 x D 65 x W 50, Available in: Oxford high white 230917
€ 29,00
Dimension: H 45,5 x D 65 x W 50, Available in: Oxford low white 230918
€ 27,00
Available in: Moscow Luxe anthracite 230919 € 33,00
P. 59
Available in: Nice grey 230920, Nice natural 230921, Nice white 230922,
Nice black 230923, Nice campari 230924
€ 71,00
Available in: Colmar high 230927
€ 38,00
Available in: Colmar low 230928
Dimension: H 116; L x W: 70 x 70
€ 68,00
Available in: Metz 230931
€ 11,00
€ 40,00
Dimension: H 116; L x W: 70 x 70
Available in: Marseille white 230929
Available in: Table-cover campari 230925, Table-cover curaçao 230926
€ 71,00
Available in: Nantes white 230930
€ 68,00
Dimension: H 65,5 Ø 100, Available in: Glasgow dactylo 230932
€ 45,00
Dimension: H 75 Ø 100, Available in: Glasgow high 230933
€ 45,00
Dimension: H 45,5 Ø 100, Available in: Glasgow low 230934
€ 43,00
P. 60
Available in: Paris grey 230953, Paris black 230954, Paris white 230955
€ 43,00
€ 45,00
€ 41,00
Available in: Calais grey 230943, Calais black 230944, Calais white 230945
€ 43,00
Available in: Paris grey 230937, Paris black 230938, Paris white 230939
Available in: Calais grey 230946, Calais black 230947, Calais white 230948,
Calais natural 230949
€ 43,00
€ 45,00
P. 61
Counter with lighting
Dimension: H 125 x D 52; L x W: 152 x 86
Available in: Peggy basic banana 230242, Peggy basic campari 230243, Peggy basic curaçao 230244, Peggy basic pisang 230245,
€ 225,00
Peggy basic white 230246
Counter
Counter lockable
€ 62,00
Available in: Pamela 230241
Cupboard lockable
Cupboard lockable
Available in: Emma white 230179
Counter lockable
€ 70,00
Available in: Elisa 230070
€ 235,00
Available in: Olivia 230071
€ 80,00
Available in: Pandora white 230035
€ 100,00
P. 62
Available in: Ramona 230115
€ 28,00
€ 57,00
€ 28,00
Dimension: H 181 x D 41,5; L x W: 90 x 42
Available in: Anastasia 230121
€ 57,00
Available in: Romy 230117
€ 28,00
Available in: Container 230180
€ 27,00
Available in: Alice 230120
Available in: Rebecca 230116
Available in: Aida 230118
€ 46,00
Available in: AidaXL 230119
€ 84,00
Available in: Audrey 230183
€ 56,00
P. 63
Zola
counter
Marquez
counter
€ 47,00
Dimension : H 100 x D 50 x W 100
Extra info: lockable storage space
Available in: white 231001, black 231002
Vespucci
counter
€ 90,00
Bukowski
counter
€ 90,00
€ 49,00
2 Bukowski + Marquez
counter combination
Dimension : H 120 x D 50 x W 120 + W 50 + W 120
€ 270,00
2 Zola + Vespucci
counter combination
Dimension : H 100 x D 50 x W 100 + W 50 + W 100
€ 143,00
Halogen lighting is included in all showcases
P. 64
Ernst
showcase
€ 140,00
Available in: black 231013
Available in: white 231014
Cézanne
showcase
showcase
€ 161,00
highlights
€ 161,00
€ 150,00
Available in: white Wieger 231016
Nolan
highlights
€ 188,00
highlights
€ 266,00
Available in: white Newman 231018
P. 65
Ensor
showcase
Permeke
showcase
€ 139,00
€ 139,00
Monet
showcase
Appel
showcase
€ 197,00
€ 238,00
Masereel
showcase
Hopper
€ 125,00
showcase
€ 140,00
P. 66
Flavin
leaflet rack
€ 76,00
leaflet rack
Available in: aluminum+grey 231502
€ 99,00
Braque
leaflet rack
€ 78,00
Available in: aluminum+grey 231501
Mann
Items : 12 + 12 + 12 + 12 + 1 + 1 Dimension : H 44; L x W : 21 x 34; Watt: 2045
Available in : Brasil 230285
€ 88,00
Available in : Service-kit 230286
€ 65,00
P. 67
pedestal
€ 24,00
Available in: white Kafkaw 231030, black Kafkaz 231031
Available in: white Balzac 231036, black Balzac 231037
€ 26,00
Available in: white Voltairew 231032, black Voltairez 231033
Available in: Donas 231042
showcase
€ 216,00
€ 41,00
Available in: white Ionesco 231040, black Ionesco 231041
Available in: white Sartew 231034, black Sartez 231035
Donas Zebrano
€ 37,00
Available in: white Rousseau 231038, black Rousseau 231039
€ 29,00
€ 33,00
Munch Zebrano
showcase
€ 255,00
Available in: Munch 231043
Wood Zebrano
showcase
€ 314,00
Available in: Wood 231044
With lock and neon lighting
P. 68
Upright display chill 390L (362W)
Refrigerator 140L (110W)
Dimension : H 84; L x W: 56 x 62
€ 65,00
Available in: red 230851, blue 230852, grey 230853,
green 230854, yellow 230855
€ 72,00
Chest freezer 215L (160W)
Refrigerator 50L (80W)
€ 380,00
Dimension : H 186 x D 41; L x W: 62 x 70
Dimension : H 103; L x W: 82 x 65
€ 135,00
€ 57,00
P. 69
Chill display counter 180L (520W)
Refrigerator 240
with refrigerated storage and neon lamp, temp.
€ 90,00
Dimension : H 127 x D 62; L x W: 188 x 96
+6°C
€ 735,00
For other models of refrigerators and showcases,
please contact us at customer.support@artexis.com
€ 6,00
Dimension : H 32,5 Ø 29
Dimension : H 62 Ø 43
Available in: Corvee 230287
€ 13,00
Available in: Wastepaper basket 15L light grey 230181
Available in: Wastepaper basket 15L black 230182
P. 70
Kitchen unit with boiler 10L
Dimension: H (12+75) 87 (+50); L x W: 100 x 62; Watt: 2400
€ 200,00
Available in: 230249
Sink
Dimension : H (8+89) 97 (+23); L x W: 105 x 60
€ 110,00
Sink + refrigerator 140L
Dimension : H (8+89) 97 (+23); L x W: 105 x 60; Temperature: +5°C; Watt: 110
€ 175,00
P. 71
AUDIO - VIDEO
2.14
WHAT TO DO?
1. See below which audio-video material you need.
OUR STRENGTHS
ECONOMY
EASE You don’t need technical engineers. Installation is included in the hire charge.
That is all you need to do, we supply and install all electrical equipment on your stand.
LCD 40” / 42”
H59x95x14
60”
Code: 390 003
€ 225,00
Code: 390 004
€ 300,00
Code: 390 005
€ 350,00
Code: 390 006
€ 400,00
LCD 50”
55”
H74X122X10
50”
42”
LED 55”
H130X76X3 60” plasma
Provided with stand. Full HD resolution, video/hdmi/vga
H88X147X12
DVD player
Code: 390 007 € 15,00
Bluray player
Code: 390 008 € 20,00
P. 73
PLANTS
2.15
Olive tree
Phoenix Robelini
Dimension: H 2,5 Code: 250101
€ 44,00
Filled zinc vase
Dimension: H 2,5 Code: 250102
Raffis palm
€ 44,00
Taxus
Dimension: H 2,5
Code: 250103
€ 44,00
Code: 250106
€ 19,50
Buxus Pyramid
Stuffing possible with Buxus -
Taxus - Zamioculcas Code: 250104
€ 50,00
Dimension : H 1,2 Code: 250105
€ 19,50
Dimension : Ø 0,8
For more information about filled planters, bowls, vases in zinc and exclusive decorations,
please contact customer.support@artexis.com
P. 75
Bamboo
Palm
Ficus benjamin
€ 19,50
€ 19,50
Dimension : H 1,5
Code: 250116
€ 19,00
€ 22,50
€ 22,50
€ 22,50
€ 31,75
€ 31,75
€ 31,75
Bay round
Buxus spherical
Dimension : Ø 0,5 Code: 250107
Bay Pyramid
€ 19,50
Ferns
Code: 250119
€ 12,75
Table piece, round
Dimension : 15 cm Code: 250120
€ 18,00
€ 19,50
€ 19,50
P. 76
2.16
HOSTESSES / STAND SECURITY
A)HOSTESSES
A hostess on your stand enhances your image and invites passing visitors to your
stand.
If you wish to have a hostess on your stand, per day or for the entire fair period,
please fill in the appropriate request on the order form.
You may also indicate which tasks you expect the hostess to fulfill: bring clients
to your stand, distribute folders or other tasks (serving drinks & toast, directing
people to your stand, etc.).
The hostesses wear a uniform. You may also provide your own uniform.
The hostesses speak Dutch, French and English.
If you wish to opt for additional languages, please contact Customer Support.
420 001
Rate from Monday till Saturday (max. 8 hours)
€ 28,50 / hour
420 002
Rate on Sunday or >9 hours/day or >38 hours/
week
€ 43,50 / hour
420 003
Rate on holidays
€ 57,00 / hour
ATTENTION
A minimum of 6 consecutive hours is charged per day.
B)STAND SECURITY
If you want stand security, per day or for the entire fair period, during build up, the fair and / or dismantling, please
complete the appropriate request on your order form. A legal minimum of 3 hours is charged per shift.
350 001
Day – Night
€ 37,00 / hour
WARNING
Indicate the date and hours, or the entire period, on your order form 3.4 Your planning services.
Indicate on this order form whether you provide your own uniform and give a clear description
of the expected tasks.
Calculate the amount of day and night hours and write it in the appropriate column.
P. 77
HANDLING OF GOODS AND
CUSTOMS CLEARANCE
2.17
DHL Trade Fair and Events (DHL TFE) has been appointed as
the official logistics provider for Artexis. This means that DHL
TFE takes care of all the logistics at the fair grounds of Flanders
Expo.
As a participant in a fair, you are given a unique opportunity to
present your products to your clients and to convince them of the
quality and added value of these products. To achieve success during
these critical moments, everything has to be perfect: the invitations
that you send, your product and the presentation of your company,
the image of your employees, your stand and the logistics. If you
entrust DHL TFE with your logistics, you can focus completely on
your visitors and clients and make the most of your participation in
the fair.
DHL Trade Fairs and Events has specialised in fair logistics for 50
years. Our purpose has always been to have a good insight into the
fairs and events industry. Our aim is to be well versed in this sector so
that we can understand your wishes and requirements.
Which services does DHL TFE offer at Flanders Expo
Hire of forklifts and cranes for loading and unloading (including operator)
Transport pallets, trolleys, etc.
Manpower
Storage during fairs
Custom formalities
ATTENTION
The order form and price list of DHL TFE are available under order form 3.6 Handling of goods and
customs clearance. Orders and invoices are directly via DHL TFE.
P. 79
order froms
ORDER FORMS
JAARBEURS GENT 2014
06 - 14/09/2014
STANDNR :
3.1
YOUR ORDER
FROM 10/08/2014 A SUPPLEMENT OF 25% WILL BE CHARGED ON THE STATED PRICE
FROM THE FIRST DAY OF BUILD-UP A SUPPLEMENT OF 50% WILL BE CHARGED ON THE STATED PRICE
GENERAL DETAILS
CLIENT ID:
COMPANY:
VAT NR:
CONTACT PERSON:
TELEPHONE NR:
YOUR ORDER
E-MAIL:
INVOICING ADDRESS
ADDRESS:
VAT NR:
POSTAL CODE:
CITY:
EX.
CODE
MODEL REFERENCE
230231
XXXX
NUMBER
UNIT PRICE
TOTAL
2
€ 37,00
€ 74,00
1
2
3
4
5
6
7
8
9
10
11
12
13
14
AS FROM 10/08/2014 > +25 %
AS FROM 03/09/2014 > +50 %
NAME :
TOTAL
DATE:
/
SIGNATURE
/
TEL
FAX
E-MAIL
+32 (0)9 241 96 00
+32 (0)9 241 96 15
customer.support@artexis.com
Artexis’ general terms and conditions of payment as described in chapter
‘General conditions and regulations’ are accepted by signing the order.
All prices stated are VAT excluded.
POST
Artexis NV - CUSTOMER SUPPORT
Maaltekouter 1 - 9051 Gent (Belgium)
JAARBEURS GENT 2014
06 - 14/09/2014
STANDNR :
3.1
YOUR ORDER
FROM 10/08/2014 A SUPPLEMENT OF 25% WILL BE CHARGED ON THE STATED PRICE
FROM THE FIRST DAY OF BUILD-UP A SUPPLEMENT OF 50% WILL BE CHARGED ON THE STATED PRICE
EX.
CODE
MODEL REFERENCE
230231
XXXX
NUMBER
UNIT PRICE
TOTAL
2
€ 37,00
€ 74,00
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
AS FROM 10/08/2014 > +25 %
AS FROM 03/09/2014 > +50 %
NOM :
TOTAL
NAME :
DATE:
/
SIGNATURE
/
TEL
FAX
E-MAIL
+32 (0)9 241 96 00
+32 (0)9 241 96 15
POST
JAARBEURS GENT 2014
06 - 14/09/2014
STANDNR :
3.2
YOUR SKETCH
PLEASE MARK THE FOLLOWING INFORMATION ON THE SKETCH BELOW
1 Indicate where you want the electrical and water connections + TV on your stand, taking the energy well into account.
2 Indicate where you want the rented electrical material on your stand. Please use the symbols shown below.
3 Draw your stand using the indicated symbols. Choose the position of your storage in accordance with the location of the energy wells on the plan.
The electricity supply and the water supply and drainage system run above-ground from this point.
ATTENTION
Your technical sketch is purely to provide us additional info.
Orders need to be placed by means of the appropriate order form: 3.1 Your order.
YOUR SKETCH
REAR WALL
FRONT
POWER SUPPLY
DIMENSIONS
SPOT
FRIEZE
DOOR
P
W
COMPRESSED AIR
WATER CONNECTION
PLUG
SUSPENSION POINT
WHLL
RAISED FLOOR
DO YOU HAVE ANY REMARKS / INFORMATION
RAISED FLOOR: YES
NO
DATA TO PUT ON FRIEZE:
NAME:
SIGNATURE
DATE:
/
/
TEL
FAX
E-MAIL
+32 (0)9 241 96 00
+32 (0)9 241 96 15
POST
JAARBEURS GENT 2014
06 - 14/09/2014
COMPANY:
STANDNR :
3.3
YOUR INVENTORY
FOR INSURANCE (OBLIGED)
INVENTORY INSURANCE
A)ALL RISK INSURANCE
Inventory list obliged to fill in
Please give details below of the items to be insured and their value (purchase price). Without a detailed list
giving values, the insurer will not provide cover. If you do not have all the information needed to draw up
this list by the return date, you can hand the list in to the exhibition front office during build-up.
1. OWN STAND/ MATERIAL AND/OR GOODS
DESCRIPTION
EX
XXXX
NUMBER
UNIT PRICE
TOTAL INSURANCE VALUE
VAT EXCL.
2
€ 14,00
€ 28,00
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
TOTAL
TOTAL INSURANCE
VALUE POINT 1:
2. MATERIALS RENTED FROM ARTEXIS NV/SA (IF APPROPRIATE):
Add up the total of all rented material and calculate the insurance value (= rented value x 3). Fill this out here.
Total rented value € ………………..................... x3 =
TOTAL INSURANCE VALUE POINT 2 :
JAARBEURS GENT 2014
06 - 14/09/2014
COMPANY
STANDNR:
3.3
YOUR INVENTORY
FOR INSURANCE (OBLIGED)
3. VALUE OF THE RENTED STAND (IF APPROPRIATE):
Standard or New Look stand + content: ............................................................................................. value € 1.800,00
Standard or New Look stand + package all-in + content:................................................................... value € 3.000,00
Woody (Max), Techno stand + package all-in + content:.................................................................... value € 3.000,00
TOTAL INSURANCE VALUE POINT 3:
Add point 1, 2 and 3 up
Total value to be insured = ...................
Total is less than €10.000,00
Premium €50,00 invoiced is sufficient
Total is more than €10.000,00
› Lower the total with €10.000,00
- €10.000,00
› This result is the additional value to be insured
= € ...................
› Multiply this amount with 0,0048
x 0,0048
› you obtain the addtional amount due. Your goods will
be insured once this premium is paid
= € ...................
* In case you did not return you inventory on the first day of build-up at the latest, only the hired material from Artexis will be insured, if the basis
premium is paid. When the basis premium is not paid, you are fully responsible in case of theft and/or damage.
B)CIVIL LIABILITY INSURANCE
The premium is charged automatically
NAME:
DATE: :
/
SIGNATURE
/
TEL
FAX
E-MAIL
+32 (0)9 241 96 00
+32 (0)9 241 96 15
POST
JAARBEURS GENT 2014
06 - 14/09/2014
COMPANY:
YOUR PLANNING SERVICES
STANDNR :
3.4
YOUR PLANNING SERVICES
With this form you can indicate time and date of the offered services:
> 2.11 Maintenance
> 2.16 A Hostesses
> 2.16 B Stand security
> 2.6 B Filling or emptying your water feature
Code
Description service
Date
TOTAL
Hour
MAINTENANCE
…/…
…/…
…/…
…/…
1
2
3
4
/ ……
/ ……
/ ……
/ ……
from
H
till
H
H
from
H
till
H
H
from
H
till
H
H
H
till
H
H
from
HOSTESSES (MINIMUM OF 4 CONSECUTIVE HOURS PER DAY)
min. 4h
…/…
…/…
…/…
…/…
…/…
…/…
1
2
3
4
5
6
/ ……
/ ……
/ ……
/ ……
/ ……
/ ……
from
H
till
H
H
from
H
till
H
H
from
H
till
H
H
from
H
till
H
H
from
H
till
H
H
from
H
till
H
H
STAND SECURITY (MINIMUM OF 3 CONSECUTIVE HOURS PER DAY)
1
350 001
2
350 001
3
350 001
4
350 001
5
350 001
6
350 001
…/…
…/…
…/…
…/…
…/…
…/…
/ ……
/ ……
/ ……
/ ……
/ ……
/ ……
TOTAL HOURS
H
min. 3h x € 37/h
€111,00/day
from
H
till
H
H
from
H
till
H
H
from
H
till
H
H
from
H
till
H
H
from
H
till
H
H
H
till
H
H
from
TOTAL HOURS
H
FILLING OR EMPTYING YOUR WATER FEATURE
1
2
… / … / ……
… / … / ……
start up cost, 1 m3
290 006
3
290 007
3
per additional m (from 2ndm )
€ 250,00 FORFAIT
€
….. m X € 8,00/m
€
3
3
Please tick the boxes below if you are relying on the services of a hostess.
UNIFORM SUPPLIED BY YOUR COMPANY:
YES
NO
DESCRIPTION OF TASKS:
NAME: :
DATE: :
/
SIGNATURE
/
TEL
FAX
E-MAIL
+32 (0)9 241 96 00
+32 (0)9 241 96 15
POST
JAARBEURS GENT 2014
COMPANY:
06 - 14/09/2014
STANDN :
R
3.5
YOUR DETAILS
Will you be building your own stand or will you contract a stand builder?
Please fill in the exact details below:
YOUR DETAILS
This information is needed regarding:
- a correct communication concerning build up and dismantling of the stand
- an efficient contact in case of uncertainties
- safety before, during and after the fair
Your stand number:
Your second stand number:
Your company name:
YOU BUILD YOUR OWN STAND?
Please fill in the details who to contact during build up and dismantling of the stand.
NAME:
PHONE NUMBER:
MOBILE NUMBER:
E-MAIL:
YOU WILL CONTRACT A STAND BUILDER?
Please fill in the details who to contact during build up and dismantling of the stand.
COMPANY NAME STAND BUILDER:
CONTACT DURING BUILD UP OF THE STAND:
PHONE NUMBER:
MOBILE NUMBER:
E-MAIL:
TEL
FAX
E-MAIL
+32 (0)9 241 96 00
+32 (0)9 241 96 15
POST
JAARBEURS GENT 2014
06 - 14/09/2014
COMPANY:
STANDNR:
3.6
CUSTOMS CLEARANCE
(ORDER DIRECTLY FROM DHL)
GENERAL DETAILS
COMPANY:
CONTACT PERSON:
TELEPHONE NR:
ADDRESS:
VAT NR:
RATE
DATE
START
END
MANPOWER
TRANSPORT WORKER / HOUR (1)
FOREMAN (SUPERVISOR) / HOUR
+ PALLET JACK
(1)
(1)
39,00 EUR
h
h
45,00 EUR
h
h
49,00 EUR
h
h
FORKLIFT TRUCK WITH OPERATOR
Handling will be charged per started time unit (hour) and will be rounded up to the next time unit, except otherwise agreed.
FORKLIFT TRUCK 3T / FIRST 30 MIN
55,00 EUR
h
h
FORKLIFT TRUCK 3T / ADDITIONAL 30 MIN
49,00 EUR
h
h
FORKLIFT TRUCK 5T / HOUR
145,75 EUR
h
h
FORKLIFT TRUCK 10T / HOUR (2)
193,00 EUR
h
h
45,00 EUR
h
h
MOVING TIME TO/FROM EXHIBITION STAND
(3)
CRANE WITH OPERATOR
TELESCOPIC CRANE 10T / HOUR (4)
122,00 EUR
h
h
TELESCOPIC CRANE 30T / HOUR
151,00 EUR
h
h
315,00 EUR
h
h
45,00 EUR
h
h
COMPACT CRANE 10T / HOUR
(4)
(4)
FOREMAN / HOUR (4)
Remarks: Crane work shall always be planned in consultation with the client. A hoisting plan must be provided by the client. The order for crane work must reach us at least 2 weeks in advance of the
execution of the operation. When the operation can not be carried out with the ordered material, then more appropriate material will be placed in consultation with the client and at agreed rates.
Mentioned capacities are for lifting next to the crane. For further reaches the lifting schemes of the crane must be taken into account and where necessary a higher lifting capacity crane must be used. Your
order implies waiver of liability towards DHL or the by DHL used subcontractors. On explicit request a hoisting insurance can be provided at a premiuim of 0,35% of the value of the lifted goods and per hoist.
Minimum charge is 125,00 EUR.
MATERIAL RENTAL WITHOUT OPERATOR
PALLET JACK / HOUR (1)
4,00 EUR
h
h
TROLLEY / HOUR (1)
4,00 EUR
h
h
TRANSPORT ROLLERS / HOUR (1)
4,00 EUR
h
h
SCISSOR LIFT / DAY
180,00 EUR
h
h
SCISSOR LIFT / WEEK
685,50 EUR
h
h
Minimum 4 hours – (2) Minimum 3 hours (if combination with other users is not possible) – (3) Not applicable for pre-ordered services (orders, which are placed 24 hours
or more in advance prior to agreed execution of order). Pre-ordered services will be put in a time frame of 15 minutes before and after the requested time. When the order is executed
outside the time frame, additional moving time will be calculated. – (4) Minimum 5 hours
(1)
TEL
FAX
E-MAIL
+32 (0)473 544 974
+32 (0)14 575 402
fairs.benelux@dhl.com
DHL Trade Fairs & Events Benelux’ general terms and conditions of payment as described in chapter «General conditions DHL»
are accepted by signing the order.
POST
DHL Freight (Belgium) NV
Flanders Expo
Maaltekouter 1 – T4
B-9051 Sint-Denijs-Westrem (Gent)
JAARBEURS GENT 2014
06 - 14/09/2014
STANDNR:
3.6
CUSTOMS CLEARANCE
(ORDER DIRECTLY FROM DHL)
WAREHOUSING DURING THE FAIR (INCL. COLLECTION, WAREHOUSING, DELIVERY)
Minimum 1 m3
EMPTY PACKAGING
43,50 EUR/m3
m3
GOODS STORAGE (ACCESSIBLE WAREHOUSE)
63,00 EUR/m3
m3
DIMENSIONS ARE CHECKED ON SITE. RATES ARE CALCULATED PER STARTED M³ PER PIECE AND WILL BE ROUNDED UP TO THE NEXT HIGH M³.
HANDLING INSURANCE (COMPULSORY)
Minimum 5,00 EUR
ON ALL HANDLING PERFORMED BY DHL PERSONNEL
5 % ON HANDLING
CUSTOMS FORMALITIES
CUSTOMS FORMALITIES PER DOCUMENT
125,00 EUR
CUSTOMS FORMALITIES AS OF RATE LINE 3: PER EXTRA LINE
11,00 EUR
CUSTOMS FILE
160,00 EUR
EXTRA DOCUMENTS: IMPORT PERMIT, CERTIFICATE OF ORIGIN,…
30,00 EUR
CUSTOMS CHECK, PER HOUR
37,50 EUR
SURCHARGES
(Normal working hours: Monday to Friday from 08.00 until 17.00 hours.) Calculated on all handling, except storage during the fair.
MONDAY TO FRIDAY FROM 17.00 UNTIL 20.00 HOURS + 50%
MONDAY TO FRIDAY FROM 20.00 UNTIL 08.00 HOURS + 100%
SATURDAY FROM 08.00 UNTIL 17.00 HOURS + 50%
SATURDAY AFTER 17.00 HOURS, SUNDAY,
PUBLIC HOLIDAYS + 100%
ADMINISTRATION CHARGES, CORRESPONDANCE
PER FILE
30,00 EUR
Remarks: All rates are invoiced per started complete unit (time, volume). Each started unit will be rounded up to the next high full unit. Every order is considered as a separate order and will be invoiced
accordingly. When a minimum is applicable for a service, then this minimum will be invoiced when the provided service does not exceed this minimum. All our transactions are subject to the Belgian Freight
Forwarding Standard Trading Conditions 2005, published in the Annexe au Moniteur Belge on 24th June 2005 under no. 0090237. Upon placement of your order, you agree on our General Trading conditions
and our Additional conditions for on site logistics. These conditions can be sent on simple request.
NAME :
DATE :
/
SIGNATURE
/
TEL
FAX
E-MAIL
+32 (0)473 544 974
+32 (0)14 575 402
fairs.benelux@dhl.com
DHL Trade Fairs & Events Benelux’ general terms and conditions of payment as described in chapter «General conditions DHL»
are accepted by signing the order.
POST
DHL Freight (Belgium) NV
Flanders Expo
Maaltekouter 1 – T4
B-9051 Sint-Denijs-Westrem (Gent)
JAARBEURS GENT 2014
06 - 14/09/2014
3.7
FREE ENTRANCE TICKETS
(ORDER DIRECTLY FROM IJV-IFAS VZW)
NEW – EXCLUSIVELY FOR EXHIBITORS!
1. We gladly offer you the opportunity to order free entrance/entry tickets (without charge). This to invite your
clients, relations, friends,… personally. Surveys have shown this is an important factor to a successful
participation.
2. You will also be able to invite your clients via e-mail: a unique code enables your clients to order a free
entrance ticket and print it.
1. PRINTED TICKETS
Quantity: ……………… tickets
The tickets will be picked up:
Internationaal Congrescentrum (ICC Gent) – 6de verdieping – Citadelpark
Fam. Van Rysselberghedreef 2 – 9000 Gent
The tickets can be sent to:
................................................................................................................................................................................
................................................................................................................................................................................
................................................................................................................................................................................
2.ONLINE
I would like a unique code (to invite your clients via e-mail)
Yes
No
Send us your order as soon as possible
by mail: info@jaarbeursgent.be
or by fax: +32 9 241 55 11
COMPANY:
CONTACT:
PHONE:
DATE:
/
/
FAX
E-MAIL
+32 (0)9 241 55 11
info@jaarbeursgent.be
SIGNATURE
general conditions and
regulations
GENERAL CONDITIONS AND REGULATIONS
4.1
ARTICLE 1: DEFINITIONS
In the context of the present General Conditions, the terms
below are defined as follows:
- ARTEXIS: the public limited company ARTEXIS, with its
registered office at Maaltekouter 1, BE-9051 Ghent, listed
in the register of legal persons under enterprise number BE
0427.328.649 Ghent Commercial Court;
- Building: the real estate in or around which the Fair is being
held, either Antwerp Expo, Flanders Expo or Namur Expo,
depending on the place where the Fair is organised
- General Conditions: the present General Conditions;
- Fair: the fair or event organised in the Building, to which the
Exhibitor participates and for which the Exhibitor orders
some services from ARTEXIS
- Exhibitor: Exhibitorwho orders some services from ARTEXIS
The Conditions set out in this article have the same meaning
in the singular and in the plural.
ARTICLE 2: FIELD OF APPLICATION OF THE GENERAL
CONDITIONS
2.1 These General Conditions govern all the obligations
between ARTEXIS and the Exhibitor relating to his
participation in the show as an Exhibitor.
2.2 In his relationship with ARTEXIS, the Exhibitor explicitly
renounces the application of his own General Conditions,
even where they are drawn up after the present General
Conditions.
2.3 Any exception to the General Conditions must, in order
to have validity, be previously explicitly agreed in writing and
signed by ARTEXIS.
2.4 By ordering some services from ARTEXIS, the Exhibitor
explicitly declares that the entire contractual relationship
between himself ARTEXIS concerning the Fair shall be
governed by these General Conditions.
ARTICLE 3: PAYMENT, PAYMENT METHODS AND
LEAD TIMES FOR PAYMENT
3.1 Payment of amounts due to ARTEXIS
3.1.1 Invoices raised by ARTEXIS are payable in cash when
received, net without discount, at the ARTEXIS head office.
All possible costs associated with the method of payment
used by the Exhibitor shall be borne in full by him.
3.1.2 ARTEXIS will be entitled to disregard the service
ordered by the Exhibitor as long as the Exhibitor has not
settled in full the invoices that have been sent to him.
3.1.3 In the same way, any on-site orders of additional
technical facilities by an Exhibitor will be taken into account
subject to the full settlement of all the amounts owed to
ARTEXIS by that Exhibitor, as well as to the previous payment
of the invoice concerning those orders.
3.2 Methods of payment
3.2.1 The payments should be made in EUROS by transfer
to the bank account(s) specified on the invoices. Cheques
are not accepted, with the exception of certified cheques.
3.2.2 No payment made into the hands of an ARTEXIS
representative or officer shall constitute a full discharge,
except with explicit previous consent by ARTEXIS.
3.3 Complaints concerning invoices
Any complaint regarding an invoice must be made within
eight days from the date of invoicing. Such a complaint in no
way affects the Exhibitor’s obligation to pay other invoices
GENERAL CONDITIONS
due at the time of the complaint and does not give him any
right to suspend any payment to ARTEXIS or to suspend any
other obligation towards the latter.
3.4 Non-payment or late payment
3.4.1 Failure to pay any invoice by the due date results, ipso
jure and without the need for prior formal notification, in the
liability for a late payment interest at the rate of 12% per
annum. Such non-payment by due date entails, under the
same Conditions as the liability for interest, the payment of
a fixed penalty equal to 10% of the amount of the unpaid
invoice, with 250 EUROS as the minimum. ARTEXIS is also
entitled to suspend the fulfilment of all obligations they might
have towards an Exhibitor who still defaults on the payment
of all invoices. This prerogative can be triggered by simply
noting the non-payment without the need for prior formal
notification.
3.4.2 Non-payment of all invoices when due also implies the
liability to immediately pay all the other amounts due from the
Exhibitor to ARTEXIS, even if their due date is in the future.
ARTICLE 4: EXCLUSION OF LIABILITY
The Exhibitor accepts the fact that certain services that
it orders from ARTEXIS will be delivered as a result of
ARTEXIS’s intervention.
Under no circumstances will the Exhibitor be able to hold
ARTEXIS liable for any problem or shortcoming concerning
any service delivered by third parties as a result of ARTEXIS’s
intervention. Consequently, no claim whatsoever for damages
related to any service delivered by third parties may be made
against ARTEXIS for any reason whatsoever.
The Exhibitor hereby expressly renounces any claim with
regard to ARTEXIS and/or any company of the group to
which ARTEXIS belongs and/or the owner of the Building
for any type of damage in the broadest sense of the word.
Pursuant to the provisions of this Article, the Exhibitor also
expressly renounces any redress he might be able to claim
with regard to ARTEXIS and/or any company of the group
to which ARTEXIS belongs and/or the owner concerned,
including any right to indemnification it might exercise with
regard to ARTEXIS and/or any company of the group to
which ARTEXIS belongs and/or the owner of the Building in
the case of a claim made by third parties in their presence. If
necessary, the Exhibitor shall undertake to inform his insurer
of the fact that he is renouncing his right to any claims.
ARTICLE 5: FORCE MAJEURE
Events considered as force majeure include fire, war, natural
disasters, act of government, decisions regarding the Fair
taken by the proprietor or operator of the Building which
render site occupation and/or the organisation of the Fair
considerably more costly and/or impossible, as well as all
other eventualities or situations which render site occupation
and/or the organisation of the Fair considerably more costly
and/or impossible.
In the event of a case of force majeure, ARTEXIS is entitled
to suspend the fulfillment of the contractual relationship with
the Exhibitor for the duration of the case of force majeure,
or to terminate in full or part that contractual relationship
at any moment with immediate effect, without being liable
to indemnify the Exhibitor. Moreover, in the event of force
majeure, the amounts paid by the Exhibitor will remain
acquired by ARTEXIS, the latter not being liable to pay any
reimbursement or indemnity whatsoever.
P. 99
ARTICLE 6: APPLICABLE LAW, COMPETENT
COURTAND LANGUAGE
For the application, interpretation and implementation
of these General Provisions, only Belgian legislation is
applicable, to the exclusion of all other legislation.
Any dispute between ARTEXIS and the Exhibitor resulting
from or in connection with these General Conditions shall be
settled exclusively and definitively by the competent courts of
the legal district in which the Building is located.
In the event of a dispute, ARTEXIS and the Exhibitor must
use the language of the legal district in which the Building
is located or, if the Building is located in the legal district of
Brussels, the language used in these General Conditions
if this is French or Dutch, or French if the language used in
these General Conditions is English or any language other
than French or Dutch.
P. 100
4.2
REGULATIONS
THE COMPLETE RULES AND REGULATIONS OF THE FAIR IS AVAILABLE AT THE FRONT OFFICE.
INTRODUCTION
The redaction of these directions has been undertaken with the purpose of procuring a short survey to the
exhibiter and his electrical engineer-installer with the aim of reducing the danger of fire and electrical shocks.
This survey does not replace at all the legal directions for electrical installations.
GENERAL RULES
The inspection of electrical installations is carried out according to the directions of the A.R.E.I. (General
directions on electrical installations) concerning:
• danger for direct contact (art. 30 till 40, 48 and 49)
• danger for indirect contact (art. 68 till 95)
• danger for fire due to electrical hardware (art. 104)
Electrical installations have to be carried out by skilful installers
Connection to the mains, locating the main distributing cabinets and supply of the electrical current has to be
carried out exclusively by the authorised staff of Artexis.
1. CHOICE OF THE ELECTRICAL CONDUCTIONS
Art. 198, 199 and 209 of the A.R.E.I. are mandatory.
The use of yellow or green coloured conductions is not admitted.
The colour of the safety conductor (earth wire) must be yellow-green.
The blue wire is used for the neutral in cabling using the neutral.
The use of VVB cable can be admitted on condition the cable is fixed over its entire length.
The use of VGVB, VVB and VFVB is not admitted if not fixed.
The cables have to be fixed by means of appropriate fixing clamps.
The use of VTLmb (side by side) is forbidden.
The cables used for connection to the mains of the exposition stands , exclusive use has to be made of VTMB
(H05VV-F) or CTMB (H07-R-NF) (double isolated flexible cables with service voltage of min. 500V or similar).
Minimal section of the electrical conductors:
1,5 mm² for lighting apparatus
2,5 mm² for connectors.
According to the location, the cables must be protected on a decent way against mechanical damage, f.e.
cables on the ground are to be protected by a foot-plinth.
All metal covers of apparatus of class I, eg. no double isolation, must be earthed (double isolation).
The earthing (protection conductor) has to form an integral part of the feeder cables.
2. POSITION OF DISTRIBUTING FRAME (ART. 248 OF THE A.R.E.I.)
The distribution frame has always to be within reach and may not be desposed on the ground (support is
needed).
Protection grade is at least IP 4X.
Fuses: (art. 251 of the A.R.E.I.)
A) FUSES AND CALIBRATION ELEMENTS
Section
In
Normalised colour
1,5 mm²
10 A
orange
2,5 mm²
16 A
grey
4 mm²
20 A
blue
6 mm²
32 A
brown
10 mm²
50 A
green
P. 101
B) AUTOMATIC INTERRUPTORS
Section
In
Normalised colour
1,5 mm²
16 A
orange
2,5 mm²
20 A
grey
4 mm²
25 A
blue
6 mm²
40 A
brown
10 mm²
63 A
green
Differential switch: max. 300mA or more sensible, with a nominal power (In) at least equal to the nominal power
which is put at disposal at the point of departure of the installation.
Before the connection of apparatus and installations the exhibitor has to verify the voltage of all circuits to prevent
the connection of 380V on 220V connectors or circuits, due to a faulty distributor wiring.
The use of a unipolar protection on the neutral in a three-phase circuit with distributed neutral or as main fuse on
the distributing frame is forbidden.
Bipolar circuits (F+N) must be protected on the phase and on the neutral.
The conditions of art. 128 of the A.R.E.I. may be adapted in the presence of an engineer with qualifications BA4
or BA5 or if the sections of the conductors are equal or of very slight difference among each other.
If unipolar interruptors are used in a circuit, the fase-conductor must be interrupted.
No-used cable-entrances on the distributing frame must be covered.
Uni-polar interruptors are not admitted on socket-outlets.
3. CONNECTORS
The use of domino-plugs (threeway plug) is not admitted (table socket-outlets must be used).
Socket-outlets with earth and protection for children are to be used.
Interruptors and connectors for surface mounting must be mounted on mounting-places (PVC).
4. INTERCONNECTIONS OF CABLES
The use of unprotected connectors is not allowed (these connectors are only allowed in distributing boxes
except on luminaires as far as these are completely protected inside the luminaire).
The sealing of contactboxes, distributing boxes (cable-entrance) has to be carried out by the appropriate
elements provided by the manufacturer.
5. LUMINAIRES (ART. 242 OF THE A.R.E.I.)
Using halogen and low voltage spots, no combustible objects may be present in the lightbeam on a distance
less than 50 cm unless otherwise noticed on the spot.
Spot-rails must be mounted at least on a height of 2m. The ends of the rail must be covered by appropriate
caps.
Very low-voltage spots may not be uncorporated in combustible materials.
The use of auto-transformers as a source for very low voltage spots is prohibited (a safety-transformer 8 must be
used).
The transformers in use must be in conformance with a NBN norm or a harmonised norm (EN60-742 or NBN
52-742).
The transformer has to be protected primarily and secondarily for overcurrent.
The protection of the secondary is not necessary if the transformer supports a short-circuit.
Transformers may not be mounted on a combustable support or in a combustible environment, with the
exception of adapted types.
The use of luminaires on very low voltage with bare conductors or bare parts under tension may be admitted
under following conditions:
• This way of illumination can only be used in low combustible surroundings and at a hight of min. 2,5m above
the floor.
• All combustable materials must be removed in a zone around the conductors and the luminaires with a radius
of min. 0,5m.
• A safety transformer 8 must be used in conformance with the NBN-norm or harmonised norms (EN60-742 or
NBN52-742).
• The transformer must be protected in the primary and secondary for overcurrent.
• The secondary voltage of the transformer must be limited to 25V in BB1 and 12V in BB2 situation (BB1 dry
skin, BB2 humid skin).
P. 102
• The connection of the halogen lamp socket and the bare conductors must be carried out by means of a screw
or an equivalent connection.
Gliding contacts or connection by means of alligator clips are not admitted (risk of spark).
• The bare conductors (cables) must be capable of carrying an electric current (the use of cables with a textile
cove are not admitted).
• The section of the conductors must be able to carry 5 the maximum current in normal conditions and causing
no temperature rise providing a danger.
6. NEON LIGHTING (ART 242 – HIGH VOLTAGE DISCHARGE LAMPS)
The transformers must be in conformance with NBN 575 or NBN C71-388 and carry the inscriptions BNL.
A pictogramm mentioning “danger of life” has to be sticked on transformer and luminaire.
Fed from a separate circuit and controlled by a bipolar switch.
The bulbs and transformer must be mounted on no-combustible supports.
The electrides must be covered.
The use of earth or a metal frame as conductor is forbidden.
7. VARIOUS ELECTRICAL APPLIANCES, MACHINES, ETC...
xcepting appliances on VLV, the protection grade of the electrical apparatus should be at least IP 2X. On top of
E
this, the machines and appliances under tension, easily accessible to the public and under no supervision of a
responsible, a safety factor IP 4X must be provided (e.g. impossibility to touch a bare conductor under tension).
8. DISCONNECTION OF THE MAINS
he user engages himself explicitly to disconnect every day after businesshour all lights and electrical appliances,
T
except refrigerators, computers a.o. as far as this is indispensable.
9. SWITCHBOARDS
Opening or modifying switchboards is strictly prohibited.
10. POWER-UP
Power-up is performed exclusively by the authorized staff of Artexis NV.
11. INSPECTION VISIT PRIOR TO POWER-UP
Each stand is inspected by an external company appointed by Artexis NV.
Exhibitors are required to be present during the inspection, for the purpose of designating all elements of the
equipment and to hear in person any remarks put forward.
12. TEMPORARY REPORT OF INSPECTION
In case of any remarks, a report will be left on your stand listing all the violations. Stand holders are obliged to act
upon these remarks. The external service for technical inspection (EDTC) will then, in consultation with Artexis
NV, proceed to re-evaluate the stands.
13.QUALITY OF THE POWER CIRCUIT
stand holders are to personally ensure that voltage stabilizers, no-break mechanisms or surge protectors are put
in place for all applications requiring a “pure” electrical network, for example computer equipment.
P. 103
4.3
REGULATIONS RIGGING
ACCESSIBILITY ROOF CONSTRUCTION
ccess to the roof construction is strictly forbidden to exhibitors or stand
A
contractors. All hangings have to be ordered exclusively by Artexis and carried out by Artexis.
WEIGHT
he hoist up points may be loaded at most with the by exhibitor in advance specified weight . The reported
weights have to be the correctly calculated weights, so that the maximum number of points per frame can be
attributed to the different exhibitors .
The weight of a light rigging point may never exceed 50 kg.
For a point with or without hoist, up to 250 kg , the maximum load may never exceed 250 kg.
HEIGHT AND POSITION HOIST POINTS
The height of the hoist point and the x , y coordinates will be at our best
respected. Deviations are possible due to the construction of the building and the used hanging method.
MATERIALS AND MODE OF HANGING
For all attachments of your items to the hired suspension points, only approved
materials designed for rigging may be used.
. SUSPENSION POINTS TO 50 KG
1
The suspension points to 50 kilograms are delivered as a steel cable of diameter
5 mm with a singular Reutlinger cable glider with eye. (See photo). The eye has an
inner diameter of 30 mm. To the ordered item an instruction sheet, on the proper
use of the glider, will be attached. Additional copies of these instructions are freely
available on the Technical Secretariat.
The exhibitor rents a cable and a cable glider. The cable may not be shortened. Any
damage or loss of cable glider and / or cable will be billed.
. SUSPENSION POINTS TO 250 KG
2
The assessment materials must have a WLL (working load limit) or SWL (save working load). The applied loads
may not exceed 0.5 times the WLL or SWL.
All materials used have to be inspected at least once a year. The latest inspection report should be presented
on simple demand or within 24 hours.
Materials must be used in accordance with the instructions of the manufacturer.
Light bridges may only be fixed with steels or soft steels.
The use of rope, nylon slings or round slings is prohibited.
Picking up the light bridges directly to the hook or the load chain around the light bridge in the hook is
prohibited.
Securing the bridges may in the following ways indicated:
P. 104
STABILITY
Hoist points requested for securing or supporting unstable structures on the ground will never allowed.
SECURITY
For reasons of security and protection Artexis has the right at all times to take a rigging down or to reduce
a pre-approved suspension (due to eg snow). The exhibitor should be aware that Artexis checks if the
suspensions were made according to the guidelines and the specified weights. If the exhibitor does not
comply with these directives Artexis has the power to disapprove the suspension. In case of rejection Artexis
is not liable for the damages suffered nor financial or reputational.
MANUAL CABLE GLIDER TYPE 50SV II
Partially unscrew the safety nut by hand.
(Don’t unscrew the safety nut completely from the cable clamp)
The cable clamp can now be slid over the cable rub.
By gently pressing the safety nut down, the clamp on the cable can be pushed back down.
Close the safety nut by hand. (NEVER USE TOOLS)
Install the load. Re-tighten the safety nu by hand after fitting the load.
We would like to point out that you are renting the cable and clamp.
The tenant is responsible for the cable, any damage will be billed.
It’s strictly forbidden to cut the cable.
THE STARTING ANGLE OF THE
CABLE CAN’T BE BIGGER THAN 5%
SAFETY BOLT
P. 105
4.4
GENERAL CONDITIONS DHL
GENERAL CONDITIONS
All our transactions are subject to the Belgian Freight Forwarding Standard Trading Conditions 2005. The text
of these Conditions has been published under number 0090237 in the Annexe of the Moniteur Belge dated
June 24th, 2005 and is available free of charge upon request. In case of dispute also the Courts of Justice in
Antwerp are competent.
The Belgian Freight Forwarding Standard Trading Conditions 2005 do not correspond in every case to the
activities of DHL Freight (Belgium) NV, DHL Trade Fairs & Events Benelux (hereafter named DHL Trade Fairs &
Events).
Therefore it has been considered necessary to apply additional conditions, which are mentioned below
ADDITIONAL CONDITIONS DHL TRADE FAIRS & EVENTS FOR ON SITE HANDLING &
LOGISTICS
1. DEFINITIONS
DHL Trade Fairs & Events provides logistical services for trade shows, congresses, exhibitions and events by
order of show organisers, stand constructors or any possible other parties.
Client: company or organisation which orders DHL Trade Fairs & Events to perform any logistics operation.
Stand holder: company or organisation which participates in trade shows, congresses, exhibitions and events.
Stand constructor: company which constructs and/or decorates the stand by order of a stand holder or show
organiser.
Hall owner: owner of the location (building, space) where trade shows, congresses, exhibitions or events can
take place. They rent space to organisers or give it at their disposal.
Organiser: company or organisation which organises trades shows, congresses, exhibitions or events on a
certain location (building, space) of which it is not the owner.
Representative: unless otherwise agreed, DHL Trade Fairs & Events shall consider any person who gives order
(verbal or written) to perform any logistics operation as authorised representative of the client for whom the
operation is performed. The representative declares himself in agreement with the additional conditions for on
site handling and logistics as described here and also with the Belgian Freight Forwarding Standard Trading
Conditions. This representative shall be considered by DHL Trade Fairs & Events as being authorised to give
instructions during the execution of the operation.
On site logistics: All operations being carried out by DHL Trade Fairs & Events during the build-up and
dismantling of a trade show, congress, exhibition or event. The operations include all activities in connection
with loading unloading of trucks with mechanical appliances (forklift truck, crane, …); delivery to, collection
from or positioning of goods on the stand; assistance during assembly or disassembly on the stand; storage of
empty packaging and/or goods during the show; rental of mechanical devices without operator (forklift truck,
scissor lift, pallet truck,…), … This list is not exhaustive.
2. EXECUTION OF OPERATIONS
a. All operations carried out by DHL Trade Fairs & Events are at the expense and risk of the client.
b. DHL Trade Fairs & Events is present on location during the normal working hours (Mon-Fri 08.00 – 17.00
hours). Operations carried out during these hours are invoiced according to the normal tariffs. Operations
carried out outside these hours are subject to surcharges. The applicable surcharges are mentioned in the
tariff.
c. When operations need to be carried out outside the normal build-up or dismantling period of an event, DHL
Trade Fairs &Events retains the right to invoice any related charges like travelling time, waiting time entirely to
the client.
d. When the client requests for handling material for the execution of the operation which is not present on
location, then this material can be deployed on request and with reservation of availability. The entire
charges for rental, transport and operation of this material will be invoiced to the client.
e. When the operation requires other aids than these ordered by the client, then the required material can be
deployed on request and with reservation on availability. The judgement if other material is required will be
made by mutual agreement of DHL Trade Fairs & Events personnel and the client. The entire charges for
rental, transport and operation of this material will be invoiced to the client.
f. If after a written confirmation of an order placed by the client, the operation does not need to be carried out
and this order was not cancelled minimum 1 day in advance then DHL Trade Fairs & Events retains the right
to invoice up to a maximum of 50% of the order to the client.
P. 106
g. DHL Trade Fairs & Events retains the right to postpone any operation like loading/unloading under the following
circumstances:
1. The operation contains risk to cause damage to goods and/or third parties and/or persons. The causes can
be:
a. The physical condition of the goods: damaged, unstable…
b. The operation may not be carried out with the requested handling material due to safety or physical
restrictions.
c. The client or his representative does not give clear instructions during the execution of the operation.
d. No correct information was provided by the client concerning the goods (nature, dimensions, weight …)
or concerning the nature of the operation to be carried out.
2. The required handling material is not present.
3. It is not clear by whose order the operation must be carried out.
4. Consignees details in or out are not clear or incomplete.
5. The instructions of DHL Trade Fairs & Events personnel are not being followed correctly.
6. The location where the operation should take place is not accessible or available.
7. Stand constructor / stand holder is not present during loading or unloading.
3.RESPONSABILITY CLIENT
a. Goods are not automatically insured. The client arrange for his own (transport) insurance.
b. The stand constructor / stand holder is presumed being present during the execution of the operation to give
instructions and to supervise the operation.
c. The client is responsible for the conditions on or around the stand, as to execute the operation within the
agreed time.
d. The client is responsible to give written instructions concerning te operation to be carried out.
e. The client is responsible for the correct labelling of the goods for transport.
f. The client is responsible to present the goods for transport according to the RD of 27th April 2007 regarding
cargo securing. This law is effective since 10th September 2009. The client is required to present a ‘stable’
load for transport.
4. VERANTWOORDELIJKHEID DHL TRADE FAIRS & EVENTS
a. DHL Trade Fairs & Events is not responsible for the content of packages.
b. DHL Trade Fairs & Events is not responsible for the number of packages being collected from or delivered to
the stand, as well as being taken from or put into storage.
c. DHL Trade Fairs & Events delivers the goods directly to the stand, after which these stay on the stand at the
expense and risk of the stand constructor / stand holder.
d. DHL Trade Fairs & Events can in no circumstance be held responsible for damage to or disappearance of
goods which remain unattended in the exhibition halls and or stand locations.
e. DHL Trade Fairs & Events is not responsible for incorrect loading of goods in the absence of the client.
f. DHL Trade Fairs & Events is not responsible for damage caused by incorrect stowing of the goods when the
client gives insufficient or no instructions.
g. DHL Trade Fairs & Events is not responsible for damage caused by the use of inappropriate transport means by
the client.
h. DHL Trade Fairs & Events is not responsible for damage / disappearance caused by third parties at the show
site who do or do not perform operations by order of the hall owner / show organiser.
i. DHL Trade Fairs & Events only accepts responsibility for damages if these are reported immediately and before
leaving the show site so that DHL Trade Fairs & Events is enabled to establish and assess the damage.
5. INSTRUCTIONS OF HALL OWNERS / SHOW ORGANISERS
a. Handling of goods, storage of empty packaging or goods of clients by order of the hall owner, show organiser
or other interested parties will be carried out at the expense of the stand constructor / stand holder.
b. Charges for operations caused by changes in the organisation (alteration of build-up / dismantling period,
location…) will be invoiced to the stand constructor / stand holder.
P. 107
6. STORAGE OF EMPTY PACKAGING AND FULL GOODS DURING THE SHOW (NON-ACCESSIBLE)
a. Empty packaging: empty crates pallets, carton boxes … necessary to pack goods after the show.
b. Full goods: Packaging in which still remain goods, tools, pallet trucks, ladders ... and which are not used during
the show.
c. DHL Trade Fairs & Events is not responsible for nature, quantity and/or content of packaging collected from the
stand during the build-up of a show.
d. When ordering storage a clear indication must be given on quantity of empty packaging and full goods.
e. The storage area for empty packaging is not accessible for the client.
f. Full goods are stored in a guarded storage.
g. After the closing of the show empty packaging and full goods are returned to the stand. After the delivery the
goods the stand constructor / stand holder is responsible.
h. Full goods will only be delivered to the stand when the stand constructor / stand holder is present to accept the
goods.
i. DHL Trade Fairs & Events gives no guarantee at what time the empty packaging and full goods are being
delivered to the stand. The time when delivery starts depends on the instructions of the show organiser.
7. STORAGE OF GOODS DURING THE SHOW (ACCESSIBLE)
a. DHL Trade Fairs & Events is not responsible for nature, quantity and/or content of the packages which are
collected during the build-up of the show.
b. The storage area is accessible during normal working hours, after authorisation and under supervision of a DHL
Trade Fairs & Events employee.
c. The access to the storage area happens at the clients own risk. All instructions given by DHL Trade Fairs &
Events must be respected at all times.
d. The client is responsible for all direct or indirect damage caused by him or by any person for whom he is
responsible.
e. All charges concerning the visit to the storage area will be invoiced entirely to the client.
8. CALCULATION BASIS TARIFFS
a. All tariffs are calculated according to unit (time, volume, quantity) as mentioned in the tariff.
b. The tariffs are always calculated per full unit. Every started unit will be rounded up to the next high full unit.
c. When a minimum is indicated in the tariff, this minimum will be invoiced when the total of carried out operations
does not exceed this minimum.
d. For every order a work order form will be made. This work order will be signed at the end of the operation by
the client, stand constructor or stand holder.
e. Every order which is carried out will be considered as a separate order and will be invoiced accordingly.
P. 108
4.5
IMPORTANT MESSAGE FOR
FOREIGN EXHIBITORS
Foreign exhibitors in the EU or outside the EU
Invoice of the Belgian VAT (or not) by the organization to foreign exhibitors
Foreign exhibitors who do not exercise economic activities on Belgian fairs
I Exhibitors liable to VAT
EU
YES
YES
II EU exhibitors not liable
to VAT
EU
YES
YES
III exhibitors (outside EU)
not liable to VAT
EU
YES
NO
VAT to be paid by the
Outside Belgian VAT to be charged
Obligations and mention on the
taxpayer in his country of
EU
by the organization
invoice by the organization
origin
YES
YES
Mention VAT n° on the invoice
art 21 § 2 of the VAT code
taxpayer in Belgium
Mention on the invoice by the
organization
No
EU
by the organization
NO
YES
YES
taxpayer in his country of
EU
by the organization
origin
YES
Mention on the invoice by the
organization
New art. 21 bis § 2 of the VAT
code
No
Foreign exhibitors who exercise economic activities on Belgian fairs
= who trade on the fair and sell their goods
I Exhibitors liable to
VAT
EU
Outside
EU
Belgian VAT
YES
YES
YES
YES
II Exhibitors not liable
to VAT EU or outside
EU
EU
Outside
EU
Belgian VAT
Yes
YES
YES
YES
VAT to be paid in Belgium
Obligations and
mention on the
invoice by the
organization
Obligations of the exhibitor
(salesman)
YES
Belgian VAT
number
Present to VAT services
Obligations and
mention on the
VAT to be paid in Belgium
invoice by the
organization
YES
Belgian VAT
number
Obligations of the exhibitor
(salesman)
Present to VAT services
Information : CKBB Contrôle
Paleizenstraat 48 – 6de verdieping, BE 1000 Brussels
Tel.: +32 (0)2 577 40 50, Fax: +32 (0)2 579 63 59
E-mail: contr.tva.bcae@minfin.fed.be
P. 109
4.6
CHECK-LIST FOR
STANDCONTRACTORS
ATTENTION
Show your professionalism.
Do not take unnecessary risks
Always observe safety rules and regulations!
This list is limited and not exhaustive!
Legal prescriptions always prevail.
WEAR SAFETY SHOES!
Avoid bruises and injuries of your feet both
during charging and discharging and on the
construction site. Always wear safety shoes
when you are working.
WEAR PROTECTIVE GOGGLES!
Avoid eye injuries during risky operations such
as working grinding machines, operating a
pneumatic stapler or an airbrush. Think of your
colleagues’safety as well.
AVOID RISKS AT GREAT HEIGHTS!
Do not use ladders when working at greater
heights, but use an approved scaffold instead.
Always follow the instructions and regulations
when mounting a scaffold.
WEAR A SAFETY HAT!
Protect your head from falling objects and
materials. Wear an approved safety hat as soon
as you enter the site. Remember a safety hat
enhances your visibility to others on the site.
REMOVE WASTE!
Do not let waste drag around on the booth or
in the ails, but bring it to the indicated waste
deposits. An orderly construction site avoids
pile-ups and allows you to work efficiently and
safely.
USE CERTIFIED MATERIALS!
Always use certified materials and tools for floor
covering, canvas, wiring, electricity, lighting,
switchboards, drapes, paint, plastics, panels.
STACK CARGO CORRECTLY!
Make sure all freight is stacked and lashed down
properly, even when it is for a shorter distance.
Rearrange partial freight in order to have a well
balanced stow.
DO NOT WALK UNDER CHARGES!
Observe the safety perimeter around suspended
charges and do not walk under them. Warn your
colleagues and all other people on the site when
you start hoisting.
DO NOT RIDE MANUAL PALLET TRUCKS!
Manual pallet truck is designed to transport
goods, not people. Do not stand on pallet trucks
and do not allow other people to do so.
KEEP AWAY FROM TAILBOARDS!
Keep away from hydraulic tailboards of trucks.
When parking a truck, leave enough free
space at the back to keep the tailboard easily
accessible during charging and discharging
DONOTSTANDONFORKLIFTS!
Forklifts are not suited for lifting people. Only
use a forklift for the jobs it was designed for:
moving goods around and getting them on and
off trucks.
WEAR SAFETY GAUNTLETS!
Avoid bruises and injuries when moving, nailing,
screwing or sawing panels and when cutting
carpet. Make sure your hands do not get
jammed when manipulating heavy objects or
large parts.
LIFT WEIGHTS CORRECTLY!
Do not charge your back unnecessarily
when lifting weights. Use an adequate lifting
technique, thusavoiding strained muscles and
muscular pain. Lifting weights correctly will
make you feel fitter.
USE A SAFETY HARNESS!
When working at greater heights, a safety
harness will protect you from falling. Especially
when you are working on trusses or profiles,
adequate body protection is indispensable.
P. 110

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Transcription

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