yW LD - Washington State Bar Association
Transcription
yW LD - Washington State Bar Association
WyLD FEBRUARY 2012 Washington State Bar Association YOUNG LAWYERS DIVISION Volume 26 • Issue 1 Don’t Settle for Less! Use “Expected Value” Methodology to Help Determine a Lawsuit’s Settlement Value by Milt Reimers S ettlement negotiations are an important part of practicing law. The U.S. Department of Justice has estimated that 97 percent of civil lawsuits are settled or dismissed prior to trial. In some Washington jurisdictions, the local rules require the parties to hold a settlement conference prior to trial (as in Kitsap County), and other jurisdictions allow either party to compel a settlement conference prior to trial (as in Island County.) Yet even with such a high percentage of lawsuits settling before a witness is ever called or the first objection is made, there is little discussion in law school about determining the settlement value of a lawsuit. There are countless possible outcomes to every lawsuit, and calculating settlement value can be difficult. As a starting point, though, lawyers should attempt to quantify the possible outcomes of the lawsuit and the probability of those outcomes in order to help clients better understand the ways in which the lawsuit may be resolved. This can be a challenging and imperfect exercise, but an important one for both the client and the attorney. In the early 1970s, Richard Posner and William Landes analyzed settlement through the lens of law and economics. Posner and Landes suggested that a litigant should calculate the value (or cost, for a defendant) of a lawsuit by multiplying the possible damages by the probability of such a result, while also taking into account the transactional costs of litigation. The risks and costs of litigating a case through trial can open up a zone of bargaining within which the result for each party will be better than that party’s expected result at trial. An attorney can use “expected value” methodology to consider the various potential outcomes of litigation and the probability for each potential outcome. From there, an attorney can calculate the expected value of a claim and better understand the range of most likely outcomes. In considering the most likely potential outcomes, the expected value methodology gives credit for both the best and worst outcomes from litigation and each potential outcome is weighted according to the probability that it would be the actual result. The total of all probabilities being assigned to each likely outcome must total 100 percent. It is also critical to factor in the poten- In This Issue 1 Don’t Settle for Less! Use “Expected Value” Methodology to Help Determine a Lawsuit’s Settlement Value by Milt Reimers 3 Editor’s Column by Claire Been 4 President’s Column by Dainen N. Penta 6 Don’t Take it Personally: High Conflict Personalities Don’t Realize They’re Jerks by Mercedes Riggs 7 The Cap on Attorney Fees: A Primary Obstacle to Protecting Prisoners’ Civil Rights by Nathan Nanfelt 8 Memoirs of a Clerk: Unexpected Lessons from My Clerkship by Dana O’Day-Senior 10 Client Management for Newer Attorneys by Joel Matteson 11 Is It a Crime to Use Your iPhone? by Mark H. Bardwell 13 The Low Down on “Low Bono” by Jenny Anderson 14 Practice Makes Perfect: Five Negotiation Practice Tips by Jeanette Nyden 15 Practice Success 101 by Pete Roberts 16 Fun with Fonts: Tips for Using Typefaces Effectively by Sarah Kaltsounis 17 Putting the “Personal” Back in “Personal Injury Lawyer” by James Banks 19 Help: I Need an Expert! by Maureen A. Howard 21 From Lawyer to Matchmaker: Laura Henderson by Scarlett Hunter 22 Member Spotlight: Danan Margason tial cost, in attorneys’ fees and costs, to get to the expected outcome. If it is going to cost $100,000 in attorneys’ fees to reach a probable jury verdict of $100,000, going to trial doesn’t make a lot of sense for the client. In such a case, it’s probably a good idea to settle early. For example, suppose that a plaintiff sues a defendant for $500,000 in damages. Assume that litigating the case through trial would cost the plaintiff and defendant each $100,000 in attorneys’ fees, and that an attorneys’ fee award is available to the prevailing party. The attorney concludes that the five most likely outcomes of the litigation are: 1. Plaintiff is awarded full damages and Possible Outcomes Probability $500,000 x .20 $600,000 $250,000 x .40 $0 ($100,000) x .10 x .20 Total Expected Value x .10 fees — there is a 10 percent chance the plaintiff will prevail outright and recover $500,000 in damages and $100,000 in attorneys’ fees. 2. Plaintiff is awarded full damages (no fees) — there is a 20 percent chance the plaintiff will prevail on the claim and recover $500,000 in damages, but will not be awarded any attorneys’ fees. 3. Plaintiff is awarded some damages — there is a 40 percent chance the plaintiff prevails on the claim, but is awarded only approximately $250,000 in damages. 4. Defendant prevails — there is a 20 percent chance the defendant will defeat the plaintiff ’s claim and zero damages are awarded. 5. Defendant prevails and is awarded fees — Expected Value there is a 10 percent $60,000 chance the defendant $100,000 will defeat the plain$100,000 tiff ’s claim and will also recover $100,000 in at$0 torneys’ fees. ($10,000) Considering the most $250,000 probable results and ad- justing them based on probability, the settlement value for the case is approximately $250,000. Under each of these scenarios, the parties must also consider the cost of attorneys’ fees for each party ($100,000) that will be incurred if the case goes all the way through trial. Taking into consideration the cost of attorneys’ fees for the plaintiff and the defendant, the “zone of bargaining” is likely to be between $150,000–350,000. Determining the expected value of a lawsuit involves considerable subjectivity, and can vary greatly depending on one’s judgment, experience, and (most important) ability to “guesstimate.” While it is an imperfect calculation, quantifying the possible outcomes and the settlement value of a case can help the client decide on the best strategy for resolving the case. ◊ Milt Reimers is an associate at Schwabe, Williamson & Wyatt. His legal practice covers commercial litigation, real estate, and land use. He can be reached at mreimers@ schwabe.com. WSBA Membership Survey: Provide Feedback on Your Profession WSBA is working to better understand the complex challenges and opportunities facing our members. In order to do this, we are conducting a study that looks at position transitions, job satisfaction, and other factors that characterize Washington lawyers’ experiences. We have commissioned Areté Resources PLLC, a professional research and evaluation firm, to conduct a three-part study of the membership over the next two months. 1. Randomized-participation survey On January 5, an invitation was sent to randomly selected members asking them to complete the membership survey. The invitation was sent by email or by U.S. mail. Areté is handling all aspects of this survey in order to ensure the confidentiality of your responses. 2. Open-participation survey By its nature, only a limited number of participants were invited to complete the randomized-participation survey. However, on February 6, Areté will open the survey for any member who wishes to be heard. Please take advantage of this opportunity. 3. Online fora During January and February, Areté Resources is facilitating several online fora, similar to focus groups. The fora are confidential, moderated conversations among WSBA members, and will provide much needed in-depth information for the study. Each forum will have approximately 10 participants who log into the conversation at their convenience over a period of 4-8 days. Themes include racial and ethnic minorities, sexual orientation, gender, parenting and caregiving, and disabilities. If you identify with one of these topics and are interested in participating in a forum, email arete@ areteresources.com. Include your contact information and which theme you are interested in participating in. 2 De Novo | February 2012 Editor’s Column Do Seasoned Lawyers Discriminate Against Spring Chickens? by Claire Been I look young. It’s a blessing and a curse. I get carded all the time. People who are with me get carded just because they are with me. And I guess I look young because, well, I am pretty young. The phrase “I have been practicing longer than you have been alive” has been jokingly bantered about on more occasions than I care to count. It didn’t really bother me until one morning when I was volunteering at the Housing Justice Project, a King County Bar Association clinic for tenants facing eviction. I sat down with my first client of the morning and began to ask her about her situation. A few sentences in, she paused: “How old are you? Are you even 30?” “No,” I smiled. “I’m 27.” I asked her another question, shaking my annoyance off. A few more sentences in, she stopped me again: “How long have you been practicing law?” “A little over a year,” I said. “But I’ve been working with tenants at this clinic the whole time.” Our conversation progressed, but I was fuming inside. “Who does this lady think she is? I’m so sorry your free lawyer is only 27. Maybe it’d just be better to go it on your own, with all your extensive legal experience, rather than trust your fate to my measly three years in law school, successful bar passage, and one year practicing law.” I think I eventually ended up negotiating an extended move-out date for her, and our representation ended on a positive note. But it left me with a bad taste in my mouth. How many other clients, opposing counsel, judges, and even my own colleagues think the same thing, but are just too polite to say it? How do you handle being young and inexperienced, besides simply practicing for years and getting older? I don’t want to wait that long! Should I be praying for grey hair and wearing matronly suits to disguise my youthfulness? That doesn’t feel like a good solution, because you can’t really disguise a youthful face. Well, I think there are some strategies that can help. 1. Use strong rhetoric. Being articulate and well-spoken goes a long way towards coming across as more mature. Youthful words such as “um” and “like” have to go. Try to phase out words that seem emotional like “feel,” “hope,” and “love.” Try to be less ambivalent. If you are giving an answer to a partner, try “I recommend” instead of “maybe…” Speaking with more clarity and conviction communicates confidence. Of course, the most sophisticated language in the world won’t help you if you speak quietly to the floor. Tone of voice and body language are huge in terms of conveying confidence. Consider practicing or even taking a speech class if this is an issue for you. We don’t want to deal with our weaknesses, but these are the skills that need the most attention. 2. Practice confidence. Being a young lawyer can be scary because you don’t have a lot of experience, yet the advice you are giving can have a huge impact on your client’s case, future, freedom, wallet, etc. It is personally difficult for me to “fake it” and be confident about something when I don’t know the answer. For me, confidence comes from being very well prepared and well researched. It is OK to make a recommendation but explain why it is contingent on certain facts or further investigation. Both clients and partners appreciate this more than someone who is wishy-washy. It is also all right to say that you don’t know the answer but will consider the 3 matter and get back to them. This straightforward response has saved me many times. 3. Be professional in your appearance. This is an awkward topic, but suffice it to say, take a good hard look and be honest about whether your appearance and dress is professional. You don’t need to try to dress like you are middle-aged, but your appearance should not detract from the professional image you are trying so hard to cultivate. This includes cultivating your online appearance. You probably should switch that profile pic from your Cabo trip to something with nice scenery, or maybe you and your dog. 4. Add value. Ultimately, if you do a good job and get good results for your clients, no one will care how old you are. Work hard to be good at your job, and professional respect will follow. 5. Be enthusiastic. I have found this to be a huge asset. I actually like my job. I am not yet jaded and bitter (although I’m already getting sick of the billable hour…). As a young professional, energy and enthusiasm is an advantage. Your clients and colleagues will appreciate your positive outlook and go-getter attitude. 6. Be proud of your story. Ultimately, I have tried to embrace my youth as a positive factor. Instead of being ashamed of being a 27-year-old lawyer, I am proud of it. It’s a challenging career path and I am glad to have come as far as I have in a short time. I have a long career ahead of me and I have come to terms with the fact that right now I won’t know how to do everything right. Even 10-year or 20-year lawyers are constantly learning new things about the law, advocacy, clients, and marketing. Finally, if you are in private practice, don’t forget your number-one asset: your low, low billing rate! Your clients are getting excellent legal service at a bargain rate. You are the least expensive attorney on the block, so don’t let your clients or potential clients forget it. ◊ Claire Been is the editor of De Novo and an associate in the Seattle off ice of Schwabe, Williamson & Wyatt. She can be reached at cbeen@schwabe.com. De Novo | February 2012 President’s Column Love is Professional Connections Are in the Air by Dainen N. Penta W ith Valentine’s Day (or, as some like to call it, VD) coming up, perhaps your thoughts have turned to candy hearts, chocolate, the color red, and a Valentine’s card and flowers for your sweetheart. If not, then maybe you need to get out of the office more often! Anyhow, this time of year is a great time to celebrate romance talk about just how much networking is like dating. Is “networking” a dirty word because we’re afraid of rejection? It works like this: You meet someone interesting at a CLE or mixer. There’s obviously some mutual interest, so you exchange cards and promise to get together for a date lunch meeting. Will he call? What does her email mean? At first you’re nervous — I don’t really know this person very well — but then you relax, and the conversation starts to flow. Did you enjoy law school? Yes, my softball team was amazing. What do you f ind most exciting about your area of practice? Of course I’d love to get together again. As you get to know others, your connections strengthen and grow. And our profession is strengthened each time the world is made that much smaller. There are about as many reasons to network as there are sayings printed on those pastel candy hearts. If you are fresh out of law school, you might be embarking on a job hunt or looking for resources for starting your own practice. If you are more experienced, you may be seeking professional mentors or new clients. Either way, take some time to think about what you hope to get out of a networking relationship. Here are some tips and tricks on speed dating networking. Not every relationship is meant to be. Realize that not every professional relationship will work out, and that’s okay. Maybe you have a lot in common, but there’s just no “spark.” She’s a “rules” girl, and you’re a self-proclaimed rebel. Or per- haps you just don’t like piña coladas. Some professional relationships will be best suited to a particular purpose (such as substantive legal help), while others you meet will, over time, become excellent mentors and close friends. Focus on the quality of the relationships you are building, not the quantity of contacts. Non-lawyers are people, too. While it’s fun to network with people you have something in common with, remember — non-lawyers don’t know as many lawyers as lawyers do. Are you building your practice? Beefing up business? You cover the passion that inspired you to go to law school. Our profession will be made stronger through the power of our relationships, and the degree of interconnectedness we seek. Be yourself. Did you know that more than 50 percent of lawyers are introverts? This is much higher than the rate of the average population.1 If you are an introvert, the more you network, the easier networking events become. Are you a working parent? Parents’ networking groups are out there for you — you may be better suited to meeting other working parents through group play dates for your kids. Know yourself, play to your strengths, and have fun along the way. Life is too short to pretend to be someone you aren’t. I’m no millionaire matchmaker (I only wish I could get paid to tell people off ), yet one of the most enjoyable parts of serving as a bar leader is connecting new and young lawyers who might be a good “match” and seeing those new relationships thrive. WYLD leaders are glad to help you get connected. While developing a strategic approach to networking can be time-consuming, it can also be fun, and I have no doubt that you will find your career enriched, and the time spent to be worthwhile. Don’t forget to save me the candy heart that says “SWAK.” XOXO! ◊ offer valuable services that people need. There is no time like the present to reconnect with friends, acquaintances, and others from high school or college. You’ll also be reminded that there is a world outside your legal circle. Free your mind and your heart will follow. There’s that saying: you find love when you’re least looking for it. The professional contacts you make will continue to benefit you in sometimes surprising ways. Networking can even help you redis- Dainen Penta is the 2011-2012 WYLD president, and likes piña coladas but not getting caught in the rain. He is not into yoga, and some days has only half a brain. An associate with Condominium Law Group, PLLC in Seattle, he welcomes your email at dainen. penta@gmail.com. 4 Note 1. Larry Richard, The Lawyer Types, 79 A.B.A. J. 74, at 74 (April 1993) . De Novo | February 2012 Open Letter to the WYLD Membership Dear Washington Young Lawyers Division (WYLD) Members, Many of you are aware of a referendum that proposes to reduce WSBA license fees from $450 for active members to $325. You will receive a ballot on March 7, and we urge you to vote on this measure. As your representatives, we understand and appreciate the many professional and personal challenges new and young lawyers face in this difficult economy. It is with this understanding that we urge you to consider the significant negative impact a license fee reduction would have on the many important statewide programs that connect you to our profession. • The WYLD’s programs and initiatives are funded primarily through license fee revenue. Therefore, a reduction in license fee revenue would mean significant cutbacks to WYLD programs and initiatives. • WSBA member services such as LOMAP, Casemaker, and the Ethics Line may be reduced or eliminated. • Licensing fees provide you with your license to practice law, and a significant portion of the fees are used to ensure that our profession is well-regulated. A reduction in license fees could impact the efficiency and quality of the licensing and discipline of lawyers in Washington, which could negatively impact the protection of the public and public perception of lawyers and the legal profession. • The WSBA Leadership Institute is in its eighth year serving WSBA members in their first 3–10 years in practice. This nationally recognized, award-winning program provides important leadership training and development to new and young lawyers, and could be negatively impacted by a reduction in license fees. • A decrease in license fees could also weaken the impact and reach of programs such as statewide Moderate Means, which began as a joint effort of the WYLD and the state Access to Justice Board. This landmark program enhances access to justice across our state, and represents a fundamental revolution in the delivery of legal services and in the public’s accessibility to legal assistance. • Important pro bono and public-service projects could be affected, such as the Home Foreclosure Legal Aid Project. A decrease in license fees would diminish the WSBA’s ability to organize and administer these programs, many of which increase access to justice and help improve the public perception of lawyers. The opportunities provided by the WYLD are more important than ever in this job market. The WYLD is an integral part of helping transition you into the legal profession, connecting you to pro bono and public-service opportunities, and providing opportunities for you to become a leader in your community. The WYLD plays a central role in furthering the WSBA’s mission to “serve the public and the members of the Bar, ensure the integrity of the legal profession, and to champion justice.” As you consider the license fees reduction referendum, we hope that you will take the time to learn about these outstanding programs and the many unique benefits that they provide to you, to other new and young lawyers, and the public at large. We encourage you to educate yourself about how license fees are used and to contact the elected trustee in your district with any questions. As your representatives, we are committed to helping you understand how your money is spent and the many vital programs that are reliant on funding from your license fees. You can find your elected trustee and that person’s contact information at www.wsba.org/wyld, under “WYLD Leadership.” Thank you for your time, and please accept our best wishes for a happy, healthy, and prosperous new year. Very truly yours, The WYLD Board of Trustees 5 De Novo | February 2012 Don’t Take It Personally: High Conflict Personalities Don’t Realize They’re Jerks by Mercedes Riggs W e’ve all struggled with difficult people who have high conflict personalities. I can think of several former clients and a past boss or two who tended to lash out and try to shift the blame when something happened that they didn’t like. Recently, I spoke with Bill Eddy of the High Conflict Institute about high conflict personalities (HCP) and some methods to make interacting with them a little easier.1 Characteristics of High Conflict Personalities Eddy describes a high conflict personality as having four characteristics: 1) “all or nothing” thinking; 2) an excessive amount of emotions that they haven’t managed; 3) an excessive amount of extreme behavior; and 4) a preoccupation with blaming others. These characteristics are an unchangeable part of their personality. HCPs aren’t aware of their behavior; they think they do what’s normal and necessary. HCPs believe that they do what needs doing in a particular situation and that the situation justifies their behavior. Meanwhile, people around them often perceive this behavior as extreme and unjustified. According to Eddy, there are other behaviors to watch out for when dealing with HCPs. First, HCPs tend to lie more than the average person. HCPs distort information and believe their distortions. Not all HCPs are liars, and some may be obsessively honest. In general, though, Eddy notes that HCPs tend to shade the truth knowingly — so don’t take everything that they say as accurate. Second, watch out for cognitive distortions, which are extreme and inaccurate negative thoughts, including all-or-nothing thinking, jumping to conclusions, “mind reading,” emotional reasoning, exaggerated fears, and projection. For example, HCPs project onto other people what they really think and feel. If they say that the other side lied and plans to leave town without paying their bills, it may in fact be the HCP who thinks that way. Third, HCPs are also frequently guilty of “splitting,” which is the tendency to see other people as extremely good or extremely bad. This view helps drive HCPs’ behavior, including their work as attorneys. HCPs tend to imagine that the other person did awful things, when in fact they have not. Since these cognitive distortions are unconscious, discerning what is true and what is distorted may be extremely difficult. Trying to reason with an HCP may feel like hitting your head against a wall. Zealous Advocate vs. High Conflict Attorney There is a difference between a zealous advocate and a high conflict attorney. A zealous advocate turns his adversarial nature on and off as needed, but high conflict counsel can’t turn off this integral part of his personality. For example, a zealous advocate emphasizes the opposing side’s bad behavior in court, but can find common ground when necessary, such as when trying to settle. In contrast, high conflict counsel can’t 6 switch back and forth; they want to blame the opposing side at all times. High conflict counsel might do things like refuse to talk, or slam down the phone and hang up on the person they’ve been speaking with. High conflict counsel might also avoid settlement discussions, since they are constantly stuck in the adversarial mindset. Most communities and areas of practice have about six or eight lawyers who are HCP and aren’t aware of it — they think they are special; that they are heroes. In reality, these high conflict lawyers just don’t have the ability to negotiate and turn off the adversarial part of their personality. How to Deal with High Conflict Personalities According to Eddy, you can calm high conflict personalities by giving them an “E.A.R”: Empathy, Attention, and Respect.2 HCPs need this, and giving someone empathy, attention, and respect does not cost anything. Undoubtedly, there are times when you will feel like strangling the HCP in your life, but if you treat her with E.A.R, you will be able to calm down. When dealing with HCPs, Eddy says not to try to give them insight into their own behavior, because it might make them highly defensive. They just won’t get it. Instead, swallow your pride and focus on your relationship with the person, and getting the best result from your interactions. When it comes to high conflict clients, Eddy recommends heeding advice that he learned as a therapist — “Don’t work harder than your clients.” You should also involve your HCP clients in the decision-making process, and allow them to choose from various courses of action. First, you want to educate your high conflict clients and explain things thoroughly. Next, you need to find tasks for them. Furthermore, you should talk to your high conflict clients about conDe Novo | February 2012 sequences of their behavior and decisions. You should say in a non-threatening way, “You may not realize it, but if you take this course of action, you may look bad, and you may lose.” Otherwise, if you don’t involve the HCP in the work and the decision-making process, they may blame you for the result. The more you involve your clients in decision-making, the less they are likely to turn on you when things go wrong. Conclusion As a young attorney, it is important to consult with more experienced attorneys regarding other techniques in managing HCPs. It is also important to honestly assess your own behavior to determine whether the conflict is of your own making, rather than the product of a high conflict personality. Remember to tell yourself that you aren’t responsible for their outcome and that, ultimately, you’re responsible only for doing your job. You need to remember that it’s not about you, and that the HCPs’ blaming behavior is part of their personality — they do this to almost everyone they interact with. Your approach to dealing with high conflict personalities should be the same, regardless of whether the person is an attorney or client, boss or subordinate. Although you might want to throttle someone with a high conflict personality, at the end of the day you just need to remember that it’s part of who they are and to not take it personally. Using some of the techniques discussed above can help you take a step back from the HCP’s bad behavior and to make real progress in your interactions. ◊ Mercedes Riggs lives in Vancouver, WA, and recently started her own practice. She can be reached at riggs.mercedes@gmail.com. Notes 1. Eddy is one of the co-founders of the High Conflict Institute and was a therapist before he became an attorney. He developed the High Conflict Personality Theory after dealing with years of high conflict disputes. His website, http://billeddyhighconflictinstitute.blogspot.com, has articles and other resources on how to deal with high conflict personalities. 2. To learn more on calming HCPs down with E.A.R., read Eddy’s article at http://ezinearticles. com/?Calming-Upset-High-Conflict-People-WithEAR&id=5860266. The Cap on Attorney Fees: A Primary Obstacle to Protecting Prisoners’ Civil Rights by Nathan Nanfelt S ometimes good intentions are not enough. A case in point: the Prison Litigation Reform Act (PLRA). Congress enacted the PLRA primarily in response to a growing number of prisoner filings, which burdened an already cash- and time-strapped judicial system. However, the PLRA has not stemmed the tide of frivolous filings as planned; rather, it has created substantial obstacles for prisoner litigants seeking to obtain legal representation. By capping attorney fees, the PLRA removes the financial incentive for attorneys to take prisoner civil rights cases. Consequently, in many instances, the courts — not attorneys — manage prisoner civil rights cases, and most prisoner litigants navigate the complex court system without the benefit of an attorney. It doesn’t have to be this way. The Problem The PLRA allows an award of attorney fees “[w]henever a monetary judgment is awarded in [an action brought by a prisoner].”1 Attorney fees are capped at 150 percent of the monetary judgment awarded to prisoners, which doesn’t amount to much if, for instance, a prisoner is awarded only nominal damages of a dollar. Seeking to avoid this harsh result, several circuits, including the Ninth Circuit, have interpreted the relevant statute to limit attorney fees whenever only damages are awarded. Under this interpretation, when the court grants injunctive relief, it may award reasonable attorney fees that are not contingent upon any amount awarded to the prevailing prisoner.2 However, even the Ninth Circuit’s interpretation does not provide a legal basis for awarding reasonable attorney fees in cases where no injunctive relief is awarded. The effect of requiring an award of damages or injunctive relief as a pre-condition for an award of attorney fees 7 is that, pro bono cases notwithstanding, fewer attorneys take prisoner civil rights cases. In addition to deterring attorneys from taking prisoner cases, the PLRA cap on attorney fees also burdens courts. With fewer attorneys getting involved in prisoner cases, prisoners proceed pro se and are forced to rely solely on the courts to process their claims. Courts handle a large volume of prisoner cases and therefore require a large staff to cope with the problem. The high ratio of frivolousto-meritorious cases exacerbates the problem. In 2010, nearly one in three cases filed in the Ninth Circuit was a prisoner civil rights case; the vast majority did not settle or go to trial.3 As one justice commented, “It must prejudice the occasional meritorious [prisoner] application to be buried in a flood of worthless ones. He who must search a haystack for a needle is likely to end up with the attitude that the needle is not worth the search.”4 The Case for Eliminating the Cap on Attorney Fees for Prisoner Cases In many other areas of civil litigation, plaintiffs’ attorneys screen and manage cases, weeding out frivolous ones before they are ever filed. For instance, plaintiffs firms offer free consultations to potential clients as a way of determining which cases have merit. Attorneys compete for cases according to their likelihood of success. Eliminating the PLRA cap on attorney fees will bring back the financial incentive, and attorneys will compete to represent prisoners based on the merits of the alleged civil rights violations. Eliminating the PLRA cap on attorney fees benefits courts as well. By replacing the cap on fees with the usual attorney market incentive structure, prisoner litigants can focus on securing effective representation rather than on attempting to litigate complex claims on their own. With potential claims directed to attorneys rather than to De Novo | February 2012 courts, attorneys can screen claims based on their likelihood of success, which includes refusing representation for frivolous claims. The result: fewer court resources will be expended on frivolous claims. Most importantly, prisoners benefit from eliminating the PLRA cap on attorney fees. The benefits to prisoner litigants are obvious, given that most cannot afford representation and generally lack sufficient legal knowledge or resources to successfully pursue their civil rights claims. With the elimination of the cap, attorneys will have a financial incentive to provide prisoner litigants with quality representation, which improves prisoner litigants’ chances of success. Over time, the quality representation will hopefully help to deter future civil rights violations and improve prison conditions because prisons will be more aware of the consequences that stem from civil rights violations. Additionally, eliminating the PLRA cap on attorney fees benefits attorneys, because it allows attorneys to participate in civil rights litigation with less financial burden. No attorney wants to devote time and resources to a case where only $1.50 in attorney fees are awarded; this is a primary reason that prisoner civil rights cases have been largely relegated to pro bono work rather than a primary practice area. Elimination of the cap on attorney fees restores the financial incentive for attorneys to take prisoner civil rights cases because attorneys can be compensated on a contingency basis. In summary, the PLRA cap on attorney fees burdens an already over-tasked judicial system, with few benefits to show for it. The cap discourages attorneys from taking prisoner civil rights cases and deprives prisoner litigants of legal counsel. Eliminating the PLRA cap on attorney fees benefits prisoner litigants, courts, and attorneys. Thus, the need for legislative reform in this area is clear. We can — and we should — do better. ◊ Memoirs of a Clerk: Unexpected Lessons from My Clerkship by Dana O’Day-Senior W hen I heard De Novo was interested in an article on legal writing from a law clerk’s perspective, my immediate reaction was along the lines of, “Great! I can do that.” After all, I had just finished a clerkship, and it involved a lot of writing. Then I panicked, because clerkships are infinitely varied. I spent the first six months of my clerkship wondering if I was doing it “right,” only to slowly realize that everyone’s experience is different. My perspective is just one among many, but I hope I can provide some useful insights into what writing is like for law clerks and what a clerkship teaches you. So, without further ado, here are five unexpected legal-writing lessons that I learned as a law clerk. Subtlety Is Your Friend (Hyperbole Is Your Enemy?) On my first day, the judge handed me a stack of his favorite books on writing and gave me some of the best advice I have ever received. As a law clerk, he said, it is important to show neutrality in my writing and avoid presenting conclusions as if they were obvious in order to avoid the impression of bias. Instead, he suggested I discuss the arguments subtly, showing consideration for all sides and building towards the conclu- sion. Better to induce readers to reach the same conclusion on their own than to tell them what to think and demand that they agree. He hinted that taking this balanced approach as an advocate would make me a more persuasive writer when it was my turn to try to convince a judge. I am still trying to master the art of writing that convincing, subtle argument, but as a law clerk I saw its merits on a daily basis. It is very easy for advocates to get wrapped up in over-the-top arguments, especially if opposing counsel is making what (from your perspective) are hyperbolic, vitriolic assertions that misstate the law and facts. Zealous advocacy seems to require tearing down every ridiculous argument and countering it. But, for a law clerk, there is nothing more exhausting than reading page after page of exaggeration and overstatement, or arguments that stretch the law or facts to the point that you doubt everyone’s credibility. In contrast, the rare, calm, well-reasoned arguments from attorneys willing to recognize when their opponents have a good point are a welcome relief. These arguments make your job as a law clerk more enjoyable, while making it easier to believe a party’s positions. A happier, less skeptical law clerk translates to a happier, less skeptical judge. Law Clerk as Ghost-Writer Being a law clerk is a lot like being a ghost writer: Your writing may be published, but under your judge’s name instead of your own. You need to mesh your style with that of your predecessors and contemporaries, while bearing in mind that future clerks will look to your work for examples. Learn your judge’s style and preferences and adapt accordingly. Following your clerkship, this experience will speed your adaptation to the different styles, tones, and preferences of your new firm, nonprofit, or agency, without losing your voice in the process. Nathan Nanfelt is a 3L at Seattle University School of Law. He can be reached at nanfeltn@ seattleu.edu. Notes 1. 42 U.S.C. §1997e(2). 2. Dannenberg v. Valadez, 338 F.3d 1070, 1073 (9th Cir. 2003). 3. “Civil Pro Se and Non-Pro Se Filings, by District, During the 12-month Period Ending September 30, 2010,” available at U.S. Courts website: www.uscourts. gov/uscourts/Statistics/JudicialBusiness/2010/tables/ S23Sep10.pdf. 4. Brown v. Allen, 344 U.S. 443, 537, 73 S.Ct. 397, 97 L.Ed. 469 (1953) ( Jackson, J., concurring). Editorial Inspiration Law clerks spend a lot of time editing. At 8 De Novo | February 2012 some point you will probably take a red pen to almost every document produced in your judge’s chambers, including your work, the externs’ work, the judge’s work, and other clerks’ writing. The editing process exposes you to different approaches and solutions; you’ll get ideas on how to make the same point with greater clarity and succinctness while also learning what not to do. Every time I found a grammatical faux pas or awkward sentence that made me cringe, I would stop and remind myself to avoid it in my own writing. At the same time, I took cues from what worked and incorporated that knowledge into my writing projects. Your Audience Really Does Matter As a law clerk, your audience and goals differ from those of other attorneys; internalizing these goals will make you a better advocate. Most lawyers worry about pleasing their clients or convincing a judge. As a law clerk, you worry: Will the parties understand? Am I leaving the judge open to easy reversal? Is my writing succinct and clear enough to retain the readers’ attention? Are the holding, key facts, and legal principles easy to find, even if the reader reads only the first few pages? These ques- tions guide your writing and lead you to view other types of legal writing in a different light. The same principles that make a judicial or administrative decision effective and clear can be applied from the other side — knowing what the judge needs to make a decision and seeing how the judge chooses to communicate it provides insight into how to present that information to the judge in the first place. Knowing What Not to Do Is Half the Battle Law clerks pore over hundreds of documents as they work through a case. You see some excellent work, a lot of mediocre work, and some work that adds to the list of “mistakes I swear I will never make as an attorney.” Sometimes it is bad grammar, sloppy editing, or misstatements of law or fact that raise your hackles and make your job more difficult. It probably goes without saying that these errors can destroy a party’s (or attorney’s) credibility with judges and their clerks, but it bears repeating. Law clerks have intimate familiarity with the details of a case and need to present these details to the judge at a moment’s notice. If an attorney gives the impression of playing fast and loose with the facts or law or takes obscure or novel interpretations and presents them as a widely held truth, the law clerk will be annoyed and will point out every mistake and error to the judge. That kind of sloppiness and attitude can make it difficult to rule in favor of a party even if the other side’s case is not particularly strong. Seeing what not to do and knowing how a judge may respond is another valuable lesson I learned from my clerkship. ◊ Dana O’Day-Senior graduated from the University of California, Hastings College of the Law in 2009. She recently completed a two-year clerkship with the Honorable William Dorsey, an administrative law judge with the San Francisco office of the U.S. Department of Labor’s Office of Administrative Law Judges, an administrative trial court that hears a variety of employment-related cases brought under more than 70 different statutes. O’Day-Senior resides in Seattle, where she is currently engaged in a variety of pro bono activities. WYLD Continues Partnership with YMCA Mock Trial Program Would you like to be part of one of the nation’s highest ranked high school mock trial programs? Do you enjoy sharing your knowledge of the law with young people? Are you interested in raising the standard for ethics and professionalism in the legal profession overall? Are you interested in increasing the ethnic and socio-economic diversity within the legal profession? If you answered yes, the YMCA Mock Trial program is the place for you! Legal professionals are needed around Washington to help coach high school Mock Trial teams and volunteer at state and local competitions. Don’t think you have the time? Don’t worry! There is a volunteer opportunity that can fit into even the busiest of schedules. • Team coaches work with teachers and fellow attorneys throughout the year to help students prepare their case for competition. • District raters score student performances during local competitions throughout the month of February. • State raters score student performances at the state competition March 23–24 in Olympia. Register online at http:// bit.ly/zv79uv. Finally, you can help spread the word about Mock Trial by letting your colleagues and friends know about this amazing opportunity to support the democratic education of our state’s young people. For the past 25 years, YMCA Mock Trial has been giving members of the legal community the opportunity to become civically engaged in something that gives them inspiration and hope for the future of our state and the legal profession as a whole. This year, your support is needed more than ever! New Mock Trial programs are starting up in schools around Washington. In order for them to succeed, it is critical that the legal community steps up to meet the challenge. For more information on how to get involved in the YMCA Mock Trial program, contact the YMCA Youth & Government office at 360-357-3475 or email sclinton@seattleymca.org, or YMCA Mock Trial Partnership Chair Megan Valentine at mvalentine@izglaw.com. Donations may be sent to YMCA Youth & Government, PO Box 193, Olympia, WA 98507. 9 De Novo | February 2012 Client Management for Newer Attorneys by Joel Matteson Y ou graduated from law school, passed the bar, got your license to practice law — now all you need are clients. After all, serving clients is what practicing law is about. Because clients are our raison d’etre, the subject of client management is important to all lawyers, particularly younger attorneys who have the least experience with client management. By “client management,” I mean the manipulation (in the positive sense) of the attorney-client relationship by the attorney, with the goal of optimizing communication, equipping the client and attorney with information needed to make informed decisions, controlling expectations, and increasing client satisfaction and awareness of lawyer services. Communicate effectively. While communication is the touchstone of any relationship, it is especially important for maintaining a productive and ethical attorney-client relationship. Nevertheless, the number-one complaint clients have with their attorneys is that they do not communicate enough.1 For lawyers, effective communication with clients is an ethical requirement. Rule of Professional Conduct (RPC) 1.4, which relates to an attorney’s duty to communicate with clients, provides that attorneys shall keep their clients up-to-date, answer questions, provide information “to permit the client to make informed decisions regarding the representation,” and consult about the tactical means to accomplish the client’s objectives. Furthermore, RPC 1.3 requires that attorneys diligently pursue their clients’ cases, which is not possible without proper communication. Aside from these ethical considerations, good communication builds trust and confidence, which is essential to a healthy attorney-client relationship. As an experienced Whatcom County attorney recently explained, “If your client doesn’t completely trust you, you cannot effectively represent the client; you must either gain the client’s trust or withdraw from the representation.” To gain trust, attorneys must listen more and speak less. Too many lawyers live up to the stereotype of the person who “loves to hear the sound of their own voice.” However, the other side of communication —listening — is equally important, if not more important, than speaking. Long ago, the Greek philosopher Epictetus said, “We have two ears and one mouth so that we can listen twice as much as we speak.” Attorneys should follow this advice. Proper communication enhances the quality of representation by equipping lawyers with information they need to present their clients’ claims in the most compelling and accurate way. Before negotiating any personal injury claim, I always provide clients with a draft of their settlement demand (I was surprised how many attorneys don’t do this). I then schedule an appointment with the client to review the materials and make sure they are complete. These steps go a long way in preventing misunderstandings. For example, while recently sharing a proposed settlement package with a client, he disclosed for the first time the most troubling part about the accident: Due to his injuries, he could no longer participate in martial arts. Before the accident, my client had won numerous martial arts competitions and had earned a black belt as the culmination of his lifelong dedication to Tae Kwon Do. Yet, despite previous conversations about how the accident affected his life, my client never mentioned martial arts until we reviewed his proposed settlement brochure together. Taking this extra step to communicate helped me increase the value of his case by making this loss part of negotiations. Communication enhances the quality of representation. Have a system. Practicing law can be hectic and it is easy to lose track. Having a system will ensure that you are communicating properly with all of your clients by documenting staff-client contacts and scheduling periodic status conferences. To prevent misunderstandings, keep a log of every agreement, conversation, or recommendation between staff and client, adjuster, or opposing counsel. To avoid having the client “fall through the cracks,” one of the first things I do after accepting a new case is calendar periodic attorney-client meetings. Set realistic expectations. A key part of managing clients involves managing expectations. If the client has unyielding and unrealistic expectations, the attorney should refuse the case. Once the attorney accepts the case, the attorney must regularly gauge expectations and, when appropriate, align them with reality. The earlier this happens, the better. 10 The best advice for managing expectations is “under-promise, over-deliver.” Besides this, have frank and thorough discussions about the strengths and weaknesses of the case, realistic timetables, possible outcomes, the litigation process, client goals, the scope of the representation, involvement of support staff, and fees and costs. Clients not only need to know what is realistic, but why. Maximize client satisfaction. There is also a business side to client management that involves boosting referrals by managing the client’s awareness of lawyer services. Word-of-mouth referrals are a lawyer’s primary source of business.2 As business professionals, lawyers must manage their business in a way that engenders referrals. Besides facilitating the exchange of useful information, status updates are wonderful opportunities to make your sales pitch for future business by letting clients know about your efforts. Your clients will hire you again or refer others to you when you regularly keep them posted regarding the progress you are making and listen to their needs and goals. Effective communication is the key to successful client management. Communicating with clients provides both attorney and client with information needed to make informed decisions, curbs unrealistic expectations, improves the quality of representation, helps clients feel represented, increases satisfaction, and boosts business when former clients spread the word about your great services. ◊ Joel Matteson is the associate editor of De Novo and an associate at the Bellingham office of Tario & Associates, P.S. He can be reached at jmatteson@tariolaw.com. Notes 1. Stephen E. Schemenauer, What We’ve Got Here . . . Is a Failure to Communicate: A Statistical Analysis of the Nation’s Most Common Ethical Complaint, 30 Hamline L. Rev. 629 (2007). 2. Debra Weiss, ABA Journal, How People Find Lawyers, Referrals Are Popular, Blogs Not So Much, Poll Finds. www.abajournal.com/news/article/ how_people_find_lawyers_referrals_are_popular_blogs_not_so_much_poll_finds/. De Novo | February 2012 Is It a Crime to Use Your iPhone? Part I by Mark H. Bardwell Y ou’re walking through Westlake Plaza in Seattle when you witness police officers arresting an Occupy Seattle protestor. As an idealistic young lawyer passionate about civil rights, you pull out your smartphone — after all, in 2012, who doesn’t have a smartphone? From several feet away, you proceed to capture video of the arrest. As the officers finish reading the protester his Miranda Rights, one of the officers turns his attention to you and points to your phone. “Are you recording this?” he asks, visibly irritated. When you answer “Yes,” he puts you in handcuffs, and confiscates your smartphone as evidence. “Wiretapping,” the officer says, “is a crime.” Wiretapping laws, as many attorneys know, are a misnomer. They have little to do with the physical telephone and telegraph wires that were the telecommunications norm when they were written. More broadly, they are privacy laws, meant to protect people from intrusions into their private conversations. And increasingly, po- One thing is becoming clear: there is an unfortunate disconnect between the level of consumer technology available to the public through iPhones, digital cameras, and media devices...and conduct prohibited in the name of privacy by decadesold laws drafted in an era during which today’s technology was science fiction. lice are using them to arrest citizens caught monitoring officer behavior. The scenario above is not just a hypothetical — a nearly identical arrest happened in Massachusetts to attorney Simon Glik, whose arrest resulted in the recent case Glik v. Cunniffe.1 The police arrested Glik in Boston Common when he openly recorded by cell phone the arrest of a third party. Glik’s was but one of a rash of recent cases to involve the recording of police: the trial of Tiawanda Moore (subsequently acquitted),2 a Chicago woman who recorded police intimidation; ACLU v. Alvarez,3 a related case that the district court dismissed, now pending in the Seventh Circuit; Sharp v. Baltimore City Police Department,4 involving the recording of an arrest at the Preakness Stakes; and Maryland v. Graber, in which the defendant motorcyclist recorded a traffic stop using his helmet camera and uploaded the video to YouTube5 most charges subsequently dismissed).6 One thing is becoming clear: there is an unfortunate disconnect between the level of consumer technology available to the public through iPhones, digital cameras, and media devices (and the socially acceptable standards for their use) and conduct prohibited in the name of privacy by decades-old laws drafted in an era during which today’s technology was science fiction. There are two ways to discuss this situ11 ation: as a matter of the law, and as a matter of policy. In this month’s De Novo, I focus on the legal analysis: are wiretapping laws legal — or are they unconstitutionally over-broad? The charges against Glik were alternately dropped or dismissed for lack of probable cause. But when Glik brought federal suit under 42 U.S.C. § 1983 for the violations of his First and Fourth Amendment rights, the officers moved to dismiss citing qualified immunity for actions undertaken in their official capacity, “insofar as their conduct did not violate clearly established statutory or constitutional rights of which a reasonable person would have known.”7 In a landmark decision, the First Circuit held that there could be no qualified immunity for such an incident. Citing, among other cases, Fordyce v. City of Seattle,8 the First Circuit wrote that the First Amendment [E]ncompasses a range of conduct related to the gathering and dissemination of information…to prohibit government from limiting the stock of information from which members of the public may draw…. The filming of government officials engaged in their duties in a public place, including police officers performing their responsibilities, fits comfortably within these principles. Gathering information about government officials in a form that can readily be disseminated to others serves a cardinal First Amendment interest in protecting and promoting the free discussion of governmental affairs.9 The right to film, the First Circuit went on to clarify, was subject to certain time, place, and manner restrictions, but the peaceful recording of an arrest in public that did not interfere with the officers’ duties was not subject to limitation.10 De Novo | February 2012 The First Circuit also addressed Glik’s Fourth Amendment claim that the police lacked probable cause to arrest him. The analysis hinged on state law, specifically whether probable cause existed for a violation of the state’s wiretapping statute. Fortunately for Glik, the court found that his open recording of the police, on its face, did not fall within the “secret” recordings prohibited by Massachusetts’ wiretapping laws.11 But what if it did? What if state law actually were more restrictive? In some states, it is. Indeed, Maryland, Massachusetts, and Illinois have among the most stringent and restrictive wiretapping laws in the country.12 The federal government, 39 states, and the District of Columbia each criminalize the audio recording of certain in-person conversations if there is a reasonable expectation of privacy. (Additionally, Illinois criminalizes non-consented recordings, regardless of the recorded party’s expectations.) Among the 39 states adopting the majority position, Washington’s wiretapping statute, the Privacy Act,13 makes it “unlawful for any individual…to intercept, or record any: … [p]rivate conversation, by any device electronic or otherwise designed to record or transmit such conversation regardless how the device is powered or actuated without first obtaining the consent of all the persons engaged in the conversation.”14 Under another provision of Washington’s Privacy Act, RCW 9.73.030(3), “consent shall be considered obtained whenever one party has announced to all other parties engaged in the communication or conversation, in any reasonably effective manner, that such communication or conversation is about to be recorded…” A violation of the Privacy Act is criminal — a gross misdemeanor.15 Notably, Oregon does not adopt a reasonableness standard, although similarly to Washington’s Privacy Act, its ban on recordings does not apply if the speakers are “specifically informed” of the recording.16 Applying the law to our hypothetical above, it appears that the arresting officer may be mistaken: if the courts of the Ninth Circuit accept the First Circuit’s rationale in Glik, the prohibitions of Washington’s Privacy Act may be unconstitutional under the First Amendment insofar as they involve a peaceful audio/video recording of police conduct in a public space, and there is notice of the recording. (Glik suggests that the First Amendment allows recordings in these circumstances even without notice.) Unconstitutionality under the Fourth Amendment is less clear, however. Fordyce, the leading Ninth Circuit case, dealt with Save the Date The Snohomish County Young Lawyers Division is pleased to sponsor a networking and social event at an Everett Silvertips hockey game vs. the Seattle Thunderbirds, in Everett. When: Friday, March 2 7:35 p.m. Tickets: $15 — includes entrance and reserved seating with your young lawyer colleagues (tickets must be purchased by February 17). Starting at 5:00 p.m., enjoy food, drinks and pre-game socializing at the Chopstix, located at 2820 Oakes Ave., just one block from the Everett Event Center (ask for the Young Lawyers Group). To buy tickets or for more information, please contact Kari Petrasek at kari@carsonlawgroup.com. Tickets are available on a first-to-email-andpay, first-to-receive-the-tickets basis. 12 the arrest of a videographer covering a protest for local television, and the case left open the possibility that the Privacy Act’s misdemeanor penalties were constitutional, as the court permitted the police to assert qualified immunity.17 In answer to our hypothetical, it appears that you, young civil rights lawyer, will probably avoid prosecution. You may even get your iPhone back. But until you convince the Ninth Circuit to adopt Glik, it could be a long time before you see damages. There’s far more to wiretapping than a straightforward legal analysis. Today’s technological landscape is changing at a pace never seen before in history, and the pace is accelerating. In De Novo’s June issue, Part II of this article will consider whether wiretapping laws are necessary — and whether privacy protections are even possible. ◊ Mark H. Bardwell is a presidential management fellow at the U.S. Department of Education in Washington, D.C. He can be reached at mark.bardwell@gmail.com. Notes 1. Glik v. Cunniffe, 655 F.3d 78 (1st Cir. 2011). 2 . h t t p : / / a r t i c l e s . c h i c a g o t r i b u n e. c o m / 2 0 1 1 08-25/news/ct-met-eavesdropping-trial-0825-20110825_1_eavesdropping-law-policeofficers-law-enforcement. 3. www.aclu-il.org/aclu-v-alvarez/aclu-v-alvarez-casedocuments. 4. www.aclu-md.org/aPress/Press2011/complaint_ preakness.pdf. 5. www.youtube.com/watch?v=vTBuDIybwWw&no redirect=1. 6. www.aclu-md.org/aPress/Press2010/Court_Opinion_092710.pdf. 7. Harlow v. Fitzgerald, 457 U.S. 800, 102 S. Ct. 2727, 73 L. Ed. 2d 396 (1982). 8. Fordyce v. City of Seattle, 55 F.3d 436, 439 (9th Cir. 1995). 9. Glik, 655 F.3d at 82 (citations omitted). 10. Id. at 84. 11. Id. at 86. 12. See generally ACLU v. Alverez, Appellant’s Brief, at 6-7, n.2, available at www.aclu-il.org/wp-content/ uploads/2011/09/ACLU-v-Alvarez-appellant-brief4-15-11-w-strip.pdf (discussing the wiretapping statutes statutes). See also Marianne F. Kies, Policing The Police: Freedom of the Press, The Right to Privacy, and Civilian Recordings of Police Activity, 80 Geo. Wash. L. Rev. 274 (2011), available at http://groups. law.gwu.edu/lr/articlepdf/80-1-Kies.pdf (providing a scholarly analysis of wiretapping laws nationwide and these states in particular as “the bad,” “the worse,” and “the ugly”). 13. RCW § 9.73.010 et seq. 14. RCW 9.73.030(1)(b). 15. RCW 9.73.080(1). 16. Or. Stats. § 165.540(1)(c). 17. Fordyce, 55 F.3d at 440. De Novo | February 2012 The Low Down on “Low Bono” by Jenny Anderson L ow bono” is a bad name for a great concept. The term is an obvious play on “pro bono,” with the unintended result of literally meaning “bad.” Far from this literal meaning, I would argue that “low bono” is merely a new and different type of pro bono work. Contrary to popular misconception, “pro bono publico” simply means “for the public good,”1 not “free legal services.” Low bono work certainly is for the public good because it dramatically expands access to justice. Semantics aside, low bono is a relatively new idea that is quickly gaining traction in the current era of the “new normal,” as heralded by the ABA.2 There is a growing awareness that our justice system works the way it’s supposed to only for the very wealthy and an increasingly small number of the very poor. The basic concept of low bono is simple: providing services to low- to moderate-income individuals (generally, up to 400 percent of the federal poverty level, which is about $90,000/year for a family of four) at a reduced rate. In practice, this can mean options ranging from simply setting your hourly rate low to creatively structuring flat fees to offering affordable payment plans. Some attorneys offer low bono legal services based purely on income. Some choose to offer low bono services to specific clients, like veterans, seniors, or domestic violence victims. The most common low bono arrangement consists of some sort of sliding-fee scale. The WSBA’s Moderate Means Program recommends a sliding scale for referrals ranging from a 25 percent fee reduction for clients earning up to 400 percent of the poverty level to a 75 percent reduction for those earning 200 percent.3 Low Bono Provides Access to Justice About 30 percent of Washingtonians fall between 200 percent (usually the cutoff for most civil legal aid programs) and 400 percent of the federal poverty level.4 This income range represents those who may benefit the most from moderate means programs — working people who can afford to pay something for legal services but cannot afford the going rate. Additionally, only 12 percent of those who qualify for legal aid are able to access it.5 According to the Washington Civil Legal Needs Study, between 75–80 percent of low- to moderate-income people have at least one civil legal problem and between 40–55 percent have more than four.6 Depending on the type of case, low-income people go without legal assistance for their civil legal issues between 70–97 percent of the time.7 These legal problems often involve matters that most would consider basic needs, such as housing, employment, and entitlement to public benefits. Why Low Bono? Low bono arrangements are beneficial to clients for obvious reasons, but why would an attorney want to sell his or her services for less than they’re worth? Most low bono attorneys cite one (or, more often, both) of the following reasons: to promote equal access to justice and because it makes good business sense. One attorney mentioned that, after the economic downturn, she began to recognize that many low bono clients are us: working for a living, raising a family, with most of our wealth tied up in assets that are suddenly worth less than we owe on them. Another person reflected on his experience of navigating the family law system without an attorney. I personally came to this work after spending several years working in domestic violence victim services and watching victims struggle to secure basic needs, such as safety for themselves and their children. There is often an attorney on the other side in such cases — a situation which is described in the Civil Legal Needs Study as something that can “‘grease the skids’…or operate as a travesty of justice.” Our legal system is simply not set up to be navigated pro se. The ideal of the adversarial justice system is the meeting of equals before a neutral judge or jury, and this is something that simply cannot be achieved when so many are unrepresented. Low Bono Benefits Attorneys Low bono fee arrangements can also be very economically beneficial for attorneys, especially young attorneys who are trying to establish a practice in an extremely competitive market. I think most of us would agree that working for less is better than not working at all. Simple math demonstrates that an attorney in his first few years of practice can earn at least as much in private practice doing low bono work as he would working in a more traditional 13 public-interest position. The other reality of the current job market is that many traditional public-interest jobs have dried up due to lack of funding, and new attorneys are facing unemployment (or underemployment). Many attorneys have chosen to make low bono part or all of their practice, and support for the concept is growing. A new low bono practice group is being formed to share resources and ideas for low bono practice across all areas of law. The WSBA (in conjunction with the state’s three law schools) recently launched its Moderate Means Program, targeted to people of moderate means throughout the state. Attorneys who sign up for the panel agree to take low bono cases and are referred clients who are pre-screened by specially trained law students. All in all, low bono is clearly both “for the public good,” increasing access to justice in our communities, and in the economic interest of many attorneys. Interested attorneys can sign up for the WSBA Moderate Means Program via mywsba.org or can contact the author at jenny@clfcseattle.com for more information on the new low bono practice group. ◊ Jenny Anderson has a solo family law practice focusing on complicated parenting cases in King County. She serves low bono clients almost exclusively. She can be reached at jenny@cflcseattle.com. Notes 1. www.merriam-webster.com. 2. www.abajournal.com/topic/the_new_normal. 3. www.wsba.org/Legal-Community/VolunteerOpportunities/Public-Service-Opportunities/ModerateMeans-Program/Moderate-Means-Program-Guidelines. 4. www.statehealthfacts.org. 5. Task Force on Civil Equal Justice Funding, Washington State Supreme Court. “Washington Civil Legal Needs Study” at page 23. September 2003. Available at www.courts. wa.gov/newsinfo/content/taskforce/civillegalneeds.pdf. 6. Id. 7. Id. at 26. De Novo | February 2012 Practice Makes Perfect: Five Negotiation Practice Tips by Jeanette Nyden M ost lawyers leave money on the table, have unhappy clients, and reach unsatisfactory settlements because they don’t plan for success with negotiation. If they do plan, they don’t prepare for the back-and-forth process called negotiation. Legal expertise is only one part of the art of negotiation. This article gives you five tips to better plan for all types of client negotiations. 1. Are your clients willing to negotiate? How many of you have asked yourself this question lately? How many of you don’t care what the client’s response is? After all, negotiating settlements is part of the process and you’ll be doing a lot of the talking anyway, right? You cannot force someone to negotiate. I know how frustrating it can be to work with a client or an opponent who refuses to negotiate. Most of those people end up in mediation. Assess your client’s willingness to negotiate by asking some open-ended questions. The wisdom is in the question, not the answer. These questions are designed to get your clients thinking in terms of give and take. • “Is your issue, concern, problem, or objection more about X or Y?” For example, if you were representing a father in a parenting dispute, you might ask the father if his concern with his wife’s motion to relocate is more about not being able to see the kids as often or about the additional cost to travel to see the kids. • “Paint a picture for me of what X is like for you.” This question triggers the client’s brain to visualize the situation and express that visualization in words. • “How does meeting the other party’s needs prevent you from meeting your needs?” This question really gets to the heart of the matter. Most clients won’t negotiate because giving in to the other party means they won’t get their needs met. 2. Are you creating a back-andforth environment? Clients look to their lawyer to speak for them. Most clients want their lawyers to do most, if not all, of the talking. That’s what they’re paying us for. Yet how many lawyers really take time to consciously create a back-and-forth environment with their counterpart? An amiable negotiation style should not be relegated to “collaborative” attorneys and overly aggressive negotiation styles should be seen only on TV. In the real world, most of what we do as advocates is solve people’s problems using various negotiation techniques. Greater back-and-forth dialogue during negotiation improves the chances of obtaining great settlements. When I coach attorneys on negotiation techniques, I am often surprised that many view negotiation as a one-way conversation. I talk at you. Then you talk at me. And so it goes. The first step to creating a back-andforth environment is to choose the right mindset. I like the definition espoused in Getting Past No: Negotiating Your Way from Confrontation to Cooperation: “Negotiation is the back and forth communication aimed at reaching agreement with others when some of your interests are shared and some are opposed.”1 To put this definition into practice in the real world, we need to look at the difference between a negotiation position and an interest. A position is a stance that you take at the bargaining table. It is the “what” at the bargaining table. It answers the question, “What do we want?” Interests are the “why” behind the “what.” Interests are what cause you to take a position on your client’s 14 behalf. You need to identify your client’s interests. Without a clear understanding of their motivations, you cannot use their leverage effectively, manage the other side’s tactics, or overcome an impasse. 3. Do you have any realistic alternatives if you fail to reach an agreement? What exactly is a Best Alternative to a Negotiated Agreement (BATNA)? I hear people bandy that term about when they don’t really have an alternative to negotiating an agreement with their counterpart. The word “best” often obscures the point, which is identifying and evaluating all of your alternatives against the terms of a potential agreement. Clients and attorneys alike somehow believe that a BATNA is synonymous with a silver bullet, often claiming that they have a BATNA without identifying any realistic alternatives, let alone actually evaluating them against a negotiated agreement. A BATNA is a path to meeting your client’s needs in a substantially similar or better way than what an agreement will provide. For an alternative to be realistic (or better than negotiating an agreement), the client will have to be satisfied that pursuing the alternative is not only within reach, but that at the end of the day, the client is in as good of a position, if not better, than if he comes to an agreement with his counterpart. As a word of caution, do not allow your client to tell you that “going to court” will get them the same or better result. I was a trial attorney for 10 years in Chicago. I lost cases I should have won and won cases I should have lost. It’s too much of a roll of the dice to be a realistic alternative to negotiating an agreement in all but the rarest cases. 4. Are you making trade-offs or demanding concessions? I see a lot of people demanding concessions from one another and not really making trade-offs. My personal experience as a trial attorney gave me the impression that my clients didn’t really want me to make trade-offs. I was asked more than once, “Whose side are you on?” I’m a quick learner and I was solidly on my client’s side. No more suggestions about making trade-offs. The problem with that thinking is that trade-offs are a very effective method of tailoring deals to meet both parties’ needs. Without trade-offs, clients lose the ability to tailor a settlement to meet their needs. It is our job as their advocate to help clients understand that negotiation gives them greater control than a ruling or judgment. Properly defined, a trade-off is something that you offer to the other party in De Novo | February 2012 exchange for something of value in return. Trade-offs are explicit intentions to barter one thing for another. They can be either tangible or intangible, and in many circumstances you and your client will have identified items in advance to use as trade-offs. Concessions, on the other hand, are things that your client gives without any expectation of something received in return. Concessions have a take-it-or-leave-it tone, while trade-offs invite both parties to continue the conversation. Many clients (and their attorneys) simply demand too many concessions, and then wonder why the other party digs his heels in! 5. Are you making winning counteroffers? Nothing taught me more about making effective counteroffers than mediating hundreds of hours as a volunteer mediator. Many people fail to prepare any counteroffer before entering a negotiation. When they try to make a counter-proposal, it gets shot down. The mediation clients would ask me, “What happened? I was sure that the solution I offered solved the problem.” Their solution might have solved the problem, but the content, delivery, and timing were wrong. It is not that they didn’t have the right answer; it’s that they gave the right answer all wrong. Good solutions get rejected because the person proposing the solution fails to make it clear how the solution will be mutually beneficial. Often, the receiver has in his mind a specific, detailed solution and your solution doesn’t meet the other’s criteria. Any change to their offer —even if it makes things better — is not always recognized as a better solution. For this reason alone, many perfectly good counteroffers are rejected. It is your job as an advocate to present the counter-proposal in such a way as to signal to your counter- part that your offer meets their needs. ◊ Jeanette Nyden works with mid-market com panies who are frustrated with the results of their contract negotiations. Nyden is a negotiation consultant, corporate trainer, professional mediator, and business attorney. She has helped thousands of negotiators improve their skill level, increase their confidence, and plan for complex contractual negotiations. Nyden is the author of Negotiation Rules! A Practical Approach to Big Deal Negotiation, and the co-author of The Vested Outsourcing Manual. Nyden can be reached at 206330-2053 or law@jnyden.com. Note 1. William Ury, Getting Past No: Negotiating Your Way from Confrontation to Cooperation. New York: Bantam Books, 1991. Practice Success 101 Survival — Part I by Pete Roberts T o succeed in the practice of law, young lawyers must develop certain critical skills. The sooner one can develop and apply these skills, the better. Rather than guess what these skills are, the Association of Legal Administrators has already identified a range of essential skills for new lawyers. Developing these skills will help you survive your first few years of practice and better serve your clients.1 A Curriculum In 2001, the Association of Legal Administrators published Business Skills Curriculum for Law Firm Associates. The WSBA Law Office Management Assistance Program (LOMAP) has this material. The curriculum describes a series of skills that new lawyers may need to understand and apply in their everyday practice. The book identifies 58 skills that were discerned during a survey of partners, legal administrators, and associates. The curriculum is designed to be used in law firm training programs over a period of seven years; solo practitioners can also benefit from this resource. The first 10 of these skills are: 1. Planning, organizing, and managing one’s own time. Being organized is fundamental but need not be a burden. Being a busy lawyer requires paying attention to setting priorities, properly delegating tasks, and limiting procrastination. 2. Setting work priorities. In my experience, when a partner asks for something without a deadline, it means “right away.” To avoid misunderstandings, when given any assignment, ask for the deadline and the priority level, the client’s expectations, and the difficulty of the task(s). Follow a policy to “under-promise and over-deliver.” If you can, set the deadline further into the future to allow more flexibility in case of an emergency. If you complete the task sooner than the promised date, the client will appreciate that you accomplished the task “earlier” than expected. 3. Recognizing and solving work crises. Work crises often include 15 excessive work volume or intellectual roadblocks. The key to solving your work crisis is to be proactive and seek assistance as early as possible. Do not wait until the last minute to address the crisis. 4. Thinking creatively. Thinking creatively involves connecting the dots and identifying issues or factors that others may have overlooked. The key to thinking creatively is making sure you are asking the right questions. 5. Identifying the firm’s resources to get work done efficiently. Ask and listen! Your legal assistant knows a lot about your firm. Does your firm own niche software to help generate certain forms? Does a paralegal have a corner on developing databases? Who is the go-to person in your firm for electronic discovery or federal filing questions? Does the firm have a robust intranet with tutorials? 6. Keeping up with new information. Know the best sources and methods, both human and electronic! 7. Gaining proficiency with computers: word processing, spreadDe Novo | February 2012 sheets, presentation programs. The web is full of tutorials. First, go to http:// office.microsoft.com/en-us/support. LOMAP offers ongoing free technology classes. See www.lomap.org for the schedule. 8. Acquiring Internet skills for non-legal research. Depending on your practice area, free or low-cost industry-specific web resources may be available. Check with your firm’s law librarian. 9. Estimating assignment time and budgets for one’s own work and billing. Go to www.utbms.com for links to codifications of what a lawyer’s tasks are. For now, double any estimates of time that you believe are reasonable until you gain more experience. 10. Taking responsibility for a case as though it were your own, e.g., develop a case plan and review it with the partner. Here is where you can really impress the partners. Be creative with strategies, priorities, need for resources, possible costs, and vulnerabilities in the matter. message that you are the person to handle a particular matter. At LOMAP, we are here to help. ◊ Future Practice Success 101 articles in De Novo will describe the remaining 48 skills. These skills will set you apart, give you confidence, and send the Note Peter Roberts is the practice management advisor with the WSBA Law Office Management Assistance Program (LOMAP). He can be reached at 206-727-8237 or peter@wsba. org and www.lomap.org. 1. See also “Lawyer Behavior for Survival and Elegance” by Tom Galbraith in Litigation, ABA Litigation Section Magazine, Vol. 35 No. 1 Fall 2006. Fun with Fonts, Part I: Tips for Using Typefaces Effectively by Sarah Kaltsounis O ne of the many choices legal writers make is to select the font (also known as the typeface) for our writing. Though this may seem like a minor concern, it is worth our attention. The font we select and the way we use it can enhance our efforts to inform and persuade. Use both serif and sans-serif fonts strategically. Fonts can be classified in several ways, but two categories lawyers should know are serif and sans-serif. Serifs are little adornments at the end of the “penstrokes” that make up each letter. A sans-serif font lacks them (the French word sans means “without”). You can easily spot the difference between a formal-looking serif font and the simpler, modern lines of a sans-serif font: Times New Roman is a serif font. Arial is a sans-serif font. Studies about the effect of these two font categories on readers are ambiguous; serifs may help our eyes move faster from one letter or word to the next, but not by a wide margin. In general, though, serif fonts are typically used for body text in books and magazines because they are considered easier to read in blocks of dense print. By contrast, sans-serif fonts are used on websites because they are commonly believed to be easier to read on computer screens, and they are also frequently used for titles and headings in newspapers and magazines. Most lawyers use serif fonts. But legal writing professor Ruth Anne Robbins encourages us to consider using both categories. In her article “Painting with print: Incorporating concepts of typographic and layout design into the text of legal writing documents,”1 she explains that one of our goals as writers is to help readers quickly understand the hierarchical relationship of one “chunk” of information to another. This means we must show contrast between the different parts of our documents; namely, the various portions of our text and the headings that introduce them. Graphic designers create this visual contrast by altering the way text appears in a heading versus the main body, 16 by putting headings in italics or bold or by changing the heading’s font. Professor Robbins recommends using a serif font for the main body text because it may be easier to read in that context. She then recommends using a sans-serif font for headings. Headings should stand out visually on the page and be easy for a reader to quickly skim, and sans-serif fonts may help further these goals. (You can see an example of this technique right here on the pages of De Novo!) Note that Washington’s Rule of Appellate Procedure 10.4(a)(2) requires the use of only one font in an appellate brief, but you can try this technique in state trial courts or federal trial and appellate courts in Washington; remember to check local rules for restrictions. Use proportional rather than monospaced fonts. Another way to categorize fonts is by the amount of space each character uses. Back in the typewriter era, each key took up the same amount of space in the machine and the same width on the page; these were known as monospaced fonts. With the advent of computerized word processors, we can now use proportional fonts, which vary each letter’s width to improve readability. Thus, the main difference between these fonts is the amount of space they consume. A line of monospaced type like Courier New fills substantially more room than the same words in a proportional font like Garamond: De Novo | February 2012 This line is formatted in Courier New. This line is formatted in Garamond. For some reason, many lawyers continue to use monospaced fonts even though, as typographer (and lawyer) Matthew Butterick explains, “There are no good reasons to use monospaced fonts. So don’t.”2 When using a proportional font, include only one space after a period. If you learned to type back in the typewriter era, you probably learned to hit the space bar twice after a period. And if you’re like me, you continued this habit when you eventually began using word processors. But it’s time to retrain your fingers to use only one space. Writers used two spaces on a typewriter because those monospaced characters made it difficult to see when one sentence ended and another began. The extra space gives eyes a place to pause between sentences. When using a proportional font on a word processor, the font’s design makes it easier to see punctuation marks and spaces between sentences, so the extra space after a period is no longer needed; instead, it creates annoying clumps of white space called “rivers.”3 Take a look at any professionally printed book or magazine; they all use one space. Lawyers should, too. Step away from Times New Roman before somebody gets hurt. As lawyers, we probably aren’t playing around with the more exotic fonts that come installed with our word processors; no judge wants to read a brief presented in Jokerman. But we must still choose deliberately among the available options. Of the many serif fonts we can select for a document’s main body text, Times New Roman is the default most lawyers use. But there are good reasons to try something new. First, Times New Roman was developed by the Times of London to work well when printed in a newspaper. The punctuation marks are small and the letters are thin, to fit more words in per line and to account for the fact that ink spreads when it hits newsprint. But on a computer screen or laserprinted document, Times New Roman appears spindly and the periods and commas are nearly invisible. Second, it’s been the default setting on word processors for years and many readers are tired of it.4 Instead, choose a font designed to work well in books: New Baskerville, Book Antiqua, Calisto, Century, Century Schoolbook, or Bookman Old Style are great options.5 And if you really want your documents to look polished, professional, and readable, you might consider the new font that typographer Matthew Butterick designed especially for lawyers. This font, called Equity, has very readable small caps and italics features (for citations) and is calibrated to print well on standard office printers.6 ◊ Sarah Kaltsounis teaches legal analysis, research, and writing at the University of Washington School of Law. She can be reached at sarahfk@uw.edu. Notes 1. Ruth Anne Robbins, “Painting with print: Incorporating concepts of typographic and layout design into the text of legal writing documents,” 2 J. ALWD 108 (2004), available at www.alwd.org/LC&R/Archives/2004/Robbins.html. 2. Matthew Butterick, Typography for Lawyers, available at www.typographyforlawyers.com/?page_id=1348. Actually, he’s not completely correct: monospaced type is harder to read and forces you to slow down, so it can be useful when editing. It’s also widely used by computer programmers who need to comb through the punctuation marks that matter a great deal in programming languages. But neither of those reasons supports using monospaced type on the final printed pages we present to our legal readers. 3. You can see examples of paragraphs formatted with one space or two, in both proportional and monospaced fonts, at www.typographyforlawyers.com/?page_id=1325. 4. For background about Times New Roman, see www. typographyforlawyers.com/?page_id=1411. 5. These fonts are recommended by the U.S. Court of Appeals for the Seventh Circuit: www.ca7.uscourts.gov/ Rules/type.pdf at 5. 6. You can learn more about Equity at www.typographyforlawyers.com/?page_id=3047. Putting the “Personal” Back in “Personal Injury Lawyer” by James Banks P rotecting the community. Enforcing safety rules. Holding wrongdoers accountable. Fighting for justice: the life of a personal injury lawyer. As a new lawyer, accepting the responsibility of helping injured people is gratifying: we uphold the values of the community and make a difference in people’s lives. This article chronicles a few experiences and lessons I’ve encountered as a new personal injury lawyer. What We Are up Against In today’s economic and legal climate, obtaining fair compensation for people injured by the wrongful conduct of others requires many skills not taught in law school. Personal injury lawyers need to understand how and why ordinary people make decisions. For decades, citizens (our jury pool) have been “tainted” by a media blitz that has created a bias against injured people who are forced to sue because the insurance company won’t pay fair compensation. Insurance companies are tight-fisted with settlement money. The latest tactic by big insurance companies is to force injured people to either accept far less than fair compensation or file a lawsuit. Thus, personal injury lawyers must prepare every part of the case with the mindset of going to trial. Because personal injury attorneys go to trial often, they must be passionate 17 about trial practice. Personal injury lawyers face a formidable opponent. Insurance company lawyers are highly skilled. They are more experienced and better financed by rich and powerful corporations. They have one job: to defeat us. Thus, new personal injury lawyers must never underestimate the forces we are up against. This fight is a battle of David v. Goliath. But the most powerful army does not always win. Getting to Know Your Clients Representing injured people at trial requires skillful advocacy. People put their life and well-being in your hands. It is up to you, as their lawyer, to obtain money damages for medical expenses, De Novo | February 2012 lost earnings, and the critically important “human” damages also known as general damages. As a trial lawyer, your job is to show 12 members of the jury that the defendant must be held accountable and that your client is entitled to a certain amount of compensation. Successful personal injury lawyers understand the emotional content of their clients’ injuries. They know how to humanize their clients to the jury. The story of the case is not just about a person who was injured in a car crash and suffered damages. When our clients suffer a physical injury at the hands of another person, there is more to the injury than just physical pain. This understanding begins with learning about the client and developing a relationship based on security and trust. This allows the client to share his feelings and experiences with the jury in a way that the jury can relate to. Yes, we are lawyers, but we are people first. We are real people, with real feelings and real emotions, and we represent ordinary folks who have suffered a traumatic event in their lives. Law school taught us that reasoning and logic win cases. But people often make decisions first based on how they feel, and then rationalize their decision with logic, like building a house and then propping it up on stilts. Before we meet with our clients, we should reflect on the larger sociological issues involved. We need to understand that societal norms create barriers to communication. For example, American males are conditioned from a young age to suppress their feelings and shut down their emotions. Asking a male client how the injury makes him “feel” will likely elicit a non-responsive answer because many men feel uncomfortable expressing their feelings. We also need to be sensitive to cultural issues. I have more success connecting on a gut level with ethnically diverse clients when I’m aware of the cultural issues at work. Only then am I able to break down walls and get my clients to express their true feelings about how their injuries have affected their lives. Everyone is uncomfortable on some level expressing their feelings. Do not expect clients to open up on the first meeting. Rather, this process takes time. Expect to spend several meetings, over several hours, with your clients, especially clients of diverse backgrounds, before they open up and fully express how their We don’t know our client’s story until we’ve lived it and felt it within the deepest place of our gut. This is the place where we learn the details that make our client human and the stories that resonate with a jury. injuries have impacted their lives. Techniques to Connect on a Deeper Level New lawyers should learn interviewing techniques based on concepts employed by psychologists, psychotherapists, and psychodramatists. Meet your clients at their home. It is not enough to merely obtain the facts from your client as you sit in your office asking questions from across your desk. People are more comfortable expressing their feelings in a safe, comfortable place. Your client’s living room is a perfect place to have a conversation. Shed the attorney façade. Leave your suit and tie at home. Look your client in the eye. Be real. Be sincere. When your client is done talking, let silence fill the room and feel the connection. Learn to use open-ended questions. Open-ended questions require more than a yes or no answer and generally begin with, “who, what, when, where, why, or how.” If your question doesn’t start with one of these words, it’s probably not an open-ended question. Use follow-up statements like, “Tell me more about that,” to keep the person talking. An effective technique to get your client to open up is “psychodrama.” This technique involves reenacting scenes from your client’s life. It is like a short, spontaneous play. Rather than having your client tell you what happened, have your client show you. This gets your client into the present tense by reliving the experience, making his emotions more accessible. When this occurs, we can get to the heart of the emotions experienced by our client. We should invest our time meeting our clients’ family and friends, accompanying clients on activities, and experiencing how the injuries impact their lives. We don’t learn our case by spending time in the office pouring over transcripts and medical records. We learn our case by understanding how the client experiences life with his injury, and this can only be accomplished by spending time with our clients outside the office. We don’t know our client’s 18 story until we’ve lived it and felt it within the deepest place of our gut. This is the place where we learn the details that make our client human and the stories that resonate with a jury. Credibility is necessary to be a successful trial lawyer. Credibility originates with feelings. To credibly tell a jury about our client’s injuries and the impact that these injuries have on his life, we must feel what our clients feel. We must experience the emotions that our clients experience. Only then are we able to tell our client’s story to a jury in a way that will move them to award a verdict that fairly compensates the client. ◊ James Banks is an associate at Bishop Law Off ices, P.S., in Seattle, where his practice focuses exclusively on representing people injured by the wrongful conduct of others. He can be reached at james@ bishoplegal.com. Apply to Serve on a WSBA Committee, Board, or Panel The WSBA Board of Governors invites applications for appointments to WSBA committees, boards, and panels. Invest in your profession and State Bar Association and build connections with colleagues throughout Washington. Descriptions of each entity are available at www.wsba.org/LegalCommunity/Committees-Boardsand-Other-Groups. Submit your application online at www.mywsba.org. Completed applications and materials must be received by March 12, 2012. De Novo | February 2012 Off the Record Help: I Need an Expert! by Maureen A. Howard T here comes a first time in every trial lawyer’s career when she takes a case that requires mastery of scientific, technical, or other “specialized” knowledge that transcends her expertise. This occurs across all types of cases, including personal injury, medical malpractice, intellectual property, construction, contracts, employment, environmental, property, and criminal law. When a newly minted lawyer realizes that an expert would be helpful — if not critical — to her preparation and presentation of the case at trial, there can be a moment of panic when she thinks, “How do I begin to find the right expert?” Timing of the search. The need for an expert may arise before a lawsuit is even filed. Defense lawyers often hire an expert soon after their client informs them of a potential lawsuit. For example, if the client is a construction company that suffered a structure collapse on a project site which killed three workers, the company’s lawyer will try to anticipate possible claims and begin working with appropriate experts (engineers, product designers, or geologic experts, for example) to evaluate the client’s exposure. For plaintiff ’s counsel, the need for an expert might also arise before filing the complaint, although the client may have access to inside “experts” who can sufficiently inform the lawyer about the relevant issues to satisfy her due diligence obligations under Civil Rule 11. One benefit of soliciting an expert’s advice before filing a complaint is that the lawyer can test the viability of the case by having the expert review the unfiled complaint. Find an expert. There are a few helpful guidelines to consider when searching for an expert: 1) learn enough about the field to competently evaluate both the particular types of experts you need and the qualifications they must have; 2) ask for advice and guidance from respected members of the bar who are experts within their particular legal practice area; and 3) be cautious about believing self-serving marketing materials in expert directories and on websites. Learn about the field. A relatively inexpensive way to educate oneself about an area is to hire a graduate student as a mini-expert to help you learn the subject matter, identify issues, and pre-vet potential experts’ qualifications. A grad student will most likely be considered a non-testifying/consulting expert (a lawyer is very unlikely to 19 consider using the graduate student as a testifying expert at trial), and, as such, there is the added benefit that, in almost all cases, communications with the student will not be discoverable. A quick search of online booksellers such as Amazon.com can also help a lawyer educate himself and produce leads for potential experts. For example, a search for “fetal alcohol syndrome” on Amazon yielded 6,218 results. Many of these results included a synopsis, a table of contents, a note from the publisher about the work, and, in many cases, reviews of the book. Besides books, the same search on Amazon found manuals and reports written by potential experts. Canvass experienced lawyers. If you work in a law firm or agency of any size, there are likely to be other lawyers who have been down this road. Reach out to them. When I was an associate at Stoel Rives, I would send out a firm-wide email asking for advice and recommendations on experts. It proved invaluable and saved my bacon more than once. Most law firms and agencies now have electronic databases that catalogue the collective wisdom of more experienced colleagues who have documented their experiences with and insights into both experts they have worked with and experts they have opposed. For lawyers in small firms or for solo practitioners, membership in one or more of the WSBA’s sections provides access to a “surrogate law firm” of colleagues who practice in a particular area of the law. Section membership gives lawyers access to a wealth of collective experience and knowledge about experts. More than 13,000 WSBA members currently belong to one or more of De Novo | February 2012 the WSBA’s 27 practice sections. Membership in sections of the American Bar Association (ABA) provides similar benefits on a broader geographic level. In addition to bar association networking, other professional organizations provide a fertile avenue for seeking advice on identifying the right expert for your case. Local organizations such as the Washington Defense Trial Lawyers (WDTL), Washington State Association for Justice (WSAJ) (formerly the Washington State Trial Lawyers Association), and Washington Association of Criminal Defense Lawyers (WACDL) all provide forums for members to exchange knowledge and information on experts. The same goes for the national counterparts of these organizations and other national organizations, such as the American Board of Trial Advocates (ABOTA) and American College of Trial Lawyers (ACTL). Use Internet sources judiciously. As a tool for finding an expert, the Internet is an amazingly seductive resource. It can be an efficient method to amass huge quantities of data about the field and about experts’ qualifications. A lawyer needs to be cautious, however, and evaluate Internet information with a grain of salt. When searching for “Seattle expert witnesses,” I found more than one hundred websites self-designed by individuals seeking employment as an expert witness. The time spent in researching such self-serving marketing materials may prove to be a poor invest- When a newly minted lawyer realizes that an expert would be helpful — if not critical — to her preparation and presentation of the case at trial, there can be a moment of panic when she thinks, “How do I begin to find the right expert?” ment. Beware. One Internet service that I have found useful is LexisNexis’s “Expert Witness Profiles,” which allows a lawyer to research the qualifications of more than 220,000 potential experts beyond the four corners of the experts’ CVs. This can be an invaluable tool because even if an expert looks good on paper, there may be damaging information out there that could discredit or even disqualify her. This service provides easyto-understand charts and graphs that offer at-a-glance insights into an expert’s history, including data about the expert’s credibility, biases, and testimonial track record. A lawyer can elect to dig deeper into any particular expert’s background by clicking on links to details and documents —including full-text transcripts, Daubert challenges, cases, journals, and news articles. Protect your expert communications. Although the scope of this article is limited to the initial search for an expert, a lawyer should consider treating all experts as “testifying experts” unless and until he is sure an expert will not testify at trial. Many lawyers protect their communications with potential testifying experts by limiting their communications to those that leave no paper trail, communicating either by telephone or inperson (using a white board only). This practice was in response to the general rule that communications with consulting experts (like the grad student) are protected, while communications with testifying experts are more vulnerable to discovery. Recent changes to the Federal Rule of Civil Procedure 26 provide some protection for communications between lawyer and expert in federal cases, but communicating with care in all cases is still the best practice. ◊ “Off the Record” is a regular column on various aspects of trial practice by Professor Maureen Howard, director of trial advocacy at the University of Washington School of Law. She can be reached at mahoward@u.washington. edu. Visit her webpage at www.law.washington.edu/Directory/Profile.aspx?ID=110. WYLD Seeks Volunteers for Yakima Pre-Law Leadership Conference This spring, the WYLD will host the 19th annual Pre-Law Leadership Conference in Yakima for Eastern Washington high-school students. The conference workshops and speakers inspire at-risk youth and minority students to consider a legal career and to take active leadership roles in their communities and student governments, through creatively addressing hot-button legal issues. Attorney volunteers are needed to prepare workshops, recruit students from local schools, and assist with conference planning and logistics. To participate in the conference, contact the chair, Alma Zuniga, at almaz@nwjustice.org. 20 De Novo | February 2012 From Lawyer to Matchmaker: Laura Henderson by Scarlett Hunter F or the lovelorn lawyer still looking for the “one,” or the lawyer who wants to follow his heart to a new career path, Washington attorney Laura Henderson can offer inspiration and guidance. Having transitioned from practicing lawyer to practicing matchmaker and online dating coach, Henderson is the CEO and founder of two matchmaking companies: Meet Your Match Online and Mutual Friend Intelligent Matchmaking. Laura Henderson (née Cunningham) began her legal career as a business law and commercial real estate attorney. There were parts of the practice of law that she really enjoyed, such as mediating a case and acting as a trusted advisor for her clients. But after a while, Henderson realized that her real passion was relationships and helping people. Despite the drastic differences between the two jobs, she says there is actually a lot of overlap between her old life as a lawyer and new one as a matchmaker: both professions involve keeping confidences and gaining trust. Henderson describes her transition from lawyer to matchmaker as a natural one. As a lawyer, she would meet with clients for dinner, and although they would talk business, the conversation would often turn to the client’s dating life. She had a lot of experience with online dating and often helped her friends with their online dating profiles. (Henderson met her husband through online dating.) She even matched up some clients. Eventually, Henderson found that she was spending most of her free time helping people with their love lives. Turning this passion into a career was a natural choice. The first business Henderson started was Meet Your Match Online (www.meet yourmatchonline.com), an online dating and counseling service. Through this business, she helps clients develop an online dating profile and figure out what type of person they are looking for. She even helps some busy clients, including lawyers, by searching online dating profiles and narrowing down the possible dates to find potential matches. Henderson remarked that her legal background helped greatly when she started her own business. Henderson’s other business is Mutual Friend Intelligent Matchmaking (www.mu- “The thing that a lot of single lawyers struggle with is that they just don’t have the time to go out and meet people.” tualfriendmatchmaking.com). This website is a more traditional matchmaking service, much like Patti Stanger’s Millionaire Matchmaker on the Bravo channel. She describes this business as one for people who don’t want to enter the world of online dating. Henderson considers herself 100 percent focused right now on getting her two businesses up and running. She has mostly transitioned out of practicing law, although she still keeps her WSBA license active, and occasionally helps some clients set up businesses. As a matchmaker and lawyer, Henderson has a unique perspective on lawyers looking for love: “The thing that a lot of single lawyers struggle with is that they just don’t have the time to go out and meet people.” She says, “It’s not necessarily appropriate to date people at your workplace or clients, obviously. So, I think what a lot of what lawyers struggle with is finding someone who is smart enough for them and also not in their everyday life.” 21 She says that, for busy lawyers, at times it seems like the only option is to meet someone on the bus to and from work. According to Henderson, online dating is a great way to expand your range of possible matches — it helps you find potential matches outside your usual geographic zone and beyond the types of people you normally associate with. She knows firsthand the benefits of expanding one’s dating search; she met her husband online while he was studying mathematics miles away in south Puget Sound. She explains that she would never have met her husband had she limited her search to her local area and lawyer circle. For love seekers, Henderson suggests being specific about who you are looking for and “getting through the process of at least one phone call and setting up a date to meet in person pretty quickly.” She says that a lot of people can sound great on the computer, but in person, may not be able to hold a conversation with you. Henderson also suggests expanding your geographic search for potential dates, as there is a low likelihood that your perfect match lives within a 10-mile radius of you. Although Henderson recommends expanding your search for love beyond the parameters of your daily life, she recognizes that lawyer-lawyer relationships can and do work. Her parents, for example, are lawyers and have been happily married for 40 years. On the flip side, sometimes two lawyers in a relationship can be the “perfect storm” of strong personalities. If you are thinking about dating another lawyer, make sure you truly enjoy spending time with lawyers outside of work. Online dating is common these days and doesn’t have the stigma it once did. It can be a practical tool to help you in your search for love. And if you find yourself needing some professional help, Henderson is only an email away. ◊ Scarlett Hunter practices commercial litigation at Schwabe, Williamson & Wyatt, P.C. She can be reached at shunter@schwabe.com. Correction December’s article on the “2011 ABA YLD Fall Conference” inadvertently contained a few errors. In the first and third paragraphs, references to the WYLD should have been to the ABA YLD. These errors were contained only in the De Novo version disseminated via email. We apologize for the mistake. De Novo | February 2012 Member Spotlight Danan Margason • I became a lawyer because I wanted to have the skills necessary to influence the world around me in a positive way. • Nobody would ever suspect that I used to have hair that ran down to my shoulder blades. • If I could pick a superpower, it would be either static teleportation or omniscience (note: Google helped me answer this question by directing me to the “Superpower Wiki”). Static teleportation allows me to teleport with friends, so I can have lunch in Paris instead of the teriyaki place down the street. Omniscience gives me the power to answer every question in the universe, past, present, and future. This would allow me to prep for trial by simply throwing on my suit (which would obviously be the exact suit the judge or jury wants to see). • The best legal/workplace advice I ever received is: create false deadlines that you believe in. Never set yourself up so you are scrambling to get projects out the door. • The best advice I have for young lawyers is: every time you make a mistake (which will be often), ask yourself whether it will matter in a year. If the answer is no, then relax and use the experience to help you get better. You will be fine and you won’t get fired. • All-time or current favorite movie/book/TV show: Breaking Away, a movie about a group of guys in Bloomington, Indiana, who grow up and learn about life by racing bicycles. I also love Desert Solitaire, an autobiography by Edward Abbey about living alone in Arches National Park for a year. • My favorite places in Washington: the San Juan Islands in the summer and Crystal Mountain in the winter. • I care about: the Mariners and the Sonics. They both never fail to disappoint me, and Howard Shultz’s decision to sell the Sonics gave me an acceptable excuse to never drink Starbucks. • If I were not practicing law, I would be training for the 2012 Olympics in London. • My favorite band/type of music is “beard rock,” the latest Seattle trend that has produced The Head and the Heart, Pickwick, Allen Stone, Campfire OK, etc. • If $100,000 fell into my lap, I would try and negotiate a really cheap trip to space so I could experience zero gravity and check out Seattle from 330,000 feet. • If I could change one thing about the law, it would be making it easier for lawyers to represent low-income people without hurting their law firm’s bottom line. • Happy hour location/cocktail of choice: The Bookstore Bar and an Old Fashioned. • Friends would describe me as somebody who is generous and likes to bring people together. I was born and raised in Seattle and attended Roosevelt High School. From there, I went to Rutgers University (majoring in philosophy and political science) and spent time living in Boston, New York, Washington, D.C., and Atlanta. I rowed with the United States National Team and was the head rowing coach at Emory University, but over time I realized that I wanted a successful career more than I wanted an Olympic medal. I attended law school at the University of Washington and now practice at Reed Longyear Malnati & Ahrens PLLC in Seattle. My primary practice areas are real estate, litigation, probate, and estate planning. You may reach me at dmargason@rlmalaw.com. 22 22 De Novo | February 2012 Thurston County Bar Association Young Lawyers Luncheon In December 2011, Thurston County Bar Association young lawyers gathered for a luncheon at Italia Restaurant in Olympia. Left (front to back): Tricia Hahn, Megan Card, Stacy Marchesano, Aaron Millstein, Jennifer Miller. Right (front to back): Megan Bartley, Schuyler Rue, RaShelle Davis, Jason Zittel. Snohomish County YLD Annual Meeting In January, the Snohomish County YLD gathered at Lombardi’s in Everett for their annual meeting. Back row L-R: Trustee Randy Penrod, Kari Petrasek, Trustee Michael O’Meara, Trustee Danielle Pratt, President-elect Rachel Edmiston, Omar Nur. Front row L-R: Trustee John Garza, President Perry McConnell, Michael Kvistad, Ben Pratt, Andrew Swan, Secretary/Treasurer Amanda Effertz. Young Lawyers / Young Psychologists Joint Networking Event Psychologist Wallace Wilkins, Ph.D., and WYLD Social Co-Chair Joshua Pops talk at a networking event on January 12 with the WYLD and the Washington State Psychological Association (WSPA) Early Career Psychologists. 23 De Novo | February 2012 WYLD Committee and Program Chairs — 2011–12 WYLD Editorial Advisory Committee Claire Been, Editor cbeen@scwabe.com Joel Matteson, Associate Editor jmatteson@tariolaw.com WYLD First Responder Will Clinic Ford Clary, Co-chair ford_clary@ml.com Jenni Volk, Co-chair jenni@volklawfirm.com New Lawyer Education Focus Group Doug Reiser, Chair doug@reiserlegal.com Noah Williams, Chair-elect williamsn@emeryreddy.com WYLD Member Outreach Elizabeth Tellessen, Chair eat@winstoncashatt.com Chris Wong, Chair-elect chris@mcbdlaw.com Jamie Burgett, Social Co-chair jburgett@evanstonlawgroup.com Alicia Levy, Social Co-chair adriver80@yahoo.com WYLD Board of Trustees — 2011–12 Helen Ling, Social Co-chair helen@jefflianglaw.com Joshua Pops, Social Co-chair Joshua@joshuapops.com WYLD Trial Advocacy Program Naomi Otto, Chair naomi.otto@gmail.com Jessica Blye, Chair-elect jaelee@uw.edu WYLD YMCA Mock Trial Partnership Megan Valentine, Chair mvalentine@izglaw.com Gemma Zanowski, Chair-elect gemmaz@email.arizona.edu President Dainen Penta dainen.penta@gmail.com President-Elect Beth Bratton beth@wblawfirm.com Pierce County Chris Maharry cdm@mcgavick.com Immediate Past President Kari Petrasek kari@carsonlawgroup.com South Central District Alma Zuniga almaz@nwjustice.org Greater Olympia District Megan Card meganc@buddbaylaw.com Southeast District Nanette Blackburn nkblaw@gmail.com Greater Spokane District Robin Haynes rlhaynes@reedgiesa.com Southwest District Daniel Gasperino dan.gasperino@clark.wa.gov King County (A) Vacant At-Large Trustee RaShelle Davis rashelle@nye.edu WYLD Public Service/Pro Bono Ben Nivison, Chair bnivison@helsell.com King County (B) Scott Husbands husbands.scott@dorsey.com Alicia Levy, Chair-elect adriver80@yahoo.com King County (C) Stacy Marchesano stacy.marchesano@gmail.com WYLD Yakima Pre-Law Conference Alma Zuniga, Chair almaz@nwjustice.org North Central District Jordan Miller jordanm@jgsmlaw.com Northwest District Diana Bob dianab@lummi-nsn.gov Peninsula District Elizabeth Cable lmccormack@suquamish.nsn.us The Washington Young Lawyers Division is a part of the WSBA Education and Outreach Department. Snohomish District Michael O’Meara michaelo@iqdata-inc.com Gonzaga University Trustee Lindsay Box lbox@lawschool.gonzaga.edu Seattle University Trustee Frank Ruiz ruizf1@seattleu.edu University of Washington Trustee Eric Rhoades ericrhoa@uw.edu BOG Liaison Carla C. Lee cclee@ccyj.org WSBA Liaison Brian Salts-Halcomb brianh@wsba.org For detailed contact information, please visit www.wsba.org/Legal-Community/New-and-Young-Lawyers/Leadership. Editor • Claire Been Associate Editor • Joel Matteson Designer • Stephanie Perry Past Editors • Allison Peryea, 2010–11 • Jamila Johnson, 2009–10 • Cynthia B. Jones, 2008–09 • Shelley Ajax, 2007–08 • Jason T. Vail, 2005–07 • Eric B. Martin, 2004–05 • Jeannie Huddleston, 2002–03 • David Berger, 2000–01 • Geoffrey Hymans, 1999-2000 • Evan Loeffler, 1995–99 • Erin Moore, 1993–95 • Todd De Groff, 1991–93 • Steve Robinson, 1989–91 • Scott Jackson, 1987–89 De Novo Mission Statement De Novo is published for the young lawyers of the Washington State Bar Association. Its general mission is to provide a forum for the exchange of ideas, information, and commentary, and to encourage discussion amongst the readership regarding the broad experience of young lawyers. De Novo additionally serves as a vehicle to facilitate the dissemination of information regarding member services, public service, programs, and activities of the Young Lawyers Division. Readers are invited to submit correspondence and articles. They may be sent via email to denovo@wsba.org. By submitting articles, the author licenses © 2012 Young Lawyers Division • Washington State Bar Association • All rights reserved. 24 De Novo to publish and permit reprints of the author’s article at the sole discretion of the editor. The editor reserves the right to edit articles and correspondence as deemed appropriate. Reproduction is expressly prohibited unless written permission is given by the editor. Unsolicited submissions may be sent; they may not be acknowledged or returned to the author. All photographs submitted with articles become the property of De Novo and will not be returned except by special arrangement. All editorial material, including editorial comment, appearing herein represents the views of the respective authors and does not necessarily carry the endorsement of the Washington State Bar Association or the Washington Young Lawyers Division. Likewise, the publication of any advertisement is not to be construed as an endorsement of the product or service offered unless it is specifically stated in the ad that there is such approval or endorsement. The Washington State Bar Association, Washington Young Lawyers Division, editors, authors, and contributors do not make any express or implied warranties in regard to the use of any substantive material printed in De Novo. Each attorney must rely on his or her own legal knowledge and expertise in the practice of law. De Novo | February 2012