West 3rd Reservoir RFP

REQUEST FOR PROPOSAL (RFP)
ISSUE DATE: July 10, 2009
CONTACT: Jacqueline Vanek
PHONE NO: 563-589-4291
FAX NO: 563-589-4297
EMAIL: jvanek@cityofdubuque.org
SUBMIT PROPOSAL/OFFER PRIOR TO:
SUBMIT TO:
CLOSING DATE: July 27, 2009
CLOSING TIME: 2:00 P.M. (local time)
SEE Section 5.0
FAX/EMAIL NOT ACCEPTED
DESCRIPTION:
INTERIOR & EXTERIOR INSPECTION REPORT OF:
WEST THIRD STREET RESERVOIR
RECEIPT OF PROPOSAL ACKNOWLEDGEMENT
If you are considering a response to this RFP, please mark the box to
the left, fill in the information below and return this sheet as a confirmation that
you received this RFP.
NO RESPONSE REPLY
If you do not want to respond to this RFP at this time, please mark the box to
the left, fill in the information below and return this sheet only.
COMPANY NAME:
DATE:
MAILING ADDRESS:
CITY/STATE:
ZIP CODE:
AUTHORIZED SIGNATURE:
PRINTED NAME:
TITLE OF AUTHORIZED REPRESENTATIVE:
EMAIL:
PHONE:
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CITY OF DUBUQUE
WATER DEPARTMENT
REQUEST FOR PROPOSAL
INTERIOR & EXTERIOR INSPECTION REPORT OF:


WEST THIRD STREET RESERVOIR
7,500,000 gallon concrete ground storage reservoir
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
City of Dubuque, Iowa
July 2009
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RFP ORGANIZATION
INTERIOR & EXTERIOR INSPECTION REPORT OF
WEST THIRD STREET RESERVOIR
Table of Contents:
SECTION
PAGE
1.0
Introduction…………………………………………………………
4
2.0
Project Description……………………………………………...…
4
3.0
Project Scope of Services…..……………...……..………..……
4-5
4.0
Submission Requirements …..…….………………………...…..
6
5.0
Proposal Submittal Information ....…….………………………..
7
6.0
Bid Form………………….. …..…….………………………...…..
8
Appendix A Insurance Requirements
10
Appendix B Project Related Data
18
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INTERIOR & EXTERIOR INSPECTION REPORT
OF
WEST THIRD STREET RESERVOIR
Request for Proposal
Professional Engineering Services
July 2009
1.0 INTRODUCTION
The City of Dubuque, Water Department is soliciting competitive proposals from
qualified Engineering firms to provide Interior & Exterior Inspection Report(s) with
Corrective Action Plan(s) of the West Third Street Reservoir and Control Valve Housing
Building & Pit. The West Third Street Reservoir is a circular, below ground concrete
reservoir constructed in 1914 with a concrete roof, which was added in 1921. The
reservoir is 180 feet in diameter and 41 feet deep with a rated capacity of approximately
7,500,000 gallons. There are 32 buttresses around the reservoir. The top slab is 7” thick
and is supported by the exterior wall of the tank and 52 interior columns. The columns
are braced at approximately mid-depth by concrete beams. The floor is 6” thick placed
on rock. Approximately, the top 3’-0” of the tank is above ground level. The tank was
designed in 1914 by Dabney H. Maury, Consulting Engineers of Chicago, Illinois.
2.0 PROJECT DESCRIPTION
Professional services for the Inspection Report and Plans for any corrective action of
the Interior & Exterior of the West Third Reservoir and Control Valve Housing Building
and Pit.
3.0 PROJECT SCOPE OF SERVICES
A professional engineer (P.E.) will be present for the tank inspection. The P.E. must
demonstrate extensive experience and training in concrete tank design, tank
inspections, tank construction, sanitary requirements, re-coating, and repair or
modifications of several tanks. This includes but is not limited to specification
preparation, failure analysis and warranty inspections.
The Engineering Consultant will provide the following inspection reports based on the
water reservoir inspection criteria, referencing the Ten States Standards and all
applicable Iowa DNR and OSHA requirements.
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A. Minimum items inspected will include: (not inclusive)
Roof structure & condition
Vents
Sediment depth (& removal if necessary)
Safety considerations
Capacity level & head range
Fill (Inlet) / Discharge (outlet) pipe
Drains
Floor structure
Leak detection
Interior floor & wall coating
Overflow weir & pipe
Support column
Safety devices
Screens on vents & overflows
Wall structure
Ladders, platforms and handrails
B. Inspection report and plans:
The Engineering Consultant will provide the owner with written reports/plans
following the completion of the inspection. This report shall contain a narrative,
video, photographic documentation, and plans for corrective actions that warrant
repair, servicing or replacement by the owner, or any issues believed to
constitute conditions that warrant continued observation by the owner for
potential future repair, servicing or replacement. The Inspection Report shall
include descriptions of the locations of any relevant observed problem, any faults
in the structure and include recommendations, prioritizations and cost estimates
for the maintenance, repair, service and/or replacements. The final Inspection
Report shall be submitted to the owner no later than October 1, 2009.
C. Reservoir Water Circulation:
The existing inlet/outlet pipes and pumps are configured to fill and empty from
the same location. There is insufficient water turnover in the reservoir. The
Engineering Consultant shall provide alternatives and costs for reconfiguring the
present pump and valve system. The Engineering Consultant shall also provide
alternatives and costs for most cost-effective and sustainable method to circulate
water within the reservoir.
D. Means of Inspection:
Alternate #1: Dive,
The Engineering Consultant shall provide interior inspection by means of an
underwater diver equipped with two-way communication devices. The diver shall
record the inspection with a video camera and provide the owner with the
recorded footage.
If necessary for proper inspection of the reservoir floor, sediment shall be
removed (vacuumed).
Alternate #2: Remotely Operated Underwater Vehicle (ROV),
The Engineering Consultant shall provide interior inspection by means of a
remotely operated underwater vehicle. The inspection shall be recorded with a
video camera. The Inspector shall provide the owner with the recorded footage.
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If necessary for proper inspection of the reservoir floor, sediment shall be
removed (vacuumed).
Note #1: Dive technicians and in-tank equipment shall be fully disinfected in
accordance with AWWA standard C652-02. All system entries shall be
conducted in accordance with applicable OSHA regulations pertaining to Diving
and Confined Space entry.
Note #2: Complete copy of the 1988 inspection report (74 pages) is available
upon request.
4.0 SUBMISSION REQUIREMENTS
Before submitting a proposal, each Proposer shall make all investigations and
examinations necessary to ascertain site conditions and requirements affecting the full
performance of the contract and to verify any representations made by the City upon
which the Proposer will rely.
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PROPOSAL SUBMITTAL INFORMATION

Submittal Deadline:

Submittal
Mailing Address:

Submittal Copies:
July 27, 2009 on or before 2:00 p.m. CST
City of Dubuque
Water Department
C/O Jacqueline Vanek
1902 Hawthorne Street
Dubuque, Iowa 52001
Two (2) hardcopies and one electronic (pdf) copy of
the proposal shall be provided.
Submit one (1) original signed proposal and one (1) copy all labeled INTERIOR & EXTERIOR
INSPECTION REPORT OF: WEST THIRD STREET RESERVOIR. Submitted proposals must
be delivered in printed format. In addition, supply one (1) electronic version of the proposal in
Adobe Acrobat format. No faxed or e-mail proposals will be accepted.
The original proposal document shall be signed in blue ink by an officer of the company who is
authorized to legally bind the Proposer to its provisions. Proposals are to contain a statement
indicating the period during which the proposal will remain valid. A period of not less than sixty
(60) calendar days from the proposal closing date is required.
Each engineering firm assumes full responsibility for delivery and deposit of the completed
proposal package on or before the deadline. Any proposals received after the submittal
deadline will not be considered, and will be returned unopened to the Proposer. The City of
Dubuque will not be responsible for any loss or delay with respect to delivery of the proposals.
The City reserves the right to reject any and all bids or to waive any technical ties and
irregularities. By virtue of statutory authority, a preference will be given to products and
provisions grown and coal produced within the State of Iowa and to Iowa Domestic Labor.
The City of Dubuque is not liable for any cost incurred by any Engineering firm prior to the
execution of an agreement or contract. Nor shall the City of Dubuque be liable for any costs
incurred by the firms in responding to this RFP and those not specified in any contract. All
results from this project will remain the property of the City of Dubuque.
The engineering firm must provide Proof of Insurance, which complies with the City of
Dubuque’s Insurance Schedule C (attached). The certificate must be issued to the City before
the start of the project and insurance shall be maintained throughout the duration of the
contract.
Thank you for your consideration and interest in the project.
Sincerely,
Jacqueline Vanek
Water Treatment Plant Manager
City of Dubuque
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INTERIOR & EXTERIOR INSPECTION REPORT
OF
WEST THIRD STREET RESERVOIR
Professional Engineering Services
Bid Form
July 2009
______________________________________________________________________
A. Minimum items inspected
B. Inspection report and plans
C. Reservoir Detention Time
A, B & C…………..$_____________________
Bid amount written out ___________________________________________________
D. Alternates
Alternate #1.…………………….................................$_____________________
Sediment removal...........................................$_____________________
Alternate #2………………………………....................$_____________________
Sediment removal...........................................$_____________________
Date
________________________________
Company Name
________________________________
Address
________________________________
City/State/zip
________________________________
Telephone #
________________________________
________________________________________________
President or authorized signature
-8-
INTERIOR & EXTERIOR INSPECTION REPORT
OF
WEST THIRD STREET RESERVOIR
Professional Engineering Services
Request for Proposal
July 2009
Appendix A
Insurance Requirements
10
INSURANCE SCHEDULE A
INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES TO THE
CITY OF DUBUQUE
1. All policies of insurance required hereunder shall be with an insurer authorized to do
business in Iowa. All insurers shall have a rating of A or better in the current A.M.
Best Rating Guide.
2. All policies of insurance shall be endorsed to provide a thirty (30) day advance
notice of cancellation to the City of Dubuque, except for 10 day notice for nonpayment, if cancellation is prior to the expiration date. This endorsement supersedes
the standard cancellation statement on the Certificate of Insurance.
3. ____________________ shall furnish a signed Certificate of Insurance to the City of
Dubuque, Iowa for the coverage required in Paragraph 6 below. Such Certificates
shall include copies of the following endorsements:
a) Commercial General Liability policy is primary and non-contributing.
b) Commercial General Liability additional insured endorsement.
c) Governmental Immunities Endorsement.
____________________ shall also be required to provide Certificates of Insurance
of all subcontractors and all sub-sub contractors who perform work or services
pursuant to the provisions of this contract. Said certificates shall meet the same
insurance requirements as required of ________________________.
4. Each certificate shall be submitted to the contracting department of the City of
Dubuque.
5. Failure to provide minimum coverage shall not be deemed a waiver of these
requirements by the City of Dubuque. Failure to obtain or maintain the required
insurance shall be considered a material breach of this agreement.
6. Contractor shall be required to carry the following minimum coverage/limits or
greater if required by law or other legal agreement:
a) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit
Products-Completed Operations Aggregate Limit
Personal and Advertising Injury Limit
Each Occurrence Limit
Fire Damage limit (any one occurrence)
Medical Payments
$2,000,000
$1,000,000
$1,000,000
$1,000,000
$ 50,000
$
5,000
11
INSURANCE SCHEDULE A (Continued)
INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES TO THE
CITY OF DUBUQUE
This coverage shall be written on an occurrence form, not claims made form. All
deviations or exclusions from the standard ISO commercial general liability form CG
0001 or Business owners BP 0002 shall be clearly identified. Form CG 25 04 03 97
‘Designated Location (s) General Aggregate Limit’ shall be included.
Governmental Immunity endorsement identical or equivalent to form attached.
Additional Insured Requirement:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and
their board members, employees and volunteers shall be named as an additional
insured on General Liability including “ongoing operations” coverage equivalent
to ISO CG 20 10 07 04.
b) Automobile $1,000,000 combined single limit.
c) WORKERS COMPENSATION & EMPLOYERS LIABILITY
Statutory for Coverage A
Employers Liability:
Each Accident
Each Employee Disease
Policy Limit Disease
d) PROFESSIONAL LIABILITY
$ 100,000
$ 100,000
$ 500,000
$1,000,000
e) UMBRELLA/EXCESS LIABILITY
Insurance Submittal Completion Checklist
Certificate of Liability Insurance (2 pages)
Designated Location(s) General Aggregate Limit CG 25 04 03 97
Additional Insured CG 20 10 07 04
Governmental Immunities Endorsement
NONE
12
CITY OF DUBUQUE, IOWA
GOVERNMENTAL IMMUNITIES ENDORSEMENT
1.
Nonwaiver of Governmental Immunity. The insurance carrier expressly agrees and
states that the purchase of this policy and the including of the City of Dubuque, Iowa
as an Additional Insured does not waive any of the defenses of governmental
immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4
as it is now exists and as it may be amended from time to time.
2.
Claims Coverage. The insurance carrier further agrees that this policy of insurance
shall cover only those claims not subject to the defense of governmental immunity
under the Code of Iowa Section 670.4 as it now exists and as it may be amended
from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be
covered by the terms and conditions of this insurance policy.
3.
Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible
for asserting any defense of governmental immunity, and may do so at any time and
shall do so upon the timely written request of the insurance carrier.
4.
Non-Denial of Coverage. The insurance carrier shall not deny coverage under this
policy and the insurance carrier shall not deny any of the rights and benefits
accruing to the City of Dubuque, Iowa under this policy for reasons of governmental
immunity unless and until a court of competent jurisdiction has ruled in favor of the
defense(s) of governmental immunity asserted by the City of Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall
not otherwise change or alter the coverage available under the policy.
SPECIMEN
17
JUNE 2005
INTERIOR & EXTERIOR INSPECTION REPORT
OF
WEST THIRD STREET RESERVOIR
Professional Engineering Services
Request for Proposal
June 2009
Appendix B
Location Plan (aerial photo 2006)
Sample pictures of site
Site photo (exterior {March 2009}, 3 pages)
1988 Inspection (interior, 2 pages)
18
Location Plan (aerial photo 2006)
Site photo (exterior, page 1 of 3)
Site photo (exterior, page 2 of 3)
Site photo (exterior, page 3 of 3)
1988 Inspection (interior, page 1 of 2)
1988 Inspection (interior, page 2 of 2)