Delivering a quality accessible IT service

Transcription

Delivering a quality
accessible IT service
Sustaining
Sustaining
Contents
Delivering a quality accessible IT service ................................................................... 3 A quality inclusive service .......................................................................................... 4 Your working area ...................................................................................................... 6 Is there enough space on the desk for all your equipment and documents?.............. 7 Is your monitor image clear and usable?.................................................................... 8 Do you feel comfortable using your current mouse? .................................................. 8 Alternative equipment............................................................................................... 10 Mice.......................................................................................................................... 11 Keyboards ................................................................................................................ 11 Adapting Windows Vista........................................................................................... 12 Customising your display in Windows Vista ............................................................. 13 Using the accessibility options in Windows Vista ..................................................... 20 Customising your mouse in Windows Vista.............................................................. 28 Tuning your keyboard in Windows Vista .................................................................. 34 Easier Viewing on the Internet ................................................................................. 44 Free or low cost software solutions .......................................................................... 45 Microsoft Office 2007 ............................................................................................... 46 Changing the default Font and size in Word ............................................................ 47 Zoom in Word ........................................................................................................... 50 Further Information ................................................................................................... 52 On-Line Assessment tool ......................................................................................... 53 V 61 - September 2008 AbilityNet Charity No. 1067673
Telephone: 0800 269545 - email: enquiries@abilitynet.org.uk - web: www.AbilityNet.org.uk
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Delivering a quality accessible IT service
Under the Disability Discrimination Act you need to show you have made reasonable
adjustments in how you allow access to and use of your services and your facilities.
There is a lot of information available on the AbilityNet website and on the web in
general to give you help and guidance in making these adjustments in order to meet
with the requirements of the DDA and in making IT accessible to all. Using the
information provided we hope this will go a little way to helping you provide a quality
accessible IT service.
The accessibility options and changes in Microsoft Office 2007 and Microsoft
Windows Vista are covered in this document, and will be useful if you are thinking of
upgrading to the latest version of the software.
V 61 - September 2008 AbilityNet Charity No. 1067673
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A quality inclusive service
Accessibility plan
Consider producing an accessibility plan for your organisation. Producing a plan
could help you reduce costs by thinking through your requirements and by making
sure your current technology meets with the requirements of any existing or new
accessible technology. It would also allow you to plan for its implementation and
ensure you meet with any training requirements.
The following web pages on the Microsoft website provide details and guidance on
producing a technology plan.
Developing an Accessible Technology Plan
Determining Your Organization's Accessible Technology Requirements
Such a plan may consider the following questions with regards to your centre and
how you currently provide a quality inclusive service, which enables staff and
customers to customise their workstations and allow them to fully access their
computers.
Are staff aware of Windows accessibility options?
See - Using the accessibility options in Widows Vista, page 20.
Can staff change display settings to suit different learners?
See - Customising your display in Windows Vista, page 13.
Can staff change the keyboard & mouse settings?
See - Customising your mouse in Windows Vista, page 28 and
Tuning your keyboard in Windows Vista, page 34.
Are staff aware of keyboard shortcuts as an alternative to using a mouse?
Microsoft Windows shortcuts.
Do you have assistive software in your centre and if so are learners aware of it
and how to access it?
Identify the computers with assistive software installed.
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Do you have alternative/assistive hardware available in your centre?
Have alternative mice and keyboards available or maybe borrow from another
centre.
Contact AbilityNet with regards to loan bank equipment, you can then try out the
equipment before purchasing.
Are learners aware of what assistive hardware you have and how to access it?
Consider displaying the hardware in the centre so staff and learners are aware of
what is available. More than one keyboard or mouse can be plugged in at the same
time using an USB connection, so users can try equipment without having to ask.
Are staff aware of how to setup and use the adaptive hardware?
Do they need training?
Is their a member of staff responsible for the adaption of hardware and
software?
It would be of help if a staff member was responsible for the installation and setup of
your adaptive kit.
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Your working area
Before you switch on your computer first take some time to consider your working
area, by making simple changes to your work space and its layout, it will help
towards making your computer usage more comfortable and can help prevent
problems such upper limb disorders from developing.
Consider the following points:
•
Is your chair supportive, comfortable and easily adjustable and do you know
how to make those adjustments?
•
Consider your seating position, as a rough guide your forearms should be
horizontal with the keyboard and your eyes level with the top of the screen.
•
A footrest may be helpful for shorter users in order to avoid excess pressure
on the backs of their knees or legs and where the chair does not provide
adequate adjustment.
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•
Make sure there is adequate space under and around the desk for wheel
chair access. It is important for a user to move their legs freely and to have
room to move the chair to access their desk.
Is there enough space on the desk for all your equipment and
documents?
•
Consider a document holder or a smaller keyboard.
•
Try and keep your wrists straight when typing and have space in front of the
keyboard for resting your wrists and hands when not keying in.
•
A screen riser will allow you to adjust the height of your screen .You can raise
or tilt the keyboard in a specific position using the legs on the bottom of the
keyboard.
•
Keyboard trays hold the keyboard and retract under the desk and allow for a
lower typing position. Lap trays with bean bags allow you to position the
keyboard comfortably on your lap.
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Is your monitor image clear and usable?
•
Adjust the screens brightness and contrast, each monitor is different and
there can be many adjustments you can make to the screen in order to
improve how the image appears.
•
Ensure your VDU is well positioned not just on the desk, but also ensure the
screen can be tilted and can be adjusted in height if required. Position the
screen so you are not twisting your upper body or neck to view the screen.
•
Arrange your desk or screen to avoid glare or reflection from bright light from
lighting or from the window reflecting on the screen.
•
Ensure that the screen can be seen from a comfortable seating position.
Consider a screen riser such as a stand or a monitor arm to raise the height of
the screen.
•
Make sure you take regular breaks away from the screen.
Do you feel comfortable using your current mouse?
•
Make sure all the kit that you use continuously such as your keyboard, mouse
and phone are all in easy reach.
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•
Don’t stretch to reach your mouse, place the mouse close to you so that you
are not straining your arm or wrist and rest your forearm on the table.
•
Are you aware of the windows shortcut keys? These are often quicker than
using a mouse. Using your keyboard
•
Alternative mice are available such as trackball or contour mice.
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Alternative equipment
If your standard equipment is difficult to use, such as the keyboard, mouse or screen
ask for help to look at alternatives that may be more suitable, there are lots!
Vision impairment
For users with a vision impairment, first check to see there are no strong reflections
on the screen from over head lighting or from windows that will impair users from
seeing the screen clearly.
Keyboard stickers available in large print can be placed over the keys on your
current keyboard a cost effective way of allowing the keys to be seen more clearly.
Learning to touch type is recommended when possible and touch typing tutors are
available in large print and as a speaking computer programme.
Dyslexia
Keyboard stickers are available in contrasting colours for example yellow on black
and white on black, they will also help increase the letter size enabling them to be
recognised and located much more easily than keys on a standard keyboard.
Physical Impairment
For users with a physical impairment there is a range of alternative hardware
available to replace the standard keyboard and mouse.
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Mice
There are various mouse alternatives available in different shapes and sizes to suit
individual needs.
Track balls are essentially upturned mice that are stationary and you guide the
cursor around the screen by moving the ball with your fingers or the palm of the
hand.
Joysticks work in a similar manner to the joystick controls on a wheelchair, the cursor
movement being dependant on the pressure applied to the joystick controls.
Touch pads similar to those found on laptops are available where you move your
fingers across the surface to guide the cursor around and the selection is used by
either pressing one of the buttons or tapping the surface.
Keyboards
Small keyboards are essentially keyboards without the numeric keypad and the gap
between the keys has been made smaller making them more compact. These are
great if desk space is limited or the user is single handed and they can fit between
the arms of a standard wheelchair. If a numeric keypad is required they are available
separately.
Keyboards with larger keys are available for users where for example a larger target
area is required in order to select and press the keys.
Intellikeys are pressure sensitive flat keyboards and come with a number of overlays
which represent the keyboard layout, you can also design your own which is useful if
only selected keys are required.
Ergonomic keyboards are good for users wanting to touch type as they are split in
the middle allowing the keys to be operated easily by each hand reducing the strain
on the wrist and arms.
Switches should be considered where the user is unable to physically use a
keyboard or mouse and a switch is a basic starting point to allow for input into a
computer
For further information regarding good practice in working with VDU’s you can refer
to the following document available from the Health and Safety Executive website
www.hse.gov.uk/pubns/indg36.pdf.
For more information on alternative equipment contact AbilityNet on 0800 269545.
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Adapting Windows Vista
Adapting your computer to meet your needs need not be expensive. There is a lot of
free software and low cost programmes available which may meet your basic
requirements. But before you consider alternative software, Microsoft Windows can
be customised by making simple changes improving its usability, in how you
navigate around or view the programmes on screen.
In Windows Vista the Ease of Access Centre has replaced the Accessibility Options
found in earlier versions of Windows. All the tools you need to customise Windows
and select the various accessibility options can be found in here.
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Customising your display in Windows Vista
Indicates the keyboard shortcuts
Indicates the mouse instructions
In Vista the Ease of Access Centre has replaced Accessibility Options in the Control
Panel.
1. To open Ease of Access Centre:
Press Windows logo key
+ u.
2. Under Explore all settings, TAB to or click to select Make the computer
easier to see.
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Changing the screen resolution
1. Go to Personalize appearance and sound effects under See also,
press ALT + O or click to select.
2. For Display Settings.
Press Alt + Y.
Click to select.
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3. To change your screen resolution, click to select and drag the pointer or
press Alt + R then use the arrow keys.
A higher resolution will allow you to fit more on the screen by making the
icons appearance smaller, while a lower resolution will make the screen
smaller but the icons larger in appearance.
4. TAB to OK then press enter or click on OK to accept your changes.
Changing the size of text and icons
1. Go to Make the computer easier to see (see above), under Make things on
the screen larger.
Press Alt + Z to select Change the size of text and icons.
Click to select Change the size of text and icons.
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5. You will see there are two options listed, to select the size you want click
to select or press Alt + D for the default scale which is 96 dpi or Alt + L for
the larger scale 120 dpi.
6. TAB to OK then press enter or click on OK to accept your changes. You
may then be required to restart your machine.
Fine tune display effects
By fine tuning the display effects you can enhance the look of the screen fonts or
menus by adding effects which may make them easier to see.
1. You will see under Make my computer easier to see the option to Fine
tune display effects, to select:
Press ALT + C.
Click Fine tune display effects to select.
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In Appearance Settings you will see the option for Effects click to select or press
Alt + E.
2. You will see a list of options you can alter. Click to change or press:
Alt + S and use the arrow keys to select ClearType for smooth edge fonts.
Alt + A for Show shadows under menus.
Alt + W to Show window contents while dragging.
3. TAB to OK then press enter or click on OK to accept your changes.
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High contrast
By turning on High contrast you can make the text easier to see, by altering the
colour of the text and the background, allowing the text to stand out more.
1. First you need to setup the colour scheme for you to use. Under Quick
access to common tools click to select or press Alt + U to Set up High
Contrast.
2. To select your colour scheme click to select or press Enter to choose a
High Contrast colour scheme.
3. To choose your colour scheme click to select or press Alt + C and use the
arrow keys to scroll through the list of options then press Enter or click on
OK.
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4. Under High Contrast press Alt + L or click to select Turn on High
Contrast when left Alt + left Shift + Print Screen is pressed.
5. To Display a warning message when turning a setting on.
Press Alt + M.
Click to select.
6. To Make a sound when turning a setting on or off.
Press Alt + A.
Click to select.
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Using the accessibility options in Windows Vista
Setting up the On-Screen keyboard and Magnifier
Panel.
+ U.
On-Screen keyboard
The windows on-screen keyboard can be used instead of a physical keyboard to
interact with your computer. You can use your mouse or pointing device to select the
keys.
1. Open the Ease of Access Centre, under Quick access to common
tools press Alt + K or select Start On-Screen Keyboard. This will start
the key board for current use.
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2. To have the keyboard start at your login, under Explore all settings,
TAB to or select Use the computer without a mouse or keyboard and
press Enter.
3. Under Type using a pointing device press Alt + K or select Use OnScreen Keyboard and press Alt + S or click Save.
4. Once the keyboard is on screen you can tailor it to suit your needs, press
Alt + K or click to select the Keyboard menu.
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There are several ways you can view the keyboard click to select or press –
S for Standard does not include the numeric keypad so takes up less space on your
screen and fewer keys.
E for Enhanced includes the numeric keypad resembling a typical physical
keyboard.
B for Block layout displays keys in vertical and horizontal rows which will give you a
clearer layout.
R for Regular layout gives you a keyboard display similar to a physical keyboard
with over lapping rows.
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5. You can select how you interact with the keyboard by selecting Typing
Mode under Settings. Press Alt + S or click to select Settings then
press T or click to select Typing Mode.
6. To use your mouse or pointing tool, press Alt + K or select Click to
Select.
7. To select a key without clicking, select Hover to Select press Alt + H or
click to select.
8. To use a Joystick or key to select press Alt + J or click to select.
9. Select OK or press Alt + O.
10. To have the keyboard visible in each window select Always on Top
under Settings. Press Alt + S or click to select Settings then press A or
click to select Always on Top.
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11. To register a click sound when a key is selected select Use Click Sound
under Settings. Press Alt + S or click to select Settings then press U or
click to select Use Click Sound.
12. You can change the display font and font size for the keys by selecting
Font under Settings. Press Alt + S or click to select Settings then press
F or click to select Font.
Click to select or press:
Alt + F to select Font, use arrow keys to scroll through options.
Alt + Y to select Style, use arrow keys to scroll through options.
Alt + S to select Size, use arrow keys to scroll through options.
Magnifier
Windows has an inbuilt Magnifier that is intended to provide a minimum level of
functionality.
13. Open Ease of Access Centre and under Quick Access to common
tools press Alt + G or click to select Start Magnifier for current use.
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14. To start Magnifier each time you login, under Explore all settings, TAB
to or click on Make computer easier to see then press Enter.
15. Under Make things on the screen larger click to select Turn on
Magnifier or press Alt + N the select Save or press Alt + S.
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16. To customise your Magnifier settings, on starting the Magnifier, the
settings window appears to minimise the Magnifier settings TAB to or
select Hide then press Enter.
17. To minimise Magnifier on startup TAB to or click to select Minimise on
Startup.
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18. You can set what the Magnifier tracks on screen under Tracking click to
select or press:
Alt + M - Follow mouse cursor magnifies the area where your
mouse is pointing.
Alt + K - Follow keyboard focus magnifies the area where the
pointer moves when you press TAB or the Keyboard arrow keys.
Alt + T - Follow text editing magnifies the area you are typing in.
19. To increase the magnification, TAB to or click to select Scale factor under
Presentation and use the arrow keys to scroll through or click to select
the magnification level from 1x to 16x.
20. You can invert the colours of the Magnifier under Presentation press
Alt + I or click to select Invert Colours.
21. To change the position of the Magnifier window press Alt + D or click to
select Docked to select the position of the window under Dock Position
use the arrow keys or click the select Top, Left, Right or Bottom.
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Customising your mouse in Windows Vista
Panel.
+ u.
2. You can go through the Ease of Access Centre, TAB to or click on and
press Enter to select Make the mouse easier to use under Explore all
settings and TAB or click to select Mouse Settings under See also.
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3. The mouse properties can also be found in the Control Panel.
+ C to open the Control Panel,
you need to be in Classic view. TAB to Switch to Classic View press Enter,
use Arrow keys to move to Mouse press Enter.
4. Under the Buttons tab you can alter the Button Configuration this will
allow you to swop over the buttons from the default left click to a right click
for selection and dragging. Click to select Switch primary and secondary
buttons or Alt + S.
5. To change the speed at which you double click the mouse button, press
Alt + D and using the arrow keys or click on the pointer, move it to make
the setting slower or faster. You can test your setting by double clicking on
the folder icon.
6. ClickLock allows you to click and drag without the need to continue to
hold down the mouse button. To turn this option on press Alt + T or click
to select Turn on ClickLock.
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Pointers
1. Tab and use the arrow keys or click to select the Pointers tab. Here you
can customise your mouse pointer to one you can easily see.
2. Alt + S and use the arrow keys or click on the drop down list under
Scheme to scroll through the options.
3. You can also customise your mouse pointer by going to the Ease of
Access Centre and selecting Make the mouse easier to use under
Explore all options.
Click to select one of the options or press:
ALT+R for Regular White.
ALT+X for Extra Large White.
ALT+K for Extra Large Black.
ALT+N for Extra Large Inverting.
ALT+B for Large Black.
ALT+I for Large Inverting.
ALT+U for Regular Black.
ALT+G for Regular Inverting.
ALT+L for Large White.
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Pointer Options
1. Tab and use the arrow keys or click to select the Pointers options tab
this allows you to further customise your mouse pointer.
2. You can control the speed at which the pointer moves across the screen
by altering the Motion setting. Press Alt + C and using the arrow keys or
clicking on the pointer and moving it to the required setting.
3. Snap To will move the pointer directly to the default button such as OK or
Apply when opening a dialog box. To turn this option on press Alt + U or
click to select Automatically move pointer to the default button in a
dialog box.
4. The Visibility settings allow you to improve the visibility of the mouse
pointer on the screen.
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5. To turn on Display pointer trail press Alt + D or click to select.
6. To hide the mouse pointer when typing turn on Hide pointer while
typing, press Alt + H or click to select, when you move the mouse it will
reappear.
7. Show location of pointer when I press the CTRL key allows you to
locate the mouse pointer by pressing the Ctrl key. To turn on this option
press Alt + S or click to select.
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Wheel
Scrolling allows you to set how many lines are moved through when using the scroll
button on your mouse at any one time.
1. Press Alt + N to select then TAB and using the arrow keys increase or
decrease the number. If you would prefer to scroll through one page at a
time press Alt + S or click to select One screen at a time.
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Tuning your keyboard in Windows Vista
In Vista Ease of Access Centre has replaced Accessibility Options in the Control
Panel.
+ U.
2. TAB to and press Enter or click to select Make the keyboard easier to
use under Explore all settings.
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3. You will see there are several options available to help you tune your
keyboard.
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Mouse Keys
Mouse Keys enables you to use the numeric keypad on a standard keyboard as a
three button mouse.
1. Press Alt + M or click to select Turn on Mouse Keys, to customise click
to select Setup Mouse Keys or press Alt + Y.
2. You can turn on the keyboard shortcut, Alt + left Shift + Num Lock to
allow you to turn on and off the Mouse keys as you need to use them. To
use this option, click to select or press Alt + K.
3. You can turn on a visual warning Alt + A when Mouse keys is turn on or
click to play a sound Alt + U when it is turned on or off.
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4. Pointer speeds when using Mouse Keys can be tailored to suit your
needs by slowing down or speeding up the rate which it moves.
5. Press Alt + W or click to select the option to alter these settings, by using
the Ctrl key to speed up and Shift to slow down the mouse pointer.
Top Speed is the maximum speed of the pointer when the mouse key
direction key is held down.
Acceleration is how quickly the mouse pointer accelerates to its
maximum speed.
6. Under Other Settings click to select to Use Mouse Keys when the Num
Lock is selected or when NUM LOCK is Off.
Press Alt + N to Use Mouse Keys when NUM LOCK is On.
Press Alt + O to Use Mouse Keys NUM LOCK is Off.
7. Click on Save or press Alt + S to Save your options.
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Toggle Keys
1. Press Alt + O or click to select Toggle Keys which produce an audible
sound to notify you when the Caps Lock, Num Lock or Scroll Lock keys
have been pressed.
Sticky keys
Some commands require a number of keys to be held down at anyone time for
example Ctrl + Alt + Delete, Sticky Keys enable you to select one key at a time.
1. Press Alt + R or click to select Sticky Keys.
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2. You can select to use the keyboard shortcut to turn Sticky Keys on and
off by pressing the Shift Key 5 times. Click to select or press Alt + K for
this option.
3. Press Alt + M or click to select to Display a warning message when
turning a setting on. Press Alt + A or click to select to Make a sound
when turning a setting on or off.
4. Under Options, Lock modifier keys when pressed twice in a row
means that if the Ctrl, Alt, Shift or the Windows logo key are pressed
twice in a row the key remains active until you press the same key for a
third time. Click to select this option or press Alt + L.
5. The option Turn off Sticky Keys when two keys are pressed at once
means that should another user press the Alt, Shift, Ctrl or the Windows
logo key plus another key for example Ctrl + S to save, Sticky Keys will
be turn off. Click to select or press Alt + O.
6. For Notifications press Alt + Y or click Play a Sound when keys are
pressed. To Display the Sticky Keys icon on the task bar click to select
or Press Alt + I.
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Filter Keys
Filter Keys provides you with the ability to control the pace of repeated keystrokes
and to slow down the acceptance of keystrokes if required. Avoiding accidental
keystrokes or miskeys.
1. Click to select or press Alt + I to turn on Filter Keys.
2. To customise your settings click to select Setup Filter Keys or press Alt +
L.
3. To use the keyboard shortcut to turn Filter Keys on and off, click to select
or press Alt + K to Turn on Filter Keys when right SHIFT is held down
for 8 seconds.
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4. Press Alt + M or click to select Display a warning message when
turning a setting on. Press Alt + A or click to select Make a sound
when turning a setting on or off.
Bounce Keys prevent a key stroke being recorded should your finger accidently
repeatedly touch a key on the keyboard.
5. Click to select Turn on Bounce Keys or press Alt + B. You change the
setting to set the time a key is held down before it is recorded, click to
select the time limit or TAB to the drop down box and use the arrow keys
or to click to select your desired setting.
6. Click to select or press Alt + R to switch on Repeat Keys and Slow
Keys which prevents brief key strokes from being recorded. Click to
select or press Alt + U to setup the Repeat Keys and Slow Keys.
7. Click to select or press ALT + K to click to select How long do you want
to hold down a key before your computer accepts the keystroke?
Use the arrow keys to click to select the time delay.
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8. You can set the keyboard to ignore repeated keystrokes by selecting
Ignore all repeated keystrokes or by pressing Alt + N.
To alter the setting of how long a key is held before the selected key
stroke is repeated, click to select or press ALT + R to Slow down
keyboard repeat rates.
If you want to slow down the keyboard repeat rates press Alt + K or click to
select How long should the computer wait before accepting the first
repeated keystroke? Use the arrow keys to select the time interval.
9. To setup How long should the computer wait before accepting
subsequent repeated keystrokes? Click to select or press ALT + L
and use the arrow keys.
10. You can test your settings by typing in the box provided, click in the box
or press Alt + G then type in the text.
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11. If you want to hear a sound when keystrokes are accepted, Beep when
keys are pressed or accepted.
Press Alt + W.
Click to select.
12. To Display the Filter Keys icon on the taskbar if you want a reminder
that Filter Keys is on.
Press Alt + I.
Click to select.
Make it easier to use keyboard shortcuts
Selecting this option will turn on the onscreen visual prompts for the keyboard
shortcuts to commands, replacing the need for a mouse.
1. To turn on Underline keyboard shortcuts and access keys.
Press Alt + N.
Click to select.
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Easier Viewing on the Internet
There are two ways you can change your view of Windows Internet Explorer 7.0 to
make it easier to view without altering your monitor settings.
1. To change text size, go to View + Text Size and select from the options.
Press Alt + v to select View then Alt + x to select Text Size or use
the Arrow keys.
2. You can zoom in, making the window bigger. From the menu go to Page +
Zoom and select from the options.
To Zoom in press Ctrl + to Zoom In and Ctrl – to Zoom Out.
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Free or low cost software solutions
The following websites provide free or low cost software solutions which may be
useful to you in adapting Windows at its programs. Please note some may not be
Vista compatible.
Rapid Keys –
Read Please –
A virtual keyboard
Windows text to speech software
Rapid keys website
Read Please website
Word Talk –
Amis –
Speech plug-in for Word
Talking book software
Word Talk website
Talking books software
Screen Reader.biz –
Auto mouse clicker –
Screen reader
Automated mouse click
Screen Reader website
Automated mouse clicker download
FX Software –
Grey Olltwit software –
Selection of assistive software
Selection of software tools
FX Software website
Grey Olltwit software website
Virtual Magnifying Glass –
Sensory software international –
Windows magnifier
Assistive software
Virtual Magnifying Glass website
Sensory software international website
Screen Reader.net –
Fatbits screen magnifier –
Windows screen reader
Screen magnifier
Screen Reader website
Fatbits screen magnifier website
IMG –
Open source assistive software –
Windows magnifier
Switch accessible CD player
IMG website
Open source website
Ace centre –
Zoom software –
Assistive software
Magnify and screen capture program
Ace centre website
Zoom software website
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Microsoft Office 2007
In Microsoft Office 2007 the usual menus you will be used to seeing in previous
versions of Office have been replaced with what is now referred to as the Ribbon,
which has a more graphical interface. Like most new changes they take a while in
getting used to, Microsoft have provided a plug-in you can download and install
which adds an extra tab to the Ribbon which provides training resources you can
view.
The installs can be found at:
Get started training for the 2007 Microsoft Office system
They are available for Word, Excel and PowerPoint and may be worth installing
before you get started in using Microsoft Office 2007.
You may also find the Quick Reference Card useful:
Microsoft Office Quick Reference Card
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Changing the default Font and size in Word
By increasing the text size and icons you can increase the size of how things appear
on screen making them easier to see, but the text size won’t print out the same size
as on screen.
In Microsoft Office applications you can change the default font and size allowing
you to view the text on screen but also print the page with the selected font size.
Also by changing the default font you can use one that is clearer to see on screen
and easier to read.
In Microsoft Office where the shortcut keys were once indicated in the menus, in
Office 2007 they have now gone. Now by pressing the Alt key the badges indicating
the Key Tips (shortcut keys) appear next to the icons in the ribbon. Then by
selecting the key for the required tab for example H for Home you will see the
shortcut keys appear for the selected tab.
1. In Microsoft Word click on the Home tab or press Alt then H, you will see
the shortcut keys indicated next to the icons in the ribbon. Enter F + F to
select the font face. Use the arrow keys to scroll through the fonts installed
on your machine, to select a font highlight it then press Enter or click to
select.
2. To increase the font size select the Home tab or press Alt then H then
enter F + S to select the font size, use the arrow keys to scroll through,
highlight your required size click to select or press Enter.
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Sustaining
3. To change the default font and size so that each time you open Word your
chosen settings are kept, press Ctrl + D to open the Font dialog box or
click the Dialog Box Launcher, the small arrow in the bottom-right corner
of the Font group.
4. The Font dialog box will open, to select your required font press Alt + F or
click to select and scroll through the fonts using the arrow keys. You can
see what the font looks like in the Preview window.
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5. Highlight your required font, if you need to change the font style click to
select or press Alt + Y. To change the font size press Alt + S and scroll
through the font sizes, use the preview window to help select your required
size.
6. By default the text colour is black if you need to change the default colour
click to select or press Alt + C. Tab through and press Enter or click to
select your required colour.
7. To set the default Font settings for Word select Default or press Alt + D.
When prompted select Yes or press Alt + Y to accept the changes to the
Normal Template.
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Zoom in Word
1. To Zoom in on a Word document.
Press Alt + W to select the View option.
Click View.
2. To select the Zoom option:
Press Q to select Zoom.
Click Zoom.
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Sustaining
3. To zoom in by 200%.
Press Alt + 2 then TAB to OK and press Enter to select.
Click to select 200% click on OK.
4. To increase by increments:
Press Alt + E then use the up and down arrow keys to increase
and decrease the percentage. TAB to OK and press Enter.
Click on up and down arrows beside the percentage box to increase
and decrease the percentage. Click on OK to accept the changes.
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Further Information
Useful web links which expand on some of the areas covered in this document as
well as sites which may be of further interest.
Switched on Communities project page
www.abilitynet.org.uk/soc/
Government website on disability rights and obligations
www.direct.gov.uk/en/DisabledPeople/RightsAndObligations/DisabilityRights/index.htm
AbilityNet Resources
www.abilitynet.org.uk/atwork_resources
AbilityNet accessibility wiki
http://abilitynet.wetpaint.com/?t=anon
My Computer My Way
www.abilitynet.org.uk/myway/
My Web My Way
www.bbc.co.uk/accessibility/
Apple accessibility
www.apple.com/accessibility/
Microsoft accessibility
www.microsoft.com/ENABLE/
Microsoft Office accessibility
http://office.microsoft.com/en-us/access/CH062525981033.aspx
Windows keyboard shortcuts
http://support.microsoft.com/kb/126449
Internet Explorer shortcuts
http://windowshelp.microsoft.com/Windows/en-US/Help/fe192a3f-1401-4233-919ecae97eca4c0c1033.mspx
RNIB See It Right guidelines
www.rnib.org.uk/xpedio/groups/public/documents/PublicWebsite/public_seeitright.hcsp
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Sustaining
On-Line Assessment tool
www.abilitynet.org.uk/assessment/soc
AbilityNet have developed an online assessment tool which may be helpful to your
centre. The online tool takes you through a questionnaire which guides you through
making adjustments to your computer.
The questionnaire is split into five sections which cover:
•
•
•
•
•
Adjusting your display
Registration
Working with a Monitor
Using a Keyboard and Mouse
Reading and Writing
It is worth ensuring everyone works their way through an assessment as they may
get some benefit by learning how to make simple changes and to how they can
adapt their computers. Also they may find their use of the computer much more
comfortable after changes have been made.
At the end of the questionnaire your results are displayed with access to
downloadable factsheets and further information on adapting your computer.
53

Delivering a quality accessible IT service

Transcription

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