January 2016 - Archery Western Australia

ARCHERY WESTERN AUSTRALIA
EXECUTIVE COUNCIL MEETING
MINUTES OF MEETING HELD ON Monday 18th of January 2016
Present
Deonne Bridger
Kristina Glover
Darrin McLoughlin
Justine McLoughlin
Tony Zagari
Robin Briggs
Phil Arthur
Carol Harvey
Ray Houlcroft
Raoul Patel
Robert McLeod
President
Development Officer/Selection Comm Chair
Secretary
Archery Park Manager
Recorder
Equipment Officer/WPA
Benara/WASA
WA Olympic Comm/KGSA
Gosnells
Yokine
Greenwood
Guests:
Elaine Napier, Ben Hindmarsh
Apologies: Eric Zhou -Treasurer, Courtney Cowling (Web Master/Yokine) Jon-Paul Van
Loenhout (VP/Northern Pines)
1. OPENING
President Deonne Bridger declared the meeting open at 7.31pm.
2. MINUTES FROM PREVIOUS MEETING (4th October 2015)
Motion: Previous Minutes read and accepted
Moved: Carol Harvey
Seconded: Robin Briggs
Vote: Passed
3. BUSINESS ARISING FROM THE PREVIOUS MINUTES.
3.1 Bore meter (Deonne): Ongoing. Discussion on topic- PA to follow up with WASA.
3.2 WA Archer: JP handover to KG to follow up with JP. Ongoing
3.3 DB spoke to DSR & they are investigating coverage & a possible grant from themselves
for internet at the park
3.4 Plantagenet letter re: calendar taken under advisement & revised some tournament dates
in accordance but can’t accommodate Saturday events.
4. CORRESPONDENCE – Strategic Planning Discussion paper with Plantagenet response (see
attached) Reports read out and accepted by members.
5. REPORTS – EXEC
5.1 President: DB reported on the following:
 DSR x 2 meetings. KG to attend every 2 weeks, DB every 4 weeks.
 DB on committee for Shooting Sports Review to look at WASA & CMC involvement/value
 WAIS grants- Darcy Slater Award for 10-17yro advertised
 Archers Diary/IMG Training course was run & well supported & received. Encourage all
clubs to use the great resources as KG says AA stats indicated WA lowest user of system in
the country & AWA will look to make use compulsory. Thank you to John & Fiona Hyde.
 Applied for & had approved a $5000 grant for the coaching clinic.
 Our WA CUP & wind up saw interstate visitors attend & happy to return after such a wellrun event. Well done & thanks to all who helped on the day.
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Building renovations are nearly complete, thank you to Justine for doing such a fantastic job
More QRE’s will be held but please be punctual in attendance & help set up/pack away.
Clubs are welcome & encouraged to hold QRE’s as well
AWA in conjunction with Out of the Box Promotions, Events WA & City of South Perth,
will be involved with running a Come ‘N’ Try event at the Australia Day Celebration Zone.
Some reservations but will have approx. 10 staff to man the event.
5.2 Vice President – No report.
5.3 Treasurer: Financial Report tabled.
Moved: Tony Zagari Seconded: Robin Briggs
Vote: Passed
6. REPORTS - OFFICERS
6.1 Registrar – Remove from reports as no need for this position
6.2 Recorder – TZ reported doesn’t seem to be getting emails through the recorder email
address so please use cloutwa08@bigpond.com also need to print more record acknowledgment
certificates
6.3 Juniors Coordinator – KG reported on AA Junior Committee meeting. Liam Boyle &
Ben Watters will receive a letter to apply for the Trans Tasman. Junior Match play to be held at end
of Nationals, AWA may look at sending team to Aus Open. KG proposes that we implement a
junior development squad to train as a team, rotating through the AWA club locations.
6.4 Tournament Chair – 2016 Calender complete
6.5 Judges Administrator – Vacant
6.6 Equipment / Property Officer – RB still looking at targets for Nationals in 2017.
6.7 State Coach – Vacant.
6.8 Coaching Administrator – Vacant
6.9 Development Officer – KG reported that the Beginners Course (which was for
overflow & waiting lists) run by AWA will not recommence until March/April & the clubs still
need to run their own, as the workload is left with only a few & becoming too great. PA suggested
creating a pool of instructors to draw from to run the courses at the WA Archery Center. DB
requested clubs ask members if they are willing to instruct beginner’s courses at Park.
6.10 WA Archery Editor – JP & KG ongoing
6.11 Selection Committee Chairperson – KG announced the nominations/invitations for
the Youth state team adding Adam Whitehead to the list after discussion with EN & RH &
proposed they be accepted. (see attachment)
Moved: Kristina Glover
Seconded: Carol Harvey
Vote: Passed
6.12 Medals Coordinator – Vacant
6.13 WASA Delegate – PA has asked for previous minutes from WASA which have not yet
been received. New key register implemented & proposed solar street lights for complex
6.14 Archery Park Manager – JMc reported the renovations are almost complete well
under the estimated cost but big expense of replacing gutters/facia $20,000 still to come. Have two
Saturday night bookings for the clubrooms PA suggested a venue booking form on the webpage,
JMc to follow up with CC. requested that the retic controller be checked intermittently by on site
clubs after it was turned off during the holiday break during v.hot weather & that club rooms are
left as found by all members. CC passed on message asking anyone who has updates/notices for
web please get to her by Friday before she leaves on holiday.
6.15 WA Sports Federation Delegate – Nothing to report
6.16 WA Olympic / Commonwealth Games Delegate – Nothing to report
6.17 Fundraising/ Anti Doping – Vacant
6.18 Public Relations – Vacant
6.19 AWA Website Manager – CC away. No report
6.20 Marketing & Development [MAD] Committee Mad Committee – no report.
Motion: Recommendation that Council resolves to accept the reports as submitted.
Moved: Phil Arthur
Seconded: Robin Briggs
Vote: Carried.
7. AGENDA ITEMS
7.1 WA Cup Format- overall everyone happy with event but any levy & formats need to be
implemented & distributed to clubs/members earlier. End of year wind up to invite Life members
again but RB suggested perhaps held with a different event (handicap?) to incorporate all levels of
Archers & attract larger numbers.
7.2 Wages & Increases for Staff
 From $18 to $20p/h for 18 & over helpers at AP
 Instructors stay at $25p/h
 From $25 to $30 for AP Manager (JMc)
Moved: Robert McLeod
Seconded: Ray Houlcroft
Vote: Carried.
7.3 KG announced the nominations for Junior Team Management being Ken Birch for
Coach & Veronica McPhail for Manager & proposed they be accepted.
Moved: Kristina Glover
Seconded: Robin Briggs
Vote: Carried.
7.4 2016 Calendar completed & distributed
7.5 Roof plumbing requires funds to be approved of $20,000
Moved: Justine McLoughlin Seconded: Tony Zagari
Vote: Carried.
7.6 Junior/Senior team selection recommendations tabled by KG. Discussion on topic (see
attachment)
7.7 DB stated that after talking with AA, their insurance covers the WA Archery Center
contents & contents of the AWA trailer therefore AWA doesn’t need to be paying a separate policy
for it, only the trailer itself. Clubs to look into & DB to clarify further with AA.
8. GENERAL BUSINESS
8.1 – DB requested AWA/WPA shed be sprayed due to a lot of red back spider activity. JMc to
organise & then a busy bee can be carried out for the shed/grounds after Benara match play.
JMc email John in relation, DMc email PA recommendations on ground improvements
8.2 –PA to follow up with Danie re target butts.
8.3 - CMC Lease review ongoing PA to review
8.4 – JMc to apply maintenance frequency on refurb items & then forward Building Refurb
Schedule to PA to table at CMC meeting.
8.5 – Club Coach Course proposed date TBA (March/April?)
8.6 – Fundraising Events need to be looked at for the year. Zombie Shoot?
8.7 – KG talked about new equipment that’s been designed specifically to go into Primary
Schools for younger ages, with suction cups instead of points & smaller plastic targets that can
easily be used inside.
8.8 – A Club liquor Licence has been investigated to allow us to hold & sell alcohol on a
regular basis, without special permits. It will make for a more social atmosphere; more revenue,
especially with external bookings & an additional resource & asset for our members. It will require
a Bar Manager & a submission to the Dept. of Racing, Gaming & Liquor. JMc volunteered for both
jobs. Discussion on topic.
Moved: Justine McLoughlin Seconded: Robert McLeod
Vote: Carried.
9. CLOSE
The meeting was closed 9.55pm.
10. NEXT MEETING
Next meeting is to be held on Monday 15th of February 2016, at the Department Sport and
Recreation, Vincent Street Leederville.
.....................................................
Deonne Bridger
President
Date ...........................................
...............................................
Darrin McLoughlin
Secretary
Date .......................................
Attachment 6.13
Complex Management Committee
Notice of Concern
Date:31/10/2016
Raised by: Phil Arthur, AWA WASA Delegate
Details of concern:
At a previous Complex Management Committee meeting I advised of a tree that was starting to block off
adequate vision at the T- intersection where Jules Steiner drive the road to/from and Archery WA and
Bowhunters meet. This was a concern from myself as part of the committee and not from either of the two
leases that it affects the most.
The main issue is when exiting onto Jules Steiner drive. The vision to the left is impeded by regrowth of
what looks like a specie of Banksia.
Photos looking to the left exiting Archery WA and Bowhunters driveway.
On Jules Steiner driveway looking towards entrance to Archery WA and Bowhunters entrance.
From the above photos it is clear to see that traffic is hard to see when exiting from Archery WA and the
Bowhunter exit. Can we please make enquiries for obtaining authorisation for the removal or significant
pruning of this vegetation to ensure the safety of all users that may access this area.
Yours sincerely,
Phil Arthur
Attachment 6.11
Attachment 7.6