WEBSITE USER`S GUIDE

USER´S HANDBOOK http://ycj.intras.es
WEBSITE USER’S GUIDE
http://ycj.intras.es
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USER´S HANDBOOK http://ycj.intras.es
INDEX
1. WEB ACCESS .......................................................
3
2. WEB STRUCTURE ................................................
5
3. COMMON SECTION – YCJ PROJECT...................... 7
4. PRIVATE PART....................................................... 13
5. SOCIAL NETWORKING........................................... 19
6. HOW TO MODIFY AN ARTICLE ............................ 20
This handbook on http://ycj.intras.es website has been designed as a tool to support
management and administration of all and each of the liable areas for changes,
updates or upgrades.
This is a simple manual which specifies in a clear and visual way, each of the
procedures for each operation. We hope it will be useful, easily understandable and
adequate to your needs.
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USER´S HANDBOOK http://ycj.intras.es
1. WEB ACCESS
Three types of users have been created:
-
Super administrator: it has all permits, from the published part (front-end) until
administrative part (back-end). Only the coordinator can enter this part.
-
Manager: it can modify the content from the front-end. All partners have access to
modify the content, once they login (username and password were provided
personally to all of you by email in advance, if you lost them, please contact to
proyectos2@intras.es).
With these users, you can access from the web front-end to various tasks of maintenance or
administration, for making this, we load the webpage YCJ in the browser and go to the tab
'PRIVATE' in the horizontal menu. In the left column we see a validation menu where we
introduce our data (login - password).
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USER´S HANDBOOK http://ycj.intras.es
If you press “Private Area”´ as a registered user, a greeting "Hello Administrator" and a blue
button “Log out” will appear. Press it to exit properly from the session. The Super
administrator user is the administrator who has the largest number of permits. Besides being
able to access the back-end and do any task, in the front-end it can add new articles in any
section, create or modify events, create new categories, etc. Each partner will manage the
content of its organization, for this it will have manager permission to upload information and
documents related to its organization. It is possible to create registered users, who can access
the contents of the private area, but they are not able to manage any kind of content.
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USER´S HANDBOOK http://ycj.intras.es
2. WEB STRUCTURE
Within all pages developed with Joomla system, articles are divided into Sections and
Categories. In case of http://ycj.intras.es it has following general structure:
1. YCJ PROJECT
1.
2.
3.
4.
5.
6.
Partners: who we are
Activities within the YCJ Project
Here you have some of our works
Photo tour
European quiz
Mosaic of Europe
2. F. INTRAS
1.
2.
3.
4.
5.
6.
Talleres formativos
Talleres sobre periodismo ciudadano
Material audiovisual
Ruta fotográfica
Concurso sobre Europa
Mosaico de Europa
3. CJD FRECHEN
1.
2.
3.
4.
5.
6.
Hand-on trainings
Citizen journalismus-workshops
Videos
Photo tour
European quiz
Mosaic of Europe
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USER´S HANDBOOK http://ycj.intras.es
4. GRAFFIO
1.
2.
3.
4.
5.
6.
Laboratori di formazione
Laboratorio di giornalismo cittadini
Video
Percorso foto
Concorso sull‘Europa
Mosaico d'Europa
5. HUSCIE
1.
2.
3.
4.
5.
6.
Hand-on trainings
Citizen journalism workshops
Videos
Photo tour
European quiz
Mosaic of Europe
1.
2.
3.
4.
5.
6.
Hand-on træning
Citizen journalistik Workshops
Videoer
Foto tour
Europa-quiz
Mosaik af Europe
6. IIL
7. PRIVATE
1. YCJ PARTNERS CHAT
2. Private Area Library
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USER´S HANDBOOK http://ycj.intras.es
3. COMMON SECTION – YCJ PROJECT
This section will be common to all partners. There are 8 topics in it, which are:
 Partners: who we are
 Activities within the YCJ Project
 Here you have some of our works
 Photo tour
 European quiz
 Mosaic of Europe
 Contact
 Online user’s guide
In PARTNERS: WHO WE ARE, you can see and read a little description of each partner.
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USER´S HANDBOOK http://ycj.intras.es
In ACTIVITIES WITHIN THE YCJ PROJECT, the activities planned by all the partners are listed.
In HERE YOU HAVE SOME OF OUR WORKS visitors will find some of the most representative
works of all the partners translated into English. Documents can be downloaded. This is a kind
of gallery, but each partner will upload ALL the works into its area. Only the coordinator will
upload documents into the part “HERE YOU HAVE SOME OF OUR WORKS”.
INTERCULTURAL ACTIVITIES
1) The PHOTO TOUR is a game where project partners can upload photos from their
countries. Participants should guess what is the country displayed on the photo,
because the name will be hidden. The aim is to enhance cultural dialogue and
exchange visual information about countries, so we can learn about what Europe is.
Any young people entering the platform can play the game, sending photos or just
trying to guess which country it is. Encourage your friends and contacts to use it!
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USER´S HANDBOOK http://ycj.intras.es
In the PHOTO TOUR you will find a game in which you can upload photos of your country.
After you click on LET’S PLAY WITH US, a Flickr page will appear and then you can play the
game. Flickr is a very intuitive application and simple to use. Login by Facebook:
Username: ycj@hotmail.es
Login: project2012
After login, participants should click Upload at the top of the page and then:
Step 1: Choose the desired photos.
Step 2: Upload the photos.
Step 3: Add titles (put numbers e.g.: 0001) and descriptions of the photo in a
riddle way.
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USER´S HANDBOOK http://ycj.intras.es
The EUROPEAN QUIZ is another game prepared by the youth groups and its purpose is
to increase the knowledge about culture, customs and, people of each country. Every
country quiz should have around 20 questions.
To achieve this, we are using this useful application http://www.braineos.com. It is
very simple to use. With the same login that you used on Flickr, you can login here and
create your own questions and answers. To create a quiz, flashcard at the top of the
page must be clicked,
after that a little bit
above, click on make
your own flashcard.
There you can create
simply your Quiz, every
question should have
only an answer. When
you click on the Youth
Citizen Journalism you
will find questions from
all partners’ countries.
Do you dare to try your
knowledge?
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USER´S HANDBOOK http://ycj.intras.es
The MOSAIC OF EUROPE is basically a brain training game. Participant should use all
their geographic skills to try to guess where every country is located and put it in the
right place. After you click on Mosaic of Europe, you must click on the map of Europe
and you will be redirected to the site where you can play and enjoy the game.
This 3 topics are not present in each partners' section. Partners have a specific list of topics
where they can change, add information, upload photos or videos, activities and works done
by their students. The list of topics is (INTRAS version):
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USER´S HANDBOOK http://ycj.intras.es
Also, each partner organization will do any other kind of creative activities, like
drawings, collages, puzzles, videos with riddles about countries, etc, and then upload
all these works into the YCJ platform. Let’s your imagination flies!
In CONTACT you will find the contact details of coordinator of the YCJ project.
In ONLINE USER’S GUIDE you will find this manual in digital format, so you can always
find the instructions to user this guide. This is a private section only for partners.
In SEARCH you can search
different topics and find
relevant
files,
like
documents, videos and
photos. As you can see in
this part, you can refine
your search by many
options.
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USER´S HANDBOOK http://ycj.intras.es
4. PRIVATE PART
Private part is exactly the same for all partners’
organizations, but translated in each partners’ languages.
Let’s see each of these parts:
1) The topic “Talleres formativos” or in English “Hand-on trainings”, show to the visitors our 4
workshops about journalism, how to write articles, photography and video production and
marketing & networking.
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USER´S HANDBOOK http://ycj.intras.es
2) The topic “Talleres sobre periodismo ciudadano” or in English “Citizen Journalism
workshops”, you can find 6 categories, each one properly named: Sport and leisure, music and
culture, travelling, environment, social integration and Europe today. Here you can read the
uploaded files in each category in Downloads Home. However, you can search a specific file in
Search Document. Last but not least, you can upload your files in Submit File.
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USER´S HANDBOOK http://ycj.intras.es
In DOWNLOADS HOME, after clicking in any of the 6 categories, a menu will appear and you
can choose the actions you want to take. The file will be visible for users not registered only if
you click in “publish”.
In SEARCH DOCUMENT, you can refine your search by categories, keywords and other options.
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USER´S HANDBOOK http://ycj.intras.es
In Submit File, you can upload your files one by one. However, you have to follow 3 steps in
order to complete the upload of the files.
Step 1 – Notice that you have 3 different methods to upload.
Step 2 – Choose the file you want to submit.
Step 3 – In this step you can add information about the file, such as title, category and so on.
After completing all the fields, save the document.
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USER´S HANDBOOK http://ycj.intras.es
In VIDEOS partners must upload the audio visual material to be shown during the international
final screening. The rest of audio-visual material produced within the project must be
uploading in our YouTube account (YCJ channel).
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USER´S HANDBOOK http://ycj.intras.es
5. SOCIAL NETWORKING
Here you have two links to go to the Facebook page of the project and to go to our channel in
YouTube.
Every video produced in the workshops must be uploading by the partner in our YouTube
account. Uploading in YouTube is very easy. You must first login in our account. After, you click
on the "Upload Videos" icon in the upper right corner of the YouTube home page and then:
Step 1: Select the file from your computer
Step 2: Upload the desired video
Step 3: Add relevant informations like titles, keywords and descriptions and press the
“Go upload a file” button.
You Tube account details:
Username: Ycitizenj
Login: project2012
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USER´S HANDBOOK http://ycj.intras.es
6. HOW TO MODIFY AN ARTICLE
The easiest way to modify an existing article is to access with the appropriate user to the frontend and goes to the article. In the upper right of the content area a series of icons appear:
create PDF, print, send by email and edit. You should modify your private area in order to
introduce the project and activities into your own language.
By clicking on the EDIT icon (pen), an editor will be opened where you see all the fields related
to the article. First, you have to headline the article, then the content of the article or news.
Use of the editor is very similar to Word, later we will explain its potential with details.
In the editor we also find the Section and Category fields. When we are modifying an existing
article, we usually leave these fields as they are. Depending on the value assigned to sections
and categories, the articles will be in different sections of the website.
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USER´S HANDBOOK http://ycj.intras.es
Another area is PUBLISHING. It is used to indicate whether you want that article or news to be
displayed in the front-end (value "Yes"). Otherwise, this article will not be shown in the frontend for the other users even though users with appropriate permissions can see it (and in this
case the bottom of the article will appear in blue).
The next field is SHOW ON THE FRONT PAGE. Normally the value will be "No", unless you want
the article to be shown on the front page (the homepage).
Two interesting fields are start publishing date and finish publishing date, which allow you to
schedule the publication of articles, both at the beginning of the publication and during the
saving of the information. You can also determine the Access level to the article: public (all
visitors, public part of the web), registered (only users with password, private area of the web)
or special (not used in http://ycj.intras.es).
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USER´S HANDBOOK http://ycj.intras.es
The final fields are not obligatory, but they are important as they help us to improve the search
engine optimization:
-
Description: brief (maximum 140 characters), which permits to know briefly the
content of the information.
-
Keywords: introduce set of terms to facilitate the localization of the article.
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