OSO Meeting Minutes for 4/1/15 Minutes Recorded by Kasey

 OSO Meeting Minutes for 4/1/15 Minutes Recorded by Kasey Robinson, OSO Chair-­‐elect I.
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Welcome—Rachel Reflection—Lyn Pace a. “Grief” A Sense of Place: Project Updates—Myra Frady a. Needs + historic nature b. Dining Hall Site Plan i. Evolving daily ii. Start construction Sept 2015 and complete by August 2016 iii. As is seats 500 with DDR c. Pierce Hall Feasibility Study i. Faculty/Staff Forum in DDR on 4/10/15 ii. Renovations expected for Pierce before Humanities by Jan. 2016 d. Humanities Hall i. Looking at programming needs now ii. Housing CAE, faculty support, academic, IT e. Campus Tree Restoration Plan i. A 100-­‐year restoration ii. Oaks, redwoods, dogwoods, southern magnolia f. Williams Hall Window Restoration i. Windows being replaced this summer g. Moore St. sidewalk i. Building retaining wall for tennis courts h. Haygood Parking Lot Extension i. Adding 46 more parking spaces for students i. Tarbutton Gate update IV.
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i. Ornamental ironwork gate j. Chapel Renovation i. Taking pews out to replace with chairs ii. Working to be mindful of acoustics and lighting, etc k. Property Acquisition i. Purchased 4 houses & 12 acres ii. Use as transition space l. Hamill St. & Emory St. Crosswalk i. Serves Farm & houses across Emory St. ii. Traffic light iii. Hamill St. no longer has city function iv. Could potentially happen this summer m. Roundabout at Whatcoat St. & Pierce i. Has not been fully approved yet, but could happen this summer n. Pedestrian Bridge Across 1-­‐20 i. Still working on getting approval o. Future projects on the radar i. Seney Hall HVAC ii. Storm Water Management iii. Hamill St. closure iv. West service road v. Williams Hall feasibility vi. Old Dining hall feasibility vii. New Master Plan viii. GRC in new master plan p. Big thanks to staff helping make all possible, particularly Rachael, Kendra, & OCIT Office 365/Spam E-­‐mail—Karla Fields and Seth Tepfer a. Increase in spam as of late, address it by: i. Marking mail as “junk” ii. Gear shift -­‐> options -­‐>junk e-­‐mail reporting -­‐> “automatically send reports” b. Phishing e-­‐mail i. Hover your mouse over the link—if you do not recognize it, do not click it ii. Mark that e-­‐mail as spam iii. IT would NEVER ask for your ID/PASSWORD! c. Use Calendar Invites i. To include pictures, follow these steps 1. Insert -­‐> picture 2. Right click on picture to change the size Committee Updates a. Employee council—Amy Covington i. April 15th Town Hall Meeting, 12noon – 2pm ii. Carpool available; if interested, let Amy know VI.
b. Hardship Fund through Emory available—up to $2000 per event c. Social—Sarah Henderson i. April/May Birthday being hosted by Admissions d. Treasurer—Kendra Mayfield i. Balance $2674.00 ii. Flower fund $1729.40 General Updates/Announcements a. Cathy—working on updating our website b. Khatija—HR updates i. License psychologist available to staff from 10am – 3pm ii. FSAP to be offered in summer iii. Reminder to participate in National Walking Day c. Veronica—Spring Concert, Sean Kingston, to take place on quad on 4/10/15 (gym-­‐rain location) d. Happy Birthday to Dean Joe Moon e. Seth—Google Maps has “Pac Man” theme for Google Maps today With no further announcements or updates, the meeting adjourned at 10:50 a.m.