easyQuote™

easyQuote™
eSchoolMall’s easyQuote™ is an electronic sourcing tool to
automate the price quote process for buyers and for vendors.
easyQuote is a component of eSchoolMall’s powerful suite of
online procurement solutions that includes easyBid™, our fully
automated sealed bid engine and easyPurchase™, our fully automated contract management and
purchasing tool. easyBid provides robust sealed bidding capability designed to automate and
streamline the costly, time-intensive and often error-prone manual sealed bid solicitation process
being used by most school districts and educational service agencies today. easyPurchase
automates the purchasing process, from contract management and catalog presentation, to online
requisitions and workflow-driven approval routing, to purchase order generation and desktop
receiving. easyQuote facilitates the buying process when multiple price quotes are required.
Reduced Sourcing Cost
and Increased Sourcing
Efficiency
Schools, buying cooperatives and educational service agencies are demanding flexible tools to
decrease time and cost in the sourcing process, to improve communication with their vendors and
to increase buyer efficiency. easyQuote has been designed, with customer and vendor input, to
address the requirements for multiple price quotes that comply with regulatory requirements at the
state, local or district level.
easyQuote captures all the information required to publish a request for quote from new or existing
vendors in an easy to use electronic format. Included in the easyQuote solution is the ability for
buyers to create, view, modify and copy electronic quotes. Completed quotes with terms and
conditions are published to a pre-selected vendor community for response. Vendors receive the
quote request as an e-mail message and respond within the due-by date and time. Buyers can
then award the quote online. The eSchoolMall easyQuote solution provides reporting and auditing
at every step of the quoting process.
Facilitates fully auditable, secure price quotes that comply
with an organization's legal, regulatory and reporting
requirements
Automates the creation of price quote requirements and the solicitation of vendor responses
Automates the creation of vendor distribution lists and e-mail notification for all vendors
No barriers to participation – vendors need only an e-mail account and internet access to
respond to a request for quote
Data reporting for all participants at every step in the request for quote process
Insures accountability and provides an audit trail by capturing all information on every price
quote
Customer Features
Easy to use - minimal training for quote preparation and no
training requirement for vendors
Provides robust data and management information
Significantly reduces the personnel time and paperwork required to complete a request for
quote
Manages spend on the goods and services procured across the entire organization
Facilitates faster, more effective communication with vendors
Includes eSchoolMall's Customer Care support and maintenance
Customer Benefits
2 Walnut Grove Drive, Suite 190 | Horsham, PA 19044 | 215-444-9300 | Fax 215-444-9200
E-mail us at information@eschoolmall.com | Visit us on the web at www.eschoolmall.com
© 2003 eSchoolMall, Inc. | All Rights Reserved
easyQuote™
easyQuote Process
Create Quote Request
The buying organization describes the
products and services to be quoted.
easyQuote provides an online format to
create, view, modify and copy electronic
quotes. Quote responders are selected
from
the
organization’s
vendor
community and the quote is published.
Vendor Quote Response
Vendors receive an e-mail containing all
the information needed to respond to
the quote request in a timely manner.
Vendors respond to the quote online
and submit the completed response
back to the buying organization.
easyQuote allows vendor response
status to be viewed by the buying
organization throughout the process.
View Quote Response
The buying organization receives
completed quotes from their vendors.
easyQuote allows all quotes to be
viewed and compared online. Vendors
receive an e-mail message when the
quote is awarded and can view their
quote status online.
2 Walnut Grove Drive, Suite 190 | Horsham, PA 19044 | 215-444-9300 | Fax 215-444-9200
E-mail us at information@eschoolmall.com | Visit us on the web at www.eschoolmall.com
© 2003 eSchoolMall, Inc. | All Rights Reserved