June 2015 - OU Medicine

Departmental Activities
June 2015
Time, Attendance and
Leave (TAL)
The University of Oklahoma Health Sciences
Center is implementing the Time, Attendance
and Leave (TAL) system to automate employee time entry
and leave tracking to allow for real-time tracking of time
Paydays and leave requests
and leave effective Sunday, May 31.
will change May 31.
This conversion includes a transition to biweekly payroll and the implementation
of an automated system to track employee time and leave. Starting May 31, 2015,
all OUHSC employees are required to use the TAL system (http://TAL.ouhsc.edu) as
the official record of time, attendance, and leave. All leave requests will be submitted and approved through the TAL system.
Training Manuals Available Online
If you missed the opportunity to attend an in-person training, there are online
training manuals available for supervisors, payroll coordinators, and employees at
http://tal.ouhsc.edu/Training.aspx.
Town Hall Recording Available Online
If you missed the opportunity to hear about this project at a previous town hall
meeting, a recorded version of this presentation is available at http://
tal.ouhsc.edu/Resources/TownHallPresentation.aspx. NOTE: Best viewed in
Internet Explorer.
More Information
Up-to-date information is also available at http://www.ouhsc.edu/taltalk/. You
may also contact your supervisor or payroll coordinator for more information and
instructions.
SUBMISSIONS OR QUESTIONS: Maggie-Montgomery@ouhsc.edu ▪ (405) 271-5121 ▪ http://www.oumedicine.com/psychiatry
June
MONDAY
T U ES D A Y
1
Jan. 3
Jan. 5
Jan. 10
Jan. 11
Jan. 11
Jan. 17
Jan. 18
Jan. 18
Jan. 18 8
Jan. 19
Jan. 24
Jan. 24
W EDN E SD A Y
monthly
meetings
2
3
T HU R SD A Y
F RI D AY
4
12:15 Education Council (WP 3460)
Departmental
12:00
Morbidity and Mortality Conference (WPM&M
3460)Conference
Clinical Council
Faculty
Meeting
(12:00, WP3460)
4:00 Research Council(12:00,
(WP 3360)
WP3460)
(12:00, Samis Center,
1:00 Clinical Council (WP 3460)
West Board Room)
2:00 Administrative Advisory Council (WP3350)
12:00 General Residency Training Program (WP3460)
12:00 VA Mental Health Council (VAMC, 8A165)
12:5 Child Mental Health Services (Family Therapy Rm)
1:00 Child Residency
Training Committee
9
10 (WP-3031)
11
12:00 Journal Club (WP 3460)
Departmental
Professorial
Clinical TrainingChild
Committee
– Psychology Internship
12:15
Executive Committee
Rounds
and Postdoctoral Fellowship (CH2B-2410)
(11:30, WP3460)
(12:00, WP3460)
3460)
8:00 Executive Committee
AAC(WP
Meeting
5
Clinical Substance
Abuse Seminar
(2:00, Samis Center)
Clinical Psychology
Training Executive
Committee
(12:00, WP3350)
12
Clinical Substance
Abuse Seminar
(2:00, Samis Center)
(2:30, WP3350)
15
Dept. Staff Meeting
(12:00, WP3460)
22
16
Residency Education
Policy Committee
(12:00, WP3360)
Child Fellowship
Training Committee
(12:00, Child
Therapy Room)
23
17
Education Council
(12:00, WP3460)
24
Child Professorial
Rounds
(12:00, WP3460)
18
CANCELLED:
Residents Journal Club
(12:00, WP3460)
19
Clinical Substance
Abuse Seminar
(2:00, Samis Center)
Clinical Psychology
Training Executive
Committee
(12:00, WP3350)
25
26
Clinical Substance
Abuse Seminar
(2:00, Samis Center)
Appointment,
Promotion & Tenure
(11:00, WP3360)
29
30
SUBMISSIONS OR QUESTIONS: Maggie-Montgomery@ouhsc.edu ▪ (405) 271-4219 ▪ www.oumedicine.com/psychiatry
Announcements
Department of Psychiatry and Behavioral Sciences
June 2015
ities
Scholarly Activ
PRESENTATIONS
168th Annual Meeting of the American Psychiatric Association, Toronto, Canada, May 16-20:
Chakraburtty A, Krajicek SE, Tucker P: Childhood Functional Abdominal Pain Syndrome. Poster presentation.
Grewal T, Tucker P, Sadiq A: A Case Report: Olanzapine as a Cause of SIADH with Severe Hyponatremia. Poster
presentation.
Ostermeyer, B. Moderator: Scientific and Clinical Report Session on Integrated Care: Some Tools of the trade.
Ostermeyer, B. Moderator: Scientific and Clinical Report Session on Integrated Care: Across Clinical Settings.
Ostermeyer, B. Moderator: Scientific and Clinical Report Session: Possible Comorbidities and Engaging Survivors.
Tucker P, Nitiema P, Khan Q, Pfefferbaum B: Inflammatory and Immunologic Cytokines: Relationships with Hurricane Exposure, Ethnicity, Gender and Psychiatric Diagnoses. Poster Presentation.
Tucker P, Nitiema P, Pfefferbaum B, Brown S, Wendling T: Lasting Impact of Direct Exposure to Terrorism on
Health, Mental Health and Posttraumatic Growth. Poster Presentation.
Tucker P, Nitiema P, Pfefferbaum B, Brown S, Wendling T: Lasting Impact of Direct Exposure to Terrorism on
Health, Mental Health and Posttraumatic Growth. (APA Press Conference)
Tumbi A, Tiller DH, Tucker P: Psychosis and Eating Disorder. Poster presentation.
PUBLICATIONS
Pfefferbaum, B., Jacobs, AK, Griffin, N., and Houston, JB. (2015). Children’s disaster reactions: The influence of exposure and personal characteristics. Current Psychiatry Reports, 17:56. (May) DOI: 10.1007/s11920-015-0598-5
Pfefferbaum, B., Jacobs, AK, Houston JB, and Griffin, N. (2015). Children’s disaster reactions: The influence of family
and social factors. Current Psychiatry Reports, 17:57. (May) DOI: 10.1007/s11920-015-0597-6 DOI 10.1007/
s11920-015-0597-6
Jacobs, A.K., and Pfefferbaum, B. (2015). The use of debriefing in children. Current Psychiatry Reports, 17:40. (May).
DOI: 10.1007/s11920-015-0578-9
HIGHLIGHTED TEACHING ACTIVITIES
Britta Ostermeyer, MD, MBA. “Depressive Disorders,” Core curriculum class to Internal Medicine residents, (1 hour),
March 30.
COMMUNITY VOLUNTEERING
Britta Ostermeyer, MD, MBA. Physician Volunteer, Oklahoma City Public School Sports Physicals. Event organized by
OU Physicians and the Oklahoma City County Health Department, May 27 and May 29.
SUBMISSIONS OR QUESTIONS: Maggie-Montgomery@ouhsc.edu ▪ (405) 271-4219 ▪ www.oumedicine.com/psychiatry
Conferences and Seminars
Department of Psychiatry and Behavioral Sciences
June 2015
GRAND ROUNDS
12:00 -1:00 p.m. (Information/Accommodations: (405) 271-4468
The University of Oklahoma College of Medicine designates this live activity for a maximum of 1 AMA PRA Category 1 Credit.
Grand Rounds to resume in September, 2014
Morbidity and Mortality Conferences/Residents Journal Club
p.m. (Information/Accommodations: (405) 271-4468
Grand Rounds: Morbidity12:00
and-1:00
Mortality
(M&M) Conferences and Residents’ Journal Club
12:00-1:00 (WP 3460)
Moderator: Phebe Tucker, MD
Attendance at these conferences is restricted to full-time Psychiatry faculty, residents, and fellows.
Thursday, June 4 (M&M Conference): “Highs and Lows of Dopamine in Parkinsonism,” Ambreen Rahman,
MD, Resident Physician PGY1, Psychiatry and Behavioral Sciences.
Thursday, June 18 (Journal Club): CANCELLED
The University of Oklahoma’s Emergency Communication System (ECS) enables the University to send time-sensitive
notifications about emergency situations to all students, faculty, staff, and identified campus affiliates. These urgent
messages will be transmitted to all available voice service, e-mail and text messaging options listed for your account.
The messages will provide information and instructions for action during a given situation. The effectiveness of the ECS
is dependent on the accuracy of the contact information in the system. It is up to you to provide and confirm the contact information for the messages to reach you. It is suggested that you enter a personal cell phone number as your
primary cell phone and that you select the “Text Message” option for this number. Contact information from the campus information systems is transmitted nightly to the ECS to update the system. This information will not be shared
with other entities and it will be kept private and confidential.
To check or update your contact information, please go to HSC Employees and Students Self-Service:
http://www.ouhsc.edu/selfserve.aspx
SUBMISSIONS OR QUESTIONS: Maggie-Montgomery@ouhsc.edu ▪ (405) 271-4219 ▪ www.oumedicine.com/psychiatry
Conferences and Seminars
Department of Psychiatry and Behavioral Sciences
June 2015
Professorial Rounds
Second and fourth Wednesdays, 12:00-1:00 p.m., G. Rainey Williams Pavilion, Room 3460 - Information/Accommodations: (405) 271-4219
The University of Oklahoma College of Medicine designates this live activity for a maximum of 1 AMA PRA Category 1 Credit.
Please contact Mayra Castaneda at 271-4219 for seminar schedule and information.
Clinical Substance Abuse Seminar
Fridays, 2:00-3:00 p.m., Samis Center, Third Floor Conference Room—Information/Accommodations: (405) 271-5121
(An approved provider of Continuing Education Credit for Social Workers, Psychologists, CADC/LADC, M.D (CME #13d25)
Please contact Diedre Williamson at 271-5121 for seminar schedule and information.
SUBMISSIONS OR QUESTIONS: Maggie-Montgomery@ouhsc.edu ▪ (405) 271-4219 ▪ www.oumedicine.com/psychiatry
Campus Closure and Evacuation
Department of Psychiatry and Behavioral Sciences
June 2015
NON-ROUTINE CAMPUS CLOSURE
Coverage of Clinical Services. The Department’s policy regarding coverage of clinical services during non-routine campus
closures requires faculty and trainees to cover, or arrange for coverage of, both outpatient and hospital-based clinical services. Each clinician must arrange coverage for any obligated services he/she is unable to provide. Clinical staff are expected to provide support as needed either onsite or from off campus. It is important to anticipate and prepare for the
effects of bad weather on outpatient schedules. Clinicians and clinical support staff should plan to have sufficient information on patients to verify schedules and to prepare for the necessity of cancellations in the event the campus is closed.
Departmental Emergency Contact List. All areas should have current copies of the Departmental Emergency Contact list
(“Telephone Tree”). Please print this document for your information to take with you in anticipation of non-routine campus closings. Do not post in public areas. Please note the person(s) you are responsible to contact. If you do not talk to or
receive a response from the person(s) you are required to contact, you are then responsible for contacting the people
the unreachable person(s) should have contacted.
EMERGENCY EVACUATION PROCEDURES
Williams Pavilion, Department of Psychiatry and Behavioral Sciences
(Be sure to take emergency kits which are stored in each area.)
Designated Evacuation Locations (once on location, check in with designated person from your area)*
Fire: Second Floor, Bird Library (do not use elevators to exit Williams Pavilion)
Severe Weather: Tunnel between Basic Sciences Medical Building and the Bird Library
Bomb Threat: College of Dentistry Building
*In case of severe weather after 6:00 pm, go to the center hallway in the lowest level of the Williams Pavilion.
Evacuation of Ambulatory Persons:




Evacuate the building through the nearest available exit that is safe to use
Shut doors but do not lock them
Walk to designated location (see above)
Sign in when you arrive
Evacuation of Non-Ambulatory Persons:
Go to the northwest stairwell in the Williams Pavilion where firefighters and other support personnel will assist
going down the stairs OR by elevator if it can be done safely. Do not use elevators if fire is suspected. Use the
southwest stairwell if the northwest stairwell is inaccessible.
Emergency Telephone: 271-4911
Non-Emergency Police/Fire: 271-4300
SUBMISSIONS OR QUESTIONS: Maggie-Montgomery@ouhsc.edu ▪ (405) 271-4219 ▪ www.oumedicine.com/psychiatry