the Harley Art Market Exhibitor Manual

Transcription

THE CHRISTMAS
FOOD & ART MARKET
25-27 November 2016
EXHIBITOR MANUAL
THE EVENT
 Free entry, free car parking
 A heated marquee with fifty+ stalls featuring designer makers
 The Harley Artist Studios open to the public
 Twenty+ stalls featuring regional speciality food producers
 Exhibitions at The Harley Gallery and locally produced food at The Welbeck Farm Shop
 Newly opened gallery dedicated to the display of fine and decorative arts from the Portland Collection, which
has attracted major national press coverage
Seriously special Christmas shopping. The market stalls have been selected by experts from The Harley Gallery
and Welbeck Farm Shop. From traditional crafts to cutting edge design, top makers from across the country show
off their work at the Art Market. The Harley Artists’ welcome visitors to explore their studio to learn about their
practice and buy work directly. The Welbeck Farm Shop present their fabulous food market, focussing on local
products including beer, cheese, bread and chocolates made on The Welbeck Estate.
The Harley Gallery, Welbeck, Worksop, Nottinghamshire, S80 3LW
www.harleygallery.co.uk / info@harleygallery.co.uk +44 (0) 1909 501700
Harley Gallery Trading Ltd Company No. 08083700
The Harley Foundation Registered Charity No. 276611
THE CHRISTMAS
FOOD & ART MARKET
25-27 November 2016
EXHIBITOR MANUAL
EVENT TIMINGS
SET UP
OPENING TIMES
TAKEDOWN
Thursday 24th
November 2016
4pm – 7pm
Friday 25th
November 2016
7am – 9.30am
10am – 5pm
Saturday 26th
November 2016
Sunday 27th
November 2016
10am - 5pm
10am - 4.00pm
4.00pm – 7pm
EVENT CONTACTS
Susan Sherrit
Harley Gallery Manager
01909 501700
ssherrit@harleygallery.co.uk
Carol/Katie/Carl/Matthew
Harley Front of House Coordinators
01909 501700
shop@harleygallery.co.uk
KEY DATES AND PAYMENTS
SUBMIT APPLICATION FORM - CLOSING DATE
APPLICATION ACCEPTANCE NOTICE
MANUAL AND BACS FORM SENT OUT
COMPLETED BACS PAYMENT FORM TO
THE HARLEY GALLERY
FEE PAYMENT IN FULL TO
THE HARLEY GALLERY TRADING LTD
CHOOSE SET UP SLOT
3rd July 2016
18th July 2016
5th Sept 2016
5th Sept 2016
5th Sept 2016
MAKING PAYMENTS
Payments must be made before or on the scheduled date. The Harley Gallery will contact sucessful applicants to
confirm details of their stand and related costs. Failure to make payments by the scheduled date may result
in the stand being reallocated. Payments can be made over the phone via credit or debit card. Alternatively a
cheque made to The Harley Gallery Trading Ltd and posted to Susan Sherrit, The Harley Market, The Harley
Gallery, Welbeck, Worksop, Nottinghamshire, S80 3LW. If an exhibitor withdraws from the event after the 1st
October 2016, stand fees cannot be refunded.
THE CHRISTMAS
FOOD & ART MARKET
25-27 November 2016
EXHIBITOR MANUAL
STAND DETAILS
SIZE AND POSITIONING:
Each table is 180cm x 60cm. Every exhibitor is provided with a wooden trestle table as standard. The tables are
set back against the marquee wall or wall panel, therefore exhibitors are unable to stand/sit behind the table. A
chair will be provided at the end of each table. Exhibitors must bring their own table covering/props. Alternatively
exhibitors may bring their own display system to replace the table. This must not exceed 180cm x 60cm and
exhibitors must tick the box on the application form to let The Harley Gallery know. Displays must not be larger
than the dimensions indicated. Displays must not encroach into the public thoroughfares.
WALLS:
These are optional and subject to availability, they have an additional charge of £20. They are allocated at the
discretion of The Harley Gallery. 2-D work which requires wall space will be given priority. Exhibitors must
ensure they tick the box on the application form if they want walls.
Back walls are 240cm x 240cm, side walls are 240cm x 60cm. They are constructed of 12mm thick MDF panels,
affixed to a metal frame and painted white. Exhibitors can screw into the panels using screws no longer than
2cm long. The walls should not be damaged. No rawl plugs or adhesives should be applied to the walls.
Exhibitors must not paint the walls but can attach wallpaper or similar with pins or staples.
ELECTRICITY:
Electricity/plug sockets is optional and subject to availability, it costs an additional £20. It is allocated at the
discretion of The Harley Gallery. Work which requires electricity such as lighting will be given priority. Please
ensure you tick the box on the application form if you require electricity.
THE MARQUEE:
The marquee will be located adjacent to The Harley Studios, approximately 200 meters from The Harley Gallery.
The marquee will be heated and security guards will be present during closed periods.
COST BREAKDOWN:
Basic, includes space and table only
Basic graduate stand; includes space and table only
mandatory
mandatory
£250.00
£200.00
(To qualify exhibitors must have graduated in the last two years)
Walls
Electricity
optional
optional
£20.00
£20.00
THE CHRISTMAS
FOOD & ART MARKET
25-27 November 2016
EXHIBITOR MANUAL
ARRIVAL & SET UP
Exhibitors are asked to request a set up slot to unload goods and equipment. There are six spaces per slot and
are offered on a first come first serve basis. Exhibitors are encouraged to be quick to make their request to
avoid dissapointment.
Thursday 24th November 2016
Friday 25th November 2016
4.00pm-4.30pm
4.30pm-5.00pm
5.00pm-5.30pm
5.30pm-6.00pm
6.00pm-6.30pm
6.30pm-7.00pm
7.00am – 7.30am
7.30am – 8.00am
8.00am – 8.30am
8.30am – 9.00am
9.00am – 9.30am
10am event opens
After un-loading vehicles must be moved to exhibitor parking. You must not arrange your stand before moving
your car. The carpark is situated 200 meters from the marquee and is signposted. Stands must be set up and
thoroughfares clear for public access by 9.30am on Friday 25th November.
Set Up Times
Public Opening Times
Thursday 24th November 2016
4.00pm – 7.00pm
closed
Friday 25th November 2016
7.00am – 9.30am
10.00am – 5.00pm
DEPARTURE & TAKE DOWN
Stands may only be dismantled after close at 4.00pm Sunday 27th November. Please pack goods and
equipment before collecting your car. Exhibitors must be especially aware of road safety during takedown when
it is dark.
SUGGESTED EQUIPMENT FOR SET UP
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A cover for the table
Props, display stands or systems to display your work
A plastic sheet to cover your stall overnight
A float of money. We do not provide a cash service or have a cash machine on site.
Scissors
Calculator
Paper and pen
Bags/packaging for sold goods
Warm clothing. Please note this is a winter event taking place in a marquee.
A torch as it will be dark and the exhibitor car park is a short walk from the marquee
Tools if required
A mirror if you sell jewellery
Packed-lunch, although there is food available at the events
STORAGE
Please note the only space for exhibitor storage is under the trestle table. We suggest you bring a large table
covering which reaches the floor so that your packing materials are neatly disguised.
THE CHRISTMAS
FOOD & ART MARKET
25-27 November 2016
EXHIBITOR MANUAL
EXAMPLES OF PREVIOUS STANDS
THE CHRISTMAS
FOOD & ART MARKET
25-27 November 2016
EXHIBITOR MANUAL
ACCOMMODATION
There are several bed and breakfast providers in the local area. Please note that you will require a car
or to organise transport to travel from The Harley to most of these providers. Our closest provider is
Brown’s Bed and Breakfast which is a 0.5m walk to The Harley Gallery.
The Ulvers
Tel: 01623 361115
www.theulvers.com
Browns Bed and Breakfast, Holbeck
Tel: 01909 720659
www.brownsholbeck.co.uk
Blue Barn Farm
Tel: 01623 742248
www.bluebarn-notts.co.uk
Travelodge, Worksop
Tel: 0871 984 6185
www.travelodge.co.uk/hotels/193/Worksop-hotel
North Farm House, Budby
Tel: 01623 820196
www.northfarmhouse.co.uk
Boon Hills Farm, Langwith
Tel: 01623 743862
www.boonhillsfarm.co.uk
Best Western Lion Hotel, Worksop The Jug and Glass, Langwith
Tel: 08443 876173
Tel. 01623 742283
www.bestwestern.co.uk
www.jugandglasslangwith.co.uk
THE CHRISTMAS
FOOD & ART MARKET
25-27 November 2016
EXHIBITOR MANUAL
TRANSPORT
CAR
The Harley Gallery is situated on The Welbeck Estate, Nottinghamshire, close to the Derbyshire border. Our
entrance is on the A60, between Mansfield and Worksop. The Harley Gallery is 15 minutes from the M1 Junction
30 and the A1 Worksop exit. For SatNavs please use the postcode S80 3LT, for the Welbeck car park.
RAIL
The nearest train station is Creswell (Derbyshire). Creswell is on the Robin Hood Line, between Nottingham and
Worksop. Trains to Retford are also very convenient, we recommend booking a taxi for onwards travel. The drive
from Retford is approximately 30 minutes.
TAXI
From Retford:
From Worksop:
From Mansfield:
Hinchcliffe’s:
Town Taxis:
Nunns:
P&P’S:
ACE ABC:
123:
A 2 B:
01777 702049
01909 488333
01909 500005
01909 500800
01623 654321
01623 471471
01623 655555
CASH MACHINES, PHARMACY, POST OFFICE
These amenities can be found in the village of Whitwell, two and a half miles from Welbeck. The Cash machine
and Post Office are located in the CO-OP shop and the pharmacy, Gilbert & Armstrong is located behind the car
park 50 meters from the CO-OP.
PETROL STATION
The closest petrol station is situated in Worksop 5 miles from Welbeck on the A60/A57 roundabout.
CARD PAYMENT SERVICE
The Harley Gallery provide a card payment service for exhibitors during the event. If you wish to use this service
please ensure you tick the relevant box on the application form. The Harley Gallery will send successful
applicants a form to complete and return. The form requests exhibitors’ bank details so money from sales using
the card facility can be transferred directly to their bank account after the event. There is a charge of 5% on the
transaction value which contributes to the cost of the card terminal and merchant services which The Harley
Gallery incurs. This charge will be deducted from your transfer.
THE CHRISTMAS
FOOD & ART MARKET
25-27 November 2016
EXHIBITOR MANUAL
CATERING
There are several places to buy refreshments at the weekend but please remember this is a busy event so ques
can be long! Available is the Harley Café and Welbeck Farm Shop in the Gallery Courtyard alongside hot food
from the food exhibitors. The Art Café which is situated in The Harley Education Room, 100 meters from the
marquee and The Welbeck Café by the Dukeries Garden Centre which is just behind the marquee. We will also
provide a kitchen facility with free tea coffe and hot chocolate in the Harley Offices which are also close to the
marquee.
BRING YOUR OWN MUG FOR FREE DRINKS
Exhibitors and exhibitor assistants are more than welcome to bring along their own mug/flasks and use the
Harley Office’s kitchen to make free hot drinks. We will provide, tea, coffee, milk and sugar throughout the event.
NETWORKING & MARKETING
The Harley Gallery will promote the event throughout the year online. Exhibitors are welcome to contribute to our
social media feeds:
www.facebook.com/harleygallery
www.twitter.com/harleygallery
MOBILE COVERAGE
Exhibitors who use card services which require mobile coverage should be aware that Welbeck is not a
particularly well serviced area. It is advised that exhibitors check their coverage before the event.
TERMS AND CONDITIONS
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All work must be original and by the maker
All payments must be made by specified dates. The Harley Gallery reserves the right to withdraw
and reallocate stands which are not paid for by the specified dates
Should an exhibitor withdraw from the event after the 1st October 2016 their stand fee will not be
refunded.
Exhibitors must not sublet their space without permisson
Exhibitors should ensure their stand is staffed at all times during public opening times
Exhibitors must not close their stand before closing times
Exhibitors will be liable for any damage to stand fittings, wall panels, table, chair
If The Harley Gallery cancel the event the exhibitor fee will be refunded in full but The Harley Gallery
cannot be held liable for any additional expences incurred
The Harley Gallery reserves the right to photograph exhibitors stands and exhibits for promotional
purposes. Exhibitors agree to grant The Harley Gallery non-exclusive copyright for the images they
supply during the application process for promotional purposes
All exhibitors are required to contribute to a post event survey
Nothing must block the public thoroughfare, fire exits or entry points, nor extend beyond the perimiter
of exhibitor stands
All electrical equipment must be PAT tested
THE CHRISTMAS
FOOD & ART MARKET
25-27 November 2016
EXHIBITOR MANUAL
SITE MAP
Please refer to the map below when arriving at Welbeck. There will be direction signs from the roadside to help
you find the marquee and exhibitor parking.
The Harley Gallery is situated on The
Welbeck Estate, Nottinghamshire, close to
the Derbyshire border. Our entrance is on
the A60, between Mansfield and
Worksop. The Harley Gallery is 15 minutes
from the M1 Junction 30 and the A1
Worksop exit.

the Harley Art Market Exhibitor Manual

Transcription

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the Harley Art Market Exhibitor Manual