Board Meeting

Transcription

Board Meeting

NEW MEXICO MORTGAGE FINANCE AUTHORITY
Board Meeting
344 4th St. SW, Albuquerque, NM
Wednesday, March 16, 2016 at 9:30 a.m.
Proposed Agenda
Chair Convenes Meeting
 Roll Call (Jay Czar)
 Approval of Agenda – Board Action
 Approval of 12/16/15 Board Meeting Minutes – Board Action
 Employee Introductions;
Jackie Garrity – Program Manager, Community Development Department (Rose Baca-Quesada)
Board Action Items
Finance Committee
1 HOME Investment Partnership Program 2016 Allocations (Izzy Hernandez)
2 Financial Advisory Services Award (Kathy Keeler)
3 Down Payment Assistance Housing Opportunity Fund Appropriation (Yvonne Segovia)
4 External Audit Request for Proposal (Yvonne Segovia)
Action Required?
YES
YES
YES
YES
Other
5 Servicing Implementation Update (Theresa Laredo-Garcia/Gina Hickman/Erik Nore)
NO
Contracted Services/Credit Committee
6 Limited Source Procurement-Idaho Housing Finance Association (Erik Nore)
7 Request to hire NRHA – Executive Director (Rose Baca-Quesada)
8 2016-2017 Emergency Homeless Assistance Program (EHAP) Request for Proposal (Gina Bell)
9 2016-2017 Rental Assistance Program (RAP) Request for Proposal (Shannon Tilseth/Gina Bell)
10 2016-2017 Contract Renewal Awards for Housing Opportunity for Person With AIDS (HOPWA)
(Nicole Sanchez)
11 Eunice 16 - Increase in Governor's Innovations in Housing award (Sabrina Su/Dan Puccetti)
YES
YES
Contracted Services/Credit Committee – Housing Trust Fund (HTF)
12 Eunice 16 - Increase in Housing Trust Fund (HTF) Award (Sabrina Su/Dan Puccetti)
YES
YES
YES
YES
YES
Other Board Items
13 (Staff is available for questions)
 Staff Action Requiring Notice to Board
Information Only
Monthly Reports
 1/31/16 Financial Statements
 Communications Department Reports
No Action Required
Announcements and Adjournment
Confirmation of Upcoming Board Meetings
 April 15, 2016 – Wednesday – 9:30 a.m. (MFA)
 May 18, 2016 – Wednesday – 9:30 a.m. (MFA)
 June 15, 2016 – (Gallup – location to TBD)
Discussion Only
Board Meeting
Wednesday, March 16, 2016 at 9:30 a.m.
Proposed Agenda
Chair Convenes Meeting
 Roll Call (Jay Czar)
 Approval of Agenda – Board Action
 Approval of 12/16/15 Board Meeting Minutes – Board Action
 Employee Introductions;
Jackie Garrity – Program Manager, Community Development Department (Rose Baca-Quesada)
Board Action Items
Action Required?
Finance Committee
1 HOME Investment Partnership Program 2016 Allocations (Izzy Hernandez) - Allocating HUD HOME funds
totaling $6,374,337
2
Financial Advisory Services Award (Kathy Keeler) - MFA’s Board approved a request for Proposal for Financial
Advisory Services for Single Family and Multifamily Housing Programs at its December, 2015 meeting. MFA
received one response to the RFP. Proposals were scored by an internal committee of five staff members in
accordance with the evaluation criteria as outlined in the RFP. CSG Advisors received an average score of 91.8.
Staff recommends that CSG be selected to provide Financial Advisory Services for Single Family and Multifamily
Housing Programs. Per the RFP, the contract begins on the date the MFA Board approves the award and ends on
March 31, 2019. At the option of the Board, the contract may be extended for two, one year periods under the same
terms and conditions.
3
Down Payment Assistance Housing Opportunity Fund Appropriation (Yvonne Segovia) - The DPA Program has
exhausted all available appropriations due to increased demand in the Single Family Mortgage Program. Therefore,
Staff recommends $5,500,000 of new funds be appropriated to the DPA Loan Program to support anticipated demand
through 9/30/16.
4
External Audit Request for Proposal (Yvonne Segovia) - New Mexico Office of the State Auditor (OSA) directed
the MFA to seek proposals for the financial and compliance audit for the fiscal year ended September 30, 2016 in a
joint venture with the OSA. The term of this Request for Proposal is for one year with two one-year extensions at the
option of the Board. Staff recommends the approval of the Request for Proposal for External Audit Services.
Responses will be due to MFA by April 8, 2016.
Other
5 Servicing Implementation Update (Theresa Laredo-Garcia/Gina Hickman/Erik Nore) - In June 2015, the Board
approved implementation of a Hybrid Sub-Servicing Model in partnership with IHFA for the administration of
MFA’s Single Family Mortgage Program loans. Since approval, the Committee has been working steadily with our
business partners, adjusting along the way as necessary to put in place the required components to implement the
model. As we move towards our strategic objective, we continue to progress and adjust as needed to ensure that we
will reach our ultimate goal. Through the implementation of this hybrid sub-servicing model, MFA will generate a
profitable long-term revenue stream, which allows for support of other MFA mission driven initiatives. Also, MFA
will accomplish the goals to develop investor seller and servicer capacity and establish in-house mortgage operations
virtually eliminating MFA’s risk for reliance on third-party service providers for the administration MFA’s Single
Family Mortgage Program.
MFA Board Agenda
November 16, 2011
Page 2
Contracted Services/Credit Committee
6 Limited Source Procurement-Idaho Housing Finance Association (Erik Nore) - Staff recommends Board
approval of a limited source procurement of mortgage loan servicing and program support services with Idaho
Housing and Finance Association (“IHFA”) in accordance with the scope of work and fee for service detailed in the
following memo. Following Board approval of the limited source procurement, Staff will negotiate the parameters of
the sub-servicing/ general services contract with IHFA and execute the agreement effective June 1, 2016.
7
Request to hire NRHA – Executive Director (Rose Baca-Quesada) - Staff recommends approval from MFA’s
Board of Director’s to employ Richard Frey as the executive director of the NRHA.
8
2016-2017 Emergency Homeless Assistance Program (EHAP) Request for Proposal (Gina Bell) - The
Emergency Homeless Assistance Program allows for approximately $889,080 to be awarded to qualified respondents
to improve the quality of existing emergency shelters for the homeless by helping to meet the costs of operating
emergency shelters and to provide certain essential services to individuals and families experiencing homelessness.
9
2016-2017 Rental Assistance Program (RAP) Request for Proposal (Shannon Tilseth/Gina Bell) - The Rental
Assistance Program allows for approximately $789,916 to be awarded to qualified respondents to provide rapid rehousing assistance to individuals or families who are literally homeless. The secondary objective is to prevent
individuals and families from becoming homeless.
10 2016-2017 Contract Renewal Awards for Housing Opportunity for Person With AIDS (HOPWA)
(Nicole Sanchez) - MFA recommends renewing the contracts for New Mexico AIDS Services and Southwest CARE
Center for the HOPWA program to provide rental assistance and supportive services to persons and their families
with HIV/AIDS. If approved, NMAS would be awarded approximately $387,879.45 and SCC would be awarded
approximately $208,819.96 for the Balance of State award. MFA would be awarded $18,454.62 in administration
fees. The service area awards for the HOPWA Balance of State Allocation are outlined in Exhibit A.
11 Eunice 16 - Increase in Governor's Innovations in Housing award (Sabrina Su/Dan Puccetti) - Staff recommends
approval of Eastern Regional Housing Authority’s request for an increase in the previously approved $348,000
Governor’s Innovations in Housing grant for Eunice 16, a new construction 16-unit rental project in Eunice, NM. The
request is for an increase of $348,000, for a total grant of $696,000.
Contracted Services/Credit Committee – Housing Trust Fund (HTF)
12 Eunice 16 - Increase in Housing Trust Fund (HTF) Award (Sabrina Su/Dan Puccetti) - Staff recommends
approval of Eastern Regional Housing Authority’s request for an increase in the previously approved $650,000 HTF
loan amount for Eunice 16, a new construction 16-unit rental project in Eunice, NM. The request is for an increase of
$200,000, for a total loan amount of $850,000.
Other Board Items
Information Only
Monthly Reports
 1/31/16 Financial Statements
No Action Required
Announcements and Adjournment
Confirmation of Upcoming Board Meetings
 April 15, 2016 – Wednesday – 9:30 a.m. (MFA)
 May 18, 2016 – Wednesday – 9:30 a.m. (MFA)
 June 15, 2016 – (Gallup, location TBD)
Page 2 of 2
Discussion Only
Minutes
Board Meeting
Wednesday, February 17, 2016 at 9:30 a.m.
Chair Burt convened the meeting on January 20, 2016 at 9:34 a.m. Secretary Czar called the roll. Members present:
Chair Dennis Burt, Angel Reyes, Treasurer Tim Eichenberg, Sally Malavé (Designee for Attorney Hector Balderas)
and Randy McMillan (via conference call). Absent: Lieutenant Governor John Sanchez and Steven Smith. Czar
informed the Board that everyone had been informed about today’s meeting in accordance with the New Mexico
Open Meetings Act.
Chair Burt welcomed board meeting attendees and noted that the meeting was being webcast. He went over voting
instructions for member McMillan who was participating via conference call.
Approval of Agenda - Board Action. Motion to approve the February 17, 2016 Board agenda as presented:
Reyes. Second: Eichenburg. Vote: 5-0.
Approval of 1/20/16 Board Meeting Minutes – Board Action. Motion to approve the 1/20/16 Board Meeting
Minutes as presented: Eichenburg. Second: Reyes. Vote: 4-0. (Malavé abstained stating she was not present at
last month’s meeting)
Employee Introductions: Jay Czar introduced Robyn Powell, Compliance Officer, Administrative Department.
Gina Hickman introduced Joseph Navarrete, Information Systems Manager, IS Department. Rose Baca-Quesada
introduced Michelle Marquez – Administrative Assistant and Amy Gutierrez – NM Energy$mart Program Manager
both with the Community Development Department.
Finance Committee
1 12/31/15 – Quarterly Financial Statement Review (Gina Hickman). Hickman began her presentation by
presenting the comparative year to date figures which included the following; production, balance sheet,
income statement and Moody’s benchmarks. She specifically discussed production related to single family
loans sold, General Fund expenses, excess revenue over expenses, net TBA profitability, the net asset to debt
ratio as well as the net revenue as a percent of total revenue ratio. Hickman also pointed out the continued
volatility in relation to valuations for interest rate sensitive investments which impact MFA’s non-operating
income, continued declines in single family payoff activity, the expected continued decline in balance sheet
balance sheet assets due to limited bond issuance. Hickman noted that credit risk remains stable. Reyes asked
how big the DPA portfolio is. Hickman stated that it is approximately $20-$25 mm. Discussion ensued
regarding delinquency status on the remaining DPA loans and the interest rate market/fair value and its effect
on GASB31. Motion to approve the 12/31/15 – Quarterly Financial Statement Review as presented: Malavé.
Second: Reyes. Vote: 5-0. (See Attachment A)
 12/31/15 Quarterly Investment Review (Kathy Keeler). Keeler gave a brief update on the status of
the changes to the investment policy and presentation materials that and indicated that those changes
are expected to be presented to the board at the April board meeting. Stating that they are on schedule
and will be recommending many ideas Government Portfolio Advisors presented, which include
reallocation of our investments. She reviewed the Quarterly Investment Review packet behind tab one
which will be included in the official board packet. She reviewed Graphs 1-5 highlighting the different
types of investments, balances, compliance with Investment Policy ranges and rates of return for the
investments for General Fund investments. Keeler also reviewed the Housing Trust Fund Balance
which is invested in the SIC and the return on those investments. She reviewed the General Fund Cash
Flows stating that 12/31/15 ending cash and securities were $85.8 mm and that ending cash and
securities for the next two fiscal years is projected to range between $82 mm and $83 mm. Discussion
ensued regarding the changes to the investment policy and managing the portfolio. Motion to approve
the 12/31/15 Quarterly Investment Review as presented: Reyes. Second: Malavé. Vote: 5-0. (See
attachment B)
MFA Regular Board Meeting Minutes
February 17, 2016
Page 2
2
Extension of Bond Underwriting Services Agreement (Kathy Keeler). Keeler began her presentation by
presenting background information stating MFA’s Board approved a request for Proposal for Single Family
Housing Bond Underwriting Services at its November 2012 meeting. MFA received four responses to the RFP
with J.P. Morgan receiving the highest score followed by RBC Capital Markets. At its’ February 2013
meeting, the Board selected J.P. Morgan and RBC Capital Markets to serve as Lead Underwriter and CoManager, respectively, for a period of two years until 2015. The Board then exercised the first of three, one
year period extensions at its February 2015 meeting resulting in the Underwriting Services Agreement being
extended until March 20, 2016. The Board is being requested to exercise the second one year period extension
so that the Underwriting Services Agreement would be extended until March 20, 2017 under the same terms
and conditions. Motion to approve the Extension of Bond Underwriting Services Agreement as recommended:
Eichenburg. Second: Reyes. Vote: 5 -0. (See Attachment B)
Other
3 Master Mortgage Pooling and Servicing Agreement Extension (Erik Nore). Nore began by stating staff
recommends Board approval of an extension of the current Master Mortgage Pooling and Servicing Agreement
with Idaho Housing and Finance Association, under the same terms and conditions, through May 31, 2016.
Nore then reviewed background information regarding the timeline of events located in the memo behind tab
three, which will be made a part of the official board packet. He stated that in order to facilitate the transition
to the new servicing model on June 1, 2016, the current Agreement with Idaho Housing will need to be
extended from February 29, 2016 to May 31, 2016. Idaho Housing has agreed to extend the current
Agreement, under the same terms and conditions, until May 31, 2016. He stated that this is for transitional
purposes. The extension of the Agreement with Idaho Housing is necessary to maintain continuity of service so
that MFA may continue to offer our Single-family Homeownership programs while implementing our hybrid
servicing model. Because the new servicing model is being developed in conjunction with a previouslyapproved partnership with Idaho Housing, and because Idaho Housing is our current Master Servicer, a
competitive procurement process is unnecessary for this three-month extension. Board counsel concurs in this
assessment. Discussion ensued regarding the timing; if it was enough time and running the systems parallel
and what would happen with Idaho Housing following this extension. Allison (board counsel) explained the
systems are staying the same initially and staff will be bringing an update to the board in March along with a
recommendation for a limited source procurement. Member Malavé moved that the board approve an
amendment to the existing contract to allow staff to extend the term of that contract through May 31, 2016,
with all other terms and conditions of the original contract remaining the same. Second: Reyes. Vote: 5-0.
(See Attachment C)
4
2016 Series A Single Family Bond Resolution (Kathy Keeler). Keeler presented a bond resolution for the
2016 Series A bond issue. She explained staff is recommending the approval of the 2016 Series A Single
Family Bond Resolution in the aggregate amount of not to exceed $70 million which will be inclusive of a
refunding portion. Keeler further explained that we are looking at selling bonds the week March 14 and closing
the week of April 18, 2016. The underwriters on this bond transaction will be J.P. Morgan Securities LLC as
Lead Underwriter and RBC Capital Markets LLC as Co-Manager. The Trustee is Zions Bank, a division of ZB,
National Association (formerly known as Zions First National Bank). Keeler reviewed Exhibit A highlighting
the bond maximum parameters as follows: Maturity Date not to exceed 9/1/2047, Principal Amount not to
exceed $70mm, Interest Rate not to exceed 5.00% and Authority Contribution not to exceed $950k. Motion to
approve the 2016 Series A Bond Resolution as presented: Eichenburg. Second: Malavé. Vote: 5-0. (See
Attachment D)
5
Bond Resolution – Santa Fe Community Living (“SFCHA”) (Susan H. Biernacki). Biernacki began by
explaining the documents she would review for the board during her presentation. She then introduced Ed
Romero, Executive Director of Santa Fe Civic Housing Authority. She further explained that in 2014, MFA
received an application for 4% low income housing tax credits in an amount not to exceed $11mm of Tax
Exempt Bonds for the development (acquisition and rehabilitation) of Santa Fe Community Living Apartments
Project, an existing 120 unit Project located on five scattered sites in the City of Santa Fe, NM. These five sites
are located within a six mile radius in downtown Santa Fe and are known as Hopewell/Mann, Gallegos Lane,
Cerro Gordo, Agua Fria and Senda Lane. The sites were constructed in three phases; 1972 (Hopewell/Mann),
1976 (Gallegos Lane, Cerro Gordo) and 1991 (Agua Fria and Senda Lane). The developer is Santa Fe Civic
February 17, 2016
Page 3
Housing Authority, Inc. (“SFCHA”). Tax Exempt Bonds in the amount of $11mm were approved by MFA, as
well as a request for $11mm in volume cap allocation from the NM State Board of Finance (“SBOF”). The
bonds were issued in December, 2014. SFCHA has advised MFA that additional funds in the amount of
$1.7mm are needed to complete the project. As such, SFCHA submitted an application requesting additional
tax credits and requesting MFA issue additional Tax Exempt Bonds in order to complete the project. The
application states there were unforeseen issues relating to roofing, increased asbestos abatement and upgrades
in solar. The project is approximately 40% complete. The developer has advised that these unforeseen items
will add approximately 120 days to the construction timeline. MFA adopted an Inducement Resolution for the
2014 project on October 15, 2014. Bond Counsel has determined that this additional request for bonds does not
require adoption of a second Inducement Resolution. Next steps include receipt of additional volume cap from
SBOF at their March 15, 2016 meeting. Staff requests approval of the attached Bond Resolution in order to
pursue issuance of up to $1.7mm in tax exempt bonds that are expected to close in early April, 2016. Approval
of this Resolution will result in these units remaining affordable for an additional 43 years. Motion to approve
the Bond Resolution – Santa Fe Community Living as presented: Eichenberg. Second: Reyes. Vote: 5-0 (See
Attachment E)
6
Single Family Production Report (Erik Nore). Nore reviewed the single family program production report
provided behind tax six for the last quarter, from 10/1/2015 - current. Nore reviewed Interest Rate History,
Reservation Volume to Date, Average Historical Weekly Reservations to Date, Comparison of Down Payment
Assistance (DPA) Sources, Comparison of Loan Types, Borrower Demographics, MFA Payoff Statistics, MFA
Market Share, Reserved Loans and MRB Purchased Loans. No action required. (See Attachment F)
7
Employee Engagement Committee Update (Izzy Hernandez). Hernandez informed the board that typically
when the FY2016 Quarterly Strategic Plan Update is brought to the board (located behind tab eight); staff
generally brings forth a benchmark to highlight. This quarter we would like to highlight Employee
Engagement. He stated that he would first like to review the status of the Strategic Plan indicating there are a
total of 57 benchmarks. Right now six have been met, 50 are on track to be met and one is on hold as of this
report. He highlighted two items that were met under the Strategic plan to date, they are: 1) Major benchmark
the Unqualified Audit which was presented to the board last month and a great accomplishment for MFA, 2)
PBCA contract with HUD, stating it has been on hold for several years and we hope to see some forward
movement; HUD will be hosting a meeting which staff will attend in DC next week. Hernandez then reviewed
tab seven – Employee Engagement, which falls under the first objective of the Strategic Plan/Operational
Excellence; create a fulfilling work environment to attract and retain quality employees. Hernandez informed
the board MFA participates in the annual “Best Places to Work in New Mexico” survey/contest. The program
measures employee engagement using a research validated survey process. Based on employee responses the
program gives us areas that need improvement. MFA formed an Employee Engagement Committee
representing the various departments within MFA. The committee focused on areas needing improvement and
made recommendations to the Policy Committee. Changes/improvements included: 1: Ability to obtain a
401k loan (20 staff taking advantage of this program), 2) Option for a compressed work schedule (9/80) (15
employees taking advantage of this program) 3) Changed vision insurance provider to VSP, 4) Enhanced the
Intranet/Communication, 5) Conducted a Compensation Market Study, 6) Benefits/Health Fair, and 7)
Recognition Program (Anniversary/recognition and modifications/flexibility to spot awards). In our research
with industry practice we found MFA is doing a lot of what others are doing and in some cases even more. We
realized MFA is a great place to work, we have a lot of great benefits, and we believe in our mission and are
very grateful to the board for their support of the staff. No action required. (See Attachment G)
Other Board Items - Information Only
8 There were no questions asked of staff
February 17, 2016
Page 4

FY2016 Quarterly Strategic Plan Update
Monthly Reports - No Action Required
Monthly Reports - No Action Required
 Quarterly Board Report
Announcements and Adjournment - Confirmation of Upcoming Board Meetings. Chair Burt informed the
Board that the next meeting will be on March 16, 2016 at the offices of the MFA at 9:30 a.m.
There being no further business the meeting was adjourned at 11:10 a.m.
Approved: March 16, 2016
Chair, Dennis Burt
Secretary, Jay Czar
Tab 1
New Mexico Mortgage Finance Authority 344 Fourth St. SW, Albuquerque, NM 87102
tel. 505.843.6880 toll free 800.444.6880 housingnm.org
TO:
MEMORANDUM
MFA Board of Directors
Through:
Through:
FROM:
DATE:
SUBJECT:
Contracted Services – March 8, 2016
Policy Committee – March 1, 2016
Izzy Hernandez
March 16, 2016
Allocations of 2016 HOME Funds
Recommendation:
Staff recommends the allocation of $6,374,337 of HUD HOME funds to the activities as
identified in the attached 2016 HOME Allocation sheet.
Background:
MFA has been the statewide Participating Jurisdiction (PJ) for HUD HOME funds in New
Mexico since 1997. HOME Funds are allocated annually on a formula basis to each PJ. In
order to be eligible, MFA must be compliant with the Consolidated Plan, Action Plan and
Consolidated Annual Production Reporting (CAPER) amongst other requirements.
During the period of January 1, 2015 to December 31, 2015, we received $3.33m in HOME
funds, had program income of $1.2m and carryover of $1.2m. We committed $3,425,669.04
and expended more than $4,689,891.46 on HOME activities.
MFA’s overall national ranking (HUD HOME Performance Reports) is 12th with top 5
rankings in 3 of the 8 categories which included two number 1 rankings.
Ranking Criteria
% Funds Committed
% Funds Disbursed
Leveraging Ratio for Rental
% Disbursements (Rental)
% CHDO Disbursements
%Serving Renters <50% AMI
% Serving Renters <30% AMI
% Rental Occupancy Rate
MFA %
99.37
97.26
10.31
100
96.41
87.97
41.39
100
National %
96.55
93.01
4.9
99.3
91.29
80.48
37.46
99.73
National Ranking
8
6
5
1
11
17
26
1
MFA received the 2016 HOME allocations in the amount of $3,547,392 from HUD on
February 16, 2016. This was an increase of 6.45%/$215,139 from the previous years’
allocation. MFA is projecting $1,000,000 in program income and carrying forward
$1,826,945 from the previous year. The combined total is $6,374,337.
Funding Source
2016 HUD Allocation
Carry Forward
Program Income
Total Available
Amount
$3,547,392
$1,826,945
$1,000,000
$6,374,337
HOME funds can be used in various activities which include Homebuyer Assistance (DPA),
Homeownership Development (DEV), Home Rehabilitation (HOR), Rental Programs (REN),
Community Housing Development Organizations (CHDO) Set Aside, CHDO Operating funds
(COE) and Administration (ADM). We have active programs in all activities except DPA and
DEV.
Discussion:
Allocations to each activity (projects) are based on projected demand and/or HOME
requirements and limitations (CHDO, COE, and ADM). Demand for funds is monitored on a
monthly basis. Should demand not materialize on a particular activity(s), we have flexibility
within the Action Plan to reallocate funds with Board Approval or notice.
Summary:
Allocating HUD HOME funds totaling $6,374,337 to the following activities:
ACTIVITY
FUNDS
Homebuyer Assistance (DPA)
$
0
Homeowner Development (DEV)
$ 250,000
Rehabilitation (HOR)
$2,987,489
Rental Programs (REN)
$2,000,000
Community Housing Dev. Organization
(CHDO)*
$ 532,109
CHDO Operating
$ 150,000
Administration (ADM)
$ 454,739
TOTAL
$6,374,337
*NOTE: Can be used for CHDO Rental or Single Family Programs
2016 HOME ALLOCATIONS
HUD Allocation
Carry Forward from Last Year
Program Income
Total Available to Distribute/Award
Homeowner Programs
Homebuyer Assistance (DPA)
Proposed Amounts
2016
2015 Board
Approved
Allocation
Amount
$3,547,392
$1,826,945
$1,000,000
$6,374,337
$3,332,253
$1,208,043
$1,200,000
$5,740,296
Dollar
2015 Board
Approved
Allocation
Percentage
2014 Board
Approved
Allocation
Amount
2014 Board
Approved
Allocation
Percentage
$3,781,116
$1,419,358
$1,200,000
$6,400,474
$250,000
3.92%
$2,987,489
46.87%
2,565,000
44.68%
$3,000,000
46.87%
$2,000,000
31.38%
1,847,500
32.18%
1,796,139
20.72%
$532,109
8.35%
499,838
8.71%
564,034
9.32%
$532,109
$0
$0
8.35%
0.00%
0.00%
499,838
-
8.71%
0.00%
0.00%
567,167
(3,133)
-
CHDO Operating (COE)
$150,000
2.35%
135,733
2.36%
Administration (ADM)
$454,739
7.13%
453,225
7.90%
Rental Programs (REN)
Other Programs
CHDO Set-Aside (CHDO)
TBRA (TBR)
MFA R&D Programs (R&D)
TOTAL ACTIVITY DISTRIBUTIONS
DIFFERENCE
GRAND TOTAL
2012 Board 2012 Board
Approved
Approved
Allocation
Allocation
Amount
Percentage
$3,781,059
$3,108,904
$1,250,000
$8,139,963
%
0.00%
Rehabilitation (HOR)
2013 Board
Approved
Allocation
Percentage
$3,597,945
$1,192,746
$1,000,000
$5,790,691
$0
Homeowner Development (DEV)
2013 Board
Approved
Allocation
Amount
$6,374,337
$0
$6,374,337
100.00%
0.00%
100.00%
239,000
-
5,740,296
5,740,296
4.16%
0.00%
100.00%
0.00%
100.00%
$452,189
6.91%
$400,000
6.91%
790,000
9.71%
0.00%
330,000
5.70%
250,000
3.07%
$2,681,307
46.30%
4,200,000
51.60%
1,200,000
20.72%
1,640,645
20.16%
$539,692
9.32%
567,159
6.97%
9.32%
0.00%
0.00%
539,692
-
9.32%
0.00%
0.00%
567,159
-
6.97%
0.00%
0.00%
90,000
3.11%
179,897
3.11%
189,053
2.32%
498,112
7.94%
$459,795
7.94%
503,106
6.18%
-
$6,400,474
$6,400,474
94.87%
0.00%
100.00%
$5,790,691
$5,790,691
100.00%
0.00%
100.00%
$8,139,963
$8,139,963
100.00%
0.00%
100.00%
3/9/2016
Tab 2
New Mexico Mortgage Finance Authority 344 4th St. SW, Albuquerque, NM 87102
tel. 505.843.6880 toll free 800.444.6880 fax 505.243.3289 housingnm.org
TO:
Through:
Through:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Finance/Operations Committee – March 8, 2016
Kathleen M. Sysak-Keeler
March 16, 2016
Award for Request for Proposals for Financial Advisory Services for Single
Family and Multifamily Housing Programs
Recommendation:
MFA received one response to the Request for Proposals for Financial Advisory Services for
Single Family and Multifamily Housing Programs (the “RFP) and that response did meet
minimum threshold. The response was from CSG Advisors our current Financial Advisor
for single family and multifamily housing programs. The proposal was scored by an
internal committee of five staff members in accordance with the evaluation criteria as
outlined in the RFP. The committee recommends that CSG Advisors be selected to provide
Financial Advisory services for both single family and multifamily housing programs.
Background:
MFA issued an RFP for Financial Advisory Services for Single Family Housing Programs in
November 2012. The contract was awarded to CSG Advisors for a term of one year with
two-one year extensions at the option of the Board. The Board exercised the last available
extension which expires on March 20, 2016.
At its January, 2016 meeting, the Board approved the issuance of an RFP for Financial
Advisory Services for both single family and multifamily housing programs.
As noted in the RFP, the contract begins on the date the MBS Board of Directors approves
the award and ends on March 31, 2019. At the option of the Board, the contract may be
extended for two one-year periods under the same terms and conditions.
Board of Directors
Page 3
March 16, 2016
RE: Award of Financial Advisor Services
Discussion:
MFA received a proposal from CSG Advisors in response to the RFP. The Offeror met
minimum qualifications and the proposal was reviewed by an internal review committee of
five staff members. Each member of the internal review committee independently scored
the proposal resulting in an average score of 91.8. The following page shows the average
points awarded for each evaluation criteria as outlined in Part IV: Evaluation Criteria of the
RFP.
CSG Advisors has served as MFA’s as Financial Advisor for several years for both single
family and multifamily housing programs under a separate contract for each program. In
their proposal, CSG indicated the following, “We have both a single family and multifamily
advisory contract currently in place with MFA. As evidence of our commitment to MFA, if
rehired, we propose to leave our fees unchanged.”
Staff has been satisfied with the services that CSG Advisors has provided under its existing
contracts for both single family and multifamily housing programs.
Summary:
MFA’s Board approved a request for Proposal for Financial Advisory Services for Single
Family and Multifamily Housing Programs at its December, 2015 meeting. MFA received
one response to the RFP. Proposals were scored by an internal committee of five staff
members in accordance with the evaluation criteria as outlined in the RFP. CSG Advisors
received an average score of 91.8. Staff recommends that CSG be selected to provide
Financial Advisory Services for Single Family and Multifamily Housing Programs. Per the
RFP, the contract begins on the date the MFA Board approves the award and ends on March
31, 2019. At the option of the Board, the contract may be extended for two, one year
periods under the same terms and conditions.
Board of Directors
Page 3
March 16, 2016
RE: Award of Financial Advisor Services
2016 RFP for Financial Advisor for Single Family and Multifamily Housing Programs
Average Scoring
Factor
1 The Offeror
New Mexico Resident Business Status Qualification
2 Qualifications of Personnel
3 Offeror's Financial Advisory Experience
4 Technical Capabilities
5 Proposed Fees
a. Single Family
b. Multifamily
Total
Point Maximum
Range
Points
CSG Advisors
0-5
N/A-5
0-25
0-25
0-15
5
5
25
25
15
4.8
N/A
23.6
24.2
14.2
0-15
0-10
0-100
25
100
15
10
91.8
Tab 3
MEMORANDUM
TO:
Board of Directors
Through:
Through:
FROM:
DATE:
SUBJECT:
Finance Committee – 3/8/2016
Policy Committee – 3/1/2016
Yvonne Segovia, Controller
March 16, 2016
Down Payment Assistance (DPA) Housing Opportunity Fund Appropriation
Recommendation:
As specified on the attached Resolution, Staff recommends $5,500,000 of new funds be
appropriated to the DPA loan program;
Background:
The Housing Opportunity Fund (HOF) was created in 1992 to support MFA’s legislative
responsibility to provide decent, safe, and affordable housing programs to benefit all New
Mexicans. The HOF programs are funded by MFA’s General Fund reserves through
appropriations designated by the Board. The programs that comprise the General Fund
HOF include: Primero Investment Fund Program, Partners Loan Program, BUILD IT Loan
Guaranty Program, First Down DPA Program, HERO First Mortgage Program, and Access
Loan Program. The Board has appropriated General Fund reserves to various programs in
the HOF throughout the years. Total appropriations to date are $86.6 million.
Discussion:
The DPA Program has exhausted all available appropriations due to increased demand in
the Single Family Mortgage Program, resulting in a need for funds of $5.5mm through
9/30/16 to support anticipated demand. MFA currently has $29.3mm in DPA portfolio
Board of Directors
March 16, 2016
Page 2
loans on its statement of net position. The current interest rate on these loans is 6%. This
program supports MFA’s mission by providing affordable homeownership opportunities in
New Mexico.
This appropriation would result in $5,500,000 in new funds being appropriated to the HOF.
As of 1/31/2016, MFA has $23,632,000 in General Fund reserves which have been
designated for use in the Single Family and Multifamily housing programs.
Summary:
The DPA Program has exhausted all available appropriations due to increased demand in
the Single Family Mortgage Program. Therefore, Staff recommends $5,500,000 of new
funds be appropriated to the DPA Loan Program to support anticipated demand through
9/30/16.
NEW MEXICO MORTGAGE FINANCE AUTHORITY (MFA)
RESOLUTION
WHEREAS the New Mexico Mortgage Finance Authority Board of Directors (the
"Board") met in a Regular meeting at the MFA, 344 Fourth St. SW, Albuquerque, New Mexico on
March 16, 2016 at 9:30 a.m.; and
WHEREAS there exists a need to provide statewide down payment assistance
(DPA) to borrowers that have limited financial resources; and
WHEREAS the legislated responsibility of the MFA is to help provide decent, safe
and affordable housing to all New Mexicans; and
WHEREAS the designation of General Fund reserves to the Housing Opportunity
Fund for the use in the HERO First Mortgage Program has been fully disbursed; and
WHEREAS the Board has designated repayments from the Housing Opportunity
Fund HERO First Mortgage loans to the DPA Program; and
WHEREAS the Board has designated repayments from various DPA loans to the
DPA Program; and
WHEREAS the MFA recommends an additional appropriation of $5,500,000 plus
repayments from the HERO First Mortgage loans and the various DPA loans be designated to the
First Down DPA Loan Program; therefore
IT IS RESOLVED that the MFA Board agrees to appropriate an additional
$5,500,000, plus repayments, to the First Down DPA Loan Program.
After discussion, the foregoing Resolution was duly moved by __________________, and
seconded by____________________; adopted by the following vote:
Aye
Nay
Absent
Date Adopted: March 16, 2016
Tab 4
TO:
Through:
Through:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Finance Committee – March 8, 2016
March 16, 2016
External Audit Request for Proposal
Recommendation:
Staff recommends the approval of the Request for Proposal for External Audit Services.
Responses will be due to MFA by April 8, 2016 and recommendations for award will be
presented at the May Board meeting.
Background:
On February 23, 2016 the New Mexico Office of the State Auditor (OSA) directed the MFA to
seek proposals for the financial and compliance audit for the fiscal year ended September
30, 2016 in a joint venture with the OSA. The term of this Request for Proposal is for one
year with two one-year extensions at the Board’s option. There are no extensions on the
award approved by the Board on 6/17/2015.
Discussion:
Following is a summary of the major changes from the RFP issued in 2015.
Category
Proposal Submission,
pg. 3
Timeline for Offeror
2015 RFP
May 8, 2015
April 8, 2016
2016 RFP
Updated dates in timeline
Board of Directors
March 16, 2016
Page 2
Selection, pg. 6
Services to be
Performed, pg. 7
Evaluation Criteria,
pg. 9
Evaluation Criteria,
pg. 9
Contract Term, pg. 12
Federal Audit subject to OMB
Circular A-133
Scoring:
References 10 pts.
Technical plan 5 pts.
MFA staff support 3 pts.
Government experience of onsite manager
One year term
Federal Audit subject to Uniform
Guidance
Scoring changed due to less emphasis
on references and more on audit
approach:
References 3 pts.
Technical plan 7 pts.
MFA staff support 8 pts.
Government experience of on-site
manager and supervisor
Option to extend two successive oneyear periods. Option to expand scope to
conduct full audit.
Summary:
New Mexico Office of the State Auditor (OSA) directed the MFA to seek proposals for the
financial and compliance audit for the fiscal year ended September 30, 2016 in a joint
venture with the OSA. The term of this Request for Proposal is for one year with two oneyear extension at the option of the Board. Staff recommends the approval of the Request
for Proposal for External Audit Services. Responses will be due to MFA by April 8, 2016.
New Mexico Mortgage Finance Authority
Request for Proposal
For External Audit Services
April 2015March 2016
Tel 505-843-6880
344 Fourth St. SW, Albuquerque, NM 87102
Toll Free 1-800-444-6880 Fax 505-243-3289 http://www.housingnm.org
TABLE OF CONTENTS
Part I: Background & General Information ......................................................................................... 3
Introduction .............................................................................................................................. 3
Purpose..................................................................................................................................... 3
Questions and Answers ............................................................................................................ 3
Proposal Submission ................................................................................................................ 3
Proposal Tenure ....................................................................................................................... 3
RFP Revisions and Supplements ............................................................................................. 3
Incurred Expenses .................................................................................................................... 4
Cancellation of Requests for Proposal or Rejection of Proposals ........................................... 4
Evaluation of Proposals, Award Notice and Negotiation ........................................................ 4
Award Notice ........................................................................................................................... 4
Proposal Confidentiality .......................................................................................................... 4
Irregularities in Proposals ........................................................................................................ 5
Responsibility of Offerors........................................................................................................ 5
Protest ...................................................................................................................................... 5
Timeline for Offeror Selection................................................................................................. 6
Bidders Conference .................................................................................................................. 6
Part II: Minimum Qualifications and Requirements ........................................................................... 6
Part III: Services to be Performed ....................................................................................................... 6
Part IV: Evaluation Criteria ................................................................................................................ 8
Part V: Proposal Format and Instructions to Offeror .......................................................................... 9
Part VI: Principal Contract Terms and Conditions ........................................................................... 10
Contract Term ........................................................................................................................ 10
Equal Opportunity Compliance ............................................................................................. 10
2
Request for Proposals
To Provide External Audit Services
Part I: Background & General Information
Introduction
The New Mexico Mortgage Finance Authority (“MFA”) is a governmental instrumentality, separate and apart
from the state, created by the Mortgage Finance Authority Act, N.M. Stat. Ann. Sections 58-18-1, et seq. (1978)
for the purpose of financing affordable housing for low- and moderate-income New Mexico residents.
Purpose
The purpose of this Request for Proposals (RFP) is to solicit proposals, in accordance with the New Mexico
Mortgage Finance Authority Procurement Policy, from qualified firms which by reason of their skill,
knowledge, and experience are able to furnish external audit services to MFA as a joint venture with the NM
Office of the State Auditor (“Offerors”).
Questions and Answers
Questions pertaining to this RFP and application must be submitted via the MFA website at
http://www.housingnm.org/rfp. Then under “Current RFP’s,” select “External Audit Services.” On the External
Audit Services RFP page, select the “External Audit Services FAQs” link. Questions will be checked on a daily
basis. The FAQ will open the day after the RFP issues and will close on May April 16, 20165. To submit your
questions, scroll down to the “Ask a question” section, enter your name, email address, organization, and type
your question in the “Question” box, complete the CAPTCHA verification box and click on “Submit”. MFA
will make every attempt to answer questions within two (2) business days.
Proposal Submission
The original and six five (65) copies of a proposal must be received by MFA at our office located at 344 Fourth
St. S.W., Albuquerque, NM 87102 no later than Friday, May April 8, 20165 at 4:00 p.m., Mountain Time.
Proposals shall be in sealed envelopes marked “Response to External Audit RFP”.
Proposal Tenure
All proposals shall include a statement that the proposal shall be valid until contract award, but no more than 90
calendar days from the proposal due date.
RFP Revisions and Supplements
If it becomes necessary to revise any part of this RFP or if additional information is necessary to clarify any
provision of this RFP, the revision or additional information will be provided on the MFA website.
3
Incurred Expenses
MFA shall not be responsible for any expenses incurred by an Offeror in responding to this RFP. All costs
incurred by Offerors in the preparation, transmittal or presentation of any proposal or material submitted in
response to this RFP will be borne solely by the Offerors.
Cancellation of Requests for Proposals or Rejection of Proposals
The MFA may cancel this RFP at any time for any reason and may reject all proposals (or any proposal) which
are/is not responsive.
Evaluation of Proposals, Award NoticeSelection and Negotiation
Proposals will be evaluated by an Internal Review Committee of MFA staff using the criteria listed in Parts II
Minimum Qualifications and Requirements and III Services to be Performed, below, with final selection to be
made by the full Board of Directors.
MFA may provide Offerors whose proposals are reasonably likely, in MFA’s discretion, to be selected, an
opportunity to discuss and revise their proposals prior to award, for the purpose of obtaining final and best
offers. Proposals shall be evaluated on the criteria listed in Part IV Evaluation Criteria, below.
The MFA Board of Directors shall select the Offeror(s) whose proposal(s) is/are deemed to be most
advantageous to MFA to enter into contract negotiations with MFA, subject to approval by the New Mexico
State Auditor. If a final contract cannot be negotiated, then MFA will enter into negotiations with the other
Offeror(s).
Award Notice
MFA shall provide written notice of the award to all Offerors within ten (10) days of the date of the award. The
award shall be contingent upon successful negotiations of a final contract between MFA and the Offeror(s)
whose proposal(s) is/are accepted by MFA, subject to approval by the New Mexico State Auditor. The MFA is
subject to the New Mexico Audit Act Section 12-6-1 NMSA 1978 et seq., (State Audit Act); therefore in
accordance with independence requirements set forth therein, this award will not be made to the same firm that
provides internal audit services to MFA.
Proposal Confidentiality
Offerors or their representatives shall not communicate with MFA’s Board of Directors or staff members regarding
any proposal under consideration or that will be submitted for consideration, except in response to an inquiry
initiated by the Internal Review Committee, or a request from the Board of Directors for a presentation and
interview. A proposal will be deemed ineligible if the Offeror or any person or entity acting on behalf of Offeror
attempts to influence members of the Board of Directors or staff during any portion of the RFP review process,
including any period immediately following release of the RFP.
4
Until the award is made and notice given to all Offerors, MFA will not disclose the contents of any proposal or
discuss the contents of any proposal with an Offeror or potential Offeror, so as to make the contents of any offer
available to competing or potential Offerors.
Irregularities in Proposals
MFA may waive technical irregularities in the form of proposal of any Offeror selected for award which do not
alter the price, quality or quantity of the services offered. Note especially that the date and time of proposal
submission as indicated herein under “Part I Background and General Information, Proposal Submission”
cannot be waived under any circumstances.
Responsibility of Offerors
If an Offeror who otherwise would have been awarded a contract is found not to be a Responsible Offeror, a
determination that the Offeror is not a Responsible Offeror, setting forth the basis of the finding, shall be
prepared and the Offeror shall be disqualified from receiving the award. A Responsible Offeror means an
Offeror who submits a proposal that conforms in all material respects to the requirements of this RFP and who
has furnished, when required, information and data to prove that his financial resources, facilities, personnel,
reputation and experience are adequate to make satisfactory delivery of the services described in this RFP. The
unreasonable failure of an Offeror to promptly supply information in connection with an inquiry with respect to
responsibility is grounds for a determination that the Offeror is not a Responsible Offeror.
Protest
Any Offeror who is aggrieved in connection with this RFP or the award of a Contract pursuant to this RFP may
protest to the MFA. The protest must be written and addressed to:
NM Mortgage Finance Authority
344 Fourth St. SW
Albuquerque, NM 87102
The protest must be delivered to MFA within fifteen five (15) calendar business days after the notice of award.
Upon the timely filing of a protest, the Contact Person shall give notice of the protest to all Offerors who appear
to have a substantial and reasonable prospect of being affected by the outcome of the protest. The Offerors
receiving notice may file responses to the protest within seven five (57) calendar business days of notice of
protest. The protest process shall be:
♦
The protest will be reviewed by the Finance Committee of MFA’s Board of Directors, and that
committee shall make a recommendation to the full Board of Directors regarding the disposition of the
protest.
The Board of Directors shall make a final determination regarding the disposition of the protest. Offerors or
their representatives shall not communicate with MFA Board of Directors or staff members regarding any
proposal under consideration, except when specifically permitted to present testimony to the committee of the
5
Board of Directors. A proposal will be deemed ineligible if the Offeror or any person or entity acting on behalf
of Offeror attempts to influence members of the Board of Directors or staff during any portion of the RFP
review process, or does not follow the prescribed proposal and Protest process.
Timeline for Offeror Selection
The MFA will make every effort to adhere to the following anticipated schedule for recommended Offeror
selection:
DATE
4/15/20153/16/2016
4/16/20153/16/2016
4/20/20153/23/2016
4/29/20154/1/2016
5/8/20154/8/2016
6/17/20155/18/2016
6/17/20155/18/2016
7/2/20155/25/2016
ACTIVITY
RFP goes to Board of Directors for approval
Issuance of RFP
RFP Bidders Conference
RFP FAQ closes – deadline to submit questions
Submission of Proposals Due
Award Recommendation to Board of Directors
Notification of Awards
Protest Deadline
RESPONSIBILITY
MFA
MFA
MFA
Offerors
Offerors
MFA
MFA
Offerors
Bidders Conference
A Bidders Conference will be conducted on April March 2023, 20165 at 2:30 MT to provide an opportunity for
questions and answers. You may attend the Conference at the MFA Office, or by teleconference (641) 7153276(209) 647-1000 Participant Access Code: 297334#965519#.
Part II: Minimum Qualifications and Requirements
Only those Offerors who meet the following minimum criteria are eligible to submit a proposal pursuant to this
RFP:
1. Offeror must be included on the New Mexico Office of the State Auditor 20165 Approved Audit Firms
List;
2. Offeror must be a certified public accounting firm in good standing as a registrant with the Public
Company Accounting Oversight Board (PCAOB);
3. Offeror must be licensed in the State of New Mexico;
4. Offeror must maintain professional liability insurance of at least $1,000,000;
Part III: Services to be Performed
Offerors may respond to this RFP to provide External Audit services for MFA as a joint venture with the Office
of the State Auditor.
As requested by MFA, professional External Audit services REQUIRED to be provided under and to be
incorporated into the contract to be awarded pursuant to this RFP include, but are not limited to, the following:
6
1. Financial Statement Audit consisting of the Statement of Net Position, Statement of Revenue, Expenses
and Changes in Net Position, Statement of Cash Flows and the Notes to the financial statements for the
fiscal year ended September 30, 20165 in accordance with auditing standards generally accepted in the
United States of America, Government Auditing Standards, and 2.2.2 NMAC Audit Rule 20165
(available at www.saonm.org) issued by the New Mexico Office of the State Auditor;
2. Federal Single Audit for the fiscal year ended September 30, 20165 in accordance with Government
Auditing Standards issued by the Comptroller General of the United States and Office of Management
and Budget (OMB) Circular A-1332 CFR Part 200 Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards;
3. Financial Statement Preparation;
4. GNMA Compliance Reports;
5. Delivery of the Financial Statements and GNMA Compliance Reports within one hundred twenty (120)
days after fiscal year end;
6. Delivery of the Financial Statements and Single Federal Audit Reports within one hundred twenty (120)
days after fiscal year end;
7. Electronic submission of the financial statements, and preparation and submission of the Data Collection
Form to the Federal Audit Clearinghouse within 30 days after release of Single the Federal Audit;
8. Because the MFA’s bonds are publicly offered and held, the auditor may be asked to consent to
inclusion of the auditor’s report in the MFA’s official statements and on certain occasions to issue letters
to underwriters in connection with the offering of MFA’s bonds on a fee basis;
9. Presentation of reports to the Board and/or Finance Committee regarding recent accounting, audit and
tax updates that may affect the housing finance industry and/or MFA financial statements.
10. In accordance with NMAC 2.2.2.10 G. the Offeror shall be required to identify significant state statutes,
rules and regulations applicable to the MFA and perform tests of compliance. The state statutes and
constitutional provisions that MFA may be subject to include, but may not be limited to, the following:
a. Anti-Donation Clause (NM Constitution Article IX, Section 14);
b. Public Money Act (Sections 6-10-10.1 to 6-10-63 NMSA 1978, at § 6-10-10.1) allowing the State
Treasurer to accept funds for deposit from MFA;
c. Special, Deficiency, and Specific Appropriations (appropriation laws applicable for the year under
audit);
d. 2.2.2 NMAC, Requirements for Contracting and Conducting Audit of Agencies, excluding
2.2.2.10.T. Disposition of Property;
e. Investment of Public Money ( Sections 6-8-1 to 6-8-24 NMSA 1978, at Section 6-8-7(E) NMSA
1978) allowing the State Investment Council to accept funds for deposit from MFA.
7
The following state statutes and constitutional provisions may not apply to MFA:
a. Procurement Code (Sections 13-1-1 to 13-1-199 NMSA 1978) and State Purchasing Regulations
1.4.1 NMAC;
b. Per Diem and Mileage Act (Sections 10-8-1 to 10-8-8 NMSA 1978) and Regulations Governing the
Per Diem and Mileage Act 2.42.2 NMAC;
c. Public Money Act (Sections 6-10-1 to 6-10-63 NMSA 1978) except as detailed above;
d. Public School Finance Act (Sections 22-8-1 to 22-8-48 NMSA 1978);
e. Investment of Public Money (Sections 6-8-1 to 6-8-21 NMSA 1978) except as detailed above;
f. Public Employees Retirement Act (Sections 10-11-1 to 10-11-141 NMSA 1978);
g. Educational Retirement Act (Sections 22-11-1 to 22-11-55 NMSA 1978);
h. Sale of Public Property (Sections 13-6-1 to 13-6-8 NMSA 1978);
i. State Budgets (Sections 6-3-1 to 6-3-25 NMSA 1978);
j. Lease Purchase Agreements (NM Constitution Article IX, Sections 8 and 11; Sections 6-6-11 to 6-612 NMSA 1978; Montano v. Gabaldon, 108 NM 94, 766 P.2d 1328, 1989);
k. 2.20.1.1 to 2.20.1.18 NMAC, Accounting and Control of Fixed Assets of State Government;
l. Article IX of the State Constitution limits on indebtedness;
m. Laws of 2014 Regular Session, Chapter 63, Section 3, Subsection J regarding credit cards;
n. Retiree Health Care Authority Act (Sections 10-7C-1 to 10-7C-19 NMSA 1978);
o. Governmental Conduct Act (Sections 10-16-1 to 10-16-18 NMSA 1978);
11. In addition, MFA is not subject to FHA’s Lender Assessment Subsystem (LASS) or HUD’s Real Estate
Assessment Center (REAC) reporting required of public housing authorities by the United States
Department of Housing and Urban Development.
Part IV: Evaluation Criteria
MFA shall award the contract for external audit services to the Offeror whose proposal is most advantageous to
MFA. Proposals shall be evaluated primarily on experience and fees. Proposals shall be scored on a scale of 1
to 100 based on the criteria listed below. Please note that a serious deficiency in any one criterion may be
grounds for rejection regardless of overall score.
8
Criteria
Point
Range
1. Experience and Capability:
a. The firm has the resources to perform the type and size of audit.
Include number of team members and total audit hours
available.
b. Offeror meets independence standards to perform audit.
c. External Quality Control Peer Review:
 Rating of Pass
 Rating of Pass with Deficiency(ies)
d. References
e. Organization and completeness of proposal.
2. Work Requirements & Audit Approach:
a. Knowledge of audit objectives, MFA needs, and product to be
delivered.
b. Proposal contains a sound technical plan and realistic estimate
of time to complete major segments of the audit: planning;
interim fieldwork; fieldwork; and reporting.
c. MFA staff support required.
d. Approach for planning and conducting the work efforts of
subsequent years.
3. Technical Capabilities:
a. Governmental audit experience of on-site manager and
supervisor.
b. Team audit experience:
a. Specialization with state housing finance agencies,
entities with publicly owned and offered securities, and
financial institutions
b. GASB experience
c. Experience with governmental component units
d. Experience with State Audit Act
4. Firm Strengths
5. Audit Fees
Maximum
Points
0-5
0-2
10
5
0-103
0-3
3023
0-5
0-57
0-38
0-2
1522
0-10
0-10
0-10
0-5
0-5
0-5
10
40
5
10
100
Maximum Points
Part V: Proposal Format and Instructions to Offeror
Proposals submitted to MFA must, at a minimum, contain the following information and shall be organized as
follows:
1. Letter of Transmittal
Include at least the following information:
9
A.
B.
C.
D.
E.
Name, address and telephone number of Offeror and name of contact person.
A signature of the Offeror or any partner, officer or employee who certifies that he or she has
the authority to bind the Offeror.
Date of proposal.
A statement that the Offeror, if awarded the contract, will comply with the contract terms and
conditions set forth in this RFP.
A statement that the Offeror’s proposal is valid for ninety (90) days after the deadline for
submission of proposals.
2. Disclosure Statement. A statement disclosing: (1) any political contribution or gift valued in excess of
$2,500.00 (singularly or in the aggregate) made by Offeror to any elected official of the State of New
Mexico in the last three years, (2) any current or proposed business transaction between Offeror and any
MFA member, officer, or employee, and (3) any other conflict or potential conflict which may give rise
to a claim of conflict of interest.
3. Good Standing. Proof of good standing as a CPA firm registered with the Public Company Accounting
Oversight Board (PCAOB) pcaobus.org. A copy of the firm’s most recent external Quality Control Peer
Review in accordance with Standards established by the Peer Review Board of the American Institute of
Certified Public Accountants for Public Company Audit Firms, including evidence of acceptance by the
Center for Public Company Audit Firms, and letter of comments and a statement providing the rating
received. A description of any disciplinary actions involving the firm during the past three years or a
statement that there have been none. A statement that the firm’s net worth is at least $250,000.
4. Licensure and Approval. A statement that the Offeror is licensed in the State of New Mexico and
included on the NM State Auditor’s 20165 Approved Audit Firms List. Indicate whether the firm is
under any restrictions with the NM Office of the State Auditor, and if so, a description of the restriction.
5. Insurance. Proof of professional liability insurance of at least $1,000,000.
6. Qualifications & Experience. Description of firm capability and experience, including:
A.
B.
C.
D.
E.
F.
The resources available to perform the type and size of MFA’s audit as a joint venture with
the Office of the State Auditor;
An estimate of the number of hours required to provide Services to be Performed above and
the total audit hours available;
Experience with conducting audits of state housing agencies, entities with publicly offered
securities and financial institutions, particularly with mortgage operations and mortgage
banking operations;
Experience with auditing entities subject to GASB;
Experience with auditing governmental component units; and
Experience with the State Audit Act.
7. MFA Contracts. List all professional services contracts the Offeror has entered into with MFA for the
past two (2) years, including the contract date, contract amount, and description of services provided.
Include a discussion as to the effect of the contracts on Offeror’s independence in accordance with
Generally Accepted Government Auditing Standards 2011 Revision.
10
8. Audit Approach. Describe Offeror’s audit approach including:
A.
B.
C.
D.
Audit objectives, understanding of MFA’s requirements, and final product to be provided;
Technical plan and estimate of time to complete major segments of the audit and estimated
timeline: planning, interim fieldwork, fieldwork, and reporting. Include the estimated start
and end date to complete the audit.
Anticipated support from MFA staff and list of schedules anticipated to be prepared by MFA
staff; and
Approach for planning and conducting the audit work efforts of subsequent years.
9. Resumes. Names and resumes of the on-site manager and supervisor, and all other personnel to be
assigned to the account. Resumes describing the qualifications of personnel to be utilized in the
performance of this contract must show, at a minimum, the person’s name, education, positions, total
years of governmental audit experience, and total years and types of other experience relevant to the
performance of the contract, information regarding CPA licensure. Include a list of individuals within
the firm qualified to supervise a Generally Accepted Government Auditing Standards (GAGAS) audit
and issue the related report, regardless of whether they will be assigned to the MFA audit.
10. References. Please provide at least three references from state housing finance agencies, state agencies,
financial institutions and/or mortgage servicers. Insert Offeror’s name at the top of page 2 on Appendix
A and submit Appendix A to at least three references for completion. The reference must submit the
completed Organizational Reference Questionnaire directly to MFA, not to the Offeror, by May 8,
2015April 8, 2016 at 4:00 p.m. See Appendix A for further instructions. The fillable form is available
on MFA’s website.
11. Other Relevant Information. Please provide any other relevant information which will assist the MFA in
evaluating Offeror’s ability to provide external audit services to the MFA, including firm strengths and
weaknesses.
12. Fees. Provide the cost of services on a per-hour basis. Breakdown the number of hours and total cost for
the fiscal year by:
A.
B.
C.
D.
E.
Financial Statement Audit;
Federal Single Audit;
Financial Statement Preparation;
GNMA Compliance Reports; and
Gross Receipts Tax.
Lodging and other travel related expenses shall be reimbursed by MFA in accordance with MFA expense
reimbursement policies set forth in its Policies and Procedures Manual.
13. Affirmative Actions. MFA requires that Offeror be an Equal Opportunity Employer. Please state that
Offeror complies fully with all government regulations regarding nondiscriminatory employment
practices.
14. Litigation. Please describe any material, current or pending litigation, administrative proceedings or
investigations that could impact the reputation or financial viability of Offeror.
11
15. Code of Conduct. No Board member or employee of MFA shall have any direct financial interest in any
contract with the Offeror, nor shall any contract exist between Offeror or its affiliate with any MFA
Board member or employee that might give rise to a claim of conflict of interest. Any violation of this
provision will render void any contract between MFA and the Offeror for which MFA determines that a
conflict of interest exists as herein described, unless that contract is approved by the MFA Board of
Directors after full disclosure. Offeror shall warrant that it has no interest, direct or indirect, which would
conflict in any manner or degree with the performance of services required under any contract entered
into with MFA pursuant to this RFP. Offeror shall at all times conduct itself in a manner consistent with
the MFA Code of Conduct and MFA’s Anti-Harassment Policy. A copy of the MFA Code of Conduct
and MFA’s Anti-Harassment Policy is posted on the MFA website for review at
http://www.housingnm.org/community_development/rfp. Upon request by MFA, Offeror shall disclose
information MFA may reasonably request relating to conflict or potential conflicts of interest.
Part VI: Principal Contract Terms and Conditions
Awards shall be contingent upon successful negotiations of a final contract between MFA and the Offeror
whose proposal is accepted by MFA, subject to NM State Auditor approval. This RFP in no manner obligates
the MFA to disburse any funds to any Offeror until a valid written contract is fully executed and all conditions
of disbursement have been met. Only contract forms provided by the NM State Auditor will be used. A sample
form can be viewed at http://www.saonm.org/procuring_contracts by looking at the District Courts contract
template, which requires “No DFA Approval”. In addition to the terms respecting the Services to be Performed
and compensation described above, the contract between the MFA and the successful Offeror (herein
“Contractor”) shall include contract terms substantially similar to the following:
Contract Term
The term of the external audit services contract shall cover the fiscal year which began on October 1, 20154 and
is to end September 30, 20165. At the option of the MFA Board, the contract may be extended for two
successive one-year periods at the same price, terms and conditions as stated on the original proposal. This RFP
and the proposal submitted by the successful Offeror, including the fee proposal, shall define the terms by
which the successful Offeror shall perform the services contemplated by the RFP. The contract will be issued
by the NM State Auditor, and is subject to approval by the NM State Auditor. If the NM State Auditor chooses
not to conduct the audit as a joint venture in subsequent years, the contract scope and fees may be amended in
order for the successful Offeror to conduct the full audit.
Equal Opportunity Compliance
Contractor agrees to abide by all federal and state laws, rules and regulations and executive orders pertaining to
equal employment opportunity. Contractor agrees to assure that no person in the United States shall, on the
grounds of race, color, religion, national origin, sex, sexual preference, age or handicap, be excluded from
employment with or participation in, be denied the benefits of, or be otherwise subject to discrimination under,
any program or activity performed under the contracts.
12
Board Members
Chair, Dennis Burt – Burt & Company CPAs
Vice Chair, Angel Reyes – President, Centinel Bank
Treasurer – Steven J. Smith – President, R.O.G. Enterprises
Member, John Sanchez - Lieutenant Governor, State of New Mexico
Member, Hector Balderas - Attorney General, State of New Mexico
Member, Tim Eichenberg - Treasurer, State of New Mexico
Member – Randy McMillan – NAI Director
Management
Jay Czar, Executive Director
Gina Hickman, Deputy Director of Finance & Administration
Izzy Hernandez, Deputy Director of Programs
Staff Roster
Al Radicioni
Amy Gutierrez
Angel Candelaria-Anaya
Angelina Martinez
Anita Rehm-Racicot
Barbara Tashkandy
Blanca Vasquez
Carmela Arellano
Carol Salazar
Christina Gerwin
Cynthia Marquez
Dan Puccetti
Dana Gohr
Debbie Davis
Desarey Maldonado
Dolores Deer
Doris Clark
Eric Schmieder
Erik Nore
Eunice Duran
Felicia CdeVaca
Francina Martinez
Frankie Salcido
Gina Bell
Jacqueline Boudreaux
Jackie Garrity
Jeannette Marquez
Joseph Navarrete
Judy Amador
Kathleen Sysak-Keeler
Kathy Griego
Laura Thompson
Leann Kemp
Lisa Romero
Loretta Martinez
Marjorie Martin
Michael Scott
Michelle Marquez
Monica Abeita
Natalie Michelback
Nicole Sanchez-Howell
Patricia Balderrama
Patricia Rogers
13
Patrick Ortiz
Rebecca Sanchez
Rob Jones
Robyn Powell
Rose Baca-Quesada
Sabrina Su
Sandra Marez
Sarah Marinelli
Shannon Tilseth
Shawn Rasmussen
Sophia Ruser
Stacy Huggins
Stacy Vernon
Susan Biernacki
Suzette Chavez
Teresa Chiarolanza
Teri Baca
Theresa Laredo-Garcia
Troy Cucchiara
Yvonne Reed
Yvonne Segovia
APPENDIX A
ORGANIZATIONAL REFERENCE QUESTIONNAIRE
The New Mexico Mortgage Finance Authority, as part of the RFP process, requires Offerors to submit a
minimum of three (3) business references as required within this document. The purpose of these references is
to document Offeror’s experience relevant to the scope of work in an effort to establish Offeror’s responsibility.
Offeror is required to send the following reference form to each business reference listed. The business
reference, in turn, is requested to submit the Reference Form directly to: Yvonne Segovia, Controller, NMMFA
344 4th Street SW, Albuquerque, NM 87102 or ysegovia@housingnm.org by May 1, 2015Apirl 8, 2016 at
4:00 p.m. for inclusion in the evaluation process. The form and information provided will become a part of the
submitted proposal. Business references provided may be contacted for validation of content provided therein.
Tel 505-843-6880
344 4th Street SW, Albuquerque, NM 87102
Toll Free 1-800-444-6880 Fax 505-243-3289 http://www.housingnm.org
EXTERNAL AUDIT SERVICES RFP
ORGANIZATIONAL REFERENCE QUESTIONNAIRE FOR:
OFFEROR’S NAME:
This form is being submitted to your company for completion as a business reference for the company named
above. This form is to be returned to the New Mexico Mortgage Finance Authority via facsimile or e-mail at:
Name:
Address:
344 4th St. SW
Telephone:
Fax:
E-mail:
(505) 767-2253
(505) 243-3289
ysegovia@housingnm.org
No later than May 1, 2015April 8, 2016 4:00 p.m., and must NOT be returned to the company requesting the
reference.
For questions or concerns regarding this form, please contact the Controller listed above.
Company providing reference:
Contact name and title/position:
Contact telephone number:
Contact e-mail address:
Description of services provided:
Dates services provided (starting and
ending):
Total Revenues:
$
Total Assets:
$
1. How would you rate the timeliness of the audit work conducted and the reports provided?
____ (3=Excellent 2=Satisfactory 1=Unsatisfactory 0=Unacceptable)
COMMENTS:
2. How would you rate how the work was planned and executed?
____
(3=Excellent 2=Satisfactory 1=Unsatisfactory 0=Unacceptable)
COMMENTS:
2
3. How would you rate the accounting knowledge and the technical expertise demonstrated?
____
COMMENTS:
4. How would you rate the level of staff support or auditor training required?
____
COMMENTS:
5. Who was the principal on-site representative/Manager involved in your audit and how would you rate
them individually? Please comment on skills, knowledge, behaviors or other factors on which you
based the rating?
____
Name:______________________________________________
COMMENTS:
Rating:______
6. With which aspect(s) of this Offeror’s services are you most satisfied?
COMMENTS:
7. With which aspect(s) of this Offeror’s services are you least satisfied?
COMMENTS:
8. Would you recommend this Offeror’s services?
COMMENTS:
3
Tab 5
MEMORANDUM
TO:
Through:
FROM:
DATE:
SUBJECT:
Theresa Laredo-Garcia, Director of Servicing
Gina Hickman, Deputy Director of Finance & Administration
Erik Nore, Director of Homeownership
March 16, 2016
Sub-Servicing Implementation Update
BACKGROUND
In June 2015, the Board approved implementation of a Hybrid Sub-Servicing Model in
partnership with Idaho Housing and Finance Association (“IHFA”) for the administration of
MFA’s Single Family Mortgage Program loans.
The Hybrid Sub-Servicing model developed between MFA and IHFA is neither a true master
servicing relationship nor a true sub-servicing relationship. The model combines
components of both master servicing and sub-servicing.
The full implementation of this model provides MFA with the opportunity to:
1. Develop and implement internal processes that will support a standard subservicing model and progression to self-servicing to eliminate MFA’s dependency on
third party loan servicers (“Master Servicer”) for administration of MFA’s Single
Family Program.
2. Gain ownership and maintain financial control over the Mortgage Servicing Rights
(“MSR”). Ownership of the MSR will provide MFA with a long-term revenue stream
and support MFA’s strategic plan to develop revenue generating activities.
3. Ensure continuity of service to MFA’s single family program, including homebuyers,
participating lenders and related business partners.
4. Provide “high touch” customer service to MFA borrowers.
Board of Directors
March 16, 2016
Page 2
5. Work in partnership with IHFA, an approved Ginnie Mae and Fannie Mae
“seller/servicer”, to acquire the knowledge and experience to activate MFA’s Ginnie
Mae and Fannie Mae “seller” approvals.
This model is extremely beneficial to both MFA and IHFA. IHFA understands and supports
MFA’s strategic goal to generate long-term servicing revenue and are willing to provide
MFA with the training and technical assistance necessary to develop and implement MFA’s
in-house servicing operations. IHFA is committed to the partnership because it reduces the
capital requirements for purchasing and servicing MFA loans while still providing revenue
to IHFA for those services performed on MFA’s behalf. The relationship is designed to be
flexible and evolve over time while maintaining a defined slate of services, tangible fee
structure, contractual milestones and continuity of the program. As MFA moves towards
the strategic goal to generate long-term servicing revenue, we continue to progress and
adjust as needed to ensure that we will reach this ultimate goal.
DISCUSSION
The Servicing Implementation Committee (“Committee”) commenced work on
implementation of the Hybrid Sub-Servicing model on October 1, 2015. The Committee has
developed an action plan that includes the following action items:
•
•
•
•
•
•
•
•
In cooperation with IHFA, conduct a GAP Analysis of the implementation process
Identify and establish MFA’s data requirements including system interfaces, user
access, security protocols and reporting formats
Establish policies and procedures for MFA’s oversight of IHFA’s pooling,
securitization and sub-servicing functions
Establish quality control plans in compliance with regulatory requirements
Reactivate MFA’s Fannie Mae “seller” and Ginnie Mae “issuer” approvals
Establish counterparty contracts (document custodian, Mortgage Electronic
Registration System, etc.)
Develop and execute contracts (Lender, Warehouse, IHFA)
Establish a comprehensive “Process Flow” document outlining the entire process
MFA executed a Professional Services Agreement with IHFA in November, 2015, which
provides training, technical assistance and project management services to MFA. These
services have provided staff the collaboration and expertise to facilitate the project
implementation by June 1, 2016.
The Committee has been working diligently with both Ginnie Mae and Fannie Mae to
reactivate MFA’s “seller” approvals. MFA is currently an active “servicer” with both Ginnie
Mae and Fannie Mae and both have showed support for this hybrid servicing model.
However, because of the uniqueness of the model, they advised MFA that they will require
additional time to analyze and provide guidance to MFA on the “seller” activation process,
as neither Fannie Mae nor Ginnie Mae currently has active, approved lenders who
outsource the pooling, shipping and securitization functions.
Board of Directors
March 16, 2016
Page 3
Due to the additional time required to address the unique compliance and regulatory
requirements of the hybrid model, it was recommended by Ginnie Mae that staff consider
the option of simply purchasing the MSR from IHFA concurrent with the pooling and
securitization of the loans under IHFA’s “seller” number versus pooling and securitizing the
loans under MFA’s “seller” number. In addition, MFA will provide IHFA a (partial)
warehouse line of credit. Both of these activities will allow MFA to earn income while
working towards the activation of MFA’s “seller” approval (Milestone #1). This revised plan
will serve as an intermediate step and will provide additional time necessary to activate the
“seller” approvals, develop a quality control plan and provide adequate vendor oversight
for IHFA as is required by both Ginnie Mae and Fannie Mae (Milestone #2).
Within the next year, MFA will transition to a full in-house “seller” process and IHFA will
strictly provide sub-servicing functions for MFA (Milestone #3).
The “seller” activation is a key component to MFA’s future plans to set up “seller”
operations. In light of the interim change to the model and time considerations for
implementation, the Committee moved the implementation date from March 1, 2016 to
June 1, 2016. An IHFA contract extension was approved at the February 2016 Board
meeting.
The revised implementation process is a new and innovative way for MFA to achieve its’
goal and will be achieved through the accomplishment of three major milestones listed
below:
Milestone #1
June 1, 2016 through September 30, 2017
•
•
•
•
MFA will provide IHFA with a limited warehouse line of credit for the purchase of
loans held for sale.
IHFA will pool and securitize loans using their own “seller” number.
MFA will purchase the Mortgage Servicing Rights MSR from IHFA.
IHFA will sub-service the loans under MFA’s “servicer” number.
During this period, MFA will work with IHFA, Ginnie Mae and Fannie Mae to reactivate
MFA’s “seller” status. In addition, MFA staff will obtain training and technical assistance
from IHFA to perform oversight duties.
Milestone #2
October 1, 2017 through September 30, 2018.
•
•
•
MFA will be an active “seller” and “servicer” for Ginnie Mae and Fannie Mae.
MFA will provide a full warehouse line of credit for the purchase of loans held for
sale.
IHFA will serve as a vendor for MFA and will pool and securitize loans using MFA’s
“seller” number. MFA will own the MSR.
Board of Directors
March 16, 2016
Page 4
•
IHFA will sub-service the loans under MFA’s “servicer” number.
During this period, MFA will work in partnership with IHFA to implement in-house “seller”
operations. MFA will purchase required software and hire staff to support in-house
operations. IHFA will provide support to transition the in-house “seller” operations from
IHFA to MFA.
Milestone #3
October 1, 2018 through September 30, 2020
•
•
•
•
MFA’s in-house “seller” operations will be fully established.
MFA will directly purchase, warehouse, pool and securitize single family program
loans using MFA’s “seller” number.
MFA will own the MSR
IHFA will sub-service the loans under MFA’s “servicer” number through September
30, 2020.
During FY2020, MFA would bid sub-servicing through a request for proposal process and
award a contract.
In this modified model, IHFA will still provide the pooling, securitization, and sub-servicing
functions; however a transfer of obligations will take place at Milestones #2 and #3 as
illustrated in the table below and in the attached flowchart (Exhibit A).
In addition, MFA will enter into a 51-month contract with IHFA beginning June 1, 2016
which will specifically define the transfer of obligations as MFA fully implements the hybrid
sub-servicing model. The updated Economic Feasibility Study is outlined below.
Economic Feasibility Study Recap as of March 2016:
The updated economic feasibility study 1 reflects the modified hybrid sub-servicing model,
milestones and new implementation dates. The implementation of the modified hybrid
sub-servicing model demonstrates a viable revenue generating activity for MFA.
1
The full economic feasibility study is available upon request.
Board of Directors
March 16, 2016
Page 5
Below is a summary of the transfer of duties/obligations upon completion of the Servicing
Implementation:
Servicing Implementation
Transfer of Duties/Obligations
Purchase loans from originating lender
Warehouses loans
Pools and Securitizes loans into MBS
Purchase/Own Mortgage Servicing Rights
Loan Servicing
Receives servicing income
Retains risk for representations &
warranties
Cumulative Revenue to MFA (10-year
forecast period)
Utilizes/builds upon “seller/servicer”
designation
Current New Model New Model New Model
Model
Milestone Milestone Milestone
#1
#2
#3
IHFA
IHFA
IHFA
IHFA
IHFA
IHFA
IHFA
$0
No
FY2016 &
FY2017
IHFA
IHFA/MFA
IHFA
MFA
IHFA
MFA
MFA
$(.011)mm
Yes
FY2018
IHFA
MFA
IHFA
MFA
IHFA
MFA
MFA
$.691mm
Yes
FY2019
&FY2020
MFA
MFA
MFA
MFA
IHFA
MFA
MFA
$6.973mm
Yes
SUMMARY:
In June 2015, the Board approved implementation of a Hybrid Sub-Servicing Model in
partnership with Idaho Housing and Finance Association (“IHFA”) for the administration of
MFA’s Single Family Mortgage Program loans. Since approval, the Servicing
Implementation Committee (“Committee”) has been working steadily with our business
partners, adjusting along the way as necessary to put in place the required components to
implement the model.
MFA staff has systematically identified and evaluated the risks associated with
implementation of this model which include origination and servicing compliance,
regulatory requirements, investor requirements, repurchase requirements and
reputational risk. MFA will mitigate these risks through establishment of comprehensive
oversight policies and procedures for IHFA’s mortgage origination and servicing
operations. MFA contracts with lending partners will include appropriate representations,
warranty and buyback provisions as well as a re-certification process to ensure the
financial capacity of those lending partners to repurchase loans. In addition, the
partnership with IHFA, a sister organization with the same mission and goals as well as
significant experience in the mortgage operations business, is the perfect partner for MFA’s
endeavor.
Board of Directors
March 16, 2016
Page 6
Through the implementation of this hybrid sub-servicing model, MFA will generate a
profitable long-term revenue stream, which allows for support of other MFA mission
driven initiatives. Also, MFA will accomplish the goals to develop investor “seller” and
servicer capacity and establish in-house mortgage operations virtually eliminating MFA’s
risk for reliance on third-party service providers for the administration MFA’s Single
Family Mortgage Program.
EXHIBIT A
Current Model (Master Servicer)
Milestone #1
Program Loan (Lender)
Loan purchased by IHFA
(“IHFA Seller”)
Loan Warehouse IHFA
(“IHFA Seller”)
Loan purchased by IHFA
(“IHFA Seller”)
Mortgage
Servicing Rights
purchased by
IHFA (“IHFA
Servicer”)
Loan Warehouse with MFA
Funds (“IHFA Seller”)
Loan Pool/Securitize
IHFA (“IHFA Seller”)
Mortgage
Servicing Rights
purchased by
MFA (“MFA
Servicer”)
Loan Pool/Securitize
IHFA (“IHFA Seller”)
Loan Servicing
Loan Servicing
IHFA (“Seller/Servicer”)
IHFA (“Seller/Sub-Servicer”) MFA (“Servicer”)
1
EXHIBIT A
Milestone #2
Milestone #3
Loan purchased by IHFA with
MFA funds (“MFA Seller”)
Loan Warehouse by IHFA with
MFA funds (“MFA Seller”)
Loan purchased by MFA
(“MFA Seller”)
Mortgage Servicing
Rights purchased
by MFA (“MFA
Servicer”)
Loan Warehouse MFA
(“MFA Seller”)
Loan Pool/Securitize by IHFA
for MFA (“MFA Seller”)
Mortgage Servicing
Rights purchased
by MFA (“MFA
Servicer”)
Loan Pool/Securitize by
MFA (“MFA Seller”)
Loan Servicing
Loan Servicing
IHFA (“Sub-Servicer”) MFA (“Seller/Servicer”)
IHFA (“Sub-Servicer”) MFA (“Seller/Servicer”)
2
Tab 6
TO:
Through:
Through:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Contracted Services/Credit Committee – March 8, 2016
Erik Nore
March 16, 2016
Limited Source Procurement-Idaho Housing and Finance Association
Recommendation:
Staff recommends Board approval of a limited source procurement of mortgage loan
servicing and program support services with Idaho Housing and Finance Association
(“IHFA”) for a term of 51 months (06/01/16 through 09/30/2020), in accordance with the
scope of work and fee for service detailed in the following memo. Following Board approval
of the limited source procurement, Staff will negotiate the parameters of the sub-servicing/
general services contract with IHFA and execute the agreement effective June 1, 2016.
Background:
In June, 2015, the Board approved Staff’s request to continue discussions and negotiations
to implement a hybrid sub-servicing model with IHFA on March 1, 2016, which coincided
with the expiration of the Master Servicing agreement between IHFA and MFA. In February
2016, the Board approved an extension of the Master Servicing agreement between MFA
and IHFA until May 31, 2016, so as to allow staff sufficient time to transition to the new
hybrid sub-servicing model.
The hybrid sub-servicing model developed between MFA and IHFA is neither a true Master
Servicing relationship nor a true sub-servicing relationship. Rather, it combines
components of both Master Servicing and sub-servicing, leveraging IHFA’s loan
acquisition/ servicing business operations and economies of scale with MFA’s strategic
commitment to enter the single family mortgage loan servicing business. However, it is the
1
partnership and collaboration between IHFA and MFA that make this servicing model
unique. In fact, the business relationship between IHFA and MFA is designed to be flexible
and evolve over time, while maintaining a defined slate of services, tangible fee structure,
contractual milestones and program continuity. This type of business arrangement will be
extremely beneficial to MFA and is only possible in partnership with IHFA. MFA’s objective
in expanding its mortgage loan servicing business is to provide loan servicing through a
“buy and hold” servicing model, for only those mortgage loans originated within MFA’s
single family program.
Discussion:
Limited Source Procurement
During Phase II of the Servicing Expansion evaluation, Staff surveyed active sub-servicing
and Master Servicing providers to determine if a comparable hybrid sub-servicing model
were available in the marketplace. Staff was unable to find any service providers willing to
offer a similar hybrid sub-servicing model.
MFA’s Procurement Policies (Section 3.1-B., 4.) state that,
“A limited source procurement is a procurement for items or services that are only
available from one source or when there are such a limited number of qualified sources for
the procurement, as determined under the facts and circumstances of the procurement,
that a competitive sealed proposal procedure would be impracticable and therefore
competition would be inadequate. In such conditions MFA may conduct negotiations to
obtain the price and terms most advantageous to MFA, with any vendor or vendors that
MFA determines to be most capable of delivering the procurement…..”
Staff feels that the hybrid sub-servicing model developed between IHFA and MFA is so
unique that a competitive procurement process would be impractical and that a limited
source procurement with IHFA for mortgage loan servicing and program support services
is appropriate and is in the best interests of MFA.
Following Board approval of the limited source procurement, Staff will negotiate the
parameters of the sub-servicing/ general services contract with IHFA and execute the
agreement effective June 1, 2016.
Scope of Services
The proposed procurement of mortgage loan servicing and program support services
coincides with the following milestones/dates:
Milestone #1 (June 1, 2016 through September 30, 2017)
•
•
•
•
MFA will provide IHFA with a limited warehouse line of credit for the purchase of
loans held for sale.
MFA will purchase the Mortgage Servicing Rights (“MSR”) from IHFA.
IHFA will sub-service for MFA.
During this period, MFA will work with IHFA to activate MFA’s “seller” status with
Ginnie Mae and Fannie Mae. In addition, MFA staff will obtain training and technical
assistance to perform oversight duties.
Milestone #2 (October 1, 2017 through September 30, 2018)
•
•
•
•
•
MFA will be the Fannie Mae Seller/Servicer and Ginnie Mae Issuer/Servicer
MFA will provide a full warehouse line of credit for the purchase of loans held for
sale.
IHFA will provide loan purchase, pooling and shipping functions as a vendor for
MFA.
MFA will work in partnership with IHFA to implement in-house “seller” operations.
MFA will purchase required software and hire staff to support in-house operations.
IHFA will provide support to transition the in-house “seller” operations from IHFA
to MFA.
Milestone #3 (October 1, 2018 through September 30, 2020)
•
•
•
•
MFA will directly purchase, warehouse, pool and ship single family program loans.
MFA will own the MSR’s.
During FY2020, MFA would bid sub-servicing through a request for proposal
process and award a contract.
Either MFA or IHFA will have the option to renegotiate the scope of services or fee for
services during the course of the performance of the agreement and at the conclusion of
each milestone, as appropriate, with any renegotiations or revisions brought before the
Board as necessary and required by MFA's approved policies and procedures.
Fee for Service
In consideration for the scope of services previously outlined, IHFA will receive the
following:
•
A “Servicing Fee” of 0.135% (13.5 bps) of the outstanding principal balance of each
MBS serviced by IHFA on behalf of MFA. The “Servicing Fee” includes payment for
all services provided to MFA by IHFA, including software user access, all “front end”
operations, data transfer/storage and training/technical assistance. MFA expects to
•
•
add approximately 5,386 first mortgage loans to its’ servicing portfolio throughout
the term of the contract.
A fee of $400 for the processing of insurance claims related to foreclosure as well as
reimbursement for usual and customary costs incurred in connection with such
foreclosures.
A loan review and acquisition fee of $150 for each loan purchased by IHFA on behalf
of MFA. IHFA will purchase approximately 6,166 first mortgage loans throughout
the term of the contract.
Based on staff’s research, these proposed fees are reasonable and standard within the
industry.
Summary:
Staff recommends Board approval of a limited source procurement of mortgage loan
servicing and program support services with Idaho Housing and Finance Association
(“IHFA”) in accordance with the scope of work and fee for service detailed in the following
memo. Following Board approval of the limited source procurement, Staff will negotiate
the parameters of the sub-servicing/ general services contract with IHFA and execute the
agreement effective June 1, 2016.
Tab 7
MEMORANDUM
TO:
Through:
FROM:
DATE:
SUBJECT:
Rose Baca-Quesada
March 16, 2016
Approval to employ the Executive Director at Northern Regional Housing
Authority (“NRHA”)
Recommendation:
Approve Northern Regional Housing Authorities board of commissioner’s employment of
Mr. Richard Frey as their executive director.
Background:
The Legislature of the State of New Mexico, during the 2009 Legislative session, enacted
Senate Bill 20 (Laws of New Mexico 2009, Chapter 48) amending the Regional Housing Law
11-3A-20 NMSA 1978, to redefine the activities of the regional housing authorities of
certain activities, to include hiring of executive directors by the board of commissioners
being subject to MFA’s approval.
Section 5. 11-3A-6 C. (pg. 9, line 9) “… A board of commissioners may employ
an executive director, subject to approval by the New Mexico mortgage
finance authority.”
Discussion:
Smart Inc., a professional Housing Authority contractor, was procured through an RFP
process by NRHA board of commissioners for the purpose of managing the day-to-day
operational activities of NRHA starting on April 1, 2014. The contract had an option to
extend after its original expiration of March 30, 2015. The extension was approved by the
NRHA board of commissioners through March 31, 2016.
NRHA began soliciting applicants for the Executive Director position last November. They
received approximately 15 resumes and letters of interest from several parts of the county,
to include two from Mexico. Interviews were conducted during January and February of
2016; Richard Frey was selected by the NRHA board of commissioners on a vote of 6 for
recommendation to hire and one abstained. The board of commissioners authorized their
Chair, Santiago Chavez to negotiate the contract with Mr. Frey. Mr. Frey has been the
executive director at the Cuba Housing Authority since June 2011. The Cuba Housing
Authority is a “High Performing” PHA. Mr. Frey is well regarded in the industry and with
the local Public Housing/HUD office. The NRHA board of commissioners extended an
offered to Mr. Frey contingent on MFA’s Board of Director’s approval.
NRHA has kept MFA abreast of their executive director search process and we are
supportive of their selection, Mr. Richard Frey. We believe this his experience;
qualifications and success at the Cuba Public Housing Authority make him an ideal
candidate for the position.
Attached for your review is Richard Frey’s resume.
Summary:
Staff recommends that the MFA Board of Director’s approve Northern Regional Housing
Authority’s employment of Mr. Richard Frey as their executive director.
Tab 8
MEMORANDUM
TO:
Board
Through:
Through:
FROM:
Gina Bell, Community Development Department Senior Lead
SUBJECT:
Emergency Homeless Assistance Program (EHAP)
Request for Proposals, Program Years 2016-2020
CC:
Rose Baca-Quesada, Director/Community Development
Recommendation
Staff requests approval to issue the Emergency Homeless Assistance Program (EHAP) Request
for Proposals (RFP) for program years 2016-2020.
Background
The U.S. Department of Housing and Urban Development (HUD) Emergency Solutions Grant
(ESG) is authorized under the McKinney-Vento Homeless Assistance Act (42 U.S.C 11371-1378),
as amended by the Homeless Emergency and Rapid Transition to Housing Act of 2009 (HEARTH
Act), 24 CFR Part 576. The ESG is a formula-funded program administered through HUD. MFA is
the designated state recipient and responsible for administering the ESG funds.
MFA uses ESG funds and any funds allocated by the NM State Legislature to administer three
homeless programs; Emergency Homeless Assistance Program (EHAP), Rental Assistance
Program (RAP) and Continuum of Care Program (CoC). These homeless funds, minus 7.5
percent for MFA administration, will be allocated to service providers. This RFP is specific to
EHAP.
The EHAP grant is available to units of local government or nonprofit organizations. The grant
is designed to improve the quality of existing emergency shelters for the homeless by helping to
meet the costs of operating emergency shelters and to provide certain essential services to
individuals and families experiencing homelessness.
Estimated funding for the homeless programs for the 2016-2017 Program Year is $2,371,050.
HUD – ESG
State Homeless
Total Estimated Funding
$1,105,350
$1,265,700
$2,371,050
Disbursement of the funding between the below outlined programs and categories will be
determined based on the review of the applications and associated need. Based on 2015-2016
program year, we estimate funding for this year to be disbursed in the following way:
HMIS*
EHAP
RAP
COC
MFA Admin
Total
2015 Funding
$61,000
$854,349
$759,058
$442,692
$137,467
Estimated 2016 Funding
$88,310
$889,080
$789,916
$460,689
$143,055
$2,254,566
$2,371,050
*HMIS is the Homeless Management Information System which is a federally required database
used for collecting demographic information.
Administrative expenses for the EHAP, RAP and COC contracts are allowable through their
program operations budget. Therefore, additional administrative fees are not awarded.
However, if an agency is a unit of local government, regulations dictate that the agency would
qualify for administrative fees.
Upon your approval, MFA EHAP funds would be made available to interested offerors through
an annual RFP process. The RFP will be emailed to all existing EHAP service providers and
interested parties. The RFP will also be available on MFA’s website. Offerors must meet
minimum threshold requirements including, but not limited to financial stability, alignment of
agency mission, successful contract progress/completion and activity-specific requirements.
Qualified offerors would be identified and selected by MFA.
Items for Discussion
The purpose of the EHAP RFP for program years 2016-2020 is to solicit qualified service
providers that can efficiently and effectively utilize the EHAP funds. The available funds shall be
used to provide emergency shelter and services to homeless individuals and families.
In an effort to work towards MFA’s strategic goal 1.1.4 which is related to reviewing programs
and identifying efficiencies to streamline processes, staff is requesting that this RFP allow for
contracts to be in place for two program years; 7/1/2016 thru 6/30/2018. After the second
2
year, the contracts would be subject to annual consideration for renewal for up to three
additional years.
Scoring Criteria for the 2016-2020 RFP include:
Criteria
Maximum
Score
50
15
35
100
Community Need
Performance – Housing Placement
Agency Experience & Capacity
Total Maximum Points
Upon approval, the RFP will be issued on March 17, 2016 and award recommendations will be
presented to MFA’s Board of Directors on June 15, 2016.
Summary
The Emergency Homeless Assistance Program allows for approximately $889,080 to be
awarded to qualified respondents to improve the quality of existing emergency shelters for the
homeless by helping to meet the costs of operating emergency shelters and to provide certain
essential services to individuals and families experiencing homelessness.
3
New Mexico Mortgage Finance Authority Emergency Homeless Assistance Program Request for Proposals for Program Year 2015‐20162016‐2020 DATE ISSUED: January 22, 2015March 17, 2016 C:\Users\kanderson\Desktop\2015‐2016 RFP (3)‐12‐31‐14 Clean Copy.docx TABLE OF CONTENTS TABLE OF CONTENTS ............................................................................................................................................ III SECTION 1 BACKGROUND & PROGRAM INFORMATION ............................................................................. 1 1.1 Introduction ........................................................................................................................................................ 1 1.2 Background ........................................................................................................................................................ 1 1.3 Purpose and Available Funding ....................................................................................................................... 1 1.4 Program Objectives ........................................................................................................................................... 2 1.5 Eligible Activities ............................................................................................................................................... 2 1.6 Proposal Submission.......................................................................................................................................... 3 1.7 Proposal Tenure ................................................................................................................................................. 4 1.8 Proposal Format ................................................................................................................................................ 4 1.9 Irregularities in Proposals ................................................................................................................................ 5 1.10 RFP Questions and Answers ............................................................................................................................ 5 1.11 Performance Agreement Term ........................................................................................................................ 6 1.12 Renewal Criteria ................................................................................................................................................ 6 1.13 Timeline for Offeror Selection ......................................................................................................................... 7 1.14 Training .............................................................................................................................................................. 8 SECTION 2 MINIMUM QUALIFICATIONS AND REQUIREMENTS................................................................ 9 2.1 Minimum Threshold Criteria........................................................................................................................... 9 2.2 Evaluation of Proposals................................................................................................................................... 14 2.3 Deficiency Correction Period ......................................................................................................................... 14 SECTION 3 EVALUATION CRITERIA .................................................................................................................. 15 3.1 Scoring Criteria ............................................................................................................................................... 15 C:\Users\kanderson\Desktop\2015‐2016 RFP (3)‐12‐31‐14 Clean Copy.docx SECTION 4 PROGRAM STANDARDS .................................................................................................................... 18 4.1 Beneficiary Eligibility ...................................................................................................................................... 18 4.2 Subcontractors ................................................................................................................................................. 18 4.3 Amount of Funding ......................................................................................................................................... 18 4.4 Matching Requirements .................................................................................................................................. 19 4.5 Building Standards .......................................................................................................................................... 19 4.6 Records and Recordkeeping ........................................................................................................................... 20 SECTION 5 ADDITIONAL RFP STANDARDS ...................................................................................................... 20 5.1 Protest ............................................................................................................................................................... 20 5.2 RFP Revisions and Supplements ................................................................................................................... 21 5.3 Incurred Expenses ........................................................................................................................................... 21 5.4 Cancellation of Requests for Proposals or Rejection of Proposals ........................................................... 21 5.5 Award Notice .................................................................................................................................................... 21 5.6 Proposal Confidentiality ................................................................................................................................. 21 5.7 Responsibility of Offerors ............................................................................................................................... 23 5.8 Code of Conduct .............................................................................................................................................. 23 5.9 Other Federal Requirements .......................................................................................................................... 23 5.10 Confidential Data ............................................................................................................................................. 25 5.11 Mortgage Finance Authority Roster ............................................................................................................. 26 SECTION 6 PROPOSAL APPLICATION FORM ................................................................................................. 29 Offeror Proposal Information ..................................................................................................................................... 32 SECTION 7 CERTIFICATIONS ............................................................................................................................... 35 C:\Users\kanderson\Desktop\2015‐2016 RFP (3)‐12‐31‐14 Clean Copy.docx SECTION 1 BACKGROUND & PROGRAM INFORMATION 1.1
INTRODUCTION The New Mexico Mortgage Finance AuthorityNew Mexico Mortgage Finance Authority ("MFA") is a governmental instrumentality, separate, and apart from the state of New Mexico (“State”), created by the Mortgage Finance Authority Act Sections 58‐18‐1 NMSA 1978 et seq. for the purpose of financing affordable housing for low‐ and moderate‐income New Mexico residents. MFA will endeavor to ensure in every way possible that small, minority, disadvantaged, women‐owned business enterprises and/or labor surplus area firms (collectively Disadvantaged Business Enterprises, “DBE”) shall have every opportunity to participate in submitting Pproposals and providing services. DBE businesses are encouraged to submit proposals. MFA will not discriminate against any business on grounds of race, color, religion, gender, national origin, age or disability. It is MFA’s policy that suppliers of goods or services adhere to a policy of equal employment opportunity and demonstrate an affirmative effort to recruit, hire and promote regardless of race, color, religion, gender, national origin, age or disability. 1.2
BACKGROUND The U.S. Department of Housing and Urban Development (HUD) Emergency Solutions Grant (ESG), is authorized under the McKinney‐Vento Homeless Assistance Act of 1987 (42 U.S.C 11371‐1378), as amended by the Homeless Emergency and Rapid Transition to Housing Act of 2009 (“HEARTH Act”), 24 CFR Part 576. The ESG is a federally formula‐funded program that uses the Community Development Block Grant (CDBG) formulas as a basis for allocating funds to eligible jurisdictions, including Sstates, territories, and qualified metropolitan cities and urban counties. MFA is the Sstate’s recipient of the ESG program responsible for administering the state ESG allocation for New Mexico. The ESG allocation is limited to sixty (60) percent of the total fiscal ESG grant for shelter operations minus seven and a half (7.5) percent for state/local government administration. The Emergency Homeless Assistance Program (EHAP) was established by MFA to provide funding assistance to emergency overnight shelters throughout the Sstate. MFA combines the ESG allocation appropriated by HUD with the New Mexico State Homeless Assistance allocation appropriated by the Sstate Llegislature to establish the EHAP. 1.3
PURPOSE AND AVAILABLE FUNDING The purpose of this Request for Proposal (RFP) is issued pursuant to MFA’s Procurement Policy, to solicit proposals from qualified Offerors capable of providing program services for EHAP funding within the 2015 ‐20162016‐2020 Program Years (“PY”) in accordance with 24 CFR 576 and all applicable guidance 1 | P a g e from HUD. The cited references are available via the MFAMFA website at www.housingnm.org/ehap. Funding will be made through a competitive process to eligible Offerors. The estimated funding for the EHAP 2015‐2016 2016 –‐ 2017 program year includes is approximately $ 889,080. Available funding is based on last year’s funding levels. Please note that actual funding levels have not yet been determined at the writing of this document and could vary from current year funding levels. If other funds become available to MFA during the program yearPY for activities similar to the work performed under the program, this additional funding may, at the option of MFA, be offered to the successful Offerors, hereunder, without a new RFP. MFA retains sole discretion to make the judgment as to the need for additional RFPs. Satisfactory performance under theprogram year 2014 2015‐2016 and prior program years will be a prerequisite for consideration of additional funding. Offerors may not obligate funds, incur expenses, or otherwise implement program services prior to execution of a contract with MFA. Funding is anticipated to be available for future program years at similar levels, but is subject to change. Funding is not guaranteed to any given Offeror in any given amount. MFA will review provider performance and reserves the right to de‐obligate, reallocate and redistribute funds throughout the contract term. 1.4
PROGRAM OBJECTIVES The objective of EHAP is to help improve the quality of existing emergency shelters for the homeless by helping to meet assisting with the costs of operating emergency shelters whothat serveing individuals and families experiencing homelessness., so that all New Mexicans have access not only to EHAP assists with providing safe and sanitary shelter, but also to provide along with certain essential supportive services they needed to improve their stabilize living situations. 1.5
ELIGIBLE ACTIVITIES All eligible activities within EHAP must be carried out by an emergency overnight shelter for whothat serves individuals and families experiencing homelessness, including individuals fleeing domestic violence. The five program components and the eligible activities that may be funded under each activity are set forth in HUD ESG Regulations 24 CFR §576.101 through §576.107. Eligible Aactivities include operating costs and essential services to persons in emergency shelters. Essential services may be used to pay for staff costs related to carrying out emergency shelter activities and Homeless Management Information System (HMIS). Per 24 CFR §576.100(b) the Offeror’s budget for emergency shelter cannot exceed 60% percent of the total grant award. 2 | P a g e Comment [NS1]: Does this mean the Shelter’s budget is limited to 60% for operating costs? Or, does this relate to MFA’s allocation of ESG funds? The eligible activities are:  Operating costs. Eligible operating costs are the include costs of maintenance (including minor or routine repairs), rent, security, fuel, equipment, insurance, utilities, food, furnishings, and supplies necessary for the operation of the emergency shelter. Where When no appropriate emergency shelter beds is are available within the facility for a homeless family or individual, eligible costs may also include a hotel or motel voucher for that family or individual.  Essential services. EHAP funds may be used to provide essential services to individuals and families who are in an emergency shelter. Eligible essential services include case management, childcare, education services, employment assistance and job training, outpatient health services, legal services, life skills training, mental health services, substance abuse treatment services and transportation.  Data collection and Homeless Management Information System (HMIS) costs. Under the Hearth Act, all sub‐‐grantees receiving funding under the ESG program must collect and report data on the use of the funds awarded and persons served with this assistance in HMIS.  Comparable database eligible costs. If the sub‐grantee is a domestic violencevictim services provider or a legal services provider, it may use the program funds may be used to administer Osnium, a comparable database that collects client‐level data over time and generates unduplicated aggregate reports based on the data. Eligible Activities include essential services to persons in emergency shelters and operating 
emergency shelters. Staff costs related to carrying out emergency shelter activities, essential services and HMIS are also eligible. In accordance withPer 24 CFR §576.100(b), the Offeror’s budget for emergency shelter cannot exceed 60% of the total grant award. Emergency Shelter means any facility, the primary purpose of which is to provide a temporary shelter for the homeless in general or for specific populations of the homeless and which does not require occupants to sign leases or occupancy agreements. Note: The federal ESG activities of “Street Outreach,” “Homeless Prevention,” “Rapid Re‐Housing,” and “Renovation, rehabilitation, and conversion” of buildings for use as emergency shelters or transitional housing for the homeless” are not currently funded under the EHAP. 1.6
PROPOSAL SUBMISSION All Offeror proposals must be received for review and evaluation by MFA no later than Friday, february 20, 2015April 15, 2016 by 4:00 PM Mountain Time. Proposals shall be in sealed envelopes marked “Proposal to Offer Services for the Emergency Homeless Assistance Program. Submit proposals to: 3 | P a g e New Mexico Mortgage Finance AuthorityMortgage Finance Authority Attn: Shannon TilsethMichelle Marquez 344 Fourth 4th St.,reet SW Albuquerque, NM 87102 Proposals may be delivered by mail, other shipping service, or by hand. Facsimile or electronic transmissions will not be accepted. Proposals received after this deadline will not be considered for EHAP funding. 1.21.7 PROPOSAL TENURE 1.3
All proposals shall include a statement that the proposal shall be valid until contract award, but no more than 90 days from the proposal due date. 1.4
1.51.8 PROPOSAL FORMAT Proposals should be printed on standard 8 ½ x 11 paper, double‐sided, with each copy fastened using paper clips or binder clips and with tabs identifying each minimum threshold item and evaluation criteria item. Please do not spiral bind your proposals. All proposals must be self‐contained.   Proposals and forms may be downloaded from the MFAMFA’s website: www.housingnm.org/rfp.  Offeror(s) must submit one copy of the most recent agency financial audit or a letter from MFA indicating that we have already received and approved your audit.  Offeror(s) must submit an original and three copies of the proposal form and all required schedules and attachments, for a total of four proposal packages.  Proposals must include the “2015‐20162016‐2020 EHAP Proposal” form attached to this proposal package and all schedules and attachments pertaining thereto.  MFA forms released with this proposal (proposals, budgets, certifications, schedules) must be used when provided by MFA. No substitutions will be accepted. 4 | P a g e 1.6
1.7
ALL PROPOSALS MUST BE SELF‐CONTAINED. 1.8
1.9
IRREGULARITIES IN PROPOSALS MFA may waive technical irregularities in the form of proposal of any Offeror selected for award, which do not alter the price, quality or quantity of the services offered. Note especially that the date and time of proposal submission as indicated herein, under part Section 1.6, PProposal Submission, cannot be waived under any circumstances. 1.10
RFP QUESTIONS AND ANSWERS 
Questions pertaining to this RFP and proposal must be submitted via the MFAMFA’s website at http://housingnm.org/20152016‐ehap‐rfp‐faq. Telephone inquiries will not be answered. The FAQ will open on March 24, 2016the day after the RFP training and will close April 13February 18, 2015, 2016, two business days before the RFP due date. To submit your questions, scroll down to the “Ask a question” section, under the category Emergency Homeless Assistance Program RFP. Enter your name and organization and type your question in the “Question” box, and click on “Submit.” The cut‐off date for questions is February 17, 2015. Answers to all questions will be posted to the MFAMFA’s website on 02/06/201503/1/2016, 02/13/201503/08/2016, and 02/18/201503/14/2016 04/01/2016, 04/08/2016 and 04/13/2016 by 3pm. 5 | P a g e 1.11
PERFORMANCE AGREEMENT TERM The successful Offeror will enter into a contract with MFA for services to be performed. The term of the first two year contract is scheduled to begin on July 1, 2016 and end on June 30, 2018. After the second year or June 2018, the contract is subject to annual consideration for renewal, for up to three additional annual renewals. Therefore, it is possible that an agency hold a contract from July 1, 2016 to June 30, 2021 (see Section 5.12). (refer to Section 1.12, Renewal Criteria). Only expenses incurred on or after the effective date of the Pperformance Aagreement are allowable. Funding availability and reimbursement of expenses incurred Dates are based on on availability the release of funds for release from each funding source. In the event that during the contract term an awardee of this RFP, is deemed not qualified to administer the program due to contractual non‐compliance, MFA may negotiate with another program awardee without issuing another RFP, and/or may issue a RFP for the area that is being served by the non‐
qualified agency. MFA may also issue a RFP during the contract term for any new areas to be served based on the availability of additional funds. The performance agreements between MFA and successful Offerors shall be for firm, fixed amounts. All payments by MFA shall be made on an actual reimbursement basis. 1.111.12
RENEWAL CRITERIA Renewal is contingent upon the below criteria which may be adjusted at MFA’s discretion:  Funding availability.  Proof of Offeror’s performance in the form of:  Weatherized units in designated counties as assigned in Schedule A for all funding sources. Adherence to performance of unduplicated households served, as outlined in the EHAP contract scope of work Schedule.  Weatherized units on the designated tribal lands as outlined in Schedule A of the DOE and LIHEAP contractsTimely expenditures of funds and billing for expenditures, as outlined in the EHAP contract schedule.  Resumes for the executive director, financial manager, program manager and other key staff, to demonstrate the administrative and financial management capacity necessary to accept and account for the use of public funds and demonstrate the capacity to provide program services. Should changes in these essential positions occur, MFA must be notified.  Utility funding measures must match the minimum Utility Total Cost (UTC) requirement by utility as outlined in each contract.  Offeror’s good standing with MFA as evidenced in the following documents: 6 | P a g e 




Offeror must submit proof of current registration as a charitable organization with the New Mexico Attorney General’s Office, covering the most current fiscal year. Information can be submitted online and verification obtained via https://secure.nmag.gov/coros/. Verification should be in the form of the first page of the “NM Charitable Organization Registration Statement.” Offeror must provide an independent CPA’s auditor’s report (Audit) conducted in accordance with Government Auditing Standards (GAS). The GAS Audit will include an independent auditor’s report on the following: 1) financial statements and 2) internal control over financial reporting and compliance. Offeror will submit the most recent audit available. If Offeror receives $750,000 in federal funds, a Single Audit is required pursuant to 2 CFR 200 Subpart F. Proof of federal audit clearinghouse submission (FORMSF‐SAC) must be provided and, if applicable, submission of Management Response letter. Good standing with the EHAP program, as determined by not having any unresolved material findings from MFA monitoring for the most recent program year. If there are any unresolved findings from the most recent monitoring letter, please send a letter addressing the corrective action. Provide the most recent monitoring letter(s) from major funders. Sign an Offeror’s Certification. 1.121.13
TIMELINE FOR OFFEROR SELECTION The following is the anticipated schedule for recommended Offeror selection: DATE ACTIVITY RESPONSIBILITY January 21, 2015March 16, 2016 MFA Board of Directors Mmeeting MFA January 22, 2015March 17, 2016 Issuance of RFP MFA January 28, 2015March 24, 2016 RFP Ttraining (mandatory) MFA January 29, 2015March 24, 2016 RFP FAQ on website opens MFA 7 | P a g e February 18, 2015April RFP FAQ closes ‐ deadline to submit questions two business days before the RFP due date 13, 2016 Potential Offerors Submission of Pproposals Ddue Offerors March 6, 2015April 229, 2016 MFA notifies Offerors of Ddeficiency Ccorrection items, if applicable within seven business calendar days of RFP proposals due MFA March 13, 2015April 298, 2016 Deadline for receipt of corrections by MFA, if applicable – within five business days Offerors April 2015May 1127, 2016 Notification of preliminary selections to Offerors MFA Start of five ‐business day Pprotest Pperiod Offeror April 2015April 2717May 19, 2016 End of five business 7‐day Pprotest RPperiod (Ddeadline for Offeror to file pProtest) Offeror June 15, 2016 Award Rrecommendations to MFA Board of Directors MFA February 20, 2015April 15, 2016 (by 4:00pm) April 2015 May 12May 6, 2016 1.131.14
TRAINING MANDATORY RFP training will be on March 24, 2016. Pre‐registration is required. To register, visit http://www.housingnm.org/rfp. 8 | P a g e SECTION 2 MINIMUM QUALIFICATIONS AND REQUIREMENTS 2.1 MINIMUM THRESHOLD CRITERIA In addition to the general requirements listed above, Offerors must meet each of the following minimum threshold criteria, following deficiency correction, in order to be considered for funding. This includes the minimum criteria outlined below for specific activities and for agencies not receiving funds in the previous contract year. These criteria must be met by all Offerors to be considered for funding. Waivers to “Minimum Threshold Criteria” may be approved by MFA’s Policy Committee. 1. Offeror must be one of the following entity types: 1.a. A non‐profit organization with 501(c)(3) status and with a primary mission of providing shelter and services to people who are experiencing homelessness, including people fleeing domestic violence. a.i. If a non‐profit, Offeror must submit proof of 501(c)(3). i.b. A unit of general purpose local government. b.c. A tribal government. c.
2. Offeror must submit proof of current registration as a charitable organization with the New Mexico Attorney General’s Office, covering the fiscal year ending in 2014 2015 or proof of exemption therefrom. Information can be submitted online and vVerification can be obtained via https://secure.nmag.gov/coros/. Verification should be in the form of the first page of the “NM Charitable Organization Registration Statement.” 2.
3. If an Offeror is a non‐profit, Offeror must submit a Lletter of Ssupport from the unit of local government where the shelter is located. A lLetter of Ssupport should include: 3.a. A letter supporting the Offeror’s proposal to MFA. a.b. The letter must be dated no more than 180 days prior to the proposal date. i.c. The letter must be signed by a local government official authorized to sign such a letter from the city, town, village or tribe in which the program activity will take place; b.d. For activities that will take place in unincorporated areas, the county is the unit of local government. The letter must specifically endorse the project/activity proposed in the proposal. MFA will accept proof that certified letters were sent from the Offeror to the unit of local government notifying the city, town or county that EHAP services are proposed to be provided in their community. 9 | P a g e 4. Agencies must provide either an independent CPA’s auditors report (Audit) or audited financial statements conducted in accordance with Government Auditing Standards (GAS). The GAS Audit or audited financial statements will include an independent auditors report on the following: 1) financial statements; 2) Iinternal cControl over financial reporting and compliance. The audit or audited financial statements will also include the auditor’s management letter if there is one and the Offeror’s response to any audit or audited financial statement findings. Offeror must submit only the most recent of FY2015 (fiscal year ending on or after 3/30/15) or FY 2016. If Offeror received $750,000 in federal funds from one or more sources, a Single Audit is required pursuant to 2 CFR 200 Subpart F. The following types of audit or audited financial findings may disqualify OffererOfferor from funding: c.a. Repeat and unresolved audit findings, as determined by MFA. d.b. If Offeror has received greater than $750,000 in funding and the single audit did not meet the requirements of the 2 CFR 200 Subpart F: e.c. For single audit, no proof of federal audit clearinghouse submission (FORM SF‐SAC). f.d. If governmental entity, proof is not included of current audit submission to the Office of the New Mexico State Auditor. g.e. If referenced in audit as a separate communication, no submission of management response letter and management response to concerns noted in the management letter. h.f. If any findings, no submission of management response to findings. 5. Local public bodies (housing authorities, local governments) must conduct annual independent financial audits by a certified auditor that has been approved by the New Mexico State Auditor’s Office and on the Sstate Aauditor’s lList. 6. Offerors that did not receive EHAP funds in PY 2015 must provide either an audit to the above standards or an independent CPA’s review of financial statement. 4.
Agencies who received any program funds last year must provide an independent CPA’s auditors report (Audit), conducted in accordance with Government Auditing Standards (GAS). The GAS Audit will include an independent auditors report on the following: 1) financial statements; and 2) internal control over financial reporting and compliance. The audit will also include the auditor’s management letter if there is one, and the Offeror’s response to any audit findings. Offeror will submit the most recent audit available; only the most recent of FY2014 or FY2015 will be accepted. If Offeror received $500,000 in federal funds from one or more sources (in the fiscal year ending in 2014, $750,000 in the fiscal year ending in 2015), a Single Audit is required pursuant to 2 CFR 200 Subpart F. The following types of audit issues may disqualify an Offeror from funding: Repeat and unresolved audit findings, as determined by MFA. 10 | P a g e If Offeror has received greater than $500,000 in funding (in the fiscal year ending in 2014, $750,000 in the fiscal year ending in 2015) and the single audit did not meet the requirements of the 2 CFR 200 Subpart F. For Single Audit, no proof of Federal audit clearinghouse submission (FORM SF‐SAC). If Governmental entity, proof is not included of current audit submission to the Office of the New Mexico State Auditor. If referenced in audit as a separate communication, no submission of Management Response letter and management response to concerns noted in the management letter. If any findings, no submission of management response to findings. Agency’s auditor is not on the state auditor’s approved list. For agencies that did not receive EHAP funds in PY 2013‐2014, the agency must provide either an audit to the above standards or an independent CPA’s review of financial statements. 7. Offeror must have been operating as an agency for a minimum of one year as of the proposal date, and have one full year of annual financial statements. 5.8. Offeror must be in “good standing” as of the date this RFP was issued. In order to be in good standing, Offeror must not have “suspended,” “debarred” or HUD’s Limited Denial of Participation status conferred upon it by MFA and/or other funding sources. Offeror must provide a print screen from www.sam.gov and https:/www5.hud.gov/ecpcis/main/ECPCIS_List.jsp documenting search for Offeror’s name and executive director’s name, as proof of compliance. MThe search must be dated within 30 days of the proposal date. 6.9. Offeror must submit proposal as directed in Sections 1.8 Proposal Format and 2.2 Proposal Requirements. 7.10. Offeror must submit Offerors cCertification signed by authorized official. 8. 11. Offeror must submit a chart in the following format that demonstrates the administrative and financial management capacity necessary to accept and account for the use of public funds and to provide program services. Please include For the positions of the executive director, financial manager and other key staff,: including the staff name, title, years of experience in the position. 11 | P a g e Program Staff Name Title Yrs. Of Experience Capacity/Role/Services Offered 9. 12. Offeror must submit evidence of coordination with other targeted homeless services in the form of Memorandum of Understanding (MOUs), letters of coordination/agreement, and contracts, etc. 13. Offeror must submit agency mission statement. 10.
14. Offeror must submit an executive summary (less than one page). Summary includes the following details: what the agency does, primary activities and major funding sources. 11.15. Offeror must submit documentation of site control of the shelter facility, defined as one of the following: 12.
A current warranty deed in the agency’s name.  A current mortgage note in the agency’s name.  A current lease in the agency’s name.  Other documentation of site control, if deemed acceptable by MFA through the FAQ and/or Ddeficiency Ccorrection pProcess. a.
16. Offeror must operate an emergency shelter, defined as any facility whose , with overnight sleeping accommodations, thethe primary purpose of which of which is to provide a temporary shelter for the homeless in an emergency situation. and The Offeror must have the capacity to shelter and accept inquiries at all hours, and which does not require occupants to sign leases or occupancy agreements. In order to qualify for these funds an agency must be able to: 13.
a. Provide safe, decent emergency shelter nightly for the entire year. a.b. Have at least 5five beds available. b.c. Operate the shelter facility in compliance with all applicable federal, state and local building codes, laws and regulations. c.
12 | P a g e 14.17. Offeror must submit bylaws or board resolution requiring board fiscal oversight that demonstrates financial integrityfinancialfiscal integrity. Please provide a listing of your current Bboard Mmembers in the following format. Name Home Address Employer Position on Area of Years on Board Expertise/Qualification Board Term Expire Date 18. Offeror must submit policies and procedures approved by its Board of Directors to demonstrate a sound organizational system of checks and balances (segregation of duties) in fiscal management. The policy must describe separate roles and responsibilities for cash receipts, check requests, check cutting/preparation and check signing. 19. Provide a statement disclosing:  Any political contribution or gift valued in excess of $2,500 (singularly or in the aggregate) made by Offeror or on Offeror’s behalf to any elected official of the state of New Mexico currently serving or who has served on the MFA Board of Directors in the last three years; and  Any current or proposed business transaction between Offeror and any MFA member, officer, employee, their employer or other potential conflict which may give rise to a claim of conflict of interest. Offeror shall warrant that it has no interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under this contract 20. At least one representative from Offeror must attend mandatory RFP training, and provide proof of attendance by enclosing a copy of the Certificate provided at the training. In lieu of a certificate, Offeror must provide a letter from MFA documenting that the absence was excused. Training will be held on March 24, 2016. 21. Offerors must report any and all funds received from other federal, state, local or tribal government funding sources. Please submit the most current monitoring letter from said entities that Offerors are in good standing with their programs. 22. Offerors must not have any repeat or unresolved MFA monitoring findings, as determined by MFA. 13 | P a g e 23. Offerors must describe any material, current or pending litigation, administrative proceedings or investigations that could impact the reputation or financial viability of the agency. 2.2 EVALUATION OF PROPOSALS 1.
Proposal responses will be evaluated by an Iinternal Rreview Ccommittee of MFA staff using the evaluation scoring criteria as described in Section 3.1. The review committee will present award recommendations to MFA management and MFA’s BBoard. Final selection will be made by the MFAMFA’s Board of Directors at the regularly scheduled monthly meeting to be held on May, 2015June 1524, 2016. These dates are subject to change at the discretion of MFA. MFA does not guarantee and is not obligated to make an award. Awards will be based on availability of funds, Offeror’s demonstrated need, Offeror's score on the scoring criteria and/or for any of the other reasons set forth herein. 2.3 DEFICIENCY CORRECTION PERIOD Upon receipt of all timely submitted proposals, MFA staff members will review all proposals to verify that all are complete in accordance with the requirements of this RFP. Should any proposal be missing a minimum threshold requirement in the RFP, it will be deemed incomplete., but subject to correction MFA will notify Offerors if any corrections are needed during the Ddeficiency cCorrection Pperiod. The Ddeficiency Ccorrection Pperiod may not be used to increase the Offeror’s score. Items eligible for correction or submission during the Ddeficiency Ccorrection Pperiod include missing or incomplete items required in the Minimum Threshold Ssection (2.1) of this proposal. MFA shall communicate proposal deficiencies to each Offeror’s designated contact person within seven seven calendar days of the RFP proposal submission date, April 256, 201529 April 22, 2016, via e‐mail. or U.S. Mail Applicants will have five business days after the date of the e‐mail delivery notice to submit the required information. All items must be submitted no later than April 29March 13, 2015April 308, 2016 at 4:00 PM Mountain Time. The response due date will be noted on the deficiency notice. If the information requested is not provided within the specified timeframe or is submitted but remains deficient, the proposal will be rejected without any further review. Items eligible for correction or submission during the Deficiency Correction Period include missing or incomplete items required in the Minimum Threshold Section (2.1) of this proposal. 14 | P a g e Upon expiration of the Ddeficiency Ccorrection Pperiod, MFA will not accept Offeror’s submission of any items still missing from the proposal. SECTION 3 EVALUATION CRITERIA MFA will award performance agreements to the Offerors whose proposals score the highest with respect to the evaluation criteria and that are most advantageous to MFA. Proposals will be evaluated on Offeror’s documentation of meeting the following criteria and complying with threshold requirements, community need, performance with – housing placement, and agency experience and&/ capacity as defined in this RFP. Proposals will be scored on a scale from zero to 100 based on the criteria listed below. A serious deficiency in any one criterion may be grounds for rejection regardless of overall score. MFA may apply a minimum score based on funding amounts available. Final award decisions will be made by the MFAMFA’s Board of Directors. 3.1 SCORING CRITERIA Criteria Maximum Score Community Nneed 50 Performance with– Hhousing Pplacement 15 Agency Eexperience &and Ccapacity 35 Total Maximum Points 100 Category – Community Need 15 | P a g e Maximum Points 1. Agency oOccupancy – Number of bed nights provided from 1/1/2014 2015 to 12/31/20142015. Small aAgency – 05‐15 bed capacity at 75% occupancy rate = 5 points Medium Aagency – 16‐30 bed capacity at 75% occupancy rate = 25 points Large aAgency – 31 and over bed capacity at 75% occupancy rate = 50 points Note: Half of the points will be awarded for agencies meeting a with 50‐
74% capacity. Agencies below 50% capacity will not be awarded any points in this area. 50 Total maximum points in Ccommunity nNeed 50 Category – Performance With Housing Placement Maximum Points 2. Coordination and collaboration Evidence of coordination with other targeted homeless services. Include a copy of MOU, letters of coordination/agreement and contracts. 5 3. Persons exiting to transitional or permanent housing (1/1/15 – 12/31/15)  zero (0) % to 29% of persons exiting to transition or permanent housing = 0 points  30 % to 39% of persons exiting to transition or permanent housing = 2 points  40% to 49% of persons exiting to transition or permanent housing = 5 points  50% or more persons exiting to transition or permanent housing = 10 points 10 Total maximum points in pPerformance 15 Category – Experience & Capacity 4. Agency eExperience as an Eemergency Sshelter 16 | P a g e Maximum Points 5 Agency has been operating a shelter for more than five years or related experience = 5 points Agency has been operating a shelter for less than five years but more than two years or any related experience = 2 points 5. Executive Ddirector or related experience – 1 point per year of experience, up to 6 pointspts. 6 6. Program mManager or related experience – 1 point per year of experience, up to 8 pointspts. 8 7. Fiscal mManager or related experience – 1 point per year of experience, up to 6 pointspts. 6 8. Audit fFindings – awarded based on the results of Offeror’s Independent Audit for their most recent completed fiscal year; however audit must not be for a fiscal year ending earlier than March 31, 20142015. Audit materials must include management’s responses to any findings. No findings &and unqualified opinion = 10 points 1 finding &and unqualified opinion = 5 points More than 1 finding = 0 points Total maximum points in Pperformance Total Maximum Points 17 | P a g e 35 100 10 SECTION 4 PROGRAM STANDARDS 4.1 BENEFICIARY ELIGIBILITY Individuals may be provided shelter only if they meet the HUD definition of homelessness 24 CFR §576.2 in one these four categories: 1. Literally homeless individuals/families. 1.2. Individuals/families whothat will imminently (within 14 days) lose their primary nighttime residence with no subsequent residence, resources or support networks. 2.3. Unaccompanied youth under 25 years or families with children/youth who meet the homeless definition under another federal statute and three additional criteria. 3.4. Individuals/families fleeing or attempting to flee some sort of abuse, i.e. domestic, dating or, sexual, etc., with no subsequent residence, resources or support networks. The full definition of homelessness can be reviewed at the HUD Homelessness Resource Exchange, https://www.onecpd.info/resources/documents/HEARTH_HomelessDefinition_FinalRule.pdf . 4.2 SUBCONTRACTORS A subcontractor may be proposed by the Offeror if the Offeror is acting in the sole capacity of fiscal agent. Any use of subcontractors to deliver specific services must be clearly explained in the proposal and the method of selection must be noted. The Offeror will be wholly responsible for the entire performance, whether or not subcontractors are used. MFA must provide prior approval in writing of any subcontractors. and MFA reserves the right to disapprove any subcontractor or any Offeror proposing a subcontractor. 4.3 AMOUNT OF FUNDING Funding to eligible agencies will be comprised of: determined as follows: 1. A minimum award is estimated to be $10,000 which is subject to change at MFA’s discretion. 1.2. Total minimum award amount will be subtracted from total funds available. The percentage for each respondent will be based on the respondents total score divided by a sum of all of the respondent’s scores. 18 | P a g e 2.a. Example: a. $838,731 funds available.  After evaluation we have 25 eligible respondents whose scores total 1910.  Agency XYZ has a score of 70. 70 / 1910 = 3.66%.  Total funds available of $838,731 minus $25,000 (minimum awards: 25 eligible respondents x $1,000) equal $813,731.  $813,731x 3.66% = $29,783  $29,783+ $1,000 (minimum award) = $30,783. 
3. Agencies whothatthat do not have a sufficient score to obtain a minimum contract of $10,000 $10,000 will not be eligible to obtain funding and enter into a performance agreement with MFA. 3.4. MFA will not award more than fifteen (15) percent of available funds to any one Offeror. 4.5. Total contract amounts from funds available under this proposal package may not make up more than fifty (50) percent of any Offeror's total operating budget. 5.6. Funding is contingent on funds provided by HUD and the Sstate of New Mexico., and the number of successful Offerors. 6.7. Funding is not guaranteed to be consistent from year to year. 7.
4.4 MATCHING REQUIREMENTS Each Offeror is required to provide matching funds in an amount at least equal to their approved EHAP funding amounts for eligible program activities. Eligible match sources are: 

Cash contributions. Cash expended for allowable costs, as defined in 2 CFR Part 200.306 Noncash contributions.  The value or fair rental value of any donated material or building.  The value of any lease on a building.  Any salary paid to staff to carry out the program of the recipient. The value of the time and services contributed by volunteers to carry out the program of the recipient. Organizations that already have employees performing these activities may use their own rate of pay. If you do not have employees in a similar position you may use the amount that would be paid for the activity in your location. at a current rate of $5 per hour. Volunteers providing professional services such as medical or legal services are valued at the reasonable and customary rate in the community. 4.5 BUILDING STANDARDS 19 | P a g e Any building used to provide emergency shelter must meet state or local government safety and sanitation standards, andalong with minimum federal safety, sanitation and privacy standards. 4.6 RECORDS AND RECORDKEEPING Awardees must keep the records for seven years after contract expiration. Records will include financial documentation and documentation on beneficiary eligibility, demographics, services provided, and exit status. Participation in HMIS is required by all service providers under this RFP. Failure to report required data may disqualify service providers from participating in the program. SECTION 5 ADDITIONAL RFP STANDARDS 5.1 PROTEST Any Offeror who is aggrieved in connection with this RFP or the notification of preliminary selection to this RFP may protest to MFA. A protest must be based on an allegation of a failure to adhere to the evaluation process as designated in the RFP, including MFA’s Evaluation of Proposals. The protest must be written and addressed to: Shannon Tilseth, Administrative Assistant Mortgage Finance Authority Attn: Shannon TilsethMichelle Marquez 344 Fourth 4th Street., SW Albuquerque, NM 87102 The protest must be delivered to MFA within five business days after the preliminary notice of award. Upon the timely filing of a protest, notice of the protest will be given to all Offeror’s who appear to have a substantial and reasonable prospect of being affected by the outcome of the protest. The Offerors receiving notice may file responses to the protest within five business days of notice of protest. The protest process shall consist of review of all documentation and any testimony provided in support of the protest by the MFA Board of Director’s Contracted Services Committee which shall thereafter make a recommendation to the full MFA Board of Directors regarding the disposition of the protest. The protest must be delivered to MFA within fifteen 15 calendar days after the preliminary notice of selection on April 6, 2015, no later than April 21, 2015. Upon the timely filing of a protest, the administrative assistant shall give notice of the protest to all Offerors who appear to have a substantial and reasonable prospect of being affected by the outcome of the protest. The Offerors receiving notice may file responses to the protest within seven (7) calendar days of notice of protest, no later than April 28 2015. The protest process shall consist of review of all documentation and any testimony provided in 20 | P a g e support of the protest by the Contracted Services Committee of MFA’s Board of Directors, which shall, thereafter, make a recommendation to the full Board of Directors regarding the disposition of the protest. The MFAMFA Board of Directors shall make a final determination regarding the disposition of the protest. Offerors or their representatives shall not communicate with the MFAMFA Board of Directors or staff members regarding any proposal under consideration, except when specifically permitted to present testimony to the committee of the Board of Directors. A proposal will be deemed ineligible if the Offeror or any person or entity acting on behalf of Offeror attempts to influence members of the Board of Directors or staff during any portion of the RFP review process or does not follow the prescribed proposal and protest process. 5.2 RFP REVISIONS AND SUPPLEMENTS Should revisions or additional information be necessary to clarify any provision of this RFP, the revision or additional information will be provided to all Offerors via the MFAMFA’s website. 5.3 INCURRED EXPENSES MFA shall not be responsible for any expenses incurred by an Offeror in responding to this RFP. All costs incurred by Offerors in the preparation, transmittal or presentation of any proposal or material submitted in response to this RFP will be borne solely by the Offeror. 5.4 CANCELLATION OF REQUESTS FOR PROPOSALS OR REJECTION OF PROPOSALS 1.14
MFA may cancel this RFP at any time for any reason and may reject any or all proposals which are not responsive. In addition, Offeror may also cancel their proposal at any time during the RFP proposal process. 5.65 AWARD NOTICE MFA shall provide written notice of the award to all Offerors within 10 calendar days of the date of the award. The award shall be contingent upon successful negotiations of a final contract between MFA and the Offeror whose proposal is accepted by MFA. 5.76 PROPOSAL CONFIDENTIALITY Except in response to inquiries as part of the evaluation process until the award is made and notice given to all Offerors, no employee, agent, or representative of an Offeror shall make available or discuss its proposal with any officer, member, employee, agent, or representative of MFA. 21 | P a g e Until the award is made and notice given to all Offerors, MFA will not disclose or discuss the contents of any proposal with an Offeror or potential Offeror. 22 | P a g e 5.87 RESPONSIBILITY OF OFFERORS If an Offeror who otherwise would have been awarded a contract is found not to be a responsible Offeror, a determination setting forth the basis of the finding shall be prepared and the Offeror shall be disqualified from receiving the award. A Rresponsible Offeror means an Offeror who submits a proposal that conforms in all material respects to the requirements of this RFP and who has furnished, when required, information and data to prove that the Offeror’s financial resources, production or service facilities, personnel, service reputation and experience are adequate to make satisfactory delivery of the services described in this RFP. The unreasonable failure of an Offeror to promptly supply information in connection with an inquiry with respect to responsibility is grounds for a determination that the Offeror is not a Rresponsible Offeror. 5.98 CODE OF CONDUCT No Bboard member or employee of MFA shall have any direct financial interest in any contract with the Offeror, nor shall any contract exist between the Offeror or its affiliate and any MFA Bboard member or employee that might give rise to a claim of conflict of interest. Any violation of this provision will render void any contract between MFA and the Offeror for which MFA determines that a conflict of interest exists as herein described, unless that contract is approved by the Board of Directors after full disclosure. Offeror shall provide a statement disclosing any political contribution or gift valued in excess of $2,500 (singularly or in the aggregate) made by Offeror or on Offeror’s behalf to any elected official of the state of New Mexico currently serving or who has served on the MFAMFA Board of Directors in the last three3 years. Offeror shall warrant that it has no interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under any contract entered into with MFA pursuant to this RFP. Offeror shall at all times conduct itself in a manner consistent with the MFAMFA’s Code of Conduct and MFA’s Anti‐Harassment Policy. A copy of the MFAMFA’s Code of Conduct and of MFA’s Anti‐ Harassment Policy is posted on the MFAMFA’s website for review at http://\\www.housingnm.org/rfp. Upon request by MFA, Offeror shall disclose information MFA may reasonably request relating to conflict or potential conflicts of interest. 5.109 OTHER FEDERAL REQUIREMENTS Offerors must comply with all applicable federal, state and local codes, statutes, laws and regulations which include but are not limited to:  2 CFR 200.300‐200.309 "Standards for Financial and Program Management"  Title VI of the Civil Rights Act of 1964, as amended (42 USC 2000d et seq. and 24 CFR Part 1). 23 | P a g e  Fair Housing Act (42 USC 3601 et seq.).  Equal Opportunity in Housing (Executive Order 11063, as amended by Executive Order 12892 and 24 CFR Part 107).  Age Discrimination Act of 1975, as amended (42 USC 6101 et seq.).  Americans with Disabilities Act (42 USC 12101 et seq.).  Equal Employment Opportunity, Executive Order 11246, as amended, (24 CFR Part 570, Subpart J).  Fair Labor Standards Act of 1938, as amended (29 USC Chapter 8.).  Contract Work Hours and Safety Standards Act, as amended (40 USC 3701 et seq.).  Davis Bacon and Related Acts (40 USC 3141‐3148).  Anti‐Kickback Act of 1986 (41 USC Chapter 87).  Section 3 of the Housing and Urban Development Act of 1968 (12 USC 1701u).  Minority/Women’s Business Enterprises, Executive Orders 11625, 12432 and 12138.  Section 504 of the Rehabilitation Act of 1973, as amended (29 USC 794).  Lead Based Paint Poisoning Act (42 U.S.C. § 4822 and 24 CFR Part 35).  24 CFR 570.607.  Environmental Reviews (24 CFR Part 92.352).  National Environmental Policy Act (NEPA) of 1968, (24 CFR Parts 50 and 58).  Property Inspections (Housing Quality Standards of 24 CFR Part 982.401).  Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended by 42 USC 4601, and the regulations at 49 CFR Part 24, Subpart B.  Debarment & Suspension (Executive Order 12549, 51 Fed. Reg. 6370).  Affirmative Outreach (24 CFR 576.407)  Participation in HUD Programs by Faith‐Based Organizations 24 CFR 576.406.  2 CFR 200 Subpart E.  Personally Identifiable Information in (2 CFR 200.303 and 2 CFR 200‐082) 
24 CFR 84.21 "Standards for Financial Management Systems." Title VI of the Civil Rights Act of 1964, as amended (42 USC 2000d et seq. and 24 CFR Part 1). Fair Housing Act (42 USC 3601 et seq.). Equal Opportunity in Housing (Executive Order 11063, as amended by Executive Order 12892 and 24 CFR Part 107). Age Discrimination Act of 1975, as amended (42 USC 6101 et seq.). Americans with Disabilities Act (42 USC 12101 et seq.). Equal Employment Opportunity, Executive Order 11246, as amended, (24 CFR Part 570, Subpart J). Fair Labor Standards Act of 1938, as amended (29 USC 201 et seq.). 24 | P a g e Contract Work Hours and Safety Standards Act, as amended (40 USC 3701 et seq.). Davis Bacon and Related Acts (40 USC 3141‐3148). Anti‐Kickback Act of 1986 (41 USC Chapter 87). Section 3 of the Housing and Urban Development Act of 1968 (12 USC 1701u). Minority/Women’s Business Enterprises, Executive Orders 11625, 12432 and 12138, as amended. Section 504 of the Rehabilitation Act of 1973, as amended (29 USC 794). Lead Based Paint Poisoning Act (42 U.S.C. § 4822 and 24 CFR Part 35). 2 CFR 200 Subpart D, 24 CFR 570.307, (Executive Order 11625). Environmental Reviews (24 CFR Part 92.352). National Environmental Policy Act (NEPA) of 1968, (24 CFR Parts 50 and 58). Property Inspections (Housing Quality Standards of 24 CFR Part 982.401). Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended by 42 USC 4601, and the regulations at 49 CFR Part 24, Subpart B. Debarment & Suspension (Executive Order 12549, 51 Fed. Reg. 6370). Affirmative Marketing (24 CFR Part 92.351). The Uniform Administrative & Program Requirements (24 CFR Part 92.357 and Executive Order 12372) as applicable. Participation in HUD Programs by Faith‐Based Organizations (24 CFR Parts 5.109, 92, 570, 574, 576, 582, and 583). 2 CFR 200 Subpart E 5.1110 CONFIDENTIAL DATA 
Offerors may request, in writing, nondisclosure of confidential data. Such data shall accompany the proposal and shall be readily separable from the proposal to facilitate public inspection of non‐
confidential portions of the proposal. After award, all proposals and documents pertaining to the proposals will be open to the public. Confidential data is normally restricted to confidential financial information concerning the Offeror’s organization and data that qualifies as trade secrets under the Uniform Trade Secrets Act, Section 57‐3A‐1 NMSA 1978 et seq. 25 | P a g e If a citizen of this state requests disclosure of data for which a request for confidentiality is made, MFA shall examine the request for confidentiality and make a written determination that specifies which portions of the proposal should be disclosed and will provide the Offeror with written notice of that determination. Unless the Offeror protests within 10 calendar days of the notice, the proposal will be so disclosed. 5.12 AUDIT REQUIREMENTS BEGINNING WITH FY14 RFPS AND CONTRACTS MFA WILL BE REQUIRING THE FOLLOWING LANGUAGE TO BE INCLUDED IN GRANTEE PERFORMANCE AGREEMENTS AND RFPS: SUB‐RECIPIENTS MUST CONDUCT ANNUAL INDEPENDENT FINANCIAL AUDITS BY A CERTIFIED AUDITOR THAT HAS BEEN APPROVED BY THE NEW MEXICO STATE AUDITOR’S OFFICE AND ON THE STATE AUDITOR’S LIST. GRANTEES THAT RECEIVE LESS THAN $25,000 IN FEDERAL OR STATE FUNDING FROM MFA, AND MAY EXPERIENCE A FINANCIAL HARDSHIP TO PROCURE A CERTIFIED AUDITOR THAT IS ON THE STATE AUDITOR’S LIST, ARE EXEMPT FROM THIS REQUIREMENT. THEY MUST HOWEVER, PROVIDE AN ANNUAL INDEPENDENT FINANCIAL AUDIT OR AUDITED FINANCIAL STATEMENTS FROM A CERTIFIED AUDITOR OF THEIR CHOICE. SUB‐RECIPIENTS MUST AT A MINIMUM PROCURE FOR AUDITING FIRM/SERVICES EVERY THREE YEARS, THROUGH A RFP. EVIDENCE OF THE PROCUREMENT MUST BE PROVIDED TO MFA AT THE TIME OF RELEASE OF THE RFP AND WHEN SELECTIONS ARE COMPLETED. 5.1311 MORTGAGE FINANCE AUTHORITY ROSTER Board Members Chair, Dennis R. Burt – Burt & Company CPAs, LLC Vice Chair, Angel Reyes – Centinel Bank of Taos Member, John Sanchez – Lieutenant Governor, state of New Mexico Member, Hector Balderas – Attorney General, state of New Mexico 26 | P a g e Member, Tim Eichenberg – Treasurer, state of New Mexico Member, Steven Smith – President, R.O.G. Enterprises Member, Randy McMillan – President, NAI First Valley Realty, Inc. Management Jay Czar, Executive Director Gina Hickman, Deputy Director of Finance and Administration Isidoro Hernandez, Deputy Director of Programs Staff Roster Al Radicioni Amy Gutierrez Angel Candelaria Angelina Martinez Anita Racicot Barbara Tashkandy Blanca Vasquez Carmela Arellano Carol Salazar Christina Gerwin Cynthia Marquez Dan Puccetti Dana Gohr Debbie Davis Desarey Maldonado Dolores Deer Doris Clark Eric Schmeider Erik Nore Eunice Duran Felicia c’de Vaca 27 | P a g e Francina Martinez Frankie Salcido Gina Bell Jackie Garrity Jacqueline Boudreaux Jeannette Marquez Joseph Navarrete Judy Amador Kathleen Keeler Kathy Griego Laura Thompson Leann Kemp Lisa Romero Loretta Martinez Marjorie Martin Michael Scott Michelle Marquez Monica Abeita Natalie Michelback Nicole Sanchez Pat Rogers Patrick Ortiz Patty Balderrama Rebecca Sanchez Rob Jones Robyn Powell Rose Baca‐Quesada Sabrina Su Sandra Marez Sarah Marinelli Shannon Tilseth Shawn Rasmussen Sophia Ruser Stacy Huggins Stacy Vernon Susan Biernacki Suzette Chavez Teresa Chiarolanza Teri Baca Theresa Garcia Troy Cucchiara Yvonne Reed Yvonne Segovia 28 | P a g e SECTION 6 PROPOSAL APPLICATION FORM Emergency Homeless Assistance Program Proposal For Program Years 2015‐20162016‐2020 Submission Checklist By initialing on this list, you are certifying that you have enclosed the following items as defined in this RFP. Items should be attached in the order listed, with this page as the cover sheet. Turn in one original and three copies of the proposal package with all items below. MINIMUM THRESHOLD CRITERIA AND REQUIREMENTS (Allowable Deficiency Correction Items) Initial Item Required Section 1.8 1. ☐ Nonprofits only; proof of 501(c)(3) 2. ☐ Nonprofits only: proof of NM Charitable Organization Registration State with the New Mexico Attorney General for tax year 2014, from https://secure.nmag.gov/coros §2.1(2) 3. ☐ Nonprofits only: letter of support from the unit of local government dated within 180 days, from city, town, village or tribe; if unincorporated, county §2.1(3) 4. ☐ Agency Independent Audit or audited financial statements, including all correspondence referenced & management response. Audits must be for a fiscal year end date no earlier than March 31, 2015 §2.1(4‐6) 5. ☐ Proof of good standing (dated within 30 days of proposal date from sam.gov printout.) §2.1(8) 6. ☐ Offeror certifications signed by authorized official. §2.1(10) 29 | P a g e §2.1(1)(a) 7. ☐ Chart of program staff, title, experience and capacity. Attach resumes. §2.1(11) 8. ☐
Evidence of coordination with other targeted homeless services. §2.1(12) 9. ☐
Agency mission statement §2.1(13) 10. ☐
Executive summary §2.1(14) 11. ☐
Site control documentation §2.1(15) 12. ☐
Bylaws or board resolution pertaining to fiscal oversight committee §2.1(17) 13. ☐
Checks and balances – fiscal policies on internal control and segregation of duties §2.1(18) 14. ☐
Statement of Disclosure §2.1(19) 15. ☐
Proof of attendance by enclosing a copy of the certificate provided at the training. In lieu of a certificate, Offeror must provide a letter from MFA documenting that the absence was excused §2.1(20) 16. ☐
Non‐MFA federal, state, local or tribal monitoring letters §2.1(21) Evaluation Criteria 17. ☐
Completed general information form to include Offeror proposal information and certifications Date of Proposal: ______________________ 30 | P a g e Pages 24 ‐ 27 31 | P a g e General Information Agency name: Click here to enter text. Entity type: ☐ Nonprofit ☐ Local government ☐ Tribal government Is this a faith‐based organization? ☐ Yes ☐ No Federal tax ID number: Click here to enter text. DUNS number: Click here to enter text. Contact person: Click here to enter text. Title: Click here to enter text. Telephone number: Click here to enter text. Ext.: Click here to enter text.Fax: Click here to enter text. E‐mail address: Click here to enter text. Mailing address: Click here to enter text. City: Click here to enter text. State: Click here to enter text. Zip code: Click here to enter text. OFFEROR PROPOSAL INFORMATION Items requiring disclosure  Describe any material current or pending litigation, administrative proceedings, or investigations that could impact the reputation or financial viability of the agency. If none, write “None”. __________________________  Describe any political contribution or gift valued in excess of $2,500.00 (singularly or in the aggregate) made by Offeror or on Offeror’s behalf to any elected official of the state of New Mexico in the last three years. If none, write “None”. ____________________________  Describe any current or proposed business transaction between Offeror and any MFA member, officer, employee or their employer, or other potential conflict which may give rise to a claim of conflict of interest. If none, write “None”. ___________________________  Describe any proposed use of subcontractors, including services to be subcontracted, method of selection and structure of payments. If none, write “None”. ________________ 32 | P a g e Community Need 1. How many beds does the agency have? 1.2. Fill in the below numbers of persons and households served from 1/1/15 to 12/31/15 and proposed numbers for the 2016 the contract year. A household includes one or more persons; one single person should be counted as one household. Individuals Served (1/1/2014 2015 to 12/31/20142015) Persons Numbers for: 1/1/15 to 12/31/15: Proposed Numbers 7/1/16 to 6/30/17 Households a)3. How many bed nights were provided from January 1, 2014 2015 to December 31, 2014?2015? a. To calculate bed nights, add up the length of stay for each person sheltered during the year; or, add up the total number of occupants each night for the year. Occupancy Rate: _____ 4. As backup documentation for the above‐referenced items under community need, attach aggregate data reports generated from the HMIS or Osnium comparable for calendar year 20145. The report should include number of households, bed nights served and exit information for clients served. Performance Housing Placement 1. 2.1. Describe how your agency achieves performance measure for housing placements into transition or permanent housing. Describe how your agency demonstrates that its services are coordinated with other community service providers and can accommodate the needs of the target population. Fill in the below numbers of persons served last year who exited to permanent or transitional housing. b)
Exited to Housing (1/1/2014 2015 to 12/31/20142015) 33 | P a g e Number: Permanent % of persons Transitional Other/Unknown Total Exited Exited to Housing To calculate percent, add up the number of persons exited from permanent and transitional housing and divide the number by the total exited. 2. As backup documentation for the above‐referenced items under Performance Housing Placement, attach aggregate data reports generated from the HMIS or Osnium comparable for calendar year 20142015. The report should include exit destination for each client that exited the shelter. Agency and Management Experience & Capacity 1. How long has the agency been in business (in years)? 2. How long has the agency operated the shelter (in years)? 3. How many years has the executive director been an executive director and/or business manager? 4. How many years has the program manager managed a shelter? 5. How many years has the fiscal manager overseen finances at a non‐profit? 6. Does the fiscal manager have a CPA? Agency & Management Experience’ Years of Experience a) Agency in business Click here to enter text. b) Agency operated shelter Click here to enter text. c) Executive director Click here to enter text. d) Fiscal manager Click here to enter text. e) Program manager Click here to enter text. Agency capacity and financial information ii.
a) Total agency annual budget: b) End date of last fiscal year audited: 34 | P a g e a)
If auditor’s opinion was qualified, how is your agency addressing this? If opinion was unqualified, write “Unqualified opinion.” Do not write “see audit.” c) Provide a summary of audit findings, material weaknesses and/or significant deficiencies, if any, and your actions in response to the findings. If none, write “None.” Do not write “see audit”. b)
c) What other federal, state, local and/or Ttribal funds does the agency receive? For each source listed, attach a copy of the most recent monitoring letter. SECTION 7 CERTIFICATIONS (“Offeror”) is submitting a proposal to the Mortgage Finance Authority (“MFA”) to be a sub‐grantee under the Emergency Homeless Assistance Program. Offeror certifies that: ItOfferor will abide by all applicable federal and state of New Mexico laws and all applicable statutory, regulatory, and judicially created rules and guidelines. ItOfferor understands that MFA will monitor its performance and compliance. ItOfferor is in good standing with all its funding sources. ItOfferor complies with Equal Employment Law and complies fully with all government regulations regarding nondiscriminatory employment practices. t Offeror understands and represents that any contract it enters into with MFA will be binding in all respects. ItOfferor has a current registration with the New Mexico Attorney General’s Registry of Charitable Organizations, if applicable. This proposal shall be valid until contract award or ninety (90) calendar days from the proposal due date, whichever is longer. I HEREBY CERTIFY THAT ALL INFORMATION PROVIDED IN THE PROPOSAL IS TRUE AND CORRECT, AND THAT I HAVE THE AUTHORITY TO BIND THE OFFEROR TO THE ASSURANCES, AS WITNESSED BY MY SIGNATURE BELOW. 35 | P a g e ___________________________________________ Signature of Authorized Official on behalf of Offeror ______________________________ Date ______________________________ Title ___________________________________________ Printed Name 36 | P a g e Tab 9
MEMORANDUM
TO:
Board
Through:
Through:
FROM:
Shannon Tilseth, Program Manager
SUBJECT:
Rental Assistance Program (RAP)
Request for Proposals, Program Years 2016-2020
CC:
Rose Baca-Quesada, Director/Community Development
Recommendation
Staff requests approval to issue the Rental Assistance Program (RAP) Request for Proposals
(RFP) for program years 2016-2020.
Background
The U.S. Department of Housing and Urban Development (HUD) Emergency Solutions Grant
(ESG) is authorized under the McKinney-Vento Homeless Assistance Act (42 U.S.C 11371-1378),
as amended by the Homeless Emergency and Rapid Transition to Housing Act of 2009 (HEARTH
Act), 24 CFR Part 576. The ESG is a formula-funded program administered through HUD. MFA is
the designated state recipient and responsible for administering the ESG funds.
MFA uses ESG funds and any funds allocated by the NM State Legislature to administer three
homeless programs; Emergency Homeless Assistance Program (EHAP), Rental Assistance
Program (RAP) and Continuum of Care Program (CoC). These homeless funds, minus 7.5
percent for MFA administration, will be allocated to service providers. This RFP is specific to
RAP.
RAP funding is available to units of local government or nonprofit organizations. The primary
objective is to provide rapid re-housing assistance to individuals or families who are literally
homeless. The secondary objective is to prevent individuals and families from becoming
homeless.
Estimated funding for the homeless program for the 2016-2017 program year $2,371,050.
HUD – ESG
State Homeless
Total Estimated Funding
$1,105,350
$1,265,700
$2,371,050
Disbursement of the funding between the below outlined programs and categories will be
determined based on the review of the applications and associated need. Based on the 20152016 program year, we estimate funding for this year to be disbursed in the following way:
HMIS*
EHAP
RAP
COC
MFA Admin
Total
2015 Funding
$61,000
$854,349
$759,058
$442,692
$137,467
Estimated 2016 Funding
$88,310
$889,080
$789,916
$460,689
$143,055
$2,254,566
$2,371,050
*HMIS is the Homeless Management Information System which is a federally required database
used for collecting demographic information.
Administrative expenses for the EHAP, RAP and COC contracts are allowable through their
program operations budget. Therefore, additional administrative fees are not awarded.
However, if an agency is a unit of local government, regulations dictate that the agency would
qualify for administrative fees.
Upon your approval, MFA RAP funds would be made available to interested offerors through an
annual RFP process. The RFP will be emailed to all existing RAP service providers and interested
parties. The RFP will also be available on MFA’s website. Offerors must meet minimum
threshold requirements including, but not limited to financial stability, alignment of agency
mission, successful contract progress/completion and activity-specific requirements. Qualified
offerors would be identified and selected by MFA.
Items for Discussion
The purpose of the RAP RFP for program years 2016-2020 is to solicit qualified service providers
that can efficiently and effectively utilize the RAP funds. The available funds shall be used
provide rapid re-housing assistance to individuals and families who are literally homeless and to
prevent families from becoming homeless.
In an effort to work towards MFA’s strategic goal 1.1.4 which is related to reviewing programs
and identifying efficiencies to streamline processes, staff is requesting that this RFP allow for
contracts to be in place for two program years; 7/1/2016 thru 6/30/2018. After the second
year, the contracts would be subject to annual consideration for renewal for up to three
additional years.
Scoring Criteria for the PY 2016-2020 RFP include:
Criteria
Community Need
Performance – Housing Placement
Agency Experience & Capacity
Total Maximum Points
Maximum
Score
50
15
35
100
Upon approval, the RFP will be issued on March 17, 2016 and award recommendations will be
presented to MFA’s Board of Directors on June 15, 2016.
Summary
The Rental Assistance Program allows for approximately $789,916 to be awarded to qualified
respondents to provide rapid re-housing assistance to individuals or families who are literally
homeless. The secondary objective is to prevent individuals and families from becoming
homeless.
New Mexico Mortgage Finance Authority Rental Assistance Program Request for Proposals for Program Years 2015 2016 ‐ 20162020187 DATEATE ISSUEDSSUED: February March 20, 201517, 2016 TABLE OF CONTENTS SECTION1 BACKGROUNDANDPROGRAMINFORMATION...............................................1 1.1 Introduction .......................................................................................................................................... 1 1.2 Background ........................................................................................................................................... 1 1.3 Purpose and Available Funding ............................................................................................................ 31 1.4 Program Objectives .............................................................................................................................. 42 1.5 Eligible Activities .................................................................................................................................. 52 1.6 Proposal Submission ............................................................................................................................ 63 1.7 Proprosal Tenure……………………………………………………………………………………………………………………………………4 1.87 Proposal Format .................................................................................................................................. 74 1.98 Irregularities in Proposals ..................................................................................................................... 84 1.109 RFP Questions and Answers ................................................................................................................. 85 1.110 Performance Agreement Term .............................................................................................................. 85 1.121 Renewal Criteria ................................................................................................................................... 95 1.132 Timeline for Offeror Selection ............................................................................................................. 116 1.143 Training ............................................................................................................................................. 177 SECTION2 MINIMUMQUALIFICATIONSANDREQUIREMENTS.................................177 2.1 Minimum Threshold Criteria .............................................................................................................. 177 2.2 Proposal Requirements .................................................................................................................... 3011 2.3 Evaluation of Proposals .................................................................................................................... 3011 2.4 Deficiency Correction Period ............................................................................................................ 3212 i | P a g e SECTION3 3.1 EVALUATIONCRITERIA...................................................................................3312 Scoring Criteria ................................................................................................................................ 3513 Category ‐ Performance ................................................................................................................................... 3513 Category – Experience & Capacity ................................................................................................................... 3714 Category ‐ Community Need ............................................................................................................................ 3815 TOTAL SCORE ................................................................................................................................................... 4217 100 .................................................................................................................................................................. 4217 SECTION4 PROGRAMSTANDARDS...................................................................................4217 4.1 Beneficiary Eligibility......................................................................................................................... 4217 4.2 Subcontractors ................................................................................................................................. 4519 4.3 Matching Requirements .................................................................................................................... 4519 4.4 Records & Recordkeeping…………………………………………………………………………………………………………………….21 SECTION5 ADDITIONALRFPSTANDARDS.....................................................................4620 5.1 Protest ............................................................................................................................................. 4720 5.2 RFP Revisions and Supplements ....................................................................................................... 4721 5.3 Incurred Expenses ............................................................................................................................ 4921 5.4 Cancellation of Requests for Proposals or Rejection of Proposals ................................................. 4921 5.5 Award Notice ................................................................................................................................... 4921 5.6 Proposal Confidentiality ................................................................................................................... 5021 5.7 Responsibility of Offerors ................................................................................................................. 5022 5.8 Code of Conduct .............................................................................................................................. 5022 5.9 Other Federal Requirements ............................................................................................................ 5122 5.10 Confidential Data ............................................................................................................................. 5223 5.11 Mortgage Finance Authority Roster .................................................................................................. 5424 ii | P a g e SECTION6 PROPOSALAPPLICATIONFORM..................................................................3253 SECTION7 CERTIFICATIONS...........................................................................................163413 SECTION1
BACKGROUND&PROGRAMINFORMATION....................................................1
1.1 Introduction .......................................................................................................................................... 1 1.2 Background ........................................................................................................................................... 1 1.3 Purpose ................................................................................................................................................ 1 1.4 Program Objectives ............................................................................................................................... 2 1.5 Eligible Activities ................................................................................................................................ 223 1.6 Proposal Submission .......................................................................................................................... 334 1.7 Proposal Format ................................................................................................................................... 4 1.8 RFP Questions and Answers .................................................................................................................. 4 1.9 Performance Agreement Term ........................................................................................................... 445 1.10 Timeline for Offeror Selection .............................................................................................................. 75 1.11 Training ............................................................................................................................................... 76 SECTION2
MINIMUMQUALIFICATIONSANDREQUIREMENTS.................................767
2.1 Minimum Threshold Criteria .............................................................................................................. 767 2.2 Proposal Requirements ................................................................................................................ 101112 2.3 Evaluation of Proposals ................................................................................................................ 111112 2.4 Deficiency Correction Period ............................................................................................................ 1112 SECTION3
3.1 Scoring Criteria ............................................................................................................................ 121213 SECTION4
4.1 PROGRAMSTANDARDS..............................................................................141516
General Program Requirements .................................................................................................... 141516 iii | P a g e EVALUATIONCRITERIA..............................................................................121213
4.2 Matching Requirements ................................................................................................................ 171718 4.3 Subcontractors ............................................................................................................................ 171819 SECTION5
ADDITIONALRFPSTANDARDS................................................................171819
5.1 Protest ......................................................................................................................................... 171819 5.2 RFP Revisions and Supplements ................................................................................................... 181819 5.3 Incurred Expenses ........................................................................................................................ 181920 5.4 Cancellation of Requests for Proposals or Rejection of Proposals .................................................. 181920 5.6 Evaluation of Proposals ................................................................................................................ 181920 5.7 Award Notice ............................................................................................................................... 181920 5.8 Proposal Confidentiality ............................................................................................................... 181920 5.9 Responsibility of Offerors ............................................................................................................. 191920 5.10 Code of Conduct .......................................................................................................................... 191921 5.11 Other Federal Requirements ........................................................................................................ 192021 5.12 Confidential Data ......................................................................................................................... 202122 5.14 Mortgage Finance Authority Roster .............................................................................................. 202223 SECTION6
APPLICATIONFOR2016‐2017RENTALASSISTANCEPROGRAM232425
SECTION7
CERTIFICATIONS...........................................................................................303132
ADD PII LANGUAGE TO CERTIFICATION FORM
iv | P a g e SECTION 1 BACKGROUND &AND PROGRAM INFORMATION 1.1 INTRODUCTIONINTRODUCTION The New Mexico Mortgage Finance Authority New Mexico Mortgage Finance Authority ("MFA") is a governmental instrumentality, separate, and apart from the state of New Mexico (“State”), created by the Mortgage Finance Authority Act Sections 58‐18‐1 NMSA 1978 et seq. for the purpose of financing affordable housing for low‐ and moderate‐income New Mexico residents. MFA will endeavor to ensure in every way possible that small, minority, disadvantaged, women‐owned business enterprises and/or labor surplus area firms (collectively Disadvantaged business enterprises“DBE”) shall have every opportunity to participate in submitting Proposals and providing services. DBE businesses are encouraged to submit Pproposals. MFA will not discriminate against any business on grounds of race, color, religion, gender, national origin, age or disability. It is the MFAMFA’s policy that suppliers of goods or services adhere to a policy of equal employment opportunity and demonstrate an affirmative effort to recruit, hire and promote regardless of race, color, religion, gender, national origin, age or disability. 1.2 BACKGROUND The U.S. Department of Housing and Urban Development (HUD) Emergency Solutions Grant (ESG), is authorized under the McKinney‐Vento Homeless Assistance Act of 1987 (42 U.S.C 11371‐1378), as amended by the Homeless Emergency and Rapid Transition to Housing Act of 2009 (“HEARTH Act”), 24 CFR Part 576. The ESG is a federally formula‐funded program that uses the Community Development Block Grant (CDBG) formulas as a basis for allocating funds to eligible jurisdictions, including Sstates, territories, and qualified metropolitan cities and urban counties. The MFAMFA is the sState’s recipient of the ESG program responsible for administering the state ESG allocation for New Mexico. The ESG allocation minus 7.5 percent for state/local government administration costs will be allocated to sub‐grantees. The Rental Assistance Program (RAP) was established by the MFAMFA to provide homeless prevention assistance to individuals and families to prevent homelessness and provide rapid— re‐housing assistance to individuals or families experiencing homelessness. The MFAMFA may combine the ESG allocation appropriated by HUD with the New Mexico State Homeless Assistance allocation appropriated by the sState legislature to establish the RAP. 1 | P a g e 2 | P a g e 1.3 PURPOSE AND AVAILABLE FUNDING The purpose of this Request for Proposal (RFP), issued pursuant to MFA’s Procurement Policy, is to solicit proposals from qualified Offerors capable of providing Program Services for RAP funding within the 20142016‐2015 201720 program years (“PY”) in accordance with 24 CFR Part 576 and 24 CFR 92 andand all applicable guidance from HUD. The cited references are available at: http://www.hudhre.info/esg/index.cfm, http://www.housingnm.org/rental‐assistance‐program . and. . Funding will be made through a competitive process to eligible Offerors. The estimated funding available for the RAP 20152016‐2016 201717 program year PY is $ 559,399789,916. and approximately $1,265,700 from the state homeless funds. 809,057.99. The estimated funding available includes: ESG Funds $0270,504.61 State Homeless Funds $559,339488,553.38 Behavioral Health Funds $50,000.00 Available funding is based on last year’s funding levels. Please note that actual HUD and/or State funding levels have not yet been determined at the writing of this document and could vary significantly from current year funding levels. The actual funds available may vary. If other funds become available to MFA during the program year for activities similar to the work performed under the pProgram, this additional funding may, at the option of MFA, be offered to the successful Offerors, hereunder, without a new RFP. MFA retains sole discretion to make the judgment as to the need for additional RFPs. Satisfactory performance under the program year 2014 2015‐2016 and prior program years will be a prerequisite for consideration of additional funding. Offerors may not obligate funds, incur expenses, or otherwise implement program services prior to execution of a contract with MFA. Funding is anticipated to be available for future program years at 3 | P a g e similar levels, but is subject to change. Funding is not guaranteed to any given Offeror in any given amount. The MFAMFA will review provider performance and reserves the right to de‐obligate reallocate and redistribute funds throughout the contract term. 1.4 PROGRAM OBJECTIVES The objectives of the RAP are as follows: 1. The primary objective for the RAP is to pProvide rapid re‐housing assistance to individuals and families who are literally homeless, as defined in the Appendix I “Participant Eligibility Criteria” section, by assisting them with ESG and Statestate of New Mexico Hhomeless funds. 1.2. The secondary objective is to pPrevent low income families from becoming homeless. Provide case management assistance to Pprogram clients to assist them with housing stability. 2.3. 4 | P a g e 1.5 ELIGIBLE ACTIVITIES ESG The RAP rRapid rRe‐‐Hhousing provides assistance to individuals and families who are literally homeless, ( see definition of homeless as set forth in 24 CFR §576.104 thru 24 CFR §576.105.) ESG RAP Homeless Prevention provides assistance to prevent persons from becoming homeless. Rapid Re‐
Housing and Homeless Prevention includes the following eligible activities: 1.
24 CFR §576.105 Housing relocation and stabilization services including: a. Financial assistance costs: 
rental application fees 
security deposits (equal to no more than 2 months’ rent) 
last month’s rent 
moving costs (truck rental or hiring a moving company, certain temporary storage fees for up to 3 months. Storage arrears are not eligible.) 
utility deposits, utility payments (up to 24 months of utility payments per participant per service including up to 6 months of arrearages per service) b. Services Ccosts with housing search and placement: c. Hhousing search and placement. 
2. Hhousing Sstability and Ccase Mmanagement to assess, arrange, coordinate and monitor the delivery of individualized services to facilitate housing stability including: . 
2 Mediation between the program participant and the owner or person(s) with whom the program participant is living, to the prevent the program participant from losing permanent housing in which they currently reside. 1. 3 Legal Sservices to resolve a legal problem that prohibits the program participant from obtaining or maintaining permanent housing. 2 4
5 | P a g e 3
Credit repair services necessary to assist program participants with critical skills related to household budgeting, money management money, accessing a free personal credit report, and resolving personal credit problems. 5
62. 24 CFR § 576.106 Sshort and Mmedium Tterm Rrental Aassistance a. Short term rental assistance (up to 3 months) b. Medium term rental assistance (4 to 24 months) c. Payment of rental arrears (one‐time payment up to 6 months, including any late fees on those arrears) d. Any combination of the three types of rental assistance (a‐c). The total may not exceed 24 months during any 3three year period, including any payment for last month’s rent. e.
73. 24 CFR §576.107 HMIS component 8a. Eligible costs. The recipient or subrecipient may use ESG funds to pay the costs of contributing data to the HMIS designated by the Continuum of Care for the area. a.
1.6 PROPOSAL SUBMISSION All Offeror proposals must be received for review and evaluation by MFA no later than Friday, April 15, ALL OFFEROR PROPOSALS MUST BE RECEIVED BY MFA NO LATER THAN FRIDAY, APRIL 18 March 19, 201518, 2016,at 4:00 PM Mountain TimeMOUNTAIN TIME. Proposals shall be in sealed envelopes marked “Proposal to Offer Services for the Rental Assistance Program.” Submit proposals to: New Mexico Mortgage Finance AuthorityMortgage Finance Authority Attn: Shannon TilsethMichelle Marquez 6 | P a g e 344 Fourth 4th St.reet SW Albuquerque, NM 87102 Proposals Applications may be delivered by mail, other shipping service, or by hand. Facsimile or electronic transmissions will not be accepted. Proposals received after this deadline will not be considered for RAP funding. 1.7 PROPOSAL TENURE All proposals shall include a statement that the proposal shall be valid until contract award, but no more than 90 days from the proposal due date. 1.787 PROPOSAL FORMAT Proposals should be printed on standard 8 ½ x 11 paper, double‐sided, with each copy fastened using paper clips or binder clips and with tabs identifying each minimum threshold item and evaluation criteria item. Please do not spiral bind your proposals. All proposals must be self‐contained. 




Applications Proposals and forms may be downloaded from the MFAMFA’s website: www.housingnm.org/rfp. Offeror(s) must submit one (1) copy of the most recent agency financial audit or the letter from MFA indicating that we have received and approved your audit., An originalAn original and three (3) copies of the application proposal form and all required schedules and attachments, for a total of four (4) application packages. Applications Proposals must include the “‐2016‐2020187 2015 ‐ 2016 RAP ProposalApplication” form attached to this Application proposal pPackage and all schedules and attachments pertaining thereto. MFA forms released with this application proposal (proposalsapplications, budgets, certifications, schedules) must be used when provided by MFA. No substitutions will be accepted. 7 | P a g e 
A1.98 IRREGULARITIES IN PROPOSALS MFA may waive technical irregularities in the form of proposal of any Offeror selected for award, which do not alter the price, quality or quantity of the services offered. Note especially that the date and time of proposal submission as indicated herein, under part Section 1.6, PProposal Submission, cannot be waived under any circumstances. LL APPLICATIONS MUST BE SELF‐CONTAINED. 1.8109 RFP QUESTIONS AND ANSWERS Questions pertaining to this RFP and proposal must be submitted via the MFAMFA website at http://housingnm.org/20152016‐rap‐rfp‐faq. Telephone inquiries will not be answered. The FAQ will open on March 24, 2016the day after the RFP training and will close April 153, March 13, 201516, 2016, two (2) business days before the RFP due date. To submit your questions, scroll down to the “Ask a question” section, under the category “Rental Assistance Program RFP.” Enter your name, and organization and type your question in the “Question” box, and click on “Submit.” The cut‐off date for questions is March 13, 2015. The cut off date for questions is March 16, 2016. Answers to all questions will be posted to the MFAMFA’s website on 02/27/15043/1/16, 03/06/15043/8/16, and 03/13/15043/13164/16 by 3:00pm:00 pmPM. 1.9110 PERFORMANCE AGREEMENT TERM The successful Offeror will enter into a contract with MFA for services to be performed. The term of the first two year contract is scheduled to begin on July 1, 2016 and end on June 30, 2018. After the second year or June 2018, the contract is subject to annual consideration for renewal, for up to three (3) additional annual renewals. Therefore, it is possible that an agency hold a contract from July 1, 2016 to June 30, 2021 (see Section 5.12). (refer to Section 1.12, Renewal Criteria.)). 8 | P a g e Only expenses incurred on or after the effective date of the Pperformance Aagreement are allowable. Funding availability and reimbursement of expenses incurred Dates are based on on availability the release of funds for release from each funding source. In the event that during the contract term an awardee of this RFP, is deemed not qualified to administer the program due to contractual non‐compliance, MFA may negotiate with another program awardee without issuing another RFP, and/or may issue a RFP for the area that is being served by the non‐
qualified agency. MFA may also issue a RFP during the contract term for any new areas to be served based on the availability of additional funds. The performance agreements between MFA and successful Offerors shall be for firm, fixed amounts. All payments by MFA shall be made on an actual reimbursement basis. Successful Offerors will be notified in writing of the amount of the grant award. Performance Agreements are issued following the announcement of awards as a result of the response to the RFP. The successful Offeror will enter into a performance agreement with the MFAMFA for services to be performed for a one (1) year grant term (July 1, 2015 2016 – June 30, 20162017).Only expenses incurred on or after the effective date of the Performance Agreement are allowable. Dates are based on availability of funds for release from each funding source. In the event that during the contract term an awardee of this RFP is deemed not qualified to administer the Program due to contractual non‐compliance, the MFAMFA may negotiate with another Program awardee without issuing another RFP, and/or may issue an RFP for the area that is being served by the non‐qualified agency. The MFAMFA may also issue an RFP during the contract term for any new areas to be served based on the availability of additional funds. The performance agreements between MFA and successful Offerors shall be for firm, fixed amounts. All payments by MFA shall be made on an actual reimbursement basis. 1.112 RENEWAL CRITERIA Renewal is contingent upon the below criteria which may be adjusted at MFA’s discretion:  Funding availability.  Proof of Offeror’s performance in the form of: 9 | P a g e 
Weatherized units in designated counties as assigned in Schedule A for all funding sources. Adherence to performance of unduplicated households served, as outlined in the RAPEHAP contract scope of work Sschedule.  Weatherized units on the designated tribal lands as outlined in Schedule A of the DOE and LIHEAP contractsTimely expenditures of funds and billing, for expenditures, as outlined in the RAPEHAP contract schedule.  Resumes for the executive director, fiscal manager, program manager and other key staff, to demonstrate the administrative and fiscal management capacity necessary to accept and account for the use of public funds and demonstrate the capacity to provide program services. Should changes in these essential positions occur, MFA must be notified. Utility funding measures must match the minimum Utility Total Cost (UTC) requirement by utility as outlined in each contract.  Offeror’s good standing with MFA as evidenced in the following documents: Offeror must submit proof of current registration as a charitable organization with the New Mexico Attorney General’s Office, covering the most current fiscal year.  InI Information can be submitted online and verification obtained via https://secure.nmag.gov/coros/. Verification should be in the form of the first page of the “NM Charitable Organization Registration Statement.” Offeror must provide an independent CPA’s auditor’s report (Audit) conducted in accordance with Government Auditing Standards (GAS). The GAS Audit will include an independent auditor’s report on the following: 1) financial statements; and 2) internal control over financial reporting and compliance. Offeror will submit the most recent audit available. If Offeror receives $50750,000 in federal funds, a Single Audit is required pursuant to 2CFR 200 Subpart FOMB Circular A‐133. Proof of federal audit clearinghouse submission (FORMSF‐SAC) must be provided and, if applicable, submission of Management Response letter. Proof of federal audit clearinghouse submission (FORM SF‐SAC) and, if Governmental entity proof is For single audit, no If referenced in audit as a separate communication, no submission of management response letter. not included of current audit submission to the Office of the New Mexico State Auditor.   Good standing with the EHAPRAP program, as determined by not having any unresolved material findings from MFA monitoring for the most recent program year. If there are any unresolved findings from the most recent monitoring letter, please send a letter addressing the corrective action.  Provide the most recent monitoring letter(s) from major funders.  Sign an Offeror’s Certification. 10 | P a g e The following types of Aaudit findings may disqualify Offeror from renewal: If Offeror has received greater than $750,000 in federal funding and the single audit did not meet the requirements of the 2CFR 200 Subpart F. For Ssingle Aaudit, no proof of Ffederal audit clearinghouse submission (FORM SF‐SAC) and, if Governmental entity, proof is not included of current audit submission to the Office of the New Mexico State Auditor. If referenced in audit as a separate communication, no submission of Mmanagement Rresponse letter. 1.123 TIMELINE FOR OFFEROR SELECTION The following is the anticipated schedule for recommended Offeror selection: DATE ACTIVITY RESPONSIBILITY January 21, 2015March 16, 2016 MFA Board of Directors Mmeeting MFA January 22, 2015March 17, 2016 Issuance of RFP MFA January 28, RFP Ttraining (mandatory) MFA 11 | P a g e 2015March 24, 2016 January 29, 2015March 24, 2016 RFP FAQ on website opens MFA RFP FAQ closes ‐ deadline to submit questions two (2) business days before the RFP due date February 20, 2015April 185, 2016 Submission of Pproposals Ddue Offerors MFA notifies Offerors of Ddeficiency Ccorrection items, if applicable within seven (7) business calendar days of RFP proposals due MFA February 18, 2015April 163, 2016 Potential Oofferors (by 4:00pm) March 6, 2015April 2259, 2016 12 | P a g e April 29 Deadline for receipt of corrections by MFA, if applicable – within five (5) business days April 2015May 1127, 2016 Notification of preliminary selections to Offerors MFA April 2015 Start of five (5five5) ‐business day Pprotest Pperiod Offeror End of five (5) business 7‐day Pprotest RPperiod (Ddeadline for Offeror to file pProtest) June 15, 2016 Award Rrecommendations to MFA Board of Directors MFA March 13, 2015May 28, 2016 Offerors May 12May 6, 2016 April 2015April 2717May 19, 2016 Offeror 1.10 TIMELINE FOR OFFEROR SELECTION THE MFAMFA WILL MAKE EVERY EFFORT TO ADHERE TO THE FOLLOWING ANTICIPATED SCHEDULE FOR RECOMMENDED OFFEROR SELECTION: 13 | P a g e DATE ACTIVITY RESPONSIBILITY JANUARY 2016 FEBRUARY 20159, 2016 26, MFA POLICY COMMITTEE 10, MFA CONTRACTED SERVICES COMMITTEE MFA MFA FEBRUARY 18, MFA BOARD OF DIRECTORS MEETING 201517, 2016 MFA FEBRUARY 2016 19, ISSUANCE OF RAP RFP MFA FEBRUARY 24, RFP TRAINING 201525, 2016 MFA FEBRUARY 24, RFP FAQ ON WEBSITE OPENS 201525, 2016 MFA MARCH 17, RFP FAQ CLOSES ‐ DEADLINE TO SUBMIT 201516, 2016 QUESTIONS OFFERORS TWO (2) BUSINESS DAYS BEFORE THE RFP DUE DATE 14 | P a g e MARCH 19, SUBMISSION OF PROPOSALS DUE – 30 201518, 2016 DAYS AFTER ISSUANCE OF RFP OFFERORS (BY 4:00PM) MFA NOTIFIES OFFERORS OF DEFICIENCY CORRECTION ITEMS, IF APPLICABLE MFA WITHIN TEN (10) BUSINESS DAYS OF RFP APRIL 2, 20151, PROPOSALS DUE 2016 DEADLINE FOR RECEIPT OF CORRECTIONS BY MFA, IF APPLICABLE – WITHIN FIVE (5) APRIL 9, 20158, OFFERORS BUSINESS DAYS 2016 APRIL 14, 201526, PRELIMINARY 2016 RECOMMENDATIONS COMMITTEE TO APRIL 15, 201527, NOTIFICATION OF 2016 SELECTIONS TO OFFERORS MFA AWARD MFA POLICY PRELIMINARY MFA END OF 7 DAY PROTEST PERIOD (DEADLINE FOR OFFEROR TO FILE PROTEST) APRIL 30, OFFEROR 2015MAY 6, 2016 15 | P a g e END OF 7 DAY PROTEST RESPONSE PERIOD (DEADLINE FOR OFFERORS TO RESPOND TO MAY 5, 201517, OFFER ANY PROTEST) 2016 AWARD RECOMMENDATIONS TO MFA POLICY COMMITTEE MAY 5, 201524, MFA 2016 AWARD RECOMMENDATIONS TO MFA MFA CONTRACTS COMMITTEE MAY 12, 2015JUNE 7, 2016 AWARD RECOMMENDATIONS TO MFA MFA BOARD OF DIRECTORS MAY 2015JUNE 2016 20, 15, TBD HUD NOTIFICATION OF GRANTEE AWARDS HUD FINAL AWARDS RECOMMENDATIONS TO MFA POLICY COMMITTEE BASED ON HUD AWARD TBD 16 | P a g e 1.11143 TRAINING MANDATORY RFP training will be onoffered on February 24, 201525March 24, 2016, via webinar. This training is optional; howPre‐rever; pre‐registration is required. To register, visit http://www.housingnm.org/20152016‐rap‐rfp‐webinar‐registration.rfp. SECTION 2 MINIMUM QUALIFICATIONS AND REQUIREMENTS 2.1 MINIMUM THRESHOLD CRITERIA In addition to the general requirements listed above, Offerors must meet each of the following minimum threshold criteria, following deficiency correction, in order to be considered for funding. This includes the minimum criteria outlined below for specific activities and minimum criteria outlined below for agencies not receiving funds in the previous contract year. These criteria must be met by all Offerors to be considered for funding. Waivers to “Minimum Threshold Criteria” may be approved by MFA’s Policy Committee. Offeror must be one of the following entity types: A non‐profit organization with a 501(c)(3) with a primary mission of providing shelter and services to people who are experiencing homelessness, including people fleeing domestic violence. If a non‐profit, Offeror must submit proof of 501(c)(3) A unit of general purpose local government or proof of status as a Government Agency. A tribal government If an Offeror is a non‐profit organization, Offeror must submit the following: 17 | P a g e (i) proof of current registration as charitable organization with the New Mexico Attorney General’s Office, covering the fiscal year ending in 2013 2015 ‐2016 or proof of exemption therefrom. Information can be submitted online and verification obtained via https://secure.nmag.gov/coros/. Verification should be in the form of the first page of the “NM Charitable Organization Registration Statement.” (ii) a Letter of Support from the unit of local government. A Letter of Support should be in the form of: a. A letter supporting the Offeror’s application to the MFAMFA; b. The letter must be dated no more than 180 days prior to the application date; c. The letter must be signed by a local government official authorized to sign such a letter from the city, town, village or tribe in which the program activity will take place. For activities that will take place in unincorporated areas, the county is the unit of local government. d. The letter must specifically endorse the project/activity proposed in the application. MFA will accept proof that certified letters were sent from the Offeror to the unit of local government notifying the city, town, or county that RAP services are proposed to be provided in their community. Agencies must provide either an independent CPA’s auditors report (Audit) or audited financial statements conducted in accordance with Government Auditing Standards (GAS). The GAS Audit or audited financial statements will include an independent auditors report on the following: 1) financial statements; and 2) Internal Control over financial reporting and compliance. The audit or audited financial statements will also include the auditor’s management letter if there is one and the Offeror’s response to any audit or audited financial statement findings. Offeror must submit only the most recent of FY2015 (fiscal year ending on or after 3/30/15) or FY 2016. If Offeror received $750,000 in federal funds from one or more sources, a Single Audit is required pursuant to 2 CFR 200 Subpart F. The following types of audit or audited financial findings may disqualify Offerer from funding: If Offeror has received greater than $750,000 in funding and the single audit did not meet the requirements of the 2 CFR 200 Subpart F: Repeat and unresolved audit findings, as determined by MFA. i).For Single Audit, no proof of Federal audit clearinghouse submission (FORM SF‐SAC). 18 | P a g e a. iii). if referenced in audit as a separate communication, no submission of Management Response letter and management response to concerns noted in the management letter. ii). If Governmental entity, proof is not included of current audit submission to the Office of the New Mexico State Auditor. iv).If any findings, no submission of management response to findings. Local public bodies (housing authorities, local governments) must conduct annual independent financial audits by a certified auditor that has been approved by the New Mexico State Auditor’s Office and on the State Auditor’s List. All entities receiving federal or state funding from MFA must provide an annual independent financial audit or audited financial statements from a certified auditor of their choice. Entities must at a minimum procure for auditing firm/services every three years, through a Request for Proposal (“RFP”). Evidence of the procurement must be provided to MFA at the time of release of the RFP and when selections are completed. Agencies which received Program funds last year must provide an independent CPA’s auditors report (Audit) conducted in accordance with Government Auditing Standards (GAS). The GAS Audit will include an independent auditors report on the following: 1) financial statements; and 2) Internal Control over financial reporting and compliance. The audit will also include the auditor’s management letter if there is one, and the Offeror’s response to any audit findings. Offeror will submit the most recent audit available; only the most recent of FY2014 (fiscal year ending on or after 3/31/14) or FY 2015 will be accepted. If Offeror received $500,000 in federal funds from one or more sources (in the fiscal year ending in 2014, $750,000 in the fiscal year ending in 2015), a Single Audit is required pursuant to 2 CFR 200 Subpart F.. The following types of Audit findings may disqualify Offerer from funding: Repeat and unresolved audit findings, as determined by MFA. If Offeror has received greater than $500,000 in funding (in the fiscal year ending in 2014, $750,000 in the fiscal year ending in 2015) and the single audit did not meet the requirements of the 2 CFR 200 Subpart F For Single Audit, no proof of Federal audit clearinghouse submission (FORM SF‐SAC). 19 | P a g e If Governmental entity, proof is not included of current audit submission to the Office of the New Mexico State Auditor. If referenced in audit as a separate communication, no submission of Management Response letter and management response to concerns noted in the management letter. If any findings, no submission of management response to findings. Sub‐recipients must conduct annual independent financial audits by a certified auditor that has been approved by the New Mexico State Auditor’s Office and on the State Auditor’s List. Grantees that receive less than $25,000 in federal or state funding from MFA, and may experience a financial hardship to procure a certified auditor that is on the State Auditor’s list, are exempt from this requirement. They must however, provide an annual independent financial audit or audited financial statements from a certified auditor of their choice. Sub‐recipients must at a minimum procure for an auditing firm/services every three years, through a Request for Proposal (“RFP”). Evidence of the procurement must be provided to MFA at the time of release of the RFP and when selections are completed. For agencies that did not receive RAP funds in PY 20142015, the agency must provide either an audit to the above standards or an independent CPA’s review of financial statements. Offeror must have been operating as an agency for a minimum of one (1) year as of the Application Date, sufficient to have one (1) full year covered in annual financial statements. Offeror must be in “good standing” as of the date this RFP is issued. In order to be in good standing, Offeror must not have “suspended,” “debarred” or HUD’s Limited Denial of Participation status conferred upon it by MFA and/or other funding sources. Offeror must provide a print screen from www.sam.gov and https:/www5.hud.gov/ecpcis/main/ECPCIS_List.jsp documenting search of Offeror’s names, as proof of compliance. Must be dated within 30 days of the application date. 20 | P a g e Offeror must submit application as directed in Section 2.3 Proposal Requirements. Offerors Certification signed by authorized official. Agencies that do not have a sufficient score to obtain a minimum contract of $10,000 will not be eligible to obtain funding and enter into a performance agreement with the MFAMFA. Disclosure: Please provide a statement disclosing: Any political contribution or gift valued in excess of $2,500.00 (singularly or in the aggregate) made by Offeror or on Offeror’s behalf to any elected official of the State of New Mexico currently serving or who has served on the MFAMFA Board of Directors in the last three (3) years; and Any current or proposed business transaction between Offeror and any MFA member, officer, employee or their employer or other potential conflict which may give rise to a claim of conflict of interest. Offeror shall warrant that it has no interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under this contract. ITEMS 12 THROUGH 15 ARE FOR NEW AGENCIES ONLY (FIRST TIME RESPONDING TO THE RENTAL ASSISTANCE PROGRAM RFP) Offeror must submit a brief statement describing years of experience of the Executive Director, Financial Manager and other key staff, to demonstrate the administrative and financial management capacity necessary to accept and account for the use of public funds. Offer must submit a brief statement describing years of experience of Program Staff, to demonstrate the capacity to provide Program services. Offer must submit agency mission statement. Statement includes an explanation of how RAP fits into the agency mission. 21 | P a g e Offer must submit Executive summary (less than one page). Summary includes the following details: what the agency does, primary activities and major funding sources. Offeror must submit bylaws or board resolution requiring board fiscal oversight that demonstrates financial integrity. Please provide a listing of your current Board Member in the following format. Name Home Address Employer Position on Board Area of Expertise/Qualification Years on Board Term Expire Date Offeror must submit policies and procedures approved by its Board of Directors to demonstrate checks and balances, sound organization system of checks and balances (segregation of duties) in fiscal management. Policy describes separate roles and responsibilities for cash receipts, check requests, check cutting/preparation and check signing. Attach a board approved policy and procedure on the organization’s system of checks and balances for fiscal management. Offeror must submit a table in the following format that demonstrates the administrative and financial management capacity necessary to accept and account for the use of public funds and to provide program services. Please include the positions of the executive director, financial manager, and other key staff: 22 | P a g e Program Title Yrs. Of Experience Staff Name Capacity/Role/ Services Offered In addition to the general requirements listed above, Offerors must meet each of the following minimum threshold criteria, following deficiency correction, in order to be considered for funding. This includes the minimum criteria outlined below for specific activities and minimum criteria outlined below and for agencies not receiving funds in the previous contract year. These criteria must be met by all Offerors to be considered for funding. Waivers to “Minimum Threshold Criteria” may be approved by MFA’s Policy Committee. 1. Offeror must be one of the following entity types: a. A non‐profit organization with 501(c)(3) status and with a primary mission of providing shelter and services to people who are experiencing homelessness, including people fleeing domestic violence. i. If a non‐profit, Offeror must submit proof of 501(c)(3). b. A unit of general purpose local government. c. A tribal government. 2. Offeror must submit proof of current registration as a charitable organization with the New Mexico Attorney General’s Office, covering the fiscal year ending in 2014 2015 or proof of exemption therefrom. Information can be submitted online and vVerification can be obtained via https://secure.nmag.gov/coros/. Verification should be in the form of the first page of the “NM Charitable Organization Registration Statement.” 23 | P a g e 3. If an Offeror is a non‐profit, Offeror must submit a Lletter of Ssupport from the unit of local government where the shelter is located. A lLetter of Ssupport should include: a. A letter supporting the Offeror’s proposal to MFA. b. The letter must be dated no more than 180 days prior to the proposal date. The letter must be signed by a local government official authorized to sign such a letter. c. F from the city, town, village or tribe in which the program activity will take place.; For activities that will take place in unincorporated areas, the county is the unit of local government. d. The letter must specifically endorse the project/activity proposed in the proposal. MFA will accept proof that certified letters were sent from the Offeror to the unit of local government notifying the city, town or county that RAP services are proposed to be provided in their community. 4. Agencies must provide either an independent CPA’s auditors report (Audit) or audited financial statements conducted in accordance with Government Auditing Standards (GAS). The GAS Audit or audited financial statements will include an independent auditors report on the following: 1) financial statements, ; and 2) Iinternal cControl over financial reporting and compliance. The audit or audited financial statements will also include the auditor’s management letter, if there is one, and the Offeror’s response to any audit or audited financial statement findings. Offeror must submit only the most recent of FY2015 (fiscal year ending on or after 3/30/15) or FY 2016. If Offeror received $750,000 in federal funds from one or more sources, a Single Audit is required pursuant to 2 CFR 200 Subpart F. The following types of audit or audited financial findings may disqualify OffererOfferor from funding: a. a. Repeat and unresolved audit findings, as determined by MFA. b. If Offeror has received greater than $750,000 in funding and the single audit did not meet the requirements of the 2 CFR 200 Subpart F: c. submission d. 24 | P a g e i).For Ssingle Aaudit, no proof of Ffederal audit clearinghouse (FORM SF‐SAC). ii). If Ggovernmental entity, proof is not included of current audit submission to the Office of the New Mexico State Auditor. e. concerns f. iii). iIf referenced in audit as a separate communication, no submission of mManagement rResponse letter and management response to noted in the management letter. iv).If any findings, no submission of management response to findings. 5. Local public bodies (housing authorities, local governments) must conduct annual independent financial audits by a certified auditor that has been approved by the New Mexico Sstate Aauditor’s Ooffice and on the Sstate Aauditor’s lList. All entities receiving federal or state funding from MFA must provide an annual independent financial audit or audited financial statements from a certified auditor that is procured through theof years, through a Request for Proposal (“RFP process”). Evidence of the procurement must be provided to MFA at the time of release of the RFP and when selections are completed. 6. FOfferor’sor agencies that did not receive RAP funds in PY 2015, the agency must provide either an audit to the above standards or an independent CPA’s review of financial statements. Agencies who received any program funds last year must provide an independent CPA’s auditors report (Audit), conducted in accordance with Government Auditing Standards (GAS). The GAS Audit will include an independent auditors report on the following: 1) financial statements; and 2) internal control over financial reporting and compliance. The audit will also include the auditor’s management letter if there is one, and the Offeror’s response to any audit findings. Offeror will submit the most recent audit available; only the most recent of FY2014 or FY2015 will be accepted. If Offeror received $500,000 in federal funds from one or more sources (in the fiscal year ending in 2014, $750,000 in the fiscal year ending in 2015), a Single Audit is required pursuant to 2 CFR 200 Subpart F. The following types of audit issues may disqualify an Offeror from funding: Repeat and unresolved audit findings, as determined by MFA. If Offeror has received greater than $500,000 in funding (in the fiscal year ending in 2014, $750,000 in the fiscal year ending in 2015) and the single audit did not meet the requirements of the 2 CFR 200 Subpart F. For Single Audit, no proof of Federal audit clearinghouse submission (FORM SF‐SAC). If Governmental entity, proof is not included of current audit submission to the Office of the New Mexico State Auditor. 25 | P a g e If referenced in audit as a separate communication, no submission of Management Response letter and management response to concerns noted in the management letter. If any findings, no submission of management response to findings. Agency’s auditor is not on the state auditor’s approved list. For agencies that did not receive EHAP funds in PY 2013‐2014, the agency must provide either an audit to the above standards or an independent CPA’s review of financial statements. 7. Offeror must have been operating as an agency for a minimum of one (1) year as of the proposal date and provide , sufficient to have onone (1) full year ofcovered in annual financial statements. 8. Offeror must be in “good standing” as of the date this RFP iswas issued. In order to be in good standing, Offeror must not have “suspended,” “debarred” or HUD’s Limited Denial of Participation status conferred upon it by MFA and/or other funding sources. Offeror must provide a print screen from www.sam.gov and https:/www5.hud.gov/ecpcis/main/ECPCIS_List.jsp documenting search for Offeror’s name and executive director’s name, as proof of compliance. MThe search must be dated within 30 days of the proposal date. 9. Offeror must submit proposal as directed in Sections 1.8 Pproposal fFormat and 2.2 Pproposal Rrequirements. 10. Offeror must submit Offerors cCertification signed by authorized official. 11. Offerors that do not have a usufficient score to obtain a minimum contract of $10,000 will not be eligible to obtain funding and enter into a performance agreement with MFA. 12. Disclosure: please provide a statementn disclosing: a. Any political contribution or gift valued in excess of $2,500 (singularly or in the aggregate) made by Offeror or on Offeror’s behalf to any elected official of the state of New Mexico currently serving or who has served on the MFA Board of Directors in the last three (3) years; and 26 | P a g e 13.
14.
15.
16.
17.
b. Any current or proposed business transaction between Offeror and any MFA board member, officer, employee, their employer or other potential conflict which may give rise to a claim of conflict of interest. Offeror shall warrant that it has no interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under this contract. Offeror must submit a brief statement describing years of experience of the executive director, financial manager and other key staff to demonstrate the administrative and financial management capacity necessary to accept and account for the use of public funds. Offeror must sumbit a brief statement describing years of experience of program staff to demonstrate the capacity to provide program services. Offeror must submit agency mission statement. Statement must include an explanation of how RAP fits into the agency mission. Offeror must submit an executive summary (less than one page). Summary should include the following details: what the agency does, primary activities and major funding sources. Offeror must submit a table that demonstrates the administrative and financialfiscal management capacity necessary to accept and account for the use of public funds and to provide program services. For the positions of the executive director, financial manager, and other key staff, include the staff name, title, years of experience in the position. Offeror must submit evidence of coordination with other targeted homeless services in the form of Memorandum of Understanding (MOUs), letters of coordination/agreement and contracts. Offeror must submit agency mission statement. Offeror must submit an executive summary (less than one page). Summary includes the following details: what the agency does, primary activities and major funding sources. Offeror must submit bylaws or board resolution requiring board fiscal oversight that demonstrates fiscal integrity. Please provide a listing of your current board members in the following format. Name 27 | P a g e Home Address Employer Position on Area of Years on Board Expertise/Qualification Board Term Expire Date Comment [ST1]: redundant...see#18 Offeror must submit a brief statement describing years of experience of the executive director, financial manager and other key staff to demonstrate the administrative and financial management capacity necessary to accept and account for the use of public funds. Offeror must sumbit a brief statement describing years of experience of program staff to demonstrate the capacity to provide program services. Offeror must submit agency mission statement. Statement mmust include an explanation of how RAP fits into the agency mission. 1. Offer must submit an executive summary (less than one page). Summary should include the following details: what the agency does, primary activities and major funding sources. Offeror must submit a table in the following format that demonstrates the administrative and financial management capacity necessary to accept and account for the use of public funds and to provide program services. Please include For the positions of the executive director, financial manager, and other key staff,: include the staff name, title, years of experience in the position. Program/ Capacity/Role/
Staff Name Title Yrs. Oof Services Offered Experienc
e 28 | P a g e Offer must submit evidence of coordination with other targeted homeless services in the form of Memorandum of Understanding (MOUs), letters of coordination/agreement, and contracts, etc. Offeror must submit agency mission statement. Offeror must submit an executive summary (less than one page). Summary includes the following details: what the agency does, primary activities and major funding sources. 22. Offeror must submit bylaws or board resolution requiring board fiscal oversight that demonstrates financial integrityfinancialfiscal integrity. Please provide a listing of your current Bboard Mmembers in the following format. 21. Offeror must submit policies and procedures approved by its Board of Directors to demonstrate a sound organizational system of checks and balances (segregation of duties) in fiscal management. The policy must describe separate roles and responsibilities for cash receipts, check requests, check cutting/preparation and check signing. 18. 19. 22. Offeror must submit a table in the following format that demonstrates the administrative and financial management capacity necessary to accept and account for the use of public funds and to provide program services. Please include the positions of the executive director, financial manager and other key staff: Program Staff Name Title Yrs. Of
Experience Capacity/Role/Services Offered 20. 23. At least one representative from Offeror must attend mandatory RFP training, and provide proof of attendance by enclosing a copy of the cCertificate provided at the training. In lieu of a 29 | P a g e certificate, Offeror must provide a letter from MFA documenting that the absence was excused. Training will be held on March 24, 2016. 2.2 Proposal Requirements Offerors must meet the basic eligibility criteria specified in the Section 2 “Minimum Qualifications and Requirements” section of this RFP. In addition, Responses to the RFP must meet the requirements enumerated below. 21. Offerors must report any and all funds received from other federal, state, local or tribal ESG or State Homeless funds received from other federal, state, local or tribal government funding sources. Please submit the most current as evidenced by the most current monitoring letter from said entities indicating that Offerors areis in good standing with their programs. 1.
22. Offerors must not have any repeat or unresolved MFA monitoring findings, as determined by the MFAMFA. 2.
23. Offerors must describe any material, current or pending litigation, administrative proceedings or investigations that could impact the reputation or financial viability of the firmagency. 3.
2.23 EVALUATION OF PROPOSALS Proposal responses will be evaluated by an Iinternal Rreview Ccommittee of MFA staff using the scoring Evaluation cCriteria as described in Section 3.1. The Rreview Ccommittee will present its award recommendations to MFA management and MFA’s Contracted Services Bboard Ccommittee for reviewBoard. Final selection will be made by MFA’s Board of Directors at the regularly scheduled monthly meeting to be held on June 15, 2016. These dates are subject to change at the discretion of MFA. and approval. The MFAMFA bBoard cCommittee approval will be communicated to the MFAMFA Board of Directors at the regularly scheduled monthly meeting to be held on May 20, 2015June 15, 2016. 30 | P a g e Final selection will be made by the MFAMFA’s Board of Directors. These dates are subject to change at the discretion of the MFAMFA. MFA does not guarantee and is not obligated to make an award. Awards will be based on availability of funds, Offeror’s demonstrated need, Offeror’s score on the scoring criteria and/or for any of the other reasons set forth herein. 31 | P a g e 2.34 DEFICIENCY CORRECTION PERIOD Upon receipt of all timely submitted proposals, MFA staff members will review all proposals to verify that all are complete in accordance with the requirements of this RFP. Should any proposal be missing a minimum threshold requirement in the RFP, it will be deemed incomplete., but subject to correction MFA will notify Offerors if any corrections are needed during the Ddeficiency cCorrection Pperiod. The Ddeficiency Ccorrection Pperiod may not be used to increase the Offeror’s score. Items eligible for correction or submission during the Ddeficiency Ccorrection Pperiod include missing or incomplete items required in the Minimum Threshold Ssection (2.1) of this proposal. MFA shall communicate proposal deficiencies to each Offeror’s designated contact person within fiveseven seven (57) business calendarbusiness days of the RFP proposal submission date, April 256, 201529, April 22, 2016May 2, 2016, via e‐mail or U.S. Mail., MFA DELETEApplicants will have five (5) business days after the date of the e‐mail delivery notice to submit the required information. All items must be submitted no later than April 29March 13, 2015April 308May 2, 2016 at 4:00 PM Mountain Time. The response due date will be noted on the deficiency notice. If the information requested is not provided within the specified timeframe or is submitted but remains deficient, the proposal will be rejected without any further review. Items eligible for correction or submission during the Deficiency Correction Period include missing or incomplete items required in the Minimum Threshold Section (2.1) of this proposal. Upon expiration of the Ddeficiency Ccorrection Pperiod, MFA will not accept Offeror’s submission of any items still missing from the proposal. Upon receipt of all timely submitted proposals, MFA staff members will review all proposals to verify that all are complete in accordance with the requirements of this RFP. Should any proposal be missing a “Minimum Threshold Criteria” as describe in Section 2.1 in this RFP, it will be deemed incomplete, but subject to correction during the Deficiency Correction Period. The Deficiency Correction Period may not be used to increase the Offeror’s score. 32 | P a g e MFA shall communicate proposal deficiencies to each Offeror’s designated contact person within ten (10) business days of the RFP Proposal Submission date, March 19, 2015April 1, 2016, via e‐mail and U.S. Mail, and shall document all communication efforts. Applicants will have five (5) business days after the date of the e‐mail delivery notice to submit the required information. All items must be submitted no later than April 9, 20158, 2016 at 4:00 PM Mountain Time on the fifth business day following notification of deficiencies. The response due date will be noted on the deficiency notice. If the information requested is not provided within the specified timeframe or is submitted but remains deficient, the Application will be rejected without any further review. Items eligible for correction or submission during the Deficiency Correction Period include missing or incomplete items required in the Minimum Threshold Section (2.1 and 2.2) of this application. Upon the expiration of the Deficiency Correction Period, MFA will not accept Offeror’s submission of any items still missing from the application. SECTION 3 EVALUATION CRITERIA The MFAMFA will award performance agreements to the Offerors whose proposals score the highest with respect to the evaluation criteria and that are most advantageous to the MFAMFA. Proposals will be evaluated on Offeror’s documentation of meeting the following criteria and: complying with threshold requirements as defined in this RFP.: Performance Experience and Capacity Community Need; demonstration of organizational capacity, project readiness, financial resources and fiscal management and experience as defined in this RFP. Proposals will be scored on a scale from zero ( 1) to one hundred (100) based on the criteria listed below. A serious deficiency in any one criterion may be grounds for rejection regardless of overall score. MFA may apply aapply a minimum score based on funding amounts available. Final award decisions will be made by the MFAMFA Board of Directors. 33 | P a g e 34 | P a g e 3.1 SCORING CRITERIA Criteria Maximum Score Performance 25 Agency Experience & Capacity 35 Community Need 40 Total Maximum Points 100 Category ‐ Performance 1. Past Performance ‐ Based on expenditure benchmark for RAP activity contract, invoiced thruough February 10, 20152016. For the period of July 1, 2014 2015 – 35 | P a g e Maximum Points 10 February 10, 20152016, expenditure benchmark is 66%. 1.
Met Benchmarks = 10 pts. Did not meet Benchmarks = 0 pts. 2. Findings – Based on most recent MFA monitoring visits for activity contract through February 1, 20152016. 2.
 0 findings = 10 pts.  1 finding = 5 pts.  2 findings = 0 pts. 
3. Reports & Invoicing – Submitted reports and invoicing on time and correctly completed for activity contract from July 1, 2014 2015 through February 10, 20152016 3.  0 or fewer late, incorrect and/or incomplete reports or invoices = 5 pts.  1 late, incorrect and/or incomplete reports or invoices = 3 pts.  Late, incorrect and/or incomplete reports or invoices = 0 pts. 
4. History of Rental Activity for PY 20142015‐20152016 4.
A deduction of (‐5) points for every Ccounty proposed but did not serve for current Pprogram Yyear 20142015‐20156. Period thruough July, 2014 2015 – February 10, 20152016. (‐5pts) 5. (For new agencies only) Letter of Good Standing ‐ 10 points will be awarded for organization’s that have a letter of good standing from all funding sources. Total Maximum Points in Performance 36 | P a g e 10 5 “Deductions” 5.
10 (New Agencies Only) 25 Category – Experience & Capacity Maximum Points 6. Agency experience as a RAP provider 6.

5 

Agency has been providing rental assistance for more than 5 years or related experience = 5 points Agency has been providing rental assistance for less than 5 years but more than 2 years or any related experience = 2 points 7. Executive Director’s or related experience – 1 point per year of experience, up to 5 points 7.
5 8. Program Manager’s or related experience – 1 point per year of experience, up to 5 points 8.
5 9. Fiscal Manager’s or related experience – 1 point per year of experience, up to 5 9.
5 10. Certifications (HQS ‐1 point, LBP – 1 point, Income Calculations – 1 point) ‐ if agency has all 3, they will receive 5 points 10. 5 11. Audit Ffindings –awarded based on the results of Offeror’s Independent Audit for their most recent completed fiscal year; however audit must not be for a fiscal year ending earlier than March 31, 20142015... Audit materials must include management’s responses to any findings. Offeror’s that do not submit an audit must also submit twelve (12) months of interim financial statements, reviewed and signed by an officer of the organization 11.  No Ffindings & unqualified opinion = 10 points  1One finding & unqualified opinion = 5 points  10 Total Maximum Points Experience & Capacity 35 37 | P a g e Category ‐ Community Need Maximum Points Community Nneed is based on the data below which indicates counties where there are high rates of persons living in poverty, percentage of persons in poverty and unemployment. Points will be based on the county the Offeror proposes to serve and how many categories the county falls in to in the table below. One Category = 10; Two Categories = 20 12. Percent Persons in Poverty 1 20 Unemployment Rate 2 McKinley Luna Luna Mora San Miguel McKinley Torance Taos Cibola Guadalupe Dona Ana Torrance Roosevelt Rio Arriba Taos Sandoval 1
Souce: U.S. Census Bureau American Community Survey 5 year estimates 2013. Table S1701: Poverty Status in the Past 12 Months.Table prepared by: Bureau of Business and Economic Research, University of New Mexico. 2
Source: Poverty by county ACS_13_5YR_S1701Table prepared by: Bureau of Business and Economic Research, University of New Mexico. 38 | P a g e Socorro Valencia Hidalgo Dona Ana Percent Persons in Poverty1 McKinley Luna San Miguel Torrance Cibola Doña Ana Roosevelt Taos Socorro Hidalgo Unemployment Rate2
Luna Mora McKinley Taos Guadalupe Torrance
Rio Arriba
Sandoval
Valencia
Doña Ana Describe the area to be served by the Offeror. The production plan should be broken down by county and by month. Points will be awarded for agencies that serve multiple counties: 13. 4+ counties = 10  3 counties = 7  2 counties = 5 Proof of Coordination and Collaboration with other targeted homeless services (Include copy of Memorandum of Understanding (MOU’s), letters 
10 14.
10 1
Source: U.S. Census Bureau American Community Survey 5 year estimates 2013. Table S1701: Poverty Status in the Past 12 Months. Table prepared by: Bureau of Business and Economic Research, University of New Mexico. 2
Source: Poverty by County ACS_13_5YR_S1701Table prepared by: Bureau of Business and Economic Research, University of New Mexico. 39 | P a g e of coordination/agreements, contracts. Etc. 40 | P a g e Category ‐ Community Need Maximum Points 12. Community need is based on the data below which indicates counties where there are high rates of persons living in poverty and a high percentage of persons in poverty and experiencing unemployment. Points will be based on the county the Offeror proposes to serve and how many categories the county falls in to in the table below. One Category = 10; Two Categories = 20 Percent Persons in Poverty1 McKinley Luna San Miguel Torrance Cibola Doña Ana Roosevelt Taos Socorro Hidalgo Unemployment Rate2 Luna 20 Mora McKinley Taos Guadalupe Torrance Rio Arriba Sandoval Valencia Doña Ana 13. Describe the area to be served by the Offeror. The production plan should be broken down by county and by month. Points will be awarded for agencies that serve multiple counties:  4+ counties = 10  3 counties = 7  2 counties = 5 10 1
Source: U.S. Census Bureau American Community Survey 5 year estimates 2013. Table S1701: Poverty Status in the Past 12 Months. Table prepared by: Bureau of Business and Economic Research, University of New Mexico. 2
Source: Poverty by County ACS_13_5YR_S1701Table prepared by: Bureau of Business and Economic Research, University of New Mexico. 41 | P a g e 14. Proof of coordination and collaboration with other targeted homeless services (Include copy of Memorandum of Understanding (MOU’s), letters of coordination/agreements, contracts, etc. 10 Total Maximum Points Community Need 40 Total Maximum Points Community Need 40 TOTAL SCORE 100 SECTION 4 PROGRAM STANDARDS 4.1 GENERAL PROGRAM REQUIREMENTSBENEFICIARY ELIGIBILITY 1. Funds may not be used to replace lost federal funding. 2. ESG/SstateRAP Ffunds may not be used except as allowed by the ESG regulations at 24 CFR 576, as amended by the HEARTH Act. 3. The focus of the Rental Assistance ProgramRAP is to house individuals and families living on the streets or in emergency shelters and to prevent individuals and families from becoming homeless. 4.
42 | P a g e 5.4. Documentation of Hhomelessness. Service Providers will be required to verify and certify the status of eligible beneficiaries as meeting the definition of homelessness, as described in the Bbeneficiary Eeligibility Ssection below. 6.
5. Income Vverification. Service Pproviders are required to verify and certify the income of eligible beneficiaries through source documentation in accordance with HUD’s Part 5 definition of income, or other definitions as directed by the MFAMFA. Adjusted income and rent calculations will be conducted in accordance with 24 CFR 5.609; MFA provides a form to calculate adjusted income, tenant rental payments and rent subsidy. 7.
6. Housing Qquality Sstandards (HQS). Any building in which ESG RAP Sshort and Mmedium term rental assistance‐ funded housing is provided for eligible beneficiaries must meet the HQS for structure, access, space and security, interior air quality, water supply, sanitary facilities, thermal environment, illumination and electricity, food preparation and refuse disposal and fire safety, more fully described at 24 CFR 982.401. 8.
7. HMIS. Service pProviders are required to use HMIS to enter data for all clients served by ESG funding. 9.
8. Rental Aassistance Aagreement and lLease Sstandards. 10.a. The rental assistance agreement must set forth the terms under which rental assistance will be provided. a.b. The rental assistance agreement must contain the same payment due date, grace period, and late payment penalty requirements as the program participant’s lease. b.c. The recipient (RAP agency) or sub recipient (client) must make timely payments to owners in accordance with the rental assistance agreement. c.d. The recipient or sub recipient is solely responsible for paying (with non‐ESG funds) late payment penalties that it incurs. d.e. Each participant receiving rental assistance must have a legally binding, written lease (between the owner/landlord and participant) for the rental unit, unless the assistance is solely for rental arrears. e.f. Project‐based rental assistance leases must have an initial term of one year. f. 9. Rent Sstandard. The rent standard will be the current fair market rent as published annually by HUD, or the HUD‐approved local housing authority payment standard. 11. 43 | P a g e 10. Utility Aallowances. Utility allowance schedules must be obtained from the local public housing authority on an annual basis for each county in the service area in order to determine the portion of the subsidy for utilities. 12.
13.11.
Lead‐Bbased Ppaint. Service Providers must adhere to the requirements of 24 CFR 35 as it pertains to the notification, identification and control of hazards associated with lead‐based paint in units assisted with ESG funds. 14.
15.12.
Case Mmanagement. Service Providers are required to provide case management and document a housing stability plan with eligible beneficiaries. 16.a. Participants of ESG Housing Relocation and Stabilization Services must meet with a case manager at least once a month for the duration of assistance, except where funded under Violence Against Women’s Act (VAWA) or Family Violence Prevention and Services Act ( FVSPSA) prohibits the recipient or subrecipent from making shelter or housing conditional upon the receipt of services. Monthly case management should address the following items: i. Assist the program participant in long‐term housing stability ii. Develop a plan to assist program participants to retain permanent housing after ESG ends. b. Participants of ESG Housing Relocation and Stabilization Services must be assisted, as needed, in obtaining appropriate supportive services (such as medical or mental health treatment or services essential for independent living) and/or mainstream benefits such as Medicaid, SSI or TANF. c. Agencies may not require persons with disabilities to participate in medical or disability related services as part of a self‐sufficiency program; family’s failure to continue participation in self‐sufficiency program would not be permitted as a basis for terminating assistance, but renewal of assistance is permitted to be conditioned on participation. d. Tenant’s failure to follow a transitional housing services plan is permissible basis for terminating tenancy or refusing to renew a lease. ESG program participants must be re‐
evaluated not less than every three (3) months for persons receiving Homeless Prevention assistance and not less than annually for receiving Rapid Re‐Housing assistance. Re‐evaluation must establish that: i. The program participant does not have an annual income that exceeds 30 percent of median family income for the area, as determined by HUD; and 44 | P a g e ii. The program participant lacks sufficient resources and support networks necessary to retain housing without ESG assistance. e. Program participants receiving ESG Homeless Prevention and Rapid Re‐Housing assistance tomust notify the service provider regarding changes in the program participant’s income or other circumstances (household composition, etc.) that affect the program participant’s eligibility and the amount and types of assistance the program participant needs. 13. Referrals. Service Pproviders are required to collaborate and accept referrals from local service providers, including local shelters. 4.2 SUBCONTRACTORS A subcontractor may be proposed by the Offeror if the Offeror is acting in the sole capacity of fiscal agent. Any use of subcontractors to deliver specific services must be clearly explained in the proposal and the method of selection must be noted. The Offeror will be wholly responsible for the entire performance, whether or not subcontractors are used. MFA must provide prior approval in writing of any subcontractors. MFA reserves the right to disapprove any subcontractor or any Offeror proposing a subcontractor. 4.32 MATCHING REQUIREMENTS Each Offeror is required to provide matching funds in an amount at least equal to their approved ESG funding amounts for eligible program activities. Eligible M match Ssources are: 

Cash. Cash expended for allowable costs, as defined in 2 CFR Part 200.306 and 2 CFR Subpart E Noncash contributions.  The value or fair rental value of any donated material or building;  The value of any lease on a building;  Any salary paid to staff to carry out the program of the recipient; 45 | P a g e 

The value of the time and services contributed by volunteers to carry out the program of the recipient. ; and The value of the time and services contributed by volunteers to carry out the program of the recipient. Organizations that already have employees performing these activities may use their own rate of pay. If you do not have employees in a similar position you may use the amount that would be paid for the activity in your location.The value of the time and services contributed by volunteers to carry out the program of the recipient at a current rate of $5 per hour. Note: Volunteers providing professional services such as medical or legal services are valued at the reasonable and customary rate in the community. 4.4 RECORDS AND RECORDKEEPING Awardees must keep the records for seven years after contract expiration. Records will include financial documentation and documentation on beneficiary eligibility, demographics, services provided and exit status. Participation in HMIS is required by all service providers under this RFP. Failure to report required data may disqualify service providers from participating in the program. 4.3 SUBCONTRACTORS USE OF SUBCONTRACTORS MUST BE CLEARLY EXPLAINED IN THE PROPOSAL AND THE METHOD OF SELECTION MUST BE NOTED. THE OFFEROR WILL BE WHOLLY RESPONSIBLE FOR THE ENTIRE PERFORMANCE, WHETHER OR NOT SUBCONTRACTORS ARE USED. MFA MUST PROVIDE PRIOR APPROVAL IN WRITING OF ANY SUBCONTRACTORS. SECTION 5 46 | P a g e ADDITIONAL RFP STANDARDS 5.1 PROTEST Any Offeror who is aggrieved in connection with this RFP or the notification of preliminary selection to this RFP may protest to the MFAMFA. A protest must be based on an allegation of a failure to adhere to the evaluation process as designated in the RFP, including the MFAMFA’s Evaluation of Proposals. The protest must be written and addressed to: Shannon Tilseth, Administrative Assistant New Mexico Mortgage Finance AuthorityMortgage Finance Authority Attn: Community Development Administrative Assistance Michelle Marquez 344 Fourth 4th Street., SW Albuquerque, NM 87102 The protest must be delivered to the MFAMFA within seven five (5) business 7) calendar days after the preliminary notice of award. Upon the timely filing of a protest, notice of the protest will be given to all Offeror’sthe Administrative Assistant shall give notice of the protest to all Offerors who appear to have a substantial and reasonable prospect of being affected by the outcome of the protest. The Offerors receiving notice may file responses to the protest within five seven (57) business calendar days of notice of protest. The protest process shall consist of review of all documentation and any testimony provided in support of the protest by the MFA Board of Director’s Contracted Services Committee of MFA’s Board of Directors, which shall thereafter make a recommendation to the full MFA Board of Directors regarding the disposition of the protest. The MFA Board of Directors shall make a final determination regarding the disposition of the protest. Offerors or their representatives shall not communicate with MFA Board of Directors or staff members regarding any proposal under consideration, except when specifically permitted to present testimony to the committee of the MFA Board of Directors. A proposal will be deemed ineligible if the Offeror or any person or entity acting on behalf of Offeror attempts to influence members of the MFA Board of Directors or staff during any portion of the RFP review process or does not follow the prescribed Aapplication and pProtest process. 5.2 RFP REVISIONS AND SUPPLEMENTS 47 | P a g e Should revisions or additional information be necessary to clarify any provision of this RFP, the revision or additional information will be provided to all Offerors via the MFAMFA’s website. 48 | P a g e 5.3 INCURRED EXPENSES The MFAMFA shall not be responsible for any expenses incurred by an Offeror in responding to this RFP. All costs incurred by Offerors in the preparation, transmittal or presentation of any proposal or material submitted in response to this RFP will be borne solely by the Offeror. 5.4 CANCELLATION OF REQUESTS FOR PROPOSALS OR REJECTION OF PROPOSALS The MFAMFA may cancel this RFP at any time for any reason and may reject any or all proposals which are not responsive. In addition, Offeror may also cancel their proposal at any time during the RFP application process. 5.6 EVALUATION OF PROPOSALS RESPONSES WILL BE EVALUATED BY AN INTERNAL REVIEW COMMITTEE OF MFA STAFF USING THE EVALUATION CRITERIA. AWARD RECOMMENDATIONS WILL BE REVIEWED BY MFA MANAGEMENT AND BY AN MFA BOARD COMMITTEE. FINAL SELECTION WILL BE MADE BY THE MFAMFA BOARD OF DIRECTORS. 5.57 AWARD NOTICE MFA shall provide written notice of the award to all Offerors within ten (10) calendar days of the date of the award. The award shall be contingent upon successful negotiations of a final contract between MFA and the Offeror whose proposal is accepted by MFA. 49 | P a g e 5.86 PROPOSAL CONFIDENTIALITY Except in response to inquiries as part of the evaluation process until the award is made and notice given to all Offerors, no employee, agent, or representative of an Offeror shall make available or discuss its proposal with any officer, member, employee, agent, or representative of the MFAMFA. Until the award is made and notice given to all Offerors, the MFAMFA will not disclose or discuss the contents of any proposal with an Offeror or potential Offeror. 5.97 RESPONSIBILITY OF OFFERORS If an Offeror who otherwise would have been awarded a contract is found not to be a responsible Offeror, a determination setting forth the basis of the finding shall be prepared and the Offeror shall be disqualified from receiving the award. A Responsible Offeror means an Offeror who submits a proposal that conforms in all material respects to the requirements of this RFP and who has furnished, when required, information and data to prove that the Offeror’s financial resources, production or service facilities, personnel, service reputation and experience are adequate to make satisfactory delivery of the services described in this RFP. The unreasonable failure of an Offeror to promptly supply information in connection with an inquiry with respect to responsibility is grounds for a determination that the Offeror is not a Responsible Offeror. 5.108 CODE OF CONDUCT No Bboard member or employee of the MFAMFA shall have any direct or indirect interest in any contract with the Offeror nor shall any contract exist between Offeror or its affiliate with Board or staff that would give rise to any claim of conflict of interest. Any violation of this provision will render void any contract between MFA and the Offeror for which MFA determines that a conflict of interest exists as herein described, unless that contract is approved by the Board of Directors after full disclosure. Offeror shall provide a statement disclosing any political contribution or gift valued in excess of $2,500 (singularly or in the aggregate) made by Offeror or on Offeror’s behalf to any elected official of the Sstate of New Mexico currently serving or who has served on the MFAMFA Board of Directors in the last three (3) years. 50 | P a g e Offeror shall warrant that it has no interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under this contract entered into with MFA pursuant to this NOFA [or RFP]. Offeror shall at all times conduct itself in a manner consistent with the MFAMFA Code of Conduct and MFA’s Anti‐Harassment Policy. A copy of the MFAMFA Code of Conduct and of MFA’s Anti‐ Harassment Policy is posted on the MFAMFA web site for review at http:\\www.housingnm.org/rfp. Upon request by the MFAMFA, Offeror shall disclose information the MFAMFA may reasonably request relating to conflict or potential conflicts of interest. 5.119 OTHER FEDERAL REQUIREMENTS Offerors must comply with all applicable federal, state and local codes, statutes, laws and regulations which include but are not limited to:  24 CFR 84.21 2 CFR 200.300‐200.309 "Standards for Financial and Program Management Systems."  Title VI of the Civil Rights Act of 1964, as amended (42 USC 2000d et seq. and 24 CFR Part 1).  Fair Housing Act (42 USC 3601 et seq.).  Equal Opportunity in Housing (Executive Order 11063, as amended by Executive Order 12892 and 24 CFR Part 107).  Age Discrimination Act of 1975, as amended (42 USC 6101 et seq.).  Americans with Disabilities Act (42 USC 12101 et seq.).  Equal Employment Opportunity, Executive Order 11246, as amended, (24 CFR Part 570, Subpart J).  Fair Labor Standards Act of 1938, as amended (29 USC 201 et seqChapter 8.).  Contract Work Hours and Safety Standards Act, as amended (40 USC 3701 et seq.).  Davis Bacon and Related Acts (40 USC 3141‐3148).  Anti‐Kickback Act of 1986 (41 USC §51‐58Chapter 87).  Section 3 of the Housing and Urban Development Act of 1968 (12 USC 1701u).  Minority/Women’s Business Enterprises, Executive Orders 11625, 12432 and 12138.  Section 504 of the Rehabilitation Act of 1973, as amended (29 USC 794).  Lead Based Paint Poisoning Act (42 U.S.C. § 4822 and 24 CFR Part 35).  24 CFR 570.307(1),607 (Executive Order 11625).  Environmental Reviews (24 CFR Part 92.352).  National Environmental Policy Act (NEPA) of 1968, (24 CFR Parts 50 and 58).  Property Inspections (Housing Quality Standards of 24 CFR Part 982.401). 51 | P a g e  Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended by 42 USC 4601, and the regulations at 49 CFR Part 24, Subpart B.  Debarment & Suspension (Executive Order 12549, 51 Fed. Reg. 6370).  Affirmative Marketing (24 CFR Part 92.351). Outreach (24 CFR 576.407)  The Uniform Administrative & Program Requirements (24 CFR Part 92.357 and Executive Order 12372) as applicable. 
Participation in HUD Programs by Faith‐Based Organizations (24 CFR Parts 92, 570, 572, 574, 576, 582, 583, and 585).24 CFR 576.406.  2 CFR 200 Subpart E  Personally Identifiable Information in (2 CFR 200.303 and 2 CFR 200‐082) ADD PII citation 
5.1210 CONFIDENTIAL DATA Offerors may request, in writing, nondisclosure of confidential data. Such data shall accompany the proposal and shall be readily separable from the proposal to facilitate public inspection of non‐
confidential portions of the proposal. After award, all proposals and documents pertaining to the proposals will be open to the public. Confidential data is normally restricted to confidential financial information concerning the Offeror’s organization and data that qualifies as trade secrets under the Uniform Trade Secrets Act, Section 57‐3A‐1 NMSA 1978 et seq. If a citizen of this state requests disclosure of data for which a request for confidentiality is made, the MFAMFA shall examine the request for confidentiality and make a written determination that specifies which portions of the proposal should be disclosed and will provide the Offeror with written notice of that determination. Unless the Offeror protests within ten (10) calendar days of the notice, the proposal will be so disclosed. 52 | P a g e 53 | P a g e 5.114 MORTGAGE FINANCE AUTHORITY ROSTER Board Members Chair – Dennis R. Burt – Burt & Company CPAs, LLC Vice Chair – Angel Reyes – Centinel Bank in Taos Member ‐ John Sanchez – Lieutenant Governor, State of New Mexico Member – Hector Balderas ‐ Attorney General, State of New Mexico Member – Tim Eichenberg ‐ Treasurer, State of New Mexico Member – Steven Smith ‐ President, R.O.G. Enterprises Member ‐ Randy McMillan – President, NAI First Valley Realty, Inc. Management Jay Czar, Executive Director Joseph MontoyaIsidoro Hernandez, Deputy Director of Programs Gina Hickman, Deputy Director of Finance Staff Roster Al Radicioni Frankie Salcido Patty Balderrama Angel Candelaria Gina Bell Rebecca Sanchez Angelina Martinez Jacqueline Boudreaux Rob Jones 54 | P a g e Anita Racicot Jeannette Marquez Rose Baca‐Quesada Barbara Tashkandy Judy Amador Sabrina Su Blanca Vasquez Karen Anderson Sandra Marez Carmela Arellano Kathleen Keeler Sarah Marinelli Carol Salazar Kathy Griego Shannon Tilseth Christina Gerwin Laura Thompson Shawn Rasmussen Cynthia Marquez Laurie Lindendill Sophia Ruser Dan Puccetti Leann Kemp Stacy Huggins Dana Gohr Lisa Romero Stacy Vernon Debbie Davis Loretta Martinez Susan Biernacki Desarey Maldonado Marjorie Martin Suzette Chavez Dolores Deer Michael Scott Teresa Chiarolanza Doris Clark Monica Abeita Teri Baca Eric Schmeider Natalie Michelback Theresa Garcia Eunice Duran Nicole Sanchez Troy Cucchiara Felicia c’de Vaca Pat Rogers Yvonne Reed Francina Martinez Patrick Ortiz Yvonne Segovia 55 | P a g e Al Radicioni Gina Bell Pat Rogers Alma Brown Izzy Hernandez Patrick Ortiz Angel Candelaria Jacqueline Boudreaux Patty Balderrama Anita Racicot Jeannette Marquez Rebecca Sanchez Barbara Tashkandy Judy Amador Rob Jones Blanca Vasquez Karen Anderson Roderick Stokes Carmela Arellano Kathleen Keeler Rose Baca‐Quesada Carol Salazar Kathy Griego Sandra Marez Christina Gerwin Laura Thompson Shannon Tilseth Cynthia Marquez Laurie Lindendill Shawn Rasmussen Dan Foster Leann Kemp Stacy Huggins Dan Puccetti Lisa Romero Stacy Vernon Dana Gohr Loretta Martinez Suzette Chavez Debbie Davis Maggie Raznick Teresa Chiarolanza Desarey Maldonado Marjorie Martin Teri Baca 56 | P a g e Doris Clark Mercy Castillo Theresa Garcia Eric Schmeider Michael Scott Troy Cucchiara Eunice Duran Monica Abeita Yvonne Reed Felicia c’de Vaca Natalie Michelback Yvonne Segovia Francina Martinez Board Members Chair, Dennis R. Burt – Burt & Company CPAs, LLC Vice Chair, Angel Reyes – Centinel Bank of Taos Member, John Sanchez – Lieutenant Governor, state of New Mexico Member, Hector Balderas – Attorney General, state of New Mexico Member, Tim Eichenberg – Treasurer, state of New Mexico Member, Steven Smith – President, R.O.G. Enterprises Member, Randy McMillan – President, NAI First Valley Realty, Inc. Management Jay Czar, Executive Director Gina Hickman, Deputy Director of Finance and Administration Isidoro Hernandez, Deputy Director of Programs Management Jay Czar, Executive Director Isidoro Hernandez, Deputy Director of Programs Gina Hickman, Deputy Director of Finance Add Leadership (?) Jay, Izzy and Gina Staff Roster Al Radicioni Amy Gutierrez Angel Candelaria 57 | P a g e Francina Martinez Frankie Salcido Gina Bell Patty Balderrama Rebecca Sanchez Rob Jones Angelina Martinez Anita Racicot Barbara Tashkandy Blanca Vasquez Carmela Arellano Carol Salazar Christina Gerwin Cynthia Marquez Dan Puccetti Dana Gohr Debbie Davis Desarey Maldonado Dolores Deer Doris Clark Eric Schmeider Erik Nore Eunice Duran Felicia c’de Vaca Al Radicioni Amy Gutierrez Angel Candelaria Anita Racicot Barbara Tashkandy Blanca Vasquez Carmela Arellano Carol Salazar Christina Gerwin Cynthia Marquez Dan Puccetti Dana Gohr Debbie Davis Desarey Maldonado Dolores Deer Doris Clark Eric Schmieder Erik Nore Eunice Duran Felicia C de Vaca Francina Martinez 58 | P a g e Jackie Garrity Robyn Powell Jacqueline Boudreaux Rose Baca‐Quesada Jeannette Marquez Sabrina Su Joseph Navarrete Sandra Marez Judy Amador Sarah Marinelli Kathleen Keeler Shannon Tilseth Kathy Griego Shawn Rasmussen Laura Thompson Sophia Ruser Leann Kemp Stacy Huggins Lisa Romero Stacy Vernon Loretta Martinez Susan Biernacki Marjorie Martin Suzette Chavez Michael Scott Teresa Chiarolanza Michelle Marquez Teri Baca Monica Abeita Theresa Garcia Natalie Michelback Troy Cucchiara Nicole Sanchez Yvonne Reed Pat Rogers Yvonne Segovia Patrick Ortiz Frankie Salcido Gina Bell Jackie Garrity Jacqueline Boudreaux Jay Czar Jeannette Marquez Judy Amador Kathleen Keeler Kathy Griego Laura Thompson Leann Kemp Lisa Romero Loretta Martinez Marjorie Martin Michael Scott Michelle Marquez Monica Abeita NataLie Michelback Nicole Sanchez Pat Rogers Patrick Ortiz Patty Balderrama Rebecca Sanchez Robert Jones Rose Baca‐Quesada Sabrina Su Sandra Marez Sarah Marinelli Shannon Tilseth Shawn Rasmussen Sophia Ruser Stacy Huggins Stacy Vernon Susan Biernacki Suzette Chavez Teresa Chiarolanza Teri Baca Theresa Garcia Troy Cucchiara Yvonne Reed Yvonne Segovia 2 | P a g e SECTION 6 APPLICATION FOR 2015‐20162016‐2017 RENTAL ASSISTANCE PROGRAMPROPOSAL APPLICATION FORM Agency Name RENTAL ASSISTANCE PROGRAM PROPOSAL For Program years 2016‐2020187 Agency Name A. Submission Checklist By initialing on this list, you are certifying that you have enclosed the following items as defined in this RFP. Items should be attached in the order listed. Turn in 1 original and 3 copies of the applicatonapplication package will all items below. MINIMUM QUALIFICATIONS AND REQUIREMENTS Allowable Deficiency Correction items Initial Item Required Section (§) Turn in an original and 3 copies of application package with all items below MINIMUM QUALIFICATIONS AND REQUIRMENTS (Allowable Deficiency Correction items) Initial Item Required Section (§) ______ Non‐profits only: Proof of 501(c)(3) 3 | P a g e §2.1(1) ______ Non‐profits only: Proof of current registration with the New Mexico Attorney General for tax year 2014 2015 from https://secure.nmag.gov/coros/ , page 1 of the “NM Charitable Organization Registration Statement” §2.1(2) ______ Non‐profits only: Letter of Support from the unit of local government dated within 180 days, from city, town, village or tribe; if unincorporated, county §2.1(3) ______ All: FY2014 FY2015 (fiscal year ending on or after 3/31/20142015) or §2.1(4) FY 2015 2016 Agency Independent Audit or audited financial statements, including all correspondence referenced & management response. (Turn in only 1 copy of the audit) ______ All: Proof of good standing (dated within 30 days of application date §2.1(78) from https:/www5.hud.gov/ecpcis/main/ECPCIS_List.jspand sam.gov printout) ______ Offeror must provide proof of Good Standing §2.1(9); ______ All: Offeror cCertifications signed by authorized official §2.1(109); §7 ______ All: Disclosure Sstatements §2.1(121) ______ New Aagencies only: Statement of Eexperience of Eexecutive Ddirector §2.1(152) ______ New aAgencies only: Statement of Eexperience of fFiscal mManager §2.1(1512) ______ New aAgencies only: Statement of eExperience Oother Kkey Sstaff §2.1(1153) ______ New Aagencies only: Statement of Eexperience of Pprogram §2.1(153) 4 | P a g e Mmanager and rResumes of pProgram sStaff ______ New aAgencies only: Agency Mmission sStatement §2.1(134) ______ New aAgencies only: Executive sSummary §2.1(15) ______ Table that demonstrates the agencies administrative and financial management capacity §2.1(18) ______ Evidence of coordination with other targeted homeless services §2.1(16) ______ All: Bylaws or Bboard resolution pertaining to fiscal oversight committee §2.1(1617) ______ All: Checks and Bbalances ‐ Fiscal policies on internal control and segregation of duties §2.1(1817) ______ Proof of attendance at the RFP Training §2.1(20) EVALUATION CRITERIA ______ All: Completed Application Form §6 ADDITIONAL ITEMS ______ All: Non‐ MFA Ffederal, Statestate, Llocal or Ttribal mMonitoring letters §2.12(21) 5 | P a g e Date of Application: General Information A.
Agency Name Entity Type Non‐Pprofit Federal Tax ID Number Contact Person Telephone Number E‐Mail Address Mailing Address City 6 | P a g e Local Government Title Eext. Fax Number NM Zip Offeror ProposalApplication Information 1. Expenditure benchmarks, at the time of proposal submission, from 20142015‐2015 2016 PY Contract awards must be as follows: 1. Benchmarks thru February 10, 2014 2016 Report Month of Last Submittal approved by MFA YTD Expenditures % of Expenditures MFA % of Agency Score MFA Score 2. Performance – History of Rental Assistance 2.a. Current sub‐grantees: complete the following table on current program performance, July 1, 2014 2015 – February 10, 20152016: a.
County(s) Served ESG RAP Scope of Work Amount Amount Expended* Number of Households $ $ $ $ $ $ $ $ 7 | P a g e $ $ Total Number of Counties Total Scope of Work $ Total Expended $ Total Households: *Amount Eexpended and invoice was received at MFA by application due date. # of Counties In Original Scope of Work for PY 20142015‐20152016 Number of Counties Actually Served b. For New Agencies; ‐ Describe agency experience with Supportive Housing Program (SHP) leasing, Shelter Plus Care (S+C) leasing, Housing for Persons with AIDS (HOPWA) Tenant Based Rental Assistance (TBRA), Homelessness Prevention and Rapid Re‐Housing Program (HPRP), Section 8/Housing Choice Voucher, Public Housing, Linkages Housing Vouchers, or other housing program following the Section 8 rent calculation formula. Must have a minimum of one (1) year experience. b.
County/ pProject lLocation Name of pProgram Funding sSource Amount aAwarded Status of Pprogram Completed on tTime? Number of households served Contracting Aagency ‐ Ccontact Name and email address YES or NO 8 | P a g e 9 | P a g e 3. Organizational Experience and Capacity 4.
Agency & Management Experience Years of Experience a. Agency as a RAP Pprovider a.
b. Executive Director b.
c. Program MmManager c.
d. FinancialFiscalscal MmManager d.
e. Certifications HQS, LBP, iIncome Ccalculations e.
Staff Responsibilities f. Please fill in the below table with the staff (or board) titles and names who will be performing the tasks listed. Intake Pprocedure and Pprogram Ttasks Staff Ttitle(s) & Nname(s) Years eExperience directly related to RAP Outreach to Ccommunity Intake (receive applications) 10 | P a g e Verify iIncome Review Aapplication Verify rRent Rreasonableness and pPayment sStandard Calculate Rrent, including uUtility Aallowance Perform HQS Iinspection Review lLease and Llease Aaddendum Request pPayments Issue cChecks Sign cChecks Administrative Ttasks Obtain cCurrent Ppayment Sstandard and uUtility Aallowance from PHA Prepare mMonthly Uunit sSetup Rreport Prepare mMonthly Iinvoice Track eExpenditures Create & Uupdate Ppolicies and 11 | P a g e Pprocedures Financial Information: Total agency annual budget: g.
ii.
iii.
i.
End date of last fiscal year audited (FY2014 (fiscal year ending on or after 3/31/2014) 15 or FY 20152016) : ii.
If auditor’s opinion was qualified, how is your agency addressing this? If opinion was unqualified, write “Unqualified Unmodified opinion”. Do not write “see audit”. iv.iii.
v.
Provide a summary of audit findings, material weaknesses and/or significant deficiencies, if any, and your actions in response to the findings. If none, write “None”. Do not write “see audit.”. iv.
vii.v.
Provide a copy of the Mmanagement letter and audit findings, if any and Management Response Letter to the findings. vi. What other Ffederal, Statestate, local and/or Ttribal funds does the agency receive? For each source listed, attach a copy of the most recent monitoring letter. viii. 3. Community Need 5.
a. Ability to sServe Pproposed Ccounties 12 | P a g e a.vi.
Does your agency have application sites in all counties proposed?Does your agency have application sites in all counties proposed? If no, please explain where and how applicants will pick up and turn in applications. b. Does your agency currently conduct HQS inspections in all counties proposed? b.
If no, explain how your agency will complete HQS inspections in a timely fashion prior to providing RAP assistance. c. Describe how your agency achieves performance measure for housing placements into transition or permanent housing. Describe how your agency demonstrates that its services are coordinated with other community service providers and can accommodate the needs of the target population. 13 | P a g e c.
Proposed Scope of Work d.
Complete the following table on program proposed: County ESG RAP FundingAmount Requested Number of Average per Deposits Rent If Rent, # of Households Household (Y / N) (Y / N) Months $ $ $ $ $ $ $ $ $ $ TOTAL Total $ Total Total $ 14 | P a g e 15 | P a g e SECTION 7 CERTIFICATIONS (“Offeror”) is submitting a proposal to the Mortgage Finance Authority (“MFA”) to be a sub‐grantee under the Rental Assistance Program. Offeror certifies that: It will abide by all applicable Federal and Statestate of New Mexico laws and all applicable statutory, regulatory, and judicially created rules and guidelines. It understands that MFA will monitor its performance and compliance. It is in good standing with all its funding sources. It complies with Equal Employment Law and complies fully with all government regulations regarding nondiscriminatory employment practices. It understands and represents that any contract it enters into with MFA will be binding in all respects. It has a current registration with the New Mexico Attorney General’s Registry of Charitable Organizations, if applicable. ADD PII language This proposal shall be valid until contract award or 90 calendar days from the proposal due date, whichever is longer. I HEREBY CERTIFY THAT ALL INFORMATION PROVIDED IN THE PROPOSAL IS TRUE AND CORRECT, AND THAT I HAVE THE AUTHORITY TO BIND THE OFFEROR TO THE ASSURANCES, AS WITNESSED BY MY SIGNATURE BELOW. 16 | P a g e Signature of Authorized Official on behalf of Offeror Date Printed Name Title 17 | P a g e Tab 10
MEMORANDUM
TO:
Through:
Contract Services Committee – March 8, 2016
Through:
Policy Committee – February 8, 2016
FROM:
Nicole Sanchez, Program Manager
DATE:
March 16, 2016
SUBJECT:
Housing Opportunity for Persons with AIDS (HOPWA) Contract Renewal
Awards for program year 2016-2017
Recommendation:
MFA staff recommends exercising the renewal option for the HOPWA contracts for New
Mexico AIDS Services (NMAS) and Southwest CARE Center (SCC) for program year 20162017. If approved, NMAS would be awarded $387,780.16and SCC would be awarded
$219,594.07 for the Balance of State award. MFA would earn $18,784.77 in
administration fees. Details on the proposed awards for Balance of State by service area
are outlined in Exhibit A.
The tables below identify the HUD award, MFA’s admin and the amount available to
award under the two formula allocations. The awards are based on the 2016 HUD
Formula Allocation from HUD.
HOPWA Balance of State RFP Awards 2016-2017
Balance of State HOPWA Award
MFA Admin (3%)
Amount Available to Award
Award to NMAS
Award SCC
$290,238.00
$8,707.14
$281,530.86
$61,936.79
$219,594.07
HOPWA City of Albuquerque RFP Awards 2016-2017
Award
MFA Admin (3%)
Available to Grantee
Award to NMAS
NMAS Admin
NMAS Program Amount
$335,921.00
$ 10,077.63
$325,843.37
$325,843.37
$22,809.00
$303,034.37
Total HOPWA Awards by Agency
New Mexico AIDS Services (NMAS)
TOTAL NMAS Award
$325,843.37 City of Albuquerque
$61,936.79 Balance of State
$387,780.16
Total Southwest CARE Center Award (SCC)
$219,594.07 Balance of State
Background:
MFA administers the HOPWA Program for the City of Albuquerque and Balance of State.
MFA issued an RFP to award HOPWA funds for program year 2014-2015. New Mexico
AIDS Services and Southwest CARE Center received awards. The RFP and performance
agreements include an option to extend the agreement at the discretion of MFA’s Board
of Directors for a maximum of two (2) additional one (1) year periods under the same
terms and conditions. Program year 2016-2017 is the second and final year eligible for a
contract renewal under the 2014-2015 RFP.
The determination to extend the agreement shall be contingent upon funding
availability; Service Provider’s performance, including its statewide performance of
HOPWA activities; and such other factors as the MFA may, in its discretion, deem
relevant.
The decision to renew the agreement is based on an annual evaluation MFA conducts of
the service provider’s performance under the agreement. The evaluation examined the
following factors for each service provider:
1. Adherence to performance as outlined in the performance contract for program
year 2015-16.
2. Timely expenditure of funds and billing for expenditures, as outlined in the
performance contract for program year 2015-16.
3. Regular annual financial audits with no unresolved findings.
4. Good standing in the HOPWA Program, as determined by not having any
unresolved material findings from MFA monitoring.
5. Funding availability from HUD.
2
6. Resumes for the executive director, financial manager, program manager and
other key staff, to demonstrate the administrative and financial management
capacity necessary.
7. Provide most recent monitoring letter(s) from major funders.
8. Sign an Offerors’ Certification.
New Mexico AIDS Services and Southwest CARE Center meet the renewal criteria.
Discussion:
HOPWA service providers, New Mexico AIDS Services and Southwest CARE Center have
successfully provided HOPWA housing assistance since 1997. There are few service
providers in the state that qualify to provide HOPWA housing assistance. MFA staff does
not anticipate other agencies expressing interest in HOPWA funding for program year
2016-2017.
Both service providers meet performance and expenditure benchmarks. An approval to
move forward with contract renewals would greatly improve the efficacy of the HOPWA
award process. The same agencies apply each year and are typically awarded the same
service areas, with a few exceptions.
Summary:
MFA recommends renewing the contracts for New Mexico AIDS Services and Southwest
CARE Center for the HOPWA program to provide rental assistance and supportive
services to persons and their families with HIV/AIDS. If approved, NMAS would be
awarded $387,780.16 and SCC would be awarded $219,594.07 for the Balance of State
award. MFA would earn $18,784.77 in administration fees. The service area awards for
the HOPWA Balance of State Allocation are outlined in Exhibit A.
3
Exhibit A
HOPWA Balance of State Award Recommendations for 2016-2017
HOPWA Balance of State Award
Balance of State HOPWA Award
MFA Admin (3%)
Available to Award Sub-Grantees
$ 290,238.00
$
8,707.14
$ 281,530.86
Balance of State Award Determination
The proposed HOPWA awards for the Balance of State are based on the Percentage of Persons with HIV/AIDS that are Below the Federal Poverty Level (FPL) by
New Mexico region (excluding Bernalillo County). Reference: State of New Mexico Department of Health.
Northwest (Area I)
Northeast (Area II)
Southwest (Area III)
Southeast (Area IV)
TOTAL
Persons with HIV/AIDS below FPL
126
22%
214
44%
106
22%
65
12%
511
100%
$
$
$
$
$
Awards Based
On Need
61,936.79
123,873.58
61,936.79
33,783.70
281,530.86
Service
Provider
NMAS
SCC
SCC
SCC
$
$
$
$
Program
Amount
57,601.79
115,202.58
57,601.79
31,419.70
$
$
$
$
Admin
Total BOS Award
Amount
by Agency
4,335.00 $
61,936.79
8,671.00
4,335.00
2,364.00 $
219,594.07
HOPWA City of Albuquerque Award
Award
$ 335,921.00
Total Awards by Agency
MFA Admin (3%)
Available to Award Sub-Grantees
$ 10,077.63
$ 325,843.37
NMAS
Award to NMAS
NMAS Admin
NMAS Program Amount
$ 325,843.37
$ 22,809.00
$ 303,034.37
Total NMAS
$ 325,843.37 City of Albuquerque
$ 61,936.79 Balance of State
$ 387,780.16
Total SCC
$ 219,594.07 Balance of State
2/29/16
Tab 11
2016 GOVERNOR’S INNOVATIONS IN HOUSING RENTAL AWARD SUMMARY
Project Name &
Address
Proposed Award
Summary
Borrower
Management
Developer
Project Type & Size
Eunice 16 Workforce Housing
rd
NW Corner of Ave. M & 23 St, Eunice, NM 88231 – Lea County
Amount
$696,000 (increased from $348,000 previously approved in November 2014)
This grant will be used to develop 16 units of rental housing in Eunice, NM, with the pro-rata portion
of the units (i.e. five, increased from three in November 2014 approval) designated for educational,
safety, and health care workers, as well as active members of the armed forces.
Eastern Regional Housing Authority (ERHA)
The J.L. Gray Company, formed in 1985, manages over 100 market-rate and subsidized
apartment communities in New Mexico, Arizona, Colorado, Utah and Texas. J.L. Gray was
approved as the management company for this project in November 2014.
Eastern Regional Housing Authority (ERHA) in Roswell is one of three statewide regional housing
authorities over which MFA has oversight as required by the NM legislature. Its purpose is to
provide housing in 12 eastern NM counties, and it consolidates small local housing authorities
when feasible to concentrate expertise in managing HUD programs such as Section 8 vouchers. It
owns and manages 256 rental units in Roswell, Capitan, Carrizozo, Hagerman and Hobbs. The
Executive Director, Chris Herbert, has headed the agency since June 2006 and is assisted by a
staff of 23. FYE 6/30/15 audited financials show total assets of $4.9 million, total liabilities of $3.2
million, and equity of $1.5 million. ERHA was approved as the developer for this project in
November 2014.
New construction of 16 rental units: six for 60% AMI families (unchanged from prior approval), as
required by the Housing Trust Fund loan, and ten for 120% AMI families (unchanged from prior
approval), as required by Lea County’s grant. Of the 120% AMI units, five (increased from three in
prior approval) will be earmarked for teachers, safety workers, health care workers, and active
members of the armed forces, as required by the Governor’s Innovations in Housing (GIH) grant.
Development Costs
Total Project Per Unit
% of TDC
48,000
3,000
2%
1,305,151
81,572
50%
Site Work
217,675
13,605
General Conditions ($162K) & Overhead ($30K)
191,995
12,000
7%
88,585
5,537
3%
124,720
7,795
5%
97,925
1,928,126
175,995
129,124
73,666
141,164
2,594,000
2,472,334
6,120
120,508
11,000
8,070
4,604
8,823
162,125
154,521
4%
74%
7%
5%
3%
5%
100%
95%
Acquisition (Land)
Vertical Construction Costs (Bldgs and Structures)
0%
(11,954 gross bldg. sq. ft = $109 per sq. ft.)
Contractor Profit
Gross Receipts Tax
Contingency (6.4% of Vertical Construction Costs + Site Work)
Total Construction Costs
Professional Svcs/Fees (Arch. $100K, Eng. $48K, Legal $20K, Permits $7K)
Financing Costs ($104K) & Soft Costs ($25K, incl. $8K contingency)
Reserves (Lease-up $18K, Operating Expenses/Debt Service $56K)
Developer Fee
Total Development Costs (TDC)
TDC minus land & reserves
191,211
2015 LIHTC avg. TDC per unit (not incl. land & reserves)
Construction and
Permanent Sources
MFA Housing Trust Fund loan - 1st lien
Governor's Innovations in Housing grant
Lea County grant
City of Eunice land donation
Total Sources
Project Description
8%
Total Award Per Unit % of TDC
850,000
53,125
33%
696,000
43,500
27%
1,000,000
62,500
39%
48,000
3,000
2%
2,594,000
162,125
100%
This project, consisting of 16 units in Eunice, NM, was approved in November 2014 for a
$348,000 Governor’s Innovations in Housing (GIH) grant, as well as a $650,000 Housing Trust
Fund (HTF) loan. The project’s original construction budget of approximately $1.42 million was
validated by a professional estimator. However, when the developer solicited bids for the
2016 Governor’s Innovations in Housing Award – Eunice 16
Page 1
of 3
Affordability
Repayment and
Disbursement
Special Conditions
MFA Commitments
Pending Approval
construction contract in September/October 2015, only one bid was submitted. That bid, at over
$2.27 million, was far higher than projected. The developer was able to arrive at a price of $1.94
million through negotiation but ultimately decided to re-bid the project in the hope of attracting a
lower bid. The second bidding process, held in December 2015/January 2016, drew three bids;
however, the lowest of the three was approximately $2.25 million and was ultimately negotiated
down to $1.958 million. Factors likely driving these high costs are as follows: (1) the remote
location of the site, thus requiring that subcontractors be imported from other parts of the state
and be paid a premium to account for their time, travel, and lodging; (2) the small size of the
project, which prevents economies of scale; and (3) the statutory requirement that the developer,
as a governmental entity, pay state prevailing wages. In sum, given the higher-than-projected
construction costs, the project is requesting additional funds.
The project will consist of eight 1-bedroom (635 sq. ft.) and eight 2-bedroom (763 sq. ft.) rental
units in Eunice NM. All units will have washers & dryers installed. The six units required by HTF
(pro-rata portion of funding) will serve families at 60% AMI. Projected net monthly rents are $575
and $699 respectively for 1- and 2-bedroom units. The remaining ten units will serve families
earning up to 120% AMI as required by GIH, with rents projected at $625 & $725 respectively for
1- and 2- bedroom units.
An MFA-ordered appraisal by Brooks Pearsall Zantow dated June 2015 showed high demand
for rental housing at all income levels. The downturn in oil prices since then has likely caused the
market to soften, although city officials maintain that there is still significant demand for affordable
housing, and the area’s uranium and potash facilities continue to provide other sources of
employment. We have underwritten this project such that the 60% AMI rents are just slightly
under the achievable restricted rents suggested in the appraisal, while the 120% AMI rents are
$125-175 lower than those suggested in the appraisal.
A Phase I environmental site assessment by E.C.I. dated April 2015 found no reason to
suspect contamination or adverse conditions. A flood plain analysis by Fierro and Company
concluded that the site is not in a flood plain.
If approved, the project is expected to close on construction financing no later than mid-April
2016.
Five of the sixteen units are to be used for qualifying workforce employees (i.e. condition #2
below) earning no more than 120% of area median income (AMI). The GIH affordability period is
20 years as required by Affordable Housing Act Rules and starts on the date the project is placed
in service (i.e. the date of the last certificate of occupancy).
Payments: None
Disbursement: Multiple disbursements upon evidence of costs incurred, not more frequently than
monthly.
1. Lea County and/or the City of Eunice must provide a matching contribution of at least the
amount of this award,
2. Qualifying renters must be one of the following:
a. Educational worker – an employee of an accredited or state-chartered public or
private school, a certified teacher or administrator in an educational agency, or an
employee of a post-secondary-level institution;
b. Safety worker – an employee of a law enforcement agency or a fire department
administered by an agency or subdivision of a state or local government; a sworn law
enforcement officer responsible for crime prevention and detection, law enforcement
or criminal incarceration; or a sworn member of a fire department involved in the
suppression or prevention of, emergency medical response to, hazardous materials
response to or other response to terrorism;
c. Health care worker – an employee of a certified, accredited, or licensed health care
facility, hospital, clinic, or agency responsible for providing or administering health
care; or
d. Active member of the armed forces – a current member of the United States Armed
Forces (active or reserve)
3. Legal documentation must be consistent with the New Mexico Affordable Housing Act and
acceptable to MFA legal counsel.
2016 Housing Trust Fund loan - Eunice 16 - $850,000
Page 2
of 3
Other MFA
Commitments to
Other Projects
GIH Funds Available
Prepared by
Reviewed by
2015 Risk Share loan – Roselawn Manor - $1,100,000
2015 HOME loan – Roselawn Manor - $400,000
2015 LIHTC – Roselawn Manor - $1,150,000
2015 Linkages contract - $30,133
Total MFA Exposure: $1,530,133 (excludes LIHTC, grants & loans pending approval)
$696,006.69 as of 2/1/16
Sabrina Su, Program Manager
Date
3/1/16
Daniel Puccetti, Director of Housing Development
Page 3
of 3
Tab 12
2016 NM HOUSING TRUST FUND (HTF) RENTAL AWARD SUMMARY
Project Name &
Address
Proposed Award
Summary
Borrower
Management
Developer
Project Type & Size
Eunice 16 Workforce Housing
rd
NW Corner of Ave. M & 23 St, Eunice, NM 88231 – Lea County
Amount
Construction & Permanent Rate
3% per annum
loan: $850,000
(increased from $650,000
previously approved in
November 2014)
Term
31½ years
Type
Construction: 18 months converting to
(increased from 21½ years
Permanent Loan: 30 years (i.e. 360 equal
monthly P & I payments)
previously approved in
November 2014)
Eastern Regional Housing Authority (ERHA)
The J.L. Gray Company, formed in 1985, manages over 100 market-rate and subsidized
apartment communities in New Mexico, Arizona, Colorado, Utah and Texas. J.L. Gray was
approved as the management company for this project in November 2014.
Eastern Regional Housing Authority (ERHA) in Roswell is one of three statewide regional housing
authorities over which MFA has oversight as required by the NM legislature. Its purpose is to
provide housing in 12 eastern NM counties, and it consolidates small local housing authorities
when feasible to concentrate expertise in managing HUD programs such as Section 8 vouchers. It
owns and manages 256 rental units in Roswell, Capitan, Carrizozo, Hagerman and Hobbs. The
Executive Director, Chris Herbert, has headed the agency since June 2006 and is assisted by a
staff of 23. FYE 6/30/15 audited financials show total assets of $4.9 million, total liabilities of $3.2
million, and equity of $1.5 million. ERHA was approved as the developer for this project in
November 2014.
New construction of 16 rental units: six for 60% AMI families (unchanged from prior approval), as
required by the Housing Trust Fund loan, and ten for 120% AMI families (unchanged from prior
approval), as required by Lea County’s grant. Of the 120% AMI units, five (increased from three in
prior approval) will be earmarked for teachers, safety workers, health care workers, and active
members of the armed forces, as required by the Governor’s Innovations in Housing (GIH) grant.
Development Costs
Total Project Per Unit
% of TDC
48,000
3,000
2%
1,305,151
81,572
50%
Site Work
217,675
13,605
8%
General Conditions ($162K) & Overhead ($30K)
191,995
12,000
7%
88,585
5,537
3%
124,720
7,795
97,925
6,120
1,928,126 120,508
175,995 11,000
129,124
8,070
73,666
4,604
141,164
8,823
2,594,000 162,125
5%
4%
74%
7%
5%
3%
5%
100%
2,472,334 154,521
191,211
95%
Acquisition (Land)
Vertical Construction Costs (Bldgs and Structures)
0%
(11,954 gross bldg. sq. ft = $109 per sq. ft.)
Contractor Profit
Gross Receipts Tax
Contingency (6.4% of Vertical Construction Costs + Site Work)
Total Construction Costs
Professional Svcs/Fees (Arch. $100K, Eng. $48K, Legal $20K, Permits $7K)
Financing Costs ($104K) & Soft Costs ($25K, incl. $8K contingency)
Reserves (Lease-up $18K, Operating Expenses/Debt Service $56K)
Developer Fee
Total Development Costs (TDC)
TDC minus land and reserves
2015 LIHTC avg. TDC per unit (not incl. land & reserves)
Construction and
Permanent Sources
Total Award
Per Unit
% of TDC
MFA Housing Trust Fund loan - 1st lien
Governor's Innovations in Housing grant
Lea County grant
City of Eunice land donation
850,000
696,000
1,000,000
53,125
43,500
62,500
3,000
33%
27%
39%
2%
Total Sources
2,594,000 162,125
100%
2016 HTF Rental Award – Eunice 16
48,000
Page 1
of 3
Project Description
Affordability
Repayment and
Disbursement
Special Conditions
This project, consisting of 16 units in Eunice, NM, was approved in November 2014 for a
$650,000 HTF loan, as well as a $396,000 Governor’s Innovations in Housing (GIH) grant. The
project’s construction budget of approximately $1.42 million was validated by a professional
estimator. However, when the developer solicited bids for the construction contract in
September/October 2015, only one bid was submitted. That bid, at over $2.27 million, was far
higher than projected. The developer was able to arrive at a price of $1.94 million through
negotiation but ultimately decided to re-bid the project in the hope of attracting a lower bid. The
second bidding process, held in December 2015/January 2016, drew three bids; however, the
lowest of the three was approximately $2.25 million and was ultimately negotiated down to $1.958
million. Factors likely driving these high costs are as follows: (1) the remote location of the site,
thus requiring that subcontractors be imported from other parts of the state and be paid a
premium to account for their time, travel, and lodging; (2) the small size of the project, which
prevents economies of scale; and (3) the statutory requirement that the developer, as a
governmental entity, pay state prevailing wages. In sum, given the higher-than-projected
construction costs, the project is requesting additional funds.
The project will consist of eight 1-bedroom (635 sq. ft.) and eight 2-bedroom (763 sq. ft.) rental
units in Eunice NM. All units will have washers & dryers installed. The six units required by HTF
(pro-rata portion of funding) will serve families at 60% AMI. Projected net monthly rents are $575
and $699 respectively for 1- and 2-bedroom units. The remaining ten units will serve families
earning up to 120% AMI as required by GIH, with rents projected at $625 & $725 respectively for
1- and 2- bedroom units.
An MFA-ordered appraisal by Brooks Pearsall Zantow dated June 2015 showed high demand
for rental housing at all income levels. The downturn in oil prices since then has likely caused the
market to soften, although city officials maintain that there is still significant demand for affordable
housing, and the area’s uranium and potash facilities continue to provide other sources of
employment. We have underwritten this project such that the 60% AMI rents are just slightly
under the achievable restricted rents suggested in the appraisal, while the 120% AMI rents are
$125-175 lower than those suggested in the appraisal.
Based on the appraised value of $1,225,000 as a completed, stabilized, market-rate property,
the loan-to-value is 69% and therefore below MFA’s minimum of 74%.
A Phase I environmental site assessment by E.C.I. dated April 2015 found no reason to
suspect contamination or adverse conditions. A flood plain analysis by Fierro and Company
concluded that the site is not in a flood plain.
If approved, the project is expected to close on construction financing no later than mid-April
2016.
The reviewer assigned this HTF application a score of 56 out of 100 points (minimum 50
required).
Six units (three 1-bedroom units and three 2-bedroom units) will be affordable to families earning
no more than 60% of area median income (AMI) for which a Land Use Restriction Agreement
(LURA) will be filed in Lea County. The HTF affordability period is 20 years as required by
Affordable Housing Act Rules plus 10 years for MFA’s extended affordability period (i.e. in
concurrence with the loan term) and starts on the date the project is placed in service (i.e. the
date of the last certificate of occupancy).
Payments: Interest monthly during the construction period not to exceed 18 months. Beginning on
th
the 19 month, principal & interest payments based on 30-year amortization. Outstanding
principal and interest due at the earlier of maturity, refinance or sale of the project.
Disbursement: Multiple disbursements upon evidence of costs incurred, not more frequently than
monthly.
1. Loan is subject to MFA’s final underwriting for project feasibility only if needed. The loan
amount may be reduced if the financing gap is less and/or terms revised (i.e. interest rate
& amortization) in line with projected cash flow at closing,
2. Any changes or additions to the following development team members listed in the loan
application must be approved by MFA; developer, contractor, management company,
consultant or architect,
3. Financing commitments acceptable to MFA prior to funding on all funding sources,
st
4. HTF loan to be in 1 lien position,
5. Maximum $15,000 developer fee to be paid prior to completion,
6. MFA to hold an operating reserve equal to six months of projected project expenses and
debt service payments (i.e. $55,811) (to be funded at project completion),
7. MFA to hold replacement reserves equal to $300 per unit per year (i.e. $4,800) increasing
at 3% annually (to be funded at project completion),
8. No changes to management agent without MFA approval for the life of the loan,
Page 2
of 3
MFA Commitments
Pending Approval
Other MFA
Commitments to
Other Projects
HTF Funds
Available
Prepared by
Reviewed by
9. Approval of plans/construction monitoring by a third party acceptable to MFA (i.e. hired by
MFA). Costs to be paid by applicant,
10. Other conditions as determined by staff, and
11. Subject to availability of funds.
2016 Governor’s Innovation in Housing grant - Eunice 16 - $696,000
2015 Risk Share loan – Roselawn Manor - $1,100,000
2015 HOME loan – Roselawn Manor - $400,000
2015 LIHTC – Roselawn Manor - $1,150,000
2015 Linkages contract - $30,133
Total MFA Exposure: $1,530,133 (excludes LIHTC, grants & loans pending approval)
$4,641,763 as of 2/1/16
Sabrina Su, Program Manager
Daniel Puccetti, Director of Housing Development
Date
3/1/16
Page 3
of 3
Tab 13
Staff Actions Requiring Notice to Board
During the Period of February 1 - 29, 2016
Department and
Program
Project
Action Taken
Comments
Community Development
Linkages Program
Rental Assistance
Reallocation of funds between grantees to
serve more clients
Approved by PC 2/2/16
Servicing Dept.
12/31/15 Quality Control
Review
Approval of report issued by REDW. No
findings.
Approved by Policy
Committee 2/2/16
1
G:\Board Reports\Staff Actions\Staff Actions 2016
Tab 14
Combined Financial Statements
and Schedules
January 31, 2016
FINANCIAL REVIEW
For the four-month period ended January 31, 2016
NEW ISSUES:
Single Family issue: $21.2 mm 2015 Series E Bonds-Refunding Transaction (December)
Multi-family issue: None.
COMPARATIVE YEAR-TO-DATE FIGURES:
4 months
1/31/16 YTD
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
4 months
% Change
Forecast
Actual to Forecast/Target
1/31/15 YTD Year / Year 1/31/16 YTD Forecast
9/30/16
PRODUCTION
Single family issues (new money):
Single family loans sold (TBA):
Multifamily issues:
Payoffs:
BALANCE SHEET
Avg. earning assets:
General Fund Cash and Securities:
General Fund SIC FMV Adj.:
Total bonds outstanding:
$0.0
$84.1
$0.0
$23.7
$0.0
$44.9
$11.0
$28.2
0.0%
87.3%
0.0%
-15.8%
$0.0
$39.0
$0.0
$25.5
0.0%
115.6%
0.0%
-6.9%
$39.0
$117.0
$0.0
$76.4
$956.5
$76.2
($0.23)
$713.6
$1,033.4
$78.1
($0.04)
$778.9
-7.4%
-2.4%
-475.0%
-8.4%
$959.2
$72.6
$0.00
$755.2
-0.3%
5.0%
N/A
-5.5%
$919.0
$71.9
$0.00
$685.5
INCOME STATEMENT
General Fund expenses:
General Fund revenues:
Combined excess revenue over expenses:
Combined net position:
Combined return on avg. earning assets:
Net TBA profitability:
Combined interest margin:
$2.6
$5.1
$2.4
$205.3
0.68%
1.46%
0.72%
$2.6
$4.8
$3.1
$201.2
0.82%
2.08%
0.54%
0.0%
6.3%
-23.2%
2.0%
-17.0%
-29.8%
33.3%
$4.0
$4.9
$1.7
$204.6
0.48%
1.15%
0.63%
-35.0%
4.1%
42.5%
0.4%
42.7%
27.0%
14.3%
$12.1
$14.7
$4.6
$207.5
0.50%
1.75%
0.63%
23.09%
7.35%
20.03%
6.41%
15%
15%
23.72%
7.43%
-3%
-1%
23.72%
7.43%
MOODY'S BENCHMARKS
16 Net Asset to debt ratio (5-yr avg):
17 Net rev as a % of total rev (5-yr avg):
Legend: Positive Impact, Negative Impact, Caution/Known Trend
1
MONTHLY FINANCIAL TRENDS & VARIANCES:
None to report.
CURRENT YEAR FINANCIAL TRENDS & VARIANCES:
►Still continue to see significant volatility in relation to valuations for interest rate sensitive investments which impact non-operating
income.
►Our FY16 estimates anticipate continued improvement in the interest rate environment and economy in general providing higher
investment yields and potential for bond issuance for both the single and multifamily programs which will help stabilize the balance sheet.
►Growth in our portfolio of Single family program loans and mortgage backed securities has shown a decrease of (4.7%) since the beginning
of the fiscal year. Year-to-date (4 months) decrease in total assets is (1.9%). Growth in assets is estimated to be a (5.7%) decrease this fiscal
year as it is still assumed prepayments will exceed new assets as MFA utilizes the secondary market to fund the Single Family Mortgage
Program as needed based on market conditions. In this funding execution, MFA does not issue debt to fund the program but instead the
mortgage backed securities are sold to investors.
►Credit risk remains stable, primarily in the DPA portfolio. Year-to- date (4 months) MFA has written off 29 DPA loans totaling a little over
$161,500. During the course of the year there will continue to be write-offs in this portfolio as it is approximated that there are $1.2 mm of
DPA loans with first mortgages in foreclosure. Additionally, staff will be implementing the non-performing loan policy approved in January
which will result in approximately $301,000 (59 loans) of DPA loan write-offs.
►Based on Moody’s issuer credit rating scorecard, MFA’s 23.09% net asset ratio (5-year average), which measures balance sheet strength,
indicates a strong and growing level of resources for maintaining HFA's creditworthiness under stressful circumstances (> 20%). The net
revenue as a percent of total revenue measures performance and profitability and MFA’s 7.35% ratio (5-year average) points to a satisfactory
profitability with consistent trends (5%-10% range).
2
MONTHLY FINANCIAL GRAPHS
Assets Under Management as of 9/30/2016
($ in thousands)
3,500,000
3,000,000
Other Grants (1)
$2,715,713
$2,633,330
2,500,000
HOME
$2,530,234
$2,549,825
$2,536,345
Section 8
Low Income Housing Tax Credit
2,000,000
Trusts (2)
1,500,000
Rental Housing Program
General Fund
1,000,000
Single Family Mortgage Program
500,000
0
1,301,724
1,157,046
1,024,233
965,425
947,349
2012
2013
2014
2015
2016
Book Assets
YTD Annualized Payoffs as a Percentage of Single Family Mortgage Portfolio as of
9/30/2016
25.00%
20.00%
15.00%
10.00%
5.00%
0.00%
5.00%
4.00%
3.00%
2.00%
1.00%
0.00%
YTD Excess Revenues over Expenses as of
1/31/2016
4,000
3,500
($ thousands)
3,000
2,000
4.50%
3.50%
3.00%
2.50%
2014-2015
3,090
2015-2016
2,374
4.36%
2.30%
2.00%
1.50%
1.00%
1,500
0.68%
0.50%
1,000
Target 20152016
1,659
500
0.00%
Target
2012-2013
10 year Treasury rate
Yield Targets 9/30/2016
4.00%
2012-2013
3,587
2013-2014
3,447
2,500
5.00%
Payoffs/Portfolio
2013-2014
2014-2015
2015-2016
Target 2015-2016
2015
2016
Loans Effective yield
4.45%
4.50%
Cash & Investments Effective yield
2.34%
2.35%
Rate of Return on Average Earning Assets
0.49%
0.50%
(1) Weatherization Assistance Programs; Emergency Shelter Grant; State Homeless; Housing Opportunities for People With Aids; NM State Tax Credit; Governor's
Innovations; EnergySaver; Tax Credit Assistance Program; Tax Credit Exchange; Neighborhood Stabilization Program; Section 811 PRA; Homeownership Preservation
Program (2) NM Affordable Housing Charitable Trust Fund; Land Title Trust Fund; Housing Trust Fund
2/12/2016 10:01 AM
COMBINED STATEMENT OF NET POSITION
JANUARY 31, 2016
(THOUSANDS OF DOLLARS)
YTD 1/31/16
YTD 1/31/15
ASSETS:
CURRENT ASSETS:
CASH & CASH EQUIVALENTS
RESTRICTED CASH HELD IN ESCROW
SHORT-TERM INVESTMENTS
ACCRUED INTEREST RECEIVABLE
MORTGAGE PAYMENT CLEARING
OTHER CURRENT ASSETS
ADMINISTRATIVE FEES RECEIVABLE (PAYABLE)
INTER-FUND RECEIVABLE (PAYABLE)
TOTAL CURRENT ASSETS
$28,490
10,705
3,372
(67)
1,940
44,440
$32,560
1,984
3,864
151
1,382
0
39,941
CASH - RESTRICTED
LONG-TERM & RESTRICTED INVESTMENTS
FNMA, GNMA, & FHLMC SECURITIZED MTG. LOANS
MORTGAGE LOANS RECEIVABLE
ALLOWANCE FOR LOAN LOSSES
FIXED ASSETS, NET OF ACCUM. DEPN
OTHER REAL ESTATE OWNED, NET
OTHER NON-CURRENT ASSETS
INTANGIBLE ASSETS
TOTAL ASSETS
35,529
60,138
611,642
195,627
(2,565)
963
467
63
946,303
40,048
59,831
675,451
182,114
(2,431)
1,091
553
81
996,678
DEFERRED OUTFLOWS OF RESOURCES
REFUNDINGS OF DEBT
1,047
1,205
947,349
997,883
7,988
4,510
10,705
23,202
8,934
5,518
14,452
BONDS PAYABLE, NET OF UNAMORTIZED DISCOUNT
MORTGAGE & NOTES PAYABLE
ACCRUED ARBITRAGE REBATE
OTHER LIABILITIES
713,576
4,930
82
246
778,885
3,000
83
240
TOTAL LIABILITIES
742,037
796,661
NET POSITION:
INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT
UNAPPROPRIATED NET POSITION (NOTE 1)
APPROPRIATED NET POSITION (NOTE 1)
TOTAL NET POSITION
963
63,199
141,151
205,312
(727)
64,054
137,896
201,222
TOTAL LIABILITIES & NET POSITION
947,349
997,883
TOTAL ASSETS & DEFERRED OUTFLOWS OF RESOURCES
LIABILITIES AND NET POSITION:
LIABILITIES:
CURRENT LIABILITIES:
ACCRUED INTEREST PAYABLE
ACCOUNTS PAYABLE AND ACCRUED EXPENSES
ESCROW DEPOSITS & RESERVES
TOTAL CURRENT LIABILITIES
2/12/2016 10:01 AM
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION
FOR THE FOUR MONTHS ENDED JANUARY, 2016
(THOUSANDS OF DOLLARS)
YTD 1/31/16
OPERATING REVENUES:
INTEREST ON LOANS
INTEREST ON INVESTMENTS & SECURITIES
LOAN & COMMITMENT FEES
ADMINISTRATIVE FEE INCOME (EXP)
RTC, RISK SHARING & GUARANTY INCOME
HOUSING PROGRAM INCOME
LOAN SERVICING INCOME
OTHER OPERATING INCOME
SUBTOTAL OPERATING REVENUES
$11,742
942
2,134
44
327
(8)
86
15,266
YTD 1/31/15
$12,598
970
38
1,972
116
451
105
0
16,249
NON-OPERATING REVENUES:
ARBITRAGE REBATE INCOME (EXPENSE)
GAIN(LOSS) ASSET SALES/DEBT EXTINGUISHMENT
OTHER NON-OPERATING INCOME
GRANT AWARD INCOME
SUBTOTAL NON-OPERATING REVENUES
5
(489)
9
13,218
12,743
(174)
16
14,912
14,754
TOTAL REVENUES
28,010
31,003
OPERATING EXPENSES:
ADMINISTRATIVE EXPENSES
INTEREST EXPENSE
AMORTIZATION OF BOND/NOTE PREMIUM(DISCOUNT)
PROVISION FOR LOAN LOSSES
MORTGAGE LOAN & BOND INSURANCE
TRUSTEE FEES
AMORT. OF SERV. RIGHTS & DEPRECIATION
AMORTIZATION OF BOND ISSUANCE COSTS
BOND COST OF ISSUANCE
SUBTOTAL OPERATING EXPENSES
2,510
10,387
(949)
46
29
45
263
12,330
2,458
11,694
(1,323)
13
30
45
12,918
NON-OPERATING EXPENSES:
CAPACITY BUILDING COSTS
GRANT AWARD EXPENSE
SUBTOTAL NON-OPERATING EXPENSES
111
13,195
13,306
96
14,899
14,996
TOTAL EXPENSES
25,636
27,913
EXCESS REVENUES OVER EXPENSES
OTHER FINANCING SOURCES (USES)
EXCESS (DEFICIENCY) OF REVENUES OVER
EXPENSES AND OTHER FINANCING SOURCES(USES)
NET POSITION AT BEGINNING OF YEAR
2,374
-
3,090
-
2,374
202,938
3,090
198,133
NET POSITION AT 1/31/2016
205,312
201,222
NOTES TO FINANCIAL STATEMENTS
(For Informational Purposes Only)
(Thousands of Dollars)
(Note 1)
MFA Net Position as of January 31, 2016:
UNAPPROPRIATED NET POSITION:
$+
$
$
36,443
is held by Bond Program Trustees and is pledged to secure repayment of the Bonds.
26,700
56
is held in Trust for the NM Housing Trust Fund and the NM Land Title Trust Fund.
held for New Mexico Affordable Housing Charitable Trust .
$
63,199
Total unappropriated Net Position
APPROPRIATED NET POSITION: GENERAL FUND
By actions of the Board of Directors on various dates, General Fund net assets have been appropriated as follows:
$
86,580
for use in the Housing Opportunity Fund ($69,468 in loans plus $17,112 unfunded, of which $7,952 is
committed).
$
23,632
for future use in Single Family & Multi-Family housing programs.
$
10,811
for loss exposure on Risk Sharing loans.
$
963
$
9,424
$
131,410
invested in capital assets, net of related debt.
for the future General Fund Operating Budget Y E 9/30/16 ($12,070 total budget
less $2,646 expended budget through 01/31/16.)
Subtotal - General Fund
APPROPRIATED NET POSITION: HOUSING
By actions of the Board of Directors on December 7, 1999, Housing assets have been appropriated as follows:
$
$
10,703
for use in the federal and state housing programs administered by MFA.
10,703
Subtotal - Housing Program
$
142,113
Total appropriated Net Position
$
205,312
Total combined Net Position at January 31, 2016
Total combined Net Position, or reserves, at January 31, 2016 was $205.3 million, of which $63.2 million was pledged
to the bond programs, Affordable Housing Charitable Trust and fiduciary trusts. $142.1 million of available reserves, with
$76.2 million primarily liquid in the General Fund and in the federal and state Housing programs and $65.9 million illiquid
in the programs of the General Fund, have been
- for use in existing and future programs
- for coverage of loss exposure in existing programs, and
- for support of operations necessary to carry out the programs.
MFA's general plan for bond program reserves as they may become available to MFA over the next 30 years is to
use the reserves for future programs, loss exposure coverage, and operations.
NEW MEXICO MORTGAGE FINANCE AUTHORITY GENERAL FUND & HOUSING
BUDGET VARIANCE REPORT
FOR THE FOUR MONTHS ENDED 1/31/16
ONE
MONTH
YEAR TO
DATE
YEAR TO DATE
PRO RATA
UNDER/(OVER)
YTD
ANNUAL
UNDER/(OVER)
ANNUAL
EXPENDED
ANNUAL BUDGET
ACTUAL
ACTUAL
BUDGET
BUDGET
BUDGET
BUDGET
PERCENTAGE
REVENUES
OPERATING REVENUES
INTEREST INCOME
436,444
1,820,439
2,060,918
240,479
6,182,753
4,362,314
29.44%
ADMIN INCOME
855,281
3,026,026
2,481,604
(544,422)
7,444,812
4,418,786
40.65%
266,184
1,557,908
448,521
5,294,986
342,912
4,885,434
(105,609)
(409,552)
1,028,737
14,656,302
580,216
9,361,316
43.60%
36.13%
100
233,102
-233001.93%
OTHER OPERATING INCOME
SUBTOTAL OPERATING REVENUES
NON-OPERATING REVENUES
TOTAL REVENUES
(347,600)
(233,002)
33
233,035
1,210,308
5,061,984
4,885,467
(176,517)
14,656,402
9,594,418
34.54%
EXPENSES
OPERATING EXPENSES
COMPENSATION
436,212
1,778,696
2,027,081
248,385
6,081,243
4,302,547
29.25%
TRAVEL & PUBLIC INFO
21,634
82,910
142,753
59,843
428,259
345,349
19.36%
OFFICE EXPENSES
46,492
226,729
268,476
41,748
805,429
578,700
28.15%
87,929
592,267
378,365
2,466,700
470,174
2,908,484
91,809
441,785
1,410,522
8,725,453
1,032,157
6,258,753
26.82%
28.27%
13,562
110,795
399,625
288,830
1,198,875
1,088,080
9.24%
605,829
2,577,495
3,308,109
730,614
9,924,328
7,346,833
25.97%
1,963
16,815
480,225
463,410
1,440,675
1,423,860
1.17%
NON-CASH ITEMS
25,737
51,624
234,897
183,272
704,690
653,066
7.33%
TOTAL EXPENSES
633,529
2,645,935
4,023,231
1,377,296
12,069,693
9,423,758
21.92%
EXCESS REVENUE OVER EXPENSES
576,779
2,416,049
862,236
1,553,813
2,586,709
OTHER OPERATING EXPENSES
SUBTOTAL OPERATING EXPENSES
NON-OPERATING EXPENSES
SUBTOTAL OPERATING & NONOPERATING EXPENSES
SERVICING & CAPITAL OUTLAY
LESS CAPITALIZED ASSETS
TOTAL EXPENSES LESS CAPITALIZED ASSETS
2,416,049
34%
(170,660)
106.60%
February 10-March 8, 2016
MEDIA COVERAGE
Winter
NM Bankers Digest
MFA Hits a Homerun with New Program Lineup
PRESS RELEASES, NEWSLETTERS and LENDER MEMOS
2-8
NM Housing Summit
Save-the-Date
2-17
Tribal Update
2-23
Tribal Update
3-1
Lender Memo 16-05
3-3
Community Development RAP and EHAP RFP Training
March web training schedule
The New Mexico Mortgage Finance Authority
Highlights
Helping low- and moderate-income
New Mexicans become
homeowners
MFA's pre-close
compliance review takes
up to three days.
Helpful Tips for REALTORS
Incomplete files are
suspended and must be
reviewed again.
TOPIC: How long does it take to close an MFA loan?
The time it takes to close an MFA loan depends on several factors.
The lender is responsible for taking the loan application, gathering
documentation, obtaining third-party verifications, underwriting,
processing, preparing final documents, closing and funding the
loan.
Once the loan is underwritten and approved by the lender, they will
reserve funds and upload the file to MFA for a pre-close
compliance review. The file is checked in at 8:00 AM on the
business day following the upload and is now in the queue for
review.
The initial review can take up to three business days. When the
review is complete, the lender is notified that the file is approved or
that it has been suspended for conditions.
Once the lender has satisfied conditions, they are sent in a single
upload to MFA to be cleared. If there are fewer than five conditions,
It is advisable for
REALTORS to write
contracts that allow for a
60-day closing.
If you have questions or
would like more
information, please call an
MFA Homeownership
Representative at
505.843.6881.
then they should be cleared within 24 business hours; if there are
five or more, it will take 48 hours. If the lender fails to completely
clear conditions, the file will again be suspended.
In summary, it typically takes about 60 days for most lenders to
close an MFA loan. When all parties have realistic expectations
from the onset, delays are minimized and everyone has a pleasant
experience!
MFA 344 4th St SW, Albuquerque, NM, United States Albuquerque, NM 87102 USA
http://housingnm.org
Copyright © 2016 MFA, All rights reserved.
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February 17, 2016
Mortgage Ordinance Workshop at Camel Rock Casino,
Tesuque Pueblo, July 17, 2013
NM Tribal Homeownership Coalition Meeting
Date: Thursday, February 25
Time: 1 PM to 3 PM
Location: MFA Board Room, 344 Fourth St. SW, Albuquerque
Attorneys Denise Zuni and Tim Humphrey will give a presentation on tribal
mortgaging codes and leases/leasehold mortgages. Please bring tribal leadership who
are involved with the leasing process or in the mortgage code approval process.
Commissioners are also welcome. There will be plenty of time for discussion and
questions.
Our offices are located in Albuquerque on the north side of Lead Avenue SW between
Third and Fourth streets.We have limited parking, but you can park in the church lot
just to the north of the MFA parking lot.
ICDBG Awards
The Isleta Pueblo Housing Authority is receiving an ICDBG of $825,000 for the
construction of seven new energy efficient, single-family homes on scattered sites
within the Pueblo. The proposed project is part of a coordinated effort with the Pueblo
of Isleta and other tribal departments to address a need for 90 new affordable housing
units for Isleta families who are currently living in defective, unsafe and/or severely
overcrowded mobile homes.
The Jicarilla Apache Housing Authority (JAHA) will be using its $825,000 ICDBG
to construct Mundo Ranch Phase VI, six new energy efficient, healthy single family
homes. The project is the fourth phase of a deliberate housing strategy fill a staggering
need for 286 new affordable housing units.
The Pueblo of Acoma Housing Authority (PAHA) is receiving an ICDBG of
$825,000 for four new homes for lease purchase for qualified homebuyers that are
living in overcrowded conditions. The lack of available, habitable housing has created
severe overcrowding and a need for 177 new homes as documented by the PAHA
Physical Needs Assessment as well as 2010 Census data.
The Zuni Housing Authority (ZHA) will be using its $2,200,000 ICDBG to
rehabilitate 35 owner-occupied housing units on scattered sites across the lands of the
Zuni Pueblo in New Mexico. ZHA is committing $485,000 in a combination of
program income and Indian Housing Block Grant as leverage for this project. The
project will create full-time jobs for 25 individuals, and all 35 units will be made more
energy-efficient through rehabilitation.
MFA 344 4th St SW, Albuquerque, NM, United States Albuquerque, NM 87102 USA
http://housingnm.org
from internal database
February 23, 2016
Taos Housing Fair in 2015 celebrates Mortgage Code
and VA MOU
NM Tribal Homeownership Coalition Meeting
Date: Thursday, February 25
Time: 1 PM to 3 PM
Location: MFA Board Room, 344 Fourth St. SW, Albuquerque
Attorneys Denise Zuni and Tim Humphrey will give a presentation on tribal
mortgaging codes and leases/leasehold mortgages. Please bring tribal leadership who
are involved with the leasing process or in the mortgage code approval process.
Commissioners are also welcome. There will be plenty of time for discussion and
questions.
Our offices are located in Albuquerque on the north side of Lead Avenue SW between
Third and Fourth streets.We have limited parking, but you can park in the church lot
just to the north of the MFA parking lot.
New Mexico Mortgage Finance Authority 344 4th Street SW, Albuquerque, NM 87102
TO:
Participating Lenders
FROM: Erik Nore, Director of Homeownership
DATE: March 1, 2016
RE:
Memo No. 16-05
March 2016 Web Training Schedule

MFA Single Family Programs and New DPA Funding Process
MFA will be offering webinar training for the MFA Single Family Programs and
Down Payment Assistance Funding Process.
The training is designed for all staff originating, processing, closing and shipping
MFA loans. The trainings will be more technical in nature and will provide
Participating Lenders with the information needed to efficiently originate, fund and
deliver loans under the new programs/process.
Single Family Program and DPA Funding Webinar Training:
MFA will offer two (2) individual webinar trainings on the New Single Family
Programs and the new DPA Funding Process.
Each of the two (2) webinars will cover the same material.
Participating Lenders only need to attend one of the webinars:

Wednesday, March 09, 2016 1:30pm - 3:00pm MST

Thursday, March 10, 2016 1:30pm - 3:00pm MST
To Participate:
Register via the MFA Lender Training link http://www.housingnm.org/lendertraining no later than 5:00 PM MST on the business day prior to the training.
Please register for the individual session(s) that will be attended. The materials will
be sent to you the evening before the training. Below is the link and call in numbers
for all of the sessions.
Conference Dial-in Number: (641) 715-3276
Participant Access Code: 297334#
https://apps.na.collabserv.com/meetings/join?id=4789-5707
Thank you for participating in MFA’s program. Should you have any questions,
please contact an MFA Homeownership Representative.
You are receiving this email because you are associated with MFA.
Our mailing address is:
MFA
344 4th St SW, Albuquerque, NM, United States
Add us to your address book
Highlights
Save the Date
Date
Thursday,
March 24, 2016
2016-2020
RAP & EHAP RFP Training
This training is mandatory in order to apply for 2016 - 2020 EHAP
and/or RAP funding. We will discuss changes to the RFP and
introduce you to your new program manager.
Registration is required
To RSVP for this training, please click on the link below and select
which session you will be attending. Space is limited to two persons
per agency. The deadline to register is Friday, March 18th, 2016.
RAP & EHAP RFP Training Registration
If you have any questions, please contact Michelle Marquez at 505767-2281 or mmarquez@housingnm.org.
Registration will begin 30 minutes before each
training session

Rental Assistance Program RFP Training
9:00 AM to 11:30 AM

Please join us for Lunch
11:30 AM to 12:30 PM

Emergency Homeless Assistance Program RFP Training
1:00 PM to 3:30 PM
Should you need them, there are hotel rooms are available for the
night of March 23 at the Courtyard by Marriott at the rate of
$99. To reserve your room, call 505-823-1919 and ask for the
“MFA Training” room block. You must reserve your room
by midnight on Friday, March 11 in order to receive this rate.
Location
Courtyard by
Marriott
5151 Journal Center
Blvd NE
Albuquerque, NM
87109
Schedule
RAP
RFP Training
9:00 A.M.-11:30 A.M.
Lunch
11:30 A.M.-12:30
P.M.
EHAP
RFP Training
1:00 P.M.-3:30 P.M.

Board Meeting

Transcription

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