Industrial Training - Department of Mechanical Engineering

HKU Department of Mechanical Engineering
Industrial Training
(MECH3417)
Briefing Session
4 Feb 2016 (Thu)
Training Websites:
http://me.hku.hk/exPage/training/
1
HKU Department of Mechanical Engineering
Training Related ME Staff
• Ms. Annie PANG, Secretary, Industrial Training
– Tel.: 2859 2633, Email: training@me.hku.hk
– Office: HW 7-16. General Office
• Dr. Scott CHAN, Director, Industrial Training
– Tel.: 3917 8983, Email: mechanwk@hku.hk
– Office: HW 7-37A (opposite to HW7-7)
2
HKU Department of Mechanical Engineering
Industrial Training (MECH3417)
A 6-credit course of your BEng degree
programme (elective, highly recommended)
/
工
業
培
訓
實
習
• Also known as “Summer Internship” and
“Industrial Placement”
• On-the-job training, real-life working experiences
• Normally conducted during summer months of
June, July and August
• At least 6 weeks, normally not more than 8 weeks.
• Usually in companies/organizations in Hong Kong,
mainland China and overseas
3
HKU Department of Mechanical Engineering
Industrial Training
Course Objective:
1. Integrate theory learning with practical applications;
2. Understand real-life organizational structure and
business operation;
3. Learn how to build human relations with seniors and
co-workers; and
4. Enrich personal resume for becoming engineering
professional.
4
HKU Department of Mechanical Engineering
Industrial Training
Learning Outcomes:
1. Appreciate the application of academic knowledge
to hands-on situations;
2. Learn more about real-life business, company
structure and operations; and
3. Improve team-working and communication skills.
Relevant Programme Outcomes (Equivalent to the HKIE Abilities for Engineering Graduates)
PO(1) - an ability to apply knowledge of mathematics, science, and engineering appropriate to the BSE and ME disciplines..
PO(4) - an ability to function on multi-disciplinary teams.
PO(5) - an ability to identify, formulate and solve engineering problems.
PO(6) - an ability to understand professional and ethical responsibility.
PO(7) - an ability to communicate effectively.
PO(8) - an ability to understand the impact of engineering solutions in a global and societal context, especially the importance of health, safety and
environmental considerations to both workers and the general public.
PO(9) - an ability to stay abreast of contemporary issues.
PO(10) - an ability to recognize the need for, and to engage in life-long learning.
PO(11) - an ability to use the techniques, skills, and modern engineering tools necessary for engineering.
PO(12) - an ability to use the computer/IT tools relevant to the BSE and ME disciplines along with an understanding of their processes and limitations.
5
HKU Department of Mechanical Engineering
Importance/Benefits of
Industrial Training
• A valuable experience (prepare you for job
seeking, career planning and further study)
– Enhance your CV, working experience, report
writing, interpersonal and job skills
– Industrial training record is useful when
applying for the status of Professional Engineer
– It could contribute to your Capstone Experience
project (give your ideas & info.)
6
HKU Department of Mechanical Engineering
Industrial Training
• Before the training
– Prepare your resume and job application letter
– Develop skills in job application & interview
• During the training
– Develop your working experience
– Prepare your training records & reports
• After the training
– Complete & submit your training report
7
HKU Department of Mechanical Engineering
Process of Training Placement
• Summer industrial training undertaken in
companies/organizations
– 1. Students obtain training places by themselves
– 2. Department assists students to apply and
obtain training places via:
• Open recruitments, e.g. CLP, Cathy Pacific,
Gammon, MTRC, Swire
• Bodies contacted by ME Dept. e.g.
– Government departments
– Private sector (consultants, contractors)
8
HKU Department of Mechanical Engineering
Process of Training Placement
(Students obtained training places by themselves)
Students found
training places by
themselves*
Now
No
May
Dept. approves training
* Please provide
information about the
company and nature
of the job (must have
enough technical
elements/content).
Yes
June
to
August
Students undertake training
9
HKU Department of Mechanical Engineering
Process of Training Placement
(Department assists students to apply training places)
Students submit
applications
(full CV, cover
letter, etc.)
Companies, organisations,
CEDARS offer training
places & invite application
Before
14Mar
Dept. nominates students
End Mar
Students attend interviews
(if any)
Unsuccessful
Undertake
Successful training
10
HKU Department of Mechanical Engineering
Application Form and Info
• Application form can be downloaded from the training
website (http://me.hku.hk/exPage/training/ )
• Complete your application form by typing or printing
• Check your spelling and written English carefully
• Please also provide your full resume/CV and a cover letter
(they often affect your chance of getting summer training
posts!)
• Please sign your application form
• Submit in PDF format
11
HKU Department of Mechanical Engineering
Application Form and Info
(cont’d)
• Students might indicate their preference on
the application form (e.g. training period,
location and organization type)
– Some students may apply for Student Research
Assistants and undertake training in ME Dept.
(supervised by academic staff)
• There is no guarantee that our Dept. will
find a training place for every student
– Please take the initiative of seeking the jobs
12
HKU Department of Mechanical Engineering
Industrial Training
• Nomination Procedure
– Dept. will inform students by email when
vacancies are available
• For open recruitments, students may express interest
in applying by responding to the notice
• For companies contacted by Dept., we will
arrange/match suitable candidate(s) to the jobs
– Dept. nominate suitable students to companies
for their consideration
– Interviews might be conducted
13
HKU Department of Mechanical Engineering
Industrial Training
• How to increase your chance of success?
– Have clear and well-organised documents
• Your application form, CV, cover letter, other
supporting documents
– Prepare well for job application and interview
• Know/study about the company; must be polite,
humble, positive and enthusiastic, not bargain for
training allowance
– Avoid being too “picky” and “money-minded”
• Better to accept a “suitable” job offer, rather than
select (and wait for) the “best” job
14
HKU Department of Mechanical Engineering
Industrial Training
• Advice to non-local students
– Some companies prefer local HK students
• Can speak Cantonese; familiar with HK
– But there are companies that can accept nonlocal students (try to promote your strengths)
• e.g. speak good English or Putonghua; familiar with
mainland China or other countries/culture
– May look for internship opportunities in HK,
your home town/country or other places
15
HKU Department of Mechanical Engineering
Industrial Training
• Please inform the Dept. immediately if
– You have found an industrial training job by yourself
– You are offered a training job after the interview
– You are turned down by the company after the
interview
• Main contact person in ME Dept.:
– Ms Annie Pang, Secretary, Industrial Training
– Tel.: 2859 2633
– Email: training@me.hku.hk
16
HKU Department of Mechanical Engineering
Schedule of the Placement Process
Date
Action
Remarks
NOW
Search training placement by yourself
Submit training info. for our
retention
14 March
Deadline for submitting application
form & materials to ME Dept.
Obtain application form
from the training website
Mar – Jun
Nomination, interview and
confirmation of employment
Prepare well for the
interview
Jun – Aug
Undertake industrial training (prepare
log record & training report)
According to the agreement
with the company
13 August
Due date for the submission of training You can continue the job
log records and training reports
after this date
17
HKU Department of Mechanical Engineering
Job Application Tips
• Your Résumé or Curriculum Vitae (CV)
– It should be neat and tidy, organized, easy
to read, with clear headings and indentations
• Cover Letter
– Be neat, well-spaced and in short
paragraphs; check the spelling and
grammar; take a polite, positive,
enthusiastic and confident tone
18
HKU Department of Mechanical Engineering
Interview Tips
• Preparation
– Know the background of the company
– Introduce yourself clearly
• First impression
–
–
–
–
–
Arrive punctually or earlier
Dress appropriate
Show confidence & enthusiasum
Ability to contribute, not just to learn
Do not bargain for training allowance
19
HKU Department of Mechanical Engineering
Some More Tips (videos)
• Episode 1: Writing The Perfect Cover Letter (2:22),
http://youtu.be/oiR3Uu5sbXw
• Episode 2: Making Your CV An Effective CV (4:24),
http://youtu.be/lQbNUEHI5-E
• Episode 3: Prepping For The Interview (3:16),
http://youtu.be/igddfl86q_M
• Episode 4: Suiting Up For The Interview (1:57),
http://youtu.be/3BAiq0yjkeA
• Episode 5: Dressing Right For The Interview (2:33),
http://youtu.be/HTldUTQwcOk
• Episode 6: What To Do During The Interview (3:02),
http://youtu.be/iUOzl06suB4
20
HKU Department of Mechanical Engineering
Industrial Training
• Important points to note
– Job market is very competitive
• Economy, competitors (from other universities)
• Expectations of employers
– Do not expect high pay and comfortable job
– Organizations look for keen helpers but not
leisure players
– We must thank the company/employer for
providing training places
21
HKU Department of Mechanical Engineering
Industrial Training
• Important points to note (cont’d)
– Remember that you are a representative of the
University
• Behave like a delegate of HKU, MECH
• Stick to the agreed terms
• No early departure
– Do your best to maintain a good relationship
between HKU and external bodies
22
HKU Department of Mechanical Engineering
Industrial Training
• You should not reject or resign from the assigned
training place for unreasonable excuses such as:
 To engage with another company for reasons, such as
higher pay and convenient location;
 To prepare for viva/supplementary examination;
 To settle family/private affairs;
 To start doing Final Year Project earlier;
• If you do such, you will damage the reputation of
yourself and HKU
23
HKU Department of Mechanical Engineering
Industrial Training
• During Training
– Report for duty punctually, work with
commitment, and stay until the last day of the
agreed training period
– SAFETY FIRST! Avoid doing harm to yourself
and others
– Obey the company regulations. Respect your
seniors and fellow workers
– If in doubt, discuss with your job supervisor or
colleagues, or contact the ME Dept.
24
HKU Department of Mechanical Engineering
Course Assessment
• You have to write weekly log records and a
training report
• You shall submit the training report to ME Dept.
by 13 August
– Your submission date of the training documents will be
recorded in the training report
– No report will be accepted by the Dept. after the
deadline, and the industrial training of the late
submission students will be marked as “failed”
• You may continue the training after 13 August
25
HKU Department of Mechanical Engineering
Course Assessment
• Company feedback
– The company (your supervisor or boss) will be invited
to evaluate your performance
• Training report
– It will be duly marked by your Non-Academic Tutor
– A student may fail the training course if his/her training
performance is unsatisfactory
• A training certificate will be issued to indicate the
quality of training results: Passed with distinction;
Passed; and Failed
26
HKU Department of Mechanical Engineering
Weekly Log Record
• A brief record that summarizes your training
activities on a weekly basis
• Training supervisors may refer to it from time to
time for monitoring your training progress
• A useful reference for preparing the training report
• A weekly log record template together with a
make-up example can be downloaded from the
training website
(http://me.hku.hk/exPage/training/)
27
HKU Department of Mechanical Engineering
Training Report
• A comprehensive record of your industrial training
• An important basis for assessing your performance
and to decide whether you pass or fail the
industrial training course
• An important document for supporting your
application for professional engineer status
• A training report structure can be downloaded
from the training website
(http://me.hku.hk/exPage/training/)
28
HKU Department of Mechanical Engineering
Training Report
• Typed on A4 paper, one-sided and with proper
margins. It should be bound with reasonable
quality
• The nominal length is not less than 2500 words
• Focus on reporting what you have done and learnt.
Avoid unnecessary details.
29
HKU Department of Mechanical Engineering
Training Report
• Typical report elements
–
–
–
–
History, background, main business of the company
Organizational structure
Work scope or you observed
Your comments on the work done, types of experience
gained, and problems encountered/solved
– Human relations with colleagues
– Views and recommendations
– References & Appendices
• You must obtain prior approval for disclosure of company
information
30
HKU Department of Mechanical Engineering
Thank You!
Any Questions?
31